Upload
others
View
2
Download
0
Embed Size (px)
Citation preview
Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited
English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting.
AGENDA
OF THE CITY
COUNCIL WORK SESSION
CITY OF EAST GRAND FORKS
TUESDAY, DECEMBER 10, 2019 – 5:00 PM
**Reminder to have your microphone on and speak into it during the Work Session**
CALL TO ORDER:
CALL OF ROLL:
DETERMINATION OF A QUORUM:
1. Request for Approval of Pre-design Service Proposal – Reid Huttunen and Karla Anderson
2. Consider Ice Rink Request – Paul Gorte
3. Review of Water Tower Designs – Marc DeMers
4. Update to City Park Designations – Ron Galstad
5. Review of Metropolitan Planning Organization Rental Agreement – Nancy Ellis
ADJOURN:
SEE NEXT PAGE FOR THE SPECIAL MEETING AGENDA
1
Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited
English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting.
AGENDA
OF THE CITY
COUNCIL SPECIAL MEETING
CITY OF EAST GRAND FORKS
TUESDAY, DECEMBER 10, 2019 – 6:00 PM
CALL TO ORDER:
CALL OF ROLL:
DETERMINATION OF QUORUM:
SCHEDULED PUBLIC HEARINGS:
1. Public Hearing for the consideration of a 5% increase to the tax levy.
NEW BUSINESS:
2. Consider adopting Resolution No. 19-12-85 approving a 5% increase to the 2019 tax levy.
3. Consider adopting Resolution No. 19-12-86 approving the 2020 budget and to authorize specific
financial related activities.
ADJOURN:
Upcoming Meetings
Regular Council Meeting – Tuesday, December 17, 2019 – 5:00 PM – Council Chambers
Council Meeting – Tuesday, January 7, 2020 – 5:00 PM – Council Chambers
2
AGENDA ITEM #_______
Request for Council Action
Date: December 10, 2019
To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Vice-President Chad Grassel; Council members Clarence Vetter, Dale Helms, Tim Riopelle, Tim Johnson, and Marc DeMers.
Cc: File
From: Reid Huttunen, Parks & Recreation
RE: Request to move forward with JLG Architects for Pre-Design Services of Recreation Facility improvements
Background: We have received a written proposal from JLG Architects to contract with them for Pre-Design/Pre-Referendum Services on the discussed Recreation Facility improvements. The attached proposal includes a listed description of their scope of work from now through a potential referendum vote on the November 2020 General Election. Proposed work includes:
- further discussion with stakeholders on programming and design needs to establish projectgoals
- Development of preliminary design concepts- research and comparison of tax rates in similar size and neighboring communities- Lead and Facilitate Community Forums & Input sessions- Community survey to seek feedback on proposed option- Pre-referendum services and community messaging through election
Budget Impact: See attached Proposal
Recommendation: Consider authorizing the hire of JLG Architects to continue with Pre-Design and pre-referendum services as described in attached proposal.
Enclosure: Proposal from JLG Architects
WS 1
3
JLG Architects | Michael McLean 124 N 3rd St | Grand Forks, ND 58203 | p.701.738.2498 | c.701.388.0214 | [email protected]
Page 1 of 4
Dear Reid:
Thank you for considering JLG Architects for this opportunity. Based on the
information provided, we have developed the following scope of work; once
accepted and signed, a formal AIA contract will be executed that aligns with
this proposal.
PROJECT DESCRIPTION The project consists of three phases:
1. A feasibility study on the replacement of the existing ice plants and deferred maintenance projects at its Civic Center andVFW Memorial Ice Arenas (completed).
2. Pre-referendum services leading up to a potential sales tax vote in November, 2020 for arena improvement project(s).3. Schematic Design through Construction Administration Phases for a arena improvement project(s) if the vote was successful
and the project(s) are able to move forward.
PROJECT TEAM OWNER: City of East Grand Forks
ARCHITECT: JLG Architects • Principal-in-Charge: Lonnie Laffen• Project Manager: Mike McLean• Other: Randy Lieberg, Arena Planner/Ice Arena Specialist• Other: Scott Ward, Ice Systems Designer
CONSULTANTS: Mechanical and Electrical Engineering Consultants: Obermiller Nelson Engineering (ONE); Structural Engineer (as needed, limited scope): Heyer Engineering; Civil Engineer (as needed, limited scope): AE2S
PROGRAM Preliminary program developed between the Stakeholders and the Architect includes the following program components:
• Phase 1 Feasibility Study Program components:▪ Potential expansion to the Civic Center Arena, including a second ice sheet, mechanical and support
space, locker rooms, accessible lobby/entry, community room, and shared concourse space.▪ VFW Arena upgrades with a potential conversion to include field turf, running track, and other multi -
purpose functions▪ Miscellaneous site improvements for both the Civic Center Arena and VFW Arena.
• Other program elements to be considered as part of the Phase 2 Pre-referendum services:▪ Improvements to Stauss Park ballfields including turf and lights.▪ Greenway improvements
SCOPE OF WORK As defined by Phase below.
Pre‐Design, Site Analysis, and Pre-referendum Phase Description of work: Owner's program, the financial and time requirements, and the scope of the Project are established. Site ‐related limitations are identified; requirements and general scope of the components for the Project are established. The Owner shall sign‐off on this pre‐design package prior to giving the Architect notice to proceed on to the next phase of work.
PROPOSAL
JLG 19147 EGF Arena Feasibility Study RE: Referendum and Design Phase Services
December 6th, 2019
To: CC:
☒ ☐ Reid HuttunenEast Grand Forks Parks and Recreation
☐ ☒ David MurphyCity of East Grand Forks
4
Page 2 of 4
• Programming to be completed by Architect/Owner
o Identify goals and objectives
o Case study review
o Gather data
o Analyze the information
o Identify programmatic strategies/diagrams
o Establish quantitative requirements
▪ Square footage based on desired program elements (building size)
▪ Preliminary cost information
• Site survey or background drawings to be provided by Owner, if applicable• Establish project goals/objectives• Total number of meetings: up to eight
o Programming – one meetingo Design charette – one full day charetteo Stakeholder meetings – up to six additional meetings
• Preliminary site analysis• Preliminary floor plan diagrams for each of the components to identify building footprint requirements
• Preliminary site plan
• Preliminary conceptual images
• Financial proformas, analyses, etc. to be completed by Owner (includes all project costs)
• Owner to determine project delivery method (design/bid/build, CMAR, negotiated, etc.)
• Community Forums: Up to 4
• Deliverables
o Initial Program Document (includes spatial diagrams, project budget summary, site diagram)
o Station boards and content for purposes of Community Open House(s)
o Refined preliminary concepts for referendum effort
▪ Preliminary concept documents: site plan, floor plan(s), conceptual images/renderings
o Preliminary statement of probable construction cost
o Final Community Forum/referendum presentation
▪ Assemble powerpoint presentation for review and feedback
o Assist to develop and craft informational article for review and feedback from the committee for informational use.
Schematic Design through Construction Phase Services Scope of Architect’s Basic Services as described in AIA B101 – Agreement Between Owner and Architect; this work will be deferred until the project is formalized and funded.
WORKPLAN/SCHEDULE
December 2019: • Execute Agreement• Owner to forward all necessary background information to Architect• Owner to develop preliminary list of possible stakeholders for presentations and project participation• JLG Architects to begin to gather case study information regarding sales tax information for communities of similar size in the
region.• JLG Architects to provide updated spreadsheet and master plan document to be utilized for preparation in submitting
documentation to the State of Minnesota.
January 2020: • Development of preliminary program and diagrams(if applicable) for purposes of identifying the project scope for submittal
to the State of Minnesota• Stakeholder meeting:
o Preliminary scope/program reviewo Preliminary site master concept
February 2020 • Await approval from the State of Minnesota
5
Page 3 of 4
March - April 2020: • March - Stakeholder meeting
o programming meetingo preparation for Community Forum #1
• April – Community Forum #1 (early April)o Informational Stations (state of facilities, community comparisons, etc.) with opportunity for feedback on needs
from community members.• April – Stakeholder meeting• April – Development of options for consideration
May 2020 – June 2020: • May - Community Forum #2 (mid-May) - Present options/programming for community feedback• May - Stakeholder meeting/design charette• May - Development of options for consideration• June - Stakeholder meeting
o Review recommended option for feedback• June - Community Forum #3 (late June) - Present final option based on stakeholder and community feedback
July – September 2020: • Launch community survey to get initial community feedback on the proposed option• End of July – submit ballot question(s) to the State of Minnesota• August/September – Yes Committee presentations to local organizations and leaders• Stakeholder meeting• JLG to assist with the development of community messaging in July-October
October - November 2020: • Mid - October – Final Community Forum/presentation• November 3
rd, 2020 – General Election and vote
OWNER RESPONSIBILITIES Provide necessary information in a timely manner, including, but not limited to:
• Project goals/objectives• Program document input and feedback• Site background information• Design review, feedback and direction• Environmental Impact Survey or any other site, soils or other testing, if required• Financial proformas, analyses, etc. (includes all project costs)
COMPENSATION For pre-design, site analysis, and pre-referendum phase services as noted above, JLG’s work effort and compensation shall be $60,000; payment shall be deferred until after the referendum in November of 2020. In the event that the referendum were to fail no compensation would be due.
REIMBURSABLE EXPENSES All final documents will be delivered electronically. Travel (per the number of meetings noted above) by JLG Architects to the s ite or to the Owner’s office [in East Grand Forks] is included in the fixed compensation amount; any other travel costs will not be incurred without the Owner’s prior approval. If the Owner requests JLG to provided printing of promotional materials or other similar project related expenses, JLG will invoice the Owner at direct cost plus 10%.
OTHER
Payment terms JLG Architects process its invoices monthly. If payment is not received within thirty (30) days from the date of the invoice, finance charges in the amount of 1.5% per month shall be applied.
6
Page 4 of 4
Ownership of Architect’s Instruments of Services: • Drawings, specifications and other documents prepared by the Architect are instruments of the Architect’s service and are
for the Owner’s use solely with respect to this Project. The Architect shall retain all common law, statutory and otherreserved rights, including the copyright. Upon completion of the Project, or termination of this Agreement by either party, theOwner’s right to use the instruments of service shall cease.
• The Owner shall provide professional credit for the Architect in the Owner’s promotional materials for the Project and aptlycredit any/all drawings, renderings and other documents by including JLG’s logo or otherwise crediting JLG Architects byname in writing.
ATTACHMENTS Exhibit A, 2019 Billing Rates.
We look forward to working with you, and are happy to review this agreement with you in detail to answer any questions or con cerns you may have.
Very best regards,
Lonnie Laffen, AIA Principal, JLG Architects
Please sign and date below to acknowledge your acceptance of this proposal.
Client: Reid Huttunen, EGF Parks and Recreation Date
Client: David Murphy, City of East Grand Forks Date
7
From: Fiorini, Gina A. <[email protected]> Sent: Friday, December 6, 2019 11:03 AM To: Karla Anderson <[email protected]>; Brenda Krueger <[email protected]>; Paul Steinman <[email protected]>; Fiorini, Gina A. <[email protected]> Cc: Reid Huttunen <[email protected]> Subject: RE: East Grand Forks GO Sales Tax Bonds
Hi Karla,
My answers are below in red. Hope this helps! Let me know if you have any other questions.
-Gina
From: Karla Anderson <[email protected]> Sent: Monday, December 2, 2019 10:14 AM To: Brenda Krueger <[email protected]>; Paul Steinman <[email protected]>; Fiorini, Gina A. <[email protected]> Cc: Reid Huttunen <[email protected]> Subject: RE: East Grand Forks GO Sales Tax Bonds
The Park and Recreation projects and sales tax was discussed at last Tuesday’s Council meeting. After much discussion they have a few questions that they would like us to get answered, most would be directed to Gina I believe. So far they are:
1). The information sent to the legislature, does there have to be a dollar amount for each project? Yes. Please see the highlighted language in Minnesota Statutes, Section 297A.99, subdivision 2 below:
Subd. 2.Local resolution before application for authority.
(a) Before the governing body of a political subdivision requests legislative approval to impose a local sales taxauthorized by a special law, it shall adopt a resolution indicating its approval of the tax. The resolution mustinclude the following information:(1) the proposed tax rate;(2) a detailed description of no more than five capital projects that will be funded with revenue from the tax;(3) documentation of the regional significance of each project, including the share of the economic benefit to oruse of each project by persons residing, or businesses located, outside of the jurisdiction;(4) the amount of local sales tax revenue that would be used for each project and the estimated time needed toraise that amount of revenue; and(5) the total revenue that will be raised for all projects before the tax expires, and the estimated length of timethat the tax will be in effect if all proposed projects are funded.(b) The jurisdiction seeking authority to impose a local sales tax by special law must submit the resolution inparagraph (a) along with underlying documentation indicating how the benefits under paragraph (a), clause (3),were determined, to the chairs and ranking minority members of the legislative committees with jurisdictionover taxes no later than January 31 of the year in which the jurisdiction is seeking a special law authorizing thetax.(c) The special legislation granting local sales tax authority is not required to allow funding for all projects listedin the resolution with the revenue from the local sales tax, but must not include any projects not contained inthe resolution.
8
2). Do we only include the construction dollar amount, not the financing amount? The City could include only the construction amount in the special legislation. In the past, we have used the following language for special legislation incorporating this concept: The total that may be raised from the taxes to pay for this project is limited to $_______________, plus the costs related to the issuance and paying debt service on bonds for these projects. However, I think it would be a good idea to include an estimate of the bond costs for each project in the information that you provide to the legislature. The legislation asks the City to provide information about the length of time that the tax will be in effect and financing costs would impact this.
I would note that while we used the language above in prior special legislation, the new legislation changes the landscape a bit and it’s unclear whether the legislature will continue to be amenable to including bond costs and capitalized interest as a separate item as they have in the past.
3.) If the dollar amount per project has to be stated, can we use current construction dollar amounts or would we have to include inflation? Especially, if are not intending to do the project immediately. The City should include inflation. The amount requested from the legislature is a not to exceed amount. The City will not be able to be adjust the sales tax amount in the future for increased project costs in the event of cost overruns. If the City’s project is many years in the future, it may make more sense to wait to ask for authority for that project until the City has a better idea of the cost.
4). The dollar amount that we ask of the legislature, does that same amount have to be on the election ballot? I don’t think that we would intend tp increase the dollar amount on the ballot, but could we decrease the amount on the ballot? The City would definitely not be able to increase the amount. The City could potentially decrease the amount. Project costs change so I do not think it would be unreasonable to reduce the amount on the election ballot. That said, whatever information is provided to the legislature should be a reasonable estimate.
5). Gina, you mentioned other cities you are working with, can you tell us who they are, and the sales tax dollar amount they will be asking for? We’ve had a couple clients inquire, but to our knowledge, none are yet at the point of moving forward and submitting a request to the legislature. We had a number of cities go in last year (Elk River, Rogers, Detroit Lakes), but none so far this year. Oakdale is considering it but we haven’t heard definitively one way or another if it is moving forward. However, many cities undertake this process without talking to their bond counsel, so this may be on the radar for some of our clients without us knowing about it.
Let me know if you have any questions.
Thank you.
Karla Anderson, CPAFinance Director City of East Grand Forks 600 DeMers Ave PO Box 373 East Grand Forks, MN 56721 Phone: 218-399-3244 Fax: 218-773-9728 "Attitudes are contagious, is yours worth catching?
9
AGENDA ITEM #_______
- 1 -
Request for Council Action
Date: December 17, 2019
To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Chad Grassel, Council members Clarence Vetter, Dale Helms, Tim Riopelle, Tim Johnson, and Marc DeMers.
Cc: File
From: Economic Development Director
RE: Justin Swang Ice Rink Request
Justin Swang, 2525 Pebble Beach, wants to install a seasonal ice rink on his property and extend it onto the City property behind his home because of the slope of his lot. Swang lives at the corner of Pebble Beach and River Road. The City property is the large lot in Waters Edge at the corner of 23rd and River Road.
The Public Works and Economic Development Directors discussed Swang’s request with the City Attorney. Neither has any objection provided that Swang agrees to remove the rink if the City sells the property, name the City as additional insured on his homeowner’s policy or a separate policy because the rink is not a City rink, and to sign an indemnification agreement with the City. The City Attorney has prepared the documents the Swang must sign. The City Council must approve the request before Swang can use the City property.
Recommendation: That the City Council approve the request provided that Swang agree to the conditions noted above.
WS 2
10
1
RELEASE AND INDEMNIFICATION AGREEMENT
CITY OF EAST GRAND FORKS, MINNESOTA
THIS IS A RELEASE OF LIABILITY INDEMNIFICATION AGREEMENT
MUST READ CAREFULLY BEFORE SIGNING.
In consideration for being permitted to place a private neighborhood skating rink partially on the
City of East Grand Forks Property located on Lot 7, Block 1 of Water’s Edge First Addition in
the City of East Grand Forks’ property:
ICE SKATING AND PLAYING HOCKEY AND OTHER HOCKEY RELATED
ACTIVITIES FOR THE 2019 TO 2020 SEASON.
JUSTIN SWANG HEREINAFTER “SPONSOR” hereby acknowledges, represents, and agrees as
follows:
A. I understand that the above described activities are or may be dangerous and do
or may involve risks or injury, loss, or damage to us and/or third parties. I
further acknowledge that such risks may include but not be limited to bodily
injury, personal injury, death, and property loss or damage, arising from the
following circumstances, among others:
MAINTAINING AND UPKEEP OF THE SKATING RINK AND SPECIFICALLY SPONSOR
PARTICIPANTS PARTICIPATING IN SKATING AND HOCKEY RELATED ACTIVITIES.
(SPONSOR initials here) _____________
B. I agree to procure, keep in force, and pay for insurance coverage, from an insurer
acceptable to the City of East Grand Forks, for the duration of the above
described activities. Said insurance will be either an endorsement on my
homeowner policy or a separate policy I the amount of $500,000.00 per
occurrence with the City of East Grand Forks, Named as an additionally insured.
(SPONSOR initials here) _____________
C. By signing this RELEASE AND INDEMNIFICATION AGREEMENT, I
hereby expressly assume all such risks of injury, loss, or damage to us or any
related thirty party, arising out of or in any way related to the above described
activities, whether or not caused by the act, omission, negligence, or other fault
of the City of East Grand Forks, it officers, its employees, or by any other cause.
(SPONSOR initials here) ______________
11
2
D. By signing this RELEASE AND INDEMNIFICATION AGREEMENT, I
further hereby exempt, release and discharge the City of East Grand Forks, its
officers, and its employees, from any and all claims, demands, and actions for
such injury, loss, or damage to us or to any third party, arising out of or in any
way related to the above described activities, whether or not caused by the act,
omission, negligence, or other fault of the City of East Grand Forks, its officers,
its employees, or by any other cause.
(SPONSOR initials here) ______________
E. I further agree to defend, indemnify and hold harmless the City of East Grand
Forks, its officers, employees, insurers, and self-insurance pool, from and against
all liability, claims, and demands, court costs and attorney fees, including those
arising from any third party claim asserted against the City of East Grand Forks,
its officers, employees, insurers or self-insurance pool, on account of injury, loss
or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property damage or loss, or any other
loss of any kind whatsoever, which arise out of or are in any way related to the
above described activities, whether or not caused by our act, omission,
negligence, or other fault of the City of East Grand Forks, its officers, it
employees, or by any other cause.
(SPONSOR initials here) ______________
G. By signing this RELEASE AND INDEMNIFICATION AGREEMENT, I
hereby acknowledge and agree that said Agreement extends to all acts omissions,
negligence, or other fault of the City of East Grand Forks, its officers, and/or its
employees, and that said Agreement is intended to be as broad and inclusive as is
permitted by the laws of the State of Minnesota. If any portion thereof is held
invalid, it is further agreed that the balance shall, notwithstanding, continue in
full legal force and effect.
(SPONSOR initials here) ______________
H. I understand and agree that this RELEASE AND INDEMNIFICATION
AGREEMENT shall be governed by the laws of the State of Minnesota and that
jurisdiction and venue for any suit or cause of action under this agreement shall
lie in the courts.
(SPONSOR initials here) ______________
I. This RELEASE AND INDEMNIFICATION AGREEMENT shall be effective as
of the date or dates of the applicable special event, shall continue in full force until
our responsibilities hereunder are fully discharged, and shall be binding upon us, or
successors, representatives, heirs, executors, assigns, and transferees.
(SPONSOR initials here) ______________
12
3
IN WITNESS THEREOF, THIS RELEASE AND INDEMNIFICATION AGREEMENT is
executed by the SPONSOR, acting by and through the undersigned, who represents that he or she
is properly authorized to bind the SPONSOR hereto.
PRINTED NAME OF SPONSOR:
Name: Justin Swang
Signature___________________________________________
Date_______________________________________________
13
RESOLUTION
NO.
Alderman , supported by Alderman , introduced the following Resolution and moved its
adoption:
WHEREAS, the City of East Grand Forks, (hereinafter “The City”) owns a lot located at Lot 7, Block 1, Water’s Edge First Addition to the City of East Grand Forks
WHEREAS, Justin Swang owns the adjacent property located at 225 Pebble Beach Road, legally described as Lot 1, Block 1, Water’s Edge Addition to the City of East Grnad Forks. however, when he sold the properties parcel no: 83.03603.00 was not transferred out of his name.
WHEREAS, Justin Swang, herein after the Sponsor is placing a private ice skating rink on his property but it will partially be located on the City lot.
WHEREAS, the Sponsor has asked the city to allow for the private neighborhood rink to temporarily be place on said property.
WHEREAS, the City understands that outdoor physical activities for children and adults promote community and health benefits but also subject the participants to potentially injury.
NOW, THEREFORE, BE IT HEREBY RESOLVED
1. That the City has determined that the sponsor may place the ice skatingrink partially on the City property;
2. That prior to doing so the sponsor must sign a release and indemnificationagreement which is hereby attached;
3. That the sponsor must also have insurance for to protect the City from anyliability, said insurance maybe be an endorsement on the Sponsor’s homeowners policy or a separate policy but the policy must name the City as an additional insured.
4. That the policy limits must be at a minimum of $500,000.00.
5. That upon proof of the above the City authorizes the City Administratorand the Mayor to sign all appropriate documents.
14
VOTING AYE: VOTING NAY: ABSENT:
The Chairman declared the Resolution passed.
ATTEST: PASSED:________________, 2019
___________________________ _______________________ David Murphy Steven Gander, Mayor City Administrator
15
AGENDA ITEM #_______
- 1 -
Request for Council Action
Date: 12/06/19
To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Chad Grassel, Council members Clarence Vetter, Dale Helms, Tim Riopelle, Tim Johnson, and Marc DeMers.
Cc: File
From: Admin Office
RE: North Water Tower Logo
The Water and Light Commission will have the north end water tower repainted next summer and they are considering different options of logos. The Water and Light Commission have been presented with different logo and they are looking for a final decision during the December 18th commission meeting.
The Commission wanted to make sure the City Council is aware of this project and is asking for input from the Council on what they might like to see on the water tower. Pictures of the different options are included in the packet.
WS 3
17
East Grand Forks Water Tower Concepts
North South WestEast
1. East Grand Forks Logo on two sides
2. East Grand Forks Logo on two sides, Life Connected on two sides
3. East Grand Forks Logo on two sides, Life Connected on one side, Northland on one side
Page 3 of 518
East Grand Forks Water Tower Concepts
North South WestEast
4A. and 4B. East Grand Forks Logo on one side (blue), Northland on one side, US Flag on two sides
5A. and 5B. Northland Logo on one side, Life Connected on one side, US Flag on two sides
Page 4 of 519
East Grand Forks Water Tower Concepts
North South WestEast
6A. and 6B. East Grand Forks Logo on two sides, US Flag on two sides
Page 5 of 520
1
RESOLUTION NO.
Councilmember , Seconded by Councilmember ,
introduced the following resolution and moved its adoption:
DESIGNATION OF PARKS UNDER M.S. 152.01, SUBD. 12a
WHEREAS, the Polk County Attorney’s Office has requested that the City, by resolution, update its
designated public parks pursuant to Minnesota Statutes, Section 152.01, Subd. 12a, as an aid to
prosecution of drug-dealers and possessors; and,
WHEREAS, the City is willing to make updated designation(s) to assist in drug-related
prosecutions.
NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of East Grand Forks,
Minnesota, as follows:
1. That the following are designated as public parks for purposes of Minnesota Statutes,
Section 152.01, Subd. 12a:
1. Nash Park 2. Harney Park
3. Itts Williams Park 4. River Heights Park
5. Sherlock Park 6. Stauss Park
7. LaFave Park 8. Griggs Park
9. Bob Zavoral Park 10. O’Leary Park
11. Dan Mor Park 12. Greenway Park
13. 8th St., SE, Outdoor Rink 14. Eagle Point Trail Head
15. Greenway Recreational Area
*See attached Exhibit “A” City Park Map.
Voting Aye:
Voting Nay:
Absent:
The President declared the resolution passed.
Passed:
Attest:
_____________________________ ________________________________
David Murphy, City Administrator Mark Olstad, President of Council
I hereby approve the foregoing resolution this .
_______________________________
Steven Gander, Mayor
WS #4
21
2
CERTIFICATE
STATE OF MINNESOTA )
)
COUNTY OF POLK )
The undersigned duly appointed, qualified, and City Administrator of the City of East Grand
Forks, Minnesota, hereby certifies that there is attached hereto a true and correct copy of the
RESOLUTION FOR PARK DESIGNATION(S) TO ASSIST IN DRUG-RELATED
PROSECUTIONS which was adopted by the City of Council of the City of East Grand Forks,
Minnesota, on , at a regular meeting of the City Council which
certified copy is an exact copy of the original on file in the office of the City Administrator.
Dated this .
___________________
David Murphy, City Administrator
22
7
R5
0W
R4
9W
R4
9W
R5
0W
35 36
1
12
R5
0W
R4
9W
11 121314
14 13
13
12
131318
1271318
718
7 8
1718
12 7
1817
1 6
712
263536
252635
26
34
TWP 152 N.
TWP 151 N.
3536
12
GRAND FORKS TOWNSHIPSULLIVAN TOWNSHIP
RHINEHART TOWNSHIP HUNTSVILLE TOWNSHIP
SULLIVAN TOWNSHIPGRAND FORKS TOWNSHIP
RHINEHART TOWNSHIP HUNTSVILLE TOWNSHIP
2
3025
3132
6 5
TWP 152 N.
TWP 151 N.
6 5
6 57 8
7 8
6
31
SH
EE
T N
O.
SH
EE
TO
F
DATE:
SCALE:
DRAWN BY:
CHECKED BY:
JOB NUMBER:
DATE REV# REVISIONS DESCRIPTION BY
DATE: LIC. NO.
THE LAWS OF THE STATE OF
THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER
WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT
Engineering | Architecture | Surveying | Environmental
WIDSETH SMITH NOLTING
12/3/2019
J:\0706G-City of East Grand Forks\0706G0000-City Engineering\0706G0000.000-City Engineering - East Grand Forks\Maps\Park_Dept\2019 Park Areas\ParkLocations.dgn
DefaultMODEL:
PATH:
© 2019 WID
SET
H S
MIT
H N
OLTIN
G
11
PARK AREA LEGEND
GREENWAY RECREATIONAL AREA
EAGLE POINT TRAIL HEAD
8TH STREET SE OUTDOOR RINK SPACE
GREENWAY PARK
DAN MOR PARK
O'LEARY PARK, VFW ARENA & BLUE LINE ARENA
BOB ZAVORAL PARK
GRIGGS PARK & TRAIL HEAD
LAFAVE PARK
STAUSS PARK
SHERLOCK PARK
RIVER HEIGHTS PARK & PLAYGROUND
CIVIC CENTER & ITTS WILLIAMS PARK
HARNEY PARK
NASH PARK
CITY OF
EAST GRAND FORKS, MINNESOTA
PUBLIC PARKS
12/3/2019
NONE
DDA
SRE
0706G0000.000
P-1
Cir.
Kembles
Ct.
James
MIN
NESOTA A
VENUE
GRAND F
ORKS, N
D
US T.H. 2
GRAND FORKS, ND
DE
MERS A
VEN
UE
GR
AN
D F
OR
KS, N
D
Laurel
Drive
13th Street SE
C.S.A.H 72
2
220
220
14th Street SE
CO
UN
TY R
D 6
4C
OU
NT
Y R
D 6
4
140TH STREET SW 140TH STREET SW 140TH STREET SW140TH STREET SW 140TH STREET SW 140TH STREET SW
440T
H A
VE
NU
E S
W440T
H A
VE
NU
E S
W
440T
H A
VE
NU
E S
W
430T
H A
VE
NU
E S
W430T
H A
VE
NU
E S
W430T
H A
VE
NU
E S
W430T
H A
VE
NU
E S
W
150th Street SW150th Street SW
US TH N
o. 2 (G
atewa
y Drive)
College
17th Street SE
RED RIVER O
F THE N
ORTH
Riverview
Lane
CIRCLE
NATECIRCLE
CRYSTAL
RE
DLA
KE
RIVER
RIVER
21st Street NW
21st Street NW 21st Street NW
21st Street N
W
Sunnyside
Court
20th Street NW 20th Street NW 20th Street NW
20th Street NW 20th Street NE
19th Street NW 19th Street NW
River Road NW
River
Road N
W
Forre
st
Court NW
18th Street NW
17th Street NW 17th Street NE 17th Street NE17th Street NW17th Street NW
15th Street NW 15th Street NE
14th Street NW
14th Street NW 14th Street NE
13th Street NW
12th Street NW12th Street NW
11th Street NW
11th Street NE
10th Street NW10th Street NW 10th Street NW
10th Street NE 10th Street NE 10th Street NE
11th Street NW
13th Avenue NW
22nd Street NW
11th A
ve N
W11th A
ve N
W
6th A
ve N
W
23rd Street NW 23rd Street NW 23rd Street NW23rd Street NE
14th Ave NW
12th A
ve N
W
10th A
ve N
W10th A
ve N
W
12th A
ve N
W
8th A
ve N
W8th A
ve N
W8th A
ve N
W8th A
ve N
W
9th A
ve N
W
7th A
ve N
W
Garden Cir.
7th A
ve N
W7th A
ve N
W
Gard
en
Court NW
5th A
ve N
W
20th Street N
W
3rd A
ve N
W3rd A
ve N
W
Driv
e
NE
5th A
ve N
E5th A
ve N
E5th A
ve N
E
Central Avenue
Min
nesota T
H N
o. 220
Min
nesota T
H N
o. 220
Central Avenue
2nd A
ve N
E
4th A
ve N
W
4th A
ve N
W
5th A
ve N
W
5th A
ve N
W
6th A
ve N
W6th A
ve N
W
Gatew
ay Dri
ve NW
US TH No. 2
US TH No. 2 US TH No. 2
US T
H N
o. 2
US T
H N
o. 2
US T
H N
o. 2
US T
H N
o. 2
7th A
ve N
E
8th A
ve N
E
15th A
ve N
E
11th A
ve N
E
5th A
ve N
W
22nd Street NW
10th Ave N
W
6th
Ave N
W
5th A
ve N
W
4th Street N
W
4th Street N
W
4th Street NE
3rd Street N
W
3rd Street N
W
2nd Street N
W
2nd Street N
W
1st Street N
W
Dem
ers
Ave
Dem
ers
Ave
Central Ave
Central Ave
Central Ave
10th Street NE
3rd
Ave N
W
2nd
Ave N
W
5th Street N
W
6th Street N
W
9th Street NE
8th Street NE
7th Street NE
6th Street NE 6th Street NE
5th Street NE 5th Street NE
4th Street NE4th Street NE
Hill Street
3rd A
ve N
E
Business Hwy. No. 2
Business Hwy. No. 2
Business Hwy. No. 2
Business Hwy. No. 2
6th A
ve N
E
7th A
ve N
E
8th A
ve N
E
9th A
ve N
E
1st
Ave N
E1st
Ave N
E1st
Ave N
E
2nd A
ve N
E2nd A
ve N
E2nd A
ve N
E
3rd A
ve N
E3rd A
ve N
E3rd A
ve N
E
4th A
ve N
E4th A
ve N
E
5th A
ve N
E5th A
ve N
E5th A
ve N
E
3rd A
ve S
E3rd A
ve S
E
5th A
ve S
E5th A
ve S
E5th A
ve S
E
4th A
ve S
E
5th A
ve S
E
6th A
ve S
E
6th A
ve S
E
6th A
ve S
E
7th A
ve S
E
1st Street SE
2nd Street SE
3rd Street SE
6th Street SE6th Street SE
7th Street SE 7th Street SE
8th Street SE8th Street SE
9th Street SE
10th Street SE
10th Street SE 10th Street SE
10th Street SE
8th Street SE
8th Street SE
11th Street SE
12th Street SE
Mero
Court
Greenwood Drive
Ja
mes A
ve S
E
Ja
mes A
ve S
E
9th A
ve S
E9th A
ve S
E
10th A
ve S
E10th A
ve S
E
11th A
ve S
E11th A
ve S
E
Morgan Pl.
Rhinehart Drive S
E
Ja
mes Cir.
Bygland R
oad SE
Bygland R
oad SE
16th A
ve S
E
17th A
ve S
E
8th Street S
E
22nd Street NW
Pio
neer
Ct
NW
Pioneer Ct NW
Pioneer Ct NW
19th A
ve S
E
18th A
ve S
E
17th A
ve S
E
13th Street SE
Shady Lane
NW
RED RIVER OF THE NORTH
River R
oad N
W
Wylie C
ourt
4th Street SE
5th Street SE
Mero C
ourt
Mero C
ourt
Greenwood Drive
River Drive
River Drive
Ja
mes A
ve S
E
Bygland R
oad S
E
20th Street SE
6th
Ave N
W
RED
LAKE
2nd Street N
W
2nd Street NE
2nd A
ve N
E
1st A
ve N
W
Sherlock Way
Sherloc
k Park
way
22nd Street
NW
3rd A
ve N
W
14th A
ve N
W
Greenway Boulevard
Drive S
E
14th A
ve S
E
Terra
ce Dr.
5th A
ve N
E
Bygland R
oad S
E
Bygland R
oad S
E
23rd Street NE
HARTSVI
LLE
COULEE
20th A
ve S
E
Burlin
gto
n Dr.
12th A
ve S
E
13th A
ve S
E
Park Drive S
E
Park
28th Street NW
30th Street NW
8th A
ve N
W
Pebble B
each R
oad
St. A
ndre
ws Driv
e
Torrey Pin
es Ct.
Tro
on Circle
St. A
ndre
ws Drive
Pinehurst Ct.
Greenway Boulevard
13th Street SE
Rhinehart Drive S
E
13th A
ve N
E
Brandon Boulevard
Min
nesota T
H N
o. 220
220
Valley Golf Way
Sawgrass C
t.
River
Road N
W
5th A
ve N
E
11th A
ve N
E
13th A
ve N
E
4th A
ve
NE
22nd Street NW
Mars DriveMars Drive
Mercury Drive
Mercury Drive
Venus Drive
Venus Drive
Jupiter DriveMilky W
ay Blvd
Gala
xie Blvd
430T
H A
VE S
W (T
OW
NS
HIP R
OA
D)
Pinestone Drive
Aspen Dr.
Cedar
Dr. Spru
ce Dr.
10th Street NE
7th Street NE
NW3rd
Ave
NW
7th Street
Dem
ers
Ave
9th
Ave N
W
8th
Ave N
W
Central Ave
3rd Street NE
1st
Ave N
E
2nd A
ve S
E
4th Street SE
3rd A
ve S
E
Rhinehart Drive S
E
11th Street SE
19th A
ve S
E
23rd A
ve S
E
11th A
ve S
E
17th Street SE
Bygland R
oad SE
US T
H N
o. 2
170TH Street SW (CO HWY 17)
BUSIN
ESS HW
Y NO. 2
1
11
2
3
5
4
6
14
9
10
7
12
13
8
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
15
15
15
15
15
15
23
AGENDA ITEM #_______
- 1 -
Request for Council Action
Date: December 10, 2019
To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Chad Grassel, Council members Clarence Vetter, Dale Helms, Tim Riopelle, Tim Johnson, and Marc DeMers.
Cc: File
From: Nancy Ellis, Community Development Director
RE: Rental Agreement with MPO
STAFF REQUEST:
Staff is asking that you review the lease agreement for the GF-EGF MPO, make any suggestions if you would like a higher negotiated rent, and then approve the one year lease agreement. MPO has requested a one year lease agreement for 2020 with rental of the offices on the 2nd Floor East Wing only.
BACKGROUND:
The MPO had leased office space at City Hall for the past number of years. They are asking City Council to approve the renewal of their lease agreement for 2020 with a change to the leased square footage. The MPO will no longer lease the office on the second floor west wing between the Mayor’s Office and the Administration Office but they will need some storage space for files.
The rental price is listed in the lease agreement with options to increase based on the Consumer Price Index (CPI), not to exceed 5% per year. The rental price is the same as 2019. However, a change to the lease for the reduction in square footage and an additional charge of $25 per month for storage is noted on the lease agreement. As well, we have determined a location for the storage of their files.
WS 5
24
1
City of East Grand Forks Lease Agreement
Whereas, the GF/EGF MPO wishes to lease space from the City of East Grand Forks; and
Whereas, the City currently has available space in its City Hall building; and
Whereas, the City believes the GF/EGF MPO would provide other positive contributing factors
to the City by locating their office at the City Hall building .
Now, therefore, for valuable consideration, the City and GF/EGF MPO agree as follows:
The City will:
1. Provide to GF/EGF MPO an approximately 776 sq. ft. of office
space, currently labeled Rooms E212, E213, E214.
This has been discussed with and agreed to by the City Administrator.
2. Permit security access outside regular City working hours.
3. Provide reasonable access to use the City Council Chambers or a conference room on an as
needed basis, but only when such use does not conflict with the City’s need for such space, and
all conflicts will be resolved by the City.
4. Allow GF/EGF MPO to have an identity sign, etc. on the premises, the size and location
to be approved by the City.
5. Provide use of other customary City Hall service areas for GF/EGF MPO employees, such as
the employee lunchroom, restrooms, etc.
6. Provide current janitorial services to the areas proposed to be used by GF/EGF MPO
in the same manner as the City receives, including removal of regular trash and recycling
products. GF/EGF MPO will pay for any special fees for disposal of computers, or the
like.
7. Allow existing parking areas to be used by GF/EGF MPO employees and visitors.
8. Provide electric, heating/cooling, water and sanitary sewer at no additional cost.
9. Provide fire and general liability insurance on the building.
10. Provide Communication services, phone, network access, GB data storage; and IT desktop
support and technical services at the following prices: (See Page 2)
25
2
Charges for Phone service, Network Access, Data Storage and IT Support
1. Phone Service. This includes basic IP phone station; DID number; voicemail; call
transfer/forward/waiting; routine service requests such as ring group changes, number of rings to
voice mail, voice mail password reset, etc. Any requests requiring in depth planning or
engineering will be charged on a time and material basis (see support service charges).
$6.75 per phone per month $6.75 X ____no. of phones = $ 27.00_____/month
2. Network Access. Provides access to department VLAN or EGF Metro Area Network, Internet
access with multiple circuit redundancy, firewall services, Active Directory authentication service
(includes basic service requests for password resets, add/remove users, change user groups) and
security services. This does not include phone stations subscribing to EGF phone service (see
above).
$10.00 per device per month $10.00 X ____no. of devices = $_50.00____/month
3. Data Storage. Provides a dedicated data store attached to the Metro Area Network with data
replicated in two geographically separated locations, nightly backups and archives stored at 3
locations. Data recovery from backups will be billed at time and material rates (see support
service charges).
$0.25 per GB reserved per month $0.25 X __300__no. of GB = $__75.00__/month
4. Desktop support and other technology services. This is charged at a labor rate of $47.00/hour
during normal working hours: Monday – Friday, 8:00am to 4:00pm on non-holidays. Billed in
half-hour increments plus actual material and outside resource expenses incurred. Anything
outside of normal working hours, considered after hours calls, or on holidays will be charged at
the labor rate of $70.50/hour and will be a 3 hour minimum charge plus actual material and
outside resource expenses incurred.
26
3
_____GF/EGF MPO____________________________ Will:
1. Make all leasehold improvements to the existing “area” at their expense and in a
manner that is approved by the City.
2. Pay the City rent at the negotiated terms of __$12.45____ base rate per square foot for
2020. ($9661.20 per year + $300 for storage = $9961.20)
3. Pay the City rent, on the 1st of each month _____or at a negotiated time, such as
quarterly __X___. (2020 - $2490.30 quarterly)
4. Pay for any costs associated with additional access/security improvements as it or the
City desires.
5. Furnish its own computer system; however, the City will provide internet connections
only. The City currently has an agreement with Water & Light Department for IT
services.
6. Maintain a certificate of insurance as required by the East Grand Forks City Attorney
to cover its employees, liability, and personal property, and pay any additional
premium required by the City’s insurers by reason of
presence.
7. Not make any permanent improvements or changes to the area without prior City
approval.
8. Limited storage may be offered in an area to be determined by the City for $25 per
month.
Duration and Termination
(1) This agreement shall be for a period through 2020, and may be continued thereafter on terms
acceptable to both parties.
(2) Either party shall have the right to terminate this agreement upon written 90-day notice to the
other party.
27
4
Company/Organization ___________________________________
Dated: By___________________________________________
By___________________________________________
CITY OF EAST GRAND FORKS
Dated: By___________________________________________
Its Mayor
By___________________________________________
Its City Administrator
28
5
Space Available in City Hall
1st Floor
E112 363.00 sq.ft. (33’ X 11’)
E113 207.00 sq. ft. (11.5’ X 18’)
E114 453.75 sq. ft. (33’ X 13’10”)
TOTAL 1023.75 sq.ft.
W118 810.00 sq.ft. (45’ X 18’)
W128 238.00 sq. ft. (17’ X 14’)
W129 396.00 sq. ft. (16.5’ X 24’)
W130 231.00 sq.ft. (16.6’ X 14’)
TOTAL 1675 sq. ft.
2nd Floor
E212 231.65 sq.ft. (13’10” X 16’8”)
E213 198.00 sq.ft. (12’ X 16’8”)
E214 346.50 sq.ft. (24’10” X 14’)
TOTAL 776.00 sq.ft.
W230 198.00 sq.ft. (12’ X 16.5’)
TOTAL 198.00 sq. ft.
29
RESOLUTION NO. 19 - 12 – 85
A RESOLUTION APPROVING 2019 TAX LEVY, COLLECTABLE IN 2020
Council Member _____________, supported by Council Member ___________, introduced the following
resolution and moved its adoption:
WHEREAS, the state of Minnesota may impose tax levy limitations on cities; and
WHEREAS, the state legislature allows for special levies, including levies for natural disasters, unalloted
LGA payments, bonded indebtedness, and increases in employer contributions to PERA; and
WHEREAS, the total levy will increase by approximately 5% from the 2019 level of $5,183,086; and
WHEREAS, The 2020 Local Government Aid expected to remain the same at $2,310,807;
BE IT RESOLVED, By the City Council of the City of East Grand Forks, Minnesota, that the proposed
property tax levy collectible in year 2020 is hereby approved:
General Operations $ 5,073,120
Certificates of Indebtedness 154,665
Improvement Bonds of 2015A/2017A 157,883
PERA-Employer Share Increase 56,573
TOTAL LEVY $ 5,442,241
BE IT FURTHER RESOLVED, that the Administrator/Clerk-Treasurer can certify the tax levy as one levy
without provisions for special levies to the County Auditor of Polk County.
Voting Aye:
Voting Nay:
Absent:
The President declared the resolution passed.
Passed: December 10, 2019
_____________________________________ _______________________________________
City Administrator/Clerk-Treasurer President of Council
I hereby approve the foregoing resolution this 10th, day of December, 2019.
_______________________________________
Mayor
Special Meeting #2
30
RESOLUTION NO. 19 - 12 – 86
A RESOLUTION TO ADOPT 2020 BUDGET AND TO AUTHORIZE SPECIFIC
FINANCIAL RELATED ACTIVITIES
Council Member _____________, supported by Council Member ___________, introduced the
following resolution and moved its adoption:
WHEREAS, The 2020 Budget has been completed and determined; and
WHEREAS, The budget is the fiscal blue print for the entire year where the City Council has
considered and incorporated all foreseeable spending plans for 2020; and
WHEREAS, The city through sound fiscal policy establishes that current revenues will be used to
finance current expenditures and regularly occurring capital expenditures; and
WHEREAS, The City Council shall by resolution set forth the total for each budgeted fund as per
Section 6.06 of the City Charter, with the exception of bond, construction and special assessment
funds; now therefore
BE IT RESOLVED, By the East Grand Forks City Council that the budgeted expenditures,
excluding depreciation, for each fund during the 2020 calendar fiscal year shall be as follows:
SECTION 1. Appropriation Authorization
General Fund:
Current
General Government $ 1,283,228
Police 2,902,590
Fire 1,458,313
Other Public Safety 194,079
Public Works - Streets 1,527,792
Parks and Recreation 1,926,135
Community Development 67,987
EDA-Transfer 217,645
Library 716,377
Senior Center 134,054
Other Expenditures 305,860
Capital Outlay
General Government 0
Police 92,000
Fire 0
Public Works 35,000
Public Works – Streets Reconstruct 250,000
Parks and Recreation 56,000
Special Meeting #3
31
Other Expenditures 149.000
Debt Service-Transfer 88,051
Other Financing Uses (Transfers) 183,626
Total General Fund $11,587,737
SECTION 2. Transfers
A) To Transit from General Fund - $111,264
B) To Debt Service Fund from General Fund - $88,051
C) To Cemetery from General Fund - $72,362
D) For Capital Projects for City- $34,000
BE IT FURTHER RESOLVED, that budgetary guidance and fiscal management provisions set
forth in prior annual budget setting resolutions continue to be in effect.
Voting Aye:
Voting Nay:
Absent:
The President declared the resolution passed.
Passed: December 10, 2019
Attest:
_________________________________ ____________________________________
City Administrator/Clerk-Treasurer President of the Council
I hereby approve the foregoing resolution this 10th day of December, 2019.
____________________________________
Mayor
32