ALVIN INDEPENDENT SCHOOL DISTRICT BOARD …...ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES REGULAR BOARD MEETING April 14, 2015 Official Agenda 7:00 PM 1. Call Meeting to Order

ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES

REGULAR BOARD MEETING

April 14, 2015

Official Agenda

7:00 PM

1. Call Meeting to Order and Establish Quorum

2. Invocation

3. Pledge of Allegiance

4. Introduction of Greeters 3

5. Commendations 4

6. Open Forum - Information Only

7. Consent Agenda - Action Items

A. Request to Consider Approval of Board Minutes 8

B. Request to Consider Approval of Properties in Trust 15

C. Request to Consider Approval of Benefits Enrollment System RFP 17

D. Request to Consider Approval of Telephone Consultant Agreement 20

E. Request to Consider Approval of Law Enforcement Catalog Request for Proposal 24

F. Request to Consider Approval of Textbook Adoption 31

G. Request to Consider Approval of Out-of-State Student Travel 37

8. Request to Consider Adoption of the Alvin ISD Belief Statements - Operations Action Item 60

9. Request to Consider Approval of Certification of Unopposed Candidates and Adopt the

Order of Cancellation of the May 9,2015 Board of Trustee Election - Business Action Item

62

10. Request to Consider Approval of Contract Award for Replacing the Hail Damaged Roof at

Alvin Elementary - Business Action Item

66

11. Request to Consider Approval of Budget Amendment, Award of Contract and Authorization

to Purchase Construction Services and FF&E for CTE Renovations at the Luke Kennedy

Building at AHS- Business Action Item

70

12. Request to Consider Approval of Classroom Teaching Units for 2015-2016 School Year -

Personnel Action Item

75

13. Request to Consider Employments - Personnel Action Item 77

14. Request to Consider Approval to Extend Term, Renew Term, Renew Probationary and

Terminate at End of Probationary Contracts - Personnel Action Item

78

15. Request to Consider Administrative Appointments - Personnel Action Item

A. Assistant Principals, Manvel Junior High (2) 79

B. Associate Principal, Manvel High School 80

16. Superintendent's Report

A. Alvin Elementary Visits Stanton's

B. Upcoming Events

C. Community Input Meetings

D. Alvin Family Connection

E. Autism Awareness Month

F. Student Achievements

G. Relay for Life

17. Future Agenda Items

18. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a

closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or

session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be

held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the

meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following

sections and purposes:

Texas Government Code Section:

551.071 Private consultation with the board’s attorney.

551.072 Discussing purchase, exchange, lease, or value of real property.

551.073 Discussing negotiated contracts for prospective gifts or donations.

551.074 Discussing personnel or to hear complaints against personnel.

551.075 To confer with employees of the school district to receive information or to ask

questions.

551.076 Considering the deployment, specific occasions for, or implementation of, security

personnel or devices.

551.082 Considering the discipline of a public school child, or complaint or charge against

personnel.

551.083 Considering the standards, guidelines, terms, or conditions the board will follow, or will

instruct its representatives to follow, in consultation with representatives of employee

groups.

551.084 Excluding witnesses from a hearing.

Should any final action, final decision, or final vote be required in the opinion of the School Board with

regard to any matter considered in such closed or executive meeting or session, then the final action, final decision,

or final vote shall be either:

(a) In the open meeting covered by the Notice upon the reconvening of the public meeting; or

(b) at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall

determine.

Alvin Independent School District April 14, 2015

To AISD Board of Trustees

Agendum

Greeters

Category Greeters

Resource Personnel Dr. Buck Gilcrease, Superintendent

Daniel Combs, Communications

Attachments None

Rationale Tonight we have Peggy Bassett’s Teen Leadership class from Assets Academy serving as our greeters.

Over the past year, students in Mrs. Bassett’s class had the opportunity to represent Assets and Alvin ISD by speaking with

different groups of teacher across the state, as they prepare to become Teen Leadership teachers. In October, the students also spoke with a group of superintendents and principals about the

importance of capturing kid’s hearts.

Throughout the year, these student’s work to build positive relationships in the district as they learn and develop leadership skills. Most recently, the students wrote letters to teachers and

educators, expressing appreciation to those that have made a difference in their lives.

Budget Implications

None

Recommendation or Proposed Motion

None

3



Agendum

Student & Faculty Commendation

Category Recognition



Attachments None

Rationale

McDonald’s All-American

Jordan Hosey – Semi-Finalist for Naismith Award Jordan Hosey, senior girls’ basketball player, from Manvel High School has been selected to the McDonald’s All-American

Team. The top 24 players in the nation were selected to compete in the All-American Game on April 1st in Chicago. Jordan was also named as a semi-finalist for the Naismith

Award, which recognizes the top 8 basketball players in the nation. Jordan has done amazing things at Manvel and she will

continue to do amazing things at the University of Texas! Please join me in congratulating Jordan Hosey for this prestigious recognition.

Bryan Harris Girls’ basketball coach, Bryan Harris, from Manvel High School,

has done an exceptional job building an outstanding basketball program. Following last year’s, State Championship season and

a good run in the playoffs this year, Coach Harris was named as the Texas UIL Women’s Basketball Coach of the Year. Congratulations to Coach Harris and the Manvel High School

Girls’ Basketball team for their continued accomplishments.

Livestock Show and Rodeo Horticulture Youth Photography competition This evening we would like to recognize Alvin High School

Senior, Allison Haltom, for winning 4th place in the 2015 Houston Livestock Show and Rodeo Horticulture Youth Photography competition. This is an extremely competitive

competition and we would like to congratulate Allison who is under the direction of teacher, Claire Chauvin.

State Powerlifting Alvin ISD was well represented at the Girl’s State Powerlifting

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Championship which occurred on March 21 in Corpus Christi,

Texas. 2 students from both Alvin and Manvel High School competed in this state-wide competition.

From Manvel High School we have: Yessi Altamirano – 6th place in her weight division

Jessica Echegoyen - 11th place in her weight division

These young ladies are under the direction of Coach Gerald Burns.

From Alvin High School we have: Danielle Vasquez - 8th place in her weight class

CeCe Sambrano - 1st place, in the State of Texas, for her respective weight class.

The team from Alvin High School also received the recognition of finishing 8th overall in the state.

The students are under the direction of Coach Joel De La Paz and Coach Joe Casas.

Congratulations to these young ladies. Competing in the state championship is an incredible honor and illustrates your

continued hard work and dedication.

Karla James, Design Coach for EC Mason Elementary, received

the Prestigous Abydos International Jan DeBlance Memorial Award for Instructional Excellence at this year’s Abydos International Writing Conference. The award honors Karla for

her Instructional Leadership, not only in our school, but the district and surrounding districts as well through her

instructional abilities related to teaching writing and Abydos. SeaPerch

On March 7, almost 300 Alvin ISD elementary, Jr. High and high school students from 70 different teams came together in the Pearland Natatorium for the Regional SeaPearch

Competition. SeaPerch is the innovative K-12 underwater robotics program, sponsored by the Office of Naval Research

(ONR) and managed by the Association of Unmanned Vehicle Systems International Foundation (AUVSIF). We would like to thank all of the parent volunteers, and teachers, as well as

Alvin Jr. High Teacher, Randy Teal, who serves as the district coordinator. Without their tireless efforts, our students would

not be afforded these incredible opportunities.

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We would like to specifically recognize the Sea Sharks from Passmore, AquaBots from Alvin Junior High, Elite Wave Riders from Nolan Ryan Junior High, and the Manvel Mavericks from

Manvel High School as they will be the student’s representing Alvin ISD at the National Seaperch competition this 29th & 30th of May at the University of Massachusetts, in Dartmouth,

Massachusetts.

Nolan Ryan Jr High-Elite Wave Riders Tyler Beckman Reagan Forrest

Joshua Amistoso Aaric Johnson

Liam Ramsey Nikita Singh Juston Acklin

Bianca Acosta Coach-Dana Halderman

Alvin Jr High-Aquabots Jordan Espey

Robert Wennerstrom Chris Denson Aaron Cruzen

Coaches-Derek Carter, Randy Teal, & Johnny Wennerstrom

Passmore Elementary- SeaSharks Anna Wilson Madeleine Geiman

Carmen Mendez Coaches- Tom Wilson, Linda Palacio

Manvel High School- Manvel Mavericks Nicolas Altamirano

Jacob Barton Jose Alonso Cerena Ermitanio

Cassandra Little Conner Stewart Ein Cagle

Joshua Pineda David Silva

Coach- Larry Garrett

6

Government Finance Officers Association Certificate of

Achievement for Excellence We are proud to announce that Alvin ISD has again received the Government Finance Officers Association Certificate of

Achievement for Excellence in Financial Reporting. This award is based on the districts comprehensive annual financial report which exemplifies a commitment to transparency. On behalf of

the Alvin ISD finance department, we would like to welcome Cheryl Ryan, Director of Finance to receive the commendation.

District Goal(s) None

Budget Implications

None


That a commendation be presented to the students listed above.

7

On March 10, 2015 at 7:00 p.m.

the Alvin Independent School

District Board of Trustees met for a

Regular Meeting at Rodeo Palms Jr.

High, AISD, Alvin, Texas, with the

following members present:

Cheryl Harris, Nicole Tonini, Regan Metoyer, Tiffany Wennerstrom, Mike Lansford, Vivian Scheibel and Earl Humbird.

Superintendent Gilcrease and other

administrative staff were also

present.

ITEM #1- CALL TO ORDER

President Harris called the meeting

to order stating that a quorum of

Board members were present, notice

was duly posted, and the meeting

was called to order in accordance

with the Texas Open Meetings Act,

Texas Government Code Section

551.001. Trustee Metoyer gave the

Invocation and led the Pledge of

Allegiance.

ITEM #2 INVOCATION & PLEDGE

Trustee Wennerstrom gave the

invocation and led the Pledge of

Allegiance.

ITEM #3 – INTRODUCTION OF GREETERS

The greeters for the evening were

National Art Honor Society students

from both Alvin High School and

Manvel High School

ITEM #4 – STUDENT & FACULTY COMMENDATIONS

Dr. Martin Luther King Essay

Contest – Prentice James – Alvin Jr.

High 8th Grader

Dana K. Barber Writing Award

Destiny Markwick – EC Mason

Myleen Villarreal – EC Mason

Houston Livestock Show & Rodeo School Artwork

Trinity Velasquez - Mark Twain

Paris Mosley - York

Faishel Saya-Ang - NRJH

Gabriel Cortez - JRJH

Kriston Manalo - MHS

Cierra Farias - AHS

Ana Chemplayil - MHS

Jeanna Escobar - MHS

Natalie Hernandez - AHS

Jackie Armenta - MHS

Visual Arts Scholastic Event

Caitlin Hood – AHS

Kyle Smith – AHS

Natalie Contreras – MHS

National CTE Student Innovator

Chelsea Sanchez - AHS

Teens for Jeans Campaign

Megan Urdiales – AHS

Ana Estrada – AHS

Julia Mercado - AHS

ITEM #5 – REQUEST TO CONSIDER APPROVAL OF DIPLOMA BEING GRANTED TO HONORABLY DISCHARGED UNITED STATES VETERAN, MR. JIM TURPIN

“Operations Recognition” authorizes

school boards to grant a high school

diploma to honorably discharged

veterans who served in the United

States military during World War *II,

the Korean Conflict or Vietnam War.

Mr. Jim Turpin attended Alvin High

School as a junior in 1960. Prior to

his senior year, Mr. Turpin joined

the United States Navy where he

served the nation during the

Vietnam War.

Trustee Lansford made a motion to

approve Mr. Turpin to be classified

as an Alvin High School graduate as

authorized by “Operation

Recognition”. Trustee Metoyer

seconded the motion. Motion

carried unanimously (7-0).

A ceremony was then held to

present Mr. Turpin with his high

school diploma.

RReegguullaarr BBooaarrdd MMeeeettiinngg MMaarrcchh 1100,, 22001155

8

Page 2 Regular Board Meeting March 10, 2015

ITEM #6 – PRESENTATION

Enrollment Forecast

Bob Templeton presented the

demographic update for the

enrollment forecast for the Spring of

2015.

Twice annually Templeton

Demographics conducts a study

that evaluates current economic

conditions in the Houston and

surrounding areas that have a direct

impact on the future growth in Alvin

ISD.

Mr. Templeton reviewed the

following:

Current Economic Conditions

Houston New Home Rank Report

New Housing Activity

Annual Closing Distribution

Vacant Developed Lots

Future Lots

Overall Housing Data

Active Subdivisions

Future Subdivisions

Multi-Family /Apt. & Single Family

Developments

Out of District Student Analysis

Build Out

Ten Year Forecast

Appraised Values

In summary Mr. Templeton noted

the following:

The State’s unemployment rate has been at

or below the national rate for 7 consecutive

years

Housing market showing strong growth in

new construction and increasing values

2014 starts are the highest they have been in

6 years

Duke, Jeter & Mason Elementary zones

account for 61% of new home starts for the

district

The opening of Manvel Jr. High and Shadow

Creek High School will provide relief to

secondary campuses

Spring 2015 enrollment growth of 5.7% with

an increase of 1,138 students. Spring 2015

enrollment = 20,999

Five year enrollment growth of 5,087 with

Spring 2020 enrollment = 26,086

Ten-Year enrollment growth of 10,914 with

Spring 2025 enrollment = 31,913

ITEM #7 – OPEN FORUM – INFORMATION ONLY

No Open Forum requests were

submitted.

ITEM #8 – CONSENT AGENDA ITEMS A-E

Trustee Tonini made a motion to

approve Consent Agenda Items A-E.

Trustee Wennerstrom seconded the

motion. Motion carried unanimously

(7-0). ITEM A – REQUEST TO CONSIDER APPROVAL OF BOARD MINUTES

The following Board Minutes were

submitted for approval:

February 10, 2015

March 2, 2015

March 3, 2015

March 4, 2015

ITEM B – REQUEST TO CONSIDER PROPERTIES IN TRUST

The Offer and Recommendation

Report listing this month’s offer for

properties in trust was presented to

the Board of Trustees.

Offer was as follows:

Offer Number: 6810-0073-000

Bidder: Frances Williamson

Legal Description: Oak Bend Estates

Lot Q

Ash Drive

0.160 Acres

Current Appraised Value: $3,140

Total Taxes Due: $1,340

Offer: $1,517

Administration recommended

accepting offer 6810-0073-000.

ITEM C – REQUEST TO CONSIDER CATALOG REQUEST FOR PROPOSAL

The proposal was extended based on

prior year’s usage, staff requests

and vendor requests. Over 138

vendors were extended packets by

mail, fax and email with 142

qualified responses. The award was

requested as a non-exclusive award

contract for Athletics/Core,

Instructional/CTE/Fine

Arts/Library/Special Education

Instructional catalog proposals.

9


ITEM D – REQUEST TO CONSIDER EXTENSION OF BANK DEPOSITORY CONTRACT

Director of Finance requested to

extend the Bank Depository contract

with Wells Fargo for 2015 – 2017

depository services. ITEM E – REQUEST TO CONSIDER APPROVAL OF TASB POLICY UPDATE 101

The Board of Trustees approved the

first reading of TASB Policy Update

101 during at the February 10,

2015 Board Meeting.

Approval was asked for the final

approval.

ITEM 9 – REQUEST TO CONSIDER APPROVAL OF REQUEST FOR QUALIFICATION FOR FINANCIAL ADVISOR

The proposal was extended to three

(3) vendors with three (3) responses

for the Financial Advisor RFP. It

was the recommendation to award

the RFP to Frost Bank. Ryan

O’Hara with Frost Bank will be the

District’s primary lead contact for

our contract.

Trustee Metoyer made a motion to

approve the Request for

Qualification for Financial Advisory

to Frost Bank as presented. Trustee

Tonini seconded the motion. A brief

discussion ensued regarding the

fees. Motion carried unanimously

(7-0).

ITEM 10 – REQUEST TO CONSIDER APPROVAL OF CONTRACT AWARD FOR REPLACING HAIL DAMAGED ROOFS AT HARBY JUNIOR HIGH, ASSETS AND LONGFELLOW ON CLEMENS

Harby Junior High, ASSETS and

Longfellow received prior year hail

damage to roofs. To maintain the

assets and secure a quality

educational environment, AISD’s

best interest and value would be

served by proceeding with replacing

these roofs as soon as possible.

Trustee Humbird made a motion to

approve the recommended roofing

proposal and authorize the

maintenance department to execute

the contract to replace the damaged

roofs at Harby Junior High, ASSETS

and Longfellow. Trustee Scheibel

seconded the motion. A brief

discussion ensued regarding the

damage from the leaks. Motion


ITEM #11 – REQUEST TO CONSIDER APPROVAL OF PUBLIC UTILITY EASEMENT TO CENTERPOINT ENERGY FOR BILL HASSE ELEMENTARY

When introducing the motion Dr.

Gilcrease clarified that the easement

would be to Texas New Mexico not

Centerpoint Energy.

Trustee Tonini made a motion to

approve the dedication of an

easement and authorize AISD

administration to execute the final

easement agreement once the area

survey is finalized and the legal

description is drafted. Trustee

Wennerstrom seconded the motion.

Trustee Lansford asked to amend

the motion for clarification purposes

noting that the easement was to

Texas New Mexico Energy. Trustee

Scheibel seconded the amended the

motion. Motion carried

unanimously (7-0).

ITEM #12 – REQUEST TO CONSIDER APPROVAL FOR THE DEDICATION OF A WATER EASEMENT TO THE CITY OF ALVIN AT HASSE ELEMENTARY

The City of Alvin has requested an

easement from AISD on which to

locate the domestic water/fire line

and the water meter that will serve

Hasse Elementary.


approve the dedication of an

easement and authorize AISD

Administration to execute the final

easement agreement once the area

survey is finalized and the legal

description drafted. Trustee Metoyer

10


seconded the motion. Motion


ITEM #13 – REQUEST TO CONSIDER APPROVAL OF CONTRACT WITH JMB2 ARCHITECT FOR SERVING LINE AT ALVIN HIGH SCHOOL

Building Programs recommended a

contract award to JMB2

Architecture for Architectural and

Engineering Services (A/E Services)

for design of Alvin High School

serving line renovations project.

The Board approved JMB2 in June

2014 as a Professional Service

Agreement vendor for Architectural

Design & Engineering Services.

Trustee Wennerstrom made a

motion to approve JMB2

Architecture for A/E design for the

AHS Cafeteria Serving Line

Renovation project. Trustee

Scheibel seconded the motion.

Mr. Miller noted that this is not

approving the project itself – this is

just approving the design fee. The

renovation of the serving line will be

done during the summer of 2016

pending Board approval.

Motion carried unanimously (7-0).

ITEM ##14 – REQUEST TO CONSIDER APPROVAL OF DESIGNEE FOR OFFICIAL SERVICE RECORDS

As Assistant Superintendent for

Human Resources, Allen Roberts,

will oversee employment records for

the school district including signing

official employee service records.

Trustee Metoyer made a motion to

approve Mr. Allen Roberts to serve

as the designated official of

employment records for the school

district including signing official

employee service records. Trustee

Lansford seconded the motion.


ITEM #15 – REQUEST TO CONSIDER APPROVAL OF RESPONSIBILITIES RELATED TO TITLE IX OF THE EDUCATION AMENDMENTS OF 1972

Title IX of the Education

Amendments of 1972 was designed

to eliminate (with certain exceptions)

discrimination on the basis of sex

states: “No person in the United

States shall, on the basis of sex, be

excluded from participation in, be

denied the benefits of, or be

subjected to discrimination under

any education program or activity

receiving federal financial

assistance.


approve Mr. Allen Roberts to serve

as the designated District Title IX

Compliance Office. Trustee

Wennerstrom seconded the motion.


ITEM #16 – REQUEST TO CONSIDER APPROVAL OF RENEWAL / EXTENSIONS OF ADMINISTRATOR, PRINCIPAL AND ASSISTANT PRINCIPAL CONTRACTS

As presented


motion to approve the extension of

contracts as presented. Trustee

Scheibel seconded the motion.


ITEM # 17 – SUPERINTENDENT REPORT

Dr. Gilcrease highlighted the

following District Activities:

Sea Perch Competition

KHOU Meteorologist Chita

Johnson Challenges Nolan

Ryan Students

Shadow Creek High School

community Input Meetings

Alvin ISD Beliefs

Celebrate Texas Public

Schools Video Contest

Save the Date / Tommy

King Admin. Building

Dedication

Spring Break

11


ITEM #18 – FUTURE AGENDA ITEMS

Trustee Wennerstrom asked that the

Out-of-State Travel Policy for

Student be reviewed at a future

meeting.

ITEM #19 - ADJOURNMENT


motion to adjourn the meeting.

Trustee Humbird seconded the

motion. Motion carried (7-0).

The Meeting was adjourned at 8:30

p.m.

Attest:

________________________________

Cheryl Harris, President

________________________________

Regan Metoyer, Secretary

12

On March 26, 2015 the Alvin

Independent School District Board

of Trustees met for a

Special/Workshop Meeting at 6:30

p.m. in the Central Administration

Building, AISD, Alvin, Texas, with

the following members present:

Tiffany Wennerstrom, Earl Humbird, Vivian Scheibel, Mike Lansford, Cheryl Harris, Nicole Tonini and Regan Metoyer.

Superintendent Gilcrease and other

administrative staff were also

present.

ITEM #1 - CALL TO ORDER








551.001.

ITEM #2 – BUDGET WORKSHOP #1

Mrs. Susan Wilson, Chief Financial

Officer, presented Budget Workshop

#1 along with Sonja Hockin,

reviewing the following:

How Budgets Are Related to Students

Historical ADA & WADA by School Year

Property Value Growth/Decline

2014-15 Anticipated Revenue

Oil & Gas Property Value Scenarios

Analysis of Anticipated Revenue for 2015-16

3-Year Anticipated Revenue Projections

Anticipated Expenditures

I & S Debt Service Fund & Requirements

2015-16 Demonstration of I & S Revenue

ITEM # – ADJOURNMENT


adjourn the meeting at 7:43.

Trustee Humbird seconded the


unanimously (7-0).

Attest:

________________________________


________________________________


SSppeecciiaall MMeeeettiinngg

BBuuddggeett WWoorrkksshhoopp MMaarrcchh 2266,, 22001155

13

On April 8, 2015 the Alvin

Independent School District Board

of Trustees met for a Workshop

Meeting at 12:00 noon in the

Central Administration Building,

AISD, Alvin, Texas, with the

following members present:

Cheryl Harris, Nicole Tonini, Regan Metoyer, Earl Humbird and Tiffany Wennerstrom ITEM #1 - CALL TO ORDER








551.001.

ITEM #2 – DISCUSS INFORMATIONAL ITEMS RELATED TO UPCOMING (April 14, 2015) BOARD AGENDA

The April 14, 2015 Board agenda

was reviewed and discussed.

ITEM #3 – ADJOURNMENT

Trustee Humbird made a motion to

adjourn the meeting. Trustee

Metoyer gave a second to the


unanimously (5-0).

Meeting was adjourned at 1:12 p.m.

Attest:

________________________________


________________________________


BBooaarrdd WWoorrkksshhoopp

AApprriill 88,, 22001155

14



Agendum

Request to Consider Approval of Trust Property

Category Business

Resource Personnel Susan Wilson, Chief Financial Officer

Attachments Offer and Recommendation Report

Rationale The “OFFER AND RECOMMENDATION REPORT” listing this

month’s offers for properties in trust is included.

District Goal(s) Fiscal Responsibility

Budget Implications

Increase to revenue.


That Board approve account number 3690-0025-000, 3690-0026-000, 3690-0027-000 and 3690-0028-000.

15

Alvin Independent School DistrictTrust Property

April 14, 2015

Property # Acc

ept

Rej

ect

LEGAL DESCRIPTION

CURRENTAPPRAISED

VALUETAXES

DUE

MetMinimun

Bid atSale

% ofTaxesDue

% ofValue

# Yrs inJudgmt

Addt'l YrsOff RollBIDDER OFFER

3690-0025-000 A Rodolfo Gonzalez W. Lobbitt, Block 6, Lot 3, .1435 Acres $2,190 $2,123 $2,190 Yes 103% 100% 2014




16



Agendum

Request to Consider Benefits Enrollment System RFP

Category Business


Attachments Memo from Mickie Dietrich and Analysis

Rationale Proposals were extended to four vendors with two

responding. This system will provide a professional, interactive and informative platform for employees to better

manage their benefit options.


Budget Implications

In budget


That Board approve the BenefitFocus as the Benefit Enrollment System as presented.

17

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567

Physical Address: 2200 Stapp Maxwell, Alvin, Texas

ALVIN INDEPENDENT SCHOOL DISTRICT

Mickie Dietrich

Director of

Purchasing

March 30, 2015

To: Susan Wilson, Pat Miller

From: Mickie Dietrich, Donnie Marek

Subj: Request for Approval – RFP #1504INBEP - Insurance & Benefit Enrollment Platform

This proposal was established to qualify an approved vendor under the State Purchasing guidelines CH Legal and

Education Code 44.031 (a) whereby school districts are required to utilize a competitive bidding method that

provides the best value for the district when making purchases valued at $50,000 or more in the aggregate for a 12

month period. To satisfy this State Law, Alvin ISD extended this proposal.

Four vendors were extended packets by mail, fax and email with two qualified responses. Additional information on

the proposal was extended through the legal notice in our county newspaper and on the District website to solicit

participation in our bidding process.

This proposal was extended to identify and select a single firm to provide a professional, interactive and informative

easy to understand technological platform to administer our District’s benefit program. The two qualified responses

were from BenefitFocus and Frost. Upon final analysis of submitted proposals, Benefit Focus has the framework,

experience and capabilities that will provide AISD the ability to work more efficiently to enroll, manage and

exchange benefit information with staff and carrier. BenefitFocus integrates seamlessly with payroll as well as

organizes and maintains compliance with COBRA and ACA lookback, stability, and measurement period programs

thus removing large liability factors and promoting the sustainability of our self-funded plan.

On a national average, employees take 19 minutes to research their benefit packages and three weeks to buy a TV.

With that statement, it is imperative we communicate how important our AISD benefit program is to our employees.

The communications package provided by BenefitFocus allows interactive and easy to understand directions for our

staff about the benefit programs available. Benefit Focus’ Apple and Android based cell phone apps provides quick

year-around employee management of specified benefits

BenefitFocus submitted a fixed rate over the five year term of the contract. Frost submitted a lease license system

whereby should there be a price increase it is passed onto AISD. They have locked their pricing for 2 years

however, years 3-5 are subject to a price increase.

The cost per employee per month (PEPM) from Benefit Focus is $4.08 whereby Frost’s is $9.90. The annual

estimated expenditure based on an enrollment of 2510 from BenefitFocus is $122,889.60 with Frost being

$298,188.00. BenefitFocus’ initial startup expenditures is $15,000 and Frost is $29,500 with additional hourly fees

for programs and ability to build in the Spanish version into our program.

Approval of this proposal is very time sensitive due to programming of AISD’s specialized platforms, and

implementation required prior to insurance enrollment starting the end of July. Upon final analysis, we recommend

for award, BenefitFocus meeting the needs of our district with a customized benefit program to enroll, manage and

exchange benefit information.

18

RFP #1504INBEP - INSURANCE AND BENEFIT ENROLLMENT PLATFORMPROPOSAL ANALYSIS

Platform Comparison Summary Based on 2510 employees As Provided in the Last and Final Request for Pricing

DETAIL/DESCRIPTION OF OPTIONSREQUESTED Benefit Focus Frost

Enrollment Platform (PEPM) $ 2.50 $ 2.00

COBRA $ 0.53 Included in PEPM Svc feeBill Reconciliation (1-5) $ 0.40 Included in PEPM Svc feeLookBack Administration $ 0.30 $ 0.75Communications Package $ 0.35 NOT AVAILABLEService Fee (PEPM) $ - $ 7.15

Total PEPM (core items) $ 4.08 $ 9.90

Annual Estimate ExpenditureBased on 2510 Employees Enrolled $ 122,889.60 $ 298,188.00

FSA (Employee Cost)* $ 3.90 Included in PEPM Svc fee(Healthcare and Dependent CareReimbursement)

**should Employeechoose to participate

**built into fee paid by District

Initial Start-Up - One Time Fees Enrollment System $ - $29,500.00 + some hourly

Online Build included $13,500 Data file Feeds included 12,500

COBRA feed included $2,000 FSA/HSA Feed included $1,000

Additional programming included $150/Hour Build to Spanish included $500 + $175/hour

ACA Lookback $ 15,000.00 Detailed information not provided inproposal

Price Lock Fixed, Initial Term 2-5 yrsFixed year 1&2. Year 3-5 will

increase the greater of 2.5% orCPI annually

*FSA is listed with BenefitFocus totals separately since it is an employee cost. Frost includes inPEPM cost to the district whether the employee chooses to participate or not.

(PEPM = Per Employee Per Month)

19



Agendum

Request to Consider Telephone Consultant Agreement

Category Business


Attachments Memo from Mickie Dietrich, Purchasing Director Telephone Agreement Contract and Rate Schedule

Rationale Alvin ISD is seeking approval for a Telephone Consultation

Agreement between Alvin ISD and Eichelbaum Wardell Hansen Powell & Mehl, P.C.


Budget Implications

In budget

Recommendation or

Proposed Motion

That Board approve the Telephone Agreement Contract with

Eichelbaum Wardell Hanson Powell & Mehl, P.C.

20




Mickie Dietrich

Director of Purchasing

March 30, 2015

TO: SUSAN WILSON

FROM: MICKIE DIETRICH

SUBJ: Eichelbaum, Wardell Hansen Powell & Mehl, P.C .Telephone Consultation Agreement

Per BDD (Local), “The Board shall retain an attorney or attorneys, as necessary; to serve as the District’s legal the

Board shall be set forth in a written contract between the board and the attorney or attorneys…”

Per CH (Legal), “The purchasing requirements of Education Code 44.031 do not apply to a contract for professional

services rendered, including services of architect, attorney, certified public accountant, engineer, or fiscal agent.”

With that being said, Alvin ISD is seeking approval and Board President signature for a Telephone Consultation

Agreement between Alvin ISD and Eichelbaum Wardell Hansen Powell & Mehl, P.C. The contract provides for a

flat fee of $750.00 paid yearly and provides the District unlimited telephone consultations with one of their attorneys

for any work conducted on a matter not to exceed .3 hours per telephone call. Any work conducted past the

designated time is provided by a reduced hourly rate. Their fees, rates, and expenses schedule has been attached to

the initial contract agreement.

Attached please find the Telephone agreement contract and rate schedule for your approval and signature.

21

Telephone Consultation Agreement Between Alvin Independent School District

and Eichelbaum Wardell Hansen Powell & Mehl, P.C.

It is agreed that Alvin Independent School District (hereinafter called “District”) and Eichelbaum

Wardell Hansen Powell & Mehl, P.C. (hereinafter called “FIRM”), or its successor firm or assignee, do hereby agree to have FIRM represent the District as its attorneys beginning March 1, 2015.

The District is a member of the Equity Center. As long as the District maintains its membership with the Equity Center, this membership entitles authorized district representatives to contact FIRM attorneys for telephone consultation at a reduced yearly fee. The District will pay the one flat fee per year (September 1 through August 31) that entitles authorized district representatives to contact FIRM attorneys for telephone consultation. Representatives may call as often as they want and the district is not billed additional fees unless work is required beyond the initial .3 hour telephone call. This agreement also entitles the District to client alerts and “Board Minutes” publications (sent via email) and reduced hourly rates on legal work beyond the initial telephone call. If the District engages FIRM for legal matters in the future, the current agreed upon billing rates and costs for out of pocket expenses will apply to those matters, unless engaged under a separate agreement for those matters. FIRM fees, rates and cost information are outlined in the attached Exhibit A. FIRM will inform the District of any changes to Exhibit A in writing. Continued use of FIRM services by the district constitutes an agreement by the District to any change in rates. The District will be invoiced the annual flat fee each future September 1st while this agreement remains in effect. If the District drops its membership with the Equity Center, FIRM’s standard fee will then be applied. By virtue of execution of this agreement, an attorney-client relationship exists between FIRM and the District. The privilege extends to the board of trustees as a whole and those authorized representatives as designated by the District. Under the terms of this agreement, FIRM attorneys will communicate with the authorized representatives of the District. In so doing, the expectation is that the attorney-client privilege remains intact absent action by the board of trustees to waive the privilege. This Telephone Consultation Agreement binds the District, their administrators, trustees, successors, assigns and legal representative to FIRM and to the partners, successors, assigns and legal representatives of FIRM with respect to all covenants stated above or attached to as an exhibit. The District agrees that FIRM may relieve itself from the responsibility of performing further work and, therefore, may withdraw as counsel should the District fail to timely pay FIRM for any fees or expenses incurred in representation of the District in any matter.

If this letter correctly reflects the terms and conditions of our representation of the District, please indicate the Board’s approval by your signature below, and return it to us. Approval by the Board on this the _____ day of _____________ 20__.

_____________________________ ________________________________ Board President Managing Shareholder Alvin Independent School District Eichelbaum Wardell

Hansen Powell & Mehl, P.C.

22

EXHIBIT A

EICHELBAUM WARDELL HANSEN POWELL & MEHL, P.C.

TELEPHONE CONSULTATION AGREEMENT EQUITY CENTER MEMBER DISTRICTS

FEES, RATES, AND EXPENSES AS OF SEPTEMBER 1, 2014

FEES

On each September 1, the District will be billed one flat fee of $750, which entitles authorized District representatives to unlimited telephone advice on an initial call related to a matter.

RATES For any work conducted on a matter beyond the beyond the initial .3 hour telephone call, the District will be charged the following reduced hourly rates:

$235 for shareholders; $215 for senior associates;

$195 for associates; $150 for attorneys pending licensure; and

$95 for law clerks and/or paralegals.

EXPENSES

In addition to fees for legal services, statements will include other charges for expenses and services incurred in relation to providing legal services.

Copying $.15 per page for black & white copies $.50 per page for color copies

Delivery charges, Long Distance Charges, Long Distance Cellular, Postage, Electronic Research and Travel

Actual cost

Fax $.50 per page to send local calls $1.00 per page to send long distance No charge to receive

Mileage IRS standard rate

Court Reporters and other Outside Vendor Fees

Actual cost Invoices for such services will be sent to the District for direct payment by the District to the vendor involved.

23



Agendum

Request to Consider Law Enforcement Catalog Request for

Proposal

Category Business


Attachments Memo from Mickie Dietrich, Director of Purchasing and Data Information

Rationale Proposals were extended to over 80 vendors with 19 responses for the Law Enforcement equipment, supplies and

services catalog. Request approval for award to all vendors meeting specification under this proposal as a non-exclusive award.


Budget Implications

In budget


That Board approve the Law Enforcement Catalog Request For Proposal as presented.

24




Mickie Dietrich

Director of

Purchasing

April 2, 2015

TO: SUSAN WILSON

FROM: MICKIE DIETRICH

SUBJ: Request for Award of Proposal #1504LAW ENFORCEMENT EQUIPMENT, SUPPLIES AND

SERVICES CATALOG

This proposal was established to qualify approved vendors under the State Purchasing Guidelines CH Legal and

Education Code 44.031(a) whereby school districts are required to utilize a competitive bidding method that

provides the best value for the district when making purchases valued at $50,000 or more in the aggregate for a 12

month period. To satisfy this State Law, Alvin ISD extended this proposal.

The proposal was extended based on prior year’s usage, staff requests and vendor requests. Over 80 vendors (62

from Ion Wave – multiple commodities and 18 from our end-user department) were extended packets by mail, fax

and email with 19 qualified responses. Additional information on the proposal was extended through the legal

notice in our county newspaper, emails to budget managers as well as the District website to solicit participation in

our bidding process. The proposal was monitored through our ION Wave Bidding Program for participation and

final award.

The approved vendors under our current RFP numbers 1204LAW AND 1312LAW-CAT were extended the

electronic proposal to provide the new database information for the campuses and departments. As we transition

our proposals in Purchasing to an electronic bidding system and provide an electronic database for staff referencing

of approved vendors, this proposal was extended with 8 identified commodity sub-categories for vendors to provide

discount pricing. The sub-categories were extended with commodity coding to provide for future yearly aggregate

financial track-ability. As State Law requires aggregate purchases (an accumulation of yearly purchases) to be

grouped into categories or commodities, the following were identified from annual reports. These total expenditures

were reported from various approved vendors under proposal #’s #1204LAW and #1312LAW-CAT and were based

off last year’s expenditures.

Commodity Category Total Expenditure

Canine (K-9) Police Dog Training Equipment, A-680-33 $2,374.36

Forensic & Lab Supplies & Equipment, A-465-16 $10,397.97

General Police Supplies & Equipment Not Otherwise Classified, A-680-00 $300.00

Law Enforcement Training Supplies, A-680-67 -

Miscellaneous Traffic Control Markers, Crossing Guard Supplies, A-550-00 -

Police Awards, Plaques, Badges & Emblems, Etc., A-080-15 -

Uniforms Accessories & Equipment, A-201-63 $8,192.60

Law Enforcement Services Not Otherwise Classified, A-961-47 $744.50

This total yearly expenditure is not guaranteed for the term of the contract to any one vendor as award is requested

as a non-exclusive award contract. Some of the contract awarded vendors were also approved through state

cooperatives.

25



A non-exclusive award is requested to allow each participating vendor to supply discounts off catalog pricing and

company price quote requests to meet our campuses and departments classroom needs at the lowest practical price

and best value with the flexibility to purchase from a list of approved qualified vendors meeting the terms and

conditions established for this contract.

This proposal is requested for award under a one-year contract with a two (2) year renewal extension as long as both

parties agree to the terms of the contract for use on an as needed basis and funds are available for these

commodities. Renewal of this contract is not anticipated until April, 2018. Additional proposals of this nature will

be extended for vendor participation; however, this will not disqualify any vendors awarded under this contract, but

will allow for additional vendor participation in the future under these commodities.

Attached please find the database information that details the approved qualified vendor information, commodity

sub-category discounts off catalogs and other pertinent information extracted from their qualified electronic

proposals. Request approval for award to all vendors meeting specifications outlined under proposal #1504LAW

ENFORCEMENT EQUIPMENT, SUPPLIES & SERVICES as a non-exclusive award.

26

1504 Law Enforcement Equipment, Supplies and Services RFP, Page 1 of 4

B & H Foto & Electronics Corp. Categories Bid Description % Discount

Baila Hersko Line 2 FORENSIC & LAB SUPPLIES & EQUIPMENT, A-465-16 1-25

212-239-7500 ext. 7747 Line 3 GENERAL POLICE SUPPLIES & EQUIPMENT NOT OTHERWISE CLASSIFIED, A-680-00 1-25

212-239-7509 Fax Line 4 LAW ENFORCEMENT TRAINING SUPPLIES, A-680-67 1-25

[email protected]

Bearcom Operating, LLC Categories Bid Description % Discount or Rate

Jeff Moser Line 8 LAW ENFORCEMENT SERVICES (NOT OTHERWISE CLASSIFIED) A-961-47: $95.00

713-545-8231 2-WAY RADIO & DISPATCH REPAIR SERVICES

None

[email protected]

Cop Stop Categories Bid Description % Discount

Matt Zimmer / Kaena Sayers Line 1 CANINE (K-9) POLICE DOG TRAINING EQUIPMENT, A-680-33 0

281-412-7358 Line 2 FORENSIC & LAB SUPPLIES & EQUIPMENT, A-465-16 0

844-270-1464 Fax Line 3 GENERAL POLICE SUPPLIES & EQUIPMENT NOT OTHERWISE CLASSIFIED, A-680-00 0

[email protected] Line 4 LAW ENFORCEMENT TRAINING SUPPLIES, A-680-67 0

Line 5 MISCELLANEOUS TRAFFIC CONTROL MARKERS, CROSSING GUARD SUPPLIES, A-550-00 0

Line 6 POLICE AWARDS, PLAQUES, BADGES & EMBLEMS, ETC., A-080-15 0

Line 7 UNIFORMS ACCESSORIES & EQUIPMENT, A-201-63 0

Defender Supply, LLC Categories Bid Description % Discount or Rate

Mike Hewitt Line 1 CANINE (K-9) POLICE DOG TRAINING EQUIPMENT, A-680-33 20-30

903-771-1089 Line 3 GENERAL POLICE SUPPLIES & EQUIPMENT NOT OTHERWISE CLASSIFIED, A-680-00 10

903-564-6363 Fax Line 4 LAW ENFORCEMENT TRAINING SUPPLIES, A-680-67 4

[email protected] Line 8 LAW ENFORCEMENT SERVICES (NOT OTHERWISE CLASSIFIED) A-961-47: TBA

VEHICLE LIGHTING - WHELEN, FEDERAL SIGNAL RENTAL

Drunk Busters of America, LLC Categories Bid Description % Discount

Curt Kindschuh Line 3 GENERAL POLICE SUPPLIES & EQUIPMENT NOT OTHERWISE CLASSIFIED, A-680-00 0

920-583-2491 Line 5 MISCELLANEOUS TRAFFIC CONTROL MARKERS, CROSSING GUARD SUPPLIES, A-550-00 0

920-583-2332 Fax

[email protected]

27

mailto:[email protected]





GT Distributors, Inc. Categories Bid Description % Discount

Dori Pissonnier Line 1 CANINE (K-9) POLICE DOG TRAINING EQUIPMENT, A-680-33 0

800-252-8310 Line 2 FORENSIC & LAB SUPPLIES & EQUIPMENT, A-465-16 0

800-480-5845 Fax Line 3 GENERAL POLICE SUPPLIES & EQUIPMENT NOT OTHERWISE CLASSIFIED, A-680-00 0

[email protected] Line 4 LAW ENFORCEMENT TRAINING SUPPLIES, A-680-67 0

Line 5 MISCELLANEOUS TRAFFIC CONTROL MARKERS, CROSSING GUARD SUPPLIES, A-550-00 0

Line 6 POLICE AWARDS, PLAQUES, BADGES & EMBLEMS, ETC., A-080-15 0

Line 7 UNIFORMS ACCESSORIES & EQUIPMENT, A-201-63 0

Gulf Coast Athletic Supply Categories Bid Description % Discount

Jeremy Phillips Line 7 UNIFORMS ACCESSORIES & EQUIPMENT, A-201-63 10

281-240-8440 ext. 230

281-240-7565 Fax

[email protected]

Lone Star Uniforms, Inc. Categories Bid Description % Discount

Heather Sims Line 2 FORENSIC & LAB SUPPLIES & EQUIPMENT, A-465-16 0-10

800-876-4242 ext. 2330 Line 3 GENERAL POLICE SUPPLIES & EQUIPMENT NOT OTHERWISE CLASSIFIED, A-680-00 0-10

877-914-2557 Fax Line 4 LAW ENFORCEMENT TRAINING SUPPLIES, A-680-67 5-10

[email protected] Line 5 MISCELLANEOUS TRAFFIC CONTROL MARKERS, CROSSING GUARD SUPPLIES, A-550-00 5-10

Line 6 POLICE AWARDS, PLAQUES, BADGES & EMBLEMS, ETC., A-080-15 0-10

Line 7 UNIFORMS ACCESSORIES & EQUIPMENT, A-201-63 0-10

MDL Enterprise, Inc. Categories Bid Description % Discount

Dennis Lamm Line 2 FORENSIC & LAB SUPPLIES & EQUIPMENT, A-465-16 20

713-771-6350 Line 3 GENERAL POLICE SUPPLIES & EQUIPMENT NOT OTHERWISE CLASSIFIED, A-680-00 20

713-771-6380 Fax Line 7 UNIFORMS ACCESSORIES & EQUIPMENT, A-201-63 20

[email protected]

Patriot Protection Categories Bid Description % Discount or Rate

Timothy Dodd Line 4 LAW ENFORCEMENT TRAINING SUPPLIES, A-680-67 0

972-943-5880 Line 8 LAW ENFORCEMENT SERVICES (NOT OTHERWISE CLASSIFIED) A-961-47: TBA

None TRAINING

[email protected]

28





Plaques and Patches (American Plaque Company) Categories Bid Description % Discount

Jenifer Mercado Line 6 POLICE AWARDS, PLAQUES, BADGES & EMBLEMS, ETC., A-080-15 0

574-968-3679

None

[email protected]

Sharp Publishing, LLC (The Blues News Police

Newspaper) Categories Bid Description % Discount

Shaun Harpstrite Line 3 GENERAL POLICE SUPPLIES & EQUIPMENT NOT OTHERWISE CLASSIFIED, A-680-00 TBA

936-827-4828

678-513-0198 Fax

[email protected]

Sirchie Fingerprint Lab Categories Bid Description % Discount

Clara Carroll Line 2 FORENSIC & LAB SUPPLIES & EQUIPMENT, A-465-16 10

800-356-7311

800-899-8181 Fax

[email protected]

Southwest Emblem Company Categories Bid Description % Discount

Carrie Marsh Line 6 POLICE AWARDS, PLAQUES, BADGES & EMBLEMS, ETC., A-080-15 0

888-442-2514 or 254-442-2500

254-442-2514 Fax

[email protected]

Splish Splash Hand Car Wash Categories Bid Description % Discount or Rate

Diana Pham Line 8 LAW ENFORCEMENT SERVICES (NOT OTHERWISE CLASSIFIED) A-961-47: Varies

281-756-9100 VEHICLE MAINTENANCE - WASHING

832-213-2588 Fax

[email protected]

Tech Radium, Inc. Categories Bid Description % Discount or Rate

Ross Gonzales Line 8 LAW ENFORCEMENT SERVICES (NOT OTHERWISE CLASSIFIED) A-961-47: $0.95 per user per year.

281-263-6300 NOTIFICATION/EMERGENCY COMMUNICATION SOFTWARE SERVICE

281-263-6395 Fax

[email protected]

29







Texas Police News Categories Bid Description % Discount or Rate

Breck Porter Line 8 LAW ENFORCEMENT SERVICES (NOT OTHERWISE CLASSIFIED) A-961-47: Varies

409-632-0042 OFFICER RECRUITING ADS

409-632-0103 Fax

[email protected]

The Arms Room, LLC Categories Bid Description % Discount or Rate

Kathleen James Line 3 GENERAL POLICE SUPPLIES & EQUIPMENT NOT OTHERWISE CLASSIFIED, A-680-00 Varies

832-226-5252 Line 7 UNIFORMS ACCESSORIES & EQUIPMENT, A-201-63 7-15

832-226-5251 Fax Line 8 LAW ENFORCEMENT SERVICES (NOT OTHERWISE CLASSIFIED) A-961-47: Varies

[email protected] SHOOTING RANGE/TRAINING

UVC Powersports Categories Bid Description % Discount or Rate

Scott or Shannon Tracy Line 8 LAW ENFORCEMENT SERVICES (NOT OTHERWISE CLASSIFIED) A-961-47: $85.00 & Up

281-824-1198 SALES, SERVICE, REPAIR & CUSTOMIZATION OF VARIOUS LAW ENFORCEMENT VEHICLES

713-242-9102 Fax

[email protected]

[email protected]

30





Agendum

Request to Consider Textbook Adoption

Category Business/Action


Attachments Memo, Textbook Selection List and Committee List

Rationale The Alvin ISD Textbook Committee has evaluated the textbooks and materials by attending presentations and also by examining sample materials sent by publishers. The

committee is recommending the adoption of all textbooks/materials approved by the State Board of

Education.

Budget Implications Fiscal Responsibility

Budget Implications

In budget


That Board approve Textbook Adoption as recommended.

31

Alvin Independent School District

DATE: April 1, 2015

TO: Susan Wilson

FROM: Jennifer Valdez, Darrell Alexander

SUBJECT: Textbook Committee Report for Proclamation 2015

Last October, a local textbook committee (see attached list) was appointed to examine

new textbooks and materials, which will be implemented during the 2015-2016 school

year. The committee members, with the assistance of other classroom teachers, have

evaluated these textbooks and materials by attending presentations and also by examining

sample materials sent by publishers. Our Textbook Committee and teachers went

through an extensive process to arrive at these final selections.

Most of the materials that have been selected are available in both print and digital

format. Our district has selected a “blended” type bundle, which includes a combination

of both print and digital materials.

The Textbook Committee is recommending the adoption of all materials involved in the

Proclamation 2015 Process. These course areas include K-12 Social Studies, High

School Mathematics, Fine Arts and also Principles and Elements of Floral Design. (see

attached list).

We are requesting that the Board of Trustees approve these selections that have been

made by our teachers and 2014-2015 Textbook Committee Members.

Attachments

32

Social Studies K-12

Course Publisher Selected Title / Materials Selected

Social Studies, Kinder (English/Spanish) Studies Weekly Publications Texas Studies Weekly

Social Studies, Grade 1 (English/Spanish) Studies Weekly Publications Texas Studies Weekly

Social Studies, Grade 2 (English/Spanish) Studies Weekly Publications Texas Studies Weekly

Social Studies, Grade 3 (English/Spanish) Pearson Education My World Social Studies



Social Studies, Grade 6 Cengage Learning/Nat’l Geographic World Cultures and Geography

Social Studies, Grade 7 McGraw-Hill School Education McGraw-Hill Education Texas History

Social Studies, Grade 8 Pearson Education Texas United States History

World Geography Studies McGraw-Hill School Education McGraw-Hill Education World Geography

World History Studies McGraw-Hill School Education McGraw-Hill Education World History

US History Studies Since 1877 McGraw-Hill School Education McGraw-Hill Education US History Since 1877

US Government McGraw-Hill School Education McGraw-Hill Education US Government

Economics McGraw-Hill School Education McGraw-Hill Education Economics

Psychology McGraw-Hill School Education Understanding Psychology

Sociology Houghton Mifflin Harcourt (HMH) Holt McDougal Sociology

AP Economics Bedford, Freeman and Worth Krugman’s Economics for AP

AP Government Pearson Education Government by the People

AP Human Geography John Wiley and Sons Human Geography, 11th Edition

AP Psychology Cengage Learning Discovering Psychology: The Science of Mind

AP US History Cengage Learning (already purchased) The American Pageant

AP World History Cengage Learning The Earth and Its Peoples: A Global History

High School Math


Algebra 1 McGraw-Hill School Education Texas Algebra 1

Algebra 2 McGraw-Hill School Education Texas Algebra 2

Geometry McGraw-Hill School Education Texas Geometry

Precalculus Cengage Learning (already purchased) Precalculus with Limits: A Graphing Approach

Mathematical Models w/ Apps. *Currently using materials from Region IV.

Advanced Quantitative Reasoning *Currently not offering this course.

Engineering Mathematics *Currently using software purchased by CTE.

Mathematical Applications… *Currently not offering this course.

Statistics and Risk Management *Currently not offering this course.

Robotics Programming and Design *Currently not offering this course.

33

Fine Art’s K-12


Art, Kinder thru 5th Grade Davis Publishing Explorations in Art

Art, 6th thru 8th Davis Publishing Discovering Drawing

Art, 6th thru 8th Davis Publishing Beginning Sculpture

Art, 6th thru 8th Davis Publishing Experiencing Clay

Art, 6th thru 8th Davis Publishing Experiencing Painting

Art, 6th thru 8th Davis Publishing Communicating Through Graphic

Art, 6th thru 8th Davis Publishing Experiencing Print Making

Art, 6th thru 8th Scholastic, Inc. Scholastic Art Subscription

Art, High School – Sculpture International Sculpture Center (ISC) Sculpture Magazine

Art, High School - Photography Nielson Publishing Photo District New Magazine

Art, High School Lynda.com, Inc. Lynda.com

Art, High School Davis Publishing Discovering Art History

Art, High School Davis Publishing Exploring Visual Design

Art, High School Apple I Pad

Art, High School - Ceramics Ceramics Monthly Ceramics Monthly Magazine

Art, High School - Comics Harper Collins Publishing Making Comics: Storytelling Secrets

Dance, 9-12 *No Materials Needed *No Selection Made

Music, Kinder thru 5th West Music Game Plan CD

Secondary Band *Various Vendors Selected *Various Titles Selected

Secondary Choir McGraw-Hill School Education Voices in Concert

Secondary Choir Grace Notes, LLC The Sight Reading Factory

Theatre Arts, 6-12 Perfection Learning Middle and High School Theatre Arts

34

Proclamation 2015

Alvin ISD – Textbook / Materials Selection Committee

Elementary Level – Social Studies

Curriculum Specialist (Grades K-12) Virginia Lively

Alvin Elementary Georgine Elliott

Alvin Primary Megan Kriewaldt

Don Jeter Elementary Carol Dingas

EC Mason Elementary Melissa Coward

Hood-Case Elementary Crystal Pilcher

Laura Ingalls Wilder Elementary Connie Poindexter

Longfellow Elementary Deborah Bruner

Mark Twain Elementary Michelle Dotson

Mary Marek Elementary Jessica Matula

Melba Passmore Elementary Mary Stilwell

Red Duke Emily Doucet

RL Stevenson Primary Hollie Raska

Savannah Lakes Elementary Megan Spoonemore

Walt Disney Elementary Debra Hoffman

York Elementary Myra Sanders

Junior High Level – Social Studies

Administration – Lead Teacher Virginia Lively

Alvin Jr. High Kasey Hastings

Fairview Jr. High Mike Beck

Harby Jr. High Tausha McFarland

Nolan Ryan Jr. High Cathryn Asbeck

Rodeo Palms Jr. High Heather Heil

High School Level – Social Studies

Administration – Lead Teacher Virginia Lively

Alvin High School Mary Stimson

ASSETS Grey Rye

Manvel High School Larry McRae

High School Level - Math Curriculum Specialist Cheryl Kerr

Alvin High School Michelle Peltier

ASSETS Elaine Graves

Manvel High School Jamie Baldwin

35

Fine Art’s – All Levels

Director of Fine Arts Lakeisha McGowen

Alvin High School Chad Bowen

Alvin High School Daniela Koontz

Alvin High School Anne Mabry

Alvin High School Brenda Music

Alvin High School Laurie Reese

Alvin High School Eve Robinson

Alvin High School Rebecca Terwilliger

Alvin Primary Tiffany Quinn

Manvel High School John Gallagher

Manvel High School Victoria Satterwhite

Manvel High School Rick Scott

Manvel High School David Soward

Manvel High School Elaine White

Melba Passmore Elementary Lauren Summa

Nolan Ryan Jr. High Amy Gardziel

Savannah Lakes Elementary Heather Arboleda

Savannah Lakes Elementary Jenny Koch

Career and Technolgy – Floral Design

Alvin High School Lauren Smith

Manvel High School Kim New

36



Agendum

Request to Consider Out of State Student Travel

Category Operations / Action Item

Resource Personnel Darrell Alexander, Executive Director of Secondary Education

Attachments Trip Request Form

Rationale May 8 – 10, 2015 – MHS Debate Team (Individual Events)

National Tournament of Champions Lincoln, Nebraska

May 29-31, 2015 – SeaPerch National Competition Manvel HS, Nolan Ryan JH, Alvin Jr. High and Passmore

Elementary advanced to Seaperch Nationals Dartmouth, Massachusetts.

Dec. 16-19, 2015 – MHS Percussion Ensemble The Midwest Clinic / An International Band & Orchestra

Conference Chicago, IL

District Goal(s) Academic Performance

Budget Implications

AISD is using local funds to fund 100% of the SeaPerch trip for students, staff sponsors and parent sponsors. Debate Team

funded by budget money and expense account for MHS Debate. MHS Percussion will be individually funded, as each traveler will

be responsible for paying for their trip.

Recommendation or

Proposed Motion

That the Board approves the out of state trips as presented.

37

Debate Team MHS

May 8-10, 2015

Lincoln, Nebraska

38

39

40

41

42

Sea Perch

May 29-31, 2015

Dartmouth, Massachusetts

43

Alvin Independent School District 2300 South Street 281-245-2770 [email protected]

MEMORANDUM

William Teal, Alvin ISD SeaPerch Coordinator


To: Darrell Alexander & Jennifer Valdez

From: William Teal

Date: March 30, 2015

RE: April 14 Board Meeting/Out of State Seaperch Trip Request

CC: Susan Wilson, Kevon Wells, Jennifer Valdez

The purpose of this memo is to formally request approval for an out of state trip per FMG (Local).

On March 7th, four AISD schools (Passmore EL, Manvel HS, Alvin JH, Nolan Ryan JH) advanced to

Seaperch Nationals May 29-31 in Dartmouth, Massachusetts.

Dates - May 29-31, 2015 (Competition on Saturday, May 30, 2015)

Location – University of Massachusetts (UMass)

Tripp Athletic Center

285 Westport Road

Dartmouth, Massachusetts 02747-2300

What is Seaperch

SeaPerch is an innovative underwater robotics program that equips teachers and students with the

resources they need to build an underwater Remotely Operated Vehicle (ROV) in an in-school or out-of-

school setting. Students build the ROV from a kit comprised of low-cost, easily accessible parts,

following a curriculum that teaches basic engineering and science concepts with a marine engineering

theme. The SeaPerch Program provides students with the opportunity to learn about robotics, engineering,

science, and mathematics (STEM) while building an underwater ROV as part of a science and

engineering technology curriculum. Throughout the project, students will learn engineering concepts,

problem solving, teamwork, and technical applications. (http://www.seaperch.org/what_is)

Nationals

The 2014 National SeaPerch Challenge will be located on the campus of the University of Massachusetts

in Dartmouth, MA on Saturday, May 30, 2015, where up to 100 teams are anticipated. Hosting the event

will be the Massachusetts Regional Committee. This year, students will enjoy the college experience, as

accommodations and meals will be available for all participants on the university’s campus, only a short

walk to Saturday’s in-pool and poster competitions.

Friday night again will feature the popular Welcoming Party for arriving teams to meet and interact, and

44


http://www.seaperch.org/what_is

Alvin Independent School District 2300 South Street 281-245-2770 [email protected]

Sunday will be a free day for teams to explore the rich cultural history and outdoor activities in the greater

Dartmouth area.

Funding

24 students, 13 AISD sponsors, & 2 parent sponsors will be making the trip May 29-31 to Dartmouth,

Massachusetts. To support our students and their extracurricular efforts, AISD is using local funds to fund

100% of the trip for students, staff sponsors, and parent sponsors. These costs are as follows:

Item Cost Per Item # of Items Total Cost Per Item

Charter bus for students, staff

and parent sponsor

$1,200 2 $2,400

Registration per student, staff

and parent sponsor

$55 39 $2,145

Visit to Boston Massacre site

(or other historical site)

$30 39 $1,179

Housing/lodging per student,

staff or parent sponsor

$125 39 $4,875

ROV registration

$150 4 $600

Airfare

$640 39 $24,960

Total

$36,159

Please contact my office if you have additional questions.

Respectfully,

William “Randy” Teal

Alvin ISD SeaPerch Coordinator

45


46

47

Seaperch National Competition Travel Itinerary

May 29-31, 2015

Friday, May 29

Team Arrivals

5:00 am-5:30 am Charter Bus to Depart AISD arrive at Hobby

5:30-8:00 Check in for flight, flight departs at 8:00

12:00-3:00 Claim luggage, eat lunch, visit Boston Massacre site

3:00 – 4:30 pm Charter Bus to University of Massachusetts

4:30 pm – 7:00 Registration and Diner

8:00 – 9:00 pm

Ice Cream Social

Saturday, May 30

Competition Day

6:30 – 9:00 am Attendee Breakfast – Food Court

7:30 – 8:30 am Team Check-in and Compliance Review – Tripp Center

7:30 – 8:30 am Judges / Volunteer Breakfast – Tripp Center

8:00 – 8:15 am Judges / Volunteer Meeting – Tripp Center

8:45 - 9:15 am

Opening Ceremony - Tripp Center Susan Nelson, Mistress of Ceremonies, Executive Director, SeaPerch, managed by AUVSI Foundation Speakers - TBA Chris Hansen, Technical Director, SeaPerch – Review of

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Competition Rules

9:30 am - 12:30 pm Pool Competition - Johnson Natatorium Poster Competition - Tripp Center

11:30 - 1:30 pm Lunch for all registrants - Food Court Judges / Volunteer Lunch – Tripp Center

1:30 - 4:00 pm

Pool Competition – Tripp Center Poster Competition - Tripp Center

Invited Guests view Pool and Poster Competitions and meet the students

4:00 – 4:30 pm Team Pit Area closes and all teams must remove their materials for Awards Banquet set-up

6:00 - 9:00 pm Awards Banquet for all registrants (presentation of awards, dinner and closing ceremony) – Tripp Center

Sunday, May 18

Sunday will be a free day for teams to explore the rich cultural

history and outdoor activities in the greater Dartmouth, MA

area and travel back to AISD.

6:30 – 8:30 Breakfast and prepare to leave.

8:30 – 10:00

Return to Logan Airport on charter bus

10:00 - 3:30 Return to Hobby Airport

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MHS Percussion Ensemble

December 16 – 19, 2015

Chicago, IL

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Agendum

Request to Consider Adoption of the Following Alvin ISD Belief

Statements

Category Action Item



Attachments None

Rationale On the evening of March 3, 2015, Alvin ISD Trustees, each accompanied by two community members, participated in an extensive process of reviewing and considering the beliefs held

by Alvin ISD. At the end of the evening, the group developed five belief statements that are intended to drive the decisions of our

District. Through a collaborative refinement process, the belief statements were evaluated and are now submitted to the Alvin ISD Board of Trustees for consideration and adoption.

The beliefs statements are as follows:

We believe students achieve their maximum

potential when provided engaging learning opportunities.

We believe parents expect excellence in educational

experiences that will make each child’s goals become

achievable.

We believe teachers create a safe and engaging learning

environment that fosters the success of each student.

We believe campus leaders establish a climate where

everyone matters by creating a culture of pride and

ownership in their schools.

We believe the central office provides the foundation to equip

staff with resources in a supportive environment so that each

student has the opportunity to thrive.

We believe the Board of Trustees engages the community to

create an environment where excellence is prioritized to

ensure each student reaches his or her maximum potential.

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Budget Implications

None


That the Board of Trustees Adopt the Alvin ISD Belief Statements as Presented.

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Agendum

Request to Consider Approval of Certification of Unopposed

Candidates and Adopt the Order of Cancellation of the May 9, 2015 Board of Trustee Election

Category Operations / Action Item


Attachments Certification of Unopposed Candidates Order of Cancellation

Rationale

The authority responsible for preparing the ballot must certify the unopposed status to the authority responsible for ordering the election. The document is filed with the presiding officer of

the political subdivision. The governing body must meet, accept the certification, and issue an order or ordinance declaring the election cancelled and the unopposed candidates elected.

To complete the cancellation process, a copy of the order or

ordinance canceling the election must be posted on Election Day at each polling place that would have been used in the election.

Incumbents serve out the traditional term until election day and until their successors have qualified. Therefore, candidates

who have been declared “elected” at the meeting ordering the cancellation, must wait until after the official election day (May

9, 2015 -- even though no election is held) and no earlier than the prescribed canvassing period (May 18 – May 20, 2015 --even though no canvass is held) to be sworn in and assume

their duties.

Therefore, all three unopposed candidates will be sworn in at the June 9, 2015 Regular Board Meeting.

District Goal(s) None

Budget Implications

None


That the Board of Trustees approve the Certification of Unopposed Candidates as presented and adopt the Order of

Cancellation of the May 9, 2015 Alvin ISD Board of Trustee Election.

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Alvin Independent School District Date: April 14, 2015


Agendum Request Board approval of contract award for replacing the hail damaged roof at Alvin Elementary

Category Business

Resource Personnel Patrick Miller, Chief Operations Officer

Attachments Supporting memorandum from Director of Maintenance, David Bolton; roofing contractor’s tabulation of bids.

Rationale Alvin Elementary received prior year hail damage to

the roof. To maintain the assets and secure a quality educational environment, AISD‘s best interest and

value would be served by proceeding with replacing the roof as soon as possible. The final claim settlement has been received and the District should

proceed now with contracting to replace and secure the integrity of the roofs. The District has moved

forward by use of The Interlocal Purchasing System (TIPS state purchasing method).

District Goal(s) Ensure Quality of District Facilities, Healthy Environment, Fiscal Responsibility

Budget Implications None


That AISD Board of Trustees approve the recommended roofing proposal and authorize the Maintenance Department Director to execute the

contract to replace the damaged roof at Alvin Elementary.

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2200 Stapp Maxwell ▪ Alvin, TX 77511 ▪ (281) 331-1393 ▪ (281) 331-1395 Fax


David Bolton

Director of Maintenance & Operations

April 8, 2015

TO: Patrick Miller, Chief Operations Officer

FROM: David Bolton, Director of Maintenance

SUBJECT: Board Approval to contract with Duro-Last Roofing to replace roofs at

Alvin Elementary

AISD Maintenance Department has been working on an insurance claim for hail damage at 7 of our

campuses. The final claim adjustment has been received and will cover the replacement cost of this roof. It is in the

best interest of the District to proceed with replacing the damaged roof at Alvin Elementary.

The District has moved forward with accepting bids by use of The Interlocal Purchasing System (TIPS), a

state purchasing method commonly used by public schools. Duro-Last Roofing, the manufacturer of our roofing

systems, received competitive bids for installation labor, materials, equipment and other needs from 3 qualified

roofers. Proposed material costs are locked in at prices that were previously bid and negotiated by the state.

Alvin Elementary Roof Package: will be awarded to Duro-Last using Parsons Roofing as the installer for a

sum of $190,236.56.

Request contract award of roof packages to Duro-Last, a TIPS vendor, to provide the replacement of hail

damaged roofs at Alvin Elementary for a total cost of $190,235.56. Upon approval, Duro-Last will begin

replacements May 2015.

The insurance settlement has provided adequate funding for all roof replacements.

Attachments: Bid Tab

Summary of Insurance Claim

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ALVIN ISDHAIL DAMAGE

ALVIN ISD ROOF REPLACEMENTDURO-LAST BID TAB

GAGE JACO PARSONSCAMPUS ROOFING ROOFING ROOFING

ALVIN ELEMENTARY $246,509.56 $217,795.42 $190,236.56

Performance & Payment Bonds Yes Yes Yes

Total roof package for Alvin Elementary $246,509.56 $217,795.42 $190,236.56

Duro-Last award with Parsons Roofing installing $190,236.56

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ALVIN ISDHAIL DAMAGED ROOFS

SUMMARY OF INSURANCE CLAIM

ALVIN CLAIMINSURANCE CONTRACT

CAMPUS STATUS SETTLEMENT AMOUNTAlvin High SchoolFine Arts & Band COMPLETE $ 299,260 $ 236,959Field House COMPLETE $ 161,633 $ 142,494Competition Gym COMPLETE $ 302,366 $ 225,899Gym #3 COMPLETE $ 254,405 $ 211,727Auditorium & Gym #1 COMPLETE $ 268,365 $ 368,761Vocational 1 & 2 COMPLETE $ 387,535 $ 288,739COMPLETED ROOF PROJECTS $ 1,673,564 $ 1,474,579

ASSETS IN-PROGRESS $ 125,574 $ 161,807Alvin Junior High IN-PROGRESS $ 821,896 $ 773,000Harby Junior High IN-PROGRESS $ 745,303 $ 699,122Longfellow Elementary IN-PROGRESS $ 457,517 $ 407,354IN-PROGRESS ROOF PROJECTS $ 2,150,290 $ 2,041,283

Alvin Elementary PENDING BOARD APPROVAL $ 72,172 $ 190,237

Miscellaneous Costs $ 39,753 $ 71,200

TOTAL ROOF REPAIRS $ 3,935,779 $ 3,777,299

Insurance Settlement $ 3,935,780 $ 3,777,299

Less: Deductible $ (100,000)

Insuance Cash Settlement $ 3,835,780 $ 3,835,780

Available Funds for Unforeseen Repairs $ 58,481

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Date: April 14, 2015


Agendum Request to Consider Approval of Budget Amendment, Award of Contract, and Authorization to Purchase Construction Services and FF&E for CTE Renovations at the Luke Kennedy Building

at AHS.

Category Business

Resource Personnel Patrick Miller, Chief Operations Officer

Attachments Memo from Jeff Couvillion, Director of Building Programs, Gamma Construction GMP Letter Mickie Dietrich, Director of Purchasing

David Bolton, Director of Maintenance

Rationale This phase being a part of the District’s CTE Master Plan,

includes shop and classroom renovations and improvements at the existing Luke Kennedy CTE Center at Alvin High School.

Trustee’s previously approved $6 million to fund CTE Program Master Plans. Maintenance Department is re-directing an additional $205,000 of the 2015 approved capital funds for

Kennedy CTE program’s HVAC upgrades.

To proceed, approval is needed for:

Budget Amendment #10 to place the $2,669,197.52 remaining balance of the approved $6,000,000 for the CTE projects plus $205,000 from Maintenance

Department’s Capital Budget into the proper AISD account codes for purchase of construction and FF&E

products. Award GAMMA Construction a GMP contract

amendment for $1,998,107 for the construction funding.

Approve the purchase of the fixtures, furniture, equipment, and repairs (FF&E) for CTE.


Budget Implications Use of previously approved funds ($6,000,000) for CTE Projects and Reclassified 5-Year Budget funds from Maintenance

Department in the amount of $205,000.

Recommendation or

Proposed Motion

For the CTE programs at the Luke Kennedy Building; that the

Board approve Budget Amendment #10, award a contract addendum in the amount of $1,998,107 to Gamma Construction, authorize procurement of FF&E with authority

granted to the Superintendent or his Designee to review and execute the necessary contracts.

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Page 1

Memo

Date: April 7, 2015

To: Patrick Miller, Chief Operating Officer

From: Jeffery Couvillion, Director of Building Programs

RE: Approval of Guaranteed Maximum Price (GMP) for Renovations to Alvin High

School Luke Kennedy Center

In September 2013, AISD Building Programs and the CTE Department presented to the Board a Long Range Master plan for facilities to support the growth of the Districts expanding Career and Technology Education (CTE) program. Multiple phases were outlined in the Board workshop presentation showing the planned implementation of future projects to renovate and/or repurpose existing facilities, as well as plan for the construction of new facilities. In June 2014, the Board committed $6,000,000 in funding to begin implementing the CTE Master Plan. The Board also previously approved the Construction Manager @ Risk (CM@Risk) contract delivery method with GAMMA Construction.

AISD CTE Administration, Building Programs, Purchasing Department., PBK Architects, and GAMMA Construction have been working closely to define the scope of work to renovate the Alvin High School Luke Kennedy Center. The scope includes shop renovations to Ag Science, Construction Trades, Precision Manufacturing, Oil & Gas, Project Lead The Way, and Manufacturing and their adjoining offices, classrooms, and storage. It also includes HVAC upgrades necessary to meet current code requirements and the replacement of aging systems. Alvin ISD Building Programs, Gamma Construction, and PBK Architects received competitive proposals from sub-contractors and vendors on March 19, 2015. After review and evaluation, Gamma Construction has submitted a GMP amount of $ 1,998,107.

Alvin ISD Building Programs Department is requesting that the Board of Trustees approve and authorize the Superintendent or his designee to review and execute an Amendment to the Construction Manager @ Risk contract with Gamma Construction for a GMP not to exceed $1,998,107 to complete the scope of work outlined in the construction documents and specifications for the renovations to the Alvin High School Luke Kennedy Center. With the approval of this GMP and the issuance of the Building Permits by the City of Alvin, construction of this project is scheduled to be complete prior to the start of the new 2015/16 school year in August.

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Mickie Dietrich

Director of Purchasing

March 31, 2015

To: Susan Wilson, Patrick Miller, Jeff Couvillion

From: Mickie Dietrich, Christina Rice

Subject: Request for Approval of Amendment #10 - FFE

We are now requesting the last and final funding for the Luke Kennedy building FFE and funding of shelving and storage

for the Auto Tech and Collision Center for a total budget amendment of $684,636.18.

Funding for the Luke Kennedy Building will include FFE startup equipment for our new programs, Oil and Gas and

Precision Manufacturing. Additional funding will support all classrooms being provided with new marker boards and

cork boards. Shure and Tennsco will provide for all areas storage to include metal shelving, cloth storage, tool drawer

storage, heavy duty cabinets, and tool boards. A laptop lab will be supplied for PLTW’s growing program with their

additional classroom provided within the existing shop area. Another computer lab will be added to Luke Kennedy for

the Oil and Gas program. Funding will also be utilized for the repair of existing Lathes in Manufacturing.

The following detailed breakout of funding per program includes storage, equipment, classroom furniture, repairs to

existing equipment, and technology. Total expenditure per programs is as follows:

Oil and Gas $225,892.53

Construction $32,846.67

Ag $34,068.88

Precision Mfg $176,123.03

Manufacturing $44,824.00

PLTW $42,472.27

Shared Technology (Power Supplies) $800.00

Auto Tech (Storage) $40,712.69

Auto Collision (Storage) $47,805.96

Marker boards / Cork boards for Luke Kennedy $17,670.85

Logistics for move (storage, moving, board removal) $21,420.00

Total Expenditure for Budget Amendment $684,636.18

This FFE represents a request to use funding from the committed 6 million approved for CTE projects by the Board at a

summer 2014 Board workshop.

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301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567 Physical Address: 2200 Stapp Maxwell, Alvin, Texas


David Bolton

Director of Maintenance and Operations

April 7, 2015

To: Susan Wilson, Patrick Miller, Jeff Couvillion

From: David Bolton, Director of Maintenance and Operations

Subject: Request for Reclassification of 5-Year Capital Budget – $205,000 to Luke Kennedy

Renovation Construction Budget

Currently, under our 5-year capital budget, remaining funds are available after various completed projects

and/or we had funds designated for use to replace equipment Alvin High School. As these areas are now

a part of the Construction Renovation Project at Luke Kennedy, we are requesting funds be redirected to

the Construction Budget to assist with the completion of needed repairs and replacements as designated

under our 5 year plan.

The current funds are available for redirection to assist with the Construction Renovation:

1995.51.999.99C16 6249.62 HVAC Controls $65,000.00

Remaining Balance

1995.51.999.99C16 6249.57 Replace Exterior Doors & Metal Frames $20,000.00

Remaining Balance

1995.51.001.99C16 6249.03 Balance AC System at Central Plant AHS $120,000.00

Funds designated for use at AHS now will be allocated for

mechanical systems in the Luke Kennedy Construction project.

Total funds for reclassification to Construction Budget $205,000.00

We are requesting the reclassification of funds to the Construction Renovation Project as part of the

repairs will be covered by this contract.

Thank you for your consideration.

Cc: Adam Flores, Sonja Hockin, Linda Thom

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Agendum

Request to Consider Classroom Teaching Units for 2015-2016

School Year

Category Personnel/Action

Resource Personnel Dr. Buck Gilcrease Allen Roberts, Assistant Superintendent of Human Resources

Attachments Memo

Rationale Due to anticipated student growth for the 2015-2016 school year, we are requesting sixty-four classroom teaching

positions and four growth positions at this time. .

District Goal(s) Teachers and Staff Academic Performance

Fiscal Responsibility

Budget Implications

Teacher Salary Schedule


Board approval be granted so that campuses may begin posting positions and interviewing possible candidates.

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1

Memorandum

To: Dr. Buck Gilcrease, Superintendent

From: Allen Roberts, Assistant Superintendent of Human Resources

Date: 4/7/2015

Re: Personnel Request – 2015-2016 School Year

Due to anticipated student growth for the 2015-2016 school year, we are requesting sixty-four

classroom teaching positions and four growth positions. These positions are essential for each

campus to meet the needs of our growing population. By requesting the positions at this time, we

will be able to post them and recruit highly qualified candidates for our students early on. Thank you

for your consideration.

CONFIDENTIAL

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Agendum

Request to Consider Personnel Items – Employment of Personnel


Resource Personnel Dr. James “Buck” Gilcrease, Superintendent

Allen Roberts, Assistant Superintendent

Attachments Memo related to personnel

Rationale Requested personnel

District Goal(s) Teachers and Staff

Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for requested personnel

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Agendum

Request to Approve to Extend Term, Renew Term, and Renew

Probationary Contracts


Resource Personnel Dr. James “Buck” Gilcrease, Superintendent of Schools

Allen Roberts, Assistant Superintendent of Human Resources

Attachments Contract Recommendation Lists

Rationale To comply with the Texas Education Code, personnel contracts are considered at the April Board meeting. Attached are lists of contract recommendations for your approval.

District Goal(s) Teachers and Staff Technology Facilities

Academic Performance Parental/Community Involvement Fiscal Responsibility

Budget Implications

Funding within personnel budget allocation.

Recommendation or

Proposed Motion

That Board approve professional contract recommendations

as presented.

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Agendum

Request to Consider Personnel Items – Administrative

Appointments – Assistant Principal, Manvel Jr. High School (2)


Resource Personnel Dr. James “Buck” Gilcrease, Superintendent Allen Roberts, Asst. Superintendent of Human Resources

Attachments Memo related to administrative appointment to be distributed prior to the Board Meeting

Rationale Replacements due to resignation/retirement/reassignment of

administrators or new positions.


Academic Performance

Budget Implications

None


That Board approval be granted for Assistant Principal, Manvel Jr. High School (2)

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Agendum

Request to Consider Personnel Items – Administrative

Appointments – Associate Principal, Manvel High School


Resource Personnel Dr. James “Buck” Gilcrease, Superintendent Allen Roberts, Asst. Superintendent of Human Resources

Attachments Memo related to administrative appointment to be distributed prior to the Board Meeting

Rationale Replacements due to resignation/retirement/reassignment of

administrators or new positions.


Academic Performance

Budget Implications

None


That Board approval be granted for Associate Principal, Manvel High School

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Documents

ALVIN INDEPENDENT SCHOOL DISTRICT BOARD …...ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES REGULAR BOARD MEETING April 14, 2015 Official Agenda 7:00 PM 1. Call Meeting to Order