Analyzing Data Simply in Excel - ICE - Advancing Imaging ......Insurance Services Division has nearly 3,400,000 members. 40 academic, community, and specialty hospitals. Over $19B

1

Analyzing Data Simply in Excel

1

2

Welcome

Jim Fedele, AAS, CBET

Senior Program Director of Clinical Engineering Biotronics Susquehanna Health

Joe Haduch, MBA,MS

Senior Director Clinical Engineering Biotronics

3

UPMC has created a genuinely integrated health delivery system with renowned centers of excellence in transplantation, cancer, neurosurgery, psychiatry, rehabilitation, geriatrics, and women’s health. It is ranked among the top 20 in the nation on the U.S. News & World Report Honor Roll of America’s Best Hospitals. UPMC Insurance Services Division has nearly 3,400,000 members.

40 academic, community, and specialty hospitals. Over $19B in Total Revenue

4,800 Employed Physicians / 600+ Physician Offices. Over 85,000 employees

BioTronics has over 165 medical equipment service engineers and support staff

185,000 pieces of managed medical equipment SCM team manages over 3 billion dollars in annual spend Newly developed CMMS

4

Biotronics’ Service Lines

Medical Equipment Services

Surgical Instrument Services

Infection Prevention Services

Clinical Support Laser & Image Guided Surgery

Integrated Technology Solutions (ITS)

4

5

Why Pivot Tables

• Making Data Useful

• Consolidate Large Amounts of Data Quickly

• Analyze

• Reconfigure

• Create Strategies

• Identify Opportunities

• Identify Efficiencies

6

What Types of Data

• Manhours

• Service Costs

• Equipment Utilization

• Procedure Times

• Physician Referrals

• OEM Comparison Costs

• Site Comparison Costs/Hours

7

Objectives

• Defining the Terms

• Identifying the Parts of a Worksheet

• Knowing the Menu Bar

• Building a Data Table

• Inserting a Pivot Table

• Manipulating a Pivot Table

• Filtering a Pivot Table

• Graphing a Pivot Table

• Analyzing Data

8

Vocabulary

• Active Cell

• Active Worksheet

• Cell

• Column

• Row

• Sheet Tab

• Spreadsheet

• Workbook

• Worksheet

• CMMS

• Data Table

9

Introduction to Spreadsheets

• A spreadsheet is a grid of rows and columns in

which you enter text, numbers, and the results of

calculations.

• In Excel, a computerized spreadsheet is called a

worksheet. The file used to store worksheets is

called a workbook.

• The Excel program window has the same basic parts as all Office programs: the Title Bar, the Quick Access Toolbar, the Ribbon, Backstage View, and the Status Bar.

10

The Parts of a Workbook

• Each workbook contains three worksheets by

default. The worksheet displayed in the work area

is the active worksheet.

• Columns appear vertically and are identified by

letters. Rows appear horizontally and are

identified by numbers.

• A Cell is the intersection of a row and a column.

Each cell is identified by a unique number and

letter.

11

The Work Book

12

Creating a Data Table

• Direct Excel export out of your CMMS

• Direct CSV export

• Word Document

• PDF

13

Data Table

14


• When creating a data table, it is best to import data with the least amount of formatting. A report generated from your system to be visually pleasing may have unnecessary formatting for building your data table. This can make building a pivot table difficult.

15


16


• Occasionally data elements are combined in one cell. Use the Text To Columns function to break up multiple data elements in a cell.

17


18

Creating a Pivot Table

• A Pivot Table is an interactive table that enables you to group and summarize either a range of data or an Excel table into a concise, tabular format for easier reporting and analysis.

19


20


• Click in the Excel table or select the range of data for the pivot table

• In the Tables group on the Insert tab, click the Pivot Table button

• Click the Select a table or range option button and verify the reference in the Table/Range box

• Click the New Worksheet option button or click the Existing Worksheet option button and specify a cell

• Click the OK button

• Click the check boxes for the fields you want to add to the pivot table (or drag fields to the appropriate box in the layout section)

• If needed, drag fields to different boxes in the layout section

21

Creating a PivotTable

21


22

Creating a PivotTable

22


23

Creating a PivotTableCreating a Pivot Table

24

Grouping Pivot Table Items

• When a field contains numbers, dates, or times, you can combine items in the rows of a pivot table and combine them into groups automatically.

25

Creating a PivotTableCreating a Pivot Table

26

Adding a Report Filter to a Pivot Table

• A report filter allows you to filter the pivot table to display summarized data for one or more field items or all field items in the report filter area.

27

Filtering Pivot Table Fields

• Filtering a field lets you focus on a subset of items in that field.

• You can filter field items in the pivot table by clicking the field arrow button in the pivot table that represents the data you want to filter and then uncheck the check box for each item you want to hide.

28

Refreshing a Pivot Table

• You cannot change the data directly in the pivot table. Instead, you must edit the Excel Data table

• You can Copy and Paste “special” the pivot table “value only” to manipulate it in another worksheet.

29

Updating Your Table

• One of the advantages of utilizing a pivot table is the ability to add data to the data table and then refresh the pivot table. This saves time and keeps your analysis consistent.

• Simply paste the new data into the data table and select Refresh All in the Data tab.

• Data format must match existing table.

30

Updating Your Table

31

Creating a Pivot Chart

• A Pivot Chart is a graphical representation of the data in a pivot table.

• A pivot chart allows you to interactively add, remove, filter, and refresh data fields in the pivot chart similar to working with a pivot table.

• Click any cell in the pivot table, then, in the Tools group on the Pivot Table Tools options tab, click the Pivot Chart button.

32

Creating a Pivot Chart

33

Pivot Chart

34

Pivot Chart

35

Summary

• Defined Terms

• Identified the Parts of a Worksheet

• Reviewed Menu Bar

• Building a Data Table

• Inserting a Pivot Table

• Manipulating a Pivot Table

• Filtering a Pivot Table

• Graphing a Pivot Table

36

Analyzing Data

Examples

37

Vendor Service Spend

Sum of Total Cost (Line Item) Column Labels

Row Labels 2015 2016 2017 2018 Grand Total

Adjustment -$712.50 -$712.50

ChgHrs-Reg $190.00 $403.75 $593.75

ChgTrvlHrs-Reg $427.50 $427.50

CONTRACT $2,203,629.22 $2,117,614.80 $2,129,270.97 $2,625,114.55 $9,075,629.54

Miscellaneous $1,512.00 $2,358.05 $845.00 $4,715.05

OEM Shipping $500.00 $10,160.00 $0.00 $0.00 $10,660.00

OEM Travel $111.11 $2,290.00 $1,645.00 $4,046.11

Outside Service $279,169.12 $449,171.36 $370,837.08 $347,622.02 $1,446,799.58

Parts (Returned) -$7,218.50 -$3,145.50 -$22,909.25 -$923.00 -$34,196.25

Parts / Supplies $464,036.86 $438,496.71 $868,271.53 $473,861.63 $2,244,666.73

S & H $0.00 $9.15 $25.00 $34.15

Tube $15,417.90 $5,498.00 $47,730.30 $15,880.50 $84,526.70

Grand Total $2,955,645.71 $3,019,307.37 $3,398,047.83 $3,464,189.45 $12,837,190.36

-$500,000.00

$0.00

$500,000.00

$1,000,000.00

$1,500,000.00

$2,000,000.00

$2,500,000.00

$3,000,000.00

2015

2016

2017

2018

38

Order Type (All)

Equipment Type NUCLEAR CAMERA

Average of Total Cost (Line Item) Column Labels

Row Labels ADAC LABORATORIES DIGIRAD GE MEDICAL PHILIPS SIEMENS MEDICAL SYSTEMS INC SPECTRUM DYNAMICS Grand Total

2014 $917.36 $0.00 $1,404.51 $1,025.40 $671.33 $1,023.08

2015 $808.45 $938.71 $2,499.93 $1,159.29 $1,002.26 $384.11 $1,286.65

2016 $1,198.99 $887.36 $2,058.81 $1,114.18 $1,998.12 $1,800.00 $1,452.67

2017 $749.77 $37.80 $2,034.87 $1,400.07 $992.36 $2,100.00 $1,290.03

2018 $635.51 $2,573.74 $1,484.52 $1,220.82 $884.26 $200.00 $1,060.83

Grand Total 900.954486 1024.665714 2031.149784 1207.979412 1128.404731 605.232 1269.9673

$0.00

$500.00

$1,000.00

$1,500.00

$2,000.00

$2,500.00

$3,000.00

2014 2015 2016 2017 2018

ADAC LABORATORIES

DIGIRAD

GE MEDICAL

PHILIPS

SIEMENS MEDICAL SYSTEMS INC

SPECTRUM DYNAMICS Month

January

February

March

April

May

June

July

August

Year

2014

2015

2016

2017

2018

Equipment Status

In Service

Obsolete

Storage

On Patient

Equipment Type

CATH LAB

MRI

NUCLEAR CAMERA

SCANNER CT

UNIT SPEC PROC XRAY

COMPUTER NUCLEAR ...

Facility

Childrens Hospital ...

COMMUNITY MEDI...

MAGEE - WOMENS ...

Medicor Associates

UNIVERSITY OF PITT...

UPMC Altoona

UPMC Bedford Me...

UPMC East

Hour Type

Admin Project

Miscellaneous

PM/Safety

Repair

Upgrade/Update

Contract

De-Install

Install

Order Status

Ordered

Received

(blank)

Attached To PO

Pending For Approval

Sent To Purchase Agent

Order Type

ChgHrs-Reg

Miscellaneous

OEM Shipping

OEM Travel

Outside Service

Parts (Returned)

Parts / Supplies

S & H

AGE

0.00

0.01

0.02

0.04

0.05

0.05

0.06

0.06

OEM Service Cost Comparison (Nucs)

39

Row Labels Average of AGE

CATH LAB 13.37

MRI 13.53

SCANNER CT 10.60

UNIT SPEC PROC XRAY 13.45

NUCLEAR CAMERA 13.88

Grand Total 13.28

0.00

2.00

4.00

6.00

8.00

10.00

12.00

14.00

16.00

CATH LAB MRI SCANNER CT UNIT SPEC PROCXRAY

NUCLEAR CAMERA

Total

Total

Obsolescence

40

Hour Type PM/Safety

Average of Total Hours Column Labels

Row Labels CATH LAB MRI SCANNER CT UNIT SPEC PROC XRAY NUCLEAR CAMERA Grand Total

MAGEE - WOMENS HOSPITAL 3.23 3.36 4.04 1.78 2.96

UPMC Altoona 1.00 3.33 3.43 2.53 3.42 3.08

UPMC Bedford Memorial 5.41 4.25 1.26 4.19

UPMC East 2.91 0.50 2.23 4.42 2.06

UPMC Hamot 2.47 0.63 2.52 2.55 2.78 2.34

UPMC Mckeesport 3.84 0.60 2.82 1.41 2.52 2.46

UPMC Mercy Hospital 3.44 3.20 2.76 1.24 2.03 2.70

UPMC Presbyterian 2.66 3.53 3.56 3.22 2.77 3.28

UPMC Shadyside 3.32 3.19 3.01 3.19 4.47 3.26

Grand Total 2.91 3.34 3.18 2.91 2.85 3.11

0.00

1.00

2.00

3.00

4.00

5.00

6.00

MAGEE -WOMENSHOSPITAL

UPMC Altoona UPMC BedfordMemorial

UPMC East UPMC Hamot UPMCMckeesport

UPMC MercyHospital

UPMCPresbyterian

UPMC Shadyside

CATH LAB

MRI

SCANNER CT

UNIT SPEC PROC XRAY

NUCLEAR CAMERA

PM Time per Facility

41

GE iCenter

42

GE iCenter

43

GE iCenter

44

MRI Data

ModalityEquipment ID

Asset Description

Exam Number Exam Date

Exam Start Time

Exam End Time

Exam Time (min)

Exam Description Protocol ID

Protocol Name Series Description

Series Start Time Series End Time

Series Time (min:sec)

Total Series Time for Exam (min:sec) Contrast Used Patient ID Patient Age

Referring Physician Radiologist

Technologist Coil Type

MR412641MR1

SIGNA MR/I ECHOSPD W/ EXCITE 26324 7/1/2016 7:36:28 8:11:33 35

MR BRAIN WITH AND WITH -1 Unknown 3-pl T2* FGRE 7:36:28 7:37:14 0 : 46 33 : 51 N

jQRbDVxZSew 51 PETERSON BETH

UNKNOWN CT n/a

MR412641MR1


MR BRAIN WITH AND WITH -1 Unknown Calibration Scan 7:37:23 7:37:44 0 : 21 33 : 51 N


UNKNOWN CT n/a

MR412641MR1


MR BRAIN WITH AND WITH -1 Unknown Sag T1 FSE 7:37:53 7:39:42 1 : 49 33 : 51 N


UNKNOWN CT n/a

MR412641MR1


MR BRAIN WITH AND WITH -1 Unknown Ax DWI 1000 7:39:50 7:41:23 1 : 33 33 : 51 N


UNKNOWN CT n/a

MR412641MR1


MR BRAIN WITH AND WITH -1 Unknown Ax T2 FLAIR 7:41:48 7:45:22 3 : 34 33 : 51 N


UNKNOWN CT n/a

MR412641MR1


MR BRAIN WITH AND WITH -1 Unknown Ax T2* GRE 7:45:23 7:49:52 4 : 29 33 : 51 N


UNKNOWN CT n/a

MR412641MR1


MR BRAIN WITH AND WITH -1 Unknown AX T2 FSE 7:50:10 7:52:30 2 : 20 33 : 51 N


UNKNOWN CT n/a

MR412641MR1


MR BRAIN WITH AND WITH -1 Unknown AX T1 SE 7:52:31 7:55:56 3 : 25 33 : 51 N


UNKNOWN CT n/a

45

• Modality

• Equipment ID

• Asset Description

• Exam Number

• Exam Date

• Exam Start Time

• Exam End Time

• Exam Time (min)

• Exam Description Protocol ID

• Protocol Name

• Coil Type

• Series

• Description

• Series Start Time

• Series End Time

• Series Time (min:sec)

• Total Series Time for Exam (min:sec)

• Contrast Used

• Patient ID

• Patient Age

• Referring Physician

• Radiologist

• Technologist

46

Referring Physician

Row Labels Count of Exam Number

999999 PROVIDER 39

ABO STEVEN R 2

ABO STEVEN R MD 1

ABRAMS GORDON S 1

ABRAMS YAAQOV 3

ACKERMAN SADIE W 3

ADOKI IYALLA 1

AFFUM KEVIN 1

AGGARWAL PUJA 1

AGHA MOUNZER E 2

AHMED BESTOUN 1

AHRENDT GRETCHEN 34

AHRENDT GRETCHEN M MD 63

AHUJA RAHUL 1

ALDEWERELD LAUREN A 4

ALEXANDER AMY L 3

ALTPETER SHANNON 2

ALWAY SANDRA V 1

ANALO HELEN I 2

ANAND MONA 10

ANAND MONA D 5

ANDERSON KELLEY A 1

ANDREW BRANDON 5

ANDREW JAJA CAREY 4

ANISH ERIC J 1

ANTO DAVID P 1

APPLEMAN LEONARD 1

ARNOLD GEORGE L MD 8

ARORA ANJU 12

ASPINALL ALAN R 1

ATLASS JACQUELINE 9

AUSTIN EDWARD M 4

AWAIS OMAR 1

AZZUQA ABEER 1

BADWAY DAVID M 4

47

Patient Age

Row Labels Count of Exam Number

21 29

22 34

23 32

24 33

25 50

26 46

27 47

28 39

29 59

30 61

31 61

32 64

33 66

34 63

35 73

36 46

37 71

38 56

39 85

40 81

41 80

42 80

43 76

44 64

45 101

46 79

47 102

48 99

49 86

50 75

51 89

52 96

53 107

54 120

55 102

0

20

40

60

80

100

120

140

21 23 25 27 29 31 33 35 37 39 41 43 45 47 49 51 53 55 57 59 61 63 65 67 69 71 73 75 77 79 81 83 85 87 89 91 93 95 98

Total

Total

48

MRI Scan TimesRow Labels Average of Total Series Time for Exam (min:sec) Count of Exam Number

ABDOMEN 0:27:03 2

APPY 0:27:20 3

BIOPSY 0:15:37 237

BR 0:21:20 1

BRAIN 0:33:29 24

LEFT TIB/FIB 0:20:24 1

LEFT TIBIA 0:31:39 3

LEFT WRIST 0:14:24 2

MR ABDOMEN WITH AND WI 0:22:36 84

MR ABDOMEN WITH AND WI.785025488 0:21:15 1

MR ABDOMEN WITH AND WI7784754047 0:20:59 1

MR ABDOMEN WITH CONTRA 0:25:23 31

MR ABDOMEN WITHOUT CON 0:20:56 123

MR ADDITIONAL SEQUENCE 0:11:25 1

MR ANGIOGRAPHY BRAIN W 0:22:35 22

MR BRAIN 0:27:48 3

MR BRAIN WITHOUT CONT 0:15:40 1

MR BRAIN MRI,A 0:45:02 1

MR BRAIN WITH AND WITH 0:30:14 361

MR BRAIN WITH AND WITH.785285155 0:18:41 1

MR BRAIN WITH AND WITH1980996531 0:25:14 1



MR BRAIN WITH AND WITHI800100836 0:38:31 1

MR BRAIN WITH AND WITHs840224357 0:35:58 1

MR BRAIN WITH CONTRAST 0:29:20 52

MR BRAIN WITH CONTRAST9971021277 1:18:27 1

MR BRAIN WITH ONLY 0:10:41 1

MR BRAIN WITH/WITHOUT 0:43:36 2

MR BRAIN WITHOUT CONTR 0:31:29 351

MR BRAIN WITHOUT CONTR.784140437 0:36:16 1





49

MRI Scan TimesCount of Series Description Average of Series Time (min:sec)

BRAIN 262 6288:00:00

3D TOF 1 0:11:00

3-pl T2* FGRE 25 0:00:42

ax 2d tof neck 1 0:08:54

Ax 3D SWAN 10 0:06:00

AX 3D TOF 3 0:09:57

Ax DWI 1000 22 0:01:38

Ax DWI asset 2 0:02:06

AX T1 +C 14 0:05:07

AX T1 3D SPGR+C 14 0:04:50

AX T1 PRE 5 0:02:14

AX T1 SE 16 0:03:38

Ax T2 FLAIR 23 0:04:24

AX T2 FSE 18 0:02:57

ax t2 pre 3mm FS 1 0:05:47

Ax T2* GRE 17 0:02:33

Ax T2*mpgr 2 0:03:16

Calibration Scan 24 0:00:21

Cor 2D PC loc 1 0:00:39

COR CE-MRA +c3d bolus MRA 1 0:02:11

COR T1 +C 5 0:03:10

COR T1 FLAIR 4 0:06:09

Cor T1 FS +C 9 0:03:17

COR T2 FLAIR 6 0:06:30

sag 2D PC loc 2 0:01:09

Sag 2d PCA (10) 3 slices 1 0:03:33

Sag 2d PCA (30) 3 slices 1 0:03:13

Sag InHance 3D Velocity 1 0:07:17

SAG T1 5 0:03:38

SAG T1 +C 5 0:03:08

Sag T1 FSE 19 0:01:43

SAG T2 FLAIR 4 0:03:36

BRAIN AND IAC 15 360:00:00

3-pl T2* FGRE 1 0:00:44

ax 3 mm +C 1 0:08:17

ax 3d Fiesta HR 1 0:04:38

Ax DWI 1000 1 0:01:56

50

Questions??

Documents

Analyzing Data Simply in Excel - ICE - Advancing Imaging ......Insurance Services Division has nearly 3,400,000 members. 40 academic, community, and specialty hospitals. Over $19B