American Society for Engineering Education Austin 2009 Rounding
Up the Collection The Story of TRAIL Digital Content
Collection
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http://sites.google.com/a/gwla.org/trail/Home
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Barriers to Access Inconsistent dissemination Limited
bibliographic access Poor quality media Series level cataloging
Varied formats No online access/ no ILL
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Collaboration Greater Western Library Alliance
http://www.gwla.org/ Center for Research Libraries
http://www.crl.edu Photos from TRAIL Annual Taskforce Meeting
http://www.facebook.com/home.php#/event.php?eid=104481671280
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Original Task Force Members University of Arizona (Central
Processing Unit) University of Colorado University of Washington
University of Arkansas University of Utah Cornell University
University of Hawaii, Manoa Linda Hall Library Kansas State
University
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Aug06 Sep06 Oct06 Nov06 Dec06 Jan07 Feb07 Mar07 Pilot Selected
Materials to Vendor 200 Reports Digitized Metadata Records User
Interface Conversion & Budget Model Report 1Report 2Report 3
Graphics Interface Design Decide On Hosting Interface Development
Interface Testing Alpha System Rollout System Testing &
Modification Select Pilot Focus Designate Materials For Scanning
Digitization Standards Metadata Schema Determination Digitization
(OCLC?) & QC Metadata Assignment & QC Process Determination
Dspace/IR Development Scale-Up Strategy Cost Model Develop Agency
Inventory Develop Union List & Survey Survey of Agencies
Formalize Partnership Parameters Negotiate w/Partners Revise Scope
& Method of Project RNS-8/14/06-GC1.0 Admin Tasks Collect Tasks
IT Tasks
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Early Cost Model Summary Phase Digitization Goal (pgs) Total 3
Year Cost Development Minimum (50K)$308,500.00 1 Million$958,499.20
Building 1 Million$1,001,999.20 3 Million$2,614,000.00
SustainingNone$56,000.00
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Pilot Interface http://digicoll.manoa.hawaii.edu/techreports/
http://digicoll.manoa.hawaii.edu/techreports/
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Current Task Force Members University of Arizona (Central
Processing Unit) Cornell University University of Colorado
University of Hawaii at Manoa Colorado State University University
of Arkansas Baylor University Kansas State University University of
New Mexico University of Utah Rice University Oklahoma State
University University of Washington
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Images from Hathi Trust
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Mission to identify, digitize, archive and provide persistent
and unrestricted access to federal technical reports issued
(generally) prior to 1975.
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Workflow
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Defining a Collection Pre-1975 technical reports Dead agencies
preferred Limited copyright issues Clear security status Must
include some text Scale at least 18 boxes/month
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Identifying Other Projects
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Procuring Collections - Serendipity Bureau of Mines Bulletins 8
th place on priority list Collection offered due to library closing
80% complete Unique features
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Procuring Collections - Planning
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And then there was
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Collections (on pilot site) Bureau of Mines Bulletin (Size and
retrieval) Atomic Energy Commission -selected series -available
pieces National Bureau of Standards Monographs
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Series appearing in Hathi Trust USBM (US Bureau of Mines)
oReports of Investigations oInformation Circulars AEC (Atomic
Energy Commission) oArgon National Laboratory
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Soon to be released oOffice of Saline Waters oU. S. Fish and
Wildlife Special Scientific Report Wildlife I 49.15/3. oMDDC
(Manhattan Engineering District Declassified Code) Being completed
oUSBM series oAEC series Being gathered oNBS series Series
status
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Next in line? More AEC NUREG (Nuclear Regulatory Commission)
DMIC (Defense Metals Information Center) Coast and Geodetic Survey
US Earthquakes US Fish and Wildlife REA (Rural
Electrification)
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Get Involved Very human process Information/labor intensive
NEED Materials
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Next steps! http://technicalreports.org/
http://trailproject.blogspot.com/
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Authors Patricia E. Kirkwood oCollection Group Leader
oEngineering and Mathematics Librarian, University of Arkansas
[email protected]@uark.edu Michael Culbertson oEngineering
Librarian, Colorado State University Esther Crawford oDepartment
Head, Kelley Ctr. for Government Information and Microforms, Rice
University
