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AIESEC in Poland IC 2016 BID Analysis
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Eligibility criteria Bidding criteria
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Evaluation of Bidding Criteria- External Criteria
If one or more entities fulfill this criteria, will be eligible
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AIESEC in Poland IC 2016 BID evaluation
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Eligibility criteria
1. Membership status
Entity has full member status
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2. Risks&external factors assessment
Entity provides information about political situation/unrest
Entity provides information about health risks
Entity provides information about domestic transportation risks
Entity provides information about legal risks
Entity provides information about cash handling arrangement
Eligibility criteria
5. Macro-economical environment
Inflation from Past Years
Exhcange Rate Volatitlity from past years
Linving Cost
Prospect list of MNCs
Investments in the country-national and foreign
Global partners Presence
6. Corporate market analysis
These criteria were analyzed with the Country Risk Rating. This indicator makes a complete analysis that takes into account several factors to predict the
stability of the countries around the world. You can find all the information in http://www.euromoney.com/Poll/10683/PollsAndAwards/Country-Risk.html
About Euromoney's Country risk ratings Country risk survey monitoring political and economic stability of countries around the globe. Euromoney Country Risk evaluates the investment risk of a country, such as risk of default on a bond, risk of losing direct investment, risk to global business relations etc, by taking a qualitative model, which seeks an expert opinion on risk variables within a country (70% weighting) and combining it with three basic quantitative values (30% weighting). Factors included in the ranking of countries by risk: -Political risk -Economic performance/projections -Structural assessment -Debt indicators -Credit Ratings -Access to bank finance -Access to CAPITAL MARKETS For full methodology and scoring guidelines, visit www.euromoneycountryrisk.com/Methodology.aspx.
The indicators evaluates Poland as a country that is in tir 2 (green one). That indicate that Poland is a safety and stable Country in the toppics that they evaluate. So find the this image and the general information go to: http://www.euromoneycountryrisk.com/#supertop
Poland
The Evaluation you can Find it in the next slide
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2. Risks&external factors assessment
Entity provides information about political situation/unrest
Entity provides information about health risks
Entity provides information about domestic transportation risks
Entity provides information about legal risks
Entity provides information about cash handling arrangement
Eligibility criteria
5. Macro-economical environment
Inflation from Past Years
Exhcange Rate Volatitlity from past years
Linving Cost
Prospect list of MNCs
Investments in the country-national and foreign
Global partners Presence
6. Corporate market analysis
3. Venue 3.1 Venue location
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International/intercontinental airport max. 2 h away
Hospital max. 1 h away
Providing options of means of mass transportation from airport (road, bus,train)
Eligibility criteria
Rooms capacity: Plenary (for IPM 300 people, for IC 800 people), Breakout rooms (7 for IPM, 7-10 for IC, each for min.40 people, for IC 3 rooms for 300 ds, for IPM 2 rooms of 150 ds)
Accommodation capacity (for IPM:150 rooms, max 3 ds per room; for IC:300 rooms, max 3/room)
Dining Capacity – Venue needs to have capacity for seating ½ of delegates at one time
Internet Connection/Accessibility – Internet connection in each session room
3.1.2 Venue Capacity
Rooms capacity – Plenary for 200 ds, 6 break out rooms, min. 40 people each
Accommodation capacity – 100 rooms, max 3 people/ room
3.2Premeeting Venue (if different than ILM venue)
Location – within 2 hours from Main ILM Venue; within 2h from International/Intercontinental Airport; transportation options from Main Venue to Y2B venue
Capacity – Main Plenary (for IPM 300, for IC 800), Break out rooms (50 people/room), Total number of Break out room depending on Total Number of delegates, Appropriate space for Partners Lounge, 1-2 additonal rooms for Conference Team
3.3 Y2B venue
Evaluation
General Comments: Criteria of dining room capacity was evaluated in yellow, because they have the capability, but was not clear in the application. The ILM Board Searched in the Venue Web Page.
4. Visa
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List of countries with no visa
List of countries needing visa with described procedure and costs
List of banned countries
Eligibility criteria
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Bidding Criteria- Internal Factors
1. HR Health & Capacity
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# of individuals in TMP & TLP each year for past 3 years
Total # of executive TLP positions (LCVP, LCP, MCVP) for each of past 3 years
# of individual applicants per TLP position of past 1 year
Retention and efficiency of TMP&TLP
Bidding Criteria
General Comments: The ILM Board asked to AIESEC in Poland more information in order to go further with the analysis. After analyzed the information we can conclude that AIESEC in Poland in terms of HR capacity can run an ILM due to the entity is
not going to have membership capacity problems that affects the exchange performance
Evaluation
2. Entity Financial Health&Capacity
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Proof of MC Cash reserves of past 3 years (Bank statement proof)
FLB assessment based on Consolidated report of last 1 year on Financial Health & Sustainability of entity
Bidding Criteria
Proof of MC Cash Reserves of Past 3 Years (Bank Statements Proof)
• To analyze if the event could withhold a potential event loss, if there was no other income than delegate fees.
• To revise if, under this scenario, the entity will still be able to have reserves, in case it needed them.
Standard
Green >6 months of operational budget leftover after loss from ILM has been deducted off reserves
Yellow 2.6-5.9 months of operational budget leftover after loss from ILM has been deducted off reserves
Red <2.5 months of operational budget leftover after loss from ILM has been deducted off reserves
• Status: Approved (only for the 600 delegate scenario)
• Minimum: Yellow
• Recommendation: If Poland gets the bid, we recommend they start by the smallest scenario, and depending on the evolution of sales and ER activity, to go onto scenarios with a higher number of delegates.
• Analysis: (look at attachment)
• Calculated a percentage of operational expenses per month
• Divided such amount by the amount of reserves left over in each scenario
• Determined how many months of operational costs AIESEC in Poland would have leftover, if they were to present a loss.
FLS Assesment Here you will find the scale and minimum that FLB used to evaluate the BID
Scale: Evaluation
2. Entity Financial Health&Capacity
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Proof of MC Cash reserves of past 3 years (Bank statement proof)
FLB assessment based on Consolidated report of last 1 year on Financial Health & Sustainability of entity
Bidding Criteria
FLS Assesment Here you will find the scale and minimum that FLB used to evaluate the BID
Scale: Evaluation
FLB Assessment based on Consolidated Report of Last 1 year
• To overview the financial stability and health of the organization
• Disclaimer: Consolidated Reporting has only been mandatory since Q1 2014
Standard
Green Diversified income and expenses. No one item represents more than 60% of the entity’s income or expenses. Financial status is transparent.
Yellow Diversified income and/or expenses. No one item represents more than 85% of the entity´s income and expenses. Financial status is transparent.
Red Income/expenses aren’t very diverse. One item represents 86% or more of the incomes/expenses. Financial status isn’t clear.
• Status: Approved (with certain provisions)
• Minimum: Yellow
• Analysis and recommendations:
• Poland presents a stable and diversified cost structure
• Poland has a high percentage of income based on partnership and sponsorship, which can put the event at risk if this activity were to slow down. This rubric has decreased slowly over the last quarter. The FLB would advise to watch this closely, as it may represent a high risk factor.
• There is a certain inconsistency between the financial status of one quarter and the next. We advise to revise their reporting system to make this item clearer.
3. ILM Financial planning
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Budget - Pessimistic (incomes only coming from delegates fee) and Realistic budget ((based on the budget and the AI-Hosting Member contract of the immediately previous ILM) and delegate fee for 3 different # of Delegates Scenarios
IPM:150, 200,250 IC:600, 800, 1000
Cash flow plan - divided into months, which clearly states the incomes and expenses incurring within each period IPM:150, 200,250
Solutions to solve any expected cash flow challenges
Bidding Criteria
General Comments: This information was used by
the FLB to make the general
assessment that was presented
in the previous slide. So that’s
why here we just evaluate if the
entity presents or not the
information
Evaluation
4. Entity Sales Performance
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Revenues - both Local Currency & EUR & National Partners per non-exchange Product for each of last 3 years
Revenues (both Local Currency & EUR) per National Exchange Partner for each of Last 3 years
List National non-Exchange Partners under following Categories for each of Past 3 Years: Partnership Revenue <1.000, 1.000-5.000, 5.000-10.000, 10.000-15.000, 15.000-20.000, >20.000
Bidding Criteria
Evaluation
General Comments: This information was used by the FLB to make the general assessment that was presented in
the previous slide. So that’s why here we just evaluate if the entity presents or not the
information. Also this information was used to analyze along with the ILM Sales planning the
probability to scale up the partnerships to make the conference sustainable which were
used too to complement the FLB Assessment.
5. ILM Sales Planning
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Letter of intent from 1/3 of national financial partners to support the ILM
A sales plan outlining products, pricing per Product, timeline of Sales, person(s) responsible, and a list of high potential partners
Bidding Criteria
Evaluation
6. Conference experience
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Conference budget (planned& actual figures)
OC HR structure
Total # of delegates
Last 3 Biggest national conferences Last 2 regional conferences (if any) Conference budget (planned&actual figures)
OC HR structure
Total # of delegates
Revenues per Product of Regional Conference
Bidding Criteria
Evaluation
General Comments: As AIESEC in Poland was the
host of Euroxpro 2014, the ILM
Board searched for more
information about the general
execution of the conference.
This information was taken into
account to complement the
financial, conference
Experience , and HR Health
evaluation
7. Previous exchange performance
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Per ELD Programme Performance & Growth Rate for each of Last 3 years
Bidding Criteria
Evaluation
General Comments: The ILM Board asked to AIESEC in Poland more information in order to go further with the analysis. After analyzed the information and taking into account the HR analysis, we can conclude that AIESEC in Poland can run an ILM and it is not going to have problems in the exchange performance
8. Letter of support from LCPs and SG
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A letter from the Supervisory Group or Board of Advisors of the bidding entity, stating that they support and approve the entity’s bid.
A letter signed by at least 50%+1 of the LCPs of the entity, stating they are aware of the bidding process, and that they support the realization of the event
Bidding Criteria
Evaluation
Final Decision
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Taking into account that AIESEC in Poland fulfilled the Eligibility and Bidding Criteria and it's been the only one applicant, it makes them the official entity host of IC 2016 .
CONGRATULATIONS
NEXT STEPS AND RECOMENDATIONS
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• Start the following steps that have to be presented in IPM 2015. • CCP selected
• Negotiations with potential venues (that fulfill the necessary conditions).
• The government has been approached
• Accountability structure between the CC and the MC defined
• Follow the FLB recommendations that are in the evaluation
• Approach previous CCPs of IC , and the current one (IC India), in order to get the proper recommendations