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Anatomy of a Business Memo
BTT10e
Mr. Adorante
What is a Memo?
• Short for memorandum
• A document internal to your company
• Used to transmit information within the company in a formalized manner
Parts of a Memo
Masthead
Header
Rule
Body
(1) Masthead
• Simply the word MEMO at the top of the document
• Font size 20+
• Sans-serif font
(2) Header
• TO: the person the memo is being sent to
• FROM: your name and/or title
• CC: If you carbon copy the memo to someone else
• Date: Date composed
• Re: “Regarding”; brief statement of subject; always last item on header
(2) Header continued
• All titles must be in bold
• Leave a blank line between each header title
• All titles and content should be aligned (tabbed to the same location)
(3) Rule
• A horizontal line extending across the page between the header & body
• Leave a blank line between the header and the rule
• In Corel WordPerfect, go Insert…Shape…Horizontal Line
(4) Body
• The text of the message
• Should be in full sentences & paragraphs
• Text is left-aligned
• A memo may or may not be signed
• Leave a blank line between the rule and the body