AIRPORTS COMPANY OF SOUTH AFRICA CONTRACT · PDF file(See ). The Standard ... Agreements and Contract data C1.1 - Form ... the tenderer is registered with the Construction Industry

AIRPORTS COMPANY OF SOUTH AFRICA

CONTRACT NO: ELS20/2018

NOTE:

• The construction and the maintenance contracts forms part of this tender and tenderers are required to complete both.

THE CLIENT:

Airports Company South Africa SOC Ltd

24 Johnson Road The Maples Office Park

Bedfordview, JHB

Tel: +27 (0)11 723 1400 Fax: +27 (0)11 453 9353

MARCH 2018

DOC. 01

- 1 -


BID REF NO: ELS20/2018 – CONSTRUCTION AND MAINTENANCE OF A 650 KWP PV PLANT AT EAST LONDON AIRPORT

GENERAL TENDER INFORMATION

TENDER ADVERTISED : 06 March 2018

ESTIMATED CIDB CONTRACTOR GRADING : 7EP or higher

SITE VISIT/CLARIFICATION MEETING : 10H00, Wednesday, 14 March 2018 (Compulsory)

VENUE FOR SITE VISIT/CLARIFICATION : Airports Company South Africa MEETING East London Airport East London 5200 CLOSING DATE : 03 April 2018

CLOSING TIME : 10h00

CLOSING VENUE : 68 Settlers Way, East London Airport First Floor, Reception ACSA Management Offices East London 5200

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BID REF ELS20/2018 – CONSTRUCTION AND MAINTENANCE OF A 650 KWP PV

PLANT AT EAST LONDON AIRPORT

TENDER SUMMARY Tender (Supply of material, Plant and Labour) 1. Gross Tender Sum (Incl. VAT): R……………............................. 2. Construction Period: …………………………… (weeks) Name of Tenderer: ………………………………………………………………………… Address: ………………………………………………………………… ………………………………………………………………… ………………………………………………………………… _____________________________ _____________________________ Signature of Tenderer Date _____________________________ ______________________________ AIRPORTS COMPANY SOUTH AFRICA Date

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BID REF ELS20/2018 – CONSTRUCTION AND MAINTENANCE OF A 650 KWP PV PLANT AT EAST LONDON AIRPORT

Contents

Number Heading Pages

The Tender

Part T1: Tendering procedures

T1.1 Tender Notice and Invitation to Tender 5 - 6

T1.2 Tender Data 7 – 17

Part T2: Returnable Documents

T2.1 List of Returnable Documents 18 – 20

T2.2 Returnable Schedules 21 - 63

The Contracts

Construction Contract

Maintenance Contract

Page 4 of 61

Part T1: Tendering Procedures

Pages

T1.1 Tender Notice and Invitation to Tender 5 – 6

T1.2 Tender Data 7- 17

Page 5 of 61



The Airports Company South Africa invites prospective bidders to bid for the provision of:

PROJECT TITLE CONSTRUCTION AND MAINTENANCE OF A 650 KWP PV PLANT AT EAST LONDON AIRPORT

BID NO:

BID REF ELS20/2018

ADVERTISEMENT DATE:

06 MARCH 2018

CLOSING DATE

03 APRIL 2018

CLOSING TIME:

10:00

VALIDITY PERIOD

84 DAYS

Bidders should have a CIDB contractor grading designation of 7EP or higher. No Alternative Class of work; as referred to in Clause 25(3) (a) (i) of the CIDB Regulations, as amended, as anticipated for this project

A compulsory site inspection shall be held on 14 March 2018 and prospective bidders are to meet the Engineers and the Client’s Representatives at East London Airport at 10:00. Bid documents can be obtained at no charge by download from Treasury Departments Central Supplier Database www.etenders.gov.za The bid documents will be available from 09h00 06 March 2018. BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS: The Airports Company South Africa Supply Chain Management Policy and all other

regulations of Supply Chain Management will apply; The Airports Company South Africa does not bind itself to accept the lowest bid or any other

bid and reserves the right to accept the whole or part of the bid; Bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will not

be accepted; Bids’ validity period will be taken as 84 days. All contractors including sub-contractors must be registered with the Construction Industry

Development Board (CIDB) and certificates should also be attached. Valid original tax clearance attached. All tenders will be evaluated based on Functionality, Price and BBBEE. Please note: Evaluation consists of two (2) phases, namely, Phase One – Functionality and

Phase Two – Price & BBBEE. Before commencement of evaluation, all bidders should have the mandatory administrative items (stated below), otherwise they will automatically be disqualified and therefore not be evaluated.

All tenderers are to complete the CONSTRUCTION AND MAINTENANCE OF A 650 KWP PV PLANT AT EAST LONDON AIRPORT as well as the 3 YEAR MAINTENANCE OF A 650 KWP PV PLANT AT EAST LONDON AIRPORT parts of this tender.

Page 6 of 61

MANDATORY ADMINISTRATIVE CRITERIA :

Administrative and technical enquiries should be addressed to Mr Linda Amos Mathebula at [email protected] and response will be sent to all bidders who attended the compulsory site briefing. All bid documents must be provided in duplicate (printed) format sealed in a clearly marked envelope / package marked with Bidder’s name, return address , and bid description: " BID REF ELS20/2018: CONSTRUCTION AND MAINTENANCE OF A 650 kWp PV PLANT AT EAST LONDON AIRPORT”. Bid documents must be deposited in the Bid Box, at the offices of EAST LONDON AIRPORT, ACSA MANAGEMENT OFFICES, 1ST FLOOR BOARDROOM no later than 10H00, 03 April 2018 at which time the bids will be opened in public.

Round 1 - Mandatory

1) Bidders must attend a compulsory site briefing session

2) Bidders must accept ACSA’s Terms and Conditions of Bid

3) Bidders must be registered w ith National Treasury’s Central Supplier Database registration

4) Bidder must sign and accept contract participation goals 5) Bidder must submit proposal bids for both the supply and install, and maintenance

responses

6) Bidder must fully complete and sign the Declaration of Interests documents (SBD suite) 7) Bidders / Lead Bidders in a JV must habe a minimum CIDB grading of 7EP or higher

mailto:[email protected]


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The conditions of tender are the Standard Conditions of Tender as contained in Annex F of the CIDB Standard for Uniformity in Construction Procurement (January 2009) as published in Government Gazette No 31823, Board Notice 12 of 2009 of 30 January 2009. (See www.cidb.org.za). The Standard Conditions of Tender make several references to the Tender Data for details that apply specifically to this tender. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the Standard Conditions of Tender. Each item of data given below is cross-referenced to the clause in the Standard Conditions of Tender to which it mainly applies.

Clause number

Tender Data

F.1.1 The employer is Airports Company of South Africa

F.1.2 The Tender Documents issued by the Employer comprise the following documents:

THE TENDER

Part T1: Tendering procedures

T1.1 - Tender notice and invitation to tender

T1.2 - Tender data

THE CONTRACT

Part C1: Agreements and Contract data

C1.1 - Form of offer and acceptance

C1.2 - Contract data

C1.3 - Form of Guarantee

Part C2: Pricing data

C2.1 - Pricing instructions

C2.2 - Bill of Quantities

Part C3: Scope of work

C3 - Scope of work

Part C4: Site information

C4 - Site information

F.1.4 The employer’s agent is:

Name: Thato Tabane

Address: ACSA Offices, OR Tambo Airport,

1 Jones road, Kempton Park, Johannesburg, 1632

Tel: +27 11 723 1579

E-mail: [email protected]

F.2.1 The Tender must fully complete this Tender document and submit complete returnable

documents as requested.

http://www.cidb.org.za/

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F.2.1 The Tender shall have a contractor grading designation equal to or higher than a contractor

grading designation determined in accordance with the sum tendered, or a value determined

in accordance with Regulation 25 (1B) or 25(7A) of the Construction Industry Development

Regulations, for a 7EP class of construction work, are eligible to have their tenders evaluated.

Joint ventures are eligible to submit tenders provided that:

1. every member of the joint venture is registered with the CIDB;

2. the lead partner has a contractor grading designation in the 7EP class of construction

work; and

3. the combined contractor grading designation calculated in accordance with the

Construction Industry Development Regulations is equal to or higher than a contractor

grading designation determined in accordance with the sum tendered for a EP class of

construction work or a value determined in accordance with Regulation 25 (1B) or 25(7A)

of the Construction Industry Development Regulations.

F.2.7 The arrangements for a clarification meeting are as stated in the Tender Notice and Invitation

to Tender.

Tenderer must sign the attendance list in the name of the tendering entity.

F.2.12 No alternative tender offers will be considered

F.2.13.3 Parts of each tender offer communicated on paper shall be submitted as an original, plus one

(1) copy.

F.2.13.4

The employer’s details and address for delivery of tender offers and identification details that

are to be shown on each tender offer package are:

Location of tender box: ACSA Management Office, First floor, Terminal building, East

London Airport

Physical address: East London Airport,

68 Settlers Way, East London, 5200

Identification details: BID REF ELS20/2018

CONSTRUCTION AND MAINTENANCE OF A 650 kWp SOLAR

PV PLANT AT EAST LONDON AIRPORT

Closing date and time: 03 April 2018 @10H00 in Tender box.

F.2.13.9 Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be accepted.

F.2.15 The closing time for submission of tender offers is as stated in the Tender Notice and

Invitation to Tender.

F.2.16 The tender offer validity period is 84 calendar days.

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F.2.18 The tenderer shall, when requested by the Employer to do so, submit the names of all

management and supervisory staff that will be employed to supervise the Labour Intensive

portion of the works together with satisfactory evidence that such staff members satisfy the

eligibility requirements.

F.2.19 Access shall be provided for the following inspections, tests and analysis:

1. Network and equipment verification and inspection.

F.2.20 The tenderer is required to submit the following certificates with his tender:

1) A copy of a valid Tax Clearance Certificate issued by the South African Revenue

Services including Tax clearance pin.

2) All required documents list as Returnable Documents

3) CIDB Registration Certificate

4) BBBEE certificate for a bidding single entity or JV’s joint certificate(certified copy or

original)

F.3.1.1 The Employer and or Employer’s representative will respond to requests for clarification

received up to seven (7) working days before the tender closing time.

F.3.4 Tenders will be opened immediately after the closing time for tenders at 10H00 hours at the

following address:

ACSA Management Office

First floor

Terminal building,

68 Settlers Way,

East London Airport

East London

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F.3.11.3. F.3.11.3.1 F.3.11.3.2

The procedure for the evaluation of responsive tenders is Method 2. Financial offer scoring In terms of the PPPFA and its regulations only a maximum of 20 points may be awarded for preference. The preferential point systems are as follows: a) 80/20 preference point system for acquisition of goods or services for Rand value equal to or above R30 000 and up to R50 million. b) The 90/10 system for requirements with a Rand value above R50 million (all applicable taxes included). The value of this bid is estimated to not exceed R50 million (all applicable taxes included) and therefore the 80/20 system shall be applicable. Preference points for this bid shall be awarded for: Points Price 80 B-BBEE Status Level of Contribution 20 Total Points for Price and B-BBEE must not Exceed 100 Preferences scoring The Minister of Finance promulgated the Regulations to amend the PPPFA Regulations which control how the 10 or 20 points for preference are allocated in the 90/10 and 80/20 tender scoring system for Public Enterprises. 10 or 20 points are scored only by reference to the organisations BEE rating certificate, issued by an accredited Verification Agency or by a registered auditor approved by the Independent Regulatory Board for Auditors. The new Regulations also make it clear that functionality must be scored first, where this is used as a criterion in an objective fashion, and if the minimum qualifying score for functionality is not achieved, the tender is not considered on price and preference points. Up to 100 minus W1 tender evaluation points will be awarded to tenderers who complete the preference schedule and who are found to be eligible for the preferences claimed. Preference points will be allocated as follows: Failure on the part of a bidder to fill in and/or to sign this form and submit a B-BBEE Verification Certificate from a Verification Agency accredited by the South African Accreditation System (SANAS) or a Registered Auditor approved by the Independent Regulatory Board of Auditors (IRBA), an affidavit in the case of Qualifying Small Enterprises and an Emerging Micro Enterprises or an Auditor/Accounting Officer as contemplated in the Close Corporation Act (CCA) together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed. ACSA reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by ACSA.

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4.3 Definitions 4.3.1 “All Applicable Taxes” includes value-added tax, pay as you earn, income tax,

unemployment insurance fund contributions and skills development levies; 4.3.2 “B-BBEE” means broad-based black economic empowerment as defined in section

1 of the Broad -Based Black Economic Empowerment Act; 4.3.3 “B-BBEE status level of contributor” means the B-BBEE status received by a

measured entity based on its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

4.3.4 “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);

4.3.5 “Comparative Price” means the price after the factors of a non-firm price and all unconditional discounts that can be utilized have been taken into consideration;

4.3.6 “Consortium or Joint Venture” means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract;

4.3.7 “EME” means any enterprise with an annual total revenue of R5 million or less in terms of the B-BBEE Codes of Good Practice of 2007 and an entity with a turnover of less than R 10 million in terms of the amended B-BBEE Codes;

4.3.8 “Firm Price” means the price that is only subject to adjustments in accordance with the actual increase or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other duty, levy or tax, which, in terms of the law or regulation, is binding on the contractor and demonstrably has an influence on the price of any supplies, or the rendering costs of any service, for the execution of the contract;

4.3.9 “Functionality” means the measurement according to predetermined norms, as set out in the bid documents, of a service or commodity that is designed to be practical and useful, working or operating, taking into account, among other factors, the quality, reliability, viability and durability of a service and the technical capacity and ability of a bidder;

4.3.10 “Non-Firm Prices” means all prices other than “firm” prices; 4.3.11 “Person” includes a juristic person; 4.3.12 “Rand Value” means the total estimated value of a contract in South African currency,

calculated at the time of bid invitations, and includes all applicable taxes and excise duties;

4.3.13 “Total Revenue” bears the same meaning assigned to this expression in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act and promulgated in the Government Gazette on 9 February 2007;

4.3.14 “Trust” means the arrangement through which the property of one person is made over or bequeathed to a trustee to administer such property for the benefit of another person; and

4.3.15 “Trustee” means any person, including the founder of a trust, to whom property is bequeathed in order for such property to be administered for the benefit of another person.

4.4 Adjudication Using A Point System 4.4.1 The bidder obtaining the highest number of total points will be awarded the contract,

unless objective criteria exist justifying an award to another bidder or ACSA exercises one or more of its disclaimers.

4.4.2 Preference points will be calculated after prices have been brought to a comparative basis taking into account all factors of non-firm prices and all unconditional discounts

4.4.3 Points scored will be rounded off to the nearest 2 decimal places. 4.5 Award of Business where Bidders have Scored Equal Points Overall

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4.5.1 In the event that two or more bids have scored equal total points, the successful bid

will be the one scoring the highest number of preference points for B-BBEE. 4.5.2 However, when functionality is part of the evaluation process and two or more bids

have scored equal points including equal preference points for B-BBEE, the successful bid will be the one scoring the highest score for functionality.

4.5.3 Should two or more bids be equal in all respects, the award will be decided by the drawing of lots.

4.6 Points Awarded for Price 4.6.1 The 80/20 Preference Point Systems A maximum of 80 points is allocated for price on the following basis: 80/20

min

min180

P

PPtPs

Where, Ps = Points scored for comparative price of bid under consideration Pt = Comparative price of bid under consideration Pmin = Comparative price of lowest acceptable bid 4.7 Points Awarded for B-BBEE Status Level of Contribution 4.7.1 In terms of Regulation 5 (2) and 6 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below: B-BBEE Status Level of

Contributor

Number of Points

(80/20 system)

1 20

2 18

3 14

4 12

5 8

6 6

7 4

8 2

Non-compliant contributor 0

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F.3.11.3.3 The Functionality criteria is as follows: The criteria for functionality will be evaluated as follows:

i. The tenderer will be marked out of a total of 100 points. ii. Only tenderers scoring 70 points (and more) out of 100 points for functionality

evaluation will be considered for further evaluation (as stipulated in F3.11.3). iii. Bidders must meet the minimum requirement per each item line of the functional

evaluation criteria. iv. Tenderers are to submit tender documentation for the Construction of a 650 kW

PV Solar plant at East London Airport tender (this tender) AND the 3-year maintenance of a 650 kW PV Solar plant at East London Airport tender. A minimum of 70 points are required for each of the two tenders’ functionality criteria.

v. A combined functionality score will be calculated from the construction and maintenance criteria as shown.

Round 2 - Functional Min MAX

Round 2A – Construction Functional 70 100

1 THE BIDDER EXPERIENCE IN SOLAR PROJECTS

Proof that Bidder has successfully supplied, constructed and

commissioned ground mounted, non-distributed photovoltaic

plant (Maximum 3 references of projects done the last 10 years,

that are valid Client references on a client letterhead, dated

2018, w ith valid contact details) 7

Above 650kWp 10

500kWp up to and including 650kWp 7

250 - 499kWp 5

Below 250kWp or none submitted 0

Proof that Bidder has successfully designed, installed and

commissioned a minimum four(4) medium voltage (6.6 – 33kV)

electrical reticulation system (Bidder to provide references of

projects done the last 10 years, that are valid Client references

on a client letterhead, dated 2018, w ith valid contact details )

7

5 or more medium voltage (6.6 – 33kV) electrical reticulation

systems 10

4 medium voltage (6.6 – 33kV) electrical reticulation systems 7

2 – 3 medium voltage (6.6 – 33kV) electrical reticulation systems 5

1 or zero medium voltage (6.6 – 33kV) electrical reticulation system 0

2 KEY PERSONNEL EXPERIENCE

Design Engineer

Proof that Design Engineer has successfully designed a

minimum of 500kWp non-distributed ground mounted

photovoltaic plant (Maximum 3 references of projects done the

last 10 years, that are valid Client references on a client

letterhead, dated 2018, w ith valid contact details).

3,5

Designed a Solar Photovoltaic Plant of size greater than 650kWp,

non-distributed, ground mounted Solar Photovoltaic Plant 5

Designed a Solar Photovoltaic Plant of size 500kWp - 649kWp, non-

distributed, ground mounted Solar Photovoltaic Plant 3,5

Designed a Solar Photovoltaic Plant of size 250kWp - 499kWp non-


Page 14 of 61

Designed a Solar PV Plant of size less than 250kWp or not ground mounted or distributed generation plant OR none submitted

0

Site Agent

Proof that Site Agent has successfully managed a minimum of 500kWp non-distributed ground mounted photovoltaic plant (Maximum 3

references of projects done the last 10 years, that are valid

Client references on a client letterhead, dated 2018, w ith valid

contact details).

3,5

Managed a Solar Photovoltaic Plant of size greater than 650kWp,

non-distributed, ground mounted Solar Photovoltaic Plant 5

Managed a Solar Photovoltaic Plant of size 500kWp - 649kWp, non-


Managed a 250kWp - 499kWp non-distributed, ground mounted, non-

distributed Solar Photovoltaic Plant 2,5

Managed a solar plant size smaller than 250kWp or distributed or

non-ground mounted, Solar Photovoltaic Plant OR none submitted 0

Project Manager

Proof that Project Manager has successfully project managed a project of minimum total value of R15million (excluding VAT). (Maximum 3

references of projects done the last 10 years, that are valid

Client references on a client letterhead, dated 2018, w ith valid

contact details).

3,5

Project Managed a Project of value exceeding R25million (all

excluding VAT) 5

Project Managed a Project of value above R15million up to and

including R25million (all excluding VAT) 3,5

Project Managed a Project of value R10 - 15million (Excluding VAT) 2,5

Project Managed a Project of value less than R10million (Excluding

VAT) or none submitted 0

2 KEY PERSONNEL QUALIFICATION

Design Engineer

Proof that Design Engineer has minimum required qualification 3,5

PrEng (Electrical Engineering) 5

PrTech (Electrical Engineering) 3,5

ECSA registration below PrTech or in another Engineering field 2,5

None of the above submitted 0

Project Manager

Proof that Project Manager has minimum required qualification 3,5

NQF Level 6 (Project management) or above 5

NQF Level 5 (Project management) 3,5

Other qualifications below NQF Level 5 or in another field of work 2,5


Site Agent

Proof that Site Agent has minimum required qualification 3,5

Greater than NDip (Electrical) 5

NDip (Electrical) 3,5

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Other qualifications below NDip or in another field of work 2,5


3 PROJECT PLAN

Submit a project plan on a Gantt Chart indicating timeline, deliverables, dependencies

10,5

Project completion in less than 05 months 15

Project completion in 05 -07 months 10,5

Project completion in more than 07 months 7,5

No plan attached or incomplete plan as requested 0

4 APPROACH PAPER

Submit a Method Statement for the Mounting and Stringing of Solar PV Panels in a ground mounted non-distributed installation that demonstrates: Quality Management, Inventory Control, Handling of Equipment, Environmental Consideration, Safety Precautions, with respect to relevant Electrical legislation:

10,5

• Full Method Statement (including Mounting Structure (1), Mounting PV Panel

(1), PV Panel Stringing (1) in a ground mounted (1) and non-distributed Solar PV installation (1))

5

• Quality management included in Method Statement (submitted and complete

1point; acceptable (which includes correctness and relevance to the project) 1point)

2

• Inventory control included in Method Statement (submitted and complete 1point; acceptable (which includes correctness and relevance to the project)

1point) 2

• Handling of equipment included in Method Statement (submitted and

complete 1point; acceptable (which includes correctness and relevance to the

project) 1point) 2

• Environmental consideration included in Method Statement (submitted and

complete 1point; acceptable (which includes correctness and relevance to the

project) 1point) 2

• Safety precautions in respect of relevant electrical legislation included in

Method Statement (submitted and complete 1point; acceptable (which includes

correctness and relevance to the project) 1point)

2

5 Evaluation of Solar PV proposed product

Solar Cell Efficiency (according to National Renewable Energy Laboratories (NREL), 2015) - Thin Film Technology excluded 14

Solar Cell Efficiency >25% 20 20.3% <Solar Cell Efficiency < 25% 14

Solar Cell Efficiency <20.3% or no information submitted 0

Total Scores (Round 2A) 70

Weighted MIN/MAX 35 50

Total Score (Weighted – Round 2A) 35

Min MAX

Round 2B – Maintenance Functional 70 100

1 Bidder years of experience in asset maintenance work experience on medium voltage reticulation

and equipment

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Proof that Bidders has successfully maintained medium voltage

reticulation and equipment. (Bidder to provide references of projects done the last 10 years, that are valid Client references on a client

letterhead, dated 2018, with valid contact details) 21

4 or more references 30

3 references 21

1 to 2 references 15

No references or no relevant experience 0

2 KEY PERSONNEL EXPERIENCE

Site Agent

Proof that maintenance Site Agent has successfully

commissioned/maintaine LV and MV ( 400V - 33kV) reticulation( supply

line and substations) (Maximum 3 references of projects done the last 10

years, that are valid Client references on a client letterhead, dated 2018, with valid contact details).

7

Commissioned/maintained LV and MV ( 0V - 33kV) reticulation(

supply line and substations) for a period of more than 5 years 10


supply line and substations) for a period of more than 3 years, up to

5 years.

7


supply line and substations) for a period 0 to 3 years 5

No experience submitted/ revelant/ valid experience 0

Maintenance contract manager

Proof that the maintenance contract manager has successfully contract managed the maintenance of a ground mounted, non-distributed solar

PV plant at least 750kWp (Bidder to provide references of projects done

the last 10 years, that are valid Client references on a client letterhead,

dated 2018, with valid contact details)

7

Three or more successful, qualif iable references 10

Tw o successful, qualif iable references 7

One successful, qualif iable reference 5

Unsuccessful or non-qualifying or no reference 0

3 KEY PERSONNEL QUALIFICATION

Maintenance contracts Manager

Proof that Project Manager has minimum required qualification 7

NQF Level 6 (Project management or engineering qualification) above 10

NQF Level 5 (Project management) 7

Other qualifications below NQF Level 5 or in another field of work 5


Site Agent

Proof that Site Agent has minimum required qualification 7

Page 17 of 61

Greater than NDip (Electrical) 10

NDip (Electrical) 7

Other qualifications below NDip or in another field of work 5


4 APPROACH PAPER

Submit an Approach Paper detailing a typical preventative maintenance schedule

that will maintain the performance ratio and an approach to maintain the

performance ratio in mean time to repair in the case of breakdowns/failures. 21

Cleaning Frequency Approach (5- submission of approach; 10- approach

demonstrates preserving the performance ratio) 10

Inspection Approach (5- submission of an approach; 10- approach demonstrates

preserving the perfomance ratio) 10

Approach to maintain the performance Ratio meantime between failures (5 -

submission of an approach; 10- approach demonstrates preserving the

performance ratio)

10

Total Score (Round 2B) 70

Weighted MIN/MAX 35 50

Total Score (Weighted – Round 2B) 35

Total Scores (Round 2A + Round 2B) 70

F.3.13 Tender offer will only be accepted if: a) the tenderer submits a valid Tax Clearance Certificate or an explanation/ proof of

application of same issued by the South African Revenue Services or has made arrangements to meet outstanding tax obligations;

b) the tenderer submits a letter of intent from an approved insurer undertaking to provide the Performance Bond to the format included in Part T2.2 of this procurement document

c) the tenderer is registered with the Construction Industry Development Board in an appropriate contractor grading designation;

d) the tenderer or any of its directors/shareholders is not listed on the Register of Tender Defaulters in terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with the public sector;

e) the tenderer has not: I) abused the Employer’s Supply Chain Management System; or ii) failed to perform on any previous contract and has been given a written notice to this

effect; f) the tenderer has completed the Compulsory Enterprise Questionnaire and there are no

conflicts of interest which may impact on the tenderer’s ability to perform the contract in the best interests of the employer or potentially compromise the tender process and persons in the employ of the state are permitted to submit tenders or participate in the contract;

g) the tenderer is registered and in good standing with the compensation fund or with a licensed compensation insurer;

h) the employer is reasonably satisfied that the tenderer has in terms of the Construction Regulations,

2015, issued in terms of the Occupational Health and Safety Act, 1993, the necessary competencies and resources to carry out the work safely.

F.3.17 The number of paper copies of the signed contract to be provided by the employer is one (1).

Page 18 of 61

Part T2: Returnable Documents

Pages

T2.1 List of Returnable Documents 18 – 20

T2.2 Returnable Schedules 21 – 58

Page 19 of 61



T2.1 List of Returnable Documents The tenderer must complete the following Returnable Documents in black ink:

1. Returnable Schedules required for tender evaluation purposes

Pages

1: SCHEDULE 1: COMPULSORY ENTERPRISE QUESTIONNAIRE................................. 22

2: SCHEDULE 2: SITE VISIT/CLARIFICATION MEETING CERTIFICATE ......................... .25

3: SCHEDULE 3: CERTIFICATE OF AUTHORITY FOR JOINT VENTURES....................... 26

4: SCHEDULE 4: SCHEDULE OF BIDDER EXPERIENCE............................................... 27

5: SCHEDULE 5: SCHEDULE OF CONSTRUCTION EQUIPMENT .................................. 29

6: SCHEDULE 6: METHOD STATEMENT AND PREL. CONSTRUCTION PROGRAMME…..30

7: SCHEDULE 7: SCHEDULE OF ESTIMATED MONTHLY EXPENDITURE…………………..31

8: SCHEDULE 8: TAX CLEARANCE CERTIFICATE ....................................................... 32

9: SCHEDULE 9: SCHEDULE OF SUBCONTRACTORS ................................................. 33

10:SCHEDULE 10: DETAILS OF DESIGN ENGINEER, SITE AGENT’S & PROJECT

MANAGER EXPERIENCE ................................................................. 34

11:SCHEDULE 11: HEALTH AND SAFETY PLAN .......................................................... .36

12:SCHEDULE 12: PROPOSED AMENDMENTS AND QUALIFICATIONS BY TENDERER . .37

13:SCHEDULE 13: RECORD OF ADDENDA TO TENDER DOCUMENTS .......................... 38

14:SCHEDULE 14: DAYWORKS SCHEDULE................................................................ .39

15: SCHEDULE 15: TARGET PROCUREMENT: MBD4……………………..…………..……….. 40

16: SCHEDULE 16: TARGET PROCUREMENT: MBD6.1…………………..…..…..….............. 43

17: SCHEDULE 17: CONTRACT PARTICIPATION GOALS………………..………..….............. 50

18: SCHEDULE 18: DECLARATION OF BIDDER’S: MBD8………….…………...…….……… 51

19.SCHEDULE 19: TARGET PROCUREMENT: MBD9……………………..…..…….....…...… 53

20: SCHEDULE 20: CONTRACTOR’S CERTIFICATE OF REGISTRATION WITH CIDB…..…. 56

21: SCHEDULE 21: FORM OF INTENT TO PROVIDE A PERFORMANCE GUARANTEE.... 57

22: SCHEDULE 22: LOCAL CONTENT OF EQUIPMENT .......................................... …...58

23: SCHEDULE 23: TECHNICAL DETAILS AND DATASHEETS ...................................... 59

24: SCHEDULE 24: CLAIMED ENERGY OF SYSTEM .................................................... 60

25: SCHEDULE 25: CONTRACTOR” S STANDARD SERVICE LEVEL AGREEMENT ......... 61

Page 20 of 61

2. Other documents required for tender evaluation purposes

• Joint Venture Agreement (if applicable) - append to Schedule 3.

• An original valid Tax Clearance Certificate issued by the South African

Revenue Services, including tax clearance pin, -append to Schedule 8.

• All addenda released by the Engineer - append to Schedule 13

• An original valid B-BEE status level verification certificate or certified copy

thereof -append to Schedule 16. All sub –contractors to have a BBBEE

certificate attached.

• CIDB Certificate - append to Schedule 19

• Letter from Financial Institution or Bank - append to Schedule 20

• Company Registration documents and Company Profile

3. Returnable Schedules that will be incorporated into the Contract

• HEALTH AND SAFETY PLAN (Schedule 11) ……………………………36

• RECORD OF ADDENDA TO TENDER DOCUMENTS (Schedule 13) ……38

• DAYWORKS SCHEDULE (Schedule 14) ...…………………………………. 39

Page 21 of 61

T2.2 Returnable Schedules

Page 22 of 61


BID REF ELS20/2018 CONSTRUCTION AND MAINTENANCE OF A 650 KWP PV PLANT AT EAST LONDON AIRPORT

SCHEDULE 1 : COMPULSORY ENTERPRISE QUESTIONNAIRE

The following particulars must be furnished. In the case of a joint venture, separate enterprise questionnaires in respect of each partner must be completed and submitted.

Section 1: Name of enterprise: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . .

Address of enterprise: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section 2: VAT registration number, if any: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section 3: CIDB registration number, if any: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section 4: Particulars of sole proprietors and partners in partnerships

Name* Identity number* Personal income tax number*

* Complete only if sole proprietor or partnership and attach separate page if more than 3 partners

Section 5: Particulars of companies and close corporations

Company registration number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Close corporation number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Tax reference number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Page 23 of 61

Section 6: Record of service of the state

Indicate by marking the relevant boxes with a cross, if any sole proprietor, partner in a partnership or Director, principal shareholder or stakeholder in a company or close corporation is currently or has been within the last 12 months in the service of any of the following: a member of any municipal council a member of any provincial legislature a member of the National Assembly or the

National Council of Provinces a member of the board of Directors of any

municipal entity an official of any municipality or municipal

entity

an employee of any provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act 1 of 1999)

a member of an accounting authority of any national or provincial public entity

an employee of Parliament or a provincial legislature

If any of the above boxes are marked, disclose the following: Name of sole proprietor, partner, Director, manager, principal shareholder or stakeholder

Name of institution, public office, board or organ of state and position held

Status of service (tick appropriate column) current Within last

12 months

*insert separate page if necessary

Page 24 of 61

Section 7: Record of spouses, children and parents in the service of the state

Indicate by marking the relevant boxes with a cross, if any spouse, child or parent of a sole proprietor, partner in a partnership or Director, manager, principal shareholder or stakeholder in a company or close corporation is currently or has been within the last 12 months been in the service of any of the following: a member of any municipal council a member of any provincial

legislature a member of the National Assembly

or the National Council of Province a member of the board of Directors

of any municipal entity an official of any municipality or

municipal entity

an employee of any provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act 1 of 1999)

a member of an accounting authority of any national or provincial public entity

an employee of Parliament or a provincial legislature

Name of spouse, child or parent

Name of institution, public office, board or organ of state and position held

Status of service (tick appropriate column) current

Within last 12 months

*insert separate page if necessary The undersigned, who warrants that he/she is duly authorised to do so on behalf of the enterprise: i) authorizes the Employer to obtain a tax clearance certificate from the South African Revenue

Services that my/our tax matters are in order; ii) confirms that neither the name of the enterprise or the name of any partner, manager, Director or

other person, who wholly or partly exercises, or may exercise, control over the enterprise appears on the Register of Tender Defaulters established in terms of the Prevention and Combating of Corrupt Activities Act of 2004;

iii) confirms that no partner, member, Director or other person, who wholly or partly exercises, or may exercise, control over the enterprise appears, has within the last five years been convicted of fraud or corruption;

iv) confirms that I/we are not associated, linked or involved with any other tendering entities submitting tender offers and have no other relationship with any of the tenderers or those responsible for compiling the scope of work that could cause or be interpreted as a conflict of interest;

v) Confirms that the contents of this questionnaire are within my personal knowledge and are to the best of my belief both true and correct.

SIGNED ON BEHALF OF TENDERER: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Page 25 of 61


BID REF ELS20/2018 CONSTRUCTION AND MAINTENANCE OF A 650 KWP PV


SCHEDULE 2 : SITE VISIT/CLARIFICATION MEETING CERTIFICATE

This is to certify that I/we, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

of (tenderer) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

of (address) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

telephone number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .

fax number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . .

email address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

on (date) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

have examined the Site of the Works and its surroundings for which I/we am/are submitting this Tender and have, so far as is practicable, familiarized myself/ourselves with all the information, risks, contingencies and other circumstances which may influence or affect my/our Tender.

SIGNED ON BEHALF OF TENDERER: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

SIGNED ON BEHALF OF THE CLIENT: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

.

Page 26 of 61



SCHEDULE 3 : CERTIFICATE OF AUTHORITY FOR JOINT VENTURES This returnable schedule is to be completed by joint ventures.

We, the undersigned, are submitting this tender offer in joint venture and hereby authorize Mr/Ms

……………….………………………….., authorised signatory of the company, close corporation or

partnership ………………….………………………………………………………..., acting in the capacity

of lead partner, to sign all documents in connection with the tender offer and any contract resulting

from it on our behalf.

NAME OF FIRM ADDRESS DULY AUTHORISED SIGNATORY

Lead partner Signature………………….. Name……………………… Designation………………..

Signature………………….. Name……………………… Designation………………..



Note : A copy of the Joint Venture Agreement (Refer to F2.13.1 in Part T1.2) showing clearly the percentage contribution of each partner to the Joint Venture shall be appended to this schedule.

Page 27 of 61



SCHEDULE 4 : SCHEDULE OF WORK EXPERIENCE The tenderer shall insert in the spaces provided below a list of similar completed contracts awarded to him and those currently being undertaken. The tenderer may insert additional pages, of the same format, if required. Tenderers are also to attach completion certificates for each project.

COMPLETED CONTRACTS

EMPLOY ER

(NAME, TEL No.

AND FAX No.)

CONSULTING

ENGINEER (NAME, TEL No.

AND FAX No.)

NATURE OF WORK (FULL DESCRIPTION)

VALUE OF

WORK

R(m)

DATE COMPLETED

Page 28 of 61

CURRENT CONTRACTS

EMPLOY ER

(NAME, TEL No.

AND FAX No.)

CONSULTING

ENGINEER

(NAME, TEL No.

AND FAX No.)

NATURE OF WORK

VALUE

OF

WORK

R(m)

ANTICIPA TED

COMPLETION

DATE

Number of sheets, appended by the tenderer to this Schedule ....................... (If nil, enter NIL). SIGNED ON BEHALF OF TENDERER: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Page 29 of 61



SCHEDULE 5: SCHEDULE OF CONSTRUCTION EQUIPMENT

The tenderer shall state below what construction equipment will be available for this Contract. The tenderer shall differentiate, if applicable, between construction equipment immediately available and construction equipment which will become available by virtue of outstanding orders, and indicate what further construction equipment will be acquired or hired for the work should he be awarded the Contract. The equipment listed in this schedule will be monitored on a monthly basis. Only equipment listed in this schedule will be allowed on the Three Airport premises unless otherwise arranged with the Employer’s representative.

CONSTRUCTION EQUIPMENT IMMEDIATELY AVAILABLE

DESCRIPTION, SIZE, CAPACITY QUANTITY YEAR OF MANUFACTURE

Number of sheets, appended by the tenderer to this Schedule ....................... (If nil, enter NIL).

SIGNED ON BEHALF OF TENDERER: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Page 30 of 61



SCHEDULE 6: METHOD STATEMENT AND PRELIMINARY PROGRAMME The tenderer shall detail below or attach a preliminary programme (indicating critical path) and attach a method statement (corresponding to the programme), to this schedule. The Method statement should activity based method statement, indicating how cons truction work will not influence the daily operational activities at Airports. Please provide detailed method statement and a detailed programme for better understanding of the scope of works.

This programme shall be in the form of a bar chart (Gantt chart) or similar acceptable time/activity form reflecting the proposed sequence and tempo of the various activities and the quantities that will be carried out every week under each of the elements, comprising the work for this contract. The programme shall also indicate the point where the tenderer intends to commence work operations and the direction in which the work will proceed. The working hours shall be indicated.

The tenderer shall also take into account the additional requirements stated in the Project Specifications when drawing up the programme. Details of the preliminary programme shall be appended to this Schedule. Number of sheets, appended by the tenderer to this Schedule ....................... (If nil, enter NIL). PROGRAMME

ACTIVITY

WEEKS / MONTHS

[Note: The programme must be based on the completion time as specified in the Contract Data. No other completion time that may be indicated on this programme will be regarded as an alternative offer, unless it is listed in Table (b) of Form H hereafter and supported by a detailed statement to that effect, all as specified in the Tender Data].


Page 31 of 61



SCHEDULE 7 : SCHEDULE OF ESTIMATED MONTHLY EXPENDITURE The tenderer shall state his estimated expenditure indicating the values of each monthly claim in terms of Clause 49 of the General Conditions of Contract, which he estimates will arise based on his preliminary programme and tendered rates, in the table below. The total of the monthly amounts shall be equal to the tender sum. MONTH VALUE

1. 2. 3. 4. 5. 6. 7. 8. 9.

R R R R R R R R R

SUBTOTAL

R

CONTINGENCIES (10%) R

SUBTOTAL

R

VAT (14%)

R

TOTAL

R (INCL. VAT @ 14%)


Page 32 of 61



SCHEDULE 8: TAX CLEARANCE CERTIFICATE A. TAX CLEARANCE CERTIFICATE An original valid Tax Clearance Certificate from the South African Revenue Service (SARS) shall be attached to this Schedule or proof that the tenderer has made arrangements with SARS to meet his or her outstanding tax obligations. Each party to a Consortium/Joint Venture shall submit a separate Tax Clearance Certificate, or proof that he or she has made the necessary arrangements with SARS.


Page 33 of 61



SCHEDULE 9: SCHEDULE OF SUBCONTRACTORS We notify you that it is our intention to employ the following Subcontractors for work in this contract. Acceptance of this tender shall not be construed as approval of all or any of the listed subcontractors. Should any of the subcontractors not be approved subsequent to acceptance of the tender, this shall in no way invalidate this tender, and the tendered unit rates for the various items of work shall remain final and binding, even in the event of a subcontractor not listed below being approved by the Engineer.

SUBCONTRACTORS

Category/type Subcontractor Name/Address/Contact Person/Phone/Fax/Details Of Organisation/Firm Experience

Items of work (pay items) to be undertaken by the Subcontractor

Estimated Cost of Work (Rand)

TOTAL (Excluding VAT)

Number of sheets, appended by the tenderer to this Schedule ....................... (If nil, enter NIL). SIGNED ON BEHALF OF TENDERER: . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Page 34 of 61



SCHEDULE 10: DETAILS OF DESIGN ENGINEER, SITE AGENT’S & PROJECT MANAGER’S EXPERIENCE Tenderers shall set out in the Schedule hereunder details of the Site Agent and General Foreman’s experience in work of a similar nature to that for which their Tender is submitted. Failure to complete this Schedule may result in the Tender not being considered. Contract Manager to have a registration at the professional entity for construction management, please attached certified copy of proof of registration.

DESIGN ENGINEER

NAME:………………………………………………………

CONTRACT & CLIENT

NATURE OF WORK

POSITION

HELD

VALUE OF

WORK

YEAR

COMPLETED

SITE AGENT

NAME:………………………………………………………

CONTRACT & CLIENT

NATURE OF WORK

POSITION

HELD

VALUE OF

WORK

YEAR

COMPLETED

Page 35 of 61

PROJECT MANAGER NAME:………………………………………………………

CONTRACT & CLIENT

NATURE OF WORK

POSITION HELD

VALUE OF WORK

YEAR COMPLETED

Number of sheets, appended by the tenderer to this Schedule ....................... (If nil, enter NIL). SIGNED ON BEHALF OF THE TENDERER: …………………………………….

Page 36 of 61



SCHEDULE 11: HEALTH AND SAFETY PLAN Tenderers are to note the requirements of the Occupational Health and Safety Act No. 85 of 1993 and the Construction Regulations 2014 issued in terms of Section 43 of the Act. The tenderer shall be deemed to have read and fully understood the requirements of the above Act and Regulations and to have allowed for all costs in compliance therewith. A Health and Safety Plan template is supplied in Section G of particular Specifications for the Contractors’ use. Electronic copies are available from [email protected]. In this regard the tenderer shall prepare and attach a Health and Safety Plan in respect of the Works in order to demonstrate the necessary competencies and resources to perform the construction work all in accordance with the Act and Regulations. Such Health and Safety Plan shall cover inter-alia the following details: (1) Management Structure, Site Supervision and Responsible Persons including a succession plan. (2) Contractor’s induction training programme for employees, sub-contractors and visitors to the Site. (3) Health and safety precautions and procedures to be adhered to in order to ensure compliance

with the Act, Regulations and Safety Specifications. (4) Regular monitoring procedures to be performed. (5) Regular liaison, consultation and review meetings with all parties. (6) Site security, welfare facilities and first aid. (7) Site rules and fire and emergency procedures. Tenderers are to note that the Contractor is required to ensure that all sub-contractors or others engaged in the performance of the contract also comply with the above requirements. The tenderer shall also take into account the additional requirements stated in the Scope of Work when drawing up the Health and Safety Plan for the contract. Details of the Health and Safety Plan shall be appended to this Schedule. Number of sheets, appended by the tenderer to this Schedule ....................... (If nil, enter NIL).



Page 37 of 61



SCHEDULE 12: PROPOSED AMENDMENTS AND QUALIFICATIONS BY TENDERER The Tenderer should record any proposed deviations or qualifications he may wish to make to the tender documents in this Returnable Schedule. Alternatively, a tenderer may state such proposed deviations and qualifications in a covering letter attached to his tender and reference such letter in this schedule. The Tenderer’s attention is drawn to clause F.3.8 of the Standard Conditions of Tender referenced in the Tender Data regarding the Employer’s handling of material deviations and qualifications. If no deviations or modifications are desired, the schedule hereunder is to be marked NIL and signed by the Tenderer.

PAGE CLAUSE OR

ITEM PROPOSAL


Page 38 of 61



SCHEDULE 13: RECORD OF ADDENDA TO TENDER DOCUMENTS

We confirm that the following communications received from the Employer before the submission of this tender offer, amending the tender documents, have been taken into account in this tender offer:

Date Title or Details

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Attach additional pages if more space is required.

Signed

Date

Name

Position

Tenderer

Page 39 of 61




SCHEDULE 14: DAYWORKS SCHEDULE This day work statement shall be used according to the opinion of the Engineer for the assessment of value of additional work which cannot be assessed easily according to the rates in the Bill of Quantities. The rates for labour and material should not include overhead costs and profit, Site Supervision of personnel, insurance, paid vacation, the use and maintenance of small hand equipment and non-mechanical equipment, travel allowance, other payments and allowance. Provision is being made for this by including the percentages covering all this items with the item “Up costs”. The rate which should be used for the assessment of value of additional work is the basic rate plus the percentage “Up costs”. The item “Up Cost” is left out in the case of equipment. The rate then has to include all of the above “Up Costs” mentioned as well as operator’s costs, user’s goods, maintenance, etc. The Tender has to fill in all of the items listed underneath otherwise his Tender can be considered as incomplete. A. LABOUR

1. Workers . ................................ per hour plus .............. % "Up-Cost"

2. Supervisors ................................ per hour plus .............. % "Up-Cost "

3. Artisan. ................................ per hour plus .............. % " Up-Cost "

B. EQUIPMENT

DESCRIPTION RATE PER HOUR

In Work Standing

Excavator .............................. ..................................... .....................................

Front End-Loader.................. . ..................................... .....................................

Tipper Truck ..... cubic meters ..................................... .....................................

Compressor.............(capacity) ..................................... .....................................

.................................(Specify) ..................................... ....................................

NOTE: The rate for an air pressure machine has to include rubber pipes and pneumatic equipment.

C. MATERIAL

Here, The Tenderer has to provide the Up Cost w hich ought to be added to the basic price: ...................%

NOTE: Please complete the entire section A, B and C.

SIGNED ON BEHALF OF TENDERER: . . . . . . . . . . . . . . . . . . . . . .

Page 40 of 61



SCHEDULE 15: SBD 4 DECLARATION OF INTEREST 1. No bid will be accepted from persons in the service of the ACSA. 2. Any person, having a kinship with persons in the service of the ACSA, including a blood

relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority.

3 In order to give effect to the above, the following questionnaire must be completed and

submitted with the bid.

3.1 Full Name of bidder or his or her representative:………………………………………..

3.2 Identity Number: …………………………………………………………………………….

3.3 Position occupied in the Company (director, trustee, hareholder²):…………………….

3.4 Company Registration Number: ………………………………………………………….

3.5 Tax Reference Number:……………………………………………………………………

3.6 VAT Registration Number: …………………………………………………………………

3.7 The names of all directors / trustees / shareholders members, their individual identity numbers and state employee numbers must be indicated in paragraph 4 below.

3.8 Are you presently in the service of the state? YES / NO

3.8.1Ifyes, furnish particulars.….…………………………………………………………

……………………………………………………………………………………….. ¹MSCM Regulations: “in the service of the state” means to be –

(a) a member of the board of directors of any ACSA entity; (b) an official of any ACSA entity; (c) an employee of any national or provincial department, national or provincial public entity or

constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999);

(d) a member of the accounting authority of any national or provincial public entity; or (e) an employee of Parliament or a provincial legislature. ² Shareholder” means a person who owns shares in the company and is actively involved in the management of the company or business and exercises control over the company.

Page 41 of 61

3.9 Have you been in the service of the ACSA for the past twelve months? YES / NO 3.9.1 If yes, furnish particulars.………………...…………………………………….. ……………………………………………………………………………………….

3.10 Do you have any relationship (family, friend, other) with persons in the service of ACSA and who may be involved with the evaluation and or adjudication of this bid?

YES / NO

3.10.1 If yes, furnish particulars.

……………………………………………………………………………… ………………………………………………………………………………

3.11 Are you, aware of any relationship (family, friend, other) between any other bidder and

any persons in the service of ACSA who may be involved with the evaluation and or adjudication of this bid?

YES / NO

3.11.1If yes, furnish particulars ………………………………………………………………………………… ……………………………….……............................................................

3.12 Are any of the company’s directors, trustees, managers, Principle shareholders or stakeholders in service of ACSA? YES / NO

3.12.1. If yes, furnish particulars. ………………………………………………………………………………. ……………………………………………………………………………….

3.13 Are any spouse, child or parent of the company’s directors trustees, managers, principle shareholders or stakeholders in service of ACSA? YES / NO

3.13.1If yes, furnish particulars.

………………………………………………………………………………. ……………………………………………………………………………….

3.14 Do you or any of the directors, trustees, managers, principle shareholders, or

stakeholders of this company have any interest in any other related companies or business whether or not they are bidding for this contract.

YES / NO

3.14.1 If yes, furnish particulars: …………………………………………………………………………….. ……………………………………………………………………………..

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4. Full details of directors / trustees / members / shareholders.

Full Name Identity Number ACSA Employee

Number

………………………………….. ……………………………………..

Signature Date

…………………………………. ……………………………………… Capacity Name of Bidder

Page 43 of 61



SCHEDULE 16: SBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2001 PURCHASES This Preference Form must form part of all bids invited. It contains general information and serves as a claim Form for Historically Disadvantaged Individual (HDI) preference points as well as a summary for preference points claimed for attainment of other specified goals stipulate that preference points for equity ownership must be included in all bids. NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF EQUITY OWNERSHIP BY HISTORICALLY DISADVANTAGED INDIVIDUALS (HDIs), AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2001. 1. GENERAL CONDITIONS 1.1 The following preference point systems are applicable to all bids:

- the 80/20 system for requirements with a Rand value of R30 0000 up to R50 000 000 and

1.2 The value of this bid is estimated to exceed/not exceed R50 000 000 and therefore the 80/20

system shall be applicable. 1.3 Preference points for this bid shall be awarded for:

(a) Price; and (b) Preference points as stipulated in the Supply Chain Management Policy of ACSA

1.3.1 The points for this bid are allocated as follows: POINTS 1.3.1.1 PRICE 80 1.3.1.2 PREFERENCE POINTS 20 Total points for Price and B-BBEE must not exceed 100 1.4 Failure on the part of a bidder to fill in and/or to sign this form and submit a B-BBEE Verification

Certificate from a Verification Agency accredited by the South African Accreditation System (SANAS) or a Registered Auditor approved by the Independent Regulatory Board of Auditors (IRBA) or an Accounting Officer as contemplated in the Close Corporation Act (CCA) together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.

Page 44 of 61

1.5. The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at

any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

2. DEFINITIONS 2.1 “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies;

2.2 “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad -Based Black Economic Empowerment Act;

2.3 “B-BBEE status level of contributor” means the B-BBEE status received by a measured

entity based on its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

2.4 “bid” means a written offer in a prescribed or stipulated form in response to an invitation by

an organ of state for the provision of services, works or goods, through price quotations, advertised competitive bidding processes or proposals;

2.5 “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black

Economic Empowerment Act, 2003 (Act No. 53 of 2003); 2.6 “comparative price” means the price after the factors of a non-firm price and all

unconditional discounts that can be utilized have been taken into consideration; 2.7 “consortium or joint venture” means an association of persons for the purpose of

combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract;

2.8 “contract” means the agreement that results from the acceptance of a bid by an organ of state; 2.9 “EME” means any enterprise with an annual total revenue of R5 million or less. 2.10 “Firm price” means the price that is only subject to adjustments in accordance with the actual

increase or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other duty, levy, or tax, which, in terms of the law or regulation, is binding on the contractor and demonstrably has an influence on the price of any supplies, or the rendering costs of any service, for the execution of the contract;

2.11 “functionality” means the measurement according to predetermined norms, as set out in the

bid documents, of a service or commodity that is designed to be practical and useful, working or operating, taking into account, among other factors, the quality, reliability, viability and durability of a service and the technical capacity and ability of a bidder;

2.12 “non-firm prices” means all prices other than “firm” prices; 2.13 “person” includes a juristic person;

2.14 “rand value” means the total estimated value of a contract in South African currency,

calculated at the time of bid invitations, and includes all applicable taxes and excise duties;

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2.15 “sub-contract” means the primary contractor’s assigning, leasing, making out work to, or employing, another person to support such primary contractor in the execution of part of a project in terms of the contract;

2.16 “total revenue” bears the same meaning assigned to this expression in the Codes of Good

Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act and promulgated in the Government Gazette on 9 February 2007;

2.17 “trust” means the arrangement through which the property of one person is made over or

bequeathed to a trustee to administer such property for the benefit of another person; and 2.18 “trustee” means any person, including the founder of a trust, to whom property is bequeathed

in order for such property to be administered for the benefit of another person. 3. ADJUDICATION USING A POINT SYSTEM

3.1 The bidder obtaining the highest number of total points will be awarded the contract. 3.2 Preference points shall be calculated after prices have been brought to a comparative basis

taking into account all factors of non-firm prices and all unconditional discounts. 3.3 Points scored must be rounded off to the nearest 2 decimal places. 3.4 In the event that two or more bids have scored equal total points, the successful bid must be

the one scoring the highest number of preference points for B-BBEE. 3.5 However, when functionality is part of the evaluation process and two or more bids have

scored equal points including equal preference points for B-BBEE, the successful bid must be the one scoring the highest score for functionality.

3.6 Should two or more bids be equal in all respects; the award shall be decided by the drawing

of lots. 4. POINTS AWARDED FOR PRICE 4.1 THE 80/20 PREFERENCE POINT SYSTEMS A maximum of 80 points is allocated for price on the following basis: 80/20

min

min180

P

PPtPs

Where, Ps = Points scored for comparative price of bid under consideration Pt = Comparative price of bid under consideration Pmin = Comparative price of lowest acceptable bid 5. Points awarded for B-BBEE Status Level of Contribution

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5.1 In terms of Regulation 5 (2) and 6 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

Preference point system [(for acquisition of services, works or goods with a Rand value above R30 000 but exceeding R50 000 000) (all applicable taxes included)]

min

min180

P

PPtPs

Where Ps = Points scored for comparative price of bid or offer under consideration

Pt = Comparative price of bid or offer under consideration

Pmin = Comparative price of lowest acceptable bid or offer.

Bidders who qualify as EMEs in terms of the B-BBEE Act must submit a certificate issued by

an Accounting Officer as contemplated in the CCA or a Verification Agency accredited by SANAS or a Registered Auditor. Registered auditors do not need to meet the prerequisite for IRBA’s approval for the purpose of conducting verification and issuing EMEs with B -BBEE Status Level Certificates.

5.3 Bidders other than EMEs must submit their original and valid B-BBEE status level verification

certificate or a certified copy thereof, substantiating their B-BBEE rating issued by a Registered Auditor approved by IRBA or a Verification Agency accredited by SANAS.

5.4 A trust, consortium or joint venture, will qualify for points for their B-BBEE status level as a

legal entity, provided that the entity submits their B-BBEE status level certificate.

5.5 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as an unincorporated entity, provided that the entity submits their consolidated B-BBEE scorecard as if they were a group structure and that such a consolidated B-BBEE scorecard is prepared for every separate bid.

5.6 Tertiary institutions and public entities will be required to submit their B-BBEE status level certificates in terms of the specialized scorecard contained in the B-BBEE Codes of Good Practice.

B-BBEE Status Level of

Contributor

Number of Points

(80/20 system)

1 20

2 18

3 14

4 12

5 8

6 6

7 4

8 2

Non-compliant contributor 0

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5.7 A person will not be awarded points for B-BBEE status level if it is indicated in the bid documents that such a bidder intends sub-contracting more than 25% of the value of the contract to any other enterprise that does not qualify for at least the points that such a bidder qualifies for, unless the intended sub-contractor is an EME that has the capability and ability to execute the sub-contract.

5.8 A person awarded a contract may not sub-contract more than 25% of the value of the contract to any other enterprise that does not have an equal or higher B-BBEE status level than the person concerned, unless the contract is sub-contracted to an EME that has the capability and ability to execute the sub-contract.

6. BID DECLARATION 6.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete

the following: 7. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS

1.3.1.2 AND 5.1 7.1 B-BBEE Status Level of Contribution: …………. = ……………(maximum of 20

points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency accredited by SANAS or a Registered Auditor approved by IRBA or an Accounting Officer as contemplated in the CCA). Please note: individual sub-contractors can no exceed 30% of the total Contract Value.

8 SUB-CONTRACTING 8.1 Will any portion of the contract be sub-contracted? YES / NO (delete which is not applicable) 8.1.1 If yes, indicate: (i) what percentage of the contract will be subcontracted? ............……………….…% (ii) the name of the sub-contractor? …………………………………………………….. (iii) the B-BBEE status level of the sub-contractor? …………….. (iv) whether the sub-contractor is an EME? YES / NO (delete which is not applicable)

9. DECLARATION WITH REGARD TO COMPANY/FIRM

9.1 Name of firm : ..............................................................................

9.2 VAT registration number : ..............................................................................

9.3 Company registration number :……………………………………………………………….

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9.4 TYPE OF COMPANY/ FIRM Partnership/Joint Venture / Consortium One person business/sole propriety Close corporation

Company (Pty) Limited [TICK APPLICABLE BOX] 9.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES ............................................................................................................................

............................................................................................................................

............................................................................................................................

9.6 COMPANY CLASSIFICATION Manufacturer

Supplier Professional service provider Other service providers, e.g. transporter, etc.

[TICK APPLICABLE BOX] 9.7 MUNICIPAL INFORMATION Municipality where business is situated ……………………………………………………………………………………………….. Registered Account Number ……………………………………………………………………………………………….. Stand Number ……………………………………………………………………………………………….. 9.8 TOTAL NUMBER OF YEARS THE COMPANY/FIRM HAS BEEN IN BUSINESS? ……………………… 9.9 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the B-BBE status level of contribution indicated in paragraph 7 of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we acknowledge that:

(i) The information furnished is true and correct; (ii) The preference points claimed are in accordance with the General

Conditions as indicated in paragraph 1 of this form. (iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraph 7, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct;

(iv) If the B-BBEE status level of contribution has been claimed or obtained on

a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have –

Page 49 of 61

(a) disqualify the person from the bidding process; (b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct; (c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due to such cancellation;

(d) restrict the bidder or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution

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…………………………………………………………

SIGNATURE (S) OF BIDDER (S)



SCHEDULE 17: Contract Participation Goals Bidder must complete and sign the Contract Participation goals returnable schedule. A minimum of 60% CPG must be obtained. Subcontractor must be at least 51% black owned QSE/EME must execute a minimum of 30% of contract value Targeted JV partners must be at least 51% black owned QSE/EME and must execute a minimum of % work of contract value TRANSFORMATION SCORE SHEET

WITNESSES: 1. ……………………………………… 2. ……………………………………

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SCHEDULE 18: SBD 8 DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES

1 This ACSA Bidding Document must form part of all bids invited. 2 It serves as a declaration to be used by ACSA in ensuring that when goods and services

are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system.

3 The bid of any bidder may be rejected if that bidder, or any of its directors have:

a. abused the municipality’s / municipal entity’s supply chain management system or

committed any improper conduct in relation to such system; b. been convicted for fraud or corruption during the past five years; c. wilfully neglected, reneged on or failed to comply with any government, municipal or

other public sector contract during the past five years; or d. been listed in the Register for Tender Defaulters in terms of section 29 of the

Prevention and Combating of Corrupt Activities Act (No 12 of 2004).

4 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

Item Question Yes No 4.1 Is the bidder or any of its directors listed on the National Treasury’s

Database of Restricted Suppliers as companies or persons prohibited from doing business with the public sector? (Companies or persons who are listed on this Database were informed in writing of this restriction by the Accounting Officer/Authority of the institution that imposed the restriction after the audi alteram partem rule was applied). The Database of Restricted Suppliers now resides on the National Treasury’s website(www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home page.

Yes

No

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)? The Register for Tender Defaulters can be accessed on the National Treasury’s website (www.treasury.gov.za) by clicking on its link at the bottom of the home page.

Yes

No


Item Question Yes No

http://www.treasury.gov.za/

http://www.treasury.gov.za/

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4.3 Was the bidder or any of its directors convicted by a court of law (including a court of law outside the Republic of South Africa) for fraud or corruption during the past five years?

Yes

No


4.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal charges to the municipality / municipal entity, or to any other municipality / municipal entity, that is in arrears for more than three months?

Yes

No


4.5 Was any contract between the bidder and ACSA or any other organ of state terminated during the past five years on account of failure to perform on or comply with the contract?

Yes

No


CERTIFICATION

I, THE UNDERSIGNED (FULL NAME) ………….…………………………….……

CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM TRUE AND CORRECT.

I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE.

………………………………………... …………………………..

Signature Date

………………………………………. …………………………..

Position Name of Bidder

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SCHEDULE 19: Target Procurement SBD 9

CERTIFICATE OF INDEPENDENT BID DETERMINATION

1. This ACSA Bidding Document (MBD) must form part of all bids1 invited.

2. Section 4 (1)(b)(iii) of the Competition Act No. 89 of 1998, as amended, prohibits an

agreement between, or concerned practice by, firms, or a decision by an association

of firms, if it is between parties in a horizontal relationship and if it involves collusive

bidding (or bid rigging).2 Collusive bidding is a pe se prohibition meaning that it cannot

be justified under any grounds.

3. ACSA Supply Regulation 38 (1) prescribes that a supply chain management pol icy

must provide measures for the combating of abuse of the supply chain management

system, and must enable the accounting officer, among others, to:

a. take all reasonable steps to prevent such abuse;

b. reject the bid of any bidder is that bidder or any of its directors has abused the

supply chain management system of the municipality or municipal entity or has

committed any improper conduct in relation to such system; and

c. cancel a contract awarded to a person if the person committed any corrupt or

fraudulent act during the bidding process or the execution of the contract.

4. This MBD serves as a certificate of declaration that would be used by institutions to

ensure that, when bids are considered, reasonable steps are taken to prevent any

form of bid-rigging.

5. In order to give effect to the above, the attached Certificate of Bid Determination (MBD

9) must be completed and submitted with the bid:

1Includes price quotations, advertised competitive bids and proposals.

2Bid rigging (or collusive bidding) occurs when business, that would otherwise be expected to be

complete, secretly conspire to raise prices or lower the quality of goods and/or services for

purchase who wish to acquire goods and/or services through a bidding process. Bid rigging is,

therefore, an agreement between competitors not to compete.

Page 54 of 61

CERTIFICATE OF INDEPENDENT BID DETERMINATION

I, the undersigned, in submitting the accompanying bid:

(Bid Number and Description)

in response to the invitation for the bid made by:

(Name of ACSA Entity)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of: ____________________________________________________________

that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not

to be true and complete in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying

bid, on behalf of the bidder;

4. Each person whose signature appears on the accompanying bid has been authorized

by the bidder to determine the terms of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the

word “competitor” shall include any individual or organization, other than the bidder,

whether or not affiliated with the bidder, who:

a. has been requested to submit a bid in response to this bid invitation;

b. could potentially submit a bid in response to this bid invitation, based on their

qualifications, abilities or experience; and

c. provides the same goods and services as the bidder and/or is in the same line of

business as the bidder

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6. The bidder has arrived at the accompanying bid independently form, and without

consultation, communication, agreement or arrangement with any competitor.

However, communication between partners in a joint venture or consortium3 will not be

construed as collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no

consultation, communication, agreement or arrangement with any competitor

regarding:

a. prices;

b. geographical area where the product or service will be rendered (market allocation)

c. methods, factors or formulas used to calculate prices;

d. the intention or decision to submit or not to submit, a bid;

e. the submission of a bid which does not meet the specifications and conditions of

the bid; or

f. bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications and

conditions or delivery particulars of the products or services to which this bid invitation

relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the

bidder, directly or indirectly, to any competitor, prior to the date and time of the official

bid opening or of the awarding of the contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to

combat any restrictive practices related to bid and contracts, bids that are suspicious

will be reported to the Competition Commission for investigation and possible imposition

of administrative penalties to the National Prosecuting Authority (NPA) for criminal

investigation and or may be restricted from conducting business with the public sector

for a period not exceeding ten (10) years in term of the Prevention and Combating of

Corrupt Activities Act No 12 of 2004 or any other applicable legislation.

………………………………………………… ………………………………………………….

Signature Date

……………….…………………………….. …………………………………………………

Position Name of Bidder

3 Joint venture or Consortium means an association of persons for the purpose of combining their

exercise, property, capital, efforts, skill and knowledge in an activity for the execution of the contract.

Page 56 of 61



SCHEDULE 20: CONTRACTOR'S CERTIFICATE OF REGISTRATION WITH CIDB Attached hereto is my / our Contractor's Certificate of Registration with CIDB. My failure to submit the certificate with my / our tender document will lead to the conclusion that I am / we are not registered with the CIDB and therefore not eligible to tender. Where necessary, sub-contractors to also have their CIDB certificates attached.

Page 57 of 61




SCHEDULE 21: FORM OF INTENT TO PROVIDE A PERFORMANCE GUARANTEE [The Tenderer must attach hereto a LETTER FROM THE BANK OR INSTITUTION with whom he has

made the necessary arrangements, to the effect that the said bank or institution will be prepared to provide the required performance guarantee when asked to do so].

Page 58 of 61




SCHEDULE 22: LOCAL CONTENT OF EQUIPMENT The Tenderer shall provide information for the equipment listed in the table provided, to be used for this project. Datasheets of proposed equipment may be attached to this document.

ITEM LOCALLY

MANUFACTURED (YES/NO)

LOCALLY ASSEMBLED

(YES/NO)

% OF TOTAL INSTALLATION

SOLAR PV MODULES

INVERTERS

MOUNTING SYSTEM – PV MODULES

MOUNTING SYSTEM - INVERTERS

DC CABLES

AC CABLES

CONTROL AND MONITORING SOFTWARE

TENDERER TO LIST ADDITIONAL COMPONENTS BELOW, IF APPLICABLE


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SCHEDULE 23: TECHNICAL DETAILS AND DATASHEETS The Tenderer shall detail below technical detail of proposed equipment, including brand, model numbers, country of manufacture. Datasheets of all equipment listed below to be appended by the Tenderer.

ITEM MANUFACTURER & COUNTRY OF

ORIGIN

MODEL NO.

ADDITIONAL DATA TO BE PROVIDED

PV Modules

(polycrystalline)

Nameplate power: [kWp/module]

Cell Grade: [A, B, C, D]

Warranty (product): [years]

Warranty (performance): [years]

OEM Tier [Tier 1, 2, 3]

Inverters

Type: [String, micro, MPPT]

No. of MPPT inputs: [inputs, strings/input]

Efficiency: [%]

Noise level: [dB(A)]

Warranty (product): [Years]

Cables

DC UV rating:

AC UV rating

Comms UV rating:

Monitoring and Control System

Full list of features to be appended.

Full list of annual and once-off licenses to be appended, including cost breakdown.

Full list of compatibility with proprietary and open communication standards / protocols to be appended.


Page 60 of 61

SCHEDULE 24: CLAIMED ENERGY OF SYSTEM

The Tenderer shall detail below the expected annual energy production of the system and the

expected degradation that is expected. The solar radiation data from 1990 for the East London area

has been used to establish the employer’s estimate.

ITEM ANTICIPATED

NAMEPLATE

POWER

[kWp]

ANTICIPATED

ANNUAL

OUTPUT

[MWh/year]

PERCENTAGE OF

EMPLOYER’S ESTIMATE.

PROVIDE REASONS IF LESS

THAN 80% OR GREATER

THAN 120 %

EAST LONDON SOLAR PV

Employer’s Estimate:

1 090 MWh/year

(simulated: 1 124 MWh/year)

YEAR ANTICIPATED

REDUCTION IN

OUTPUT FROM

PREVIOUS

YEAR [%]

ANTICIPATED

ANNUAL

OUTPUT

[MWh/year]

COMMENTS

0 0%

1

2

3

4

5

6

7

8

9

10

>10

Number of sheets, appended by the tenderer to this Schedule ....................... (If nil, enter NIL).

Page 61 of 61

SCHEDULE 25: CONTRACTOR’S STANDARD SERVICE LEVEL AGREEMENT

The Tenderer shall attach their standard service level agreement for the operation and maintenance

of solar PV installations. The agreement must include terms, conditions and options.

The tenderer must attach his / her Standard Service Level Agreement to this page.

Attach additional pages if more space is required

NAME : ........................................................................ (Block Capitals) SIGNATURE : …………………………………….……… DATE: ................................

(of person authorised to sign on behalf of