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Angela ShottsThe Office for Sponsored Programs (OSP)
152 Rose Administration Building
Box 870104
205 348 5152
Demystify the funding process. Assist in finding funding. Review, approve, and submit proposals for
the University of Alabama. Setup all funded grants and contracts in
the University’s financial system. Submit invoices, reports, and close outs
for projects
OSP’s policies and procedures, training information, and OSP contacts are located at http://osp.ua.edu/
Individual OSP contacts who will help with your proposal submission.
Contact me ([email protected])
Pivot (http://osp.ua.edu/site/pivot-training.html)
Other tools (OSP homepage: Funding Opportunities)
Find FundingFind Funding
Likely Mechanisms:◦ Federal Grants
NIH NSF DOE Other Agencies (NEH,CDC, DOD, etc.)
◦ Private agencies & Foundations ◦ Industry Sponsors ◦ Clinical Trials (can be Industry or other)
Resources for New Faculty: http://osp.ua.edu/newfaculty.html • People Who Can Answer Questions• Proposal Development• Proposal Facilitation
Tell the appropriate people in your area (Dept. Head, Associate Dean, or Departmental person you are planning to submit a proposal.
Know your funding source
Every funding annoucement is unique. To Get the Ball Rolling:
◦ Program Announcement/Guidelines◦ Application Package (Electronic)◦ Budget◦ Budget Justification◦ Abstract◦ Scope of Work◦ Consortium/Subcontract Information
To Submit:◦ A finalized and OSP approved budget◦ Finalized documents◦ Full Narrative◦ If subcontracts are involved:
Signed letter of commitment from the institution A budget approved by subcontract’s OSP office Required documents per guidelines Scope of Work
◦ Internal Coordination Sheet
Application due date Project start and end dates Funding mechanism (forms used) Funding Limit (years/amount) Modular or non-modular budget? Do they pay salary? Limit or capped?
◦ Include fringes? Are there caps on other categories?
◦ Supplies, equipment, contractors, travel, etc. Do they pay indirects? Rate? Is there a page limit? Is there an appendix? What’s included? Do you need letters of support and from whom? Biosketches? PI or all collaborators?
Download the grant guidelines and the application forms◦ Grants.gov Search◦ CFDA Search (www.CFDA.gov)◦ NSF Search (www.nsf.gov)
Each sponsor and program announcement or solicitation has a different set instructions◦ Guidelines may vary within the different NIH
Institutes
Key Components:◦ Personnel:
Need to know FTE of each named person Fringe Rates:
Faculty and Salaried Staff: 32% Hourly Staff: 36.61% GRA’s: annual health insurance Health Insurance and 7.7% for
summer salary◦ GRA Tuition◦ Consultant Costs◦ Equipment: Any single item over $5,000◦ Supplies: Something Tangible◦ Travel◦ Other Expenses: Services, per diem, etc.◦ Consortium/Subcontract Costs◦ F&A costs
Facilities and Administrative cost rates recover costs paid for utilities, lights, buildings, equipment, and administration (like OSP).
Rates:◦ Research: 47%◦ Service: 28%
UA will NOT waive indirect costs, unless the agency specifies in its guidelines that it does not reimburse F&A or has a limited on the F&A reimbursement.