ANNUAL GENERAL MEETING 2015 REPORTS · 2018. 6. 2. · ANNUAL GENERAL MEETING 2015 REPORTS Wednesday 29th April at 6.30 for 7.00pm Teacher Building, 14 St Enoch Square, Glasgow G1

ANNUAL GENERAL MEETING 2015

REPORTS

Wednesday 29th April at 6.30 for 7.00pm

Teacher Building, 14 St Enoch Square, Glasgow G1 4DB

Updated 18 April 2015

1 Draft minute of 2014 AGM held on Wednesday 30 April 2014 2 Chairs Report

3 Treasurers Report, Bank Reconciliation, Bank Transactions and Income

and Expenditure 1-04-14 to 31-03-15.

4 Branch Activity and Funding Application 2015/16

5 Policy and Development Officers Report

6 2014 Events

7 2015 Events

8 Public and Third Sector Draft Action Plan

1

Landscape Institute Scotland

Draft Minute of Annual General Meeting 2014 – Wednesday 30th April 2014

Held at Architecture & Design Scotland Offices, Edinburgh

1.0 Introduction and Welcome

Chairman Mark Turnbull welcomed a number of members to the AGM:

Sue Evans

Mark Turnbull

James Spence Watson

Alan Cameron

Hamish Neilson

Guy Wimble

Naomi Turbett

Andrew Daley

Emily Jacob

Serena Welton

Rachel Tennant

Gill Steele

Tomasz Stasikowski

Matthew Benians

Chris Neilson

Nicola Sukatorn

Judith Parsons

Peter McGowan

Tatiana White

Marc van Grieken

Dan Walker

Gwen Wilkie

Ronan Finnegan

Ross White

Maria Klimek

Nigel Hackett

William Cairns

Samuel McKeever

James Welch

Maggie Gilvray

Danny McKendry

Fraser McNaughton

In attendance:

Dr. Carol McKenzie

Rebecca Hughes

Apologies: Nicola Garmory, Clare Winsch, Steve Wheatley, Lindsay Guthrie, Joanne Brindley

2.0 Minutes of the AGM 2013

The Chairman summarised the minutes of the 2013 AGM, held on Wednesday 1st May 2013 at Sloans Bar, Argyle Street, Glasgow. One amendment was proposed, namely that Rachel Tennant had been nominated as Branch Representative – she took over from James Spence Watson, who resigned the post.

2

With that amendment, acceptance of the AGM Minutes of 2013 was proposed by Alan Cameron and seconded by James Spence Watson.

3.0 Chairman’s Report

Mark Turnbull spoke to his report, which had been previously circulated. The essence was that we continued to make sure LIS was noticed, heard and involved. The Committee had met 11 times during the year. Business considered had included the new website, use of social media, the continuing LI Summer Conversation, and the Landscape Careers DVD, to be circulated to 236 Scottish High Schools. LIS members were being recruited to visit schools, and more would be welcome.

Dan Walker was co‐opted to the Committee to fill the 12th and last seat on the Committee. In December 2013 Rebecca Hughes took up her part time post of Policy & Development Officer. This post is funded through LI Policy and Communications and we are delighted to have her experience, knowledge and contacts available to us.

Phil Mulligan, the new LI CEO, attended a lunch with members invited to represent all sectors in Scotland. There are good communications between the LI and LIS on relevant matters.

Dr Carol McKenzie LIS Administrator was unwell for a period. However, we are glad she has recovered and is now back to working as normal. Carol also produced the thorough and comprehensive report of our Summer Conversation which has been well received. Carol has managed to resolve LIS email addresses and has put out a number of emails to all members. It is vitally important that members inform Carol and the LI of any change to their contact details.

The website continues to be well used at a level greater than other Branches. Once the new website is live the social media survey undertaken in 2013 will help us decide where to put our effort in communicating news and events. LIS will shortly be asking for photographs of projects to go in a gallery on the opening page of the website. The LIS mailscotland email is working and continues to receive considerable email traffic.

Legal advice is being provided to members by DWF Biggart Baillie in Glasgow with two contacts to date. The JCLI CPD seminar was a success with 60 members attending, the most at one of Colin Moore’s seminars. A+DS have been supportive of our activities and have provided us with space for meetings.

The Managing Change in Scotland’s Landscapes one‐year‐on review took place. The Conference Organising Committee will be wound up and replaced by a new Committee to take forward the Landscape 2020 Initiative which will pick up where the Scottish Landscape Forum left off.

Bill Cairns and Sue Evans gave presentations to a meeting of the Scottish Parliamentary Cross Party Group on Architecture and the Built Environment devoted to landscape. The Conference conclusions were put to the MSP’s present who undertook to take these up with the Cabinet Secretary. The presentations and note of the meeting are on the website.

Successful Christmas Social Events were held in Glasgow and Edinburgh with around 75 members attending.

3

LIS responded to 4 out of 5 Consultations in the year; some responses are very detailed, and all responses are on the website. The main consultations were from the Scottish Government on the National Planning Framework (NPF3) and Scottish Planning Policy (SPP), City of Glasgow Council on their Residential Design Guide and City of Edinburgh Council on Trees in the City.

Once again we supported the ESALA degree students show and placed photographs of the show on the website. LIS continues to have members involved with Design Panels in Edinburgh, Glasgow, Inverness, Fife and Aberdeen; thanks are due to the members involved for their time and contribution to the panels.

LIS is formally represented on the RTPI Planning Forum, the Cross Party Group on Architecture and the Built Environment, a joint RTPI/RIAS/RICS Urban Design Group Working Group and the SUDS Working Group.

LIS has agreed to establish a General Achievement Award, and will setup a Committee to consider the award in 2014/15.

During the year Sue Evans, Marc van Grieken, Nigel Hackett, Rachel Tennant and James Welch become fellows. We congratulate them.

The Draft Business Plan 2014‐2020 submitted to the LI shows an ambitious programme of Activities proposed for 2014/15 and beyond. The committee calls for continued support and enthusiasm to build on existing achievments this year.

The LIS objective for 2014/15 is to involve all sectors of membership in our activities, to increase our communications with members by using the new website and social media, increase our profile through judging competitions, encouraging members to participate in competitions, running our own competitions and ensuring that all entries to competitions are published.

The Draft Business Plan shows how LIS is putting members first. Along with Recognition and Promotion we wish to promote Design and Placemaking.

Looking forward, Mark spoke about the booklet being prepared to encourage students to join the LI, Placemaking Competitions, a visit to the Commonwealth Games sites, talks on GLVIA3: The Scottish Experience, Scenic By‐ways in the USA and Scottish Scenic Routes, CIRIA CPD on Urban Trees, LI CPD on Infrastructure, Health, Housing and Water Management, preparations for the Architecture Festival in 2016 and The Year of History, Heritage and Archaeology in 2017.

The Chair’s report was accepted unanimously.

4.0 Treasurer’s Report

The Treasurer’s report, previously circulated, was read by Mark Turnbull in the absence of Clare Winsch. The balance had changed from £2,016.09 at the start of the year to £3,707.04 at 31st March 2014. Expenditure over the year was £12,403.98 and income was £15,083.67. Approval of the Treasurer’s Report was proposed by Mark Turnbull and seconded by Bill Cairns.

4

5.0 Election of Office Bearers and Committee

The Committee endorsed nominations for all the existing Committee members – Alan Cameron, Nicola Garmory, Michael Harrison, Rebecca Heatley, James Spence Watson, Rachel Tennant, Mark Turnbull, Clare Winsch, Andrew Smith, Steve Wheatley, Dan Walker, and Hamish Neilson. They were re‐elected, proposed by Mark Turnbull, seconded by Danny McKendrick. Mark noted that two additional members, Sara Melville and Ross White, had expressed interest in joining the Committee. Lacking official places, it was suggested that they should be counted as Committee Support (non‐voting).

It was proposed that current Office‐Bearers should be re‐elected. This was agreed for Mark Turnbull ‐ Chairman, Clare Winsch ‐ Treasurer, Hamish Neilson ‐ Secretary, and Rachel Tennant – Branch Representative.

6.0 Matters Raised by Members

Mark Turnbull outlined the Draft Business Plan for the LIS to 2020, and asked for its endorsement by members. This was agreed, proposed by Bill Cairns, seconded by Marc Van Greiken.

7.0 Date/Place/Time of Committee Meeting

This will take place on Wednesday 14th May at LUC Offices, Glasgow at 5‐8pm (5pm‐6.00pm for Admin purposes).

8.0 Close of Formal Business

9.0 Illustrated Talks

Before and after the formal business of the AGM, members enjoyed two stimulating talks. Julian Farrar spoke about the major Helix scheme between Falkirk and Grangemouth, and LI President elect Noel Farrer talked about what inspires him, the work of his practice, his future role as President and what he sees as the future for the LI.

Hamish Neilson

Secretary

2014-2015 CHAIR’S REPORT Introduction It has been a another busy and hard working but rewarding 12 months for your Committee and also for all those who have given their time and expertise in helping and supporting the Committee in achieving our objectives for the period. The main objective for 2014/15 was to put members first, continue raising awareness of and promoting landscape, design and the profession through involvement with other organizations, responding to and widening our involvement with consultations, organizing events and making sure that members were kept informed and involved. In short we continued to make sure LIS was noticed, heard and involved. The 2014/15 Committee had 12 members, the maximum allowed, so to facilitate involvement of additional volunteers we created a working group which we named Committee Support. This group had two members who attended some but not all of th Committee Meetings. We also had 8 Corresponding members who received the Committee Meeting Minutes. The Committee workload was such that we established Sub-Committees to deal with Communications, Education, Competitions and Membership, Events and Strategic Planning and Promotion. Each Sub-Committee had a lead and several members. This enabled Committee Meetings to concentrate on discussion of key items from which actions emerged leaving Sub-Committee leads presenting a summery of the Sub-Committees work. The LIS 2014/2015 Committee, Committee Support and Corresponding Members are Annexed to this Report.

Chair's Report 11-04-15 No track Changes.doc 1 MT 30-03-14

During the 12 months the Committee met 11 times alternating between Edinburgh and Glasgow where LUC kindly provide a meeting room. The Committee meetings have all been working meetings with full agendas and to save Committee time we have Administration and Policy and Development Pre-Meetings. Attendance at the meetings has been excellent and all minutes are on the website. Rachel Tennant represented LIS on the LI Advisory Council (3 meetings). Sue Evens is a member of the LI Policy Committee, but does not represent LIS; however Sue and Rebecca liaised with assistance from Hamish. I Chaired the LI Technical Committee (3 meetings) and as such I am a member of the Board of Trustees (5 meetings). Together this allows good communications between the LI and LIS on relevant matters. There has not been a meeting this year so far between the Devolved Nations Chairs. however there has been email correspondence. Marc van Grieken is a member of the Technical Committee and Marc and I continue to sit on the GLVIA3 Panel of the Committee and we also represent LIS and the Committee on the SNH Steering Group reviewing the Visual Representation of Windfarms Good Practice Guidance and producing the second version. LIS and LI are funding partners in associated commissioned research into the way in which visualizations are used.. At members request we now put a summary of the Committee Meetings as a news item on the website. Please read the Summary and/or Committee Minutes as this will give you a good understanding of the range of work undertaken by the Committee and how the work is proceeding and to allow you to get involved with matters that are of interest to you. As far as the Committee is aware all points raised by members either at last years AGM or through emails and personal contact with a Committee member or the Administrator or Policy and Development Officer or at events have been or are in the process of being dealt with as effectively as possible. Administration Dr Carol McKenzie our LIS Administrator worked part time as required throughout the period. Apart from her usual work on emails and the website Carol has helped to produce and analyze the Public and Third Sector Survey and is preparing notes of the successful Public and Third Sector Event in Edinburgh attended by around 50 people.. Policy and Development Rebecca Hughes our Policy and Development Officer has settled into her post extremely well and worked 54 days for the LI and LIS up to end of March 2015. She has undertaken responses to consultations, has attended a number of events and made contact with several of organizations with whom we had no previous contact. She organized the successful Landscape Futures Conference at Dynamic Earth with around 80 people attending. She is taking forward several initiatives, organized in terms of 3 themes, the Landscape 2020 Initiative, Creating Places and Capability Brown Celebration. LIS is now directly responsible for Rebecca’s work (See Item on LIS Block Grant) Communication with Members With a lot of hard work Carol has finally managed to resolve LIS email addresses and has put out a number of emails to all members. It is vitally important that members inform Carol and the LI of any change to their contact details. We have a number of members who do not


receive emails and now that we have identified them we will send selected information to them by post. We now have our new website up and running and in the process of further development. Carol, Dan Walker and Steve Wheatley have maintained the website and organised the use of Eventbrite for registering for our events. Eventbrite is being used so that we have an idea of numbers wishing to attend but also to collect attendance charges when this is appropriate. Monitoring of our website and social media all show an increase in use over the year. In March 2015 the statistics were as follows:

• Website – 1,755 sessions 998 users (February and March) • Facebook – 97 Likes (up by 95 from April 2014) • Videos – 466 views (Origins of Pleasure Drives and Scenic Routes most popular

at 193 views) • Twitter – LIS is following 614 organisations/individuals, LIS is followed by 314

organisations and individuals and has tweeted 435 times (since 2012). Please visit the website on a regular basis to keep up-to-date with news and events. We also have the LIS mail.scotland working and continue to receive considerable email traffic. We have been using Twitter at events and we will shortly be asking for photographs of projects we can put on a gallery on the opening page of the website. If members become aware of news and/or events that they think would be of interest to other members either as information on the website and/or through a mass email please let Carol know. Placemaking in Scotland Competition The successful Competition had 27 entries from 18 organisations. Judges Karen Anderson Chair of A+DS, Susie Stirling Head of Placemaking for the Scottish Government, Douglas Read Past President of the Royal Incorporation of Architects in Scotland, Noel Farrer President of the Landscape Institute and Bill Cairns Landscape Architect awarded 3 prizes and 4 commendations. The prizes were presented by Linda Fabiani MSP, Convener of the Cross Party Group on Architecture and the Built Environment. Exhibitions were held at Architecture and Design Scotland in Edinburgh where judging and an event attended by around 40 people was held and at the Lighthouse in Glasgow. A video and all entries are on the Presentations section of the website. An e-book and possibly postcards of all entries will be available shortly. Christmas Social Events Christmas Social Events were held in Glasgow and Edinburgh these were successful with around 65 members attending. Policy and Development Officer and Events The Policy and Development Officer has prepared a separate report and Nicola Garmory Lead on Events has also prepared a separate report.


Education

nce again we supported the degree show at the ECA with grants to students for their

e have a list of members prepared to go to schools to talk about landscape and a career in e

e are also in the process of preparing a draft flyer for handing out at this years degree show

nvolvement with Other Organizations

e continue to have members involved with Design Panels in Edinburgh, Glasgow, nd

e are formally represented on the RTPI Planning Forum, the Scottish Parliamentary Cross

d to

number of other organisations are now sending us notices of events and in each case a

chievement Award

e set up the Life Time Achievement award to recognize and give publicity to members who

ittee

ew Fellows

uring the year Nicola Garmory become a fellow.

IS Block Grant for 2015/16

IS has accepted an offer from the LI of a Block Grant of £37,860 for the period April 2015

e had requested 100 days for the Policy and Development Officer based on what we

will wish this to be given further consideration.

Oexhibitions and with prizes for the best graduate and postgraduate portfolios. Wlandscape architecture. A briefing note and support material will shortly be available to thesmembers. Wencouraging students to join the LI. I WInverness, Fife and Aberdeen; thanks are due to the members involved for their time acontribution to the panels. We know this is appreciated by the various Councils. WParty Group on Architecture and the Built Environment, a joint RTPI/RIAS/RICS Urban Design Group Working Group and the SUDS Working Group. In addition we were invitehave a representative attend various workshops and seminars. Adecision is taken as to putting it on the website, mailing members or both. A Whave made significant contributions to the landscape and the profession in Scotland over their working lifetime, however we have decided to broaden this award into a more general Achievement Award. We have not made an award this year but will setup a Sub-Commto consider the award in 2015. N D L Lto the end of March 2016, this includes an allowance of 2 days a week for the Administrator and 54 days per year for the Policy and Development Officer. Control of the Policy and Development Officer is transferred from the LI to LIS with a requirement to liaise with the other Policy Officers Wconsider the likely 2015/16 workload to be. However we have reluctantly agreed to proceed on the current allocation of 54days. In agreeing to this we asked the LI to note that when it becomes apparent that our predictions of a requirement for further resources occurs then we


We also raised the need for assistance with PR, in particular the development of a PR strategy

hich we had costed at £5,000. We do not have the skills to do this ourselves and given that

usiness Plan 015/2020 is taken into consideration in the LI’s forward budgeting in order to give us

he Coming Year

n from our Draft Business Plan 2015-2020 submitted to the LI and the vents Report we have an ambitious programme of Activities proposed for 2015/16 and

.

ur communications with members using the website and social media, increase our profile

e Public nd Third Sector Draft Action Plan we have reconciled our themes with those of the LI while

is standing for election to the Advisory Council and if elected will portantly give LIS two voices on Council. Please vote for Marc.

pokesperson for the Devolved Nations and deserves support.

ting (EGM) to vote on arious motions relating to the future direction of the institute. These motions if

ting.

oluntarily to support LIS, your dedication and passion for landscape and our

wthere was no allocation for this in our Block Grant for 2015/16, in accepting the Block Grant we have stated that we assume this will be provided centrally by the LI. LIS is the first Branch to agree a Block Grant. We have asked that our B2confidence to plan ahead, at present the LI only budgets on an annual basis. T As you will have seeEbeyond. As a result your committee will be busy and we would appreciate your continued support and enthusiasm to build on what we have already achieved this year in increasingmembers’ involvement and in raising the profile of landscape and the profession in Scotland Our objective for 2015/16 is to involve all sectors of membership in our activities, to increase othrough judging competitions, encouraging members to participate in competitions, running our own competitions and ensuring that all entries to competitions are published. You can see from the Branch Activity and Funding Report, the 2015 Events and thaputting members first. Along with Recognition and Promotion we wish to promote Design and Placemaking. Marc van Grieken im Peter Huchinson, Co-Chair of LINI is standing for election as Vice President. Peter is a keys Importantly there will be an LI extraordinary general meevpassed will affect your future. It is vital that you participate through proxy voThe committee will advise you on the motions and will remind you to vote. Finally I would like to thank all those members who have given up their time vprofession is exemplary.


ANNEX

LIS 2014/2015 COMMITTEE AND SUPPORT

Committee: Mark Turnbull (Chair), Alan Cameron (Vice Chair), Hamish Neilson (Secretary), Clare Winsch (Treasurer), James Spence Watson (Events), Rachel Tennant (Advisory Council Rep), Rebecca Heatlie (Student Rep), Nicola Garmory, Mike Harrison, Andrew Smith, Dan Walker and Steve Wheatley.

Committee Support: Sara Melville and Ross White. Sub-Committees

Communications – Dan Walker(lead), Andrew Smith, Mike Harrison and Steve Wheatley

Education, Competitions and Membership – Alan Cameron (lead) and Ross White Events (including CPD and Social) – Nicola Garmory (lead), James Spence Watson

and Steve Wheatley Strategic Planning and Promotion – Rachael Tennant (lead), Andrew Smith, Sara

Melville and Rebecca Hughes

Corresponding Members: Sue Evans, Kenny Fraser, Maggie Gilvray, Rachel Howlett, Peter McGowan, Danny McKendry, John Stuart Murray and Karen Stevenson.

LIS Policy and Development Officer: Rebecca Hughes (RH P+D) LIS Administrator: Carol McKenzie (CMcK)


Landscape Institute Scotland, E-mail: [email protected]

TREASURER’S REPORT: 31 MARCH 2015

1 The balance at the start of the year was £3,707.04 and at 31 March 2015 was £7,863.66.

2 Details of income and expenditure for the year are shown on the attached sheet. 3 LIS successfully bid for a greater share of LI funds. Our surplus has increased over last

year, but that is to be expected as a consequence of much greater committee activity planning and organising events and activities for the membership, leading to a less precisely predictable bottom line at the end of the financial year. This is reflected in the contrast between the ‘planned’ and ‘actual’ entries in the LIS Business Plan 2014-2020.

4 LIS events and the Placemaking Competition and Event were the major costs during the

year. LIS ran six events: The Origins of Pleasure Drives and Scenic Routes Seminar*; Landscape Futures - Creating Resilient Landscapes of the Future – Considering the Current Issues of Tree Health*; Christmas events in Glasgow and Edinburgh; a talk on Water Blues-Green Solutions*; a meeting about proposed changes to the Landscape Institute’s governance; and a public sector seminar. Thanks to the organising effort of Rebecca Hughes, we received £500 in sponsorship towards the Landscape Futures seminar from the Forestry Commission Scotland, but this sum should be shown in the financial report for the 2015-2016 financial year. These events were free to members except for the Landscape Futures seminar. Presentation from the three events marked with an asterisk are available to view on the LIS website as a result of a LIS committee policy to enable more members, particularly those living outside the central belt of Scotland and visitors to the website to benefit from these events.

5 The Placemaking Competition, organised by Alan Cameron attracted 27 entries although

more submissions from the public sector would have been welcome. Apart from the prizes, the main cost of £1,800 was for publicity.

6 LIS’s Administrator Dr Carol MacKenzie’s fees for the year amounted to £2,897.32 which

was less than budgeted largely due to Dr McKenzie’s other work commitments. However from January 2015, Dr McKenzie is scheduled to work two days a week for LIS, allowing greater support to LIS activities and a greater fee to her in due course.

7 LIS representation was significantly reinforced by the work of Rebecca Hughes. Most of her

fee was paid by the Landscape Institute, but LIS stepped in to supplement her fee to ensure that landscape architecture and landscape architects continue to be represented in policy discussion at the highest level. From 1 April 2015 on her fees will be paid by LIS.

8 LIS supported the degree show at the ECA with grants to students for their exhibitions and

with prizes for the best graduate and postgraduate portfolios. 9 Meeting room hire (£32.00) was extremely low due to the generosity of LUC in providing

accommodation for meetings in Glasgow. LIS committee travel expenses (£!,252.03) was an increase of £323.64 on the previous year.

10 Funding proposals for 2015-2016 2016 is the Year of Architecture and the LIS has anticipated a requirement for an exhibition

venue, booking the Fine Arts premises in Edinburgh for a week in December. This event and the LIS committee’s financial proposals for 2015-2016 are shown in the attached paper

Registered Charity No. 1073396

‘Branch Activity and Funding Application Scotland 2015-2016’. Members should note that the list is a provisional programme based on the LIS Business Plan (see Appendix 1): not all the costs are known, some events may not take place and others may be added.

In 2015-2016, LIS will receive a block grant from the LI of £37,860 which will be insufficient

to complete the programme shown in our proposals. The main reason for the disparity is the cost of mounting the Rethinking Urban Landscape touring exhibition. To date the exhibition has been shown only in London and apparently no provision was made for it to tour, yet it is an important exhibition which fits well with Scottish Government policy. LIS Chairman Mark Turnbull has written to the LI President and LI CEO pointing out that branches are being required to bid for funding to mount this exhibition, which members have already paid for through their subscriptions.

In order to make the block grant go further, we will make nominal charges for some events.

Clare Winsch LIS Treasurer

BANK RECONCILIATION

01.04.14 to 31.03.15

Bank Reconciliation CAF £

Opening Balance 3,707.04

Lodged in period 21,837.16

25,544.20

Drawn in Period 17,680.54

Balance of Bank Statement at 31.03.2015 £7,863.66

CAF - Paid in CAF - Paid out

1.4.14 Opening Balance CAF 3,707.04 1.4.14 W Cairns Journal article 600.00

26.6.14 Interest Received - CAF 0.36 1.4.14 CAF Bank Bank charge 14.00

23.7.14 Landscape Institute 15,650.00 16.4.14 A Cameron Committee meetings 91.80

28.10.14 Landscape Futures 20.00 16.4.14 S Wheatley Committee meetings 15.50

30.10.14 Event tickets 461.80 16.4.14 M Turnbull Committee meetings 154.00

10.11.14 Landscape Futures 25.00 16.4.14 M Turnbull Devolved nations meeting 396.82

10.11.14 Landscape Institute 3,200.00 3.5.14 Sandwich Stack LIS AGM 206.64

9.12.14 LI for Futures video 730.00 12.6.14 JEM Education Distribution of LIS DVD to schools 180.00

26.1.15 Placemaking entry fees 675.00 16.7.14 A Smith Committee meetings 41.30

17.2.15 Landscape Institute 1,000.00 18.7.14 D Muir ESALA prize 84.49

23.2.15 Placemaking entry fees 75.00 25.7.14 G Bryce Film Production Filming Scenic Byways talks 175.00

8.8.14 G Bryce Film Production Filming Scenic Byways talks 225.0025,544.20 8.8.14 O Clarke ESALA prize 75.00

13.8.14 Sandwich Stack Catering Scenic Byways talk 133.20

3.9.14 Dr C McKenzie LIS Administrator's fee 1,417.50

3.9.14 D Smeeth ESALA prize 75.00

3.9.14 R Madden ESALA prize 75.00

3.9.14 J Walker ESALA prize 75.00

3.9.14 P Stott ESALA prize 75.00

3.9.14 A Rhodes ESALA prize 175.00

3.9.14 H Follett ESALA prize 75.00

3.9.14 S Miller ESALA prize 75.00

3.9.14 R Heatlie ESALA prize 175.00

30.9.14 Dr C McKenzie LIS Administrator's fee 62.70

6.10.14 Dynamic Earth Landscape Futures catering 473.86

28.10.14 G Bryce Film Production Landscape Futures filming 1 750.00

10.11.14 G Bryce Film Production Landscape Futures filming 2 710.50

22.10.14 J Thomson Landscape Futures 12.50

22.10.14 Professor AJ Hester Landscape Futures speaker 50.00

22.10.14 A Smith Committee meetings 51.00

17.10.14 Dynamic Earth Landscape Futures catering 597.50

30.10.14 Inward foreign payment charge Eventbrite payment charge 6.00

19.11.14 Ironside Farrar LIS Placemaking Competition 2014 1,000.00

19.11.14 Yuechen Hu LIS Placemaking Competition 2014 250.00

28.11.14 Lisa Mackenzie LIS Placemaking Competition 2014 250.00

24.11.14 C Winsch Stamps, printing, event deposit,

committee travel, Eventbrite fee176.11

4.11.14 M Turnbull Committee meetings 387.67

17.11.14 Cross Party Group Architecture etc Annual membership fee 10.00

24.11.14 N Garmory Refreshments & transportation for

Placemaking competition presentation98.91

16.12.14 Redblu Graphics Placemaking competition display boards 600.00

17.12.14 C Winsch LIS Christmas social event bar bill 184.17

12.12.14 S Wheatley LI promotion postcards 59.30

19.12.14 M&M Romer Refreshments for Blue-Green Solutions 70.10

20.12.14 TGP Landscape Architects Ltd Room hire/refreshments: LI governance 231.31

16.1.15 S Wheatley LIS Christmas social event 131.30

19.1.15 RA Simpson (Hughes) Landscape Futures speakers' thanks 220.00

15.1.15 City of Edinburgh Room hire LIS committee 32.00

26.1.15 TGP Landscape Architects Ltd Committee meetings 46.20

8.2.15 The Mainstreet Trading Company Placemaking Competition judges 125.00

8.2.15 Bourne Fine Art Year of Architecture venue deposit 100.00

8.2.15 RA Simpson (Hughes) Policy advocate's fee 2,133.28

16.2.15 Scottish Natural Heritage Research into wind farm visualisation 500.00

16.2.15 AURA PR (Scotland) Ltd PR for Placemaking competition 1,800.00

4.3.15 Dr C McKenzie LIS Administrator's fee 1417.12

4.3.15 Dan Walker Committee meetings 75.60

11.3.15 C Winsch Public sector seminar speakers' gifts 125.00

13.3.15 M Turnbull Committee meetings 229.60

19.3.15 HR Neilson Committee meetings 103.56

17680.54

CAF Bank balance @ 31.3.2015 £7,863.66

Landscape Institute Scotland,

E-mail: [email protected]


LIS - RECORD OF BANK TRANSACTIONS 01.04.2014 TO 31.03.2015

mailto:[email protected]

Receipts

15000.00 From LI 20580.00

80.00 Sales etc 1256.80

3.67 Interest Received - CAF 0.36

15,083.67 21,837.16

Expenditures

2,091.20 Administration Charges 2,897.32

200.00 AGM Expenses 206.64

0.00 AGM Speaker Expenses 0.00

14.00 Bank charges 14.00

300.00 Education to secondary schools 180.00

2,356.51 LIS Events Scenic byways talks 533.20

Landscape Futures Trees 2,820.36

Christmas events 365.47

Blue-Green Solutions 70.10

LI Governance 231.31

Public sector seminar 125.00

4,145.44

Placemaking competition Prizes 1,500.00

Display, PR, admin 2,659.77

Postcards 44.30

4,204.07

1,800.00 LIS representation Cross-party Group 10.00

Scotland Policy Advisor 2,133.28

Devolved nations meeting 396.82

2,540.10

269.30 Meeting Room Hire 32.00

3,442.00 National Conference journal article 600.00

0.00 Year of Architecture 2016 venue hire 100.00

0.00 SNH Research on wind farm visualisation 500.00

291.05 Printing & postage 49.45

200.00 Portfolio Prizes at ESALA 200.00

511.53 Students at ECA: costs/prizes 759.49

928.39 Travel expenses 1,252.03

12403.98 17680.54

£2,679.69 Deficit/Surplus for Year £4,156.62

£3,707.04 at 31.3.2014 Bank Balance £7,863.66

Landscape Institute Scotland

E-mail: [email protected]


at 31.3.2015

INCOME & EXPENDITURE STATEMENT

01.04.2013 - 31.03.2014 01.4.2014 - 31.03.2015

Surplus Surplus

mailto:[email protected]

BRANCH ACTIVITY AND FUNDING APPLICATION FORM 2015-16

BRANCH ACTIVITY REPORT Branch Name: Date: 10.4.2015

Description Purpose Audience Date Estimated Cost

Estimated Income

Estimated Balance

Additional Funding

ApplicationWhat?. Including: Activity Title, Costs Calcs, Income Calcs and any other supporting info

Why? Eg: Administration, CPD, Networking, Technical, Promotion etc

Who? Eg: Members, Local Authorities, Govt depts/agencies, Professional Bodies,Campaign Groups etc

When? Takes place or complete

Include assumptions in desc col

Include assumptions in desc col

Diff between income and cost

1

LIS Administrator Dr Carol McKenzie2 days a week x 52 @£14.50/hour

Runs LIS website, issues notices of meetings to committee and LI members in Scotland, takes minutes of meetings, general adminstration.

LIS members Two days a week and meetings

throughout the year.

10,556.00 0.00 -£ 10,556.00 £10,556.00

2

Policy and Development Officer Rebecca Hughes54 days@£267/day

Represents LIS to Scottish Government and other gov. And non-gov organisations and agencies; Reports; organises events

LIS members; Scottish Government and its agencies; non-government organisations All year

14,418.00 0.00 -£ 14,418.00 £14,418.00

3 Room hire and travel expenses for LIS committee meetings Organise LIS LIS members Monthly 2,000.00 0.00 -£ 2,000.00 £2,000.00

4

Place-making Competition online book and postcards Promote landscape architecture & support practitioners

LIS website audience, Scottish Government and its agencies; non-government orgs.; international audience

01/05/15

1,000.00 0.00 -£ 1,000.00 £500.00

5BALI (Scotland) Business Directory. Planning for sponsorship from Scottish Enterprise etc of £500?

Publicise landscape practices in Scotland

LIS members; Scottish Government and its agencies; non-government organisations

01/06/152,000.00 500.00 -£ 1,500.00 £750.00

6

Scottish Festival of Architecture 2016: competition and exhibition. The competition will require teams of one landscape architect and one building architect to work together to present a combined entry showing the integration of design of the built and external environment. Prizes £2,500; judges' costs £400;PR £900; Hospitality £800; volunteer time equivalent £9,800. Income 30 x £25

Part of nationwide celebration of architecture in Scotland; promoting landscape architecture alongside building architecture; building stronger links with RIAS.

General public, building architects and other construction industry professional, LIS members; Scottish Government and its agencies; non-government organisations

Mar-16

4,600.00 750.00 -£ 3,850.00 £3,300.00

7

Scottish Festival of Architecture 2016: competition and exhibition. The exhibition of the competition will be held in Edinburgh and Glasgow. The Edinburgh venue has been booked for 5-11 December 2016 and a deposit paid. Venue hires £400+£2,000; Mounting £640; PR £900; hospitality £500+ £800; volunteer time equivalent cost £9,100

Part of nationwide celebration of architecture in Scotland; promoting landscape architecture alongside building architecture; building stronger links with RIAS.

General public, building architects and other construction industry professional, LIS members; Scottish Government and its agencies; non-government organisations

5-11 /12/2016 and

another week - dates

TBC

4,440.00 0.00 -£ 4,440.00 £1,670.00

8CPD with Colin Moore: C Moore's fee £450 + expenses (flight c. £150); Venue £600+VAT (includes refreshments and equipment). 40 x £25= £1000

CPD to public and private sector landscape architects.

Public and private sector landscape architects. 24.6.15

1,420.00 1,000.00 -£ 420.00 £0.00

9

Edinburgh School of Architecture and Landscape Architecture (ESALA) graduation prizes 2 x £100 for best student portfolios; 10 x Graduate degree show grants £750

Recognition of outstanding work at graduate and postgraduate level; financial support to graduating students.

Students, ESALA staff, parents; students of other professions; visiting high school leavers who may be considering landscape design as a career.

30/05/15

950.00 0.00 -£ 950.00 £475.00

10

Scottish Government Cross-party Group on Architecture and the Built Environment: Membership £10 Contribution to meetings hospitality £50

Promote contribution of landscape architecture to the Scottish Government

Members of Scottish Parliament (MSP); other professionals; government and non-government agencies; private and business clients.

Regular meeting

cycle throughout

the year

60.00 0.00 -£ 60.00 £30.00

11

ESALA David Skinner memorial lecture video filming for online broadcast (GreenBlue presentation shown at ESALA at an event organised with LIS is now on the LIS website and has received many hits from USA.) Filming cost £1,000

Enable landscape architects and others to appreciate this annual event which attracts prestigious speakers from around the world.

LIS members; general public; international website audience.

16/03/16

1,000.00 0.00 -£ 1,000.00 £500.00

12

Private sector seminar: This will compliment the Public Sector event held on 27 March 2015 in Edinburgh which has been organised by LIS. Speakers' costs £175; Venue £126; catering £800; handouts £150; contingency £100. Total £1,351. Income: 30 x £20 Funding of £600 was bid for and received in the 2nd round application in Autumn 2014.

Continuation of The Conversation; CPD on current issues identified through LIS questionnaire.

LIS members in the private sector

01/08/15

1,351.00 600.00 -£ 751.00 £0.00

13

Influence of Capability Brown on Scottish landscape: event organised by Scottish Policy Officer: venue hire £200; catering £100; filming £750 (Part of the Festival of Architeture 2016) Income 30 x £20

CPD to LIS members in public and private sector; government and non-government agencies; planning officers.

LIS members in public and private sector; government and non-government agencies; planning officers.

11/09/15

1,050.00 600.00 -£ 450.00 £150.00

14

Rethinking Urban Landscape touring exhibition for three venues in Scotland: venue hires 3 x £3,000; exhibition boards £900; hospitality £450; volunteers' expenses £600

CPD and promotion of landscape architecture solutions to urban design issues

Members of Scottish Parliament (MSP); government and non-government agencies; planning officers, architects, engineers; private and business clients.

Sept/Oct 2015

10,950.00 0.00 -£ 10,950.00 £10,950.00

15

LIS PR Strategy provided by LI Staff (as per letter of 23-03-15 to Noel Farrer).

Promote LIS events and raise profile of landscape architecture to government and non-government agencies; public and private clients; support practitioners.

Government and non-government agencies; public and private clients; support practitioners. All year

0.00 0.00 £ - £5,000.00

16

Scenic Routes site visit; Minibus hire £60 x 2. Income 26 x £10 Tour of recently-designed projects along some of Scotland's designated Scenic Routes.

CPD for LIS members

28/05/15

120.00 260.00 £ 140.00 £0.00

17

Cost-effective landscape design: CPD seminar by Julian Farrar: venue hire £100; hospitality £100, handouts £150. Income 30 x £20

CPD CPD for LIS members; other professional & government and non-government representatives. TBC

350.00 600.00 £ 250.00 £0.00

18LIS AGM and two talks by Will Garrett and Will Tunnell on the Forth Road crossing: venue hire & hospitality £517.20; speakers' expenses £50; wine £75

LIS constitutional process and CPD

LIS members29/04/15

642.20 0.00 -£ 642.20 £300.00

19 Christmas events in Edinburgh and Glasgow Networking for LIS LIS members and friends 17/12/2015? 500.00 0.00 -£ 500.00 £0.00

20BIM LI: free venue possible at Marshall's Falkirk depot. Catering £250. Income 30 x £20

CPD Landscape architects, architects, engineers; private and business clients.

17/18.6.15250.00 600.00 £ 350.00 £0.00

21

GLVIA3 seminar: all-in cost for venue, catering and equipment £1,250 + VAT.Income 30 x £30

CPD to LIS members in public and private sector; government and non-government agencies; planning officers.

LIS members in public and private sector; government and non-government agencies; planning officers.

06/05/15

1,500.00 900.00 -£ 600.00 £600.00

22 Landscape research with SNH Support LI Technical committee

All LI Members 2015-2016 500.00 -£ 500.00 £500.00

23 Volunteer time

£59,657.20 £5,810.00 -£53,847.20 £51,699.00

£7,788.66£59,657.20£5,810.00

£51,699.00£5,640.46Projected Balance at Year End

Scotland

Balance Carried forward from 2014-15Total Costs

Total IncomeTotal Funding Request

C:\DOCUME~1\Mark\LOCALS~1\Temp\Xl0000112 16/04/201515:46 1

LIS POLICY AND DEVELOPMENT OFFICER 2014/15 REPORT

Purpose: For LIS AGM 29th April 2015

Overview

This is the activity report from the P&D Officer for the Landscape Institute Scotland for the period 1st April 2014 to March 31st 2015. This represents the first full annual report from the P&D Officer on initiating and progressing relevant contacts and developing networks on behalf of LIS, responding to consultations, as well as attending appropriate external and internal meetings, planning and organising the Landscape Futures Scottish event on behalf of LI/LIS which took place in Edinburgh on 15th October 2014 and assisting with developing other LIS events for 2014/15 and beyond.

CONSULTATIONS

• Wild Land Search Areas 2013 Revised Map Consultation with Scottish Government(SG)/Scottish Natural Heritage(SNH) – including recent methodology consultation workshop with SNH.

• National Roads Guide Consultation with Council of Scottish Local Authorities (COSLA with SG)

• Historic Environment Bill consultation on proposed new body to replace Historic Scotland (HS)

• Visual Representation for Wind Farms – new guidance from SG/SNH

• Public Consultation on Wind Farm Development (SG)

• Scottish Natural Heritage Corporate Plan Consultation (SNH) December 2014

• Land Use Strategy Review for intended 2016 LUS revised version – SG Consultation workshops with Stakeholders ‐ ongoing

• Climate Ready Clyde Consultation ‐ LIS ongoing response to consultant working on behalf of SG

• Land Reform Bill Consultation on Land Rights and Responsibilities (SG) February 2015

• Landscape Character Assessment Guide – Natural England – Ongoing via SNH/LI

• Spatial Planning for Onshore Windfarms – SG/SNH ongoing

EXTERNAL LIAISON ACTIVITY

• Scottish Natural Heritage – established 6 monthly liaison with relevant senior landscape officers

• Forestry Commission Scotland invited LIS P&D Officer to join Scottish Tree Health Advisory Group

• Invited member for Advisory Council for the Association for the Protection of Rural Scotland

• Royal Institute Architects Scotland (RIAS) – regular liaison via CEO Neil Baxter

• Landscape Dept Edinburgh School of Art/Edin University (ESALA/ECA) EU Research Project Application on Landscape Change ‐ project development participant for LIS.

• Scot Gov’s Principal Architect and lead on Creating Places Policy Action Plans – regular liaison established November 2014

• Landscape Task Force for Scottish Enviroment LINK – Observer member for LIS of LTF

• A+DS (Architecture + Design Scotland advisor to SG) maintaining links with Urban Design team for various topics of mutual interest

• Landscape 2020 LIS Initiative – assisting Chair of L2020 to develop wide LIS member group to take agreed priorities forward.

• Invited member of FCS/STHAG Plant Production Sub Group

EVENTS ATTENDED

• National Trust for Scotland – Annual Conference Edinburgh May 2014

• All Energy Conference – Aberdeen – May 2014

• Central Scotland Greenbelt Network – Annual Conference Glasgow June 2014

• Scottish Government Cross Party Group on Architecture and Built Environment – regular 2/3 monthly meetings throughout the year

• Scottish Government Plant Health Workshop December 2014. Personal invitation by SG due to recent STHAG involvement and Landscape Futures Scottish event on tree health

• APRS AGM and Advisory Council meetings ‐ various

EVENTS ORGANISED &/or CONTRIBUTED (with LIS Committee)

• Landscape Futures Event on Tree Health Edinburgh October 2014 (debrief paper previously submitted to LI/LIS)

• Majora Carter Visit from USA and Presentation ‐ Edinburgh November 2014

• Public Sector landscape architects meeting ‐ LIS Event and Speaker – 23rd March 2015

CURRENT INVOLVEMENT IN PLANNED FUTURE LIS EVENTS

• Assisting planning for Capability Brown Celebration 2016 debating event in Scotland with GHS/SGLH

• Planning potential LIS joint CPD event with BALI & HTA on plant health issues

• Creating Places LIS Competition Exhibition as part of LI Travelling Exhibition

• Assisting LIS Committee on 2015 programme of other events

• Assisting LIS involvement with 2016 Year of Architecture and Design

Rebecca Hughes FLI

LIS Policy and Development Officer

April 2015

LIS website: www.landscapeinstitute.org/scotland

E-mail: [email protected] Follow us on Twitter @LIScotland1

Policy and Development Officer: Rebecca Hughes

Contact: Administrator Dr Carol McKenzie T: 01414452659 M: 07751328415


2014 Events Clyde Gateway – Tour of the Commonwealth Games and

East End of Glasgow. April

AGM inc. Ironside Farrar The Helix. April

Placemaking Competition and exhibition – A and DS. September

Landscape Futures Competition – tree health Dynamic Earth. October

Scenic Byways – A and DS. August

Blue green Solutions Majara Carter – Edinburgh University. November

LI Governance – Teacher Building Glasgow. November

Christmas Socials Edinburgh and Glasgow December

Public Sector Seminar – Edinburgh City Council. March






2015 Events AGM 29.04.15

LIS AGM will be held on 29 April, 6.30 for 7.00 at the Teacher Building in Glasgow. The topic of two talks will be the Forth Rail Bridge, including:

• Nomination to UNESCO for inscription of the Forth Bridge as a World Heritage Site presented by Will Garrett, Manager, Built Environment and Placemaking, City of Edinburgh Council; and

• Proposals for The Forth Bridge Experience by William Tunnell, Principal Architect, WT Architecture, including visitor centre, hoist and elevated walkway

GLVIA 06.05.15

A follow up training session to the 2013/14 LI Masterclasses held in Edinburgh. The event will be led by Marc van Grieken Landscape Architect and will focus on applying GLVIA 3rd Edition in practice since its publication in 2013. Venue: Teacher Building, Glasgow.

BIM 17.06.15

Overview and update on the Building Information Modelling (BIM) process and BIM landscape.

Event to be held at the ‘Marshalls’ offices, Falkirk.

CDM Regulations – led by Colin Moore 24.-06.15

Training session on the changes to the regulations under Construction (Design and Management) Regulations 2015 (CDM 2015) Edinburgh Training Centre, https://www.edintrain.com/, 16 St. Mary’s Street, Edinburgh, EH1 1SU

Private Practice Event August

Ongoing programme of engagement with LIS Members following our Public and Third Sector Seminar in March

2015

https://www.edintrain.com/






Scottish Scenic Routes Site Visit – Loch Lomond September tbc

An opportunity for a guided tour of pilot architectural interventions installed in the Loch Lomond and the Trossachs National Park, funded by the Scottish Government and inspired by the Nasjonale Turistveger in Norway. 'led by the National Park Scenic Routes Project Team members including Sara Melville, Landscape Adviser and 'preceeded by Introductory talks on Scottish Scenic Routes in the Headquarters at Carrochan in Balloch' - Date and further details to follow.

Rethinking the Urban Landscape LI Touring Exhibition Sept/Oct

Rethinking the Urban Landscape exemplifies how landscape architecture can offer sustainable solutions to the big challenges facing contemporary urban society including flooding and public health. After a six-week residency at The Building Centre, Rethinking the Urban Landscape transferred to Ecobuild 2015 and will soon be touring nationally.

Christmas Social December

LIS Annual Social Events held in Edinburgh and Glasgow

LIS Public and Third Sector Landscape Architects Seminar 2015

Members’ Comments Proposed Commitments Timescale

1 LIS to budget for and convene Public and Third Sector Members’ Event every 2 years. In order to celebrate the work of profession, share knowledge and discuss key issues affecting the sector.

2016/17

2

In the run up to the Year of Innovation, Architecture and Design in Scotland in 2016, LIS to promote LI Policy Position Statements to local government e.g. Heads of Planning Scotland, major client groups and in conjunction with related professional bodies (RIAS, ICE, RTPI).

2015/16

3 Landscape Institute and LIS to continue to encourage adoption of Scotland’s Landscape Charter by Scottish Ministers.

Ongoing

4 LIS to encourage nominations of Fellows from Institute Members in Scotland’s public and third sector.

01/09/ 2015 and 01/03/ 2016

5

LIS to publish key issues from branch survey of Public and Third Sector Landscape Architects and input to LI’s Public Sector Working Group.

2015

6

LIS has secured increased hours for Policy and Development Officer Scotland. Policy consultations will continue to be circulated to members and their input strongly encouraged and discussion meetings convened as appropriate.

2015/16

7

LIS website to be populated with case studies and/or personal profiles demonstrating the breadth of work carried out by professionals in the public and third sectors and highlighting the links with private practice. Key examples to input to LI Position Statements and Scottish Government Planning Advice.

2015/16

8

LI to profile the wide range of career paths to current and future students or those with an interest in working within this area of the profession as part of education and membership programmes.

2015/16

9

Members to continue to promote the arts and sciences of landscape architecture by giving presentations, inputting to consultations and volunteering on branch committee and by reporting of projects/events by media including twitter, LIS website and articles in Landscape Magazine to recognise individual contributions collectively.

Ongoing

• Promote the role of Landscape Architects and value of Landscape Architecture in the public and third sector

• A strong, succinct policy position on landscape to represent members

• Working together to achieve

better outcomes with fewer resources

10 Branch CPD programme to continue reflect survey of needs, reasonable attendance costs and continued use of video to overcome travel difficulties

2015/16

Documents

ANNUAL GENERAL MEETING 2015 REPORTS · 2018. 6. 2. · ANNUAL GENERAL MEETING 2015 REPORTS Wednesday 29th April at 6.30 for 7.00pm Teacher Building, 14 St Enoch Square, Glasgow G1