Anatomy of a Business Memo

Almost Everything you need to know…

Mr Garel…… presents:

What is a Memo?

Memo is Short for memorandumA document internal to your companyUsed to transmit information within the company in a formalized manner

Parts of a Memo

Masthead

Header

Body

(1) Masthead

Simply the word MEMO at the top of the documentFont size 20+Sans-serif font

(2) Header• TO: the person the memo is being sent to• FROM: your name and/or title• CC: If you carbon copy the memo to someone

else• Date: Date composed• Re: “Regarding”; brief statement of subject;

always last item on header

(2) Header continued

• All titles must be in bold• Leave a blank line between each header title• All titles and content should be aligned

(tabbed to the same location)

(3) Rule

• A horizontal line extending across the page between the header & body

• Leave a blank line between the header and the rule

• In Corel WordPerfect, go Insert…Shape…Horizontal Line

Rule

(4) Body

BODY

• The text of the message• Should be in full sentences & paragraphs• Text is left-aligned• A memo may or may not be signed• Leave a blank line between the rule and the

body

Memo WizardTo Create a memo• On the File menu, click New.• In the New Document task pane, under Templates, click On my computer.• Click the Memos tab.• Double-click Memo Wizard. • If you do not see this wizard in the Templates dialog box, you might need to install

it.• Follow the steps in the wizard.

Notes • For more templates and wizards, visit the Office.com Web site.• You can use the Memo Wizard in Word 2003 to create a memo for printing, e-mail

distribution, or faxing.