ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES … · PUBLIC HEARING / PRESENTATION - 2014-2015 Texas Academic Performance Report (TAPR) 3 5. Introduction of Greeters 27 6. Commendations

ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES

PUBLIC HEARING / REGULAR BOARD MEETING

February 9, 2016

Official Agenda

7:00 PM

MEETING TO BE HELD AT RODEO PALMS JUNIOR HIGH SCHOOL CAFETERIA

101 PALM DESERT DRIVE

MANVEL, TX 77578

1. Call Meeting to Order and Establish Quorum

2. Invocation

3. Pledge of Allegiance

4. PUBLIC HEARING / PRESENTATION - 2014-2015 Texas Academic Performance Report

(TAPR)

3

5. Introduction of Greeters 27

6. Commendations 28

7. Open Forum - Information Only

8. Presentation 30

A. Schematic Design of District Stadium

9. Consent Agenda - Action Items

A. Request to Consider Approval of Board Minutes 31

B. Request to Consider Approval of Trust Property 42

C. Request to Consider Approval of Contracted Service Submissions 50

D. Request to Consider Approval of 55 Foot Drainage Easement to the City of Manvel 56

E. Request to Consider Approval for the Dedication of a 10 Foot Waterline Easement to the City

of Manvel for Services at the AISD CTE Center

59

F. Request to Consider Approval for the Dedication of a 10 Foot Right of Way at the CTE Center

Along the East Side of FM 1128 to the Texas Department of Transportation

62

G. Request to Consider Approval for the Dedication of a 20 Foot Right of Way at the CTE Center

Along the South Side of Lewis Lane to the City of Manvel

65

H. Request to Consider Approval to Change Language in Board Policy CNB (LOCAL) 68

I. Request to Consider Approval to Waive Stadium Use Fees for Relay for Life 71

J. Request to Consider Approval of Out-of-Country Student Trips 73

10. Request to Consider Approval of Donation 77

11. Request to Consider Approval of Calling the Trustee Election and Schedule Election Dates -

Business Action Item

79

12. Request to Consider Approval of County Wide Joint Election - Business Action Item 81

13. Request to Consider Approval of Academic Calendar for 2016 - 2017 School Year -

Operations Action Item

90

14. Request to Consider Approval of School Boundary Advisory Committee's Recommendation

for Plan 1 Fall 2016 & Plan 2 Fall 2017 Elementary Attendance Boundaries - Business

Action Item

92

15. Request to Consider Approval of Contract Consultant Proposal with K-12 Insight - Business

Action Item

99

16. Request to Consider Approval of Award of the Guaranteed Maximum Price for the Career 112

and Technical Education Center Phase 2 - Business Action Item

17. Request to Consider Approval of Construction Manager at Risk Contract Delivery Method

for the AHS Memorial Stadium and Edwards Auditorium Renovation Project - Business

Action Item

115

18. Request to Consider Employment of Personnel - Personnel Action Item 117

19. Request to Consider Two (2) Additional Staffing Positions for Police Department for 2015-

2016 School Year - Personnel Action Item

118

20. Request to Consider Approval of Administrative Appointments - Personnel Action Item

A. Assistant Principal - Red Duke Elementary 123

B. Principal - Don Jeter Elementary 124

21. Superintendent's Report

22. Future Agenda Items

23. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a

closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or

session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be

held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the

meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following

sections and purposes:

Texas Government Code Section:

551.071 Private consultation with the board’s attorney.

551.072 Discussing purchase, exchange, lease, or value of real property.

551.073 Discussing negotiated contracts for prospective gifts or donations.

551.074 Discussing personnel or to hear complaints against personnel.

551.075 To confer with employees of the school district to receive information or to ask

questions.

551.076 Considering the deployment, specific occasions for, or implementation of, security

personnel or devices.

551.082 Considering the discipline of a public school child, or complaint or charge against

personnel.

551.083 Considering the standards, guidelines, terms, or conditions the board will follow, or will

instruct its representatives to follow, in consultation with representatives of employee

groups.

551.084 Excluding witnesses from a hearing.

Should any final action, final decision, or final vote be required in the opinion of the School Board with

regard to any matter considered in such closed or executive meeting or session, then the final action, final decision,

or final vote shall be either:

(a) In the open meeting covered by the Notice upon the reconvening of the public meeting; or

(b) at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall

determine.

Alvin Independent School District February 9, 2016

To AISD Board of Trustees

Agendum

Conduct Public Hearing on 2014-2015 Annual Report

Category Public Hearing

Resource Personnel Jennifer Valdez, Assistant Superintendent of Curriculum and

Student Learning Brent Shaw, Director of Accountability and Assessment

Attachments PowerPoint Presentation

Rationale The 2014-2015 Texas Academic Performance Report was released in December 2015. This report covers academic performance of students, teachers and programs.

An overview of the Annual Report that includes the TAPR, PEIMS Financial Standard Report, Accreditation Status,

Performance Objectives, Report on Violent or Criminal Incidents, and Student Performance in Postsecondary

Institutions will be presented. Information regarding the annual report is available on the

Alvin ISD website.

District Goal(s) Academic Performance, Teachers and Staff, and Fiscal

Responsibility

Budget Implications

None

Recommendation or Proposed Motion

None

3

Alvin ISDFebruary 9, 2016

2014-15 Alvin ISD Annual Report Public Hearing

4

Texas Education Code §39.053 requires each district’s board of trustees to publish an annual report that includes:

q Texas Academic Performance Report (TAPR);q PEIMS Financial Standard Report;q District Accreditation Status;q Campus Performance Objectives;q Report on Violent or Criminal Incidents on Campusesq Information received under Texas Education Code

51.403(e) from the Texas Higher Education Coordinating Board

Texas Education Code §39.053

2

5

Ø Compiled by TEA for every district and campus using PEIMS and Student Assessment Data

Ø Part I: Cover Pageq 2015 Accountability Rating (District and each Campus)

q 2015 Special Education Determination Status (District Only)§ Represents an integrated determination status based on

– PBMAS indicators in Special Education– Special Education State Performance Plan– Data integrity– Uncorrected noncompliance– Audit findings

q Distinction Designations§ District – 1 possible distinction (Postsecondary Readiness)§ Each Campus – up to 7 possible distinctions

1. 2014-15 Texas Academic Performance Report (TAPR)

3

2014-15 Annual Report

6

Ø Part II: 2014-15 Performance

q Significant changes in reporting of STAAR Performance in 2014-15 TAPR§ STAAR performance ONLY includes performance on

– STAAR | STAAR Spanish (Grades 3-5) | STAAR L

§ 2014-15 TAPR excludes– STAAR A | STAAR Alternate 2– Math Grades 3-8 (all versions of STAAR)

§ 2014-15 TAPR only reports STAAR performance for 2015– TAPR usually includes current year and prior year STAAR performance– Because of the exclusion of so many test results, a direct comparison of

2015 to 2014 is not possible or meaningful

4

2014-15 Annual Report1. 2014-15 Texas Academic Performance Report

(TAPR)

7

Ø Part II: 2014-15 Performanceq Summarizes STAAR Performance by subject and grade level/course*

§ % at or Above Phase-in Satisfactory Standard (i.e., Level II-Phase 1)

q Summarizes STAAR Performance by subject§ % at Postsecondary Readiness Standard (i.e., Level II-Final)§ % at Advanced Standard (i.e., Level III)§ % Met or Exceeded Progress (Reading, Math, Writing)§ % Exceeded Progress (Reading, Math, Writing)

q Includes results from “2015 Accountability Year”

q Only includes results for students in the “accountability subset”§ Students taking assessments who were enrolled in the district/campus on the preceding

fall snapshot date (last Friday of October)

1. 2014-15 Texas Academic Performance Report (TAPR)

5


* Student results are grouped based on the assessment taken, not the grade level of the student. For example, an 8th grader who took the Algebra I EOC is included in the Algebra I EOC results, not the Grade 8 Math results.

Summer 2014 EOCs December 2014 EOCs Spring 2015 EOCs and Grades 3-8 assessments

8

Ø Part II: 2014-15 Performanceq STAAR Performance is reported for 13 student population groups

§ For the District TAPR: State | Region | District | 10 Student Groups§ For each Campus TAPR: State | District | Campus | 10 Student Groups§ 10 Student Groups (District and Campus)

– 7 Race/Ethnicity Groups: African American | Hispanic | White | American Indian | Asian | Pacific Islander | Two or More Races

– Special Education – Economically Disadvantaged– English Language Learners (including 1st and 2nd year monitored students formerly identified as

ELL)

q Example: % at or Above Phase-in Satisfactory Standard or Above (All Grades)§ Reading§ Math (Algebra I only)

6


(TAPR)

9

77 77 77 77

69

83

67

92

45

86

47

68

61

Chart Title

State

Region

Distric

t

African

American

Hispanic

White

American

Indian

Asian

Pacific

Islan

der

Two or M

ore Races

Specia

l Ed

Econ Disa

dv ELL0

10

20

30

40

50

60

70

80

90

100

2015

7


10

81 81 8279 78

85

75

97

83

48

76

52

Chart Title

State

Region

Distric

t

African

American

Hispanic

White

American

Indian

Asian

Pacific

Islan

der

Two or M

ore Races

Specia

l Ed

Econ Disa

dv ELL0

10

20

30

40

50

60

70

80

90

100

2015

8


11

Ø Part II: 2014-15 Performanceq Progress of Prior Year STAAR Failers (Percent of Failers Passing STAAR)

§ Percent of students in grades 4-8 who failed STAAR in the prior year but passed the corresponding assessment in the current year

q Student Success Initiative – Reading (Grades 5 & 8)§ Percent of Students Meeting Level II-Phase 1 Standard on 1st STAAR Administration§ Percent of Students Requiring Accelerated instruction§ Percent STAAR Cumulative Met Standard (1st and 2nd test administrations)

9


(TAPR)

12

Ø Part II: 2014-15 Performanceq Bilingual Education/English as a Second Language Performance Measures

§ Shows performance indicators disaggregated by 11 columns (based on program instructional models) for students identified as LEP in the 2014-15 school year– 5 columns for LEP students receiving various models of Bilingual Education services– 3 columns for LEP students receiving various models of ESL services– LEP students receiving No Services– LEP students receiving Services– Total LEP/ELL students

§ Indicators reported:– % at or Above Phase-in Satisfactory Standard (i.e., Level II-Phase 1)– % at Postsecondary Readiness Standard (i.e., Level II-Final)– % at Advanced Standard (i.e., Level III)– % Met or Exceeded Progress– % Exceeded Progress– Progress of Prior Year STAAR Failers

10


(TAPR)

13

Ø Part III: 2014-15 Participationq 2015 STAAR Participation – All Grades/All Tests

§ Percent Tested | Percent Not Tested§ Of those tested, percent included in accountability

Ø Part IV: Attendance and Postsecondary Readinessq Attendance Rate and Annual Dropout Rates (Gr. 7-8 and Gr. 9-12)

§ Reported for 2013-14 and 2012-13 (most recent years for which data are available)

11


(TAPR)

14

Ø Part IV: Attendance and Postsecondary Readinessq Longitudinal Graduation Rates

§ 4-Year Rate (Class of 2014 and Class of 2013)§ 5-Year Extended Rate (Class of 2013 and Class of 2012)§ 6-Year Extended Rate (Class of 2012 and Class of 2011)§ 4-Year and 5-Year Federal Graduation Rates (without exclusions)§ RHSP/DAP Graduates Longitudinal Rate (Class of 2014 and Class of 2013)§ RHSP/DAP Graduates Annual Rate (Class of 2014 and Class of 2013)

q Advanced Course/Dual Enrollment Completion§ Grades 11-12§ Grades 9-12

12


(TAPR)

15

Ø Part IV: Attendance and Postsecondary Readinessq College-Ready Graduates (Class of 2014 and Class of 2013) – based on

TAKS/ACT/SAT scores

q College and Career Ready Graduates (Class of 2014) – based on§ Meeting TSI criteria in both Reading and Math OR§ Earning credit for at least 2 advanced/dual credit courses in 2012-13 or 2013-14 OR§ Enrolling in a coherent sequence of CTE courses as part of a 4-year plan of study

q AP/IB Results

q SAT/ACT Results

q Graduates Enrolled in Texas Institutions of Higher Education

q Graduates in Texas Institutions of Higher Education Completing One Year without Remediation

13


(TAPR)

16

Ø Part V – Profileq Student Information (based on Fall 2014 PEIMS Submission)

§ Total Students and Students by Grade Level§ Ethnic Distribution§ Students by Identified Indicator

– Economically Disadvantaged | Non-Educationally Disadvantaged | ELL Students | Students with Disciplinary Placements (2013-14) | At-Risk

§ Graduates by Ethnicity and by Graduation Type§ Retention Rates by Grade§ Data Quality§ Class Size Information

14


(TAPR)

17

Ø Part V – Profileq Staff Information (based on Fall 2014 PEIMS Submission)

§ Total Staff– Professional/Aides/Auxiliary– Ethnicity and Gender– Highest Degree Held– Years of Experience

§ # of Students per Teacher§ Average Years of Experience§ Average Teacher Salary and Average Actual Salaries§ Instructional Staff Percent and Turnover Rate

q Program Information (based on Fall 2014 PEIMS Submission)§ Student Enrollment by Program§ Teachers by Program

15


(TAPR)

18

2013-14 Actual Financial Data(District)

Ø ReceiptsØ Fund BalancesØ DisbursementsØ Program ExpendituresØ Tax RatesØ 2012 Tax Year State Certified Property

ValuesØ Percent of Total Budgeted Expenditures

2. PEIMS Financial Standard Report (2013-14 Financial Actual Report)

16


2013-14 Actual Financial Data(Each Campus)

Ø Expenditures by ObjectØ Expenditures by FunctionØ Program Expenditures by

Program

19

Ø Each year, TEA assigns one of four accreditation statuses to each district in the state:

1. Accredited2. Accredited-Warned3. Accredited-Probation4. Not Accredited-Revoked

Ø In assigning an accreditation status to a district, TEA considersq Academic accountability ratingsq Financial accountability ratingsq Data integrityq Program-area deficiencies identified through PBMAS

Ø The District’s 2014-15 Accreditation Status is: ACCREDITED

3. 2014-15 District Accreditation Status

17


20

Ø Campus Improvement Plans (CIP)q Each campus has developed and is implementing a CIP, as required by TEC

§11.253

q Each CIP includes performance objectives based on data analysis and needs assessments (including data reported in the 2013-14 TAPR)

q Each campus periodically measures progress toward its performance objectives

Ø Campus Performance Objectives are approved by the Board

Ø Campus CIPs are posted on the district’s website and are available for review at the district’s central office or on each campus

4. Campus Performance Objectives

18


21

Ø TEC Section 39.306 requires each district to publish, as part of its Annual Report, a report on violent and criminal incidents in the district

Ø The report must include the number, rate and type of violent or criminal incidents that occurred

Ø The district’s report for the 2014-15 school year is available for review at the district’s central office and at each campus in the district

5. Report on Violent or Criminal Incidents

19


22

Ø TEC Section 39.306 requires each district to publish, as part of its Annual Report, a report on student performance in postsecondary institutions during the first year enrolled after graduation from high school

Ø These data are compiled by the Texas Higher Education Coordinating Board (THECB)

Ø The most current report is for 2012-13 High School Graduatesq Student performance is measured by the Grade Point Average (GPA) earned by 2012-

13 high school graduates who attended public four-year and two-year institutions of higher education in fiscal year 2014

q For each student, the grade points and college-level semester credit hours earned by the student in Fall 2013, Spring 2014, and Summer 2014 are added together and averaged to determine the GPA

6. Student Performance in Postsecondary Institutions

20


23

Ø Provides definitions, describes methodologies, and lists sources for each data point in the TAPR

Ø A Spanish translation of the TAPR Glossary is scheduled for release in January 2016

7. TAPR Glossary

21


24

Ø The District’s Annual Report will be posted on the district’s website within 2 weeks after this meeting

Ø Paper copies of the District’s Annual Report will also available at the district’s central office and on each campus in the district

Resources and Availability of Annual Report

22


25

Ø Contact:

Questions?

23


Name Brent ShawPosition Director of Accountability and AssessmentPhone 281-245-2515Email [email protected]

26



Agendum

Greeters

Category Greeters

Resource Personnel Dr. Buck Gilcrease, Superintendent

Daniel Combs, Communications

Attachments None

Rationale February is Career and Technical Education Month, which is an

opportunity to celebrate CTE, as well as the achievements and

accomplishments of the various program offerings. CTE aims at

developing foundation skills, core workplace competencies, and

specific skill competencies in various occupational areas to

assist students with being college and career ready upon

graduation. This evening we have with us student leaders from

various Alvin ISD CTE Organizations, who were here to greet

each of you, and will now share a few words.

Budget Implications

None


None

27



Agendum

Student & Faculty Commendation

Category Recognition


Daniel Combs, Communications

Attachments None

Rationale

Bonnie Plants 3rd grade Cabbage Program Scholarship

Thomas Villarreal of Walt Disney Elementary recently won a $1,000 scholarship for growing an oversized cabbage that placed first in the State of Texas. Thomas's cabbage weighed

around 14 pounds. In addition to receiving a commendation from our Board of Trustees, Mr. Jim Grant of Bonnie Plants is also here to present

an award to Thomas for his accomplishments.

Houston Livestock Show and Rodeo School Artwork Alvin ISD Fine Arts programs produced another big win when Houston Livestock Show and Rodeo officials selected eight

student artists to showcase their artwork at this year’s rodeo. The committee, which consisted of 20 judges, viewed 638 pieces of artwork produced by talented Alvin ISD students from grades

K-12. The winning artwork will be on exhibit at the Houston Livestock Show and Rodeo’s Hayloft Gallery at the NRG

Stadium March 1-20. Best in Show: Ryan Duncan (3rd grade) – Red Duke Elementary Teacher: Melinda LeBoeuf

Jessica Moulton (8th grade) – Nolan Ryan JH Teacher: Amy Gardziel

Anna Chemplayil (10th grade) – Manvel HS Teacher: Courtney Werden

Gold Medal Winners Amanda Jett (5th grade) – Longfellow Elementary Teacher: Lynette LeCompte

Ami Dongchau (8th grade) – Nolan Ryan JH Teacher: Amy Gardziel

28

Laura Dennison (11th grade) – Manvel HS Teacher: Vicky Satterwhite

Cloveil Napata (12th grade) – Manvel HS Teacher Vicky Satterwhite

Special Merit Winner Shaofen Xue (9th grade) – Manvel HS

Teacher: Meghan Anderson

District Goal(s) None

Budget Implications

None


That a commendation be presented to the students listed above.

29



Agendum Presentation of Stadiums

Category Business

Resource Personnel Patrick Miller Associate Superintendent Student Learning Environment

Attachments

Rationale Schematic design of the District Stadium and the progress of Memorial Stadiums Public Steering Committee will be presented for Board affirmation.

Budget Implications None

Recommendation or

Proposed Motion

None

30

On December 8, 2015 the Alvin

Independent School District Board

of Trustees met for a Regular

Meeting at the Alvin Independent

School District, 301 E. House

Street, Alvin, Texas with the

following members present:

Cheryl Harris Tiffany Wennerstrom, Nicole Tonini, Vivian Scheibel, Regan Metoyer, Julie Pickren and Earl Humbird

Superintendent Gilcrease and other

administrative staff were also

present.

ITEM #1- CALL MEETING TO ORDER AND ESTABLISH QUORUM

President Harris called the meeting

to order at 7:00 p.m. in accordance

with the Texas Open Meetings Act,

Texas Government Code Section

551.001 stating that a quorum of

Board members was present, notice

was duly posted.

ITEM #2, #3 & #4 – INVOCATION/ PLEDGE/GREETERS

Trustee Pickren gave the invocation

and led the Pledge of Allegiance.

Greeters for the evening were AHS

and MHS Agriculture students.

ITEM #5 – COMMENDATIONS

2015 Brazoria County Fair The following students were recognized for their success at

the 2015 Brazoria County Fair:

Cody Kettler, Shelby Smith, Shelby

Pollard, Jessica Hall, Tori Peters,

Brittany Gabrysch, Justin Barlow,

Chris Garcia, Andrew Teague,

Lauren Bockel, Tori Hatfield, Cade

Kettler and Amanda Meyer.

Nolan Ryan SeaPerch Team

The Nolan Ryan JH SeaPerch Team,

the Wave Riders, were selected as

one of ten STEM winners at the

Houston Energy Day for their

concept and design of an

underwater city and for placing at

SeaPerch Nationals. The following

students were honored: Bianca

Acosta, Liam Ramsey, Nikita Singh,

Joshus Amistoso and Reagan

Forrest

Under Armour All-American HS Football Game

Two Manvel HS student athletes

were selected to participate in the

2016 Under Armour All-American

High School football Game –

January 2016: Deontay Anderson &

Austin Myers

ITEM #6 – PRESENTATIONS

Career Tech Center Schematic Design

PBK Architects developed the

schematic design for the CTE Center

on Lewis Lane in Manvel Texas. An

update for design and construction

timeline was presented.

Elementary #18 Schematic Design

Stantec Architecture developed the

schematic design for Elementary

#18 at the Pomona Subdivision in

Manvel, Texas. An update for

design and construction timeline

was presented.

ITEM #7 – ANNOUNCEMENT OF BOARD TRAINING CREDIT

The State Board of Education rules

require that the local Board

President report on compliance with

continuing education requirements

at the last meeting of the calendar

year.

All Alvin ISD Board members have

exceeded their yearly requirements

for continuing education training.

ITEM # 8 – OPEN FORUM

There were no open forum requests

ITEM #9 - REQUEST TO CONSIDER CONSENT AGENDA ITEMS A-G

Trustee Wennerstrom made a

motion to approve Consent Agenda

Items A-G. Trustee Tonini seconded

the motion. Motion carried

unanimously (7-0).

RReegguullaarr BBooaarrdd MMeeeettiinngg DDeecceemmbbeerr 88,, 22001155

31

Page 2 Regular Board Meeting December 8, 2015

ITEM A – REQUEST TO CONSIDER APPROVAL OF HB1 ACCOUNT ROLL-OVER BUDGET AMENDMENT #5

Amendment #5 - $600,000.00

Kathy Windsor requested a budget

amendment roll-over for the HB1

accounts in the amount of

$600,000.00 ITEM B – REQUEST TO CONSIDER APPROVAL OF RENEWAL OF INTER-LOCAL AGREEMENTS AND RESOLUTIONS FOR DISTRICT COOPERATIVES

Under guidance of the State

Purchasing Law 44.031 (a)(4), the

Board must approve an Inter-local

Agreement (or resolution) for the

district’s participation in a

cooperative.

Currently, a request was made to

approve various Inter-local

Agreements (and resolutions). Due

to the time span since they were last

awarded by the Board, the

Purchasing Department elected to

resubmit the paperwork for board

approval

ITEM C – REQUEST TO CONSIDER APPROVAL OF GENERAL OPERATING EXPENSE REQUEST FOR PROPOSAL

Pursuant to Texas Education Code

44.031, contracts for the purchase

of goods and services valued at

$50,000 or more will be presented

for awarding based on an approved

competitive bidding method. The

RFP for general operating expenses

meets these requirements. This

proposal is requested for a one (1)

year contract with a two (2) year

renewal extension as presented.

ITEM D – REQUEST TO CONSIDER APPROVAL OF COOPERATIVE PURCHASING CONTRACTS MANAGEMENT FEES

Pursuant to TEA code 44.0331(a)

should a school district enter into a

purchasing contract valued at

$25,000 or more or any other

cooperative purchasing program

authorized for school districts by

law, the District shall document any

contracted related fees, including

any management fees, and the

purpose of any fees under the

contract.

ITEM E - REQUEST TO CONSIDER APPROVAL OF CONTRACTED SERVICE SUBMISSIONS

Five proposals were received for

Federal Programs Contract Service

(FPCSP) with a one-year non-

exclusive term contract.

Twelve proposals were received for

another service commodity codes as

classified under the Contractor

Consultant Services (CCP) for a one-

year non-exclusive award with the

option to renew for an additional

two years.

ITEM F – REQUEST TO CONSIDER APPROVAL OF TRANSPORTATION PROPANE DISPENSER REPLACEMENT REQUEST FOR PROPOSAL

Pursuant to Texas Education Code

44.031, contracts for the purchase

of goods and services valued at

$50,000 or more will be presented

for awarding based on an approved

competitive bidding method. An

RFP was extended for the demolition

and replacement of the propane

dispenser at Transportation.

Request award of proposal to

Propane Specialty Services LLC

meeting the terms and conditions

set forth in the proposal process in

the amount of $37,097.25 to stay

within the state purchasing

thresholds.

ITEM G – REQUEST TO CONSIDER APPROVAL OF THE FIRST READING OF TASB POLICY UPDATE 103

TASB updated the legal policies for

review

ITEM H – REQUEST TO CONSIDER APPROVAL OF BOARD MINUTES

32


The following Board of Trustee

minutes were submitted for

approval:

November 4, 2015

November 10, 2015

November 16, 2015

December 2, 2015

ITEM #10 – REQUEST TO CONSIDER APPROVAL OF DISTRICT / CAMPUS PERFORMANCE OBJECTIES

Texas Education Code requires that

each district/campus improvement

plan set objectives based on the

TAPR report and periodically

measure progress toward the

performance objectives. These

objectives must be approved by the

local board of trustees and must be

included in the published annual

TAPR report.

Also, as per requirement, the

District/Campus Improvement

Plans will be published to the Alvin

ISD website and updated as needed.

Trustee Tonini made a motion to

approve the district/campus

performance objectives. Trustee

Humbird seconded the motion.

Motion carried unanimously (7-0).

ITEM #11 – REQUEST TO CONSIDER APPROVAL OF VOTES FOR BRAZORIA COUNTY APPRAISAL DISTRICT BOARD OF DIRECTORS ELECTION 2016-2017

During the October 13, 2015

meeting, the Board of Trustees

approved the adoption of a

resolution nominating Mr. Tommy

King for a position on the ballot of

the Board of Director’s for the

Brazoria County Appraisal District.

Once the resolution is passed the

Board of Trustees must cast its

votes for a person nominated on the

ballot.

Alvin ISD is entitled to cast 805

votes.

Trustee Metoyer made a motion to

cast 805 votes for Mr. Tommy King

to represent Alvin ISD on the

Brazoria County Appraisal District

Board of Director’s 2016-2017.

Trustee Scheibel seconded the

motion. Motion carried

unanimously (7-0).

ITEM #12 – REQUEST TO CONSIDER APPROVAL OF BOND SALE AUTHORIZATION

Order authorizing the issuance, sale

and delivery of Alvin Independent

School District unlimited tax

schoolhouse and refunding bonds,

in one or more series, setting certain

parameters for the bonds;

authorizing a pricing officer to

approve the amount, the interest

rate, price and terms thereof and

certain other procedures and

provisions related thereto; levying a

tax and providing for the security

and payment of such bonds; and

enacting other provisions relating

thereto.

This provides for delegation of

pricing of the Bonds to certain

officers and a maximum bond

amount of $200M.


motion to approve authorizing the

issuance, sale and delivery of bonds

as presented. Trustee Metoyer

seconded the motion. Motion

carried unanimously (7-0).

ITEM #13 – REQUEST TO CONSIDER BUDGET AMENDMENT #6 AND GUARANTEED MAXIMUM PRICE FOR SHADOW CREEK HIGH SCHOOL PRACTICE POOL

At the prior direction of the Board,

AISD Building Programs has

proceeded with the design and

bidding of a practice pool at Shadow

Creek High School.

In order to proceed with

construction, it is necessary to

approve Budget Amendment #6 for

all permitting, GMP, and FFE in the

amount of $8,270,750 and

authorize a contractor the

33


Guaranteed Maximum Price (GMP)

with Gamma Construction.

Trustee Pickren made a motion to

approve Budget Amendment #6 for

the project budget in the amount of

$8,270,750 and authorize the

Superintendent or his designee to

review and execute the negotiated

GMP for the construction Manager

@Risk contract with Gamma

Construction in the amount not to

exceed $7,986,550. Trustee

Scheibel seconded the motion.


ITEM #14 – REQUEST TO CONSIDER PURCHASE OF STUDENT INFORMATION SYSTEM AND FINANCIAL MANAGEMENT SYSTEM AND BUDGET AMENDENT

Request to purchase the Student

Information system from Skyward

and Munis Financial Management

from Tyler Technologies.

Budget Amendment #7 $1,326,415.50

A budget amendment in the amount

of $1,326,415.50 was requested to

purchase the Student Information

system and Financial Management

System.

Trustee Humbird made a motion to

approve the expenditure over

$75,000 purchase of the Student

Information system from Skyward

and the Financial Management

System from Tyler Technologies and

Amendment #7 in the amount of

$1,326,415.50. Trustee Tonini



ITEM #15 – REQUEST TO CONSIDER BUDGET AMENDMENT #8 AND CONTRACT FOR FIELD TURF REPLACEMENT PROJECT AT ALVIN ISD MEMORIAL STADIUM

The Athletics and Maintenance

Department are requesting approval

of Budget Amendment #8 and a

contract to perform the field turf

replacement project at Alvin ISD

Memorial Stadium.


approve Budget Amendment #8 in

the amount of $450,000 and

authorize the Superintendent or his

designee to review and execute the

negotiated contract to replace the

turf at Alvin Memorial Stadium.



unanimously (7-0).

ITEM #16 – REQUEST TO CONSIDER EMPLOYMENTS

As presented.


approve all requested personnel as

presented. Trustee Wennerstrom



ITEM # 17- REQUEST TO CONSIDER APPROVAL OF ADINISTRATIVE APPOINTMENT / ASSISTANT PRINCIPAL GLENN YORK ELEMENTARY

Administration recommended

Melissa Roberts to serve in the

position of Assistant Principal at

Glenn York Elementary.


approve Ms. Roberts as presented.

Trustee Humbird seconded the

motion as presented. Motion


ITEM #18 – SUPERINTENDENT’S REPORT

Dr. Gilcrease reviewed current

events throughout the District.

ITEM #19 – FUTURE AGENDA ITEMS

No future agenda items were

requested.

ITEM #20 – ADJOURNMENT


adjourn meeting. Trustee Metoyer


carried (7-0).

34


Meeting was adjourned at 8:06 p.m.

Attest:

________________________________

Cheryl Harris, President

________________________________

Regan Metoyer, Secretary

35

On January 6, 2016 the Alvin


of Trustees met for a Workshop

Meeting at 12:00 noon in the

Central Administration Building,

AISD, Alvin, Texas, with the


Cheryl Harris, Regan Metoyer, Nicole Tonini, Julie Pickren, Earl Humbird and Tiffany Wennerstrom. Trustee Scheibel was unable to attend the meeting. Superintendent Gilcrease and other administrative staff were in attendance as well. ITEM #1 - CALL TO ORDER


to order stating that a quorum of

Board members were present, notice

was duly posted, and the meeting

was called to order in accordance



551.001.

ITEM #2 – DISCUSS INFORMATIONAL ITEMS RELATED TO UPCOMING (January 12, 2016) BOARD AGENDA

The January 12, 2016 Board agenda

was reviewed and discussed.



adjourn the meeting. Trustee

Pickren gave a second to the motion.


Meeting was adjourned at 11:43

p.m.

Attest:

________________________________


________________________________


BBooaarrdd WWoorrkksshhoopp

JJaannuuaarryy 66,, 22001166

36



of Trustees met for a Regular

Meeting at the Alvin Independent

School District, 301 E. House

Street, Alvin, Texas with the


Cheryl Harris, Tiffany Wennerstrom Earl Humbird, Regan Metoyer, Nicole Tonini, Julie Pickren and Vivian Scheibel



present.

ITEMS #1, #2, #3 - CALL MEETING TO ORDER AND ESTABLISH QUORUM – INVOCATION & PLEDGE


to order at 7:00 p.m. in accordance



551.001 stating that a quorum of

Board members was present, notice

was duly posted. Trustee

Wennerstrom gave the invocation

and led the Pledge.

ITEM #4 – INTRODUCTION OF GREETERS

The greeters for the evening were

members of the Manvel High School

Chamber Choir, who recently had

the opportunity to sing back up to

world-famous gospel singers,

Dionne Warwick, and Yolanda

Adams, at a concert honoring former

President George Bush. They are

under the direction of Director John

Gallagher.

ITEM #5 – SPECIAL PRESENTATION

School Board Appreciation Month

January 2016 is School Board

Appreciation Month. The Board of

Trustees was recognized and

honored for the hours they have

dedicated to the students of Alvin

ISD.

ITEM #6 STUDENT & FACULTY COMMENDATION & RESOLUTION

Alvin Cub Scout Pack 487

Assisted Stevenson Primary with the

development of a butterfly garden.

The garden was made possible

through submission of a grant

submitted by Mrs. Van Riper to the

Alvin ISD Education Foundation.

Positively Promoting Public Schools Committee, Resolution

The Positively Promoting Public

Schools Committee Resolution

naming Trustee Wennerstrom to

serve on this committee was

submitted for Board approval. This

committee’s function is to determine

how the Gulf Coast Area Association

of School Boards can develop a

broad, unified and positive effort to

promote public education

throughout the Gulf Coast area.


approve the resolution as presented.

Trustee Metoyer seconded the

motion.

ITEM #7 – PRESENTATIONS

School Boundary Advisory Committee

Representatives of the SBAC

(Heather Lewis, Kelly Hopkins and

Travis McGire) presented the

committees zone approved

recommendations.

With the completion and opening of

Meridiana and Hasse Elementary, it

is necessary to create new

elementary boundaries for Fall 2016

and Elementary 17 & 18 in Fall

2017.

ITEM #8 – OPEN FORUM

No Open Forum requests were

submitted

ITEM #9 - REQUEST TO CONSIDER CONSENT AGENDA ITEMS A-D


approve Consent Agenda Items A-D.

Trustee Wennerstrom seconded the

RReegguullaarr BBooaarrdd MMeeeettiinngg JJaannuuaarryy 1122,, 22001166

37

Page 2 Regular Board Meeting January 12, 2016


unanimously (7-0). ITEM A – REQUEST TO CONSIDER APPROVAL OF BUDGET AMENDMENTS #9 & #10

Amendment #9 - $4,075,000

To re-appropriate funds to

Maintenance & Operations for

electricity

Amendment #10 - $290,398

To reclassify social work service

codes

ITEM B – REQUEST TO CONSIDER APPROVAL OF PROPERTIES IN TRUST

The Offer & Recommendation report

was submitted as follows:

Property # 1235-0225-000

Bidder Gabriel Ortega

Legal Description W. Lang, Block 48, Lot 5

Acres .1435

Appraised Value $18,750

Taxes Due $9,257

Offer $4,850

Met Min. Bid at Sale $9,717

% of Taxes Due 52%

% of Value 26%

Years in Judgment 2

Additional Yrs. Off Role 2

Recommendation was to accept the

offer.

ITEM C – REQUEST TO CONSIDER CONTRACTED SERVICE SUBMISSIONS

Four proposals were received for

Federal Programs Contract Service

(FPCSP) with a one year non-

exclusive term contract.

Seventeen proposals were received

for other service commodity codes

as classified under the Contractor

Consultant Services (CCP) for a one

year non-exclusive award with the

options to renew for an additional

two years.

ITEM D – REQUEST TO CONSIDER APPROVAL OF TASB POLICY 103

TASB updated policies for review.

The first reading of TASB Policy

Update 103 was approved at the

December 8, 2015 Board Meeting.

ITEM #10 – REQUEST TO ENGAGE EXTERNAL AUDITORS FOR THE 2015-2016 FINANCIAL REPORTING UNDER A PROFESSIONAL SERVICE CONTRACT, RFP

Annually, the District is required to

employ an external audit firm. The

District recommended Hereford,

Lynch, Sellars & Kirkham, CPA

external auditing services for fiscal

year ending June 30, 2016.

Trustee Scheibel made a motion to

approve the External Audit

Engagement Letter for 2015-2016

under a Professional Service

Contract with a three year term

renewal. Trustee Pickren seconded

the motion. Motion carried

unanimously (7-0).

ITEM #11 – REQUEST TO CONSIDER APPROVAL OF IDENTIFIED HAZARDOUS ROUTES WITHIN THE DISTRICT

The Transportation Department is

declaring the designated identified

areas which are within two miles of

a campus as hazardous, permitting

a continuation of established

hazardous bus routes through the

2017 school year.

Trustee Metoyer made a motion to

approve identified Hazardous Routes

within Alvin ISD through the 2017

school year. Trustee Tonini



ITEM #12 – REQUEST TO CONSIDER APPROVAL OF EMPLOYMENTS

As presented


motion to approve all requested

personnel as presented. Trustee

Scheibel seconded the motion.


ITEM #13 – REQUEST TO CONSIDER APPROVAL OF CUSTODIAL STAFF FOR 2015-2016

New campuses on schedule for

completion this Spring and early

38

Page 3 Regular Board Meeting January 12, 2016

Summer: Shadow Creek High

School, Meridiana Elementary and

Hasse Elementary will need start-up

and final cleaning manpower before

the next school year.

Custodial staff is needed to make

ready these new campuses.


approve the additional custodian

positions for the Maintenance

Department for 2015-2016 school

year as requested. Trustee Metoyer



ITEM #14 – REQUEST TO CONSIDER APPROVAL OF ADMINISTRATIVE APPOINTMENTS

Assistant Athletic Director – Head Football Coach – Shadow Creek High School

Mr. Brad Butler was recommended

by administration to serve in the

position of Assistant Athletic

Director and Head Football Coach

for Shadow Creek High School

Trustee Pickren made a motion to

approve Mr. Butler as presented.

Trustee Humbird seconded the


unanimously (7-0).

Principal – Meridina Elementary

Mrs. Kim Fox was recommended by

administration to serve in the

position of Meridiana Elementary

Principal.


approve Mrs. Fox as presented.



unanimously (7-0).

ITEM #15 – SUPERINTEDENT’S REPORT

Superintendent Gilcrease

highlighted current events within

the District.

ITEM #16 – FUTURE AGENDA ITEMS

No future agenda items were

requested.

ITEM #17 – CLOSED EXECUTIVE SESSION

The Board of Trustees entered into a

Closed Executive Session at 7:50

p.m. to discuss the following:

551.072 Discussion of Purchase, Exchange,

lease or Value of Real Property

The Board returned into an Open

Session at 8:35 p.m.

ITEM #18 – REQUEST TO CONSIDER APPROVAL OF PURCHASE OF PROPERTY

As discussed in Closed Session


approve the purchase of +/- 95

acres of real property as the site for

building both a District Stadium

and Satellite Transportation Center

with authorization for the

Superintendent or his designee to

perform due diligence, negotiate,

and execute the final sale and

purchase agreement.



unanimously (7-0).

ITEM #19 – ADJOURNEMENT


adjourn the meeting at 8:37 p.m.

Trustee Tonini seconded the motion.


Attest:

_______________________________


________________________________


39



of Trustees met for a

Special/Workshop Meeting at 6:30

p.m. in the Central Administration

Building, AISD, Alvin, Texas, with

the following members present:

Cheryl Harris, Tiffany Wennerstrom, Julie Pickren, Earl Humbird, Vivian Scheibel, Nicole Tonini and Regan Metoyer.



present.

ITEM #1 - CALL TO ORDER



Board members were present, notice

was duly posted, and the meeting

was called to order in accordance



551.001.

ITEM #2 – CLOSED EXECUTIVE MEETING

The Board entered into a Closed

Executive Session at 6:31 p.m. to

discuss the following:

1. 551.074 Superintendent’s Evaluation /

Contract

The Board returned into an Open

Session at 10:01 p.m.

ITEM #3 – OPEN SESSION / POSSIBLE ACTION FROM CLOSED EXECUTIVE SESSION

As discussed in Closed Session,


increase Superintendent Gilcrease’s

salary by 3% as well as add one year

to his current contract. Trustee

Humbird seconded the motion.




adjourn the meeting at 10:03 p.m.



unanimously (7-0).

Attest:

________________________________


________________________________


SSppeecciiaall MMeeeettiinngg JJaannuuaarryy 1188,, 22001166

40

On February 3, 2016 the Alvin


of Trustees met for a Workshop

Meeting at 12:00 noon in the

Central Administration Building,

AISD, Alvin, Texas, with the


Cheryl Harris, Julie Pickren and Tiffany Wennerstrom. Trustee’s Scheibel, Metoyer, Tonini and Humbird were unable to attend the meeting. Superintendent Gilcrease and other administrative staff were in attendance as well. ITEM #1 - CALL TO ORDER



Board members were not present,

thus the meeting was canceled.

BBooaarrdd WWoorrkksshhoopp

FFeebbrruuaarryy 33,, 22001166

41



Agendum

Request to Consider Approval of Trust Property

Category Business

Resource Personnel Susan Wilson, Chief Financial Officer

Attachments Offer and Recommendation Report

Rationale The “OFFER AND RECOMMENDATION REPORT” listing this

month’s offers for properties in trust is included.

District Goal(s) Fiscal Responsibility

Budget Implications

None


That Board accept trust property number 3690-0025-000, 3690-0026-000 and 6398-0132-000.

42

Alvin Independent School DistrictTrust PropertyFebruary 9, 2016

Property # Acc

ept

Rej

ect

LEGAL DESCRIPTION

CURRENTAPPRAISED

VALUETAXES

DUE

MetMinimun

Bid atSale

% ofTaxesDue

% ofValue

# Yrs inJudgmt

Addt'l YrsOff RollBIDDER OFFER

3690-0025-00 A Xuan Nguyen W. Lobbit, Block 6, Lot 3 .1435 Acres $2,190 $2,021 $2,190 $2,190 108% 100% 2014 1

3690-0026-00 A Xuan Nguyen W. Lobbit, Block 6, Lot 4 .1435 Acres $2,190 $2,021 $2,190 $2,190 108% 100% 2014 1

6398-0132-000 A James Markham III Jordan Road, Manvel 2.0 Acres $56,000 $922 $10,000 $19,414 1085% 18% 2012-13 2

43

44

45

46

47

48

49



Agendum

Request to Consider Contracted Service Submissions

Category Business


Attachments Memo from Mickie Dietrich, Director of Purchasing

Rationale Two proposals were received for Federal Programs Contract

Service (FPCSP) with a one year non-exclusive term contract.

Seventeen proposals were received for other service commodity codes as classified under the Contractor Consultant Services (CCP) for a one year non-exclusive

award with the option to renew for an additional two years.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approves the Federal Programs Contracts and

Contracted Services as presented.

50

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567

Physical Address: 2200 Stapp Maxwell, Alvin, Texas

ALVIN INDEPENDENT SCHOOL DISTRICT

Mickie Dietrich

Director of Purchasing

Jennifer Ortiz

Contract Specialist

February 22, 2016

TO: Susan Wilson, Pat Miller

FROM: Mickie Dietrich, Jennifer Ortiz

RE: February 2016 Contract Submissions

Federal Programs Contract Service Proposal (FPCSP) – #1602FPCSP

Contracted Service Proposal (CCP)– #1602CS RFP – Contracted Services Proposal

____________________________________________________________________________________________

Beginning this school year, new policies and procedures have been established to provide for any and all Service

Contract Proposals to be extended monthly for board award due to the total aggregates in any given category being

over the $50,000 threshold pursuant of 44.031 (a) and 44.031(f). This is the November submissions for award by

the board at the December board meeting.

We have established two types of contracts for extension:

Federal Programs Contract Service Proposal (FPCSP) under the EDGAR Federally Funded

Guidelines with a one (1) year term contract

Contractor/Consultant Proposals (CCP) with a three (3) year term contract, should all parties agree

to these terms

All proposals and agreements were extended by fax, email and mailed to various vendors meeting the specified

commodity code qualifications identified per contracts. The proposals and agreements were also made available on

the Alvin ISD Website as well as staff were informed of the proposal process and encouraged to contact vendors.

We are requesting all proposals to be awarded as NON-EXCLUSIVE contracts as one by which multiple vendors

may be designated as suppliers for the items covered under the terms of the contract for the duration of said contract.

Federal Programs Contract Service Proposal (FPCSP) – #1602FPCSP

Two (2) qualified responses received.

Under the guidance of the Education Department General Administrative Regulations (EDGAR) and 44.031(a) (2),

we are requesting a one year term contract award.

51



Service Providers will be used on an as needed basis throughout the District. The services and commodity codes

included in the FPCSP are listed below:

COMMODITY

CODE SUB-CATEGORY DESCRIPTION

A-924-74 Staff Development/Training Services

A-948-86 Speech Language Pathology Therapy/Evaluation Services

A-948-67 Occupational Therapy Services

A-948-70 Physical Therapy Services

A-948-56 Music Therapy Services

A-948-76 Licensed Specialist in School Psychology

A-948-35 Diagnostician

A-948-77 Orientation and Mobility Services

A-948-68 Vision Services

A-948-64 Skilled Nursing Services

A-961-67 Sign Language Interpreting

A-948-78 In-Home/Parent Training Services

A-961-46 Interpreting Services

A-948-79 Bilingual Assessment/Diagnosis or Evaluations

Under the FPCSP, we are requesting award to the following qualified vendors for services outlined under the

following commodity codes:

COMPANY

NAME COMMODITY CODE SUB-CATEGORY DESCRIPTION

Epic Pediatric

Therapy LP A-948-86; A-948-67; A-948-70 Speech, OT, PT

Staffing

Options and

Solutions, Inc.

(SOS)

A-948-86; A-948-67; A948-70; A-

948-76 Speech, OT, PT, School Psychologist

Contracted Service Proposal (CCP)– #1602CS RFP – Curriculum And Instructional Proposal

Seventeen (17) qualified responses received.

Under the guidance 44.031(a) (2), these contracts will be for a one (1) year term beginning the date the RFP is

awarded by the board, with the option to renew for an additional two (2) years should all parties be in agreement for

a NON-EXCLUSIVE AWARD.

Contracted Service Providers will be used on an as needed basis throughout the District. The services and

commodity codes included in the CCP are listed below:

52



COMMODITY

CODE SUB-CATEGORY DESCRIPTION

A-050-00 Fine Arts – Misc. Fine Arts General Supplies/Equipment

A-052-55 Murals (Painting of Murals)

A-805-84 Athletic Trainer & Training

A-855-15 Costumes and Accessories to include Alterations

A-910-54 Painting, Maintenance and Repair Services including Caulking

A-915-71 Newspapers Publications Advertising, Provide Athletic

Reviews; Media Release

A-918-00 General Staff Development – Convocations

A-918-06 Consulting Service – Administrative, Board Training, Facilitate

Community Advisory Council, Bond Planning

A-918-19 Building Structures & Components Consulting Including Door

Hardware Specifications and Inspections

A-918-32 Consulting Services – Not Otherwise Classified

A-918-33 Consulting and Training for Student Cheer and Team Building

A-918-69 Insurance Consulting

A-918-93 Safety – Risk Management - Security (Security Audits) Safety

Consulting

A-918-94 Traffic Consulting – Design Service

A-920-00 Data Processing, Computer Programming and Software

Services

A-924-00 Computer Educational Training Services

A-924-10 Assemblies – Student Programs; Theatre Groups; Authors

Visits; Motivational Speaking; Student Training with Multi

Groups in one setting

A-924-15 Staff Development – Motivational Team Building / Leadership

A-924-16 Staff Development – Instructional Based Training/ Child Care

Training/

A-924-20 Instructional Training for Testing /PSAT/SAT/ACT

A-924-41 Classroom Instructional Training within a Single group, Video

Conference, Kickstart, Communities in Schools

A-925-37 Facility Design Services and Consulting – Food Service; Create

student engaging atmosphere; Color schemes; Create better

flow for students

A-946-10 Accounting Services – Auditing, A/P Auditing

A-948-92 Vaccination Program Services

A-961-45 Inspection & Certification Services as per TDLR and TAS

standards; Conduct On Site Inspections

A-961-57 Music Production Services Accompanist; Video

Streaming/Taping; Writing of Music; Percussion Tech

A-961-62 Personnel Service to Include PEIMS/ HR Consulting/ Principal

Services

A-961-73 Theatrical Services – Video Taping, Audio Technicians and

Recording - Video Tape Board Meetings, Provide Streaming

and Archives

53



A-962-02 Photography Services

A-962-05 Disc Jockeys and Emcees

A-962-58 Professional Services – Not Otherwise Classified including

Clinicians, Private Music Lessons, Clinic Choir; Consult with

Directors; Catalog & Organize & Pack Music, supplies and

choir items so that class can be ready for fall

A-962-63 Piano Tuning

A-962-66 Misc. Services Not Otherwise Classified – Science Waste

Disposal; Bio-Hazard Service; Purification Services; Stericycle

A-962-98 Choreography Band/Drill/Color Guard, Music Marching Band

Visual Design

A-962-99 Professional Services Judges – Auditions, Art Shows,

Cheerleading, UIL, Sight Reading, Science Projects

Under the CCP, we are requesting award to the following qualified vendors for services outlined under the following

commodity codes:

COMPANY NAME CATEGORY COMMODITY CODE

SUB-CATEGORY

DESCRIPTION

Alamo Music Center Fine Arts A-050-00 Instruments Repair

Bill Bachman Fine Arts A-962-58 Clinician/Performer

David Lambert Fine Arts A-962-99 Judge

Green Planet Misc Services A-962-66 Waste Disposal

JB’s Music School Fine Arts A-962-58 Clinician

Jennette Hafernik Fine Arts A-962-58 Clinician

Main Street Theater Assemblies A-924-10 Production

Melanie Davis Fine Arts A-962-58 Clinician

Melissa Smith Fine Arts A-962-58 Clinician

Mentoring Minds, LP

Staff/ Instructional

Training A-924-15; A-924-16

Staff Development;

Instructional Training

Michelle Willey Fine Arts A-962-58 Clinician

Rico Demarcus Hamilton Fine Arts A-962-58 Clinician

Sean Stultz Fine Arts A-962-98 Clinician

Stericycle, Inc Misc Services A-962-66 Waste Disposal

Sylvan Learning

Staff/Instructional

Training

A-918-32; A-924-00; A-924-20;

A-924-41 Instructional Training

Texas Snakes & More Assemblies A-924-10 Assemblies

Triumph Cabling Data Cabling A-962-66 Cabling

54



IN SUMMARY:

Federal Programs Contracted Service Proposals – #1602FPCSP – we have received two (2) qualified responses.

Contract Expiration Date: June 30, 2016 or upon close of grant funding for the 2015-16 school year.

Contracted Service Proposals – #1602CS RFP – we have received seventeen (17) qualified responses.

Contract Expiration Date: February, 2019.

Award is requested for the list of vendors meeting specifications outlined under the current Service Contract proposals and for

the February, 2016 contract submissions.

55



Agendum Request to Consider Approval of a 100’ Drainage Easement of which 55’ will be along the West side of the drainage C-1 Ditch/New Bayou on the east side of the CTE Center to the

City of Manvel.

Category Business

Resource Personnel Patrick Miller, Associate Superintendent Student Learning

Environment

Attachments Memo from Jeff Couvillion, Director of Building Programs

Rationale The City of Manvel and Brazoria County Conservation &

Reclamation District 3 are requiring a dedicated drainage easement for C-1 Ditch/New Bayou, along the east side of the

CTE Center. Dedication of this easement will take place as a condition and part of the approval and recording of the CTE Center plat as

required for CTE construction permit.

District Goal(s) Student Learning Opportunity


Recommendation or

Proposed Motion

That the Board approve the dedication of a drainage easement

on the east side of the CTE Center site and authorize the Superintendent or his designee to execute the final easement

dedication agreement.

56

Memo

Date: February 9, 2016

To: Patrick Miller, Associate Superintendent Student Learning Environment

From: Jeffery Couvillion, Director of Building Programs

RE: Drainage Easement for the Drainage District at CTE Center

The City of Manvel in conjunction with Brazoria County Conservation &

Reclamation District 3 has requested an drainage easement along the drainage C-1 Ditch/New Bayou on the east side of the CTE Center. No easement was

currently on record and as part of the SUP process and along with the city’s drainage plans the entities agreed to a 100’ easement. The easement is approximately 100’ W x 940’ L. Attached for your review is a site plan indicating

the approximate location of the proposed easement. AISD Building Programs is requesting the Board approve the dedication of a

100’ drainage easement along drainage C-1 Ditch/New Bayou along the east side

of the CTE Center site and the west side of E.C. Mason, and authorize AISD Administration to execute the final easement agreement once the area survey is

finalized and the legal description drafted.

57

58



Agendum Request to Consider Approval for the dedication of a 10’ waterline easement to the City of Manvel for water services at the AISD CTE Center.

Category Business

Resource Personnel Patrick Miller, Associate Superintendent Student Learning Environment


Rationale A 10’ water line easement, located on the CTE site and to the City of Manvel, is necessary in order to receive city

domestic and fire water service



Recommendation or

Proposed Motion

That the Board approve the dedication to the City of

Manvel a 10’ waterline easement across the CTE Center site and authorize the Superintendent or his designee to

execute the final easement dedication agreement.

59

Memo




RE: Water Line Easement Dedication for the City of Manvel at CTE Center

The City of Manvel has requested an easement from AISD on which to locate

the domestic water/fire line and the water meter that will serve the CTE Center. The easement is approximately 10’ W x 1160’ L along with a 10’x20’ easement at

the water meter. Attached for your review is a site plan indicating the approximate location of the proposed easement. AISD Building Programs is requesting the Board approve the dedication

of 10’ waterline easement through the CTE Center site. Dedication of this easement will take place along with the City of Manvel’s approval and recording of the AISD CTE Center plat.

60

61

Alvin Independent School District



Agendum Request to consider approval for the dedication of 10’ Right of

Way (ROW) at the CTE Center along the east side of FM 1128 to the Texas Department of Transportation.

Category Business



Rationale Traffic ordinance requires the pre-existing 100’ TxDOT right

of way for FM 1128 to the west of the CTE Center to be increased to 120’ overall. Alvin ISD is required to dedicate an

additional 10’ of road easement as a condition of the plotting process for building the CTE Center



Recommendation or

Proposed Motion

That the Board approve the dedication of 10’ of public

roadway Right of Way (ROW) along the east side of FM 1128 and authorize the Superintendent or his designee to execute the final easement and plat for CTE.

62

Memo




RE: FM 1128 ROW Dedication at CTE Center

Present TxDOT Street Right-of-Way ordinance requires a 120’ total ROW

along FM 1128 just west of the District CTE Center. The existing ROW of record is only 100’ and will be increased to 120’ via the City of Manvel plat

approval process. Since the road ROW is measured from the center of FM 1128, there is a 50’ dedication of record presently on District property to the east of FM 1128. This dedication needs to be increased to 60’ in order to

receive the necessary CTE Center plat approval. This additional 10’ ROW will allow the District to meet then necessary requirements to receive plat approval and will be recorded via the platting process.

AISD Building Programs is requesting the Board approve the dedication of additional 10’ Right of Way (ROW) along the east side of FM 1128 and to the

extent of the Districts north to south property line. Dedication of this ROW will take place along with the TxDOT’s approval and recording of the AISD CTE Center plat.

63

64



Agendum Request to Consider Approval for the dedication of 20’ Right of Way (ROW) at the CTE Center along the south side of Lewis Lane to the City of Manvel

Category Business



Rationale Traffic ordinance requires the pre-existing 60’ City of

Manvel right of way for Lewis Lane to the west of the CTE Center to be increased to 80’ overall. Alvin ISD is

required to dedicate an additional 20’ of road easement as a condition of the plotting process for building the CTE Center




That the Board approve the dedication of 20’ of public roadway Right of Way (ROW) along the south side of

Lewis Lane and authorize the Superintendent or his designee to execute the final easement and plat for CTE.

65

Memo




RE: ROW Dedication for the City of Manvel at CTE Center

Present City of Manvel street Right-of-Way ordinance requires an 80’ ROW along Lewis Lane. The existing ROW of record is only 60’ along Lewis Lane. When the Special Use Permit was previously for construction to begin on the CTE Auto Tech Center, an extension and upsizing of the water line to serve the facility was needed between School Road and Hwy 1128. In a good faith effort to assist with the Districts construction schedule, the City of Manvel agreed to allow the expansion of the waterline to be placed outside of the existing 60’ ROW with the understanding that Alvin ISD would dedicate the required additional 20’ before construction of Phase 2 of the CTE Center would begin. With construction of Phase 2 of the CTE Center scheduled to begin by the end of February, AISD Building Programs is requesting the Board approve the dedication of additional 20’ Right of Way (ROW) along the south side of Lewis Lane between School Road and Hwy 1128 to the City of Manvel for the extension of City water services to serve the AISD CTE Center.

.

66

67



Agendum Request to Change Language in Board Policy CNB (Local)

Category Business / Action Item

Resource Personnel Jim Abney

Director of Transportation and Safety

Attachments Memo From Jim Abney, Director of Transportation and

Safety

Rationale Current Board Policy CNB (Local) restricts the district from

using school bus transportation for non-school purposes. By allowing the district to provide local non-profit organizations

transportation services could greatly enhance learning opportunities for our students as many of our request come from local civic and church organizations.

Budget Implications No additional cost to the district


That the Board approve changes to Board Policy CNB (Local) as presented.

68

2780 W. Hwy 6 – Alvin, Texas 77511 Office: (281) 245-2992 Fax: (281) 331-9163

Jim Abney Director of Transportation

and Safety


To: Buck Gilcrease, Superintendent

From: Jim Abney, Director of Transportation and Safety

Date: January 27, 2016

Subj: REQUEST TO CHANGE BOARD POLICY CNB (Local)

During the course of the past 2 years, we have been asked to contract bus service to local non-profit

organizations, however; due to Board Policy CNB (Local) we are prohibited from providing this service.

In an effort to provide transportation to local organizations which could greatly enhance learning

opportunities for our students, it is requested that CNB (Local) be changed to authorize the use of school

buses for non-school events. Upon discussion with our insurance carrier, once the changes have been

authorized, we could then enter into a contract based on the revised CNB (Local).

We are currently working on administrative regulations and contract language as required by Board

Policy.

Attached is a copy CNB (Legal) which authorizes a District to use district vehicles for non-school use

and the revision of Board Policy CNB (Local) for your review.

Thank you,

Jim Abney

69

Alvin ISD 020901 TRANSPORTATION MANAGEMENT CNB DISTRICT VEHICLES (LOCAL)

1 of 1 CNB(LOCAL)-A to B

ALTERNATE TASB VERSION

The District shall not permit use of District vehicles for nonschool purposes.

Nonschool use of District vehicles shall be permitted only with ap-proval from the Superintendent or designee. Such use shall not be permitted when in conflict with school use. In granting approval, the Superintendent or designee shall not make decisions based on the viewpoints expressed by the requestors.

Nonschool users shall agree to comply with all administrative regu-lations and to pay all applicable fees to cover the cost of such use.

In case of emergencies or disasters, the Superintendent or de-signee may authorize the use of District vehicles by civil defense, health, or emergency service authorities.

The Superintendent or designee shall develop administrative regu-lations for requesting, scheduling, and using District vehicles for extracurricular activities, field trips, and other school-related pur-poses.

[See GKD regarding nonschool use of school facilities]

NO NONSCHOOL USE PERMITTED

EMERGENCY USE EXCEPTION

SCHOOL-RELATED USE

70



Agendum

Request to Consider Waiver of Stadium Use Fees for Relay for

Life

Category Business

Resource Personnel Rachel Moore, Logistic Chairperson

2016 Alvin/Manvel Area Relay for Life American Cancer Society

Attachments Memo

Rationale The American Cancer Society requests to use Alvin High School Memorial Stadium for the “Relay for Life” and is further requesting the usage fees be waived.

The football field is needed from 6:00 a.m. on Saturday, April 9, 2016 to 1:00 a.m. on Sunday, April 10, 2016.

Access to restrooms, lights and electricity are needed.

Volunteers will clean up the entire area. The American Cancer Society will assume the cost for

electricity usage.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approve Alvin High School Memorial Stadium

usage and waiver of fees for “Relay for Life” in April.

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72



Agendum

Request to Consider Out-of-Country Student Trips

Category Operations / Action

Resource Personnel Jennifer Valdez – Asst. Superintendent of Curriculum and

Student Learning

Attachments Memos Trip Request Forms

Rationale February 20-27, 2016 – Student Ambassador for AHS –

Mars Together Program – Singapore, Japan - 1 student: Brittany Hernandez

March 20-26, 2016 – Student Ambassador for AHS – Mars Together Program – Toulouse, France - 1 student: Shawn

Keene Upon completion of the program students are expected to be

empowered youth leaders who have attained an increased ability to work with diverse groups and be a productive member of the global community. They should have a better

understanding of 21st Century global challenges as well as gaining greater knowledge of STEM careers.

District Goal(s) Academic Performance

Budget Implications

These trips are completely funded by a grant through the US

State Department and being overseen by Space Center Houston.

Recommendation or

Proposed Motion

That the Board approves the out of country student travel as

submitted.

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75

76



Agendum

Request to Consider Donation

Category Business


Attachments Memo from Ana Pasarella

Rationale Ana Pasarella, Family Engagement Coordinator requests to

accept a donation from the AISD Education Foundation in the amount of $10,000 toward the cost of the Reading Bus

Program.


Budget Implications

Increase to Available Funds

Recommendation or

Proposed Motion

That Board approve the Education Foundation donation of

$10,000 to the Reading Bus Program.

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Ana Pasarella

Family Engagement Coordinator

To: Susan Wilson

From: Ana Pasarella – Family Engagement Coordinator

Re: Donation from Alvin ISD Education Foundation

Date: January 25, 2016

I, Ana Pasarella, Alvin ISD Family Engagement Coordinator, would like to accept a $10,000

donation from the Alvin ISD Education Foundation toward the cost of the Alvin ISD Reading

Bus Program.

The goal is to start the Reading Bus Program in the summer of 2016 so that we can continue to

work to close the achievement gap that sometimes results from summer reading loss. Another

goal is to continue building important relationships with our students and their families by

bringing literacy and other learning opportunities directly to them close to their homes.

During the school year, the School Bus Program will be available for district, school, and

community functions, such as Literacy Nights, Alvin ISD Education Foundation events, District

Nights, etc. The Mobile Library will represent the commitment that Alvin ISD has made to offer

each student with the resources and opportunities to thrive in their education.

301 East House Street 281.245.2658 (voice) Alvin, TX 77511 281.388-2719 (fax)

78



Agendum

Request to Consider Calling Trustee Election and Schedule

Election Dates

Category Business

Resource Personnel Dr. Buck Gilcrease, Superintendent of Schools

Attachments Order for Election

Rationale The 2016 Board of Trustee Election Date is Saturday, May 7,

2016. Positions up for election are as follows:

Position 4: Currently held by Tiffany Wennerstrom Position 5: Currently held by Nicole Tonini

District Goal(s)

Budget Implications

None

Recommendation or

Proposed Motion

That Board approve calling an election for May 7, 2016 for

Trustee positions four (4) and five (5) and approve the election dates, time and places.

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ORDER FOR ELECTION (ORDEN POR ELECCION)

An election is hereby ordered to be held on [date](Por la presente se ordena que se llevará a cabo

una elección el ) [dia] May 7, 2016, for the purpose of (con el propósito de:)

Election to elect one Trustee each for positions designated as:

Position 4 (Currently held by Tiffany Wennerstrom)

Position 5 (Currently held by Nicole Tonini)

Early Voting by personal appearance will be conducted each weekday (Votación adalantada en

persona se llevará a cabo de lunes a viernes en)

Angleton East Annex, Alvin Library, Brazoria Library, Lake Jackson Library, Freeport

Library, Manvel Courthouse North Annex, Tom Reid (Pearland) Library, Westside Event

Center, Pearland Westside Library, Sweeny Community Centetr, Precinct 4 Government

Office

Location (Sitio)

Starting April 25th – 29

th , Early Voting will be conducted at these locations between the hours

of (entre las hora de) 8:00 a.m. and (de la mañana a las) 5:00 p.m. Monday – Friday and April

30th

between the hours of (entre las hora de) 7:00 a.m. and (de la mañana a las) 7:00 p.m., and

May 2nd

– 3rd

,between the hours of (entre las hora de) 7:00 a.m. and 7:00 p.m.

Application for ballot by mail shall be mailed to (Las solicitudes para boletas que se votarán

adelantada por correo deberán env ia rse a:)

Joyce Hudman, County Clerk Name of Voting Clerk (Nombre del Secretario de Votación Adalantada)

111 E. Locust, Suite 200 Address (Dirección)

Angleton, TX 77515-4654 City (Ciudad) Zip Code (Zona Postal)

Applications for ballots by mail must be received no later than the close of business on (Las

solicitudes para b oletas quese votarán adelantada por correo deberán recibirse para el fin de las

horas de negocio el (date-fecha)

April 26, 2016.

Issued this the (Emitida este día) 9th day of February 2016

_____________________________________

Presiding Officer (Oficial que preside) 80



Agendum

Request to Consider County Wide Joint Election

Category Business/Action

Resource Personnel Business Services

Attachments Contract

Rationale The inter-local agreement with Brazoria County for conducting the May Joint Election is being presented for approval. Last year was the ninth year the County conducted

the election for the May General Election and was a very efficient process.


Budget Implications

Already in budget

Recommendation or

Proposed Motion

That Board approve an County Wide Joint Election to be

conducted by Brazoria County.

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1

THE STATE OF TEXAS COUNTY OF BRAZORIA

JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT by and between ALVIN INDEPENDENT SCHOOL DISTRICT , acting by and through the governing body of hereinafter referred to as “Political Subdivision”, and Joyce Hudman, County Clerk of Brazoria County, Texas, hereinafter referred to as “County Clerk”, and by authority of section 31.092(a), Texas Election Code, for the conduct and supervision of the Political Subdivisions election to be held on MAY 7, 2016.

RECITALS Political Subdivision is holding a Municipal Election (at the expense of Political Subdivision)

on MAY 7, 2016

The County owns an electronic voting system, the Hart InterCivic eSlate Voting System (Version 6.1), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements set forth by Texas Election Code Section 61.012. Political Subdivision desires to use the County’s electronic voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended.

NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows:

I. ADMINISTRATION

The parties agree to hold a “Joint Election” in accordance with Chapter 271 of the Texas

Election Code and this agreement. The County Clerk of Brazoria County shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Political Subdivision agrees to pay Brazoria County for equipment, supplies, services, and administrative costs as provided in this agreement. The County Clerk shall serve as the administrator for the Joint Election; however, the Political Subdivision shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The County Clerk shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of the Political Subdivision.

It is understood that other political subdivisions may wish to participate in the use of the County’s electronic voting system and polling places, and it is agreed that Brazoria County and the County Clerk may enter into other joint election agreements and contracts for election services for those purposes on terms and conditions generally similar to those set forth in this contract. Political Subdivision agrees that Brazoria County may enter into joint election agreements with other political subdivisions that may have territory located partially or wholly within the boundaries of Political Subdivision, and in such case all parties sharing common territory shall share a joint ballot

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2

on the county’s electronic voting system at the applicable polling places. In such cases, costs shall be divided among the participants.

At each polling location, joint participants shall share voting equipment and supplies to the

extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap.

II. LEGAL DOCUMENTS

Political Subdivision shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or Political Subdivision’s governing body, charter, or ordinances. With reference to publications, the “County Clerk” will publish the “Notice of Test of Automatic Tabulating Equipment” and the “Notice of Election”. If a Political Subdivision is holding any type Special Election, the Political Subdivision may have to publish their own “Notice of Election” in order to meet additional requirements. Please advise the Brazoria County Election’s Office if your Political Subdivision must print a separate notice so we do not include your Political Subdivision in the Notice published by our office.

Preparation of the necessary materials for notices and the official ballot shall be the

responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the County Clerk’s Election Department.

It is currently unclear whether the preclearance section of the Voting Rights Act of 1965, as amended, applies and whether preclearance is required. If it is determined that preclearance is required, the County Clerk’s Election Department, with the assistance of the Brazoria County District Attorney’s Office, shall prepare a submission to the United States Department of Justice for preclearance of the joint election procedures and polling places, pursuant to the Voting Rights Act of 1965, as amended. If preclearance is required, each Political Subdivision shall provide necessary documentation for preclearance and this submission to the Department of Justice shall be made on behalf of all political subdivisions participating in joint elections on MAY 7, 2016 .

III. STATUTORY COMPLIANCE

Political subdivisions shall follow all applicable State and Federal laws related to Elections including but not limited to Sec. 52.072 of the Election Code, which states, “a proposition on the ballot shall be printed on the ballot in the form of a single statement”. Failure to do so may prohibit the political subdivision’s participation in a Joint Election.

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3

IV. VOTING LOCATIONS

The County Clerk’s Election Office shall select and arrange for the use of and payment for all election day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by the county. The proposed voting locations are listed in Attachment A of this agreement. In the event a voting location is not available, the Elections Department will arrange for use of an alternate location with the approval of the Political Subdivision. The Elections Department shall notify the Political Subdivision of any changes from the locations listed in Attachment A.

If polling places for the MAY 7, 2016 joint election are different from the polling place(s) used by Political Subdivision in it’s most recent election, Political Subdivision agrees to post a notice no later than MAY 6, 2016 at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision’s polling place names and addresses in effect for the MAY 7, 2016 election. Any changes in voting location from those that were used in the MAY 9, 2015 COUNTYWIDE JOINT elections will be posted by the County Clerk’s Election Office.

V. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL

Brazoria County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location in accordance with Chapter 32 of the Texas Election Code. The County Clerk shall make emergency appointments of election officials if necessary. Upon request by the County Clerk, Political Subdivision agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish).

The Elections Department shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve.

The County Clerk shall arrange for the training and compensation of all election judges and clerks. The Elections Department shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Department notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint.

Each election judge will receive compensation at an hourly rate of $12.00. Each election clerk will receive compensation at an hourly rate of $10.00. The election judge will receive an additional sum of $25.00 for picking up the election supplies prior to election day and for returning the supplies and equipment to the central counting station after the polls close. All judges and clerks will receive $30.00 for attending training.

It is agreed by all parties that at all times and for all purposes hereunder, all election judges, clerks, and all other personnel involved in this election are temporary part-time employees subject only to those benefits available to such employees.

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VI. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT

The Elections Department shall arrange for all election supplies and voting equipment including, but not limited to official ballots, sample ballots, voter registration lists, and all forms, signs and other materials used by the election judges at the voting locations. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Department shall provide the necessary voter registration information, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. If special maps are needed for a particular Political Subdivision, the Election Department will order the maps and pass that charge on to that particular Political Subdivision.

Political Subdivision shall furnish the County Clerk a list of candidates and/or propositions

showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority’s ballot is to be printed). THE POLICTICAL SUBDIVISION SHALL ALSO PROVIDE A COPY OF EACH CANDIDATES APPLICATION TO THE BRAZORIA COUNTY ELECTION’S OFFICE. This list shall be delivered to the Elections Department as soon as possible after ballot positions have been determined by each of the participating authorities. Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority’s candidates and/or propositions.

VII. EARLY VOTING

The participating authorities agree to conduct joint early voting and to appoint the County Clerk as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Political Subdivision agrees to appoint the County Clerk’s permanent county employees as deputy early voting clerks. The participating authorities further agree that each Early Voting Location will have an “Officer in Charge” that will receive compensation at an hourly rate of $12.00. The clerks at each location will receive compensation at an hourly rate of $10.00. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment “B” of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any one of the joint early voting locations.

As Early Voting Clerk, the County Clerk shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the Political Subdivision shall be forwarded immediately by fax or courier to the Elections Department for processing.

The Elections Department shall, upon request, provide the Political Subdivision a copy of the early voting report on a daily basis and a cumulative final early voting report following the election.

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VIII. EARLY VOTING BALLOT BOARD

Brazoria County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the Elections Department, shall appoint two or more additional members to constitute the EVBB. The Elections Department shall determine the number of EVBB members required to efficiently process the early voting ballots.

IX. CENTRAL COUNTING STATION AND ELECTION RETURNS

The County Clerk shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement.

The participating authorities hereby, in accordance with Section 127.002, 127.003, and

127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Janice Evans Alternate Counting Station Manager: Brandy Pena Tabulation Supervisor: Susan Cloudt Alternate Tabulation Supervisor: Brandy Pena Presiding Judge: Amanda Little Alternate Presiding Judge: Dottie Cornett The Elections Department will prepare the unofficial canvass reports after all precincts have

been counted, and will deliver a copy of the unofficial canvass to the Political Subdivision as soon as possible after all returns have been tabulated. All participating authorities shall be responsible for the official canvass of their respective elections.

The Elections Department shall be responsible for conducting the post-election manual

recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State’s Office.

The Elections Department shall submit all Political Subdivision’s precinct by precinct returns

to the Texas Secretary of State’s Office electronically. The Elections Department shall post all election night results to our website on election

night. http://www. Brazoriacountyvotes.com.

X. ELECTION EXPENSES AND ALLOCATION OF COSTS

The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the cost per polling place. Since we will be switching to “Vote Centers”, every political subdivision will be voting at every locations. For billing purposes, each

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“Vote Center” will be assigned precincts in the area and if a political subdivision is on the ballot for any of the assigned precincts, they will share in the cost of that voting location.

It is agreed that the normal rental rate charged for the County’s voting equipment used on

election day shall be divided equally among the participants utilizing each polling location. Costs for Early Voting by Personal Appearance will be divided by all Political Subdivisions

as follows: Total cost of all 11 locations will be divided by all Political Subdivisions holding elections on MAY 7, 2016. Cost will be based on registered voters.

XI. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION

Political Subdivision may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code, or should it be later ruled that the election is not needed. Political Subdivision is fully liable for any expenses incurred by Brazoria County on behalf of Political Subdivision. Any monies deposited with the county by the withdrawing authority shall be refunded, minus the aforementioned expenses.

XII. RECORDS OF THE ELECTION

The County Clerk is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code.

Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the County Clerk or at an alternate facility used for storage of county records. The Elections Department shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable.

Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the County Clerk shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the County Clerk any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority.

XIII. RECOUNTS

A recount may be obtained as provided by Title 13 of the Texas Election Code. Political Subdivision agrees that any recount shall take place at the offices of the County Clerk, and that the County Clerk shall serve as Recount Supervisor and the Political Subdivision’s official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator.

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The Elections Department agrees to provide advisory services to the District as necessary to conduct a proper recount and cost of the recount depends on the size of the election and number of precincts to be recounted.

XIV. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, that other districts and political

subdivisions may wish to participate in the use of the County’s election equipment and voting places, and it is agreed that the County Clerk may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities.

2. The County clerk shall file copies of this document with the Brazoria County Treasurer and the Brazoria County Auditor in accordance with Section 31.099 of the Texas Election Code.

3. In the event that legal action is filed contesting Political Subdivision’s election under Title 14 of the Texas Election Code, Political Subdivision shall choose and provide, at its own expense, legal counsel for the County, the County Clerk, and additional election personnel as necessary.

4. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code.

5. The parties agree that under the Constitution and laws of the State of Texas, neither Brazoria County nor Political Subdivision can enter into an agreement whereby either party agrees to indemnify or hold harmless another party; therefore, all references of any kind, if any, to indemnifying or holding or saving harmless for any reason are hereby deleted.

6. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazoria County, Texas.

7. In the event of one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein.

8. All parties shall comply with all applicable laws, ordinances, and codes of the State of

Texas, all local governments, and any other entities with local jurisdiction.

9. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach.

10. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto.

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XV. COST ESTIMATES AND DEPOSIT OF FUNDS

It is estimated that Political Subdivision’s obligation under the terms of this agreement shall be DETERMINED AFTER THE ELECTION. Political Subdivision agrees to pay to Brazoria County a deposit of $ 5,000.00. This deposit shall be paid to Brazoria County within 10 days after the final candidate filing deadline. The final candidate filing deadline is FEBRUARY 19, 2016. Therefore, deposit is due by MARCH 4, 2016. The exact amount of the Political Subdivision’s obligation under the terms of this agreement shall be calculated after the MAY 7, 2016 election and if the amount of the Political Subdivision’s obligation exceeds the amount deposited, the Political Subdivision shall pay to Brazoria County the balance due within thirty (30) days after receipt of the final invoice from the County Clerk’s Election Department. However, if the amount of the Political Subdivision’s obligation is less than the amount deposited, Brazoria County shall refund to the Political Subdivision the excess amount paid within thirty (30) days after final costs are calculated. IN TESTIMONY HEREOF, this agreement, its multiple originals all of equal force, has been executed on behalf of the parties hereto as follows, to-wit: (1) It has on the _______ day of _______________, 2016 been executed on behalf of Brazoria County by the County Judge or the County Clerk pursuant to the Texas Election Code so authorizing; (2) It has on the _______ day of _______________, 2016 been executed on behalf of the Political Subdivision by its Presiding Officer or authorized representative, pursuant to an action of the Political Subdivision so authorizing; BRAZORIA COUNTY

By __________________________________ Joyce Hudman, County Clerk ATTEST: POLITICAL SUBDIVISION ___________________________________ By __________________________________

Presiding Officer or Authorized Representative ALVIN INDEPENDENT SCHOOL DISTRICT

89



Agendum

Request to Consider Approval of the 2016-2017 Academic

Calendar

Category Operations / Action Item


Brent Shaw, Director of Accountability & Assessment

Attachments 2016-17 District Academic Calendar

Rationale The District Education Improvement Committee (DEIC), which is

comprised of teachers, parents and community leaders, collaborated over several meetings to create the 2016-17 District

Academic Calendar. The committee members went through a process of collecting data and input from parents and district staff and then sharing the information at each meeting. The

committee then applied the information gathered to create the proposed calendar.

District Goal(s)

Academic Performance

Teachers and Staff

Budget Implications

None

Recommendation or

Proposed Motion

That the Board of Trustees approve the 2016-2017 Alvin ISD

School Calendar as presented.

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S M T W T F S S M T W T F S

1 2 1 2 3 4 5 6 7

3 4 5 6 7 8 9 8 9 10 11 12 13 14

10 11 12 13 14 15 16 15 16 17 18 19 20 21

17 18 19 20 21 22 23 22 23 24 25 26 27 28

24 25 26 27 28 29 30 29 30 31

31

[1 2 3 4 5 6 1 2 3 4

7 8 9 10 11 12] 13 5 6 7 8 9 10 11

14 15 16 17 18 19 20 12 13 14 15 16 17 18

21 (22 23 24 25 26 27 19 20 21 22 23 24 25

28 29 30 31 26 27 28

1 2 3 1 2 3 4

4 5 6 7 8 9 10 5 6 7 8 9 10 11

11 12 13 14 15 16 17 12 13 14 15 16 17 18

18 19 20 21 22 23 24 19 20 21 22 23 24 25

25 26 27 28 29 30 26 27 28 29 30 31

1 1

2 3 4 5 6 7 8 [ ] 2 3 4 5 6 7 8

9 10 11 12 13 14 15 9 10 11 12 13 14 15

16 17 18 19 20 21 22 16 17 18 19 20 21 22

23 24 25 26 27 28 29 23 24 25 26 27 28 29

30 31 30

1 2 3 4 5 1 2 3 4 5 6

6 7 8 9 10 11 12 7 8 9 10 11 12 13

13 14 15 16 17 18 19 14 15 16 17 18 19 20

20 21 22 23 24 25 26 21 22 23 24 25 26) 27

27 28 29 30 28 29 30 31

1 2 3 1 2 3

4 5 6 7 8 9 10 4 5 6 7 8 9 10

11 12 13 14 15 16) 17 11 12 13 14 15 16 17

18 19 20 21 22 23 24 18 19 20 21 22 23 24

25 26 27 28 29 30 31 25 26 27 28 29 30

September 2016 March 2017

July 2016 January 2017

Academic Calendar

2016-2017August 2016 February 2017

October 2016 April 2017

November 2016 May 2017

December 2016 June 2017

Holiday/Breaks

(No classes for Students/Teachers)

Professional Learning (No classes for Students)

Staff Work Day (No classes for Students)

Comp/Professional Learning (No classes for

Students

Staff Collaboration Day (No classes for Students)

New Teacher Professional Learning

Early Dismissal Days

Teacher Work Days (2 days chosen from August 1

through August 12)

( ) Begin/End of grading periods

1st Aug 22 - Oct 14

2nd Oct 17 - Dec 16

3rd Jan 3 - Mar 10

4th Mar 20 - May 26

301 E. House St. Alvin, TX 77511-3568

281.388.1130

www.alvinisd.net

for Board Approval on 2/9/16

STAAR Testing:

Dec 5-Dec 9 - High School

March 28-31 - Elem., Junior High, and

High School

May 1-5 - High School

May 8-12 - Elem. and Junior High

91



Agendum

Request to Consider Approval of School Boundary Advisory

Committee’s Recommendation For Plan 1 Fall 2016 & Plan 2 Fall 2017 Elementary Attendance Boundaries

Category Business / Action Item

Resource Personnel Kevon Wells, Assistant Superintendent of Student and Administrative Services

Attachments None

Rationale The public School Boundary Advisory Committee findings presented at the January 12th School Board meeting were posted on the Districts website for online public comments as prescribed. All comments received were read and weighed against the standing recommendation of the SBAC. The SBAC recommendation, as presented, remain solid as the plan to best serve the overall needs of the Districts students and programs for the near future.

Budget Implications

None

Recommendation or

Proposed Motion

That Board approve the School Boundary Advisory

Committee Administrative of Plan 1 Fall 2016 & Plan 2 Fall 2017

92

93

94

95

96

97

Alvin ISDForecast Report

SCHOOL 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26ALVIN/ALVIN 1,161 1,248 1,263 1,265 1,263 1,284 1,289 1,294 1,290 1,297 1,307DUKE 995 965 638 678 715 748 778 803 830 868 927EL 17 0 0 653 688 723 752 781 816 851 892 978EL 18 0 0 468 623 776 929 1,037 1,150 1,340 1,506 1,652HASSE 598 690 729 756 778 796 807 814 824 830 836HOOD-CASE 685 696 725 756 771 792 814 828 836 860 871JETER 923 664 797 833 888 934 973 1,015 1,022 1,031 1,031MAREK 862 894 789 778 767 754 781 778 788 801 751MASON 724 767 638 646 643 648 659 680 687 708 722MERIDIANA 0 678 805 958 1,107 1,258 1,433 1,626 1,785 1,969 2,143PASSMORE 750 627 645 647 641 647 643 644 638 643 638SAVANNAH LAKES 799 883 780 759 728 725 740 761 789 827 856STEVENSON/DISNEY 1,220 1,241 1,252 1,270 1,280 1,280 1,285 1,343 1,414 1,510 1,599TWAIN 839 813 818 816 808 823 825 816 816 816 814WILDER 866 910 830 837 841 795 795 791 789 795 803YORK 889 897 721 761 810 861 912 969 1028 1,085 1,137TOTAL 11,311 11,973 12,551 13,071 13,539 14,026 14,552 15,128 15,727 16,438 17,065

98



Agendum

Request to Consider Contract Consultant Proposal with K12

Insight

Category Business

Resource Personnel Lisa Butler, Associate Superintendent of Student Learning

Attachments K12 Insight Contract

Rationale The K12 Insight Contract Consultant Proposal has been

negotiated for 2016 – 2019. The anticipated contract amount will exceed $75,000.00 per year.


Budget Implications

The item was previously funded and no additional request for

dollars is needed.

Recommendation or

Proposed Motion

That Board approve the K12 Insight Contract Consultant

Proposal.

99

K12 Insight Listen. Learn. Lea(

K-12 SOLUTIONS FOR CUSTOMER SERVICE AND

SUSTAINED STAKEHOLDER ENGAGEMENT

Inform Listen Inform the public Listen to candid

about critical issues stakeholder feedback

Engage Understand Engage in collaborative Understand data and

decision-making detect relevant trends

Let's Talk!

K12 Insight, LLC.

2291 Wood Oak Drive, Suite 300

Herndon, VA 20171

Shelby McIntosh, Vice President of Research

Tel: 703-542-9600

Fax: 703-852-3901

[email protected]

www.k12insight.com

100

K SOLII i IO[JS I UP,H )MI H Si itVla AND SUSI RINE!) STAKEHOLDER IINGINJEMENJI

Name

DISTRICT INFORMATION

Alvin ISD - TX

Address 301 E. House Street

City, State Zip Alvin, TX 77511

Proposal Date 12/8/2015 Student Enrollment 19,809

Term

DATES AND TERM

Start Date

OF CONTRACT

End Date Total

Year 1 7/1/2016 6/30/2017 $75,600

Year 2 7/1/2017 6/30/2018 $75,600

Year 3 7/1/2018 6/30/2019 $75,600

The pricing and terms in this proposal are valid for 30 days from proposal date.

1(12 INSIGHT SERVICES

COST

TOTAL FOR LET'S TALK! SERVICES

TOTAL FOR STAKEHOLDER ENGAGEMENT SERVICES

TOTAL FOR ALL SERVICES

$12,850

$62,750

$75,600

KL) / 0`00/ 1 / '" AO I 7291 Wood ad< Drive Suite Ilewdon, VA 201/1

101

$12,850 LET'S TALK! ANNUAL COST FOR LET'S TALK! SERVICES

COST STAKEHOLDER ENGAGEMENT & LET'S TALK! SERVICES

$49,523

($2.50 per student)

[Z] SUBSCRIPTION TO LET'S TALK! PLATFORM

Software platform to serve as a single, centralized, secure cloud-based repository

of all incoming questions, comments, concerns, suggestions and compliments by

any stakeholder in the district.

Includes mobile app and customization of Let's Talk! platform to automatically

assign ownership of all dialogues from multiple channels and issue alerts to

administrators. Administrators will be able to access the Let's Talk! system using a

secure login ID and password, allowing them to collaborate with each other and

respond to incoming dialogue.

Let's Talk! offers software customization in multiple languages.

El ONLINE TRAINING AND SUPPORT

Continuous and ongoing support via a dedicated Let's Talk! Customer service team

and access to dedicated engagement specialists to assist in feedback management

and implementation.

Included

Included

($36,673)

EA AWARENESS AND COMMUNICATIONS CAMPAIGNS

K12 Insight provides pre- and post-project communication to drive stakeholders to participate in surveys, use Let's Talk! and know their voice is being heard. For each project, this includes drafting letters to parents (1) and staff (1), website blurb (1) and newsletter blurb (1), all-call phone script (1), FAQ about Let's Talk! (1), text messages, and social media posts as needed to promote engagement via surveys and/or Let's Talk! to

stakeholders.

DISCOUNT

K-12 SOLUI IONS FOR CUSTOMER SERVICE AND SUSTAINED STAKEHOLDER ENGAGEMENT

A Let's Talk! discount is offered to Alvin ISD for early adoption.

1(12 Insight (r) 200.5 I 2291 Wood Oak Drive Suite 300 Herndon, VA 20171 =Me

102

COST STAKEHOLDER ENGAGEMENT SERVICES

$62,750 • HB5 Dashboard

• Up to 6 managed research projects per school year

• Awareness and communication campaigns for each project

• YourVoice

Includes one on-site planning session, monthly status reports, a mid-year traction

report, and an end-of-year report.

$7,500

El SUBSCRIPTION TO ENGAGE PLATFORM

Three user subscription access licenses to the K12 Insight Engage platform to create

and launch surveys, run reports and analytics, collaborate with other users, and

download and archive data. The Engage platform contains nearly 100 K-12 survey

templates.

Also includes subscription to the YourVoice tool to publish a video and written

message, along with current, past and future engagement initiatives on a district

website to create a persistent narrative of transparency and collaborative decision-

making.

Includes continuous and ongoing phone and online support via a dedicated Engage

customer service team and access to dedicated engagement specialists to assist in

survey platform management and implementation.

DISCOUNT — Engage Subscription Waived ($7,500)

$62,750 TOTAL ANNUAL COST FOR STAKEHOLDER ENGAGEMENT AND ENGAGE PLATFORM

[E] ENGAGEMENT PLAN, CALENDAR, REPORTS AND ADVISORY SERVICES

A K12 Insight Service Delivery team will work with your district leadership to

identify key topics and initiatives in order to develop and implement an

engagement plan and strategy for the school year. The Engagement Plan will

include the following products and services:

K-12 ;01_1111()F‘r; f ON, SERVICE. AND SUSTAINED sTAKEHoullt, ENGAGLivi[Ni

2(11_, I 22_91 Wood OA Drive Seth, .;00 114.1 mini), VA 20171.

103

K-12 SOLUTIONS FOR CUSTOMER SERVICE AND SUSTAINED STAKEHOLDER ENGAGEMENT

YEAR ONE SERVICES: 7/1/2016 to 6/30/2017

Let's Talk! Services

Quantity Service Cost Per Year Unit Total Cost

1 Subscription $2.50 per student per year $45,523

0 On-Site Training $3,000 per day $0

1 Training and Support $0 Included $0

Discount ($36,673)

TOTAL for Let's Talk! Services $12,850

Engage Lite Services

Quantity Service Cost Per year Unit Total Cost

1

Subscription (Supports up to

3 users) $7,500 per year $7,500

0 Additional Users $300 per user $0


Discount ($7,500)

TOTAL for Engage Lite Services $0

Engagement Plan, Calendar, Reports And Advisory Services


1

Engagement Plan, Calendar

and Communication

Landscape $62,750 per year $62,750

TOTAL for Engagement Plan, Calendar, Reports and Advisory Services $62,750

MEE K12 Insight © 2015 I 2291 Wood Oak Drive Suite 300 Herndon, VA 20171

104


YEAR TWO SERVICES: 7/1/2017 to 6/30/2018


Quantity Service Cost Per Year Unit Total Cost

1 Subscription $2.50 per student per year $45,523



Discount ($36,673)




1


3 users) $7,500 per year $7,500



Discount ($7,500)




1


and Communication



6 K12 Insight 2015 12291 Wood Oak Drive Suite 300 Herndon, VA 20171

105


YEAR THREE SERVICES: 7/1/2018 to 6/30/2019


Quantity Service Cost Per Year Unit Total Cost 1 Subscription $2.50 per student per year $45,523



Discount ($36,673)




1


3 users) $7,500 per year $7,500



Discount ($7,500)




1


and Communication



7 K12 Insight © 2015 I 2291 Wood Oak Drive Suite 300 Herndon, VA 20171

106

K 1.2 SOLUTIONS I OR CUSTOMER SERVICE AND SUSTAINED STAKEHOLDER ENGAGEMEN

Name

DISTRICT BILLING CONTACT

Title

Email

Phone Fax

ORDER CONFIRMATION

This Order Form is subject to and governed by the Terms and Condition of Use governing the services which may be accessed at the following URL: http://www.k12insight.com/terms. Customer hereby requests K12

Insight to provide the Services as described herein. Upon receipt of this Order Form completed and duly signed by an authorized representative of Customer, K12 Insight will execute the requested Services. This

instrument has been pre-audited in the manner required by all applicable state and local laws.

AUTHORIZED SIGNATURES

Executed for and on behalf of the District by:

District Signature

Name Date

Title Email

Phone Fax

For and on behalf of K12 Insight LLC, a Division of Zarca Interactive, by:

K12 Insight Signature

Name

Date

Title

K12 INSIGHT INTERNAL USE ONLY

Prepared Leslie Dutcher

12/8/2015 Reviewed

Shelby McIntosh 12/8/2015

Approved Stephan Knobloch

12/8/2015

K I2 /w,idiit [.( )2011, I 2201 Wood 0,--11c11)rive1,11ite 300 Herndon, VA 20] /1

107

REAL-TIME TRANSPARENCY

RESPECT

RESPONSIVENESS

Principles for a Successful Partnership

K12 Insight %, Listen. Learn. Lear

108

K12 Insight Principles for a Successful Partnership

Thank you for giving K12 Insight an opportunity to be your partner in helping build trust capital in your

school system. As we begin our partnership, we approach this engagement with optimism, excitement and

a commitment to provide you with superior products and services.

You have entrusted us to deliver high quality solutions, and we take this commitment very seriously. If

at any time, your dedicated Service Delivery Team is not solidly exceeding expectations, we ask that you

speak with them clearly and candidly. If your concerns are not immediately resolved to your satisfaction,

we ask that you call Dr. Gerald Dawkins, our Senior Vice President of Superintendent and District

Relations, at 703.542.9557. We will work swiftly and diligently to resolve all issues, up to and including

changing your team.

In order to ensure a productive partnership, where we both have the same expectations for success,

please review these Principles for a Successful Partnership:

Know the specifics of the package you have purchased. Our solution has varying levels of

implementation: Engage Lite, Engage Fully Managed and Let's Talk! To eliminate any confusion about your

specific services, please be aware of exactly which package you have purchased. This is spelled out in your

Sales Order Form. In addition, a detailed description of each service is provided in the Menu of Services

document that was shared with you during the sales process. We will be happy to provide you with

another copy if necessary.

Our strategic solution requires strategic deployment. Our goal is to bring about a systems-

level culture change throughout your school system. Therefore, we purposely take a systemic and

systematic approach to building stakeholder trust, public engagement and data collection. Our goal is to

understand your critical needs and develop a comprehensive plan and survey calendar that addresses the

requirements of your various departments and school sites. Our work creates the most value when it is

deployed strategically.

A responsive Point of Contact is crucial for a successful partnership. It's crucial that you assign

the right person as our POC, a person involved with and aware of your school system's strategic priorities.

Our POC must have access to your leadership team and to the information necessary to move forward on

initiatives. The POC must also be personally committed to a culture of high responsiveness and must have

the bandwidth to take on the POC responsibilities.

109

Every two weeks, we will send you a Biweekly Status Report, which will include projects that may be

delayed or stalled and the reasons for such delays/stalls. We will invite you to discuss this report during

a brief phone call in order to maintain a common view of your priorities and goals. Our goal is to get all

projects back on track and also learn about any areas where you feel we are falling short.

If the POC does not have access to your leadership team or critical information — or if for any reason the

POC's unresponsiveness puts our work and deadlines at risk — we will reach out to you for assistance, all

in the spirit of ensuring that we provide you with our highest-quality work.

A respectful working relationship is essential. Throughout our partnership, you and members

of your team will work closely with members of our team, all of whom are professionals with extensive

K-12 experience. As our work is consultative and advisory — we strive hard to be partners, not vendors

— overall productivity will be maximized if our team is included in decisions affecting them and the work

they are doing on your behalf. We promise to treat every representative of your school system with the

highest level of respect. In turn, we request you and your staff treat us as they would a member of your

own team.

Success depends upon adherence to a plan. Our solution works best when we take a proactive

approach, create a project plan and diligently adhere to that plan. We will work hard to understand your

expectations upfront and estimate a deadline for each element of the project. If, however, we do not

receive the information we need to launch a project on time, please understand that may cause the entire

project to be delayed. And, while unforeseen events may occasionally cause missed deadlines, if we see

that your projects are falling into a pattern of ad-hoc, unplanned timelines, we'll reach out to collaborate

on new operating rules. Experience has shown that deviating from a solid project plan opens our work to

risks, increasing the chance of significant errors.

Timely communication is key. We operate as an extension of your team, working together to improve

stakeholder relationships. And the importance of timely communication cannot be overstated. Our most

successful engagements are with those school systems with a high-response culture, listening to — and

responding to — their stakeholders.

We ask for that same commitment in our partnership. We promise that we will quickly respond to every

email and voicemail from you, and we request the same in return — even if just a brief acknowledgment

that our message has been received and a more detailed response will be forthcoming.

110

Our work together becomes truly valuable if it's shared. In order to improve stakeholder

engagement and build trust, school leadership must take every possible opportunity to remind all

stakeholders that every voice counts. When people participate, school leadership must then close the

loop and share what has been learned. If you're launching a survey, your community must be aware of

that fact and, once the survey closes, they must hear what you're planning to do with their feedback. (This

is true whether survey findings are "good" or "bad" — we believe there is no such thing as bad survey

findings.) The same principle applies to Let's Talk! It's crucial that you promote it as widely as possible and

make a commitment to quickly respond. We're here to help you in those efforts.

Deadlines are sacred. While we bring to our partnership years of experience and expertise, the work

needs to be implemented in the context of your school system, which means we rely heavily on your input

on every aspect of every engagement. Each project will be broken down into numerous small steps, all

of which will have hard deadlines that we both must meet. If these intermediate steps are delayed, then

the overall deadline will need to be pushed back. Rushing through a project will compromise quality and,

ultimately, our partnership.

Let's build a true partnership and ride out the bumps together. Despite our plans, there will be

unforeseen circumstances. Occasionally, an employee may leave, creating a short-term gap. You may need

to assign us a new POC, or we may need to assign a new member to your K12 Insight Service Delivery

Team. The work, however, should not suffer as long as we're both flexible enough to implement stopgap

measures prior to establishing a permanent solution.

111



Agendum Request to Consider Award of the Guaranteed Maximum Price for the Career and Technical Education Center Phase 2.

Category Business



Rationale Competitive proposals were received from sub-

contractors for the construction of the Career and Technical Education Center Phase 2. After review and

evaluation of all proposals, Gamma Construction has submitted a Guaranteed Maximum Price (GMP) amount not to exceed $32,574,142.

With the approval of this GMP Amendment and the issuance of the final Building Permit by the City of

Manvel, we will continue to maintain our original scheduled completion for the summer of 2017. This GMP amount is within the budgeted construction

dollars allowed for in the 2015 Bond Referendum.


Budget Implications Approved 2015 Bond Funds

Recommendation or

Proposed Motion

That the Board approve the CM@Risk Amendment for

construction of the Career and Technical Education Center Phase 2 awarded to GAMMA Construction and

authorize the Superintendent or his designee to negotiate and execute the final contract document.

112

Page 1

Memo




RE: Approval of Guaranteed Maximum Price (GMP) for the Career and Technical

Education Center Phase 2

In September 2014, the AISD Board awarded approved award of the Construction Manager @ Risk (CM@Risk) contract for the construction of the Career and Technical Education Center to Gamma Construction.

Legal Ads were placed as required by state law and on January 19, 2016 Gamma Construction, Alvin ISD Building Programs, and PBK Architects received competitive proposals from sub-contractors and vendors. After review and evaluation of all received proposals, Gamma Construction has submitted a Guaranteed Maximum Price (GMP) amount not to exceed $32,574,142 for acceptance by AISD and the Board of Trustees

Alvin ISD Building Programs Department is requesting that the Board of Trustees approve and authorize the Superintendent or his designee to review and execute an Amendment to the Construction Manager @ Risk contract with Gamma Construction for a GMP amount not to exceed $32,574,142 to complete the scope of work outlined in the construction documents and specifications for the Career and Technical Education Center Phase 2. This GMP amount is within the budgeted construction dollars allowed for in the 2015 Bond Referendum.

Approval of this GMP and the issuance of the Building Permits by the City of Manvel, allows for funding of the construction of this project within the established budget set forth in the November 2015 Bond referendum. Completion is scheduled for the summer of 2017.

113

114



Agendum Request to Consider Approval of Construction Manager @ Risk Contract delivery method for the AHS Memorial Stadium and Edwards Auditorium

Renovation Project

Category Business /Action Item

Resource Personnel Patrick Miller, Associate Superintendent Student

Learning Environment

Attachments Memo From Jeff Couvillion, Director of Building Programs

Rationale The scope of work and construction market supports the use of CM@Risk as the most favorable project contract delivery method for construction during the

renovation of the Memorial Stadium and Edwards Auditorium at Alvin High School.

Budget Implications These funds are included in the approved 2015 Bond fund budget.


That the Board approve the Construction Manager @ Risk (CM@Risk) contract delivery method for all

phases of construction for the Memorial Stadium and Marguerite Edwards Auditorium Renovation

Projects

115

Memo




RE: Request to Consider Approval of Construction Manager @ Risk Contract

Delivery Method for Renovation Project at the Memorial Stadium and Edwards Auditorium on the Alvin High School Campus

The legal requirements for purchasing construction projects by school districts allow selection from six options:

1. Competitive bid 2. Competitive sealed proposal (CSP) 3. Construction Manager – Agent 4. Construction Manager at Risk (CM @ Risk) 5. Design Build 6. Job Order Contracting

In recent history, Alvin ISD has employed both Competitive Sealed Proposal (#2) and the CM @ Risk (#4) contract delivery method

Extensive construction taking place on an occupied campus, a challenging schedule with accelerated timelines, rising construction cost in a rapidly expanding market, and the need for considerable investigation of the existing facility conditions are all cause for the decision to recommend the Construction Manager @ Risk contract delivery method for this project.

To a greater level than other contracting methods, the CM @ Risk contractor becomes a team member earlier in the project and is responsible for keeping the project in budget and on schedule. Their presence during design and development of the construction documents will help to insure that the latest market information is available as decisions are made regarding construction means, methods, materials, and design revisions. The CM @ Risk contractor will advertise and solicit competitive bids from subcontractors for all phases of the work. AISD’s Building Programs staff will be present to receive and review the subcontractor’s bids and assist in selecting competitive and qualified subcontractors in order to provide the best value to the District.

Building Programs Department is requesting that the Board approve the use of the Construction Manager @ Risk contract delivery method for the renovation of the Memorial Stadium and Edwards Auditorium at Alvin High School. The approval of the funding and award of contract for these services will be brought before the Board at a later time.

116



Agendum

Request to Consider Personnel Items – Requested Personnel

Category Personnel/Action

Resource Personnel Dr. James “Buck” Gilcrease, Superintendent

Allen Roberts, Associate Superintendent

Attachments Memo related to personnel

Rationale Requested personnel actions

District Goal(s) Teachers and Staff

Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for requested personnel

items as presented

117



Agendum

Request to Consider Two (2) Additional Staffing Positions for

Police Department - for 2015-2016 School Year


Resource Personnel Dr. James “Buck” Gilcrease, Superintendent of Schools Allen Roberts, Associate Superintendent of Human Resources

Attachments Memo from Chief Putnal

Rationale The opening of a third high school and an additional elementary school will require one (1) additional Lead Officer position and

one (1) additional elementary patrol position. Due to the extensive requirements for hiring and training new officers, we are requesting approval of these positions to ensure ample time

to hire and train the new employees before the beginning of the 2016-2017 school year.

District Goal(s) Teachers and Staff Fiscal Responsibility

Budget Implications

Estimated pro-rated salaries including benefits – Amounts will

be pro-rated based on the employee start date for the current year.

Additional police positions due to district growth - Lead Police Officer $19,077

Patrol Officer 17,107 Total $36,184

Recommendation or

Proposed Motion

That Board approval be granted for additional Lead Officer and

Elementary Patrol positions for 2015-2016 school year as requested.

118


POLICE DEPARTMENT

To: Jim Abney

From: Michael Putnal

Date: October 26, 2015

Re: Mid-Year Request to Increase Authorized Police Officer Positions

I. Request:

A. Increase the authorized strength of the Department by adding two Police Officer positions.

a. One will be assigned as a Lead Officer at Shadow Creek High School

b. One will be assigned as a 3rd Elementary Officer

B. One existing police officer position will be reassigned to Shadow Creek High School form Manvel High School.

C. Post the vacancies in January 2016 with a target hiring date of March 21,

2016 to allow for the recruitment, hiring and training of new police officers by the start of the 2016/2017 school year.

II. Background is:

A. Due to Texas Commission on Law Enforcement (TCOLE) hiring and

training requirements, Police Officer positions authorized July 1st may not be effectively filled until November.

B. The Hiring Process for Police Officers can take up 6-10 weeks from test date to start date. The process includes the following:

i. Online Application ii. Written Test iii. Physical Agility Test iv. Background Investigation – this may take 4-6 weeks depending

upon the volume of investigations, the complexity of the investigation, and the opportunity of AISD officers to leave their primary assignments to conduct interviews and personnel file reviews.

119

v. Fingerprint Applicant Services of Texas (FAST) Pass for TCOLE vi. Challenge Interview vii. Interview with Chief of Police viii. Conditional Offer of Employment ix. Fingerprint Applicant Services of Texas (FAST) Pass for Texas

Education Agency – this may take as long as 2 weeks to set up. x. Psychological Testing – this may take as long as 2 weeks to

receive the results. xi. Medical Evaluation xii. Drug Screen xiii. Final Offer of Employment

C. Newly hired police officers must complete a Field Training Officer (FTO)

program. i. The duration of the FTO program is 10 weeks

a) Four 2-week training phases b) Two 1-week evaluation phases

ii. Training new officers when students are not in school is of little value

a) They receive no exposure to the types of incidents they will be expected to manage as a solo officers

b) There is limited opportunity to observe and evaluate their interaction with students, parents and staff.

III. The Current Situation is:

A. Authorizing the additional police officer positions on July 1, 2016 means that we will not have officers hired and trained to begin the 2016/2017 school year.

B. March 21, 2016 is the latest date to hire and effectively train new police officers and have them ready to perform as a solo officer by the start of the 2016/2017 school year.

C. A hiring process will have to be initiated in January 2016 to realize a March 21, 2016 hiring date.

D. High Schools i. Manvel High school assignments

a) One Lead Police Officer b) Two Police Officers

ii. Alvin High school assignments a) One Lead Police Officer b) Two Police Officers

120

E. Elementary schools i. Two police officers are assigned to provide police service to fifteen

elementary schools. a) The service includes student awareness programs b) Emergency management presentations c) Crossing guard support d) School Zone speed enforcement e) Traffic assistance f) Calls for service g) Investigations

ii. The schools are dispersed by geography a) East of CR 99 b) West of CR 99

iii. The addition of Meridiana Elementary will make each officer responsible for police service at eight elementary schools

iv. The demands for police service at the elementary schools is increasing significantly

v. A 3rd Elementary Officer will allow a delineation of responsibilities as follows:

a) Officer #1 1) Stevenson 2) Disney 3) Alvin Primary 4) Alvin Elementary 5) Passmore 6) Hasse

b) Officer # 2 1) Hood-Case 2) Mark Twain 3) Mason 4) Meridiana 5) Jeter

c) Officer # 3 1) Marek 2) Wilder 3) York 4) Duke 5) Savannah Lakes

121

IV. Alternatives

A. Take no action

i. No additional police officers will be hired to account for the opening of new schools and the increase in student population.

B. Authorize the increase in police officer positions by two (one as a Lead) effective July 1, 2016.

i. One position will be assigned as a Lead Officer at Shadow Creek High School

ii. One position will be assigned to Elementary Patrol. iii. The new officers will not be hired and trained by the start of

2016/2017 school year C. Authorize the increase in police officer positions by two (one as a Lead)

effective March 21, 2016. i. One position will be assigned as a Lead Officer at Shadow Creek

High School ii. One position will be assigned to Elementary Patrol.

V. Recommendation

A. Approve alternative “C”.

122



Agendum

Request to Consider Personnel Items – Administrative

Appointments – Assistant Principal – Red Duke Elementary


Resource Personnel Dr. Buck Gilcrease, Superintendent of Schools Allen Roberts, Associate Superintendent of Human Resources

Attachments Memo related to administrative appointments to be distributed

prior to the Board Meeting

Rationale Replacements due to reassignment of administrators or new

positions.


Academic Performance Fiscal Responsibility

Budget Implications

None


That Board approval be granted for Assistant Principal – Red Duke Elementary

123



Agendum

Request to Consider Personnel Items – Administrative

Appointments – Principal – Don Jeter Elementary


Resource Personnel Dr. Buck Gilcrease, Superintendent of Schools Allen Roberts, Associate Superintendent of Human Resources

Attachments Memo related to administrative appointments to be distributed

prior to the Board Meeting

Rationale Replacements due to reassignment of administrators or new

positions.


Academic Performance Fiscal Responsibility

Budget Implications

None


That Board approval be granted for Principal – Don Jeter Elementary

124

Documents

ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES … · PUBLIC HEARING / PRESENTATION - 2014-2015 Texas Academic Performance Report (TAPR) 3 5. Introduction of Greeters 27 6. Commendations