September 2011 Bishop’s Cleeve Parish Council

MINUTES for Full Council meeting

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Contents

AGENDA ...................................................................................................................... Error! Bookmark not defined.

Police Report: ............................................................................................................................................................. 5

Report from the Chair of the Council ......................................................................................................................... 8

MINUTES of Full Council July 2011 ............................................................................................................................. 9

Allotment Committee Minutes ................................................................................................................................ 11

Community Engagement Committee Minutes ........................................................................................................ 12

Amenities Committee Minutes ................................................................................................................................ 13

Planning Committee Minutes .................................................................................................................................. 17

Recreation Committee Minutes ............................................................................................................................... 22

Premises Committee Minutes July ........................................................................................................................... 23

Premises Committee Minutes – August .................................................................................................................. 24

Applications for Co-option of Parish Councillors ..................................................................................................... 27

Payments to be noted(July) ..................................................................................................................................... 32

Payments to be authorised ...................................................................................................................................... 33

Dates for Meetings ................................................................................................................................................... 36

Redesigning Gloucestershire Care Services – Feedback .......................................................................................... 37

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Bishop’s Cleeve Parish Council

MINUTES of the Meeting of Bishop’s Cleeve Parish Council held on the 1st September

2011 at the Parish Council Offices at 7.30pm- 1. Member of the public was invited to address Councillors: He informed the Council

that teenagers attending the Pecked Lane Play area in the early hours of the morning

were taking part in drinking and anti social behaviour. Suggested park to be locked at

night. Co-option candidates Mr Badham, Mr Stayt and Mr Hall attended. Cllr S

Hillier Richardson asked if the Parish Council could undertake housing needs survey.

Planning Committee to consider

2. Attendance of Councillors recorded as Cllr P Lightfoot (chair), Cllr A Lightfoot, Cllr P

Taylor, Cllr J Peake, Cllr G Jackson, Cllr P Richmond, Cllr A Shakespeare, Cllr M Cooper,

Cllr G Matthews, Cllr L Drake, Cllr F Beattie and Cllr K Peake (12) County Councillor

Ceri Jones, Borough Councillors’ Hillier Richardson and Bird attended

3. Absences recorded from Cllr Mackinnon(holiday)

4. Declaration of interests of matters on the agenda included allotment plot

holder/Councillor

5. Police Report was presented by PCSO Hannah Dill and questions were asked by

Councillors. Feedback from Council regarding police reporting requested

comparison with similar sized geographical areas, comparison with previous year and

levels of seriousness. Councillors were reminded that any questions could be sent to

the Clerk in advance for forwarding to the Police so they may come prepared with

answers.

6. Borough Councillors’ presented a monthly verbal report and answered questions

from Parish Councillors. Planning Committee to consider if Clerk should write to TBC

to ask for Housing Needs statistics.

7. County Councillor Jones presented a monthly report Wingmoor planning committee

will take place on 23/9/11and Parish to give 24hrs notice to GCC that we wish to

speak. Clerk to confirm with CC Jones where we send the notice.

8. The report of the Chair of Council for July 2011 was noted. Feedback requested for

Cleeve Conservators. Feedback for Play Rangers was very positive

9. Council agreed for accuracy the minutes of the July 2011 Parish Council meeting

10. Matters arising for information purposes only

11. Council noted the draft minutes for committee meetings held during July/August

2011: allotments, c/ engagement, amenities, planning(5), recreation, premises (2)

Cllr Jackson sought clarification on premises meeting on 23rd August

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12. Council agreed the co-option of Mr K Leech and Mr P Badham– Cleeve St Michaels; Mr R Stayt and Mr B Hall – Cleeve West; Mr D Lewis – Cleeve Grange

13. Council noted that draft covenant for discussion has been received and submitted to planning committee and legal advisors. Council authorised Chair of Council and Clerk to sign at appropriate date in the future

14. Council authorised payment lists

15. Council noted dates for meetings September to December 2011. Additional dates included opening of rose garden, TBC Parish /Town Seminar 6/10/11 and Faster Broadband information seminar 20/9/11

16. Council noted that GCC are seeking feedback regarding Adult Care Services 17. Council were asked for any other business for information purposes at the

discretion of the Chair

Observational Documentary invitation

Positive Feedback relating to Youth Theatre summer scheme

Tithe Barn AGM 19th September 7pm

Litter picking scheme

New Homes bonus scheme

18. Confidential business to be discussed pertaining to Formal Complaint and Employment Matters- Chair called for Close Session

19. In line with Council’s policy on Formal Complaints, the Clerk informed Council that a verbal formal Complaint has been received and noted.

20. Clerk informed Council of employment issue and was given authority to recruit a temporary member of staff for a fixed term

Meeting closed at 21.08pm

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Police Report:

July and August 2011

Crime figures

13 Violent crimes which includes Fear Alarm and Distress:- These include Domestic altercations, youths fighting,

egg thrown at properties.

15 Thefts :- These include pedal cycles, shoplifting batteries stolen from vehicles, and wheelie bin. 7 Burglaries:- These include:- Dwelling and non dwelling properties and also attempted burglaries

2 Fraud

20 Criminal Damage:- These include:- damage to vehicles, fence damaged, light & windows broken, graffiti, paper

lit in garden.

2 Drug Offences both dealt with at the time of the offence

1 Public order dealt with at time

The rape from June not enough evidence to support a prosecution

The Arson at Mill Parade offenders still on Bail

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Report from the Chair of the Council

Chair’s Report for July/August 2011

19/07/11 Wingmoor Farm Liaison

Short meeting. Final version of health impact assessment should be published shortly.

Currently the Grundon planning application for extension of their operating licence is still on

schedule to be determined by GCC in September.

20/07/11 PACT

BCPC received positive feedback regarding our extensive contribution to youth engagement

priority. Sgt Kate Holt undertook to get PCSOs to drop in on youth activities on an occasional

basis – preferably to perform some specific activity (e.g. security marking of bikes). Youth

engagement was retained as a priority for the next 3 months in order to maintain focus.

21/07/11 Premises

Attended as an observer / member of the public. Was pleased to see committee stand up for

the wishes of the local community with regard to our offer of a Police Point in the Community

Building and to not be intimidated by GCC officers.

28/07/11 Community Engagement

Attended by representatives of Youth Forum + prospective councillor. Youth reacted positively

to what council are offering. Emphasised that onus is on them to ensure that service is used

and to provide feedback as to how it could be developed to meet user aspirations.

30/07/11 GCC

Emailed Cllr Mark Hawthorne / Mark Parker to clarify our expectations regarding negotiation /

communication with other local authorities and to inform him of the open basis on which our

council makes decisions.

3/8/11 Play Rangers

Went along to first Play Rangers event. Around 5 or 6 young people present who appeared to

be engaged.

Pete Lightfoot

25/08/11

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MINUTES of Full Council July 2011 Minutes of the Meeting of Bishop’s Cleeve Parish Council held on the 7th July 2011 at

the Parish Council Offices at 7.30pm- Welcome by Chair of Council

1. No Members of the public were in attendance –PCSO attended

2. Attendance of Councillors recorded as Cllr P Lightfoot, Cllr A Lightfoot, Cllr P Taylor,

Cllr G Jackson, Cllr P Richmond, Cllr M Cooper, Cllr G Matthews, Cllr Mackinnon, Cllr L

Drake and Cllr J Peake & Cllr K Peake arrived at 19.34 (11)County Councillor Jones &

Borough Councillors East, Hillier-Richardson and Bird attended

3. Absences recorded and authorised as Cllr F Beattie & Cllr A Shakespeare

4. Councillors were invited to make a Declaration of interests of matters on the

agenda.

5. Police Report was noted as distributed

6. Council invited Borough Councillors’ to present a monthly report

7. Council invited County Councillor Jones to present a monthly report.

8. The report of the Chair of Council for June 2011 was noted. Councillors were

signposted to item 27 of standing orders- Relations with the press/media

9. Council agreed for accuracy the minutes of the previous meeting held in June

2011

10. Matters arising for information purposes only- External Auditors report was read out

and noted by Council. The matter will be considered during the budget setting

process.

11. Council noted the draft minutes for committee and sports field user group

meetings held during June 2011

12. Council authorised the Chair of Council to sign the Service Level Agreement with

Young Gloucestershire to provide youth provision with effect from September 2011

in line with the Power to prevent Crime and Disorder

13. Council agreed the criteria for the co-option of Councillors where there are vacant seats as agreed.

14. Council authorised payment list

15. Council noted dates for meetings July, August and September 2011. Note

additional Community Engagement meeting in July

16. Councillors noted that no resolution has been submitted for debate on the behalf of the parish council at the GAPTC annual meeting. Councillors were informed Wednesday 29th June that resolutions must have been submitted by Friday 1st July to the Clerk for it to be included on the agenda

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17. Council noted the attached report and agreed to delegate to the Amenities Committee the matter of the Kayte Lane Cemetery with the request that the Amenities Committee brings a recommendation to full Council with budget implications by November 2011. It was agreed after a vote to go ahead with this proposal ( 7 for and 3 against and 1 abstention)

18. Following a meeting with potential developers the Parish Council confirmed that it would be willing to accept ownership of only the green open spaces identified as J for informal play area and N as equipped play areas within the proposed Cleevelands Development under s106 agreements with appropriate commuted sums in line with s106 policy booklet already adopted by Parish Council. Other matters remain as stated in the s106 policy booklet. An amendment proposal was agreed that Bishops Cleeve Parish Council confirms its custom and practice to own and maintain designated play areas within the village. The Council has not and does not currently wish to, adopt or take ownership of highways, footpaths or verges and other green areas and would support the continued practice of the Borough adopting and taking responsibility for such open spaces.

19. Council agreed acceptance of short term temporary lease for the community building youth club annex and designated Chair of council and Clerk as authorised signatories.

20. Council approved insurance premium of no more than £1500 for building and contents insurance of community building to be arranged with parish council insurance company in line with the expectations of the long term lease and existing cover for the parish council. Finance to come from the grant of £2.5k already received from GCC

21. Council noted that the Parish Council is required to purchase the relevant licences for the community building, parish office and sports field pavilion (music, performing and TV)at a Cost of £567. Finance to come from the grant of £2.5k already received from GCC

22. Council adopted the pension policy for the Council as distributed 23. Council authorised the Clerk to enter into a contract with a gas provider by

September 2011 to replace the existing contract between GCC and WMS 24. Council confirmed it is still willing to accept ownership of the land currently leased

from TBC at the sports field or to accept new long term leases of equal duration for both parcels of land with the Chair and the Clerk being authorised to sign such documents once approved by our legal representatives.

25. Council was asked for any other business for information purposes at the discretion of the Chair.

Apologies from Cllr Mackinnon received for Sept meeting.

Meeting closed at 21.07

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Allotment Committee Minutes

MINUTES of the Allotments Committee at the Parish Council Office on Thursday 25th August 2011 1. Public Session- 2 members attended. Matter of shed over stepping path line. Dogs

on allotments. 2. Committee to note no Apologies for absence. In attendance was, Cllr A Lightfoot,

Cllr P Lightfoot (chair) Cllr Jackson, Cllr Richmond, Cllr Shakespeare, Cllr J Peake 3. Committee noted declaration of interests for matters on the agenda from Cllr Peake

as a plot holder 4. Minutes of the decisions of previous meeting held in June 2011 agreed for accuracy. 5. Finance reports noted by Committee 6. Request for funding to deal with Rat problem around plots 100 was not authorised.

Advice from Rat specialist to be cascaded to plot holders and to update TA and tips booklet for next year.

7. Vacant plots and waiting list updates noted. Waiting list 4 and 1 vacant plot. 8. Inspection report by clerk. 5 plots with notice to remedy and 1 notice to quit 9. Any other business for information purposes only at the discretion of the chair.

Lock situation raised

Fence at water course

Future agenda item for review of inspection process

Glos Highways request for adjoining landowners details noted 10. Suspension of Standing orders for matter to be considered in Confidence. Members

of public left. 11. Consideration of request by plot holder to have eviction notice overturned. All

correspondence & timeline had been distributed and all matters were fully discussed. Responses to points raised were notated on time line- see file. Clerk was instructed to inform Plot holder of responses and decision

Committee agreed that the process and policy of the Committee had been followed by the Clerk and that there was evidence to support the actions of the Clerk as being fair and professional in carrying out the instructions and policy of the Committee

The eviction notice was correctly served

4 for, 1 against (and 1 declared an interest and did not take part in the vote) voted to evict.

As gesture of goodwill and without prejudice refund annual rent agreed 4, 1 abstained and 1 declared

Cllr Richmond left at 21.00 12. Reinstatement of Standing orders took place

Date of next meeting 27th October 2011

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Community Engagement Committee Minutes

MINUTES of the Community Engagement Committee at the Parish Council Office on Thursday July 28th at 7.30 pm 1. Public Session- 1 member of the public and 3 Cleeve Youth forum members

attended and the committee updated the youth forum on agreements set up during the summer and from September 2011.

2. Committee noted attendance from Councillor P Lightfoot, Cllr A Lightfoot, Cllr P Taylor, Cllr A Mackinnon, Cllr Richmond. Apologies for absence to be noted from Cllr F Beattie

3. Committee noted there were no declaration of interests for matters on the agenda 4. Minutes of previous meeting held in June 2011 were agreed as accurate 5. Committee noted financial reports as presented at meeting 6. Committee agreed a request for vire of £2k to premises budget to complete the

works to the community building youth room 7. Committee noted youth provision with Play Rangers for Gloucestershire in sum of

£800 for Wednesday 6 to 8pm during August at Finlay Way play area has been arranged by Clerk following the delegated authority given in June meeting

8. Youth provision from Play Rangers agreed for Thursday evenings 6 to 8pm at Finlay Way play area for 7 Months from September 2011 to March 2012. (Crime and disorder power) in the sum of £250 per session with a review at 3 months period. Subject to review of August programme.

9. Committee to agree the content for September 2011 Parish update. Clerk recommends a Youth Engagement feature within a A4 double side edition. New standard box – Other Council highlights to include upcoming events.

10. Committee are asked to note £2k grant from Youth Engagement budget to be paid to Cleeve Colts-LGA 1972 s14 is due in September following the signing of the SLA

11. Any other business for information purposes only at the discretion of the chair. Update from TBC re the £8k grant for youth engagement distribution Funding from Police for the YG Bus on Friday evenings for 6 weeks was noted Youth Service request for voluntary work- clerk to enquire further regarding supervision of individual and degree of risk. Clerk was given delegated authority to make a decision following risk assessment. Date of next meeting September 8th 2011

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Amenities Committee Minutes Minutes of Meeting of the Amenities Committee on 18th August 2011 at the Parish Council Offices

1. Attendance recorded as – Cllrs F Beattie, L Drake, A Lightfoot, G Matthews, P Taylor. 1 member of the public attended.

2. Apologies received from Clerk. Committee agreed that Cllr A Lightfoot would take minutes of meeting.

3. Declaration of Interest of matters on the agenda - None 4. No member of the public addressed the committee. 5. Minutes of the previous meeting held on 16th June 2011 Agreed for accuracy 6. Financial report – Noted. 7. Committee to consider request for funding for barrier at Deans Lee at request of

County Councillor Jones – No information was available. Matter deferred. 8. Cemetery Report discussed. It was agreed to recommend to the Full Council

that more information is needed before a decision about the Cemetery future is made. It was recommended that an Officer from TBC be invited to attend a special meeting of the Amenities Committee. A list of questions will be composed before the meeting based on discussion and any input from other BCPC Councillors and all members of the Council are invited to attend.

9. Any other business For information: Enforcement Officer visited Bishops Cleeve on 14 occasions in June and issued 10 tickets. Notice of temporary closure of Coffin Path from 18th July 2011 noted. Note of parking restrictions on Kingsclere Drive/Marlborough Close. Street lighting changes from beginning of August.

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Planning Committee Minutes Bishop’s Cleeve Parish Council – Planning Committee attended a meeting held

at 6.30pm on Thursday 28July 2011.

Agenda

Public Session – 2 in attendance – concerns raised regarding 14 Farriers Reach

1. Attendance from PR, PL, AL, GJ

2. Apologies noted from JP, KP

3. Minutes of meeting held on 14. 07. 2011 and 21.07.2011 agreed

4. Planning Applications received for consideration

5. Decisions made by TBC/GCC Noted

AddrAddress Ref No. BCPC TBC

31 Tobyfield Road 11/00497/FUL SUPPORT Permit

10 Bishops Drive 11/00601/FUL No mtg Permit

Mill Parade Development

11/00382/FUL No mtg Permit

6. Other information - Noted

Parish Council Seminar Notes.

Letter of objection ref: 17 Gotherington Lane, 11/00675/FUL.

Weekly TBC Decision list and applications list

7. Other Matters for Consideration - Noted

Variation of premises Licence July 2011(Tithe Barn) - noted

Permitted Development – letter agreed

Site Address

TBC Ref No./ Submit Date

Proposal BCPC response

33 St Michaels Avenue

11/00683/FUL Conservatory to rear of property support

23 Hisnams Field

11/00689/FUL Rosewood Conservatory to rear of property

support

17 Two Hedges Road

11/00709/FUL Retrospective permission for shed to be used as playroom requested

object

27 Bishops Drive

11/00668/FUL Erection of new dwelling unit to the rear of 27Bishops Drive

duplicate

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Bovis Homes Appeal changed to Written Appeal by applicant ref 10/011/LBC

10/01168/FUL Mirrors on gates lodged to Secretary of State.- letter for

submission agreed

8. Any Other Business Noted

Homelands 2 planning appeal date to be noted – Committee confirmed its

intention to attend and speak at inquiry. Do not want to use paid

representation from external source.

Homelands 2 Green Business Park available in office – Deferred to next

meeting.

Origin 3 will send a hard copy of the Environmental Statement and

Environmental Statement (non technical summary)

They would like to discuss the Covenant, section 106 and also have further guidance notes. Origin

have stated that Jo Hawkins will be in touch to arrange a meeting.

The meeting closed at: 7.30pm

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Recreation Committee Minutes

Minutes of Recreation Facilities Committee meeting on 14th July 2011 at 7.30 pm at the Parish Council Offices- In attendance was Cllrs P Lightfoot, Cllr A Lightfoot, Cllr Peake, Cllr Richmond, Cllr Taylor. Jon Symons and Andrew Moss attended on behalf of Cleeve Colts 1. Public session- invited Guests from Cleeve Colts discussed SLA 2. Councillors were asked to declare any interests in matters on the agenda 3. Committee noted apologies received from Cllr Cooper 4. Committee agreed the Minutes of decisions made at the May 2011 meeting. 5. Committee formally accepted the SLA for Cleeve colts as attached with amendments

as noted at discussion with Cleeve Colts. 6. Committee were informed that there is a H & S Risk identified (including fire risk) for

sports field pavilion. Quotation has been obtained to provide iron gates in front of wooden changing room doors to minimise access to building with items that may cause a fire. Costs no higher than £6k. Committee wish to consider this during budget setting process.

7. Suspended Standing Orders to discuss matter not on the agenda: Recreation Committee confirmed that they would agree to play rangers providing free

access play sessions 1x week 6 to 8pm at Finlay Way Play area during summer school

holiday (Power of Crime and Disorder). Funding from Youth Engagement budget as CE

Ctte has delegated authority to Clerk to arrange summer provision for upto 2 sessions

per week. Recreation Committee confirmed that they would agree to 2 x ½ day sessions

at the sports field with Play Rangers during School Summer holiday.

Standing orders reinstated.

8. Any other business at the discretion of the chair for information purposes only- Committee were informed that under H & S /Risk Assessment process the following matters are currently in hand a) Contracts for servicing Gas Boiler on annual basis- seeking competitive tenders

from operatives who are qualified to service/maintain Commercial size boilers b) Contract for annual inspection and maintenance of astro surface by specialists.-

seeking competitive tenders from operatives who are qualified/experienced to inspect/maintain Astro surfaces

c) Electricity diversion- seek legal on advice if we have to sign and if we should receive way leave income.

Agenda item specific planting scheme for sports field from Cllr Richmond.

Meeting closed at 8.42pm

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Premises Committee Minutes July MINUTES OF THE PREMISES COMMITTEE ON 21st July 2011 AT 7.30 IN THE PARISH OFFICE

1. Public session –none attended 2. Attendance Councillors’ Mackinnon, Jackson, Shakespeare, A Lightfoot, P Richmond, Taylor and Drake 3. No Declaration of interests by Councillors were applicable to agenda items 4. Committee agreed accuracy of Minutes of decisions taken at May meeting 5. Financial reports noted by Committee 6. Committee noted that clerk has arranged for alternative water pipe to be installed to water fountain,

additional pump to be installed and additional stone rocks to be placed (Risk Assessment action) 7. Committee noted that information has been requested before a provisional service level agreement with

the Tithe Barn (to take on the bookings and caretaking role) can be prepared. 8. Committee noted that temporary lease for CB has been signed and completion took place on Friday 8th July.

BCPC staff worked to action plan to clear; clean and make safe the rooms following the way the building was left by previous occupants. Some items of remedial works have been instructed by clerk and have been completed on H & S grounds eg electrical points, toilets, safety glass and trip hazards. Committee agreed that after the grants are received a Letter with invoice is to be sent to Mark Parker for compensation to cover extra costs

9. Committee discussed update from GCC and agreed the use of unfurnished meeting room 4 to police (subject to agreement of GCC to sublet). Rent of £3k per annum for 3 year period. Community wishes for the police not to be in the library at the public meeting (March 2011) was noted and the council agreed to formally request the sub-let as detailed in the Community Offer Guidance notes. The police authority, County Councillors and Lead officers to be informed by letter. Clerk to Action and to inform Echo of ongoing developments of c/b.

10. Committee authorised clerk to accept bookings for Community Room 3 from September 2011 based on pricing schedule in management plan accepted in May 2011.

11. Committee agreed use of room 3 free of charge for Children Centre Young Carers group (Tuesday afternoon) continuing practice from GCC management of building.

12. Committee authorised clerk to remove existing GCC sign. 13. Committee authorised Clerk to place works contract for listed items except for front door, to be done as

soon as possible to enable the community building room 3 and 4 to be fit for purpose. The C/E committee to be requested for a grant. Committee agreed to award contract to P with stage payments, All items have been agreed to be done in building policy and management plan in May 2011. Legal Notices have been placed and competitive tendering process followed. 5 Prices were provided to the Committee along with recommended criteria. The Committee agreed to award the contract to the lowest price after adjusting the figures for the front door, with past experience and flexibility of start date also noted.

Any other business for information purposes at the discretion of the chair of the meeting

Clerk to follow normal procedure for breach of booking conditions.

Meeting closed at 8.45pm

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Premises Committee Minutes – August DRAFT MINUTES OF MEETING OF THE PREMISES COMMITTEE HELD ON 23rd August 2011 AT 7.30 IN THE PARISH

OFFICE

1. Public session –none attended 2. Attendance recorded as Councillors’ P Richmond (chair), Taylor, Shakespeare and Drake. Apologies received

from Councillors T Mackinnon, A Lightfoot and G Jackson 3. Declaration of interests by Councillors Taylor and Richmond (where applicable to agenda items) was noted

in that a meeting had taken place with Richard Bradley (from Police Authority) and the Clerk, Cllr Taylor and Cllr Richmond which had been instructed by the Premises Committee to take place. Cllr Taylor, declared as head of SARA Group, he had given Richard Bradley a tour of 4 premises in the village for his information.

4. Committee agreed accuracy of Minutes of decisions taken at July meeting 5. Financial reports to be noted by Committee were not available 6. Suspension of standing orders to allow decision to be made within 6 months of previous decision on same

matter following further information received from GCC 7. Committee discussed latest information on proposed police point including verbal update from Cllr Taylor

and information already distributed in writing to Councillors. Cllr Shakespeare, Cllr Drake and Cllr Richmond asked questions of Cllr Taylor. The Clerk gave a verbal explanation of some of the paperwork. Cllr Taylor spoke to the Committee to explain that he was relaying information gained and explained the rationale of his opinion (including time lines) and felt that the committee should reconsider its policy. After long discussion and debate, Cllr Richmond proposed that he felt that the decision of the Council taken on 21st July 2011 was no longer viable and the reason for the withdrawal of the original offer from the Parish would be made based on the letter dated 5th August from the County Council which should be communicated to the Police.

8. Committee agreed further actions (Cllr Taylor did not take part in the vote) 1) Letter to police to be sent stating that the Parish has reluctantly accepted the advice from the County

that a rent of £5k would be appropriate and that we are still dependent on the permission of the County to

sub-let the area under discussion as stated in County letter of 5th of August.

2) A letter to County stating that a) we reluctantly accept their advice to increase rent chargeable to £5k and

we acknowledge that we require the permission of the County to sublet and hope it would be forthcoming

at the time of completion of the long term lease. b) We do not wish to take up the offer from the County of

50% of any revenue derived from the police point going into the library.

3) If the County insist, the Committee agreed to pay £2.5k rent for as long as the police occupy the room up

to a maximum of 3 years in order to obtain sub-let permission for the Police to be situated in the

Community Building

9. Reinstatement of standing orders 10. Any other business for information purposes at the discretion of the chair of the meeting- SARA meetings

Meeting closed at 21.08pm

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The Clerk having discussed the matter with GAPTC advised that

The Clerk is employed to act in the best interests of the council and therefore acted

correctly to pass on information to council or committee at the earliest opportunity or

to seek further advice where needed -

All the information available should be presented to the committee for them to decide

formally what action to take and to direct the clerk on those actions

GCC funding of library services is not part of BCPC remit and should not influence

decisions

GCC long term lease is not ready for signature and BCPC cannot be certain of

completion of lease

GCC have right to veto sub let as contained in their documents

BCPC does not have power to finance library services but could use s137 to benefit the

community. This power is under the direction of full council and not committee

Any monies received from GCC would be to full Council and they would decided how to

use that monies

The Clerk reminds Committee that

Full council has minuted it is in favour of sub-let and no authority has been given to

negotiate differently. (April 2011 point 25)

Premises Committee agreed in July 2011 point 9 that it wished to offer the room to the

police and confirmed the rent it would seek AFTER the committee heard and discussed

the update from GCC via the Clerk

The full Council nominated Cllr P Lightfoot and Cllr Shakespeare to negotiate on the

police point (March 2011 point 46)

At the meeting the Clerk reminded Committee of standing orders state that no decision

can be reversed within 6 months and to do so requires standing orders to be

suspended.

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Environment Directorate Shire Hall

Gloucester

GL1 2TH

Ms Belinda Holder

Clerk to the Council

Bishops Cleeve Parish Council

Church Road

Bishop’s Cleeve

Cheltenham

GL52 8LR

Fax: (01452) 425674

email: john.lane@gloucestershire.gov.uk

Please ask for:

John Lane

Phone: (01452) 425649

Our Ref:

Your Ref:

Date: 5 August 2011

Dear Ms Holder

Thank you for your letter dated July 22nd 2011 and your subsequent email dated July 29th 2011 @ 08:48am.

You will be aware that Bishops Cleeve Parish Council currently occupy the youth building under an interim lease,

which does not include within it the capacity to sub-let space. The granting of any subsequent longer term lease

is, as stated in the Big Community Offer decision notice, a matter for negotiation and agreement.

In response to your request, a copy of the model lease is attached for your information and consideration.

I very much hope that we are able to find a way forward which ensures that both the youth and library service

benefit from any potential income from partner organisations. With regards to this matter, Cllr Mark Hawthorne

has made it clear that the offer as communicated to your Councillor, Phil Taylor, still stands. The outline of the

agreement is as follows:

Agreed that the Parish Council should not undercut the County on price. GCC suggests that a reasonable rent for the parish to ask for is £5k – therefore leaving the police to make a decision on purely operational grounds.

Agreed that whatever the police choice, that GCC and the parish split the income 50/50 for a period of 3 years (to be agreed). Effectively this is a guarantee to both parties, mitigating a loss of income resultant with the police choice of location. It also has the benefit of helping the parish with their emerging plans for youth provision.

I am on leave as of this week, however one of my colleagues would be more than happy to come and meet you

and continue this dialogue. Please don’t hesitate to get in touch via John Lane, Big Community Offer Officer, on

01452 425649 or john.lane@gloucestershire.gov.uk.

Yours Sincerely,

Mark Parker c.c. Peter Lightfoot

Big Community Offer Gloucestershire County Council

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Applications for Co-option of Parish Councillors

The following candidates meet the Criteria set in July 2011 and should be considered for

Co-option:

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29

30

31

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Payments to be noted(July)

account summary amount

commercial Vacum cleaners for 2 premises (replacement and additional ) 376.18

Cleeve fire protection Comm. Building extinguishers service and repairs 214.68

Commercial IT Copier technical support, usage and toners 213.80

Glebe Grass cutting at play areas and parish office 1097.47

Glos calculating Payroll 54.00

Glos DBF Allotment rent 400.00

Mileage Reimbursement (2 people) 49.72

D Lewis Grounds man 900.00

Low cost cleaning Com building 216.00

Moore stephens audit 1050.00

Northcliffe media Legal notices 68.64

Place maintenance Grounds work at sports field 444.00

Pinnacle construction Goal post at pecked lane reinstated, brook maintenance, lock

removal at com building

446.56

PS Property services Periodic and PAT testing at com building, astro, s/f pavilion 320.00

Stannah lift services Annual service 165.47

Spec Security system ltd Annual service 133.80

TCG IT Ltd IT support contract 240.00

Total ltd telephone 97.97

D Walker Grounds man 900.00

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Payments to be authorised

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Dates for Meetings

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Redesigning Gloucestershire Care Services – Feedback

Redesigning Gloucestershire’s Care Services

We need to hear about your experiences by 12th September

Gloucestershire County Council wants to hear about people’s experiences of Adult Care Services, from the first contact with the County Council through to when you no longer need our services. We are calling this the ‘Customer Journey’.

If you have an interest in, or have experience of social care support from the County Council, we would like to hear from you, particularly in the following areas:

• Views of individuals as well as organisations

• Users of our services as well as carers, family members, or friends of those who use services

• People who have approached the County Council directly as well as those referred by a GP or following a stay in hospital • Anyone else who wishes to contribute

Tell us: • What works well and what doesn’t

• What your experience was of the different stages of contact with care services, i.e. on first contact; on being assessed; on receiving a service; during reviews and changes

• How do you think the system could be improved

The deadline for this information is 5pm on 12th September 2011. All submissions will be considered as part of the process of redesigning the ‘Customer Journey’. Click here for more information about the project and how to take part. You do not have to give us your name and address if you do not want to.

If you would like to discuss any aspect of this project, please contact Clare Huckett, Customer Voice Project Manager, Strategic Planning & Policy, Community & Adult Care Directorate, Gloucestershire County Council, Shire Hall, Westgate Street, Gloucester.

clare.huckett@gloucestershire.gov.uk; Tel: 01452 427036.