Annual General Meeting September 23 2010 Les Administrateurs Canadiens dans les Opérations de l'éducation Médicale Canadian Administrators in Medical Education

Annual General Meeting

September 23 2010

Les Administrateurs Canadiens dans les Opérations de l'éducation Médicale

Canadian Administrators in Medical Education Operations Inc.

Canadian Administrators in Medical Education Operations Inc. Les Administrateurs Canadiens dans les Opérations de l'éducation Médicale

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Agenda


1. Election of Directors

2. Accounts

3. Membership certificates

4. Presentation

5. Update on Certification

6. Other business

7. Date of next AGM



Who can be a CAMEO Director?

1.18 years of age or older, with power under law to contract

2.Able to participate in the CAMEO webconference meetings

3.Able to commit time and expertise4.Attend at least 75% of CAMEO meetings

in each calendar year


National Directors - primarily Legal:

1. Have a national mandate2. Directly support the President/CEO in

executing legal and/financial duties3. May or may not be involved in operational

matters


National Directors (already appointed)

• Gillian Wood (President)• Mary Brychka (past President)• Joanne Winch• Jessica Zilberbrant


Regional Directors – Primarily Operational

1.Have a regional mandate as the CAMEO representative and spokesperson

2.Provide support to CAMEO members in their area

3.Hold an administrative portfolio 4.Report regularly to the Board on regional and

administrative issues


Nominated Regional Directors:


1. Scott Lewis (British Columbia)

2. Michelle Mills (Alberta)

3. Jeanne Sheldon (Prairies)

4. Linda Last (Ontario West)

5. Tracy Mitchell (Ontario East)

6. Rita Piccioni (Quebec)

7. Lisa Samways (Atlantic)

Motion for election carried

Nominated Board Executive


1. Vice President – Linda Last

2. Secretary/Treasurer – Rita Piccioni

Motion for election carried.

Accounts Report


As a new corporation, CAMEO has not completed a full financial year. This has two implications for the AGM:

1. The account that follows is a report of the first quarter.

2. An auditor will be appointed at the next AGM

Membership Certificates


Regional Directors presented new members with their official certificates



British Columbia (Scott Lewis):Helena LeeJosie TerleskySylvia WuTeresa FeuchukTracey Ernst



Alberta (Michelle Mills):Nicolle DeshouxKaren McKeonVilma Svetina-AtkinsDoris Tomlinson



Prairies (Jeanne Sheldon):Suzanne DoyleMarj Lens



Ontario West (Linda Last):Dorothy FoundFrancine LessardKathy PavlovicBernice Baumgart



Ontario East (Tracy Mitchell):Jen FoxcroftJeanine MacRowKim NortonLiz Millar



Atlantic (Lisa Samways):Sharon PelleyKrista Cole

Strategic Directions

AGM 2010




Winter 2007/08


Winter 2007/08

Copyright © 2006 The Royal College of Physicians and Surgeons of Canada. http://rcpsc.medical.org/canmedsReproduced with permission.


Winter 2007/08

Copyright © 2006 The Royal College of Physicians and Surgeons of Canada. http://rcpsc.medical.org/canmedsReproduced with permission.


Fall 2008

National Designation for Canadian Medical Education Administrators

September 2008

Gillian WoodMcMaster University

Mary BrychkaUniversity of Manitoba

Margaret KennedyRoyal College of Physicians & Surgeons of Canada


Winter/Spring 2008

Core Working Group Advisory Group


Shared Values• Inclusive e.g. u/g & pg• Value added ie not punitive• Networking and sharing• Recognition• National and multi-disciplinary• Fair, transparent• Growth optional• Portable• Affordable• Advocacy


Fall 2009

Mary Brychka, ChairUniversity of Manitoba

Gillian Wood, Associate ChairMcMaster University

National Designation for CanadianMedical Education Administrators

From Conception to Inception

Presented on behalf of the

Canadian Association of Medical Education Officers (CAMEO)

National Designation Steering Committee Members


• National Designation becomes CAMEO • Mandate to incorporate• Acting directors appointed• CAMEO rep given seat on RCPSC ICRE National

Planning Committee• Launch target date set for July 1 2010


Canada Day 2010

CAMEO is launched

And becomes a federally recognized professional organization


The website goes live, along with a membership webform and database...

... and the Forum is launched


Kathy Pavlovic becomes the first person to complete the membership process.


And the first newsletter is published.


CAMEO hosts its first competition....


And awards the CAMEO cup to Amy, our first winner


..despite stiff opposition from

other competitors and

even some of the judges...


So you’re probably thinking,

“What’s left for CAMEO to do?”


Administration - JillDevelop and support a strong Board Identify potential technological resources

to make meetings and communication easier

Work towards charity status so we can issue tax receipts

Listen to members by regularly reading and posting on the Forum

Advocate for members wherever needed


Advancement/PR - Linda

Initiate a campaign to make all PGME and medical school offices aware of CAMEO

Explore potential sponsors and approach

Use the Forum to get members talking to their peers


Certification - Tracy

Develop assessment toolsDevelop the application packageEstablish a fee structureUse the Forum to find out what members

want, need and/or expect


Francais - RitaAchieve true national status by becoming

bilingualEnsure all materials including letterhead

and brochures are bilingual.Develop a French website Initiate a French section on the Forum


Forum - LisaEnsure all members know how to access

the ForumRespond to questions and queries about

the Forum, troubleshooting where necessary

Use the Forum to encourage posting and find ways to make it more appealing to users.


Membership Desk - JeanneDevelop the mentorship programUse the Forum regularly to share

interesting news, etc with membersEncourage members to write with

concerns, ideas, suggestions, material for the newsletter, etc.


Merchandising - Michelle

Identify and stock merchandise that CAMEO members want

Identify opportunities and negotiate special rates based on buying power for our members

Use the Forum to see what members want and to get leads on opportunities


Professional Development - Scott

Post workshops, courses, webcasts and other on-line educational resources

Locate articles and similar resources for career and personal growth and post on website

Use the Forum to get ideas and suggestions from members

Update on Certification

September 23 2010




• Task force has studied assessment• Findings reviewed by Core working group• Highlights:

• Terms of Reference established for an Assessment Committee

• Policy and procedure now in place• There are 4 levels beyond general

membership• It is valid for up to 5 years• Grants the letters CMEA-1, CMEA-2, CMEA-3 or

CMEA-4 after a person’s name


• Assessment will include a generic exam followed by a discipline specific component

• Also taken into consideration will be: years experience• % of hours worked per week• evidence of ongoing education• leadership activities• volunteering at CAMEO• special responsibilities at work

• Appeals in writing will be heard by members of the Board not involved in the assessment process.


• Target date to introduce the certification process – September 1 2011

• Processes for recertification and promotion will be developed simultaneously.

• Costs are yet to be determined but will be kept as low as possible.


Watch the website for updates!

Date of next AGMSeptember 2011 in Quebec City

See you there!



Documents

Annual General Meeting September 23 2010 Les Administrateurs Canadiens dans les Opérations de l'éducation Médicale Canadian Administrators in Medical Education