AGENDA WITH RECOMMENDATIONS FROM THE DIRECTOR … · E. Quantum Learning Contract with LaVergne Lake Elementary ... Band + Music Boosters Private lessons ... - Listen to your Director

AGENDA WITH RECOMMENDATIONS FROM THE DIRECTOR OF SCHOOLS

RUTHERFORD COUNTY SCHOOL SYSTEM

2240 Southpark Drive Murfreesboro, TN 37128

July 17, 2018

5:00 P.M.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF SILENCE

4. APPROVAL OF AGENDA

Recommend Approval ---motion to approve the agenda as presented.

5. APPROVAL OF CONSENT AGENDA (TAB 1)

A. Minutes: June 21, 2018

B. Community Use of Facilities

C. Blackboard Classroom Agreement

D. Smyrna Elementary School Lease Agreement

E. Quantum Learning Contract with LaVergne Lake Elementary

F. Professional Development Software Management System Agreement G. Routine Bids:

Bid #3341 – Synthetic Turf-Blackman High Stadium Project (TABLE) until later date)

Bid #3342 – Laminating Film Bid #3343 – PE Uniforms

Bid #3344 – L.P. Gas Bid #3345 – Dumpsters Bid #3346 – Technology/Multimedia Parts and Equipment

H. Transportation:

Bus #187 Voluntary Contract Termination Bus #192 Voluntary Contract Termination Bus #147 Voluntary Contract Termination Bus #74 Voluntary Contract Termination

I. School Salary Supplements and Contract Payments:

Name Amount School Funded By Description Justin Cunningham

NTE 500.00 Blackman HS School Funds-Football

Summer weights

Charles Forrest 3

NTE 250.00 Blackman HS School Funds-Football

Facility maintenance

Kit Hartsfield NTE 2,700.00 Blackman HS School Funds-Football

Summer weights

John McCreery NTE 1,700.00 Blackman HS School Funds-Football

Summer weights

Kevin Meadows

NTE 1,200.00 Blackman HS School Funds-Football

Field maintenance

Joe Moos NTE 500.00 Blackman HS School Funds-Football

Summer weights

Aaron Pitts NTE 500.00 Blackman HS School Funds-Football

Summer weights

Holly Smith NTE 500.00 Blackman HS Band Booster Band Camp Instruction

Alex Smithson NTE 1,500.00 Oakland HS School Funds-Track

Assis. Track/Field Coach 2017/18

Michael Voss 3

NTE 400.00 Riverdale HS School Funds-Boys Basketball

Summer camp

Jonathan Beavers

NTE 7,000.00 Siegel HS Band Boosters Marching Band Staff

Katie Racki NTE 25,000.00 Siegel HS Band Boosters Color Guard

Anna Laura Williams

NTE 800.00 Siegel HS Band Boosters Band Camp-Flute Instruction

Craig Dziduch NTE 600.00 Siegel Middle School Funds-Volleyball

Assistant Volleyball Coach

Jennifer Prevost

NTE 600.00 Siegel Middle School Funds-Volleyball

Assistant Volleyball Coach

Victoria Atwood

NTE 4,000.00 Stewarts Creek HS

School Funds-General Athletics

Concessions Manager

Victoria Atwood 6

NTE 6,000.00 Stewarts Creek HS

School Funds-Various accounts

Bus Driver

1. Unless listed as an hourly rate 2. Approved previously for an amount $500 or greater 3. Not less than regular hourly rate – or overtime rate if working over 40 hours

during the week 4. Anticipate amounts over $500 this school year 5. Amend prior approval 6. Less than $500 but part of event total 7. Pending approval by Transportation Dept.

J. Non-Faculty Volunteer Coaches:

According to Tennessee Secondary School Athletic Association (TSSAA) guidelines, Board of Education approval is required to allow non-faculty volunteer coaches to participate in the school athletic programs.

The following non-faculty volunteer coaches are for the 2018-2019 school year:

Name School Sport Cummings, Anthony TFAA Swimming Sparks, Richard TFAA Robotics Rankin, Kenneth TFAA Robotics Bizarri, Ryan TFAA Robotics Hagar, Kelly TFAA Basketball/Girls Henderson, Vonce Blackman HS Football Crane, Dakota Blackman HS Football Summers, Marcus Rockvale MS Softball

Conard, Dale TFAA Baseball Lanza, John TFAA Baseball Leach, Darcy Central Magnet MS Cross Country Torres-Rodriguez, Paul Siegel HS Cross Country Verge, LaDarrius Riverdale HS Football Taylor, Newton Stewards Creek HS Soccer/Girls Dietz, Taylor Stewards Creek MS Cheerleading Tigg, Jason Smyrna HS Football Harding, David Rockvale MS Baseball Barna, Clifton Stewards Creek HS Football Hayes, Jeremy Smyrna HS Soccer/Girls Beavers, Jonathan Siegel HS Band Mabiala, Keya Blackman HS Band Racki, Katie Siegel HS Band Ramsay, Kyle Siegel HS Band Smith, Holly Blackman HS Band Wright, Jamie Blackman HS Band Randolph, Ashley RFMS Softball Bolyard, Abby RFMS Softball Catalano, Falon SCHS Softball Wilder, John Smyrna HS Basketball/Girls Hickey, Nicholas SCMS Tennis Recommend Approval --- motion to approve the consent agenda items as presented.

6. VISITORS

7. RECOGNITION

Christy Brown, Principal of John Colemon Elementary

8. FACILITIES (TAB 2)

A. Project Updates

B. Siegel Middle School

Principal Kim Stoecker has requested permission to build a 12’x 20’ metal storage building with a concrete slab. This structure will be located inside the practice field fence, in the South West corner. The structure will be similar to one already erected and on site. Siegel will be responsible for applying for all permits and funding provided by

the Siegel Middle Football account. Funds to be available before construction starts. Estimated cost for project is approximately $3,000.00. The concrete slab has been donated. Engineering and Construction has reviewed this project and recommends approval.

Recommend Approval -- motion to approve Siegel Middle School Football 12’x 20’ storage building.

C. Siegel Middle School

Principal Kim Stoecker has requested permission to build a 20’x 66’ addition to the existing baseball building. The building addition will match all existing structures. Appropriate permits will be applied for and funding will be provided by the Siegel Middle School Boosters. All funding to be available prior to starting construction. Estimated budget for this project is $19,000.00. Engineering and Construction has reviewed this project and recommends approval.

Recommend Approval --- motion to approve Siegel Middle School Baseballs 20’x 66’ addition as presented.

D. Blackman Middle School

Engineering and Construction would like to proceed with demolition of the wrestling building that burned. Bids have been solicited for three contractors. Two of those being no bids. Engineering would like to award the demolition to DEMO PLUS for $18,900.00.

Recommend Approval --- motion to approve and award demolition of the Blackman Middle wrestling building to DEMO PLUS for $18,900.00

E. Rocky Fork Elementary

RG Anderson contacted Engineering and Construction to notify us that Waller Masonry, has withdrawn their bid. They have requested to move to the next bidder, RG Masonry. This is an increase in cost of $400,000.00. This increase is within our budget and RG Anderson will still be low bidder. Engineering and Construction has discussed this matter with RG Anderson and recommends adding $200,000.00 to the contract through change order now and the other $200,000.00 be provided through any savings from the project at the end of construction. Should there be no savings, no additional funds will be added.

Recommended Approval --- motion to approve adding $200,000.00 through change order and the balance be funded from project savings, if available. This funding is due to Wallen Masonry withdrawing their bid.

F. Lease from City of Eagleville for Practice Field

The Board of Education had previously leased an area owned by Craig Sewell for a practice field for Eagleville High School under a no rent lease. The City of Eagleville now owns the parcel and is willing to lease it to the Board of Education at no rent. The lease can be terminated by either party upon giving the other 30 days advance written notice. A copy of the proposed lease is attached.

Recommended Approval --- motion to approve the Board of Education to enter into a lease with the City of Eagleville for the practice field in a form approved by the Board attorney Jeff Reed.

9. FINANCIAL MATTERS

Federal Projects Financial Update - Kim Williams

10. FOR INFORMATION ONLY

Per Policy 1.108, Nepotism, Sara Beth Young is to be employed by Rutherford County Board of Education as a Science teacher at Oakland High School.

11. INSURANCE UPDATE

12. DIRECTOR’S UPDATE

Update on Director’s Goals Safety School Grant Update

13. TENNESSEE LEGISLATIVE NETWORK (TLN) UPDATE

14. FEDERAL RELATIONS NETWORK (FRN) UPDATE

15. GENERAL DISCUSSION BY BOARD MEMBERS

16. ADJOURNMENT

RUTHERFORD COUNTY SCHOOL SYSTEM Board of Education Meeting

2240 Southpark Drive Murfreesboro, TN 37128

Minutes of June 21, 2018

Board Members Present E.J. Jordan, Chairman Jim Estes, Vice Chairman Wayne R. Blair Terry Hodge Aaron B. Holladay Lisa Moore Coy Young Marvin D. Odom, Director of Schools

1. CALL TO ORDER

The Board called the meeting to order at 5:00 P.M. The Boy Scouts Troop 3200 led the Pledge of Allegiance.

2. MOMENT OF SILENCE

The Chairman called for a moment of silence.

3. APPROVAL OF AGENDA

Motion made by Mr. Young, seconded by Mr. Blair, to approve the agenda as presented.

Vote: All Yes

4. APPROVAL OF CONSENT AGENDA

A. Minutes: May 3, 2018 May 7, 2018 May 14, 2018 May 15, 2018

2 Minutes of June 21, 201

B. Community Use of Facilities

C. Routine Bids:

Bid #3331 - Small Wares (Food Service) Bid #3339 - New York City Field Trip (Rock Springs Middle) Bid #3340 - Custodial Supplies and Equipment

D. Agreements for Transporting Students to Tennessee School for the Blind (TSB)

Murfreesboro City School Bedford County Board of Education Cannon County Board of Education

E. Continuation of the Collaboration Agreement with Mid-Cumberland Head Start

F. Contractual Agreement with Vinson, Comer, Hansill and Associates

G. Contractual Agreement with The Wesley Foundation of Murfreesboro, TN

H. Contractual Agreement with Sherry Bryant for Language Training and support

I. Contractual Agreement with Special Kids, Inc.

J. Contractual Agreement with NHC Rehabilitation

K. Contractual Agreement with Feltz Therapy Services, LLC.

L. Contractual Agreement with Sellars Behavioral Consulting, LLC.

M. LaVergne Lake Elementary School Contract with Erikson Early Math Group

N. Smyrna Primary School Contract with Achieve 3000

O. Title I Contract with aha! Process, Inc.

P. Cedar Grove Elementary School Contract with Adrienne Kamena

Q. Transportation

Bus #171 Voluntary Contract Termination Bus #47 Contract Transfer R. 2018-2019 School Fees


S. School Salary Supplements and Contract Payments:

Name Amount School Funded By Description

Richie Conner 6

NTE 12,000.00 Blackman High

Various School Accounts Bus Driver

Steve Effler 5

300.00 Blackman High

School Funds - Football Football Camp

Nicholas Traub 5



John Pierce 5



Bill Vice

1,000.00 Blackman High

School Funds - General Athletics

Coaching duties for Boys Soccer

Christy Bingham

1,000.00 Riverdale Softball Boosters Softball Camp

Michael Copley

5,000.00 Siegel High

School Funds - Football

Summer weight room

Brian Guthrie



Summer weight room + mowing

Brian Hodge



Summer weight room

Hunter Long



Summer weight room

Jarod Neal



Summer weight room

Jason Pitts



Summer weight room

Paul Roland



Summer weight room

Thomas White Jr.



Summer weight room + mowing

Debra Burton

NTE 5,000.00

Stewarts Creek High

School Funds - Band

Band Camo - Summer

(Marching) &


Winter ( Concert)

Michael Chester

NTE 5,000.00

Stewarts Creek High

School Funds - Band

Band Camo - Summer

(Marching) & Winter ( Concert)

Angeline Hale

NTE 5,000.00

Stewarts Creek High

School Funds - Band

Band Camo - Summer


Andrew Lynn

NTE 5,000.00

Stewarts Creek High

School Funds - Band

Band Camo - Summer


Dakota Crane



Assistant Football Coach

Vonce Henderson



Assistant Football Coach

Kyle Hayes

20 / lesson Riverdale Band Boosters Private Lessons

James Woodard



Coaching + Summer weight

room

Michael Embry

1,500.00 Smyrna High

School Funds - Band

Color Guard Instruction

Phil Wilson

1,500.00 Smyrna High

School Funds - Band

Percussion Instructor

Preston Baily

NTE 15,000.00

Stewarts Creek High

School Funds - Band + Music

Boosters

Private lessons + Sectional Coaching

Thomas Ray Chesnut

NTE 15,000.00

Stewarts Creek High


Boosters



Jessica Dunnavant

NTE 15,000.00

Stewarts Creek High


Boosters


Kathryn Frazier

NTE 15,000.00

Stewarts Creek High


Boosters


Tara Johnson

NTE 15,000.00

Stewarts Creek High


Boosters


Nathaniel O'Neal

NTE 15,000.00

Stewarts Creek High


Boosters


Joshua Nelson

NTE 15,000.00

Stewarts Creek High


Boosters


Jovan Quall

NTE 15,000.00

Stewarts Creek High


Boosters


Phillip Smith

NTE 15,000.00

Stewarts Creek High


Boosters


Garden Webb

NTE 15,000.00

Stewarts Creek High


Boosters


Jennifer Simmerer

NTE 15,000.00

Stewarts Creek High


Boosters


Jessica Dunnavant

up to $25 per lesson

Stewarts Creek Middle Music Boosters

Instrumental Lessons

David Hobbs




Tara Johnson




Joshua Nelson




Jovan Quallo





Garen Webb




Jennifer Zimmerer




Charlotte Campbell 2 Hourly Christiana Middle

Clubs, Athletics + Outside Groups

Additional Custodial work

for the 2018/2019 school year

Ricky Christopher 2 Hourly Christiana Middle




Joyce Henderson 2 Hourly Christiana Middle




John Crutchfield 2 Hourly Lavergne High




Vonn Hogan 2 Hourly Lavergne Middle



for the 2017/2018 + 2018/2019

school years

Approved previously for an amount $500 or greater not less than regular rate – or overtime rate if over 40 hours during the week anticipate amounts over $500 this school year amend prior approval less than $500 but part of event total pending approval by Transportation Department


4. Non-Faculty Volunteer Coaches:

According to Tennessee Secondary School Athletic Association (TSSAA) guidelines, Board of Education approval is required to allow non-faculty volunteer coaches to participate in the school athletic programs.

The following non-faculty volunteer coaches are for the 2018-2019 school year:

Name School Sport Bailey, Preston Stewarts Creek High Band Bizarri, Ryan Thurman Francis Robotics Chestnut, Thomas Stewarts Creek High Band

Conard, Dale Thurman Francis Baseball Crane, Dakota Blackman HS Football Cummings, Anthony Thurman Francis Swimming Diets, Taylor Stewarts Creek MS Cheerleading

Dunnavant, Jessica Stewarts Creek High Band Dunnavant, Jessica Stewarts Creek MS Band Fraizer, Kathryn Stewarts Creek High Band

Hagar, Kelly Thurman Francis Basketball/Girls Harding, David Rockvale MS Baseball

Hayes, Kyle Riverdale High Band Henderson, Vonce Blackman HS Football

Hobbs, David Stewarts Creek MS Band Johnson, Tara Stewarts Creek MS Band

Lanza, John Thurman Francis Baseball Leach, Darcy Central Magnet MS Cross Country

Nelson, Josh Stewarts Creek MS Band Nelson, Joshua Stewarts Creek High Band O’Neal, Nathaniel Stewarts Creek MS Band Quallo, Jovan Stewarts Creek High Band Quallo, Jovan Stewarts Creek MS Band

Rankin, Kenneth Thurman Francis Robotics Smith, Phillip Stewarts Creek High Band

Sparks, Richard Thurman Francis Robotics Summers, Marcus Rockvale MS Softball

Taylor, Newton Stewarts Creek High Soccer/Girls Tigg, Jason Smyrna High Football

Torres-Rodriguez, Paul Siegel High Cross Country Verge, LaDarrius Riverdale Football Webb, Garen Stewarts Creek High Band Webb, Gare Stewarts Creek MS Band Zimmerer, Jennifer Stewarts Creek High Band

Motion made by Mr. Young, seconded by Mr. Estes, to approve the consent agenda items as presented.

Vote: All Yes


5. VISITORS

Senator Bill Ketron presented a RESOLUTION to Mr. Gary Clardy, Assistant Superintendent, who will be retiring from the system on June 30, 2018.

6. JOB DESCRIPTIONS

Motion made by Mr. Hodge, seconded by Mr. Young, to approve new positions for Athletic Trainer Coordinator and a Certified Athletic Trainer.

Vote: All Yes

8. FACILITIES

A. Blackman High School Baseball Restroom/Laundry and Concession Stand

Dr. Leisa Justus, Principal of Blackman High School has submitted a request to add restrooms and a laundry room to the existing baseball building. The addition will be approximately 12’8” by 28”. She has also requested permission to rearrange the seating at the baseball field and add a small 10’8” by 10’8” concession stand. The project will be fully funded by gifts and funds raised by the parents and team.

Dr. Justus submitted the appropriate paper work. Everything appears to be in order and Engineering has checked the site and there are no conflicts. Blackman High will purchase the appropriate permits and meet all state and local codes at no cost to the Board. The estimated total cost is $29,850.00.

Motion made by Mr. Estes, second by Mr. Blair, to approve construction of a baseball building addition and a concession stand as presented at no cost to the Board.

VOTE: All Yes

B. Automated Control Systems for Fifteen Schools

Energy Efficiency Schools Initiative has approved a loan in the amount of $1,282,842.00 to install automated energy management systems in the balance of Rutherford County Schools for maximizing energy


efficiency. These buildings include Rockvale Elementary School, Central Magnet School, Siegel High School, Holloway High School, Christiana Elementary School, Christiana Middle School, Central Office Building, Maintenance/Adult Ed Building, Cedar Grove Elementary School, Smyrna Elementary School, Roy Waldron School, Oakland High School, Riverdale High School, Smyrna High School and LaVergne High School.

The loan has a 1% interest rate and a term of 3 years. The simple average payback from savings is 3.33 years which means that we will be putting money back into the budget in 3.33 years. The application, approval and contract is attached under a tab for Board review. This application must be approved and forwarded to the County Commission for approval.

Motion made by Mr. Holladay, seconded by Mr. Young, to approve a loan in the amount of $1,282,842.00 at 1% interest and a term of 3 years from Energy Efficiency Schools Initiative for automated energy management systems. The work will commence once the agreement has made it through the full County Commission and signed by the County Mayor.

Vote: All Yes

C. Right-Of-Way and Easement and Electric Meter Agreement for Atmos Energy Corporation

Mr. Ronnie Sutton of Atmos Energy Corporation forwarded two agreements for Rutherford County School property at Walter Hill. One is a 30’ diameter Right-Of-Way Easement Agreement for the length of ten years at the intersection of Highway 231 and Jefferson Pike where we currently have a pole light and flashing school sign. Atmos wants to install an antenna at the top of a new pole at the same location for their digital metering, etc. They want to replace the pole, reinstall a new parking light and put the flashing school light back up on that pole and change the meter over to their name and pay the electric bill for the parking light, the flashing school light and the antenna for the length of the terms of the agreement. The Electric Meter Agreement gives them permission to put the current service under their name and will repair and maintain the pole and antenna.

Engineering has reviewed the site and location and finds no conflicts or issues with the agreements. Mr. Reed, School Board Attorney, has reviewed the agreements.


Motion made by Mr. Blair, seconded by Mrs. Moore, to approve the Right-Of-Way Easement Agreement and The Electric Meter Agreement for Atomos Energy Corporation as presented.

Vote: All Yes

9. TRANSPORTATION Pursuant to Policy 3.405 Bus Contract award procedures, the potential contractor list for the 2018-2019 school year are presented. These two lists (first priority list is regular bus drivers; second priority list is those contractors who currently own one or more contracts) are for approval to facilitate the awarding of new bus contracts on a timely basis for the beginning of the new school year and thereafter as contracts are turned into the transportation department throughout the year. Motion made by Mr. Holladay, seconded by Mr. Estes, to approve the potential first and second priority lists for the 2018-2019 school year as presented. Vote: All Yes

10. ZONE EXEMPTION APPEAL

Staff Attorney swore in all participants involved in the Zone Exemption Appeal #256. The mother requested that her child be allowed to attend Eagleville School. Motion made by Mr. Blair, seconded by Mr. Hodge, that the request be denied, but the student will remain eligible for a zone exemption if space becomes available. Vote: All Yes

11. PROPOSED SITE ACQUISITION FOR THREE SEPARATE SCHOOL COMPLEXES

Matthew’s Property This property consists of up to 94 acres at $42,500 for a total of $4,000,000. It is located on the eastside just past Jefferson Pike on Highway 231. Soil testing, environmental, wastewater treatment compatibility, and appraisal, etc. will be performed before the Board’s final approval. Mr. Jeff Reed,


Board Attorney will draw up the contract and handle the closing. The Board has toured this property and engineering has done an initial inspection and believes this is a suitable site with proper access to Hwy 231 for a middle and high school.

Proposed Property for South Murfreesboro/Christiana Area

The Board toured two pieces of property in this area at a special called Board Meeting on Saturday, June 16 for a three-school complex. The first piece consisted of 120 acres priced at $18,000 for a total of $2,160,000 and is located with Miller Road to the west and Christiana Hoover Gap Road to the south. The second piece consisted of 120 acres priced at $19,000 for a total of $2,280,000 was bordered by Christiana Road on the southwest and Woodfin Road on the northeast. Both pieces have a few positive and negative characteristics. Mr. Lee is prepared to discuss both properties. Soil testing, environmental, wastewater treatment compatibility, and appraisal, etc. will be performed before the Board’s final approval at a cost of $120,000 for either piece. Mr. Jeff Reed, Board Attorney will draw up the contract and handle the closing.

Hwy 96/Almaville Road/I840 Property

This property consists of up to approximately 113 acres at $32,500 for a total of $3,672,500. It is located with Shores Road to the North, Almaville Road to the west and Hwy 96 to the south. Soil testing, environmental, wastewater treatment compatibility, and appraisal, etc. will be performed before the Board’s final approval. Mr. Jeff Reed, Board Attorney will draw up the contract and handle the closing. The Board has toured this property and engineering has done an initial inspection and believes this is a suitable site with proper school. There was a lengthy discussion and no motion was made on the above suggested properties. However, the following motion was made.

Motion made by Mr. Blair, seconded by Mr. Hodge, to request the county commission to appropriate $10.3 million dollars for the purchase of multiple school sites which would be available to the Board subject to the Board obtaining acceptable prices, terms, and inspection reports.

Vote: All Yes


13. INSURANCE UPDATE – No report at the present time.

14. DIRECTOR’S UPDATE

As it was his final School Board meeting as Director of Schools, Mr. Odom took the opportunity to address Board members and thanked them for their various contributions to the school district and for supporting him during his time as Director. He also thanked Board Secretary Joyce Michaels for her vast knowledge and dedication to serving the School Board and the Director.

Mr. Odom also encouraged the Board to remember the following;

- Keep the best interests of students in mind when making a decision.

- Listen to your Director and his recommendations

- The district’s most important asset is its people.

- Mr. Odom referenced Micah 6.8 as his guiding principle and recited it to Board Members.

14. TENNESSEE LEGISLATIVE NETWORK (TLN) UPDATE

Board member Lisa Moore gave a report on the TNReady testing platform. The Tennessee Commissioner of Education has released findings that confirms the testing platform issues were not caused by a cyber attach but rather was the fault of the testing vendor. Specifically, the issue with a text-to-speech option within the testing platform caused the stability issues.

15. FEDERAL RELATIONS NETWORK (FRN) UPDATE

Board member Aaron Holladay reported the Department of Education is pursuing an initiative to reduce the size of the department. In addition, there have been communications from the National School Boards Association to keep everyone informed about proposed reforms for immigrants and how it will affect students from immigrant families within our schools. Lastly, Mr. Holladay gave a report about a new recommendation from the White House to reorganize and combine the U.S. Department of Education and the U.S. Department of Labor.


16. GENERAL DISCUSSION BY BOARD MEMBERS

Each Board member complimented and thanked Mr. Odom for his half-century of service to students and parents in Rutherford County and congratulated him on his retirement.

There being no further business, the meeting adjourned at approximately 6:24 P.M.

______________________________ ______________

E.J. Jordan, Chairman Date

______________________________ ______________

Marvin D. Odom, Director of Schools Date

1

FACILITIES USE

July 17, 2018 Barfield Elementary Fine Arts Matters, Guitar and Keyboard Classes, 9/4/18‐

12/11/18 Tuesdays, computer lab and library, $360 Barfield Elementary Let’s Dance, Dance Classes, 9/5/18‐12/5/18 Wednesdays, hallway, $180

Cedar Grove Grace Church, church services, 7/17/18‐7/18/19 8am‐12pm, library & cafeteria, $120.31/wk Oakland High National Flag Football, recreational football league, 9/23/18‐ 11/17/18 Sundays 1‐6pm, football stadium, $4000 Oakland High Murfreesboro Strikers Soccer, soccer camp, 6/25‐6/26/18 5:30‐7:30 pm, indoor sports facility, $460 Rockvale Middle BYU Idaho Dance Alliance, dance performance, 7/28/18 3‐9pm, 2 classrooms and auditorium, $315

Pursuant to Board Policy 3.206 public education schools and institutions, post‐secondary education Institutions, private universities and colleges, governmental entities or agencies that provide benefits to the Rutherford County school system or have an in‐kind relationship approved by the Director of Schools may request the Board of Education to allow an exemption from the use of facilities fee which the Board may allow or deny based upon the details of the specific request. The following groups qualify for the exemption: Note: Facility use for 7/17/18 has been granted pending Board action. A certificate of insurance with $2,000,000.00 limits ($1,000,000.00 if approved) is required by each user. Each group must forward any renewals of insurance to the Board on time; otherwise approval is terminated at the end of the policy period. All approvals are for no more than a 1‐year period.

CERTIFICATE OF INSURANCE

PROVIDER TYPE OF COVERAGE POLICY NUMBER

EFFECTIVE DATE

EXPIRATION DATE

LIMITS

A

General Liability Excess Policy

TBD

12/31/17

12/31/18

$5,000,000 per occurrence $5,000,000 aggregate

DESCRIPTION OF OPERATIONS/SPECIAL ITEMS: Use of school property in Smyrna TN. & use of gyms for recreation programs. CERTIFICATE HOLDER Rutherford County Board of Education 502 Memorial Blvd. Murfreesboro, TN. 37130

CANCELLATION: Should any of the above, described agreements be cancelled before the expiration date thereof, the issuing provider will endeavor to mail 30 days written notice to the certificate holder/additional insured to the left, but failure to mail such notice shall impose no obligation or liability of any kind upon the provider, its agents or representatives.

AUTHORIZED REPRESENTATIVE: Janet Bowman

PRODUCER: CCMSI 2 International Plaza Drive, Suite 301 Nashville, TN. 37217 INSURED: Town of Smyrna 315 South Lowry Street Smyrna, TN. 37167

Date: 1/26/2018 This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the agreements below. COVERAGE PROVIDED BY: Coverage Provider A: Princeton Excess Coverage Provider B: Coverage Provider C:

This is to certify that coverages listed below have been issued to the member named above for the coverage period indicated. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the coverage afforded the the agreements described herein is subject to all the terms, exclusions, and conditions of such agreements.

Bid #3341 - Synthetic Turf - Blackman High Stadium Project

Logo Install Logo Install Undercut Fill & Compact Trade Package #1 Trade Package #2 Trade Package #3

Company TN Contractors # Bond 7'x10' 28'x12' CU.YD. CU.YD. Field Base Synthetic Turf Combination #1 &#2

Warner Athletic 61885 Y $950.00 $1,350.00 $35.00 $44.00 $674,822.00

SCM/Astroturf 64083 Y $1,344.00 $3,027.00 $58.00 $61.00 $324,045.00 $360,000.00 $684,045.00

Hellas 52685 Y $750.00 $1,000.00 $18.00 $42.00 $743,522.00

Shaw 64964 Y $850.00 $1,250.00 $345,219.00

Byrne & Jones 64442 Y $18.00 $35.00 $364,400.00

Alternate Proposals

Shaw Legion HP 2.0; Legion Pro 2.0; Momentum HP 2.0

Astroturf Gameday 3 D, Rhino Blend

Recommend: Motion to award to SCM/Astroturf for overall lowest and best bid. This is based on their deductibles for the gifts-in-kind, which will make their total $547,619.00.

To be funded through Blackman High School

07/17/18

Bid #3342 - Laminating Film

Item # Description Acco/GBCPyramid School

School Specialty

1 12" x 500' x 1" (GBC 3000002) 15.61$ 19.98$ -$

2 18" x 500' x 1" (GBC 3000003) 17.54$ 20.98$ 20.09$

3 25" x 500' x 1" (GBC 3000004) *$18.00 20.95$ *$18.00

4 25" x 500' x 2 1/4" (GBC 3000007) 26.70$ 27.98$ -$

5 27" x 500' x 1" (GBC 3126061) 24.95$ 26.99$ 31.79$

6Laminating Pouches - Letter size (9"x11"), heatsealed, 100/box 10.50$ 8.99$ 7.85$

7GBC E-Z Load Laminating 27" Film 25" x 500' (Part. #3748201EZ) 83.75$ 87.98$ -$

Mailed to 18 vendors *Tie Bid15 vendors did not respond

Recommend: Motion to award to overall lowest and best bids as shown.

To be funded through GPS and individual schools.

07/17/18

Bid #3343P.E. Uniforms

Company

BSN Sports $ 4.50 $ 4.50 $ 5.50 Gildan $ 7.25 $ 7.25 $ 8.25 Badger $ 6.95 $ 6.95 $ 7.95 Badger

Express Press $ 2.83 $ 2.83 $ 3.58 Gildan $ 4.52 $ 4.52 $ 5.27 A4 $ 4.52 $ 4.52 $ 5.27 A4

Home Athletics $ 4.95 $ 5.85 $ 5.85 Gildan $ 7.85 $ 7.85 $ 9.00 Champro

LingFeng Garment $ 2.80 $ 2.90 $ 3.00 LingFeng $ 4.90 $ 5.20 $ 5.04 LingFeng $ 4.80 $ 5.10 $ 5.30 LingFeng

Riddell $ 4.49 $ 5.49 $ 5.99 Sanmar/Jer

zees $ 10.80 $ 11.80 $ 12.30 Soffe M774 $ 5.62 $ 6.62 $ 7.12 Riddell

The Worx Group $ 3.35 $ 3.35 $ 3.65 Gildan $ 5.30 $ 5.30 $ 5.65 A4 $ 5.70 $ 5.70 $ 5.75 A4

Mailed to 16 vendors10 vendors did not respond

To be funded through individual schools.

Item #1 T - Shirts

Item #2 Shorts (7" inseam)

Item #3 Shorts (9" inseam)

Recommend: Motion to award to Worx Group for overall best bid as shown. Worx Group is a local company that will collect and pay sales tax to the State of Tennessee. We have had trouble in the past with the out of state vendors reporting the sales tax.

07/17/18

Bid #3344L.P. Gas

Company Name Mont Belview Price PlusBurnisher Cylinder

Service (per cylinder)

Amerigas $ 0.38 22.40

Mailed to 8 vendors *Minimum of 4 for free delivery1 vendors did not respond $40.00 delivery charge for less than 4 cylinders

Recommend: Motion to award to Amerigas for the lowest and best bid.

To be funded through the Maintenance Department and Individual Schools.

07/17/18

Bid #3345Dumpsters

CompanySlant Front Loader Dumpster

(8 cubic yds) eachReplacement Lids (each)

Municipal Equipment $ 1,777.00 $ 56.00 Mailed to 6 vendors5 vendors did not respond

Recommend: Motion to award to Municipal Equipment for overall lowest and best bid.

To be funded through the Building Program, GPS and individuals schools.

07/17/18

Bid #3346 - Technology/Multimedia Parts

Item Number Part Number Description Adorama

B & H Photo CDW-G Central Dell

Howard Technologi

es

Hunt's Photo and

VideoInter-

PacificNashville's

Media PomeroyScott

Electric Troxell

1 SDSDXVE-032G-ANCINSandisk 32GB Extreme SDHC Memory Card $17.50 $20.00 $34.19 $19.99 $18.00

2 SDSDXVE-064G-ANCINSandisk 64GB Extreme SDHC Memory Card $27.00 $34.50 $39.89 $19.99 $29.44

3 WD4002FYYZWestern Digital 4TB SATA *No Substitutions Allowed $175.00 *$131.09 *$133.09 $186.00

4 9779B001Canon PowerShot SX530 HS Digital Camera $230.29 $232.00 $250.00 $360.05 $248.00 $249.00 $392.00

5 1959C001Canon Vixia HF R80 Camcorder- Flash Memory $295.95 $299.00 $320.00 $349.99 $340.00 $279.00 $392.00

6 1451V097Canon SC-A80 Soft Carrying Case for Camcorders $20.45 $22.99 $23.50 $24.00 $19.95

7 0235C001 Canon PSC 4200 Camera Case $21.00 $22.95 $21.00 $19.00 $22.958 Lightweight Floor Tripod $450.00 $13.56 $22.00 $24.99 $23.00

9 6055B002Canon BP-718 Lithium Ion Battery Pack $53.45 $56.00 $60.00 $59.00 $61.99

10 9763A001Canon NB-6LH Lithium Ion Battery Pack $41.29 $44.00 $40.57 $43.00 $44.99

11 V11H859020Epson PowerLite 107 LCD Projector $516.80 $475.95 $440.00 $465.00 $554.79 $460.00 $525.00 $549.00 $547.00

12 V11H741522Epson BrightLink 685wi Interactive Projector $1,904.55 $1,748.20 $1,314.00 $1,364.00 $2,108.99 $1,315.00 $1,921.00 $1,899.00 $2,020.00

13 V12H777020Epson BrightLink 685wi Wall Mount Kit $103.29 $94.65 $91.00 $95.00 $123.49 $88.50 $99.00 $106.25 $102.00

14 V13H010L96Epson PowerLite 107 Replacement Lamp $47.65 $48.45 $48.00 $73.14 $46.00 $59.00 $61.50 $69.00 $74.00

15 V13H010L88Epson PowerLite 98H Replacement Lamp $62.20 $61.50 $60.00 $113.99 $60.00 $69.00 $59.17 $69.00 $49.00

16 V13H010L78Epson PowerLite 97, 98 & 99W Replacement Lamp $96.45 $105.00 $95.00 $73.14 $93.00 $105.00 $69.99 $105.00 $70.00

17 V13H010L60Epson PowerLite 93, 93+ & 905 Replacement Lamp $116.40 $115.10 $115.00 $93.00 $125.00 $19.40 $125.00 $70.00

Digital Memory Storage

SATA Hard Drives

Digital Cameras/Camcorders & Accessories

LCD Projectors & Accessories

07/17/18 1




Howard Technologi

es

Hunt's Photo and

VideoInter-

PacificNashville's

Media PomeroyScott

Electric Troxell

18 V13H010L71Epson BrightLink 485wi Replacement Lamp $63.25 $63.95 $60.00 $59.00 $72.00 $50.17 $69.00 $49.00

19 V13H010L80Epson BrightLink 585wi Replacement Lamp $46.80 $48.75 $48.00 $46.00 $59.00 $22.59 $55.00 $44.90

20 V13H010L63Epson PowerLite Pro G5950 Replacement Lamp $433.30 $419.05 $425.00 $420.00 $440.00 $116.00 $469.00 $225.00

21 V13H010L76Epson PowerLite Pro G6050W Replacement Lamp $174.65 $155.00 $153.00 $190.00 $38.85 $172.00 $125.00

22 PJF2-UNV-SPeerless Universal Ceiling Mount Kit $73.30 $75.00 $85.00 $88.00 $109.00 $77.95 $79.00

23 HCU8HoverCam Ultra 8 Document Camera $386.95 $449.00 $430.00 $372.00 $395.00 $459.00 $430.00 $470.00

24 V12H758020Epson DC-21 High Resolution Document Camera $546.25 $535.15 $455.00 $461.00 $597.55 $465.00 $536.00 $579.00 $563.00

25 DC125Lumens DC125 Ladibug Document Camera $245.35 $310.00 $219.00 $237.00 $280.00 $214.25

26 C11CF24201Epson WorkForce WF-3720 All-In-One Inkjet $150.15 $120.00 $112.49 $103.00 $89.99 $102.00

27 B11B236201Epson WorkForce DS-530 Scanner $326.59 $275.00 $321.59 $298.00 $349.99 $344.00

28 B11B222201Epson WorkForce DS-860 Scanner $620.00 $660.31 $677.00 $799.99 $786.00

29 D9L64A#B1H HP OfficeJet Pro 8210 Inkjet $119.99 $95.00 $84.65

30 T3H-00011 Microsoft LifeCam HD-3000 $29.95 $24.09 $24.10 $27.54 $22.49 $32.00

31 PP3-00001Microsoft Wireless Desktop 3050, Keyboard+Mouse $46.25 $41.11 $47.49 $46.99 $47.00

32 P3Q-00001Microsoft Wireless Display Adapter $55.10 $45.51 $45.59 $52.99 $46.06

33 F1DA108ZOmniView PRO3 USB & PS/2 KVM Switch $192.36 $360.99 $237.99 $253.00

34 F1D9401-06OmniView Dual-Port KVM Cable, 6 feet, USB $23.74 $38.94 $30.99 $37.00

35 F1DC101H Belkin 19” LCD Rack Console $575.35 $572.69 $854.99 $754.42 $759.00

Microsoft Products

Switches: Monitor, Mouse and Keyboard

Printers & Scanners

Document Cameras & Accessories

07/17/18 2




Howard Technologi

es

Hunt's Photo and

VideoInter-

PacificNashville's

Media PomeroyScott

Electric Troxell

36 V12H467020Epson Active Wall Speakers ELPSP02 $134.60 $125.23 $125.00 $92.75 $144.00 $171.35 $139.00

37 980-000802Logitech Z150 2-Piece Speaker System $24.00 $13.93 $17.09 $17.00 $22.00 $27.04 $18.00

38 981-000014 Logitech H390 USB Headset $26.85 $23.87 $28.49 $29.00 $37.00 $39.06 $30.00

39 CHRGC30I+Aver Laptop/Tablet Charging Cart 30 $1,772.22 $1,155.00 $1,377.49 $1,425.00 $155.98 $1,335.00 $1,200.00

40 CS-1610-BLJar Systems Essential 16 Charging Station $260.00 $52.35 * $165.00

41 CB-A-84-00526-07 MobiView Teacher Tablet $285.0042 IW-A-11-00735-05-FULL Workspace Full\Single User $99.00

43IW-A-11-00735-05-FULL-

BLDGWorkspace Full\Building (25 Licenses) $999.00

* - Alternate Items bid.

To be funded through Technology Dept., Building Program, Individual Schools, or GPS.

Mailed to 99 vendors74 vendors did not respond

Recommend: Motion to award to lowest and best bid as shown.

Speakers & Headsets

Laptop Carts

Turning Technologies Products

07/17/18 3

Transportation

Pursuant to Section 16.1 of the Rutherford County Board of Education Bus Contract, the transportation

dept. has received a letter dated 6/27/18 from Christopher O’Connell, contractor of bus #187,

requesting voluntary termination of his contract with the Board. The transportation dept. is prepared to

award this contract to the next potential contractor on the appropriate contractor list.

Recommend Approval – motion to approve voluntary termination of the Bus Contract from Christopher

O’Connell, bus #187, effective as soon as possible.

Transportation


dept. has received a letter dated 7/10/18 from Marsha Broyles, contractor of bus #192, requesting

voluntary termination of his contract with the Board. The transportation dept. is prepared to award this

contract to the next potential contractor on the appropriate contractor list.

Recommend Approval – motion to approve voluntary termination of the Bus Contract from Marsha

Broyles, bus #192, effective as soon as possible.

Transportation


dept. has received a letter dated 7/11/18 from Betty McCord, contractor of bus #147, requesting

voluntary termination of her contract with the Board. The transportation dept. is prepared to award this

contract to the next potential contractor on the appropriate contractor list.

Recommend Approval – motion to approve voluntary termination of the Bus Contract from Betty

McCord, bus #147, effective as soon as possible.

Transportation


dept. has received a letter dated 7/11/18 from Roy Gossett, contractor of bus #74, requesting voluntary

termination of his contract with the Board. The transportation dept. is prepared to award this contract

to the next potential contractor on the appropriate contractor list.

Recommend Approval – motion to approve voluntary termination of the Bus Contract from Roy Gossett,

bus #74, effective as soon as possible.

Lease Agreement This agreement is entered on the ____ day of _____________, 2018, between the City of Eagleville (hereinafter “City” or “Lessor”) and the Rutherford County Board of Education (hereinafter “Lessee”). The purpose of the agreement is to lease the property described as the corner of Old Hwy 99 and New Hwy 99, Map 144 Parcel 06002 (hereinafter “Premises”) and as further illustrated on Exhibit A attached hereto. WHEREAS the City has voted and desires to lease the Premises, described above, to Lessee for the period of one (1) year without payment of any rental amount. Lessee for and in consideration of the use shall keep the Premises neatly mowed or bushhogged, clear of brush and/or other obstructions and maintained in a clean, neat and orderly fashion. Any repairs and maintenance of the property connected to Lessee’s use shall be at the sole expense of Lessee. The term of the lease shall automatically renew for an additional one (1) year term unless the parties agree to alter the agreement in writing and signed by both. Lessee shall not make any material alterations to the Premises without the consent of the City. Upon termination of this lease, for any reason, Lessee shall remove any improvements and items it has installed at Lessee’s own expense, unless further agreed to in writing by the Parties. The City shall have the right to enter the leased Premises, with reasonable notice to the Lessee of no less than twelve (12) hours. Lessee shall not sublet or assign the premises in any form, regardless of the City’s consent thereto. Either party shall have the right to terminate the lease described herein, with or without cause, after providing thirty (30) days’ notice to the other, as provided herein. If Lessee fails to maintain the premises, the City shall retain the right to terminate the agreement, if after providing notice of the deficiency, the deficiency is not remedied within ten (10) days. All notices shall be provided to the parties via certified mail, return receipt requested at the following locations:

City City of Eagleville c/o City Manager P.O. Box 68 Eagleville, TN 37060 Lessee: Rutherford County Board of Education ATTN: Director of Schools 2240 Southpark Boulevard Murfreesboro, Tennessee 37128

Lessee shall be responsible for any and all liability arising from Lessee’s use, management, and maintenance of the property. Lessor shall not be liable for any loss, injury, death, or damage to persons or property which at any time may be suffered or sustained by Lessee, its agents, assigns, or by any person and/or property who may at any time be using, occupying, or visiting

the Premises. Lessee hereby waives all claims against the City for damages to improvements that are now on or hereafter placed or built on the Premises and to the property of the City. Lessee shall upon termination of the lease promptly return possession of the premises to the City and peaceably surrender the Premises. This lease represents the entirety of the agreement between the parties. City of Eagleville Rutherford County Board of Education By:______________________________ By:______________________________ Its: ___________________________ Its: Chairman

Documents

AGENDA WITH RECOMMENDATIONS FROM THE DIRECTOR … · E. Quantum Learning Contract with LaVergne Lake Elementary ... Band + Music Boosters Private lessons ... - Listen to your Director