AIAA Northern Ohio Section Council Meeting

AIAA Northern Ohio SectionCouncil Meeting

Kevin Melcher Chair, AIAA NOS2012.09.18

American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 9/18/2012

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Agenda

• Call to Order Select Time Keeper

• Welcome (15) Safety Information (2) Introduction of Council Members (10) Meeting Rules (3)

• Section Planning Kick-off (40) Mission & Core Values (10) SWOT Activity (20) Review Planning Tools (10)

• Committee Appointments (15) Bylaws Committee 2014 JPC Planning Committee AIAA NOS 50th Anniversary Celebration

• Final Comments (5)• Adjourn


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Welcome / Safety

• Emergency Egress• Rest Rooms

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Welcome / Introduction of Council

Name PositionKevin Melcher Chair Jim Gilland Vice ChairJonathan Litt SecretaryPeggy Cornell TreasurerGeorge Williams Past Chair

Edmond Wong CommunicationsChris Pestak Honors/AwardsDavid Salay Industry LiaisonZachariah Swetky MembershipAmber Abbott Public PolicyChristine Rocket Pastor-Barsi Competition

Name Position Dan Gerges Student Branch

Rep./CSUVACANT Student Branch Rep./CWRUAl Juhasz Technical Grant Henson Pre-University

LiaisonMounir Ibrahim University LiaisonJulie Klienhenz Young Astro. DayChristineYoung Pastor-Barsi ProfessionalsCarol Cash Council-at-Large*Bryan Palaszewski Council-at-Large

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Welcome / Council Ground Rules

• Arrive/start and end meetings on time (Not NASA time!)

• Be prepared• Stick to agenda• Respectfully listen to all others and

respond thoughtfully No interruptions, side conversations,

killer phrases, etc. Use appropriate humor selectively No social loafing or silent attendees

• Accept responsibility for meeting roles and duties

• Work for consensus in making major decisions Once a decision is made, we speak

with “one voice” (especially after leaving meeting)

Honesty before cohesiveness Silence/absence equals agreement

• All agreements are kept unless renegotiated

• Be responsible for following these meeting rules

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Section Planning / AIAA Vision

• AIAA’s vision is to be the shaping, dynamic force in the aerospace profession – the forum for innovation, technical excellence, and global leadership.

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Image credit – http://yoursmallbusinessgrowth.com/2011/06/3-ways-clear-vision-contributed-to-your-business-growth/


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Section Planning / AIAA Core Values

• ExcellenceWe expect nothing less than perfection in all we do. The critical consequences of our work and the impact to society at large drive our passion for overcoming risk.

• Community We bring together a diverse community to collaborate and share information and insights among pioneers, practitioners, future generations, staff and partners to enable personal, professional, and business growth.

• Leadership We lead the global aerospace community into the future with visionary inspiration and the talent of our membership.

• Knowledge Our profession requires lifelong learning, and knowledge that is wide and deep. We must inspire future generations to continue the quest for broad and profound understanding.

• Integrity We conduct all activities honestly, truthfully, and ethically. We treat everyone with dignity and respect.

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Section Planning / S.W.O.T Exercise (1/4)

• Strengths: characteristics of the AIAA NOS team that give it an advantage over others

• Weaknesses (or Limitations): characteristics that place the AIAA NOS team at a disadvantage relative to others

• Opportunities: external circumstances that provide an opening to improve performance metrics

• Threats: external elements in the environment that could cause trouble for the business or project

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Helpful Harmful

Internal Origin Strengths Weaknesses

External Origin

Opportunities Threats


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Goals for SWOT Exercise• Initiate SWOT Thinking• Not perfect or complete• Focus on your area• Try to put at least one item in each box• Complete in eight (8) minutes

Go!


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Helpful Harmful

Internal Origin Strengths Weaknesses

External Origin

Opportunities Threats

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• Strengths Dedicated core team Experienced core team Large local technical community

from which to draw members• Weaknesses

Work too much on our own One deep in many areas Too “NASA” focused Minimal local technical relevance

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Image credit –

http://craigfuhr.com/disc-piav-

profile-your-biggest-strength-

is-knowing-your-weakness/

Image credit – http://triathlons.thefuntimesguide.com/2008/09/strength_training.php


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Opportunities• Reduction in gov’t travel budgets

and restrictions in conference result in fewer opportunities for members to attend AIAA national conferences.=> Increases potential value of local

AIAA technical events where travel is not an issue.

Threats• Membership attrition• Competing life activities/interests• Other organizations (OAI, other

prof. societies) competing for members time and resources

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Section Planning / Challenge

• Engage other members Each council member should

recruit a team of at least 2-3 NOS members to help carry out their duties.

Each council member to identify/mentor/train their replacement

• Every event has a membership component

• Coordinate events with other council members Be pro-active in contacting

each other Don’t wait for council

meetings!

• Plan to Succeed Fail to plan and you plan to fail! “If you aim at nothing, you will

hit it every time.” – Zig Ziglar

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Image credit – http://www.averageyouthministry.com/2012/01/02/if-you-aim-for-nothing/

http://www.averageyouthministry.com/wp-content/uploads/2012/01/target.jpg


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Section Planning / Goal-Schedule-Budget Worksheet

• Review worksheet• AIAA Resources

NOS web site Datamaker HQ Documents

•Planning Schedule

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9/10/2012 Initiate 2012-2013 Planning 9/24/2012 Council Members submit

preliminary planning inputs 10/5/2012 Council Members submit final

planning inputs 10/8/2012 Submit integrated planning

docs to Council for review prior to approval

10/16/2012 Council Approval of 2012-2013 Plans

https://info.aiaa.org/Regions/central/Northern_Ohio/default.aspx

https://info.aiaa.org/Regions/Web%20Pages/DataMaker.aspx?Type=Section&Code=CL

https://info.aiaa.org/Regions/HQ%20Documents/Forms/AllItems.aspx


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Section Planning / My Goals

• Quarterly Dinner Mtgs/DLs• Value-added quarterly YP

events• Value-added quarterly Tech

Events with 2/Quarter in FY14• Complete planning for Fall

FY13 Rocket Competition by Jan 1, 2013• Support planning for FY14 50th

Anniversary of JPC in Cleveland – want NOS & event comm. to have strong ties

• Host Section 50th Anniversary Event by April 30, 2013

• Approve revised/updated Bylaws by May 31, 2013.

• Welcome new members and contact members whose membership will expire

• Survey members for interests• Identify and setup Section

bulk email server.

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Section Planning / My Goals

• Update logo with current Section Boundaries

• Submit nominations for 75% of AIAA awards.

• Provide extra funding for YAD to promote/celebrate 20th Anniv.

• Quarterly newsletters• Full calendar with FY13

events – update monthly.

• Provide judges for local science fairs – engage now to get dates on calendar!

• Engage CWRU and Akron student sections (see Melcher for Akron contact)

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Final Comments

• Please pre-pend “AIAA NOS” to subject line of all emails related to AIAA business

• Pestak – please see me about award nominations due Oct 1.

• Next council meeting 10/16 at 12:00pm EST

• Get started on planning• Keep planning schedule

dates in mind!

• Adjourned

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