NCAA Division ITwo-Year College Transfers

Andy LouthainQuintin Wright

• Identify legislation fundamental to NCAA Division I two-year college and 4-2-4 college transfer certification.

• Apply legislation to real world examples.

• Establish best practices.

Objectives

• Determining transfer status.

• Types of transfers and requirements. Two-year and 4-2-4 transfers.

• Transfers and other applicable legislation. Progress-toward-degree (PTD) requirements. One-time transfer exception. Financial aid.

Overview

Transfer Certification

Transfer Certifications

Determining the start of initial full-time enrollment.

Did the SA:

• Register as a full-time student for a regular term;

and

• Attend a class or classes on the first day?

NCAA Division I Bylaw 14.2.1.1

Evaluating Transfers for Applicable Legislation

If yes to both, SA has triggered:

• Transfer status

• Initial full-time enrollment; and

• Use of a term for PTD purposes. Six-hour rule. 24-hour rule. 40/60/80.

Evaluating Transfers for Applicable Legislation

Important things to remember:

• SA’s transcript does not necessarily tell the whole story.

• Knowing initial full-time enrollment sets the basis for more than just transfer and PTD.

• Start of five-year eligibility clock.

Evaluating Transfers for Applicable Legislation

If not enrolled full time, other ways an SA can trigger transfer status:

• Reporting for regular squad practice. Prior to the beginning of a semester or quarter.

• Practiced or competed while enrolled less than full time; or

• Received institutional financial aid while attending a summer term.

Evaluating Transfers for Applicable Legislation

• Possible to trigger transfer status without triggering initial full-time enrollment or a PTD term of enrollment.

• Use your resources when trying to find transfer status: Google NCAA Eligibility Center Office of the Registrar National Student Clearinghouse

Evaluating Transfers for Applicable Legislation

Division I Transfers2-4

Transfers4-2-4

Transfers

Types of Transfer Requirements

Two-Year College Transfers

2-4 Transfers – Financial Aid, Practice

and Competition

QualifierMinimum one full-time term

attended.

Average of 12 hours transferable per full-time term. (e.g., three

terms = 36 transferable)

2.500 GPA on transfer credit.

NonqualifierGraduate from two-year college.

Minimum of three full time terms attended.

Minimum 48-semester or 72-quarter hours transferable.

Six/eight hours transferable English, three/four math, three/four science.

2.500 GPA on transfer credit.

2-4 Transfers – Financial Aid and

Practice

QualifierEarns aid and practice via

qualifier status.

NonqualifierGraduate from two-year college.

Minimum three full-time terms attended.

Minimum 48-semester or 72-quarter hours transferable.

Six/eight hours transferable English, three/four math, three/four science.

2.000 GPA on transfer credit.

Limit of two hours of physical education (PE) activity coursework.*

Excess hours removed from transfer total and GPA calculation.

*See PE/education degree at certifying institution exception.

2-4 Transfers Requirements

Qualifier Nonqualifier

Summer Limits.

• No more than 18/27 hours total.

• No more than nine/13.5 hours in the summer prior to transfer.

• Effects 48/72 core-course requirement.

2-4 Transfer Nonqualifier -Hours Earned in the Summer

Theo is from South Carolina.

• Coach believes he is a game changer and an academic stud.

• Coach thinks that he is a qualifier. Theo is unsure of his status.

• Theo is in his third semester at a two-year institution in the low country.

• On track to graduate with an Associate of Science degree (A.S.) after this term.

Case Study: 2-4 Nonqualifier

• NCAA ID to confirm qualifier/nonqualifier status.

• Transcripts from each institution attended.

• Transferable degree credit evaluation from registrar’s office.

• Transferable GPA evaluation.

• Majors of interest at the institution.

• Degree audit or “what if” form from each of potential majors.

What Do You Need to Complete a Preliminary Transfer Evaluation for Theo?

• Theo never registered with the NCAA Eligibility Center.

• Official transcripts are on hold from the two-year college because of unpaid parking tickets.

• Registrar’s office has done a preliminary transfer-credit evaluation based on unofficial transcripts.

cont...

Here’s What You Have…

Evaluation shows:

• Three full-time terms (2013-14, with 2014 fall term in progress).

• 45 transferable credit hours (12 in progress).

• One math course complete (three credits), one English course complete (three credits) and no science courses.

• Six transferable credit hours labeled “Physical Education” (all “A” grades).

• 2.403 transferable GPA.

Here’s What You Have…

Questions for Bylaw 14.5 exceptions:

• Qualifier or nonqualifier?

• What does he need to do to meet transferable credit requirements? Any applicable limits on number of transferable credits?

• Graduation requirements from two-year college.

Evaluating Theo’s Eligibility

What are potential issues with Theo’s transfer eligibility?

• Transferable hours.

• Six total PE courses. Are they activity courses?

• 12 of 45 transferable credit hours in progress for fall 2014.

• Transferable GPA.

Assuming Theo is a Nonqualifier

Does Theo still have options regarding meeting transfer eligibility?

• Spring 2015.

• PE activity credit exceptions.

Options for Theo

• Will declare an education major which requires two PE activity courses.

• Earns his 12 hours in fall 2014 with a 2.675 GPA. • 12 more hours in spring 2015 with a 2.541 GPA.

Three transferable science courses.

Getting Closure on Theo

• Nonqualifier.

• Four full-time semesters.

• 53 transferable (minus four PE activity hours completed).

• Three hours short of earning A.S. degree.

• 2.507 GPA in courses regularly transferable.

• Three English, three math and three science.

Bylaw 14.5

Theo’s Evaluation after Spring 2015

Advising Theo

• Theo needs to earn his A.S. degree. Three hours short.

• Theo has not earned all the core courses. English

• Does Theo still have options regarding meeting transfer eligibility? Summer 2015.

Theo has enrolled in four full-time terms.

• In addition to transfer requirements: Six-semester or six-quarter hours of academic credit during

the previous term of full-time enrollment; Designate a degree program; and 40% of the course requirements in designated degree

program.

When Evaluating Transfer, Don’t Forget PTD

• Education major declared.

• Minimum 120 credit hours to graduate.

• 56 transferable and degree applicable = 46.6%.

• Earned 12 transferable credits in last full-time term (spring 2015).

Bylaw 14.4

Theo’s Final Evaluation

4-2-4 Transfer Requirements

4-2-4First four-year institution.

Two-year institution.Graduate.

Average of 12 hours per term of attendance at two-year

institution.2.500 GPA.

Two PE activity hours.Certifying four-year institution.

One calendar year from first four-year prior to competition.

Bylaw 14.5.6

4-2-4 Transfer Requirements - Qualifiers

4-2-4First four-year institution.

Two-year institution.Graduate.

Average of 12 hours per term of attendance at

two-year institution.2.500 GPA.

Two PE activity hours.Certifying four-year institution.

One calendar year from first four-year prior to competition.Six/eight hours transferable English, three/four math, three/four science.

4-2-4 Transfer Requirements – Nonqualifier

Four-year institution: State Military College

(SMC) 2012-13, 13-14 and Fall 14.

Earned 56 hours at SMC .

Three hours of English and physical science.

Four hours of PE activity.

Case Study: Curtis

cont….

Two-year institution: Cloud College

spring and summer 2015 .

Earned a total of 18 hours at Cloud.

Three hours math. One hour of PE

activity.

Case Study: Curtis

cont….

What are Curtis' remaining requirements?

• Associate of Arts (A.A.) degree.

• Determination of transferable hours, needs 12 hours.

• Determination of transfer GPA.

Case Study: Curtis

cont….

• Initial eligibility status.

• If a nonqualifier, would be subject to the core-course standard (English, math and science).

• Can Curtis combine the core courses earned at SMC and Cloud?

• Can Curtis enroll over the summer at New Four-Year institution to rectify core-course deficiency?

Case Study: Curtis

cont….

Case Study: Curtis

• Can Curtis transfer to New Four-Year institution for the 2015 fall term? Yes.

• Is Curtis immediately eligible for competition at New Four-Year institution for the 2015 fall term? No. Calendar year.

Curtis has enrolled in six full-time terms.

In addition to transfer requirements:

• Six-semester or six-quarter hours of academic credit during the previous term of full-time enrollment;

• Designate a degree program; and

• 60% of the course requirements in designated degree program.

When Evaluating Transfer, Don’t Forget PTD

• Monitor the calendar year elapse requirement from the four-year institution.

• Average of 12 credit hours must be earned at the two-year institution (part-time hours must transfer back).

• Different standard for qualifiers and nonqualifiers (core-course requirements).

• Midyear transfers in baseball and basketball not eligible for competition immediately.

Don’t Forget 4-2-4

Evaluating Transfer, Don’t Forget PTD

Transfer Requirements

Six hours.

24-semester/36-quarter hours.

30-semester/42-quarter hours.

Six hours and percentage.

Bylaw 14.4.3.1.2

• Applicable to ALL transfer types.

• Condition to the awarding of athletically related financial aid to PSA to attend summer school prior to initial full-time enrollment at certifying institution.

• Summer coursework is not used for the purpose of completing transfer eligibility requirements.   

Bylaw 15.2.8.1.4

Don’t Forget Summer Aid Legislation

• Transcripts, transcripts, transcripts.

• All 2-4 transfer evaluation forms should include: science, PE and GPA.

• Limit offers of aid to transfers until a preliminary evaluation is complete (using transcripts).

• Provide a preliminary transfer evaluation in writing to the coaching staff and the SA.

Best Practices

cont…

• Complete a final transfer evaluation in writing to the coaching staff and the SA before the SA triggers transfer status to the certifying institution.

• Be aware of the end dates of nontraditional coursework being completed by SA. Should be complete before SA triggers transfer.

• Registrar’s office has access to National Student Clearinghouse to verify prior enrollment at other institutions.

• Get read-only access to institutional database for transfer course equation.

Best Practices

Questions?