NCAA DIVISION I PROGRESS-TOWARD-DEGREE AND TWO-YEAR COLLEGE TRANSFERS

ADVANCED

Andy Louthain

Quintin Wright

Objectives

Identify and apply the appropriate 2-4 transfer and progress-toward-degree (PTD) legislation.

Apply legislation to real world examples.

Explain the legislation and certification process to institutional constituents.

Overview

Overview of 2-4 transfer and PTD legislation.

Engage in a case study that reviews legislation pertaining to the certification of a two-year college transfer.

Open discussion on best practices for certification.

Two-Year College Transfers

2-4 Transfers – Financial Aid, Practice and Competition

Qualifier

Minimum one full-time term attended.

Average of 12 hours transferable per full-time term. (e.g., three terms = 36 transferable)

2.500 GPA on transfer credit.

Nonqualifier

Graduate from two-year college.

Minimum of three full-time terms attended.

Minimum 48-semester or 72-quarter hours transferable.

Six/eight hours transferable English, three/four math, three/four science.

2.500 GPA on transfer credit.

2-4 Transfers – Financial Aid and Practice

Qualifier

Earns aid and practice via qualifier status.

Nonqualifier

Graduate from two-year college.

Minimum three full-time terms attended.

Minimum 48-semester or 72-quarter hours transferable.

Six/eight hours transferable English, three/four math, three/four science.

2.000 GPA on transfer credit.

Limit of two hours of physical education activity coursework.*

Excess hours removed from transfer total and GPA calculation.

*See physical education (PE)/education degree

at certifying institution exception.

2-4 Transfers Requirements

Qualifier Nonqualifier

Progress-Toward-Degree

Six-hour requirement each term.

18-/27-hour requirement each academic year.

First year only: 24-/36-hour requirement.

40% entering third year of collegiate enrollment.

60% entering fourth year.

80% entering fifth year.

90% entering second year of collegiate enrollment.

95% entering third year.

100% entering fourth year and later.

Credit hour requirements.

Term vs. academic year.

Percentage-of-degree requirements

GPA requirements

PTD Requirements

Case Study: Ron

In a perfect world…

Ron is a football SA at Coastal Tides College, a two-year college in South Carolina.

He is in his third full-time term (fall 2014).

The coach at your institution began to recruit Ron and he wants him to enroll beginning fall 2015.

Preliminary Transfer Evaluation Form

What does it tell you about Ron?

Qualifier.Transfer GPA of 3.000. No PE activity hours. Earned 45 hours with 12 hours in progress.Transcript says that he earned the core courses

and they are transferring as English, math and science.

Done. Move on to the next student.

Case Study: Ron

In reality:

Ron is a football SA at Coastal Tides College, a two-year college in South Carolina.

He is in his fourth full-time term (spring 2015).

The coach at your institution just began to recruit Ron and he wants him to enroll beginning fall 2015.

Next Steps

What is Ron’s initial-eligibility status?Qualifier.Nonqualifier.Didn’t register.

How do you handle Ron’s case if he didn’t register with NCAA Eligibility Center?

Transfer evaluation form. Do you have one?

Get official transcripts.

Preliminary Transfer Evaluation Form

What does it tell you about Ron?Nonqualifier.Transfer GPA of 2.830. How did you obtain

this number? Transcript, registrar?No PE activity hours. Is this correct?Earned 45 hours with 12 hours in progress.Transcript says that he earned the core

courses. Are they transferring as English, math and science?

Sharing of Information

Who needs to see what you have gathered in the initial stages?Registrar or certifying officer.

○ Are those core courses going to transfer in appropriately?

○ Are the hours he completed so far transferable degree credits?

○ How many of those hours will help Ron meet PTD?

Final Evaluation

Ron will:Earn his Associate of Arts degree (A.A.) at

the end of the 2015 spring term.Have the requisite 48 credit hours and

transfer GPA.

Ron needs:Three credit hours, each, of math and

science courses.○ Math=Statistics and Science=Geology

Options for Ron

He is three weeks in the 2015 spring term and Coastal Tides doesn’t allow adding after week two.

Summer school?Coastal Tides does not have summer

classes.

Is this it for Ron?

Part Time at a Four-Year School

You inform Ron of the news that he needs to earn three credit hours of math and science each.

Can he take them at your institution over the summer?Yes, as long as he doesn’t trigger transfer

and the credit earned at four-year institution legislation is satisfied.

NCAA Division I Bylaws 14.5.2, 14.5.4.5.2 and 14.5.4.5.6

Two Prong Analysis

Ron now meets all of the transfer requirements.

What else should you be tracking on?Did he earn six hours during his last full-time

term?He is going into his third academic year (5th

full-time semester). Has he earned at least 40% of the requirements for his degree?

Degree Credit

Earlier you asked the registrar or the certifying officer how many of his hours would help him meet PTD in a specific degree program.

It was determined that only 40 credit hours will go toward a degree in Criminal Justice.

Ron really wants to do Criminal Justice and no other degree program will satisfy percentage requirements.

More Summer Classes?

Ron needs eights hours to meet percentage requirements. How are you going to advise Ron? Can he take more summer classes?• After looking at his transcript you see that he took nine

hours of courses in summer 2014.

Isn’t there a summer hour limit for transfers?

Summer terms Hours

Summer 2014 9 hours

Summer 2015 14 hours (6 core courses and 8 major hours)

Total 23 hours

Summer Hour Limit

No more than 18/27 hours total.

No more than nine/13.5 hours in the summer prior to transfer.

Only applies to transfer legislation, not PTD.

Bylaw 14.5.4.2.3

Ron can take all of his summer courses.

Fall 2015

Ron passed all of his summer courses and was able to get to campus in time for fall camp.

Ron meets with his advisor to get placed in classes that are available. Classes are limited because Ron was not on the priority registration list.

Ron is ultimately enrolled in 13 upper level credit hours.

cont…

Fall 2015

Ron is having an outstanding fall term on the football field but not so much in the classroom.

Turns out managing football and academics is a bigger challenge for Ron than expected.

On a positive note, your institution is eligible for a January bowl!

Exams are over and Ron’s grades are beginning to post.

Post-Season Bowl Requirement

What does Ron need to participate in the bowl game?Six hours. Bylaw 14.4.3.4.2

What if all grades didn’t post prior to the bowl game? Can Ron still play? Coach needs him!Timing of certification. Bylaw 14.4.3.4.2.2

Final Grades

Final grades are in and Ron successfully completes nine hours. Great!

Is that all he needs? What else should you be tracking on?Earned six hours. Bylaw 14.4.3.1.Earned nine hours. Bylaw 14.4.3.1.6.

What about his GPA?Ron is subject to GPA requirements after

first academic term. Bylaw 14.4.3.3.

Additional Football Requirements Ron’s GPA after the 2015 fall term is 1.837.

What issues do you have now with Ron’s certification?Nine hours plus eligibility point. Bylaw 14.4.3.1.6

Can Ron recover?He must earn 27 hours prior to the start off the

2016 fall term or he must sit out the first four contests. Bylaws 14.4.3.1.6.1 and 14.4.3.1.6.2.

Ron must also stay on track with the 18 hour percentage-of-degree and GPA requirements.

Spring 2016 - Major Change

You now know that you must advise Ron to earn at least 27 hours prior to fall 2016.

During the 2016 spring term Ron changed his major from Criminal Justice to Sociology.

How should Ron be advised further?

Is he making the road to earning 27 hours steeper?

Change of Degree Program During Term

An SA who is permitted to change his or her designated degree program during term time in accordance with institutional policy may use hours earned during that term to be applicable toward the degree previously sought or toward the new desired degree for satisfactory progress purposes.

Official Interpretation

August 25, 1994

No Bachelor of Arts Degree in Football Ron sustained an injury to his knee during the

spring game in 2016. His injury will keep him sidelined for several months.

During the 2016 spring term, Ron earns 18 hours and he earns 9 hours over the summer.

Preparing for the Future

Ron gets his act together academically and he is thinking about life after football. He wants to participate in an internship and maybe even start taking classes to prepare him for law school.

He is ahead in his degree percentage and his GPA is solid. He now wants to explore.

How do you advise Ron?

Ron’s Academic HistoryTerm Institution Degree Applicable Hours Earned

Fall 2013 2-year 10

Spring 2014 2-year 6

Summer 2014 4-year (part-time) 3

Fall 2014 2-year 8

Spring 2015 2-year 13

Summer 2015 4-year (part-time) 8

Fall 2015 4-year 9

Spring 2016 4-year 18

Summer 2016 4-year 9

Fall 2016 4-year 0

Spring 2017 4-year

Fall 2017 4-year

Spring 2018 4-year

Internship

The internship is not required and Ron will not earn any hours.

How do you advise Ron for spring 2017?18-hour rule?6-hour rule?

Ron’s Academic HistoryTerm Institution Degree Applicable Hours Earned

Fall 2013 2-year 10

Spring 2014 2-year 6

Summer 2014 4-year (part-time) 3

Fall 2014 2-year 8

Spring 2015 2-year 13

Summer 2015 4-year (part-time) 8

Fall 2015 4-year 9

Spring 2016 4-year 18

Summer 2016 4-year 9

Fall 2016 4-year 0 (internship)

Spring 2017 4-year 18

Fall 2017 4-year

Spring 2018 4-year

Total 102 (needs 120 for degree)

Cooperative Education Programs

Required vs. highly recommended

Best practices on advisement

Prerequisites for Postbaccalaureate Programs

How is this being managed on campus?

Best practices on advisement.

Questions?