Albuquerque Vipassana Sangha Board of Directors Meeting Sunday, February 21, 2016

12:00 pm - 2:00 pm

AGENDA  Meditate  Aspirations  and  values  Approve  agenda  Approve  minutes  of  December  meeting    Consent  Agenda  

● Education ● Finance ● Retreat & Residency

Standing  Committee  Reports  

● Communication ● Home of Our Own

 Ad  Hoc  Committee  Reports  

•    Other  and  New  Business  

● People of Color and Allies Request to use Rosemont ● Visioning process ideas

 Meditate

Education committee report February 2016

The current participants are Ken Munoz, Mel Schneider, Kathryn Turnipseed, and Betsy Vanleit.The group has not met since last board meeting. (we do our work mostly by email)

The morning sit is continuing: Matt is no longer participating. Ken opens, but usually leaves at 7:00am

The Feldenkrais practice group usually has only 1 or 2 participants. The group will not meet in March due to the residency with Brian. The group will meet on the first Wednesday of April, May and June.

The study group on Stephen Batchelor's new book "After Buddhism" has 10 members and seems to be going well. Interest, individual participation, and overall satisfaction are high. It is estimated the group will be finishing up by mid June.

The Ecosattva group is continuing to meet. After completing the training with the online materials last fall, members of the group wanted to keep meeting in 2016. Currrently they are meeting on the first and third Sundays from 10:30-12 (the weeks that are alternate from the half-day sits). They're starting to read Joanna Macy’s book “Active Hope”. They are currently on the calendar until the end of June, but may not continue that long.

A new group called the True Refuge Study Group has been approved by the committee. Thefacilitators are Roy Moody and Alison Owens. They will be using Tara Brach’s book, “True Refuge;Finding Peace and Freedom in Your Own Awakened Heart.” The group will be meeting on the alternate Tuesdays from the Stephen Batchelor group starting March 22. We should be having announcements to advertise the new group.

Albuquerque Vipassana Sangha

Finance Committee Report Members: Siva Challa, Gary Serrino, Mary Young, Sarah Schwartz Snapshot of the AVS bank balances as of 2/14/2015:

Checking Account $ 8,556.49

Money Market Fund $20,052.60*

Non Transaction Share (Savings) $ 779.93**

PayPal $ 48.60

TOTAL $29,437.62

*Available balance is: $19,052.60 **Available balance is: $774.93 Account balances every two months since 2/2014:

Dec 31, 15 Dec 31, 14ASSETS

Current AssetsChecking/Savings

1000 · CASH1010 · Operating - NMEFCU 7,460.94 6,496.311020 · Savings - NMEFCU 739.97 739.371030 · Money market - NMEFCU 20,049.20 20,030.861040 · PayPal 48.60 0.00

Total 1000 · CASH 28,298.71 27,266.54Total Checking/Savings 28,298.71 27,266.54

Total Current Assets 28,298.71 27,266.54Other Assets

1900 · Other Assests1910 · HOOO Security Deposit 1,000.00 1,000.00

Total 1900 · Other Assests 1,000.00 1,000.00Total Other Assets 1,000.00 1,000.00

TOTAL ASSETS 29,298.71 28,266.54LIABILITIES & EQUITY

LiabilitiesCurrent Liabilities

Other Current Liabilities2200 · OTHER CURRENT LIABILITIES

2265 · Deferred Revenue - CDL Support 1.90 1.90Total 2200 · OTHER CURRENT LIABILITIES 1.90 1.90

Total Other Current Liabilities 1.90 1.90Total Current Liabilities 1.90 1.90

Total Liabilities 1.90 1.90Equity

3000 · Opening Bal Equity 9,218.88 9,185.253900 · Retained Earnings 19,079.39 16,979.58Net Income 998.54 2,099.81

Total Equity 29,296.81 28,264.64TOTAL LIABILITIES & EQUITY 29,298.71 28,266.54

Albuquerque Vipassana Sangha2015 Q4 Balance Sheet

As of December 31, 2015

Jan - Mar 15 Apr - Jun 15 Jul - Sep 15 Oct - Dec 15 TOTALIncome

4300 · CONTRIBUTIONS4320 · General Contributions

4321 · Thursday Evening 945.00 1,317.00 1,500.95 903.00 4,665.954322 · Sunday Evening 519.92 612.50 827.88 587.00 2,547.304323 · Saturday Class 1,130.00 120.00 105.00 60.00 1,415.004324 · PayPal 216.00 105.00 130.00 175.00 626.004325 · Other 485.00 826.00 2,372.00 2,621.25 6,304.25

Total 4320 · General Contributions 3,295.92 2,980.50 4,935.83 4,346.25 15,558.504340 · Retreat Contributions

4343 · Miscellaneous 155.00 0.00 0.00 0.00 155.004340 · Retreat Contributions - Other 61.00 0.00 0.00 0.00 61.00

Total 4340 · Retreat Contributions 216.00 0.00 0.00 0.00 216.004350 · Non-Residential Retreat 523.00 181.00 753.75 351.00 1,808.754380 · Teacher Dana 420.00 100.00 260.00 860.00 1,640.00

Total 4300 · CONTRIBUTIONS 4,454.92 3,261.50 5,949.58 5,557.25 19,223.254500 · FUNDRAISING

4520 · Appeal 3,555.00 390.00 0.00 5,495.00 9,440.00Total 4500 · FUNDRAISING 3,555.00 390.00 0.00 5,495.00 9,440.004820 · Interest Income 5.18 5.12 5.23 3.47 19.00

Total Income 8,015.10 3,656.62 5,954.81 11,055.72 28,682.25Expense

5100 · DANA EXPENSES5120 · Dana to Other Organizations 0.00 0.00 400.00 300.00 700.005140 · Dana to Teachers 420.00 200.00 160.00 860.00 1,640.00

Total 5100 · DANA EXPENSES 420.00 200.00 560.00 1,160.00 2,340.005200 · RESIDENCY EXPENSES

5220 · Teacher Travel - Residency 241.50 0.00 1,059.95 0.00 1,301.455230 · Teacher Housing - Residency 0.00 0.00 0.00 200.00 200.005240 · Other Teacher Exp - Residency 0.00 0.00 297.78 0.00 297.78

Total 5200 · RESIDENCY EXPENSES 241.50 0.00 1,357.73 200.00 1,799.23

Albuquerque Vipassana Sangha2015 Q4 Profit & LossJanuary through December 2015

Jan - Mar 15 Apr - Jun 15 Jul - Sep 15 Oct - Dec 15 TOTAL5400 · RETREAT EXPENSES - NON-RESIDENT

5490 · Other Expenses - Non-Resident 0.00 0.00 75.00 0.00 75.00Total 5400 · RETREAT EXPENSES - NON-RESIDENT 0.00 0.00 75.00 0.00 75.005700 · TEACHER EXPENSES GENERAL

5720 · Teacher Travel - General 161.00 85.10 0.00 241.50 487.60Total 5700 · TEACHER EXPENSES GENERAL 161.00 85.10 0.00 241.50 487.605800 · HOOO EXPENSES

5830 · Rent 4,500.00 4,500.00 4,500.00 4,500.00 18,000.005850 · Supplies 95.88 19.54 31.25 92.49 239.165860 · Furnishings 900.20 79.67 181.27 607.40 1,768.54

Total 5800 · HOOO EXPENSES 5,496.08 4,599.21 4,712.52 5,199.89 20,007.707000 · ADMINISTRATIVE EXPENSES

7210 · Bank/Credit Card Fees 9.06 34.16 6.05 5.14 54.417230 · Communications 285.00 0.00 0.00 0.00 285.007250 · Dues/Subscription/Licenses/Fees 0.00 0.00 10.51 0.00 10.517260 · Equipment 0.00 0.00 0.00 649.99 649.997280 · Insurance 0.00 1,231.00 0.00 0.00 1,231.007350 · Postage and Delivery 19.60 126.00 0.00 110.15 255.757360 · Printing and Publications 0.00 0.00 0.00 10.64 10.647390 · Supplies 0.00 0.00 0.00 34.28 34.287430 · Travel 0.00 0.00 0.00 442.60 442.60

Total 7000 · ADMINISTRATIVE EXPENSES 313.66 1,391.16 16.56 1,252.80 2,974.18Total Expense 6,632.24 6,275.47 6,721.81 8,054.19 27,683.71

Net Income 1,382.86 -2,618.85 -767.00 3,001.53 998.54

Page 2

Albuquerque Vipassana Sangha

2015 Budget vs Actual

Budget

2015

Actual

2015 Percent

Income

4300 · CONTRIBUTIONS

4320 · General Contributions

4321 · General Contributions - Thursday 6,476.00 4,665.95 72%

4322 · General Contributions - Sunday 1,445.00 2,547.30 176%

4323 · General Contributions - Classes

4324 · General Contributions - Online 1,863.00 626.00 34%

4325 · General Contributions - Other 10,214.00 7,935.25 78%

4340 · Retreat Contributions - Residential

4350 · Retreat Contributions - Non-Residential 1,776.00 1,808.75 102%

4380 · Teacher Donations 1,228.00 1,640.00 134%

Total 4300 · CONTRIBUTIONS 23,002.00 19,223.25 84%

4500 · FUNDRAISING

4520 · Appeal 11,682.00 9,440.00 81%

Total 4500 · FUNDRAISING 11,682.00 9,440.00 81%

4800 · OTHER INCOME

4820 · Interest Income 19.00 19.00 100%

4800 · OTHER INCOME 19.00 19.00 100%

Total Income 34,703.00 28,682.25 83%

Expense

5100 · DONATION EXPENSES

5120 · Donations to Other Organizations 600.00 700.00 117%

5140 · Donations to Teachers 1,428.00 1,640.00 115%

Total 5100 · DONATION EXPENSES 2,028.00 2,340.00 115%

5200 · RESIDENCY EXPENSES

5220 · Teacher Travel - Residency 1,348.00 1,301.45 97%

5230 · Teacher Housing - Residency 2,300.00 200.00 9%

5240 · Other Teacher Exp - Residency 850.00 297.78 35%

5270 · Supplies - Residency 40.00 - 0%

5290 · Other Expenses - Residency 100.00 - 0%

Total 5200 · RESIDENCY EXPENSES 4,638.00 1,799.23 39%

5400 · RETREAT EXPENSES - NON-RESIDENTIAL

5420 · Advertising - Non-Residential - -

5430 · Travel - Non-Residential 157.00 - 0%

5450 · Supplies - Non-Residential - -

5490 · Other Expenses - Non-Residential 75.00

Total 5400 · RETREAT EXPENSES - NON-RESIDENTIAL 157.00 75.00 48%

5700 · TEACHER EXPENSES GENERAL

5720 · Teacher Travel - General 236.00 487.60 207%

5730 · Teacher Housing - General - -

5740 · Other Teacher Expenses - General - -

5750 · Continuing Education - -

Total 5700 · TEACHER EXPENSES GENERAL 236.00 487.60 207%

2/15/2016 1 of 2

Albuquerque Vipassana Sangha

2015 Budget vs Actual

Budget

2015

Actual

2015 Percent

5800 · FACILITIES EXPENSES GENERAL

5830 · AVC Rent, Utilities, Janitorial 18,000.00 18,000.00 100%

5850 · Supplies 1,660.00 239.16 14%

5860 · Furnishings 1,000.00 1,768.54 177%

Total 5700 · FACILITIES EXPENSES GENERAL 20,660.00 20,007.70 97%

7000 · ADMINISTRATIVE EXPENSES

7210 · Bank Fees 11.00 54.41 495%

7230 ∙ Communications 390.00 285.00 73%

7250 · Dues/Subscriptions/Licenses/ Fees 62.00 10.51 17%

7260 · Equipment - 649.99

7270 · Fundraising 138.00 0%

7280 · Insurance 1,220.00 1,231.00 101%

7350 · Postage and Delivery 171.00 255.75 150%

7360 ·Printing and Publications - 10.64

7390 · Supplies 100.00 34.28 34%

7400 · Website 200.00 - 0%

7430 · Travel - 442.60

7440 · Volunteer Development 50.00 - 0%

Total 7000 · ADMINISTRATIVE EXPENSES 2,342.00 2,974.18 127%

Total Expense 30,061.00 27,683.71 92%

Net Income 4,642.00 998.54

2/15/2016 2 of 2

R&R Committee Report February 2016

Brief teacher visit with Oren Sofer was very very well received and we probably try to get him back in 2017.

Upcoming shared residencies with Brian in March (lisa coordinating), Annie Nugent May 10-24 (Fred cord)DaeJa end of July(Fred cord), Erin Treat October 27- nov 9 (Miriam coord)We are semi-standardizing the shared residency template to include (for each sangha) a weekend non-residential retreat and study group, in addition to the teacher leading the regular weekly. Of course exceptions will be made (i.e., extending one of the weekends into a 4-5 day residential retreat)

2017--Donald Rothberg residency, probably in late April/May.--Regional retreat committee (which is basically AVS &SFVS) wants to put something together for 2017, possibly using Pecos monastery but still up in the air about that, how to set it up so it doesn't compete with their low cost retreat.--Others pending

Prepared byAnne Arkin