AGENDAEAST JORDAN CITY COMMISSION

7:00 PM, Tuesday, May 5, 2020Web: www.eastjordancity.org

Welcome to the Business Meeting of the City of East Jordan. Visitors are welcome and encouraged to address any and all itemslisted on this agenda by filling out a “Speaker Request Slip” located near the front door. Please complete the slip and give it tothe City Clerk prior to the start of the meeting. The only time a visitor must wait to voice concerns is if the agenda does notspecifically designate a time when that particular subject will be addressed; in that case, you may address the Commission justbefore the City Administrator’s Report. The Mayor (or presiding Commission member) must recognize anyone wishing toaddress the City Commission prior to speaking. If you have any items you wish to address with the Commission that involve theday-to-day operations of the City or its Departments, etc., please address those concerns first with the City Administrator.

The Public wishing to participate during the public hearings or public comment section of themeeting or view the meeting electronically, may call the toll free call-in number: 877 853 5257 oruse ZOOM and use Meeting ID: 899 0574 5122. PUBLIC COMMENT/SPEAKER REQUEST SLIPS3 minutes per speaker to address City Commission. PUBLIC HEARING PRELIMINARY ITEMS

Call to Order and Mayor's WelcomePledge of AllegianceApproval of Tonight's Meeting AgendaInquiry of Commissioner Conflicts of Interest for Tonight's Meeting

CEREMONIAL ITEMS CONSENT AGENDA 1 City Commission Meeting Minutes-April 21, 2020 04-21-20 Draft.pdf 2 Paid Bills List dated April 30, 2020 totaling $111,911.66 Paid Bills List 04-30-20.pdf 3 Boards and Commission Meeting Minutes:

DDA-March 9, 2020Appointments Committee-April 21, 2020

2020.03.09 - EJ DDA Minutes.pdf 04-21-20 Final.pdf 1

4 Monthly Public Safety Reports:

Fire-March 2020

March 2020.doc OLD BUSINESS 5 M-66 Sewer Phase 4-No Discussion 6 2020 Commissioner Goals Review-May NEW BUSINESS 7 Ordinance 256: Adoption of Fiscal Year Budget 2020/2021 ORD. 256 - Adopted Budget FY 2020-2021.xlsx 8 Resolution 109-2020: Resolution to Accept Partial Payments on Taxes for 2020 Tax Year 109-2020 Resolution to Accept Partial Payments on Taxes.docx 9 Resolution 110-2020: Resolution to Levy Tax Mills for 2020/2021 Tax Year 110-2020 Tax Levy.doc 10 Introduction to Ordinance 143X: An Ordinance to Amend the Zoning Code of the Code of

Ordinances for the City of East Jordan ORD. 143X.docx BOARDS & COMMISSION APPOINTMENTS ANNOUNCEMENTS & REPORTS 11 City Administrator's Report Administrator's Report 5-5.docx 20200430092117076.pdf 12 Mayor's Report 13 City Attorney's Report 14 City Commissioner Comments 15 Adjournment

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MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, APRIL 21, 2020 VIA ELECTRONIC VIDEO CONFERENCE AT 7:00 P.M.

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BUDGET WORK SESSION AT 5:45 P.M.

PRESENT: Mayor Peck

Commissioners Timmons, Hawley, Johnson, Sherman and Reid (Late)

ABSENT: Commissioner Penzien

Mayor Peck called the meeting to order at 5:45 p.m.

Administrator Cannon stated tonight discussion would be held on Police and Fire and if

time permitted, we could discuss rates.

Commissioner Sherman inquired about election, sewer and water and asked about why

it wasn’t broken down.

Administrator Cannon stated it was shared with the general fund buildings and grounds

maintenance.

Sherman inquired why that was.

Cannon stated it has been done like that in the past but it is still is the general fund but

it was put together to help understand what the Police Department’s operations were

not their utilities.

Cannon stated we are looking at more of the operations not the building expenses.

Sherman also inquired about the membership fees why they are so high.

Police Chief McDonnell stated this takes care of memberships for training consortium

which hasn’t come through yet, for online training as well as software and sending

more officers to training.

Sherman also inquired about the dry cleaning.

McDonnell stated this is for if a uniform needed to get sanitized from being at a car

accident or a similar situation and that can get expensive but we haven’t had to use it

yet.

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MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, APRIL 21, 2020 VIA ELECTRONIC VIDEO CONFERENCE AT 7:00 P.M.

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Commissioner Johnson stated both Chief McDonnell and Chief Thorman do a great job

running their departments and work within their budgets but inquired if they both felt

like they are getting enough to fulfil their jobs.

Fire Chief Thorman stated he has been the Chief for several years and has been doing

budgets for a long time and Administrator Cannon has been by far the best to work

with and he listens and understands and asks questions when we are going through the

budgeting process and added he felt we were getting adequate funding to do our job

but there is always a wish list but we know there is only so much money to go around.

Administrator Cannon added about 70% of the expenses are covered by the townships

so that is a major help but doesn’t cover equipment and would have to be renegotiated

in the contracts but then we wouldn’t own the equipment.

Thorman discussed the way the contracts currently work to the Commission.

Police Chief McDonnell stated he felt very comfortable working with Administrator

Cannon on this as he has also been working several years in the budgeting process and

feels his is listened to by Administrator Cannon and feels he is listened to and do with

what we go.

Commissioner Hawley inquired if we would have to change the budget due to COVID-

19 with the purchasing of equipment and should we be purchasing for the future.

Cannon stated he was on a webinar today and April 30th we will have our next State

payment come in which will be a little higher but the ACT 51 payments will be reduced.

Revenue Sharing may be addressed in the next few stimulus packages and we may be

able to see some funding available.

Cannon also stated we may be able to recoup some of the costs through the FEMA but

some of those may only apply directly to first responders and their costs.

Commissioner Timmons stated until the state aid and FEMA funding comes in, they

both should probably have some professional cleaning of turn out gear and other items

to be sanitized and additional supplies needed which could increase budgets.

Fire Chief Thorman stated after every call they are wiping everything down and they

are disinfecting and they are also working with EMS to help doing decon the trucks after

each call.

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MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, APRIL 21, 2020 VIA ELECTRONIC VIDEO CONFERENCE AT 7:00 P.M.

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Police Chief McDonnell stated he and the Fire Department will be sharing a UV light to

place in the vehicles anytime either departments need it as well as having the building

sprayed and didn’t feel it would be a large amount of money but also does plan to have

some extra supplies to have on the shelf.

Commissioner Timmons stated he would like to see a small inventory on hand and kept

up to date for all departments.

Fire Chief Thorman added he has one item in the upcoming budget a commercial gear

extractor and dryer as at this time we are taking it over to Charlevoix Township and

they are allowing us to do that which takes about a day.

Police Chief McDonnell stated he also has in the upcoming budget to purchase some

new cameras but there may also be a grant available for this.

Rates

Commissioner Sherman stated she felt with COVID-19 she didn’t know if there should

be an increase in the rates at this time as there are a lot of people having a hardship

during this time.

Commissioner Hawley stated she would like to see that we look to offer payment plans

or something that we have offered in the past and doing payment arraignments again

for a time.

Commissioner Timmons felt maybe some additional number crunching could be done as

well.

Enter Commissioner Reid at 6:37 p.m.

Discussion was held regarding water/sewer rates.

Consensus of the Commission was to only change the sewer debt rate to the proposed

rate of $2.87 and to keep the other proposed water/sewer rates as they are currently.

Administrator Cannon reviewed the boat launch fees with the Commission and how

parking fees will be addressed and the seasonal passes will be paid for.

Commissioner Timmons also inquired about election costs with the mail in only election

for May. 5

MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, APRIL 21, 2020 VIA ELECTRONIC VIDEO CONFERENCE AT 7:00 P.M.

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Clerk Wilson stated yes costs have increased but some of the costs are being paid for

by the State and other costs will be billed to Char-Em but we have been informed by

the State that these costs are supposed to be reimbursable.

Mayor Peck closed the work session at 6:44 p.m.

REGULAR MEETING

PRESENT: Mayor Peck

Commissioner Timmons, Hawley, Johnson, Sherman and Reid

ABSENT: Commissioner Penzien

GUESTS: Bob Draves

Vytau K. Virskus

Karen Walker

Mayor Peck called the meeting to order at 7:00 p.m. and led the pledge of allegiance.

Motion offered by Reid, second by Johnson to approve the meeting agenda for

Tuesday, April 21, 2020 as presented.

MOTION CARRIED

AYES: REID, HAWLEY, TIMMONS, SHERMAN, JOHNSON AND PECK

NAYS: NONE

ABSENT: JOHNSON

BY ROLL CALL VOTE

Conflicts of Interest

No Conflicts of Interest were voiced.

Ceremonial Items

No Ceremonial items were scheduled.

Public Comments/Speaker Request Slips: 3 Minutes per Speaker to address

City Commission

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MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, APRIL 21, 2020 VIA ELECTRONIC VIDEO CONFERENCE AT 7:00 P.M.

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No Speaker Request slips or Public Comments were submitted and no comments were

made.

Consent Agenda

Commissioner Timmons stated he noticed from the meeting minutes of April 7th the

consensus regarding budget cuts during tough economic times was not placed in the

minutes.

Clerk Wilson stated she did omit that but has placed that back into the minutes and that

was pushed back out to the Commissioners in their packets and is on page 12 at the

top of the minutes.

Motion offered by Hawley, second by Sherman to approve the Consent Agenda as

follows:

• Commission Meeting Minutes dated April 7, 2020

• Paid Bills List dated April 16, 2020 totaling $96,718.96

• Cash on Hand Report for March 2020

• Boards and Commission Meeting Minutes

o Election Commission-April 3, 2020

• Monthly Zoning Activity Report for March 2020

MOTION CARRIED

AYES: REID, HAWLEY, TIMMONS, SHERMAN, JOHNSON, PECK

NAYS: NONE

ABSENT: PENZIEN

BY ROLL CALL VOTE

Old Business

Item #6 M-66 Sewer Phase 4

Mayor Peck introduced Mr. Vytau K. Virskus speaking on behalf of the M-66 Sewer

Phase 4 project.

Mr. Virskus stated the LLC has been established and also gave his condolences to Jim

Malewitz’s family in his recent passing.

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MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, APRIL 21, 2020 VIA ELECTRONIC VIDEO CONFERENCE AT 7:00 P.M.

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Virskus added those in the LLC have been sending their project payments to Bob

Hoffman to start the project and survey work which will begin next week.

Discussion was held regarding the project and there will be surveying done next week

and permits issued yet this summer.

Virskus stated he was asking the Commission to approve the agreement and begin the

process with South Arm Township so they can also begin the agreement with South

Arm Township.

Commissioner Timmons inquired if South Arm Township is also on board with this

project.

Virskus stated John Ferguson has been fully informed and he has been forwarding

information to Mr. Christensen.

Commissioner Johnson thanked Mr. Virskus for his effort in getting this project up and

going and there is a need for this project.

Administrator Cannon stated if there is a consensus to move forward with the

agreement, he and Attorney Beatty can start working on that.

Attorney Beatty stated this is dependent upon the Lakers and making sure they have

sufficient funding for the project and have secured the bids for the project and have the

money raised for the project.

Consensus of the Commission was for Attorney Beatty and Administrator Cannon to

work together on an agreement with South Arm Township for the M-66 sewer phase 4

project.

Mr. Virskus stated he would work on getting their items done also.

New Business

No New Business Items were scheduled.

#7 Boards and Commission Appointments

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MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, APRIL 21, 2020 VIA ELECTRONIC VIDEO CONFERENCE AT 7:00 P.M.

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Commissioner Timmons stated the Appointments Committee met to review an

application to the Housing Commission and would recommend the appointment of Nate

Weber to the Housing Commission vacancy.

Motion offered by Sherman, second by Reid to appoint Nate Weber to the Housing

Commission vacancy.

MOTION CARRIED

AYES: JOHNSON, SHERMAN, TIMMONS, HAWLEY, REID AND PECK

NAYS: NONE

ABSENT: PENZIEN

BY ROLL CALL VOTE

Item #8 City Administrator’s Report

Administrator’s Report

4/21/20

1. Open Meetings Act – Executive Order

The Governor has extended the flexibility of the open meetings act to May 12th. With

that in mind, I would suggest we schedule our May 5th meeting to be run virtually and

evaluate future meetings as they get closer.

2. Joining Jordan Update

We are still holding on to June as the groundbreaking for the project. Boardwalk and

pavilion orders have gone out which should provide for delivery in mid-July. As we get

closer to June and conduct another pre-construction meeting, I’ll be sure to share

updates.

3. Softball Leagues Canceled

Due to a combination of reasons with COVID-19 uncertainty and upgrades to the field

surface the adult leagues have been canceled. We are still hoping to create a late

summer-fall league that would conclude as part of Fall Fest. Field projects should

begin early summer once materials can be delivered and summer staffing is in place.

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MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, APRIL 21, 2020 VIA ELECTRONIC VIDEO CONFERENCE AT 7:00 P.M.

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4. DPW

Over the next few weeks, DPW will be conducting more street freshening with

crosswalk painting and sweeping. Until restrictions are lifted, we are focusing on small

single-operator projects that can completed independently.

5. Recycling Feasibility Study

Just before the COVID-19 crisis, the cities of East Jordan, Boyne City and Charlevoix

met with SEEDS Consulting to begin collecting data towards the recycling study that

would service all three cities. Much progress has still been made and are planning a

Zoom meeting in upcoming weeks to assess the schedule moving forward.

Administrator Cannon stated with the updated EO from the Governor we should plan to

have our next meeting be virtual also.

Consensus of the Commission was to have the May 5th meeting be a virtual meeting.

Cannon informed the Commission that Elmer’s would be mobilizing June 8-12th to start

demoing the old boat launch.

Item #9 Mayor’s Report

Mayor Peck wished Administrator Cannon a happy birthday yesterday.

Item #10 City Attorney’s Report

Attorney Beatty stated Administrator Cannon and Clerk Wilson are doing a wonderful

job keeping the City rolling.

Beatty also stated it is unlikely that the May 5th meeting would be an in-person meeting

and should be virtual.

Mayor Peck declared the May 5th meeting a virtual meeting.

Item #11 Commissioner Comments

Commissioner Reid stated City Hall staff is doing a great job keeping everyone informed

as well as DPW.

Reid stated he is appreciating all of the efforts from every department. 10

MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, APRIL 21, 2020 VIA ELECTRONIC VIDEO CONFERENCE AT 7:00 P.M.

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Commissioner Hawley agreed with Commissioner Reid.

Administrator Cannon added May 1st is Office Manager Nemecek’s last day with the City

and stated he would let everyone know when we can get together.

Commissioner Timmons stated he is happy with how things are going and we will make

it through this we just need to following all of the COVID guidelines and encourage

others to do so and lead by example.

Commissioner Sherman stated everything is going great in our city and wanted to add

that she is proud of the big businesses in town as they are helping to supply a lot of the

needs during this time.

Sherman also inquired how the training is going with the new person.

Administrator Cannon, City Clerk Wilson and City Treasurer Jackson all agreed it is

going well considering we have been closed and it is allowing a lot of one on one

training but she hasn’t gotten to see some of the situations she normally would see but

seems to be very confident in what she is doing.

Commissioner Johnson stated COVID-19 has put a lot of stress on people in East Jordan

but East Jordan is a business also and we want it to succeed.

Mayor Peck agreed.

Mayor Peck adjourned the meeting at 7:52 p.m.

Respectfully Submitted,

_____________________________ ___________________________

Russell A. Peck Cheltzi M. Wilson, MMC

Mayor City Clerk

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Regular Meeting of the Downtown Development Authority City of East Jordan, MI

Monday, March 9, 2020 at 5:30 p.m.

East Jordan City Hall

Present: Chairman Tom Teske, Vice-Chair Dan Miller, Secretary Dawn LaVanway, Justin Roberts, Mary Jane Krumholtz

Absent: Mayor Russ Peck, Treasurer Rick Gotts, Barb Worgess, Marty Carey Guests: Tom Cannon (City Administrator), Taylor Malpass (DDA Coordinator)

I. Call to Order Meeting was called to order by Teske at 5:30 p.m. II. Business Items

a. Music in the Park – Summer 2020: Teske gave an overview of the schedule, the expected performers, and fundraising efforts.

III. Secretary’s Report

a. Review and Approve February 3, 2020 meeting Minutes: Motion by LaVanway, second by Roberts to approve the February 3, 2020 minutes. All ayes, motion carried.

b. Review and Approve February 18, 2020 special meeting Minutes: Motion by Krumholtz, second by Miller to approve the February 18, 2020 minutes. All ayes, motion carried.

IV. Treasurer’s Report

a. Approve invoices >$100: Motion by LaVanway, second by Krumholtz to approve the invoices over $100 for the month, including the invoice for Charlevoix State Bank from the January Treasurer’s Report. All ayes, motion carried.

b. Approve report: Motion by Miller, second by LaVanway to approve the Treasurer’s Report. All ayes, motion carried.

V. City Administrator’s Report None.

VI. Mayor’s Report Absent.

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VII. DDA Coordinator’s Report Malpass shared an opportunity for small businesses to work with the Small Business Development Center and provided information on upcoming learning sessions. Additionally, she shared details on an internship opportunity with the NLEA and the NLEA Annual Lunch. VIII. Chairman’s Report None IX. “Joining Jordan” Project Update

a. Update provided by City Administrator: Cannon provided an overview on the Michigan Strategic Fund meeting he attended in Lansing with representatives from the Michigan Economic Development Corporation and the upcoming plans for the project.

X. New Business

a. Marketing Committee Update: Malpass gave an overview of the combined initiative with multiple groups within the East Jordan community. Board members agreed they would be interested in financially assisting the efforts but requested the marketing firm provide further information and a presentation at an upcoming DDA meeting. Malpass will work with the Chamber to coordinate.

XI. Old Business None XII. Tabled Business

a. DDA Strategic Plan: No discussion needed.

XIII. Public Comment None XIV. Adjourn Meeting adjourned by Teske at 6:38 p.m.

Next meeting is scheduled for the second Monday in April, April 13th at 5:30 p.m. Respectfully Submitted, Dawn LaVanway Secretary

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East Jordan Fire DepartmentMarch 2020

Fire Run Report

Date Incident Location Township

03-05-2020 Co-Alarm Third Street City03-05-2020 Structure Fire N. M-66 Eveline03-11-2020 Garbage Fire Schroeder Road Echo03-13-2020 Tree on Line S. Lake Street City03-23-2020 Electrical Fire M-32 South Arm03-28-2020 Ellsworth Road Vehicle Fire South Arm

Monthly Total: 6 Year To Date Total: 19

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MOTION OFFERED BY:SECOND BY:

AN ORDINANCE TO PROVIDE FOR THE GENERAL APPROPRIATIONS OF THE CITY ANDSETTING FORTH THE AMOUNTS APPROPRIATED TO DEFRAY THE EXPENDITURES ANDSETTING FORTH A STATEMENT OF ESTIMATED REVENUES BY SOURCE IN EACH FUND;TO ADOPT THE CITY'S BUDGETS FOR THE FISCAL YEAR 2020/2021; TO ADOPT THE FEE SCHEDULE FOR PUBLIC RECORDS AND SERVICES FOR THE FISCAL YEAR 2020/2021; ANDTO ADOPT WATER AND SEWAGE DISPOSAL RATES FOR THE FISCAL YEAR 2020/2021.

The City of East Jordan Hereby Ordains:

Section 1: Adoption of Budget

The Michigan Department of Treasury Uniform Budget Manual (August 2001) Section 16Budget (General Appropriations Act) states a line item budget is not required therefore thisbudget is adopted as presented by the activity. The revenues and expenditures for the fiscal yearcommencing on July 1, 2020 and ending June 30, 2021 are hereby appropriated on a majororganizational unit basis summarized as follows:

MAJOR GOVERNMENTAL FUND

ANTICIPATED REVENUE - GENERAL FUND

Property Tax� ........................................................................................ $ 975,000.00Misc. Tax Income� ................................................................................. $ 8,350.00Tax Collections Fees� ............................................................................ $ 20,000.00State Revenue� ...................................................................................... $ 314,800.00State Liquor Control� .............................................................................. $ 3,000.00State Grant Others� ............................................................................... $ 1,000.00Perpetual Care Fund� ............................................................................. $ 5,000.00Grants - Private Source� ......................................................................... $ 49,100.00Cable Franchise Fee� ............................................................................. $ 29,000.00Permits� ............................................................................................... $ 3,000.00Township Contracts� .............................................................................. $ 155,000.00Cemetery Fees� .................................................................................... $ 7,500.00Interest� ................................................................................................ $ -Rentals� ................................................................................................ $ 17,000.00Rebates� ............................................................................................... $ 5,000.00Miscellaneous� ...................................................................................... $ 16,600.00Boat Launch Fee� .................................................................................. $ 15,000.00Sale of Fixed Asset� .............................................................................. $ -Housing Commission� ............................................................................ $ 800.00Sand Salt Reimbursement� ..................................................................... $ 10,000.00Bonds/Loans� ........................................................................................ $ -

ORDINANCE #256CITY OF EAST JORDAN

CHARLEVOIX COUNTY, MICHIGAN

FISCAL YEAR 2020/2021 ADOPTED BUDGETCITY COMMISSION MEETING MAY 5, 2020

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Sub Total General Fund Revenue� ......................................................... $ 1,635,150.00Use of Funds on Hand (General Fund)� .................................................. $ -Total General Fund Revenue� ................................................................ $ 1,635,150.00PLANNED EXPENDITURES - GENERAL FUND

Governing Body/Commission� ............................................................... $ 26,860.00Administrator� ...................................................................................... $ 93,692.00Elections� .............................................................................................. $ 6,400.00Assessor� .............................................................................................. $ 32,700.00Attorney/Counsel� ................................................................................ $ 20,261.00Clerk� .................................................................................................... $ 101,774.00Board of Review� .................................................................................. $ 1,572.00Treasurer� ............................................................................................. $ 67,164.00Data Processing/Computer Dept� .......................................................... $ 11,910.00Building and Grounds� ........................................................................... $ 115,463.00Cemetery� ............................................................................................ $ 43,445.00Police Department� ............................................................................... $ 490,288.00Fire Department� .................................................................................. $ 201,524.00Zoning Board/Commission� ................................................................... $ 45,904.00Department of Public Works� ................................................................ $ 63,270.00Airport� ................................................................................................. $ 11,060.00Street Lighting� ..................................................................................... $ 40,000.00Recreation/Parks Department� .............................................................. $ 114,325.00Community & Skate Parks Department� ................................................. $ 42,976.00Elm Pointe Recreation Facility� .............................................................. $ 30,186.00Civic Center Recreational Facility............................................................... $ 27,508.00Sidewalks� ............................................................................................ $ 15,952.00Transfer Out Control� ............................................................................ $ 30,184.00Total General Fund Expenditures� ......................................................... $ 1,634,418.00

ANTICIPATED REVENUE - MAJOR STREET FUND

Major Streets Fund� ............................................................................... $ 235,000.00Major Streets Fund Balance� .................................................................. $ 205,336.00Total Major Street Fund Revenue� ........................................................... $ 440,336.00

PLANNED EXPENDITURES - MAJOR STREET FUNDMajor Streets� ....................................................................................... $ 200,073.00Total Major Street Fund Expenditures� ...................................................... $ 200,073.00

TIFA FUND REVENUE EXPENSE

Tifa Fund� ............................................................... $ 2,027,879.00 $ 2,337,465.00Tifa Fund Balance� ................................................... $ 10,532.00

MAJOR BUSINESS TYPE FUNDS REVENUE EXPENSE

Harbor Fund� ............................................................ $ 284,150.00 $ 252,249.00Harbor Fund Balance� ............................................... $ 836,518.00Tourist Park Fund� .................................................... $ 126,215.00 $ 132,376.00Tourist Park Fund Balance� ....................................... $ 23,125.00Sewer Fund� ............................................................ $ 532,000.00 $ 706,378.00

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Sewer Fund Balance� ............................................... $ 6,431,122.00Water Fund� ............................................................ $ 613,400.00 $ 558,475.00Water Fund Balance� ............................................... $ 2,789,021.00

INTERNAL SERVICE FUND REVENUE EXPENSE

Equipment Fund� ...................................................... $ 599,650.00 $ (747,993.00)Equipment Fund Balance� ......................................... $ 253,059.00

NON-MAJOR GOVERNMENT FUNDS

DEBT SERVICE FUNDS REVENUE EXPENSE2007 GO Capital Improvement Bond Debt Fund� .......... $ 18,693.00 $ 20,430.002007 GO Capital Improvement Bond Debt Fund Balance. $ -2007B GO Capital Improvement Bond Debt Fund� ....... $ 22,184.00 $ 22,184.002007B GO Capital Improvement Bond Debt Fund Balance $ 1,000.00

CAPITAL PROJECT FUNDS REVENUE EXPENSE

Bandshell Construction Fund� .................................... $ 6,000.00 $ 7,480.00Bandshell Construction Fund Balance� ....................... $ 15,232.00Street Improvement Tax Fund� ................................... $ 55,000.00 $ 10,000.00Street Improvement Tax Fund Balance� ..................... $ 123,827.00Industrial Complex Construction Fund� ....................... $ - $ -Industrial Complex Construction Fund Balance� .......... $ 15,638.00

FIDUCIARY FUND REVENUE EXPENSE

Perpetual Care Fund� ................................................ $ 1,500.00 $ 1,500.00Perpetual Care Fund Balance� ................................... $ -

SPECIAL REVENUE FUND REVENUE EXPENSE

Local Streets Fund� .................................................. $ 107,445.00 $ 135,318.00Local Streets Fund Balance� ..................................... $ -Fire Equipment Fund� ............................................... $ - $ -Fire Equipment Fund Balance� .................................. $ 151.00Rehab I & II� ............................................................. $ - $ -Rehab I & II Fund Balance........................................... $ 28,339.00D.A.R.E. Fund� ........................................................ $ - $ 2,766.00D.A.R.E. Fund Balance� ........................................... $ -Drug Law Enforcement Fund� .................................... $ - $ -Drug Law Enforcement Fund Balance� ........................ $ -

Section 2: Millage Levy to Support Budget

The Property Tax Millage Rate to support the 2020/2021 budget will be 17.7953 mills or less,subject to Michigan State Tax Statutes and will be levied as follows:

General Operations: 17.7953 mills (or less)

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Section 3: User Fee Increases Over Prior Year to Support Budget (effective 07/01/2020 unlessnoted otherwise)

Park Department Fees Current ProposedDay Pass - Non-Resident $ - $ 10.00Season Resident $ 15.00 $ 25.00Season-Non Resident $ 30.00 $ 50.00

Water and Sewer RatesTap Rates - Sewer $ 1,500.00 $ 1,750.00Tap Rates - Water $ 1,500.00 $ 1,750.00Sewer Debt $ 2.60/100 c.f. $ 2.87/100 c.f.Total suspended solids & total volatile solids $ 20.00Mixed liquor suspended solids and volatile solids $ 20.00pH $ 10.00Dissolved oxygen $ 10.00Conductivity $ 10.00Sodium $ 18.00Chloride $ 18.00Ammonia nitrogen $ 12.00Nitrate nitrogen $ 12.00Nitrite nitrogen $ 12.00Total phosphorus $ 20.00BOD or cBOD, 5 day $ 45.00Fluoride $ 18.00Fecal coliform, membrane filtration method $ 20.00

All other current rates are to remain the same.

A Public Hearing will be held on the above tentative 2020/2021 fiscal year budget Monday,March 17, 2020 at 6:45 p.m. in City Hall, 201 Main Street, East Jordan, MI.

"THE PROPERTY TAX MILLAGE RATE PROPOSED TO BE LEVIED TO SUPPORTTHE PROPOSED BUDGET WILL BE A SUBJECT OF THIS HEARING ."

A copy of the above detailed line item budget and proposed rates are available for reviewduring regular office hours at City Hall.

ROLL CALL VOTE:AYES: NAYS: ABSENT: ABSTAIN: ADOPTED:PUBLISHED:EFFECTIVE:

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MOTION OFFERED BY:SECOND BY:

Resolution 109-2020Resolution to Accept Partial Payments on Taxes for 2020 Tax Year

WHEREAS, the East Jordan City Commission may, by Resolution, authorize the City Treasurer, for a period of not extending beyond the next March 1st, to accept payment of taxes and special assessments, together with interest and penalties, in such a manner as the City Commission may determine, and

WHEREAS, the City Treasurer, City Administrator, and City Clerk along with City staff have all determined that it would be best for the community to offer partial payments on taxes; and

THEREFORE, BE IT RESOLVED by the East Jordan City Commission to authorize the City Treasurer to accept partial payments of taxes and special assessments, together with interest and penalties for the 2020 tax year for a period not to extend passed March 1st, 2021.

ROLL CALL VOTE:

Ayes:Nays:Absent:Abstain:

Resolution declared adopted on: MAY 5, 2020

I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the City Commission of the City Commission, County of Charlevoix, State of Michigan, at a regular meeting held on May 5, 2020, and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were kept and will be or have been made available as required by said Act.

______________________________________Cheltzi M. Wilson, MMC

City Clerk

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Motion offered by:Second by:

CITY OF EAST JORDANRESOLUTION # 110-2020

ESTABLISHMENT OF AND AUTHORIZATION TO LEVY

THE PROPERTY TAX MILLAGE RATE FOR 2020

WHEREAS, the Millage Reduction Fraction calculations for the City of East Jordan have been received from the City's Assessor; and

WHEREAS, based on those calculations, the City is not required to reduce its levy in compliance with the Constitutional Amendment commonly known as the “Headlee Amendment”, or the State Statutes commonly referred to as “Truth in Assessing”, “Truth in County Equalization” or “Truth in Taxation”; and

WHEREAS, the City Commission has adopted the 2020/2021 Fiscal Year City Operating & Capital Budget.

NOW, THEREFORE BE IT RESOLVED that the City Commission hereby establishes the following 2020 Property Tax Millage Rate for the City of East Jordan:

General Operations: 17.7953 mills

BE IT FINALLY RESOLVED that the City Commission hereby authorizes the City Treasurer to levy the above millage rate against all real and personal property located within the City of East Jordan in accordance with State Statutes, the City Charter and the City Code.

Roll Call Vote:

Ayes:

Nays:

Absent:

Abstain:

Resolution declared adopted on May 5, 2020.

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MOTION OFFERED BY:SECOND BY:

ORDINANCE 143XTO AMEND THE ZONING CODE OF THE CODE OF ORDINANCES

FOR THE CITY OF EAST JORDAN

THE CITY OF EAST JORDAN HEREBY ORDAINS:

THE ZONING CODE FOR THE CITY OF EAST JORDAN IS HEREBY AMENDED AS FOLLOWS:

ADD:

CHAPTER 46, ARTICLE IV SUPPLEMENTAL REGULATIONS, SECTION 46-746 DUPLEX DWELLINGS

Article IV Supplemental Regulations

• Sec. 48-680. Duplex dwellings

(a) Purpose. The purpose of the duplex home is to provide for relatively small and less expensive type of housing, as well as a broader range of choice of housing types to people who desire to live in the city in small condominium, owner or rental units, and their normal accessory uses which are compatible, supportive or convenient to the residents living within such a district.

(b). General requirements.

(1) Lot area. Each set of duplex dwelling units in a duplex dwelling unit shall occupy a lot or parcel comprising not less than 14,000 square feet, except for existing duplexes on lots of record existing prior to the adoption of the ordinance shall be permitted to have one duplex located upon them.

(2) Lot width. Minimum of 80 feet, except lots of record existing prior to the adoption of the ordinance from which this section is derived.

(3) Lot coverage. Maximum of 40 percent.

(4) Number of dwelling units per gross acre. Six dwelling units.

(5) Yard and setback requirements.

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a. Front yard. Minimum of 15 feet from the street right-of-way line unless a greater setback is specified in the master plan for streets and highways, whichever is greater.

b. Side yards. Minimum shall be 10 feet unless a greater setback is specified in the master plan for streets and highways, whichever is greater.

c. Rear yard. Minimum of 25 feet.

(6) Height limitations. Maximum of two stories or 30 feet, except that detached accessory structures shall not exceed 15 feet.

(7) Spacing between buildings. Spacing between buildings shall be at least the height of the highest of the adjacent buildings with a minimum of 20 feet

(8) Floor area requirements. Minimum standards for total floor area for each type of duplex family dwelling unit shall be as follows:

a. Efficiency: 450 square feet.

b. One bedroom: 600 square feet.

c. Two bedrooms: 750 square feet.

d. Three bedrooms: 960 square feet.

e. Each additional bedroom: 100 square feet.

(9) Number of duplex dwelling units per building. No duplex-family residential structure shall contain more than two dwelling units. (10) All duplex-family dwelling units shall be connected to the available public water supply system and wastewater sanitary sewer system on a permanent basis.

(11) Ingress and egress of driveways shall be provided from an impervious hard surface paved street. Drives and parking shall be located at least 10 feet from any building and shall have at least a 12-foot-wide, paved surface for automobiles.

(12) Off-street parking shall be provided with each dwelling unit having two spaces. Efficiency units may have one parking space.

(13) Duplex construction should have roofed front and/or side porches with paved walks to the main entrance. Only one entrance door is allowed on any one side of the

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structure. A minimum of 25% of the structure on any street side will be windows. Parking and garage access should be from an alley and be located behind the main structure.

ROLL CALL VOTE:

AYES:

NAYS:

ABSENT:

ABSTAIN:

ADOPTED:

PUBLISHED:

EFFECTIVE:

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Administrator’s Report

5/5/20

1. Project Updates: Water Tank

The City has claimed Davis Construction and C2ae (engineering) as critical infrastructure employees which enables construction to reconvene this spring. We should have crews back on site soon and the project to be completed in mid-summer.

InfrastructureJ&N Construction as also been identified as critical infrastructure employees to close up the road project this spring. Remaining items are striping, hydroseeding and restoration efforts. We were told crews could be on site the first week of May.

Boat LaunchOn Friday, May 1, signage and pay station installation will be occurring at the project site. We also are scheduling density testing this week with hopes of opening the launch site the first week of May. Due to some paving repairs, there could be a few parking areas closed until repairs are completed by Molon Construction. Seasonal launch passes can be purchased at City Hall and daily envelopes will be available at the launch site.

Joining JordanPlans are still on track for mobilization of equipment the week of June 8th. With the assumption that more restrictions are lifted for construction businesses in May and June, the presented timetable is being followed.

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2. COVID-19 Response As we continue to follow the State’s recommendation of best

practices at the work place, City Hall will remain closed to the public until at least the stay at home order is lifted. Beyond that, on-site public meetings will be postponed until gatherings are permitted.

Fire and Police Departments are sharing the UV light for treatment of vehicles and facilities. The County Emergency Management team delivered hand sanitizer, gloves and masks to the city which will be shared with all departments, especially those with customer service needs.

Parks remain open although playgrounds, basketball and tennis courts, baseball facilities and skatepark/pickleball court remain closed. We find it best to follow directives as Executive Orders are addressed by the Governor. Park facilities and restrooms are planned to be ready and cleaned for clearance by the state.

As of today, the harbor and Tourist Park will be opening May 15th. However, social distancing and added safety precautions will be intact. The DNR plans to distribute recommended measures for those facilities as well.

DPW is back to work full time will spacing and separation precautions being followed. This week the crew is working on road grading, street cleanup, and sweeping. Crosswalks, changing banners and other actions will follow next week.

All COVID-19 related expenses will be applied for reimbursement in late May. We have registered with FEMA and will be taking part in training sessions next week for guidance.

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Staff continues to take part in daily/weekly MML webinars to keep up with everything COVID-19 related. As the state begins phasing strategies, we’ll continue to share with Commission and public.

3. Tourist Park Improvements Invoice

Our ongoing utility upgrades and site leveling project at the Tourist Park requires unbudgeted expenses in order to complete these tasks. The combination of lake levels and record precipitation has caused several issues with the property that was nearly impossible to predict. However, these enhancements will benefit the campground for the long-term feasibility. Based on the invoice above the $10,000 limit for nonbudgeted work, I am requesting approval for payment approval.

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