ALLENTOWN HOUSING AUTHORITY REGULAR PUBLIC MEETING€¦ · New Business 8.a Resolution 2587 Write-off of Uncollected Accounts Resolution 2587 Write-off of Uncollected Accounts 2

ALLENTOWN HOUSING AUTHORITY

REGULAR PUBLIC MEETINGJuly 22, 2020

AGENDA

1. Roll Call 2. Public Commentary 2.a Public Commentary - Please limit total

comments to five minutes. 3. Reading and Approval of Minutes 3.a Meeting Minutes June 24, 2020 Meeting Minutes June 24, 2020 4. Reports of the Secretary and Treasurer 4.a Allentown Housing Authority Financial Report

Treasurers Report Treasurers Report 4.b Investment Reports AHA Cash and Investment Report Public Housing Cash and Investment Report NSA Cash and Investment Report HCVP - MRP Cash and Investment Report Cumberland Ph1, Ph2, Ph3 Cash and Investment

Report 4.c Public Housing Financial Report Public Housing Total Central Park Towers East Gross Towers Little Lehigh Scattered Sites 700 Building Walnut Manor Overlook Park Central Office

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/641459/Minutes_BoardOfCommissioners_202006.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/644759/MonthlyTreasurersReport_202006.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/645312/AHACashandInvestmentReport_202006.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/645313/PublicHousingCashandInvestmentReport_202006.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/645314/NSACashandInvestmentReport_202006.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/645315/HCVP-MRPCashandInvestmentReport_202006.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/645316/CumberlandPh1_Ph2_Ph3CashandInvestmentReport_202006.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/644762/BoardIS_AllPublicHousing_202006.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/644763/BoardIS_Amp100_202006.pdf








https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/644781/BoardIS_cocc_202006.pdf

4.d Housing Choice Voucher Finance Report

Income Statement All Section 8 Income Statement Section 8 Income Statement Mod Rehab 1 Income Statement Mod Rehab 5 4.e NSA Financial Report Income Statement NSA 4.f Tax Credit Finance Report Income Statement Cumberland Phase 1 Income Statement Cumberland Phase 2 Income Statement Cumberland Phase 3 5. Bills and Communications 5.a Report from Executive Director Executive Director Report Vacancy Summary Annual Income Certification Report Rent Collection July 2020 5.b Director of Maintenance Report Director of Maintenance Report 5.c Social Services Director Report Social Services Report 5.d Housing Choice Voucher Report

Report Created from HUD 2-Year Tool Housing Choice Voucher Report 6. Reports of Committees 7. Unfinished Business 7.a Unfinished Business - Discuss with Board:

Reid BuildingAttorney for Labor Negotiations

8. New Business 8.a Resolution 2587 Write-off of Uncollected

Accounts Resolution 2587 Write-off of Uncollected Accounts

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/644783/BoardIS_AllSection8_202006.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/644784/BoardIS_voucher_vms_202006.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/644785/BoardIS_mod001_202006.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/644788/BoardIS_mod005_202006.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/644792/BoardIS_nsa_202006.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/644793/BoardIS_cg1lihtc_202006.pdf



https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/645271/ExecutiveDirector_202007.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/645272/VacancySummary_PICReported_20200716.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/647806/Report_LateAnnuals_20200720.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/647808/UnpaidRents_202007.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/645222/ConstructionProgress_202007.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/645227/SocialServicesDirector_202007.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/645870/PA004_TwoYearTool_202007.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/647802/Resolution_2587_WriteOffUncollectibleAccounts_2020.pdf

Uncollected Accounts Listing

8.b Resolution 2590 Amendment to AHA

Management Policies 8.c Resolution 2591 Award Contract for Office

Cleaning Services for Administrative Office,Allentown, PA

Resolution 2591 Award Contract For OfficeCleaning Services Admin Office

Resolution 2591 Award Contract For OfficeCleaning Services Admin Office Bid Tab

8.d Resolution 2592 Award Contract for Office

Cleaning Services For Overlook ParkCommunity Building, Allentown, PA

Resolution 2592 Cleaning Contract Overlook ParkCommunity Building

Overlook Park Community Building Cleaning BidTab

8.e Resolution 2593 Award Contract for Majestic

Building Stormwater ConveyanceReconfiguration

Resolution 2593 Award Contract For MajesticBuilding Stormwater Conveyance

Resolution 2593 Award Contract For MajesticBuilding Stormwater Conveyance Bid Tabulation

Resolution 2593 Award Contract For MajesticBuilding Stormwater ConveyanceRecommendation Letter

Resolution 2593 Award Contract For MajesticBuilding Stormwater Conveyance Single Source

9. Adjournment 9.a Next meeting is Wednesday, August 26, 2020

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/647803/Resolution_2587_WriteOffUncollectibleAccounts_2020_Attachment.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648455/Resolution_2591_AwardContractForOfficeCleaningServicesAdminOffice_2020.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648456/Resolution_2591_AwardContractForOfficeCleaningServicesAdminOffice_2020_BidTab.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648457/Resolution_2592_AwardContractOfficeCleaningServicesOverlookParkCommBldg_2020.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648458/Resolution_2592_AwardContractOfficeCleaningServicesOverlookParkCommBldg_2020_BidTab.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/646978/Resolution_2593_AwardContractForMajesticBuildingStormwaterConveyance_2020.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/646701/Resolution_2593_AwardContractForMajesticBuildingStormwaterConveyance_2020_BidTab.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/646702/Resolution_2593_AwardContractForMajesticBuildingStormwaterConveyance_2020_RecommendationLetter.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/646972/Resolution_2593_AwardContractForMajesticBuildingStormwaterConveyance_2020_SingleSource.pdf

1

ALLENTOWN HOUSING AUTHORITY

REGULAR BOARD MEETING June 24, 2020

The Board of Commissioners was called to order by Mr. Senderowitz, and upon Roll Call, those present and absent were as follows: PRESENT: Mr. Donald Senderowitz Chairman Mr. Fred Bañuelos (by phone) Vice Chairman Mr. Julio Guridy (by phone) Treasurer (at 10:00am) Ms. Sandra Barnes (by phone) Secretary Mr. Zachary Matthews (by phone) Assistant Treasurer Also participating in the Board Meeting were Mr. Daniel R. Farrell, Executive Director; by phone were Mr. Lou Day, Director of Maintenance Operations; Ms. Melissa Aclo, Social Services Director; Mr. Eric Reinert, Comptroller and Mr. Christian Perrucci, Esquire. Due to the COVID-19 pandemic, everyone participated in the meeting via Zoom conference call. The meeting information was posted so members of the general public could participate. The board meeting started at 9:10 am with Mr. Senderowitz asking for the roll call. PUBLIC COMMENTARY Mr. Senderowitz started by stating the call in number for the meeting was posted in the office for anyone who wanted to participate and there were no responses. Mr. Farrell introduced Rich Carroll to discuss Constellation Energy. Mr. Farrell stated Mr. Carroll is a consultant that has helped the AHA to understand the energy contract with Constellation Energy. Mr. Carroll reviewed his outline of the EPC contract that was Phase 2 in 2014. He explained what Constellation guaranteed in annual savings to cover the annual project costs. He reviewed with the Board adjustments that Constellation was not contractually permitted to make. Mr. Carroll stated that Constellation reports for 2015, 2016, and 2017 reports were incorrect and did not achieve savings. As a result of this, Constellation agreed and paid the AHA a good faith payment of $100,000 for this shortfall. He told the Board that we have asked them to project out for the rest of the term to 2027 what they believe will be the shortfall and offer the AHA a payment for both prior shortfalls and projected shortfalls. Mr. Farrell was tasked by the Board to discuss this with the AHA solicitor and develop a strategy to negotiate with Constellation.

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APPROVED MINUTES Mr. Senderowitz asked for a motion to approve the minutes of the May 27, 2020 Board meeting. A

motion was made by Mr. Matthews and seconded by Ms. Barnes to approve the Board minutes.

Ayes 4 – Senderowitz, Bañuelos, Matthews, Barnes Nays 0 BILLS AND TREASURER’S REPORT Mr. Senderowitz asked Mr. Reinert to review with the Board the financials for May for this

meeting. He began with Conventional Housing, which had net income and also Central Office had

net income. He continued with the NSA’s which had net income as well as Section 8. He reviewed

Cumberland Phase 1 which had net loss; Phase 2 had net income as did Phase 3. He reviewed year

to date financials and reported that Conventional Housing had net income and Central Office had

net loss. He continued with the NSA’s and Section 8 which both had net income. Cumberland

Phase 1, Phase 2 and Phase 3 had net incomes. Mr. Bañuelos asked about the CARES Act money

and Mr. Reinert replied that we are meeting to go over expenditures made after March 27 through

the present that AHA did not code COVID and to recoup that before the end of the fiscal year. He

stated other area we are going to look at is payroll for those who worked during the COVID time

period and use some of that fund to draw down monies for payroll. The Board discussed

investments and CD’s that have future maturity dates. Mr. Senderowitz discussed the check

register with Board members and Mr. Reinert discussed the Housing Choice Voucher report and

the 2-Year Tool with the Board.

Mr. Senderowitz asked for a motion to approve the financials for May and the motion was made by

Mr. Bañuelos and seconded by Mr. Matthews to approve the reports.

Ayes 5 – Senderowitz, Bañuelos, Guridy, Matthews, Barnes Nays 0 COMMUNICATION REPORT Mr. Farrell discussed the unpaid rent summary in his report and stated we have a 25% rate of

unpaid rent through mid June. He told the Board he has asked the managers to reach out to

residents to find out why they are not paying rent and to remind them that when the moratorium

ends, we will resume processing filing for non-payment of rent. Mr. Farrell discussed the annual

income certifications with the Board and reported the status of current and future certifications.

He gave an update on the Reid Hotel by stating there are six residents who want vouchers and four

that want to go to Episcopal House. He stated that HUD is waiting for a few documents from us

and that their review of the Reid Hotel is progressing.

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Mr. Lou Day reviewed his Construction Report stating we are working on outreach to minority

contractors and currently we are procuring an office cleaning project that we have received a lot of

interest in from several minority businesses as well as women owned businesses that are going to

submit bids.

Ms. Aclo discussed her report and that resident phone calls will be starting next week. These

phone calls will provide residents with information regarding COVID health services, voter

registration, mail-in ballots and Census updates.

Mr. Perrucci discussed his Solicitor report and stated we are working with Constellation to get the

updated reimbursement for the miscalculation of the Measurement & Verification report.

UNFINISHED BUSINESS Mr. Senderowitz asked Mr. Farrell about the RFQ for an attorney for labor negotiations. Mr. Farrell stated he is still working on the RFQ for the labor negotiations. Mr. Senderowitz reminded the Board that there are only about six months left before the contract expires on December 31. NEW BUSINESS Resolution 2586 – Approve Operating Budget for Fiscal Year Ending June 30, 2021 A motion was made by Mr. Guridy and seconded by Ms. Barnes to approve the resolution. Mr. Reinert explained this budget is showing a profit and we are doing well. Mr. Reinert asked the Board if he should make any changes or adjustment to the budget. The Board said the budget should not show too much excess funds and Mr. Reinert said he would make some adjustments. Ayes 5 – Senderowitz, Bañuelos, Guridy, Matthews, Barnes Nays 0 Resolution 2587 – Write-Off of Uncollectible Accounts Mr. Farrell explained we are going to table this resolution until next month. Resolution 2588 – Approve AHA Scholarship Awards for 2020-2021 A motion was made by Mr. Guridy and seconded by Mr. Matthews to approve the resolution. Ms. Aclo stated there were five new scholarship applications and the other five are renewal scholarships.

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Ayes 5 – Senderowitz, Bañuelos, Guridy, Matthews, Barnes Nays 0 Resolution 2589 – Approve Procurement Policy Amendment A motion was made by Ms. Barnes and seconded by Mr. Guridy to approve the resolution. Mr. Farrell explained this reflects the state’s increase in the bid threshold. Ayes 5 – Senderowitz, Bañuelos, Guridy, Matthews, Barnes Nays 0 Resolution 2590 – Approve Amendment to AHA Management Policies Mr. Farrell explained we are going to table this resolution until next month. A motion was made by Mr. Guridy to go into Executive Session at 11:25am and seconded by Mr. Matthews. Ayes 5 – Senderowitz, Bañuelos, Guridy, Matthews, Barnes Nays 0 A motion was made to adjourn the meeting by Mr. Matthews and seconded by Ms. Barnes. The meeting ended at 11:31am. Ayes 5 – Senderowitz, Bañuelos, Guridy, Matthews, Barnes Nays 0

ATTEST ____________________________________

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CONVENTIONAL HOUSING:

Operating Income 357,338

Operating Expenditures 682,229

o Operating Deficit (324,891)

COVID-19 Receipts 228,274

Capital Fund Receipts 64,020

HUD Operating Subsidy was $26,351 under budget 164,848

o Net Income/(Loss) 132,251

COCC:



o Net Income/(Loss) (98,973)

NSA:




Dwelling Rent HAP was $8,036 over budget 70,536


SECTION 8 (HCVP & MRP):




CARES Act Admin Fees 39,920

HUD Grants were $64,299 over budget 1,045,468

HUD Admin Fee was $8,397 over budget 94,261

HAP Expenditures were $57,866 over budget 1,039,035


CUMBERLAND GARDENS:

Phase 1 Operating Income 33,412

Phase 1 Operating Expenditures 49,223



Phase 1 HUD Operating Subsidy was $8,962 under budget 6,318


THE HOUSING AUTHORITY OF THE CITY OF ALLENTOWN, PA

TREASURER’S REPORT

JUNE 2020

Page 1 8








Phase 3 HUD Operating Subsidy was $3,005 over budget 16,976


Page 2 9

CONVENTIONAL HOUSING:

Operating Income 4,692,302

Operating Expenditures 7,307,660

o Operating Deficit (2,615,358)


Capital Fund Receipts 1,903,343

HUD Operating Subsidy was $148,722 over budget 2,443,242

o Net Income/(Loss) 1,959,501

COCC:

Operating Income 1,584,424


o Net Income/(Loss) (534,792)

NSA:




Dwelling Rent HAP was $147,448 over budget 897,448


SECTION 8 (HCVP & MRP):




CARES Act Admin Fees 39,920

HUD Grants were $586,580 over budget 12,360,586

HUD Admin Fee was $191,309 over budget 1,221,677

HAP Expenditures were $649,340 over budget 12,423,346


CUMBERLAND GARDENS:





Phase 1 HUD Operating Subsidy was $15,000 under budget 107,245


YTD JUNE 2020

THE HOUSING AUTHORITY OF THE CITY OF ALLENTOWN, PA

TREASURER’S REPORT

Page 3 10








Phase 3 HUD Operating Subsidy was $9,819 over budget 93,645


Page 4 11

CASH

PROVIDENT BANK

Money Market - Café & Laundry (80156774) 53,913.93

Money Market - Low Rent (80156790) 440,735.50

494,649.43

WELLS FARGO BANK

Amp Checking (200001-8652891) 28,742.84

Capital Fund Checking (200030-3423997) 0.00

Payroll Checking (200001-1484930) 109,133.46

General Fund Checking (200001-1484859) 165,441.97

Rental Collection Savings (200008-0524740) 93,410.28

HCV/MRP Checking (200003-7129169) 1,090,499.43

OPCB Checking (200003-9467816) 90,469.20

NSA Checking (200003-7130543) 4,572.34

NSA Rental Collection Savings (200008-1132762) 592,067.02

NSA Money Market (200001-3028802) 593,659.80

2,767,996.34

BB&T

NSA Money Market (1390004327175) 428,551.75

PETTY CASH 100.00

TOTAL CASH 3,691,297.52

INVESTMENTSMATURITY

DATE RATE

FULTON BANK

CD #91840145 9/11/2020 1.00% 349,412.44

PEOPLES SECURITY

CD #10000095 [NSA] 7/26/2020 2.05% 1,002,459.74

PROVIDENT BANK

CD #9980000484 12/20/2020 1.75% 800,000.00

TOTAL INVESTMENTS 2,151,872.18

TOTAL CASH AND INVESTMENTS 5,843,169.70

THE HOUSING AUTHORITY OF THE CITY OF ALLENTOWN, PA.

CASH AND INVESTMENTS MONTH OF JUNE 2020

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CASH

PROVIDENT BANK

Money Market - Café & Laundry (80156774) 53,913.93

Money Market - Low Rent (80156790) 440,735.50

494,649.43

WELLS FARGO BANK

Amp Checking (200001-8652891) 28,742.84

Capital Fund Checking (200030-3423997) 0.00

Payroll Checking (200001-1484930) 109,133.46

General Fund Checking (200001-1484859) 165,441.97

Rental Collection Savings (200008-0524740) 93,410.28

396,728.55

TOTAL CASH 891,377.98

INVESTMENTSMATURITY

DATE RATE

FULTON BANK

CD #91840145 9/11/2020 1.00% 349,412.44

PROVIDENT BANK

CD #9980000484 12/20/2020 1.75% 800,000.00





PUBLIC HOUSING

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CASH

WELLS FARGO BANK

NSA Checking (200003-7130543) 4,572.34

NSA Rental Collection Savings (200008-1132762) 592,067.02

NSA Money Market (200001-3028802) 593,659.80

1,190,299.16

BB&T

NSA Money Market (901-034-7) 428,551.75

TOTAL CASH 1,618,850.91

INVESTMENTSMATURITY

DATE RATE

PEOPLES SECURITY

CD #10000095 [NSA] 7/26/2020 2.05% 1,002,459.74





NSA

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CASH

WELLS FARGO BANK

HCV/MRP Checking (200003-7129169) 1,090,499.43

TOTAL CASH 1,090,499.43


MRP/HCVP


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CASH

PROVIDENT BANK

Phase 1 - Replacement Reserve Account (80185898) 251,606.21



591,518.87

WELLS FARGO BANK

Phase 1 - Operating Account (4964420475) 19,868.23



175,078.64

TOTAL CASH 766,597.51



CUMBERLAND GARDENS

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7/16/2020 3:49 PM

PTD Actual PTD Budget Variance YTD Actual YTD Budget Variance Annual

INCOME

Dwelling Rent 214,905.41 237,206.00 -22,300.59 2,882,547.79 2,846,450.00 36,097.79 2,846,450.00

HUD Grants 0.00 0.00 0.00 32,356.52 0.00 32,356.52 0.00

Other Income 142,433.11 139,547.00 2,886.11 1,777,397.97 1,676,989.00 100,408.97 1,676,989.00

COVID-19 Receipts 228,274.00 0.00 228,274.00 228,274.00 0.00 228,274.00 0.00

Capital Fund Receipts 64,020.11 0.00 64,020.11 1,903,342.84 0.00 1,903,342.84 0.00

Operating Subsidy 164,848.00 191,199.00 -26,351.00 2,443,242.00 2,294,520.00 148,722.00 2,294,520.00

TOTAL INCOME 814,480.63 567,952.00 246,528.63 9,267,161.12 6,817,959.00 2,449,202.12 6,817,959.00

EXPENSES

GENERAL and ADMINISTRATIVE

Labor -146,136.05 -86,739.00 -59,397.05 -1,192,773.24 -1,127,635.00 -65,138.24 -1,127,635.00

Overtime 0.00 0.00 0.00 -61.73 0.00 -61.73 0.00

Benefits -47,290.64 -47,032.00 -258.64 -526,081.41 -564,978.00 38,896.59 -564,978.00

Utilities -59,539.77 -103,173.00 43,633.23 -793,830.52 -875,202.00 81,371.48 -875,202.00

Other G&A Expenses -259,237.04 -229,793.00 -29,444.04 -2,780,258.06 -2,556,621.00 -223,637.06 -2,556,621.00

TOTAL GENERAL and ADMINISTRATIVE -512,203.50 -466,737.00 -45,466.50 -5,293,004.96 -5,124,436.00 -168,568.96 -5,124,436.00

PROPERTY

Labor -80,494.17 -55,610.00 -24,884.17 -691,658.28 -721,850.00 30,191.72 -721,850.00

Overtime -5,444.66 -4,030.00 -1,414.66 -42,737.90 -48,360.00 5,622.10 -48,360.00

Benefits -31,927.48 -36,925.00 4,997.52 -382,596.02 -442,803.00 60,206.98 -442,803.00

Materials -7,679.87 -8,196.00 516.13 -162,020.41 -98,407.00 -63,613.41 -98,407.00

Contract Costs -44,479.56 -53,301.00 8,821.44 -699,714.05 -642,013.96 -57,700.09 -642,013.96

Other Property Expenses 0.00 0.00 0.00 -35,928.75 0.00 -35,928.75 0.00

TOTAL PROPERTY -170,025.74 -158,062.00 -11,963.74 -2,014,655.41 -1,953,433.96 -61,221.45 -1,953,433.96

TOTAL EXPENSES -682,229.24 -624,799.00 -57,430.24 -7,307,660.37 -7,077,869.96 -229,790.41 -7,077,869.96

NET INCOME/LOSS 132,251.39 -56,847.00 189,098.39 1,959,500.75 -259,910.96 2,219,411.71 -259,910.96

All AHA Public Housing (.allpha)

Budget ComparisonPeriod = Jun 2020

Book = Accrual ; Tree = aha_board_is_2

Page 1 of 1

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7/16/2020 3:49 PM


INCOME

Dwelling Rent 31,057.00 30,320.00 737.00 369,068.18 363,796.00 5,272.18 363,796.00

HUD Grants 0.00 0.00 0.00 7,038.46 0.00 7,038.46 0.00

Other Income 1,487.60 1,062.00 425.60 18,840.77 12,722.00 6,118.77 12,722.00

COVID-19 Receipts 31,394.00 0.00 31,394.00 31,394.00 0.00 31,394.00 0.00

Capital Fund Receipts 3,497.00 0.00 3,497.00 418,183.96 0.00 418,183.96 0.00

Operating Subsidy 15,578.00 16,191.00 -613.00 211,297.00 194,292.00 17,005.00 194,292.00

TOTAL INCOME 83,013.60 47,573.00 35,440.60 1,055,822.37 570,810.00 485,012.37 570,810.00

EXPENSES


Labor -3,717.13 -2,196.00 -1,521.13 -30,384.28 -28,556.00 -1,828.28 -28,556.00

Overtime 0.00 0.00 0.00 -61.73 0.00 -61.73 0.00

Benefits -1,666.01 -1,718.00 51.99 -18,892.62 -20,748.00 1,855.38 -20,748.00

Utilities -7,700.26 -15,824.00 8,123.74 -109,887.39 -123,192.00 13,304.61 -123,192.00

Other G&A Expenses -16,606.90 -19,282.00 2,675.10 -205,201.91 -215,192.00 9,990.09 -215,192.00

TOTAL GENERAL and ADMINISTRATIVE -29,690.30 -39,020.00 9,329.70 -364,427.93 -387,688.00 23,260.07 -387,688.00

PROPERTY

Labor -2,199.87 -5,188.00 2,988.13 -55,853.66 -67,290.00 11,436.34 -67,290.00

Overtime -733.16 -519.00 -214.16 -5,591.36 -6,228.00 636.64 -6,228.00

Benefits -965.03 -3,255.00 2,289.97 -24,769.20 -38,972.00 14,202.80 -38,972.00

Materials -537.38 -1,043.00 505.62 -11,979.33 -12,450.00 470.67 -12,450.00

Contract Costs -6,363.87 -7,781.00 1,417.13 -91,029.51 -90,504.00 -525.51 -90,504.00

TOTAL PROPERTY -10,799.31 -17,786.00 6,986.69 -189,223.06 -215,444.00 26,220.94 -215,444.00

TOTAL EXPENSES -40,489.61 -56,806.00 16,316.39 -553,650.99 -603,132.00 49,481.01 -603,132.00

NET INCOME/LOSS 42,523.99 -9,233.00 51,756.99 502,171.38 -32,322.00 534,493.38 -32,322.00

Central Park (amp100)



Page 1 of 1

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7/16/2020 3:50 PM


INCOME

Dwelling Rent 39,436.79 37,382.00 2,054.79 463,901.12 448,562.00 15,339.12 448,562.00

Other Income 3,775.66 3,573.00 202.66 55,176.79 42,887.00 12,289.79 42,887.00

COVID-19 Receipts 43,380.00 0.00 43,380.00 43,380.00 0.00 43,380.00 0.00


Operating Subsidy 21,644.00 22,317.00 -673.00 291,607.00 267,804.00 23,803.00 267,804.00

TOTAL INCOME 123,180.45 63,272.00 59,908.45 950,127.91 759,253.00 190,874.91 759,253.00

EXPENSES


Labor -4,307.07 -2,554.00 -1,753.07 -35,209.95 -33,202.00 -2,007.95 -33,202.00

Benefits -1,344.24 -1,243.00 -101.24 -14,921.35 -15,015.00 93.65 -15,015.00

Utilities -8,849.85 -14,621.00 5,771.15 -117,065.10 -130,800.00 13,734.90 -130,800.00

Other G&A Expenses -30,253.29 -22,613.00 -7,640.29 -275,356.21 -249,488.00 -25,868.21 -249,488.00

TOTAL GENERAL and ADMINISTRATIVE -44,754.45 -41,031.00 -3,723.45 -442,552.61 -428,505.00 -14,047.61 -428,505.00

PROPERTY

Labor -10,070.17 -7,000.00 -3,070.17 -78,556.48 -90,842.00 12,285.52 -90,842.00

Overtime -665.82 -372.00 -293.82 -6,459.44 -4,464.00 -1,995.44 -4,464.00

Benefits -3,282.51 -4,943.00 1,660.49 -39,736.04 -59,129.00 19,392.96 -59,129.00

Materials -923.25 -902.00 -21.25 -39,007.27 -11,000.00 -28,007.27 -11,000.00

Contract Costs -6,640.47 -6,184.00 -456.47 -87,352.69 -74,343.96 -13,008.73 -74,343.96


TOTAL PROPERTY -21,582.22 -19,401.00 -2,181.22 -264,192.92 -239,778.96 -24,413.96 -239,778.96

TOTAL EXPENSES -66,336.67 -60,432.00 -5,904.67 -706,745.53 -668,283.96 -38,461.57 -668,283.96

NET INCOME/LOSS 56,843.78 2,840.00 54,003.78 243,382.38 90,969.04 152,413.34 90,969.04

Towers East (amp200)



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INCOME

Dwelling Rent 39,615.00 38,962.00 653.00 467,905.76 467,566.00 339.76 467,566.00

HUD Grants 0.00 0.00 0.00 1,000.00 0.00 1,000.00 0.00

Other Income 1,672.18 1,769.00 -96.82 49,547.20 21,250.00 28,297.20 21,250.00

COVID-19 Receipts 63,656.00 0.00 63,656.00 63,656.00 0.00 63,656.00 0.00


Operating Subsidy 27,201.00 34,663.00 -7,462.00 440,873.00 415,989.00 24,884.00 415,989.00

TOTAL INCOME 136,582.58 75,394.00 61,188.58 1,223,674.10 904,805.00 318,869.10 904,805.00

EXPENSES


Labor -4,501.64 -4,032.00 -469.64 -36,793.51 -52,414.00 15,620.49 -52,414.00

Benefits -1,437.31 -2,081.00 643.69 -15,974.97 -25,115.00 9,140.03 -25,115.00

Utilities -10,196.55 -16,934.00 6,737.45 -133,167.33 -151,518.00 18,350.67 -151,518.00



PROPERTY

Labor -9,298.85 -7,000.00 -2,298.85 -74,000.36 -90,842.00 16,841.64 -90,842.00

Overtime -1,648.90 -810.00 -838.90 -6,775.22 -9,720.00 2,944.78 -9,720.00

Benefits -3,301.35 -4,943.00 1,641.65 -39,294.13 -59,129.00 19,834.87 -59,129.00

Materials -923.64 -1,311.00 387.36 -19,168.47 -15,622.00 -3,546.47 -15,622.00

Contract Costs -13,138.26 -8,911.00 -4,227.26 -121,323.45 -106,614.00 -14,709.45 -106,614.00


TOTAL PROPERTY -28,311.00 -22,975.00 -5,336.00 -264,065.38 -281,927.00 17,861.62 -281,927.00

TOTAL EXPENSES -79,367.83 -75,705.00 -3,662.83 -791,112.17 -834,115.00 43,002.83 -834,115.00

NET INCOME/LOSS 57,214.75 -311.00 57,525.75 432,561.93 70,690.00 361,871.93 70,690.00

Gross Towers (amp300)



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INCOME

Dwelling Rent 13,608.96 29,685.00 -16,076.04 323,791.44 356,187.00 -32,395.56 356,187.00

HUD Grants 0.00 0.00 0.00 8,262.11 0.00 8,262.11 0.00

Other Income 1,690.47 1,784.00 -93.53 25,770.98 21,386.00 4,384.98 21,386.00

COVID-19 Receipts 44,705.00 0.00 44,705.00 44,705.00 0.00 44,705.00 0.00



TOTAL INCOME 76,367.14 58,023.00 18,344.14 913,857.58 696,342.00 217,515.58 696,342.00

EXPENSES


Labor -6,360.86 -3,856.00 -2,504.86 -52,032.52 -50,125.00 -1,907.52 -50,125.00

Benefits -2,818.63 -2,978.00 159.37 -31,962.49 -35,879.00 3,916.51 -35,879.00

Utilities -9,550.02 -17,590.00 8,039.98 -141,085.78 -151,632.00 10,546.22 -151,632.00



PROPERTY

Labor -14,703.81 -9,040.00 -5,663.81 -118,695.99 -117,374.00 -1,321.99 -117,374.00

Overtime -484.30 -626.00 141.70 -4,149.27 -7,512.00 3,362.73 -7,512.00

Benefits -6,869.70 -6,740.00 -129.70 -78,747.44 -80,924.00 2,176.56 -80,924.00

Materials -408.62 -1,239.00 830.38 -11,925.18 -15,110.00 3,184.82 -15,110.00

Contract Costs -5,948.67 -6,952.00 1,003.33 -77,148.17 -80,300.00 3,151.83 -80,300.00


TOTAL PROPERTY -28,415.10 -24,597.00 -3,818.10 -297,727.05 -301,220.00 3,492.95 -301,220.00

TOTAL EXPENSES -54,744.12 -70,598.00 15,853.88 -723,442.86 -766,670.00 43,227.14 -766,670.00

NET INCOME/LOSS 21,623.02 -12,575.00 34,198.02 190,414.72 -70,328.00 260,742.72 -70,328.00

Little Lehigh (amp500)



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INCOME

Dwelling Rent 16,999.50 20,743.00 -3,743.50 283,141.50 248,971.00 34,170.50 248,971.00

Other Income 758.23 217.00 541.23 10,290.91 2,670.00 7,620.91 2,670.00

COVID-19 Receipts 45,139.00 0.00 45,139.00 45,139.00 0.00 45,139.00 0.00

Capital Fund Receipts 0.00 0.00 0.00 72,947.00 0.00 72,947.00 0.00


TOTAL INCOME 87,910.73 49,089.00 38,821.73 757,378.41 589,200.00 168,178.41 589,200.00

EXPENSES


Labor -4,592.91 -3,112.00 -1,480.91 -33,001.06 -40,461.00 7,459.94 -40,461.00

Benefits -1,229.18 -2,002.00 772.82 -16,249.66 -24,134.00 7,884.34 -24,134.00

Utilities -4,448.01 -9,789.00 5,340.99 -61,884.97 -65,964.00 4,079.03 -65,964.00



PROPERTY

Labor -10,766.78 -6,615.00 -4,151.78 -86,929.41 -85,842.00 -1,087.41 -85,842.00

Overtime -498.11 -352.00 -146.11 -4,199.68 -4,224.00 24.32 -4,224.00

Benefits -4,172.13 -4,044.00 -128.13 -47,399.60 -48,671.00 1,271.40 -48,671.00

Materials -277.29 -1,557.00 1,279.71 -25,120.95 -18,475.00 -6,645.95 -18,475.00

Contract Costs -4,691.09 -6,128.00 1,436.91 -77,985.00 -68,157.00 -9,828.00 -68,157.00


TOTAL PROPERTY -20,405.40 -18,696.00 -1,709.40 -248,384.64 -225,369.00 -23,015.64 -225,369.00

TOTAL EXPENSES -46,153.96 -55,151.00 8,997.04 -538,376.93 -581,508.00 43,131.07 -581,508.00

NET INCOME/LOSS 41,756.77 -6,062.00 47,818.77 219,001.48 7,692.00 211,309.48 7,692.00

City Units (amp600)



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INCOME

Dwelling Rent 33,830.16 38,529.00 -4,698.84 482,347.79 462,403.00 19,944.79 462,403.00

HUD Grants 0.00 0.00 0.00 6,566.70 0.00 6,566.70 0.00

Other Income 1,415.74 1,507.00 -91.26 33,371.95 18,282.00 15,089.95 18,282.00


Operating Subsidy 27,231.00 27,147.00 84.00 357,074.00 325,709.00 31,365.00 325,709.00

TOTAL INCOME 65,346.90 67,183.00 -1,836.10 1,536,951.75 806,394.00 730,557.75 806,394.00

EXPENSES


Labor -6,620.30 -3,985.00 -2,635.30 -54,143.98 -51,814.00 -2,329.98 -51,814.00

Benefits -2,942.71 -3,107.00 164.29 -33,367.31 -37,163.00 3,795.69 -37,163.00

Utilities -9,181.77 -13,897.00 4,715.23 -118,141.06 -124,404.00 6,262.94 -124,404.00



PROPERTY

Labor -19,585.73 -11,917.00 -7,668.73 -162,427.35 -154,764.00 -7,663.35 -154,764.00

Overtime -695.79 -743.00 47.21 -6,497.90 -8,916.00 2,418.10 -8,916.00

Benefits -8,651.45 -8,456.00 -195.45 -99,354.96 -101,439.00 2,084.04 -101,439.00

Materials -3,095.70 -1,125.00 -1,970.70 -32,302.09 -13,500.00 -18,802.09 -13,500.00

Contract Costs -5,160.69 -8,846.00 3,685.31 -98,316.36 -112,243.00 13,926.64 -112,243.00


TOTAL PROPERTY -37,189.36 -31,087.00 -6,102.36 -404,431.66 -390,862.00 -13,569.66 -390,862.00

TOTAL EXPENSES -79,820.38 -78,633.00 -1,187.38 -884,191.36 -889,927.00 5,735.64 -889,927.00

NET INCOME/LOSS -14,473.48 -11,450.00 -3,023.48 652,760.39 -83,533.00 736,293.39 -83,533.00

700 Building (amp700)



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INCOME

Dwelling Rent 40,358.00 41,585.00 -1,227.00 492,392.00 498,965.00 -6,573.00 498,965.00

HUD Grants 0.00 0.00 0.00 9,489.25 0.00 9,489.25 0.00

Other Income 1,451.03 1,720.00 -268.97 35,975.86 20,651.00 15,324.86 20,651.00



TOTAL INCOME 98,388.03 69,793.00 28,595.03 1,109,237.86 837,494.00 271,743.86 837,494.00

EXPENSES


Labor -11,180.96 -6,820.00 -4,360.96 -91,478.36 -88,670.00 -2,808.36 -88,670.00

Benefits -3,528.61 -3,324.00 -204.61 -38,999.75 -39,954.00 954.25 -39,954.00

Utilities -9,420.93 -14,221.00 4,800.07 -110,071.46 -124,704.00 14,632.54 -124,704.00



PROPERTY

Labor -13,868.96 -8,850.00 -5,018.96 -115,195.03 -114,896.00 -299.03 -114,896.00

Overtime -718.58 -608.00 -110.58 -9,065.03 -7,296.00 -1,769.03 -7,296.00

Benefits -4,685.31 -4,544.00 -141.31 -53,294.65 -54,539.00 1,244.35 -54,539.00

Materials -1,513.99 -1,019.00 -494.99 -22,415.98 -12,250.00 -10,165.98 -12,250.00

Contract Costs -3,209.61 -6,404.00 3,194.39 -118,919.62 -84,624.00 -34,295.62 -84,624.00

TOTAL PROPERTY -23,996.45 -21,425.00 -2,571.45 -318,890.31 -273,605.00 -45,285.31 -273,605.00

TOTAL EXPENSES -72,712.26 -74,921.00 2,208.74 -859,370.26 -843,615.00 -15,755.26 -843,615.00

NET INCOME/LOSS 25,675.77 -5,128.00 30,803.77 249,867.60 -6,121.00 255,988.60 -6,121.00

Walnut Manor (amp800)



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INCOME

Capital Fund Receipts 0.00 0.00 0.00 5,187.63 0.00 5,187.63 0.00

Operating Subsidy 11,009.00 9,710.00 1,299.00 130,500.00 116,520.00 13,980.00 116,520.00

TOTAL INCOME 11,009.00 9,710.00 1,299.00 135,687.63 116,520.00 19,167.63 116,520.00

EXPENSES



TOTAL GENERAL and ADMINISTRATIVE -10,949.50 -9,699.00 -1,250.50 -131,554.50 -116,520.00 -15,034.50 -116,520.00

TOTAL EXPENSES -10,949.50 -9,699.00 -1,250.50 -131,554.50 -116,520.00 -15,034.50 -116,520.00

NET INCOME/LOSS 59.50 11.00 48.50 4,133.13 0.00 4,133.13 0.00

Overlook Park (amp930)



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INCOME

Other Income 130,182.20 127,915.00 2,267.20 1,548,423.51 1,537,141.00 11,282.51 1,537,141.00


TOTAL INCOME 132,682.20 127,915.00 4,767.20 1,584,423.51 1,537,141.00 47,282.51 1,537,141.00

EXPENSES


Labor -104,855.18 -60,184.00 -44,671.18 -859,729.58 -782,393.00 -77,336.58 -782,393.00

Benefits -32,323.95 -30,579.00 -1,744.95 -355,713.26 -366,970.00 11,256.74 -366,970.00

Utilities -192.38 -297.00 104.62 -2,527.43 -2,988.00 460.57 -2,988.00


TOTAL GENERAL and ADMINISTRATIVE -232,328.01 -140,759.00 -91,569.01 -2,091,475.38 -1,748,871.00 -342,604.38 -1,748,871.00

PROPERTY

Materials 0.00 0.00 0.00 -101.14 0.00 -101.14 0.00

Contract Costs 673.10 -2,095.00 2,768.10 -27,639.25 -25,228.00 -2,411.25 -25,228.00

TOTAL PROPERTY 673.10 -2,095.00 2,768.10 -27,740.39 -25,228.00 -2,512.39 -25,228.00

TOTAL EXPENSES -231,654.91 -142,854.00 -88,800.91 -2,119,215.77 -1,774,099.00 -345,116.77 -1,774,099.00

NET INCOME/LOSS -98,972.71 -14,939.00 -84,033.71 -534,792.26 -236,958.00 -297,834.26 -236,958.00

Central Office Cost Center (cocc)



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INCOME

Admin Fees 557.83 712.00 -154.17 7,627.72 8,500.00 -872.28 0.00

HUD Grants 1,045,468.00 981,169.00 64,299.00 12,360,586.00 11,774,006.00 586,580.00 0.00

HUD Grants - Admin Fees 94,261.00 85,864.00 8,397.00 1,221,677.00 1,030,368.00 191,309.00 0.00

Other Income 9,686.75 1,164.00 8,522.75 104,357.02 13,808.00 90,549.02 0.00

CARES Act Admin Fees 39,920.52 0.00 39,920.52 39,920.52 0.00 39,920.52 0.00

TOTAL INCOME 1,189,894.10 1,068,909.00 120,985.10 13,734,168.26 12,826,682.00 907,486.26 0.00

EXPENSES


Labor -46,422.91 -26,855.00 -19,567.91 -357,710.83 -349,117.00 -8,593.83 0.00

Overtime 0.00 0.00 0.00 -1,065.82 0.00 -1,065.82 0.00

Benefits -18,328.47 -17,972.00 -356.47 -203,773.39 -215,807.00 12,033.61 0.00

H.A.P. -1,039,035.00 -981,169.00 -57,866.00 -12,423,346.00 -11,774,006.00 -649,340.00 0.00

Other G&A Expenses -35,576.18 -41,457.00 5,880.82 -495,361.17 -497,814.00 2,452.83 0.00

TOTAL GENERAL and ADMINISTRATIVE -1,139,362.56 -1,067,453.00 -71,909.56 -13,481,257.21 -12,836,744.00 -644,513.21 0.00

PROPERTY

Contract Costs -21.00 -215.00 194.00 -1,761.55 -2,536.00 774.45 0.00

TOTAL PROPERTY -21.00 -215.00 194.00 -1,761.55 -2,536.00 774.45 0.00

TOTAL EXPENSES -1,139,383.56 -1,067,668.00 -71,715.56 -13,483,018.76 -12,839,280.00 -643,738.76 0.00

NET INCOME/LOSS 50,510.54 1,241.00 49,269.54 251,149.50 -12,598.00 263,747.50 0.00

All Section 8 (.allsec8)



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INCOME

Admin Fees 557.83 712.00 -154.17 7,627.72 8,500.00 -872.28 0.00

HUD Grants 1,028,300.00 966,013.00 62,287.00 12,238,140.00 11,592,112.00 646,028.00 0.00

HUD Grants - Admin Fees 94,261.00 85,864.00 8,397.00 1,221,677.00 1,030,368.00 191,309.00 0.00

Other Income 9,684.48 1,149.00 8,535.48 104,303.25 13,766.00 90,537.25 0.00

CARES Act Admin Fees 39,920.52 0.00 39,920.52 39,920.52 0.00 39,920.52 0.00

TOTAL INCOME 1,172,723.83 1,053,738.00 118,985.83 13,611,668.49 12,644,746.00 966,922.49 0.00

EXPENSES


Labor -46,422.91 -26,855.00 -19,567.91 -357,710.83 -349,117.00 -8,593.83 0.00

Overtime 0.00 0.00 0.00 -1,065.82 0.00 -1,065.82 0.00

Benefits -18,328.47 -17,972.00 -356.47 -203,773.39 -215,807.00 12,033.61 0.00

H.A.P. -1,030,012.00 -966,013.00 -63,999.00 -12,289,729.00 -11,592,112.00 -697,617.00 0.00

Other G&A Expenses -36,107.68 -39,978.00 3,870.32 -486,555.34 -479,912.00 -6,643.34 0.00

TOTAL GENERAL and ADMINISTRATIVE -1,130,871.06 -1,050,818.00 -80,053.06 -13,338,834.38 -12,636,948.00 -701,886.38 0.00

PROPERTY

Contract Costs -21.00 -207.00 186.00 -1,761.07 -2,506.00 744.93 0.00

TOTAL PROPERTY -21.00 -207.00 186.00 -1,761.07 -2,506.00 744.93 0.00

TOTAL EXPENSES -1,130,892.06 -1,051,025.00 -79,867.06 -13,340,595.45 -12,639,454.00 -701,141.45 0.00

NET INCOME/LOSS 41,831.77 2,713.00 39,118.77 271,073.04 5,292.00 265,781.04 0.00

VMS Property List (.vms)



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INCOME

HUD Grants 13,100.00 12,179.00 921.00 89,508.00 146,126.00 -56,618.00 146,126.00

Other Income 2.05 8.00 -5.95 44.92 30.00 14.92 30.00

TOTAL INCOME 13,102.05 12,187.00 915.05 89,552.92 146,156.00 -56,603.08 146,156.00

EXPENSES


H.A.P. -8,234.00 -12,179.00 3,945.00 -107,691.00 -146,126.00 38,435.00 -146,126.00

Other G&A Expenses 469.24 -931.00 1,400.24 -5,980.63 -11,260.00 5,279.37 -11,260.00


PROPERTY

Contract Costs 0.00 -3.00 3.00 -0.37 -25.00 24.63 -25.00

TOTAL PROPERTY 0.00 -3.00 3.00 -0.37 -25.00 24.63 -25.00

TOTAL EXPENSES -7,764.76 -13,113.00 5,348.24 -113,672.00 -157,411.00 43,739.00 -157,411.00

NET INCOME/LOSS 5,337.29 -926.00 6,263.29 -24,119.08 -11,255.00 -12,864.08 -11,255.00

Mod Rehab 001 (mod001)



Page 1 of 1

29

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INCOME

HUD Grants 4,068.00 2,977.00 1,091.00 32,938.00 35,768.00 -2,830.00 35,768.00

Other Income 0.22 7.00 -6.78 8.85 12.00 -3.15 12.00

TOTAL INCOME 4,068.22 2,984.00 1,084.22 32,946.85 35,780.00 -2,833.15 35,780.00

EXPENSES


H.A.P. -789.00 -2,977.00 2,188.00 -25,926.00 -35,768.00 9,842.00 -35,768.00

Other G&A Expenses 62.26 -548.00 610.26 -2,825.20 -6,642.00 3,816.80 -6,642.00

TOTAL GENERAL and ADMINISTRATIVE -726.74 -3,525.00 2,798.26 -28,751.20 -42,410.00 13,658.80 -42,410.00

PROPERTY

Contract Costs 0.00 -5.00 5.00 -0.11 -5.00 4.89 -5.00

TOTAL PROPERTY 0.00 -5.00 5.00 -0.11 -5.00 4.89 -5.00

TOTAL EXPENSES -726.74 -3,530.00 2,803.26 -28,751.31 -42,415.00 13,663.69 -42,415.00

NET INCOME/LOSS 3,341.48 -546.00 3,887.48 4,195.54 -6,635.00 10,830.54 -6,635.00

Mod Rehab 005 (mod005)



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INCOME

Dwelling Rent 11,496.00 11,302.00 194.00 161,175.07 135,558.00 25,617.07 135,558.00

Dwelling Rental - HAP 70,536.00 62,500.00 8,036.00 897,448.00 750,000.00 147,448.00 750,000.00

Other Income 15,229.16 1,157.00 14,072.16 27,862.29 13,950.00 13,912.29 13,950.00

TOTAL INCOME 97,261.16 74,959.00 22,302.16 1,086,485.36 899,508.00 186,977.36 899,508.00

EXPENSES


Labor -4,667.50 -3,150.00 -1,517.50 -33,608.12 -40,947.00 7,338.88 -40,947.00

Overtime 0.00 0.00 0.00 -3,271.53 0.00 -3,271.53 0.00

Benefits -1,264.86 -2,041.00 776.14 -16,903.56 -24,503.00 7,599.44 -24,503.00

Utilities -4,061.00 -4,318.00 257.00 -61,435.62 -51,744.00 -9,691.62 -51,744.00

Other G&A Expenses -19,623.38 -20,819.00 1,195.62 -243,990.11 -233,614.00 -10,376.11 -233,614.00

TOTAL GENERAL and ADMINISTRATIVE -29,616.74 -30,328.00 711.26 -359,208.94 -350,808.00 -8,400.94 -350,808.00

PROPERTY

Labor -14,359.98 -8,828.00 -5,531.98 -115,915.95 -114,609.00 -1,306.95 -114,609.00

Overtime -684.36 -339.00 -345.36 -3,862.03 -4,068.00 205.97 -4,068.00

Benefits -5,610.29 -5,465.00 -145.29 -63,614.36 -65,481.00 1,866.64 -65,481.00

Materials -353.00 -1,382.00 1,029.00 -11,820.41 -16,650.00 4,829.59 -16,650.00

Contract Costs -3,960.11 -5,220.00 1,259.89 -65,658.62 -62,250.00 -3,408.62 -62,250.00


TOTAL PROPERTY -24,967.74 -21,234.00 -3,733.74 -278,437.97 -263,058.00 -15,379.97 -263,058.00

TOTAL EXPENSES -54,584.48 -51,562.00 -3,022.48 -637,646.91 -613,866.00 -23,780.91 -613,866.00

NET INCOME/LOSS 42,676.68 23,397.00 19,279.68 448,838.45 285,642.00 163,196.45 285,642.00

Neighborhood Strategic Area (nsa)



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7/16/2020 3:52 PM


INCOME

Dwelling Rent 24,748.00 34,618.50 -9,870.50 259,637.83 276,948.00 -17,310.17 415,422.00

Dwelling Rental - HAP 5,203.00 7,979.00 -2,776.00 41,860.00 63,832.00 -21,972.00 95,742.00

Other Income 2,040.99 1,984.00 56.99 7,738.57 15,872.00 -8,133.43 23,812.00

COVID-19 Receipts 24,766.00 0.00 24,766.00 24,766.00 0.00 24,766.00 0.00


Operating Subsidy 6,318.23 15,280.67 -8,962.44 107,244.92 122,245.36 -15,000.44 183,368.00

TOTAL INCOME 64,496.40 59,862.17 4,634.23 459,561.58 478,897.36 -19,335.78 718,344.00

EXPENSES


Labor -4,182.76 -4,014.00 -168.76 -35,377.28 -34,122.00 -1,255.28 -52,186.00

Overtime 0.00 0.00 0.00 -82.30 0.00 -82.30 0.00

Benefits -2,591.08 -2,679.00 87.92 -20,883.70 -21,432.00 548.30 -32,134.00

Utilities -8,549.31 -7,554.00 -995.31 -64,609.46 -69,939.00 5,329.54 -97,852.00



PROPERTY

Labor -4,428.71 -4,215.00 -213.71 -37,330.55 -35,744.00 -1,586.55 -54,627.00

Overtime -310.47 -316.00 5.53 -2,730.08 -2,528.00 -202.08 -3,792.00

Benefits -2,921.85 -3,071.00 149.15 -24,256.42 -24,568.00 311.58 -36,834.00

Materials -2,496.15 -928.00 -1,568.15 -9,912.41 -7,424.00 -2,488.41 -11,100.00

Contract Costs -11,136.22 -6,562.00 -4,574.22 -81,261.70 -49,256.00 -32,005.70 -74,032.00

TOTAL PROPERTY -21,293.40 -15,092.00 -6,201.40 -155,491.16 -119,520.00 -35,971.16 -180,385.00

TOTAL EXPENSES -49,222.93 -49,833.00 610.07 -412,229.55 -408,965.00 -3,264.55 -612,554.00

NET INCOME/LOSS 15,273.47 10,029.17 5,244.30 47,332.03 69,932.36 -22,600.33 105,790.00

Cumberland Gardens Phase 1 LIHTC (cg1lihtc)



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7/16/2020 3:52 PM


INCOME

Dwelling Rent 22,168.00 25,037.00 -2,869.00 202,242.44 200,296.00 1,946.44 300,444.00

Dwelling Rental - HAP 24,857.00 23,739.00 1,118.00 167,528.00 189,912.00 -22,384.00 284,868.00

Other Income 1,933.91 2,749.00 -815.09 5,817.49 21,992.00 -16,174.51 32,984.00

TOTAL INCOME 48,958.91 51,525.00 -2,566.09 375,587.93 412,200.00 -36,612.07 618,296.00

EXPENSES


Labor -3,956.45 -3,818.00 -138.45 -33,463.10 -32,454.00 -1,009.10 -49,636.00

Overtime 0.00 0.00 0.00 -82.30 0.00 -82.30 0.00

Benefits -2,450.88 -2,547.00 96.12 -19,754.04 -20,376.00 621.96 -30,565.00

Utilities -8,131.57 -7,310.00 -821.57 -61,453.08 -67,975.00 6,521.92 -94,980.00



PROPERTY

Labor -4,206.81 -4,017.00 -189.81 -35,460.08 -34,062.00 -1,398.08 -52,055.00

Overtime -338.99 -288.00 -50.99 -2,401.47 -2,304.00 -97.47 -3,456.00

Benefits -2,779.95 -2,921.00 141.05 -23,034.33 -23,368.00 333.67 -35,033.00

Materials -2,648.18 -1,010.00 -1,638.18 -8,250.58 -8,080.00 -170.58 -12,100.00

Contract Costs -4,178.14 -6,286.00 2,107.86 -39,891.98 -47,078.00 7,186.02 -70,765.00

TOTAL PROPERTY -14,152.07 -14,522.00 369.93 -109,038.44 -114,892.00 5,853.56 -173,409.00

TOTAL EXPENSES -43,167.41 -47,476.50 4,309.09 -357,613.62 -389,933.00 32,319.38 -583,865.00

NET INCOME/LOSS 5,791.50 4,048.50 1,743.00 17,974.31 22,267.00 -4,292.69 34,431.00

Cumberland Gardens Phase 2-RAD (cg2lihtc)



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7/16/2020 3:52 PM


INCOME

Dwelling Rent 21,411.00 18,220.00 3,191.00 132,485.22 109,320.00 23,165.22 218,642.00

Other Income 979.55 1,004.00 -24.45 4,490.93 6,024.00 -1,533.07 12,044.00

COVID-19 Receipts 29,749.00 0.00 29,749.00 29,749.00 0.00 29,749.00 0.00


Operating Subsidy 16,975.73 13,971.00 3,004.73 93,645.33 83,826.00 9,819.33 167,645.00

TOTAL INCOME 70,535.45 33,195.00 37,340.45 276,156.36 199,170.00 76,986.36 398,331.00

EXPENSES


Labor -3,164.35 -3,073.00 -91.35 -20,505.19 -19,976.00 -529.19 -39,953.00

Benefits -1,960.11 -2,051.00 90.89 -11,880.55 -12,306.00 425.45 -24,603.00

Utilities -6,545.23 -6,064.00 -481.23 -39,904.39 -42,953.00 3,048.61 -78,120.00



PROPERTY

Labor -3,388.62 -3,265.00 -123.62 -21,979.47 -21,144.00 -835.47 -42,288.00

Overtime -38.52 -134.00 95.48 -741.79 -804.00 62.21 -1,611.00

Benefits -2,222.76 -2,350.00 127.24 -14,064.54 -14,100.00 35.46 -28,199.00

Materials -770.56 -322.00 -448.56 -2,994.62 -1,932.00 -1,062.62 -3,850.00

Contract Costs -5,973.73 -5,683.00 -290.73 -26,198.97 -30,474.00 4,275.03 -61,901.00

Other Property Expenses 0.00 0.00 0.00 1,288.06 0.00 1,288.06 0.00

TOTAL PROPERTY -12,394.19 -11,754.00 -640.19 -64,691.33 -68,454.00 3,762.67 -137,849.00

TOTAL EXPENSES -35,274.78 -37,738.00 2,463.22 -213,130.84 -232,465.00 19,334.16 -459,557.00

NET INCOME/LOSS 35,260.67 -4,543.00 39,803.67 63,025.52 -33,295.00 96,320.52 -61,226.00

Cumberland Gardens Phase 3 LIHTC (cg3lihtc)



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34

Memorandum To: Board of Commissioners From: Daniel R. Farrell, Executive Director Date: July 17, 2020 RE: Board Report COVID19 –

The meeting will be conducted remotely we will circulate the call in information. Your

information packet will be available as usual. The meeting information will be posted for

anyone in the public that chooses to call into the meeting.

July – the offices are still closed to the public and staff has been reporting to the office(s) for

work. We continue to secure protective equipment and materials to maintain safety for staff

and the community.

June – the offices continue to be closed to the public and staff has returned to work full time.

We have adjusted some of the starting times to avoid congregating in one location. So far,

everyone has been cooperating and getting along well. We are in the process of installing

additional protective devices and equipment to increase everyone’s protection. I will have

information at the meeting concerning rent collection and the value (cost) of rent changes

approved since April 1.

May – the offices continue to be closed and staff has been returning to work in shifts. We are

looking at a full return in early June. Staff continues to put in significant time and effort in

keeping everything working and moving forward. Continue to have lots of pride in the work

being completed.

We have received an allocation of CARES Act funding. The funds are divided between public

housing operating and housing choice voucher admin funds. The rules for the two funds are

similar but different in some significant areas. We are prohibited in the CARES Act from

accessing multiple funding sources. Approximately $618,000 in funding was allocated, if the

funds are not expended by December 31 they must be returned to HUD. The operating funds

are similar to grant funds in that specific expenses must be incurred and then we are

reimbursed, these funds are not available for draw down and any use as we see fit.

April – the offices have been closed for the month and we are evaluating having staff return.

Some staff have been working remotely, and a few have been reporting to the office. Really

proud of the work being completed by staff.

To improve our outreach to residents we are going to start using a “robo call” system next week.

We have phone numbers for almost all residents and we believe that is the most efficient and

35

Board Report July 17, 2020 Page 2 of 10

ExecutiveDirector_202007

quickest way to reach them. Residents will be able to choose between English and Spanish

messages.

HUD has published a notice relating to waivers. Waivers allow us to change our rules to better

meet our needs during the pandemic. I’ve attached a listing of the waivers and our current

status. I only provided information on the waivers that directly impact the housing authority.

The notice addressed waivers for a number of HUD programs. We can review the list in more

detail at the meeting.

March – Our work on this changes daily so it’s difficult to provide a summary that is still relevant

an hour after the report is completed. We are working on a number of things and I will update

on Wednesday. We are focused first and foremost on the safety of the staff. Everyone has

been pitching in, providing information and ideas, all of which has been helpful. I am proud of

the work being done as should all of us. For now, we are working but that could change at any

time.

Annual Budget – the Board approves a budget for planning expenses for public housing, housing choice

voucher and the NSA properties.

July – as a follow up to the discussion at the June meeting we investigated questions on the

budget from the Board. Concerning the question about reflecting the percentage of rent

collected in the budget report we determined it would be easier to report that outside of the

budget. The budget form accommodates vacancy adjustments but not rental collection.

June – a draft of the budget for FY21 was circulated earlier this week for review. I will let Eric

present the information at the meeting. Salary and wage increases were budgeted at three

percent. As I indicated in the summary, we are not budgeting receipt of the CARES Act funding

in the budget. Eric has developed a process for the receipt of those funds and we will review

that at the meeting.

May – Eric has been hard a work putting the budgets together. We are working to give you a

draft of the budget at the meeting. Currently, we are planning the budget without the

additional CARES Act funding

Annual Audit – at the completion of the fiscal year the AHA is required to complete an annual audit, this

audit covers all of the HUD funded programs but does not include an audit of the Cumberland entities

which are audited at the completion of their fiscal years. Audit contract is with Clifton Larson.

July – No change.

June – still waiting for clarification from HUD before submitting the revised audit.

May – HUD rejected the submission of the annual audit. This has more to do with format issues

than substantive financial issues. Someone at HUD deciding to change several years of audit

guidance and revise the format. The auditor and fee accountant are working on the necessary

changes.

36



April – audit has been completed and submitted to the required entities. Already received

notification from HUD requesting information. We have requested a redline version of the

document but are still waiting for the auditor. Their ability to meet this request is limited by

their working remotely.

March – the audit has been completed, a final version is attached. We are working on getting

the requested redline version so you can see any changes.

February – A draft of the final audit is included with your packet.

Asset Repositioning Consultant – a Request for Qualifications was created to obtain information from

qualified firms to provide guidance to the authority on how to best position our public housing properties

for the future. This includes making recommendations on RAD, Section 18 and related dispositions. The

immediate need is for Little Lehigh, but this consultant will provide guidance on the disposition of

scattered site properties and if any of the high rise locations are RAD candidates.

July – will have a recommendation at the meeting.

June – final review being completed.

May – still reviewing submissions.

April – four firms provided responses to the RFP, they evaluation has begun.

Income Certifications – each public housing and housing choice voucher participant is required to

complete an income certification annually. This process is typically completed prior to their lease

renewal date. The Board has requested an update on the status of current and future income

certifications.

July – updated tracking report is attached and I will update the report at the meeting. It’s still

early in the month but staff is making progress and becoming more timely.

June – the updated tracking report is attached staff is making progress on getting caught up on

the work that accumulated during the shutdown. I will have up to date figures to discuss at the

meeting.

May – I have attached a report that indicates we are currently behind in the completion of the

required annual income certifications. We can discuss in more detail at the meeting.

Data Sharing – one by product of my participation in the Collective Impact Fellowship has been to meet

with the data team from Lehigh Valley Health Network to discuss data sharing. Specifically, what does

our data say about our resident needs and how does that compare to what the LVHN data says about

their service population. The goal of the data sharing would be improved services for our resident

population and hopefully some identification of housing needs in the community.

May – will have something to present at the meeting, it’s visual.

April – met with LVHN, expecting something late this week or early next week.

March – this is on hold for the foreseeable future.

37



February – LVHN is still reviewing our data and preparing a spreadsheet to display the

information in a usable format.

January – met with LVHN staff, shared our resident PIC data (with all personal identifying

information (PII) removed) for their review. We discussed how they can help us use the data

better and how to compare our information to their data. Hopefully, we will be able to

determine how our population matches their problem or underserved populations and identify

services.

Rider Pool Trust – The Rider Pool Trust is a local foundation focused primarily on health related topics.

The Trust has offered to make some funding available to study options available to improve the Little

Lehigh neighborhood and incorporate those improvements into the redevelopment plan.

July – holding.

June – still holding.

May – holding.

April – currently on hold.

March – we were able to complete on meeting last week. Attendance was lower than expected

but we did receive good information from those that attended. At the moment the next steps

are still to be resolved.

February – setting up a meeting for early March.

January – setting up the committee, working on the first meeting.

December – we have received the check, I’m in the process of setting up a steering committee.

November – the Trust approved a $25,000 grant. I will be setting up a meeting to review the

grant conditions. Also, I would like to form a steering committee to provide some direction. I

would like one member of the Board to participate in the steering committee.

REAC Inspections – HUD inspections the condition of public housing properties to determine the

condition of the developments. Inspections are completed annually, unless scores indicate less frequent

inspections are allowed.

July – HUD has not indicated when inspections will resume but it’s unlikely this year. We were

notified this week that our application to participate in the INSPIRE trial has been accepted.

INSPIRE is the next version of the REAC inspection and incorporates more resident safety items

and fewer public appeal items. Our existing REAC scores are frozen for the trial period and our

INSPIRE scores will be advisory.

June – HUD has not provided any guidance on when inspections will resume.

May – still on hold. There has been considerable discussion between housing authorities about

how HUD will reinstitute the inspection process. A number of actions that we have taken to

protect our communities create REAC violations. Also, we are not in any hurry to travel

apartment to apartment with a third party vendor.

April – currently on hold.

38



March – work continues, albeit at a reduced pace. HUD has suspended inspections until further

notice.

February – committee work is progressing, working to set up a presentation to the Board.

January – the committee is continuing to meet and develop the necessary procedures to

address score issues. Committee is making significant progress on this activity.

Mixed Finance Development – the AHA has identified two development projects for the future, NSA and

Little Lehigh. A developer RFQ was released in July 2017 and Pennrose Properties was the selected

developer.

101 N 7th Street (Reid Building)

July – we have received HUD comments and are responding. Ten residents remain, four

request vouchers, six request Episcopal House.

June – still waiting for final HUD review.

May – the HUD submission has been reviewed and we have received comments. The

comments should be easy to address and we are working on our response. We are

reaching out to the remaining residents to determine who is moving to Episcopal House

and who will want a voucher.

April – the HUD submission has been forwarded to the multifamily office and is

currently being reviewed. Will follow up for an update on the status before the

meeting.

March – the 30-day comment period expires next week and we are planning on making

the submission to HUD. Their ability to process the application is another story.

February – conducted resident meeting for remaining residents to discuss transfer to

Episcopal House. First draft of HUD submission is complete. Remaining residents have a

30-day comment period.

January – all of the under 62 residents have been relocated from the property. Met

with Episcopal House developer on transfer of assistance, have set goal of end of

January for submission to HUD.

Little Lehigh

July – still on an August schedule.

June – PHFA has indicated that awards will be made in August.

May – we are anticipating decisions from PHFA in late June or early July. There is a

resolution on City Council agenda to sell the parcel adjacent to Little Lehigh to the

housing authority.

April – PHFA continues to review the applications, not sure when funding

announcements will be made. City Council is only completing essential business now so

the parcel transfer is on hold and we still do not have clarification on the billboard issue.

39



March – for now PHFA is process applications, I have no doubt that will stop at some

point in the future, if not already. We are working with the City of the acquisition of the

adjacent parcel, still waiting for someone to own the billboard issue.

February – PHFA is processing the application, awards are expected in April instead of

July as previously indicated.

January – completed resident meeting, distributed General Information Notices (GIN) to

residents.

Public Housing Vacancies – vacant apartments are filled once they become vacant. The process includes rehab of the actual apartment and selection of a new resident from the applicant pool.

July – 24 public housing apartments are currently vacant.

June – 27 public housing apartments are currently vacant.

May – 22 public housing apartments are currently vacant. Staff has worked to fix the reporting

issue we had last month and they continue to work hard to keep our apartments occupied. This

is a significant drop from last month.

April - 38 public housing apartments are currently vacant in PIC. Although only 31 are actually

vacant, we are having a reporting problem with Walnut Manor. There are 11 vacancies in the

NSA properties related to the Reid Hotel relocation. Staff has been working diligently to fill

vacant units.

March – 38 public housing apartments are currently vacant. There are 11 vacancies in the NSA

properties related to the Reid Hotel relocation.

February – 34 public housing apartments are currently vacant. There are 11 vacancies in the

NSA properties related to the Reid Hotel relocation.

January - 40 public housing apartments are currently vacant.

Energy Performance Contracting – the Energy Performance Contracting (EPC) program is a HUD

incentive program whereby funds are borrowed for energy improvements and the loan is repaid from

savings. The AHA has successfully completed two EPCs.

July – we are continuing negotiations with Constellation based on our prior discussion.

June – Rich Carroll is on the agenda to discuss the possible settlement of this issue with

Constellation.

May – we received the required 2019 report and we are waiting for an update on the

information to prior reporting periods. The 2019 report was forwarded to HUD. We have not

received any additional information from Constellation on terminating their involvement.

April – we are still trading information with Constellation and waiting for an updated report.

March – we completed our meeting with Constellation on the status of the past five M & V

reports and the necessary corrections. We provided feedback on the information and

Constellation is reviewing the information.

40



February – Constellation has requested a meeting to review the 2019 M & V Report which is the

starting point each year for compliance with the contract. We are discussing how to proceed

with this meeting because of the identified issues with contract performance.

January – still have not received a reply to our last correspondence.

December – we have prepared a response to the earlier correspondence from Constellation to

provide feedback on their calculations.

Contract Reporting – the Board has requested information concerning regular reporting on upcoming

contracts and expenditures to MBE/WBE and Section 3 businesses.

July – the agreement with Kevin Easterling’s organization is in its final stages. We have

requested a report format from our Voyager consultant to identify the relevant Section 3, WBE

and MBE information.

February – still working on the requested reporting. Staff met with Kevin Easterling to discuss

procurement strategy and how his firm could assist in Section 3, WBE and MBE compliance.

January – of work to be bid in the first six months of 2020 was included last month, still working

to identify the correct report.

Funding – periodically funds become available for the housing authority to submit applications. These

funds are from federal, state and local sources.

Foster Youth Initiative – this is a housing choice voucher funded program, we have been

discussing an application with Lehigh County Children and Youth and Valley Youth House. The

vouchers are to assist individuals transitioning from foster care to permanent housing between

the ages of 18 and 24.

July – having trouble finding eligible youth that meet the income requirements. Eligible

single individuals exceed the income limits with many entry level full time employment.

June – working to get additional participants approved.

April – HUD approval received, working on getting two units occupied.

March – waiting for final approval from HUD.

February – we have submitted an application for two participants in this program. The

application is participant specific, not a request for a number of vouchers. The

application passed the first review and HUD and has been forwarded for additional

action. We anticipate more individuals will be identified as eligible in the future and we

will submit additional applications at that time. There is a limit of 25 participants.

January – we will submit an application in the next week or so, five eligible individuals

have been identified. According to information provided by the Philadelphia Field Office

this will be the first application from PA.

41



Staff Meeting – quarterly staff meetings have been scheduled for 2020 to meet with staff and provide

information on upcoming activities and provide better information to staff.

January – safety committee report, discussion of tax information. “Open Door Award” – Loronel Olshevski, Dave Pagan. April – we had a virtual staff meeting on Tuesday. Meeting went well, staff expressed their gratitude for what the Housing Authority has done to keep them safe and for continuing to get paid. “Open Door Award” –. July – our second quarterly meeting of the year was conducted on Tuesday via Zoom. “Open Door Award” –. October –. “Open Door Award” –.

Resolutions –

Personnel

January – the current Collective Bargaining Agreement (CBA) expires at the end of the year. I

have not yet completed the requested RFQ for negotiations.

The following personnel changes have occurred since the last meeting:

1. The vacant Maintenance Aide position has been filled. Jorge Justin Rosa was

promoted from Laborer to Maintenance Aide.

2. The vacant Assistant Property Manager position was filled by Luis Daza who was

previously employed by the Lehigh County Housing Authority.

February – the meeting for staff to complete the periodic Employee Survey has been scheduled.

The last survey was completed in 2017 and it will be interesting to see what changes are

reflected in the 202 results.

Grievance(s)

July – no open grievances.

Staff Training –

42



Completed Activities

Meeting Software – in order to facilitate easier distribution of materials to the Board of Commissioners

and improve transparency with the community staff has identified a software program that can be used

to administer meetings and distribute information. This web based software is the same platform as

used by the City of Allentown.

January – still working on the implementation and learning how to utilize the software. Still working on

the website integration.

Employee Survey – the AHA has received employee feedback through a survey, administered by a third

party, every two or three years. Another survey was completed earlier this year.

May – I circulated the Executive Summary of the survey results earlier this week. Alan Anderson

will participate in the meeting to provide a review of the results and take questions. I have

attached a proposal from Alan for next steps in the process. This is the first survey that we have

seen significant improvements over the prior survey. A lot of work has been completed by staff

over the last two years, the results of which are indicted in this survey. Much of this work has

not been visible to everyone but the results are obvious. Following your presentation, we will

schedule presentations with staff and the leadership team.

United Way Women United – the United Way of the Lehigh Valley has released an invitation for

applications with a focus on activities that empower women. One focus area is “Increasing economic

stability for women”. Applications are due in March.

June – unfortunately, our application was not approved.

May – Melissa updated and submitted the application, we are not sure what the schedule is for

awards.

April – the application deadline has been moved but the start date of the grant is still July 1. We

revised our application to reflect some of the post COVID realities about meetings and other

things.

March – the application deadline has been postponed.

February – we are looking to partner with Fulton Financial on a financial coaching program for

residents at Cumberland Gardens. Fulton is the investor for Cumberland 3 so they have an

interest in the success of the development. We are meeting to discuss the specifics.

Resident Opportunity and Self Sufficiency (ROSS)- A program for public housing residents with

supportive services, resident empowerment activities, and assistance in becoming economically self-

sufficient. This program last provided grants in 2007 to Public Housing Authorities (PHAs) to establish,

expand and/or update community technology centers.

June – going forward information on this grant will be included in the Social Services Director

report.

43



May – the grant agreement has been issued and June 1 is the start date of the activities. Melissa

has been working with the solicitor to create the necessary agreement for Catholic Charities to

provide their services.

April – HUD is taking their time issuing grant agreements which allow us to proceed with the

grant. We are working on getting a sub grantee agreement created and determining when

actual activities can start.

March – our application for ROSS funds was approved by HUD. Thanks to Melissa for all her

work in getting the application completed. We are working on the program now to determine

how and when we can move forward. The grant involves several partners and outreach to the

residents which obviously is being impacted by current events.

44

Allentown Housing Authority

PIC Vacancy Summary

Property Vacant Occupied Modernization Non Dwelling Admin Casuality Loss Demo Dispo Total After 7/1/2019

Central Park 3 100 0 0 0 0 103 18

Towers East 1 128 0 0 0 0 129 26

Gross Towers 4 143 0 0 0 0 147 17

Little Lehigh 6 64 6 0 0 0 76 16

Scattered Sites 1 73 1 0 0 0 75 10

700 Building 2 136 0 1 0 0 139 26

Walnut Manor 4 146 0 0 0 0 150 31

Cumberland 1 3 59 0 0 0 0 62 9

Cumberland 3 0 56 0 0 0 0 56 7

Overlook Park 0 50 0 0 0 0 50 4

24 955 7 1 0 0 987 164

2.43% 96.76% 0.71% 0.10% 0.00% 0.00%

Goal 20 958 5 1 3 0 987

2.03% 97.06% 0.51% 0.10% 0.30% 0.00%

-4 300% -2 0 3 0 0

VacancySummary_PICReported_20200716 1 45

Late Annual Report

January February April May June July August September October November Total %

AMP100 1 0 0 0 0 0 1 2 5 8 17 4.15%AMP200 0 0 0 0 0 2 0 1 7 10 20 4.88%AMP300 0 0 0 0 0 0 1 1 14 12 28 6.83%AMP500 0 0 0 0 0 0 0 0 1 4 5 1.22%AMP600 0 0 0 0 0 0 3 3 5 10 21 5.12%AMP700 0 0 0 0 0 0 0 0 1 8 9 2.20%AMP800 0 0 0 0 1 0 0 1 8 7 17 4.15%cg1lihtc 0 0 0 0 0 0 0 1 1 13 15 3.66%cg3lihtc 0 0 0 0 0 0 1 1 14 8 24 5.85%cgp2 0 0 0 0 0 1 0 4 7 18 30 7.32%HCV 0 0 0 0 2 1 1 17 27 167 215 52.44%mod001 0 0 0 0 0 0 0 0 0 0 0 0.00%pbvacs 0 0 0 0 0 0 0 0 0 0 0 0.00%pbvcg1 0 0 0 0 0 0 0 0 1 0 1 0.24%pbvsh 0 0 0 0 0 0 0 0 0 1 1 0.24%pivou 0 0 0 0 0 0 0 1 0 1 2 0.49%tpepisho 0 1 0 0 1 0 0 1 0 0 3 0.73%tplanc 0 0 0 0 0 0 0 0 0 0 0 0.00%vash 0 0 0 0 0 0 0 0 0 2 2 0.49%pmrp 0 0 0 0 0 0 0 0 0.00%Total 1 1 0 0 4 4 7 33 91 269 410

Start 205 170 184 190 270% Complete 98% 96% 82% 52% 0%

January February April May June July August September October November Total %

Anamaria Hernandez 0 0 0 0 0 0 0 0 0 2 2 0.49%Diane Groman 1 0 0 0 0 0 1 2 7 19 30 7.39%Doryan Campo 0 1 0 0 3 2 1 19 25 168 219 53.94%Frances Vazquez 0 0 0 0 0 2 1 2 21 23 49 12.07%Janice Seward 0 0 0 0 0 0 0 0 1 0 1 0.25%Luisa Ruberte 0 0 0 0 0 0 0 0 0 0 0 0.00%Lydia Tu Weidenhammer 0 0 0 0 0 0 0 0 0 2 2 0.49%Maria Vazquez 0 0 0 0 1 0 0 1 8 7 17 4.19%Naomi Brice 0 0 0 0 0 1 5 6 23 31 66 16.26%Wilma Miranda 0 0 0 0 0 0 0 0 0 0 0 0.00%

Unassigned 0 0 0 0 0 0 0 3 0 17 3 0.74%

Total 1 1 0 0 4 5 8 33 85 269 406

1-New 0 1 0 0 1 0 1 2 1 7 13 3.17%2-Annual 1 0 0 0 1 2 5 18 71 183 281 68.54%3-Interim 0 0 0 0 1 2 1 10 18 69 101 24.63%4-PortMI 0 0 0 0 0 0 0 0 0 6 6 1.46%7-UnitChange 0 0 1 0 0 3 1 4 9 2.20%12-FlatRent 0 0 0 0 0 0 0 0.00%

Total 1 1 0 0 4 4 7 33 91 269 410

Report_LateAnnuals_20200720 Summary 1 46

Allentown Housing Authority

Unpaid Rent Summary

Location Charged Residents Non Pay Unpaid % Charged % Total Paid Residents Unpaid Residents Units Non Pay Vacant Mod Non Pay

Central Park 30,696$ 13 12.62% 4,202$ 13.69% 6.92% -$ - 4,202$ 13 103 12.62% 0 0 12.62%

Towers East 39,547$ 3 2.33% 444$ 1.12% 0.73% -$ - 444$ 3 129 2.33% 0 0 2.33%

Gross Towers 39,711$ 9 6.12% 1,830$ 4.61% 3.01% -$ - 1,830$ 9 147 6.12% 0 0 6.12%

Little Lehigh 23,689$ 16 21.05% 3,647$ 15.39% 6.01% -$ - 3,647$ 16 76 21.05% 0 0 21.05%

Scattered 23,399$ 23 30.67% 9,605$ 41.05% 15.82% -$ - 9,605$ 23 75 30.67% 0 0 30.67%

700 Building 41,468$ 9 6.47% 3,738$ 9.01% 6.16% -$ - 3,738$ 9 139 6.47% 0 0 6.47%

Walnut Manor 41,288$ 11 7.33% 2,528$ 6.12% 4.16% -$ - 2,528$ 11 150 7.33% 0 0 7.33%

Cumberland 1 33,225$ 27 36.49% 14,478$ 43.58% 23.85% -$ - 14,478$ 27 74 36.49% 0 0 36.49%

Cumberland 2 24,821$ 26 37.14% 9,393$ 37.84% 15.47% -$ - 9,393$ 26 70 37.14% 0 0 37.14%

Cumberland 3 22,216$ 23 41.07% 8,275$ 37.25% 13.63% -$ - 8,275$ 23 56 41.07% 0 0 41.07%

NSA 13 13.68% 2,575$ 4.24% -$ - 2,575$ 13 95 13.68% 0 0 13.68%

320,060$ 173 19.54% 60,715$ 18.97% 100.00% -$ 0 60,715$ 173 1114 19.54% 0 0 19.54%

Balance 0.00% 0.00% 15.53%

Rent 0.00% 100.00%

Unpaid 0.00%

January

February

March

April

May 330,711$ 151 17.54% 52,579$ 100% -$ 0 52,579$ 151 1114 17.54% 0 0 17.54%

June 320,060$ 222 24.90% 70,377$ 100% 31,762$ 38,615$ 122 10.95%

July 320,060$ 173 19.54% 60,715$ -$ 0 60,715$ 173 15.53%

August

September

October

November

December

Total 546 61.99% 183,671$ -$ 200% 31,761.76$ - 151,909$ 446 93 0 44.03%

Average 46 20.66% 15,306$ -$ 17% 2,646.81$ - 12,659$ 37 1114 0 3.67%

12

12

Balances 10th Day of Month Paid by Month End Unpaid Month End

Non Paying

UnpaidRents_202007 47

ConstructionProgress_202007

To: Board of Commissioners

From: Lou Day

Date: July 16, 2020

RE: Construction Progress Report

Monthly summary of construction activity related to projects funded by Capital Fund Program

and significant property repairs related to fire, flood or similar disaster.

Capital Fund Obligation and Expenditures

Capital Fund

Program

Obligation End

Grant Amount

Obligated Funds

% Expended

Funds %

CFP 2018 5-28-2021 $2,490,813 $2,416,666 98% $2,214,040 88%

CFP 2019 4-15-2022 $2,369,734 $1,199,220 50% $341,674 14%

CFP 2019 3-26-2022 $250,000 $0 0% $0 0%

CFP 2020 3-25-2023 $2,524,314 $0 0% $0 0%

RHF 2016 8-15-2020 $198,026 $198,026 100% $86,721 43%

RHF 2017 8-15-2020 $189,834 $189,834 100% $0 0% Grants not listed are 100 % expended.

Gross Towers Elevator Replacement

The elevators at Gross Towers have been repaired over the years and the existing parts are

becoming obsolete. This project involves a full replacement system including operating system,

cars and track replacement. The design contract has been awarded.

Contractor Contract Start Finish Contract

Total Paid To

Date %

Complete

Barry Isett A & E Design 2/28/2019 $29,000 $17,650 61%

Lerch Bates A & E Design 2/5/2020 $8,600 $7,200 84%

Otis Elevator

Elevator Modernization

6/22/2020 $842,426 $0 0%

July – Notice to proceed was issued to Otis Elevator on 7/1. Substantial completion is set for

6/28/21.

48

Construction Progress Report July 16, 2020 Page 2

June – contract signing was on 6/11/20. Notice to Proceed will be issued on 6/22/20.

May – Otis Elevator is recommended for award of this project.

April – bid opening was on 4/16/2020. Otis Elevator to be recommended for bid award.

March – project was sent out to bid on 3/17/2020. Pre-bid conference to be held 3/26/2020.

February – hired Lerch Bates as consultant to re-design bidding package. Tentative date for re-

bid is 3/10/2020.

January – no bids were received on 1/10/2020. Reviewing design package to re-bid project.

Gross Towers Community Room HVAC Replacement

The heating, ventilation and air conditioning systems in the community room at Gross Towers

have been very costly with repairs that are noted during our preventative maintenance

program. This project is being designed with high efficiency units that will service both sides of

the community room. The design contract has been awarded to Hofmeister Engineering, P.C.


Total Paid To

Date %

Complete

Hofmeister Engineering,

P.C. A & E Design 10/1/2019 1/1/2020 $15,200 $15,200 100%

Richard Kapusta and

Company A & E Design 2/21/2020 $28,800 $14,510 51%

H.T. Lyons HVAC

Replacement 6/1/2020 $164,500 $0 65%

July – new HVAC equipment is due to be delivered 8/3/2020. Roof layout and curbing to be

installed week of 7/20/2020.

June – existing HVAC units were removed. New duct work is in the process of being installed.

There is a delay in the new HVAC equipment delivery. Substantial completion August 10.

May – H.T. Lyons was issued Notice to Proceed. Demo of existing HVAC equipment to begin

6/1/2020.

April – bid opening was on 4/13/2020. H.T. Lyons to be recommended for bid award.

March – project was sent out to bid on 3/9/2020. Pre-bid conference to be held 3/24/2020.

February – bid package to be finalized 2/28/2020.

49


Gross Towers Landscape Enhancements

Several trees in the front of the property will be replaced that are dying from the inside out and

the landscape planting beds will be upgraded to shrubs and plants that are easily maintained.


Total Paid To

Date %

Complete

Brown Design

Corporation A & E Design 10/9/2019 $6,900 $5,000 72%

Professional Construction

Landscape Enhancement

5/26/2020 $41,330 $0 90%

July – pay applications are being submitted for review and approval. Punch list was completed

and submitted to Professional Construction for completion.

June – all contracted plantings have been installed. Additional landscape beds to be added in

rear of Gross Towers 6/24/2020.

May – project to begin 5/26/2020 and is estimated to be completed by 6/9/2020. Awning

replacements to go out to bid week of 6/1/2020.

April - contract signing was on 4/6/2020 with Professional Construction. Plant material and

furnishings have been ordered. May 11 is estimated start date of project. Awning replacements

will be re-bid at a later date.

March - Professional Construction and Spotts Brothers submitted proposals. Professional

Construction was the lowest bidder for the Landscape Enhancement part of the project. One

bid was received for the Awning Replacement. This part of the project to be re-bid as a separate

project.

Walnut Manor Landscape Enhancements

The exterior landscaping enhancements at Walnut Manor will include-new sidewalks, retaining

walls, trees & shrubs, flag pole, benches and tables. This project will enable a better flow for

residents walking around the exterior of the building and give them a very appealing sitting area

to enjoy. The retaining walls will help with the ground erosion and will deter people from cutting

through the property. Several of the existing mature trees will remain and be incorporated in

the new design.


Total Paid To

Date %

Complete

Brown Design Corporation

A & E Design

9/10/2019 $21,616 $21,616 100%

50


July – retaining walls and concrete sidewalk replacement portion of the project to be bid and

completed by the end of 2020.

June – phase designs to be submitted to AHA for review 6/30/2020.

May – project to be reviewed with Brown Design on 5/27/2020 with options to have project out

to bid in Phases to be completed by spring 2021. Project was on hold due to limited bidding

interest with the COVID-19 situation.

April – Brown Design submitted plans to complete this project in Phases due to the cost of the

project. AHA to review recommendations with Chris Brown on 4/20/2020.

March - bid opening was on 2/24/2020. One proposal was submitted. We are reviewing options

to break the large scope into Phases.

February –pre-bid meeting was held on 2/13/2020. Bid opening to be held on 02/24/2020.

January – project is designed and will go out to bid on 1/27/2020, Pre-bid meeting to be held on

2/13/2020.

Gross Towers Fire Alarm System Replacement

The current fire alarm panel and components cannot be upgraded to accept new carbon

monoxide detectors throughout the building. The system is outdated and replacement parts are

not easily located. This new system will add the additional carbon monoxide detectors

throughout the building including in the resident’s unit as well as a new fire panel.


Total Paid To

Date %

Complete

DGW Electrical

Engineering, Inc.

A & E Design 1/7/2020 $40,140 $0 60%

July – met with DGW on 7/15/20 to review status of design package. Changes were identified to

be made with original design per code requirements. Design documents to be final reviewed

7/31/20.

June – DGW was on site 6/18/2020 to continue with site survey. Design documents to be ready

for review July 6.

May – project is moving forward with final design documents for AHA review. Delay was due to

the recent COVID-19 concerns.

April – I met with DGW on 4/7/2020 to discuss the project moving forward with the COVID-19

concerns. Design documents are in the process of being completed for Gross Towers. Additional

51


site visits are needed to confirm alarm heads in units. This is on hold until further direction on

accessing these areas due to the virus.

March – design documents are in the process of completion. Due to the recent building

restrictions, the project may be delayed.

February – property survey to be completed 2/27/2020 of entire alarm system. Project to be

bid in March 2020.

Multi-Property Fire Alarm System Improvements

The current fire alarm panels at Central Park, 700 Building, Walnut Manor and Towers East will

be upgraded to accept new carbon monoxide detectors throughout the building. This upgraded

fire panel system will allow for the additional carbon monoxide detectors throughout the

building including in the resident’s units.


Total Paid To

Date %

Complete

DGW Electrical

Engineering, Inc.

A & E Design

2/26/2020 $83,560 $0 50%

July – site visits are not fully completed. All survey information to be completed by 8/7/20.

Project was delayed due to COVID-19.

June – site visits are schedule to finish survey of all buildings. Design documents estimated to

be ready by July 20.

May – project is moving forward with design process. Further site visits are needed to be

completed in June. Visits were on hold due to COVID-19.

April – I met with DGW on 4/7/2020 to discuss projects moving forward with the COVID-19

concerns. They have some information to begin design documents. Other information and site

visits needed are on hold until further direction on accessing the units due to the virus.

March – Towers East survey was completed. Remaining site surveys may be delayed due to the

recent building restrictions.

52


Majestic Building Storm Water System

The existing storm water system was reviewed to reconfigure the current system due to issues in

the basement level of the building. The downspouts from the current roof system will be

changed to re-direct water away from the courtyard/lower level of the property and re-pipe the

basement sump pump locations.


Total Paid To

Date %

Complete

Barry Isett & Associates

A & E Design

10/7/2019 $7,500 $6,375 85%

July – bid opening was on 7/10/20. Professional Construction is recommended for award.

June – bid & design documents were put out to bid 6/10/2020. Pre-bid meeting is set for

6/26/2020.

May – project to be out to bid beginning of June. City of Allentown approved design from Barry

Isett & Associates.

April – project is on hold due to COVID-19. Design documents are not 100% complete. March –

project design is finalized. AHA to review final specs. Project to be out to bid April 2020.

February – bid package and design to be completed for review 4/1/2020. Project to be out to

bid April 2020.

Gross Towers Awning Replacement

The existing fabric awnings on the exterior of Gross Towers are in need of replacement. New

awnings will be standing seam metal panels with aluminum tube framing.


Total Paid To

Date %

Complete

Brown Design

Corporation A & E Design 05/01/2020 $3,200 $2,800 88%

July – bid opening to be held on 7/20/20.

June – design & bid documents were put out to bid on 6/17/2020. Pre-bid meeting to be held

6/30/2020.

53


Loss Mitigation and Environmental Remediation

From time to time the AHA experiences loss due to fire, flood or failure of building systems (i.e.

pipe breaks). Due to the scope of the damage and related liability third party contractors are

required to mitigate the initial damage and complete repairs. In addition, on occasion adverse

environmental conditions (mold, lead, asbestos) are present and require third party mitigation.

July – RestoreCore was hired to clean and disinfect the Overlook Park Community Building.

June – no losses to report.

May – all AHA vehicles have been cleaned and disinfected with RestoreCore’s ULV fogging

process.

April – round 2 of the ULV fogging disinfectant process was completed at all (5) high rises and

Cumberland Gardens office/gym by RestoreCore.

March – All (5) high rises to be Deep Cleaned by RestoreCore. RestoreCore has developed a

treatment process that applies industry approved products and uses certified handlers to

effectively treat the environment. They will be applying, through a fogging process, a

commercial grade disinfectant to all airspaces and surfaces in the designated areas. This scope

of work will be completed in common area hallways, community rooms, elevators and lobbies.

Future Activities

Common area painting and flooring upgrades at all high – rise location are being reviewed for

2020/2021.

Cumberland Gardens – Replace Phase I landscape retaining walls and review landscape beds to

replace overgrown shrubs.

Central Park, Towers East, Walnut Manor and 700 Building elevators will be evaluated for

replacement. All units are listed in our 5 yr Annual Plan for replacement.

54

Memorandum

To: Board of Commissioners

From: Melissa Aclo, Social Services Director

Date: 07/15/20

Re: Board Report

Covid-19 Services

Communication: Allentown Housing has been able to communicate important Covid-19 related information to residents. Newsletter: The June newsletter will include information on Covid-19 prevention tools such as social distancing, washing of hands, how to wear and make a facemask, etc. It will also include a list of resources throughout the city of Allentown, as well as updates from local agencies on the services that are available or temporarily unavailable. An article about telehealth, how to make the most out of your health insurance, and health provider services will also be included. The newsletter has been sent to the printers for mailing. Resident Phone Calls: We have developed a partnership between Building 21 high school in Allentown and Lehigh Valley Health Network. Building 21 will provide interns that are currently studying health services, and Lehigh Valley Health Network will provide supervision and direction of services to residents. The interns started calling residents on June 24th and are set to complete calls by July 24th. To date, interns were able to speak directly with 300 residents and provide information related to COVID, new voting dates and information, and updated Census information. Social Media Pages: We are working with Blabbermouth Communications to develop valuable communication with residents on Facebook, Instagram, and Twitter. We have been able to share with residents community resources, housing updates and information, and COVID- related information. Food Services: Allentown Housing has been able to connect with local resources to provide free or reduced cost meals for residents. LANTA Van: Grocery shopping trips that are scheduled through LANTA are able to continue their transportation routes. Allentown Housing is providing the ride tickets for free to residents who were already signed up. 700 Building: Every other Wednesday Central Park: Every other Thursday

55

Board Report July 15th, 2020 Page 2 of 2 Meals on Wheels: Will continue regular services to pre-existing customers at all high rise buildings. Allentown Housing is also able to send resident referrals to Meals on Wheels for any residents who are in need. The resident referrals are able to receive free meals through the end of May. The Caring Place of Allentown: Provide s free meal kits for children ages 6-18. Little Lehigh: Every Monday and Wednesday from 11:00-11:30am Cumberland Gardens: Every Monday and Wednesday from 12:00-1:00 Second Harvest: Provides free food boxes for qualifying residents one time per month at each high rise location. ROSS Grant: This program will provide case management services and large group information dissemination for interested residents. The ROSS grant and related services/activities began on June 1st. The ROSS Service Coordinator through Catholic Charities has started and will be stationed out of the Gross Towers Offices in order to be on site to reach out and work with residents. The Service Coordinator currently has 11 residents on her caseload, and all 11 of the residents were interested in receiving health and wellness services.

56

HCV Leasing and Spending Projection

Based on the most recent, official (end of fiscal year) UNP, PA004 has a projected 2019 Calendar Year-End

(CYE) UNP of $507,315 (or 45.7% of CY 2019 Earned Admin Fees) and a 2020 CYE UNP of $725,093 (or 63.9%

of CY 2020 Earned Admin Fees). This projection uses average monthly administrative expense and carries it

forward for the remaining months.

Year 1 PUC(Average monthly cost of a voucher - Year 1) (Average monthly cost of a voucher - Year 2)

$639 $632 91-120 Days

121-150 Days 0%

31-60 Days

61-90 Days

Year 2 PUC

PA004 Administrative Fee Overview

Under this scenario, the PHA has no offset for next year or the following year. Additionally, the higher of this

year's leased units (96.4%) or dollars (103.0%) is 103.0%, indicating full leasing indicator points in SEMAP. This

is an estimate. Next year, the higher of leased units (97.1%) or dollars (99.9%) is 99.9%, indicating full leasing

indicator points in SEMAP. This is an estimate.

9%

After deciding upon the above variables, the largest driver of the program revolves around the decision to

issue vouchers. This scenario includes issuing 11 vouchers in the first year and 29 in the second year. In

addition, the tool includes 8 planned lease-ups (i.e. project-based vouchers coming online, tenant-protection

vouchers) through the end of the following year. This results in a total of 0 new lease-ups this year and 5 new

lease-ups next year. Please see the below graph, which shows issued vouchers and associated leasing, as well

as the total program UMLs, which takes into account attrition:

82%

Leased in5%

0%

PA004 Two-Year Voucher Forecasting Summary

7/17/2020

Prepared for: Prepared by:AN DF

Using the Housing Choice Voucher (HCV) Two-Year Tool, which allows a user to examine a PHA's voucher

program under a variety of leasing, per-unit cost (PUC), and other key program scenarios, the attached tool

estimates the program to end the current year with $357,799, or 3% of budget authority. It is important to

examine the program in light of the second year as well. In this scenario, PA004 will end the second year with

$368,338, or 3% of budget authority. This scenario relies upon the following key variables:

Success Rate(How many issued vouchers will go to HAP)

18%

Attrition Rate(What percent of partipants annually leave)

0-30 Days

Time from Issuance to HAP Effective Date(How fast do successful issuances lease up)

Percent

9%

1,400

1,450

1,500

1,550

1,600

1,650

0

5

10

15

20

25

30

UM

Ls Is

suan

ces

Issuing/New Leasing/UML Trend

Vouchers issued or projected to be issued Projected New Leasing from Issued Vouchers Actual or Projected Units Leased

57

RESOLUTION NO. 2587

WRITE-OFF OF UNCOLLECTIBLE ACCOUNTS WHEREAS, the Housing Authority of the City of Allentown, PA is required on an annual basis to review tenant accounts to identify accounts as uncollectible; and WHEREAS, identification of tenant account as uncollectible is to meet HUD accounting standards and does not relieve tenant from their obligation to repay said debt; and WHEREAS, uncollectible accounts have been identified in accordance with the Allentown Housing Authority Bad Debt Procedure, WHEREAS, a summary of uncollectible accounts is attached to this resolution, NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of The Housing Authority of the City of Allentown, PA that the total amount of $24,174.98 in delinquent balances of former residents will be charged to collection losses for the Fiscal Year ending June 30, 2020. BE IT THEREFORE RESOLVED, that all amounts identified as uncollectible will be entered into the Allentown Housing Authority Bad Debt Collection Program and the HUD EIV System.

Commissioner 1st 2nd Vote

Bañuelos Y N

Barnes Y N

Guridy Y N

Matthews Y N

Senderowitz Y N

___________________________________

Chairperson

___________________________________ Secretary

___________________________________ Date

58

7/21/2020 1:08 PM

Property Resident Description Total 0-30 31-60 61-90 Over 90 Prepays Balance Status

Unpaid days days days days

Charges

amp100 t1006023 Tenant Rent 181.00 0.00 181.00 0.00 0.00 0.00 181.00

Total 181.00 0.00 181.00 0.00 0.00 0.00 181.00 Deceased

amp100 t1018151 Legal Fee-Tenant 117.60 0.00 0.00 0.00 117.60 0.00 117.60

Misc Tenant Charges 75.00 0.00 0.00 0.00 75.00 0.00 75.00

Tenant Rent 701.98 0.00 0.00 0.00 701.98 0.00 701.98

Total 894.58 0.00 0.00 0.00 894.58 0.00 894.58 Eviction

amp100 t1001350 Cleaning Fee 104.24 0.00 0.00 0.00 104.24 0.00 104.24


Tenant Rent 301.00 0.00 0.00 0.00 301.00 0.00 301.00

Total 430.24 0.00 0.00 0.00 430.24 0.00 430.24 Moved out

Central Park 1,505.82 0.00 181.00 0.00 1,324.82 1,505.82



Tenant Rent 1,386.00 0.00 0.00 0.00 1,386.00 0.00 1,386.00

Total 1,722.65 0.00 0.00 0.00 1,722.65 0.00 1,722.65 Moved out

amp200 t1003337 Tenant Rent 125.00 0.00 0.00 0.00 125.00 0.00 125.00

Total 125.00 0.00 0.00 0.00 125.00 0.00 125.00 Moved out

amp200 t1000761 Tenant Rent 1,040.00 228.00 228.00 228.00 356.00 0.00 1,040.00

Total 1,040.00 228.00 228.00 228.00 356.00 0.00 1,040.00 Evicted

amp200 t1009085 Maintenance Charge 28.00 0.00 0.00 0.00 28.00 0.00 28.00

Tenant Rent 18.00 0.00 0.00 0.00 18.00 0.00 18.00

Total 46.00 0.00 0.00 0.00 46.00 0.00 46.00 Evicted

Towers East 2,933.65 228.00 228.00 228.00 2,249.65 0.00 2,933.65

amp300 t1018173 Tenant Damages Charge 456.36 0.00 0.00 0.00 456.36 0.00 456.36

Tenant Rent 293.62 0.00 0.00 0.00 293.62 0.00 293.62

Total 749.98 0.00 0.00 0.00 749.98 0.00 749.98 Moved out

amp300 t1017025 Tenant Damages Charge 232.73 0.00 0.00 0.00 232.73 0.00 232.73


Tenant Rent 274.24 0.00 0.00 0.00 274.24 0.00 274.24

Total 631.97 0.00 0.00 0.00 631.97 0.00 631.97 Evicted

Gross Towers 1,381.95 0.00 0.00 0.00 1,381.95 0.00 1,381.95

Bad Debt - Public Housing Age As Of: 06/30/2020 Post To: 06/2020

Page 1 of 3

59

7/21/2020 1:08 PM



Charges


amp500 t1001859 Tenant Late Charge 25.00 0.00 0.00 0.00 25.00 0.00 25.00

Tenant Rent 175.33 0.00 0.00 75.00 100.33 0.00 175.33

Total 200.33 0.00 0.00 75.00 125.33 0.00 200.33 Evicted

amp500 t1010902 Tenant Rent 381.00 0.00 0.00 0.00 381.00 0.00 381.00

Total 381.00 0.00 0.00 0.00 381.00 0.00 381.00 Moved out

amp500 t1005935 Tenant Rent 2,976.90 0.00 0.00 0.00 2,976.90 0.00 2,976.90

Total 2,976.90 0.00 0.00 0.00 2,976.90 0.00 2,976.90 Moved out

amp500 t3109203 Tenant Rent 437.00 437.00 0.00 0.00 0.00 0.00 437.00

Total 437.00 437.00 0.00 0.00 0.00 0.00 437.00 Moved out

amp500 t1009605 Tenant Rent 6,884.18 0.00 0.00 0.00 6,884.18 0.00 6,884.18

Tenant Owed Utilities 82.81 0.00 0.00 0.00 82.81 0.00 82.81

Total 6,966.99 0.00 0.00 0.00 6,966.99 0.00 6,966.99 Moved out

Little Lehigh 10,962.22 437.00 0.00 75.00 10,450.22 0.00 10,962.22

amp600 t1004046 Maintenance Charge 1,244.36 0.00 1,244.36 0.00 0.00 0.00 1,244.36

Total 1,244.36 0.00 1,244.36 0.00 0.00 0.00 1,244.36 Moved out

amp600 1,244.36 0.00 1,244.36 0.00 0.00 0.00 1,244.36

amp700 t1015300 Cleaning Fee 38.00 0.00 0.00 0.00 38.00 0.00 38.00

Tenant Rent 288.00 0.00 0.00 0.00 288.00 0.00 288.00

Total 326.00 0.00 0.00 0.00 326.00 0.00 326.00 Moved out

amp700 t1018099 Misc Tenant Charges 25.00 0.00 0.00 0.00 25.00 0.00 25.00

Tenant Rent 135.60 0.00 0.00 0.00 135.60 0.00 135.60

Total 160.60 0.00 0.00 0.00 160.60 0.00 160.60 Moved out

700 Building 486.60 0.00 0.00 0.00 486.60 0.00 486.60


Tenant Rent 693.00 0.00 0.00 0.00 693.00 0.00 693.00

Total 861.35 0.00 0.00 0.00 861.35 0.00 861.35 Evicted


Tenant Rent 805.40 0.00 0.00 0.00 805.40 0.00 805.40

Tenant Owed Utilities 2.31 0.00 0.00 0.00 2.31 0.00 2.31

Total 976.06 0.00 0.00 0.00 976.06 0.00 976.06 Evicted

amp800 t1011799 Tenant Late Charge 50.00 0.00 0.00 0.00 50.00 0.00 50.00

Legal Fee-Tenant 167.00 0.00 0.00 0.00 167.00 0.00 167.00

Tenant Rent 2,726.00 0.00 0.00 438.00 2,288.00 0.00 2,726.00

Total 2,943.00 0.00 0.00 438.00 2,505.00 0.00 2,943.00 Evicted

amp800 t1018090 Tenant Rent 281.70 70.55 70.55 70.55 70.05 0.00 281.70

Page 2 of 3

60

7/21/2020 1:08 PM



Charges


Tenant Pymt Agree Rent 352.71 0.00 0.00 0.00 352.71 0.00 352.71

Total 634.41 70.55 70.55 70.55 422.76 0.00 634.41 Stopped paying TPA

amp800 t1018132 Tenant Rent 245.56 0.00 0.00 0.00 245.56 0.00 245.56

Total 245.56 0.00 0.00 0.00 245.56 0.00 245.56 Moved out

Walnut Manor 5,660.38 70.55 70.55 508.55 5,010.73 0.00 5,660.38

Total 24,174.98 735.55 1,723.91 811.55 20,903.97 0.00 24,174.98

Page 3 of 3

61

RESOLUTION NO. 2591

ACCEPT BIDS/AWARD CONTRACT FOR OFFICE CLEANING SERVICES FOR THE ADMINISTRATIVE

OFFICE, ALLENTOWN, PA

WHEREAS, The Housing Authority of the City of Allentown, PA received the following bids on July 7, 2020 to perform Office Cleaning Services for the Administrative Office for the period of September 1, 2020 through August 31, 2021, and WHEREAS, bids have been reviewed and the lowest responsible bid has been identified and determined to meet the bid requirements, and WHEREAS, a bid tabulation is attached to this resolution, and WHEREAS, staff certifies the following:

A) The bidding was conducted in compliance with the AHA Procurement Policy.

B) The lowest responsible bid has been accepted. C) The contractor is not on the consolidated list of debarred,

suspended or ineligible contractors. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing Authority of the City of Allentown to award contract for Office Cleaning Services for the Administrative Office for the period of September 1, 2020 to August 31, 2021 to:

YCE Express Cleaning, LLC 1701 Lehigh Avenue Allentown, PA 18103 $30,160.00

BE IT FURTHER RESOLVED that Daniel R. Farrell, Executive Director, is hereby authorized to execute all necessary documents for this contract.

62


Bañuelos Y N

Barnes Y N

Guridy Y N

Matthews Y N

Senderowitz Y N

___________________________________

Chairperson

___________________________________ Secretary

___________________________________ Date

63

Time: 10:00 AM Date: July 7, 2020 Bid No.: 2019-017-000-50-4430033/ 2020-010-000-50-4430023

Term of Contract: September 1, 2020 through August 31, 2021

BID RESULTS: Office Cleaning Service at Gross Towers and Overlook Park

Contractor Name/Address

HU

D 5

36

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Fo

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No

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. 3

Ad

de

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um

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. 4

Ad

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um

No

. 5

Ad

de

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um

No

. 6

Total Cost of Services for

1-Year Base Period 9/1/2020 – 8/31/2021

Gross Towers Administrative

Office BID A

Overlook Park Community

Building BID B

Sismour’s Janitorial Co. LLC

X X X X X X X X X X X X X X X $ 35,423.96 $ 41,392.00

Elohim Cleaning Contractors

X X X X $ 111,717.00 $ 111,717.00

YCE Express Cleaning

X X X X X X

X

X X

X

X

X X

X

X $ 30,160.00 $ 30,160.00

Self Pride Cleaning Service

X X X X X X X X ---- $ 77,469.60

64

RESOLUTION NO. 2592

ACCEPT BIDS/AWARD CONTRACT FOR OFFICE CLEANING SERVICES FOR THE OVERLOOK PARK COMMUNITY BUILDING,

ALLENTOWN, PA

WHEREAS, The Housing Authority of the City of Allentown, PA received the following bids on July 7, 2020 to perform Office Cleaning Services for the Overlook Park Community Building for the period of September 1, 2020 through August 31, 2021, and WHEREAS, bids have been reviewed and the lowest responsible bid has been identified and determined to meet the bid requirements, and WHEREAS, a bid tabulation is attached to this resolution, and WHEREAS, staff certifies the following:

A) The bidding was conducted in compliance with the AHA Procurement Policy.

B) The lowest responsible bid has been accepted. C) The contractor is not on the consolidated list of debarred,

suspended or ineligible contractors. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing Authority of the City of Allentown to award contract for Office Cleaning Services for the Overlook Park Community Building for the period of September 1, 2020 to August 31, 2021 to:

YCE Express Cleaning, LLC 1701 Lehigh Avenue Allentown, PA 18103 $30,160.00


65


Bañuelos Y N

Barnes Y N

Guridy Y N

Matthews Y N

Senderowitz Y N

___________________________________

Chairperson

___________________________________ Secretary

___________________________________ Date

66

Time: 10:00 AM Date: July 7, 2020 Bid No.: 2019-017-000-50-4430033/ 2020-010-000-50-4430023

Term of Contract: September 1, 2020 through August 31, 2021

BID RESULTS: Office Cleaning Service at Gross Towers and Overlook Park

Contractor Name/Address

HU

D 5

36

9-A

Fo

rm o

f B

id

No

n-C

oll

us

ive

Aff

idav

it

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Ad

de

nd

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No

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Ad

de

nd

um

No

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Ad

de

nd

um

No

. 5

Ad

de

nd

um

No

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Total Cost of Services for

1-Year Base Period 9/1/2020 – 8/31/2021

Gross Towers Administrative

Office BID A

Overlook Park Community

Building BID B

Sismour’s Janitorial Co. LLC

X X X X X X X X X X X X X X X $ 35,423.96 $ 41,392.00

Elohim Cleaning Contractors

X X X X $ 111,717.00 $ 111,717.00

YCE Express Cleaning

X X X X X X

X

X X

X

X

X X

X

X $ 30,160.00 $ 30,160.00

Self Pride Cleaning Service

X X X X X X X X ---- $ 77,469.60

67

RESOLUTION NO 2593

AWARD CONTRACT FOR MAJESTIC BUILDING STORMWATER CONVEYANCE RECONFIGURATION

WHEREAS, the current stormwater system needs to be reconfigured due to drainage issues in the basement level of the building and to properly tie into the city’s stormwater system, and WHEREAS, the AHA engaged the services of Barry Isett & Associates, Allentown, PA to develop plans and specifications and complete public bidding of the identified work, and WHEREAS, bids were received on July 10, 2020, and WHEREAS, a bid tabulation and recommendation are attached to this resolution, and

A) The bidding was conducted in compliance with the AHA Procurement Policy, Federal, State, Local laws and regulations.

B) The lowest responsible bid has been accepted. C) The contractor is not on the consolidated list of debarred, suspended or ineligible

contractors. D) The Bid Bond is acceptable as listed in the Treasury Circular 570 and;

NOW THEREFORE BE IT HEREBY RESOLVED by the Board of Commissioners of the Housing Authority of the City of Allentown to award a contract to complete identified work to:

Professional Construction Contractors, Inc. 4220 Myriah Court Bethlehem, PA 18020 $36,020.00


Commissioner 1st 2nd Vote Bañuelos Y N

Barnes Y N

Guirdy Y N

Matthews Y N

Senderowitz Y N

___________________________________

Chairperson

___________________________________ Secretary

___________________________________ Date

68

Bid Evaluation

Date: July 10, 2020 Project #: 1014819.000 Name: Majestic Building Stormwater Conveyance Reconfiguration Owner: Allentown Housing Authority

Contractor Base Bid Amount

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Professional Construction Contractors, Inc. $36,020.00 X X X X X X X X

\\biaces.com\Work\Projects\2019\1014819.000_AHA-Majestic-Bldg-Storm-Feas\CM\CM_WORK_PRODUCT\3.0_BID-AWARD_PHASE\3.2_Bid_Evaluation\20200710_Majestic-Storm-Bid-Eval.docx

69

July 15, 2020

Project #1014819.000

Mr. Lou Day, Director of Maintenance Operations Allentown Housing Authority 1339 West Allen Street Allentown, PA 18102 Dear Mr. Day: RE: MAJESTIC BUILDING STORMWATER CONVEYANCE RECONFIGURATION As you are aware, one bid was received on July 10, 2020 for the Majestic Building Stormwater Conveyance Reconfiguration project. A summary of the bids is as follows:

Contractor Bid Amount

Professional Construction Contractors, Inc. $36,020.00

Professional Construction Contractors, Inc. (PCC) is the apparent low bidder. We have reviewed their complete submission and believe that their bid is responsive. Copies of the full bid submission will be filed with the Housing Authority. We encourage the Housing Authority to review the bid package and contact references, as necessary. Please feel free to contact me if there are any questions. Sincerely yours, Michael Eversole, PE Project Manager cc: D. Farrell, File \\biaces.com\Work\Projects\2019\1014819.000_AHA-Majestic-Bldg-Storm-Feas\CM\CM_WORK_PRODUCT\3.0_BID-AWARD_PHASE\3.3_Recommendation_To_Award\20200714_Bid-Summary.docx

70

71

Documents

ALLENTOWN HOUSING AUTHORITY REGULAR PUBLIC MEETING€¦ · New Business 8.a Resolution 2587 Write-off of Uncollected Accounts Resolution 2587 Write-off of Uncollected Accounts 2