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August 5, 2021

Dear Entering OHSU Medical Students,

I am writing to you one last time as “Entering Medical Students” – when you arrive in person on Monday, August 9, you will officially be first-year medical students at OHSU! We are excited for your arrival and look forward to all of the activities at the Transition to Medical School course. Below, I have provided several final updates for you:

1. The Sakai site for the Transition to Medical School (TTMS) course is now published and is called “TRAN 702 PDX Su21”. There you will find the course syllabus, the schedule for the week, your group assignment, and additional resources. You should have full access to the Sakai site by now, so please let our office know if you are experiencing difficulty logging in. For your convenience, I’ve also attached with this letter the DRAFT schedule for TTMS as it stands today. If you have any questions about the TTMS schedule, contact Tomo Ito, EdD at itot@ohsu.edu.

2. Masks are now required in all OHSU buildings. Please help us keep the OHSU community as safe as possible by ensuring you are always wearing a mask while inside any campus building. Every day you come to the OHSU campus, you must also complete a COVID Access Pass. You’ll hear more about this during TTMS as well.

3. On Monday, August 9, you must bring a government-issued ID such as state ID or passport. You will need it to pick up your OHSU ID badges. Check-in starts at 7:30am on the 3rd floor, RLSB 3A001 and 3A002 learning studios. The TTMS course will start promptly at 8:00am.

4. Please also bring your laptop to the Transition to Medical School course as you will be using it to access course materials and for actively participating in activities during the course. You will also need to connect to “eduroam” in your list of available wireless networks when you are at OHSU. When prompted, enter your OHSU full email address and your network password. As a reminder, students should NOT connect to OHSU Secure or OHSU Guest wireless networks. You’ll hear more about this during TTMS. See attached flyer from our ITG personnel to help you get ready.

5. On Tuesday, August 10th, you will have a full day on campus. Bring your lunch. During the lunch time, you will be assigned to a small group led by a 2nd year MD student class officer. This lunch time session will be an informal small group where you most likely be outside weather permitting.

6. On Wednesday, August 11th, there is an opportunity to take campus tour led by upper-class students. On Monday, you will receive information about singing up for the tour.

7. On Wednesday and Thursday afternoon, depending on your assigned group, you will have different activities (some of you will have free time). All Wednesday AFTERNOON activities will be virtual.

OHSU School of Medicine Office of the Dean

tel 503 494-8220

Undergraduate Medical Education

tel 503 494-8228

fax 503 494-3400

Mail code: CL5MD

2730 S. Moody Ave.

Portland, OR 97201

www.ohsu.edu/som

Associate Dean, Undergraduate Medical Education Tracy Bumsted, MD, MPH, FAAP Assistant Deans, Student Affairs Rebecca Cantone, MD Benjamin Schneider, MD Assistant Dean, UME Curriculum Tomo Ito, Ed.D, MSEd. Assistant Dean, Admissions Robert Cloutier, MD, MCR Director, Undergraduate Medical Education Debbie Melton Director, UME Assessments Alexandra Shuford, PhD, MS Admissions Kathryn Guertin-Davis, MS, Admin Manager Teaching Services Emily Larson, Admin Manager OASIS Erika Chomina, MAEd, Program Manager

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8. You are strongly encouraged to access and complete the optional pre-matriculation self-assessment and learning block materials in Sakai to help you self-assess and set you up for success for the Fundamentals block. Information about this block was included in my June letter to you, which is posted on the welcome page as well as the Sakai site. Once the TTMS course starts on Monday, August 9, the pre-matriculation block site will be closed.

9. Please remember to complete the OHSU pre-matriculation survey that was sent to you last month. We are hoping to have 100% response rate for this before you start medical school.

10. Additionally, please make sure you have completed all of the pre-matriculation requirements outlined on the welcome page. Your drug screening due date is August 7th. If you need to go to a collection site on August 7th, email Tomo Ito, EdD at itot@ohsu.edu so that she can provide you with another collection site in NE Portland. If you have not heard from Dr. Ito by now regarding your drug screening, it means she already has your drug screening results (negative results).

11. Final Reminder: Med25 Partner/Family Welcome Event: Behind every medical student is a robust support system of loved ones. On Sunday, August 8th from 3:00pm - 5:00pm, we wanted to celebrate these people by hosting a Med25 Partner/Family Welcome event! This is being hosted at the beautiful and iconic Laurelhurst Park in Southeast Portland. You, your partners and your family are invited! This is an event to hopefully meet new friends and make new connections across classes. It is our goal to build community and provide a welcoming space for Med25 incoming students and their loved ones. Aside from getting to know one another, this will also be a great time to share tips and advice on how to balance having a relationship and/or family while in medical school. We want to get an idea of attendance, so please RSVP with a couple optional questions. We’ll have some door gifts and lawn games as well, but we encourage you to bring your own too!! Due to COVID-19 precautions, we are unable to provide food and will try to make water available. This event is hosted by the Student Wellness and Professionalism Representatives (SWAP), OASIS Life and Wellness, UME Student Affairs, and the School of Medicine Alliance

If the UME Office can be of further assistance to you, please do not hesitate to ask. The welcome page provides a list of contact information so you can direct specific questions accordingly. On behalf of the entire Undergraduate Medical Education team, we look forward to meeting you next week! Remember, check-in begins at 7:30 am in the RLSB learning studios (RLSB 3A001 and 3A002) and the course will begin promptly at 8:00 am. See you soon!

Sincerely,

Tracy Bumsted, MD, MPH, FAAP Associate Dean, Undergraduate Medical Education Professor, Department of Pediatrics

AY2122 Transition to Medical School-DRAFT as of 8.5.21

Monday, 8/9/21 - Location: RLSB 3A001/3A002 Bring your government-issued ID (state ID or passport) and your laptop computer 7:30-8:00 Check-in

8:00-8:15 Welcome to UME from Dean Anderson (Sharon Anderson, MD)

8:15-9:00 Beginnings (Tracy Bumsted, MD, MPH) 9:00-9:15 Break

9:15-11:00 Getting to know your class & balancing demands (Benjamin Schneider, MD and Rebecca Cantone, MD) 11:00-11:10 Break

11:10-11:30 Communications (Erin Hoover-Barnett and Mariana Phipps)

11:30-12:30 Getting to know faculty leaders (Cliff Coleman, MD, David Farrell, PhD, Paul Gorman, MD, Peter Mayinger, PhD, Belinda McCully, PhD, Peter Sullivan, MD)

12:30-2:00 OHSU ID badge pick-up in RLSB Atrium (1st floor) – must bring your government issued ID or passport

12:30-5:00 Complete all virtual university-wide orientation: Go to NSO Virtual Orientation 2021 in COMPASS.

Tuesday, 8/10/21 - Location: RLSB 3A001/3A002 Bring your laptop computer and lunch

8:00-9:15 4 years at a glance (Tracy Bumsted, MD, MPH)

9:15-9:30 Introduction to Diversity Navigators (Donn Spight, MD and Anthony Cheng, MD) 9:30-9:45 Break

9:45-10:45 OASIS Academic Advising (OASIS Academic Advisors: Amy Chen, MD, Travis Philipp, MD, James Anstey, MD, Kyle Johnson, MD, and Associate Dean, UME, Tracy Bumsted, MD, MPH)

10:45-11:00 Break

11:00-11:45 OASIS Academic Advising and Tutoring (OASIS Academic Advisors: OASIS Academic Advisors: Amy Chen, MD, Travis Philipp, MD, James Anstey, MD, Kyle Johnson, MD, and Associate Dean, UME, Tracy Bumsted, MD, MPH and Peer Tutors)

11:50-12:50 Meet with your MS2 class officer (Hannah Moon, Michael Parappilly, Mallory deCampos, Sean Bowden, Afsoon Ghafari, B Castra Nemici, Lera O’Sullivan, Sam Clarin, Rishi Seshadri, Ben Schepergerdes, Andreea Gosman, Mackenzie Whitcomb, Emma Silverman, Kathleen Denny, Megha Arora, Jonathan Sisley, Florian Guillot, Mani Woodward, Nelly Nouboussi, Rohi

Gheewala, Dominic Tapia, Loren Myers (with Dominic), José Manuel Carrillo-Castro) 12:50-1:15 Break

1:15-2:30 Introduction to SAKAI learning management system and (Teaching Service - TSO) Introduction to REDEI, Assessments and Proctoring, NBME practice exam (UME Assessments)

2:30-2:45 Break

2:45-3:45 OASIS Career Advising (OASIS Career Advisors: Rebecca Harrison, MD, Nick Hamilton, MD, Lauren Sigman, MD and Assistant Dean Student Affairs, Benjamin Schneider, MD)

3:45-4:00 Break

4:00-5:00 OASIS Life & Wellness (OASIS L&W Advisors: Antwon Chavis, MD, Omar Nazir, MD, Anthony Cheng, MD, and Assistant Dean, Student Affairs, Rebecca Cantone, MD)

Wednesday, 8/11/2021 - Location: In AM, RLSB 3A001/3A002. In PM, Virtual Bring your laptop computer 8:00-9:30 Professionalism (Tracy Bumsted, MD) 9:30-9:45 Break

9:45-10:45 OASIS Life & Wellness (OASIS L&W Advisors: Antwon Chavis, MD, Omar Nazir, MD, Daisy Lembke, MD, and Assistant Dean, Student Affairs, Rebecca Cantone, MD)

10:45-11:00 Break

11:00-noon Optional campus tour led by upper class students (Kyle Haggerty, Deepraj Pawar, Tetiana Korzun, Nakai Corral, Kathleen Pommert, Ashley Victor, Kevin Harriman, Brian Chastain)

Noon-1:00 Break

1:00-5:00 Group A1, A2, A3 (total 39 students. Each group has 13 students) Virtual EPIC training

1:00-5:00 Group A4 (total 32 students) Free time

1:00-3:45 Group B1, B2, B3, B4 (total 72 students) Virtual NBME Health Systems Exam

Thursday, 8/12/2021 - Location: In AM, RLSB 3A001/3A002. In PM, Virtual Bring your laptop computer 8:00-8:30 Welcome to UME from Senior Associate Dean; Honor Code (George Mejicano, MD)

8:30-9:00 Infection prevention and control (John Townes, MD) 9:00-9:15 Break

9:15-9:45 COMPADRE (Megan Furnari, MD, George Mejicano, MD)

9:45-10:15 Oregon Medical Association Welcome (Mark Fischl, MD, Bryan Boehringer, and Olivia Fuson)

10:15-10:30 Structural Competency Curriculum (Justin Lee, MD, Cirila Estela Vasquez Guzman, PhD) 10:30-10:45 Break

10:45-11:15 Introduction to Scholarly Project (Peter Mayinger, PhD)

11:15-11:45 UME requirements: media release form, BLS, EPIC, VA access, immunization, life insurance beneficiary, COMPASS annual training, course registration, electives (Tomo Ito, EdD)

11:45-1:00 Break

11:45-1:00 Group A1, A2, A3, A4 (total 71 students) Virtual NBME Health Systems Exam

11:45-1:00 Group B1, B2, B3 (total 39 students. Each group has 13 students) Virtual EPIC training

11:45-1:00 Group B4 (total 33 students) Free time

Friday, 8/13/2021 Day off. If you have not completed the virtual University-wide orientation COMPASS module, use this time to complete it.

Need internet?

Try eduroam!

Eduroam is a shared global wireless service for research and education. You can connect to the eduroam wireless network with your OHSU email address and password while at an OHSU location and at more than 450 colleges, universities and research facilities in the Unites States.

Keep protected information safe!

Also known as restricted information, protected information is OHSU data that may not be shared with the public. This information may be subject to federal, state or contractual regulation, and include health information protected by HIPPA, student information protected by FERPA, research data, confidential business documents and much more. It presents a high level of risk and possible legal issues if exposed.

Protected information must be encrypted at rest or in transit. When in doubt, err on the side of caution and use secure networks such as OHSU-Secdure and eduroam when working with protected information. Do not use an unsecured network, such as OHSU-Guest.

Connecting at OHSU is simple1. Turn on your device’s Wi-Fi (disable airplane mode

on smartphones and tablets.)

2. Remove all existing OHSU wireless networks (OHSU Secure, eduroam, etc.)

3. Connect to the eduroam wireless network.

4. At the login prompt, enter your complete OHSU email address and OHSU network password. Connect to the eduroam network.

5. If you see a trust certificate promt, accept it.

6. After your device connects to the eduroam network, you will have internet access.

For device-specific instructions, visit the Technology, Security and Privacy page of Student Central at o2.ohsu.edu/studenttech. Still need assistance? Call the ITG Service Desk at 503-494-2222.