AGENDA of the

Capital Area Regional Planning Commission (revised 6/2/17) June 8, 2017 Madison Water Utility, 119 East Olin Avenue, Madison WI 6:00 p.m.

RPC Meeting Policies and Deadlines

Registering and Speaking at RPC Public Hearings and Meetings: Persons wishing to speak must register and give the registration form to the meeting recorder before the corresponding “Public Comment…” or Public Hearing item is taken up. Oral comments will not be heard for individual agenda items not designated for public hearing, but will be heard under the “Public Comment…” agenda item. The time limit for testimony by each registrant will be 3 minutes, unless additional time is granted at the discretion of the Chair. However, for public hearings on USA/LSA amendments, applicants are granted a maximum of 15 minutes to testify, and other groups of registrants may pool their time of 3 minutes each up to a maximum of 15 minutes. Commissioners may direct questions to speakers. The RPC may alter the order of the agenda items at the meeting.

Deadlines for Written Communications: Written communications intended to be provided to the Commission and considered as part of the information package for a public hearing or agenda item should be received in the RPC office no later than noon, 7 days prior to the meeting. Written communications received after this deadline will be reported and provided to the Commission at the meeting.

RPC Action Scheduling: If significant controversy or unresolved issues are raised at the public hearing, the RPC will usually defer or postpone action to a future meeting.

1. Roll Call

2. Approval of Minutes of the May 11, 2017 Meeting (actionable item)

3. Public Comment on Matters not for Public Hearing

4. Presentation and Discussion of 2016 CARPC Audit (30 minutes)

5. Report of Executive Chair / Discussion (5 minutes)

6. Report of Directors (10 minutes)

PUBLIC HEARING (7:00 p.m.)

7. Amendment of the Dane County Water Quality Plan by Revising the Northern Urban Service Area Boundary

and Environmental Corridors in the Villages of DeForest and Windsor

a. Amendment Overview and Staff Presentation (Mike Rupiper) (10 minutes)

b. Questions of Staff Presentation (10 minutes)

c. Open Public Hearing to Take Testimony from Registrants; Close Public Hearing

d. Approval of CARPC Resolution 2017-10 Recommending to the Wisconsin Department of Natural Resources Amendment of the Dane County Water Quality Management Plan by Revising the Northern Urban Service Area Boundary and Environmental Corridors in the Villages of DeForest and Windsor (actionable item, supermajority of 8 votes required for approval)

8. Amendment of the CARPC 2017 Budget

a. Amendment Overview (Steve Steinhoff) (5 minutes)

b. Questions of Staff Overview (5 minutes)

c. Open Public Hearing to Take Testimony from Registrants; Close Public Hearing

d. Approval of CARPC Resolution 2017-11 Adoption of an Amendment to the 2017 Capital Area Regional Planning Commission Budget (actionable item)

9. Approval of Draft 2018 CARPC Work Program

a. Work Program Overview (Steve Steinhoff) (10 minutes)

b. Questions of Staff Overview (5 minutes)

c. Approval of CARPC 2018 Draft Work Program (actionable item)

10. Approval of Draft 2018 CARPC Budget

d. Budget Overview (Steve Steinhoff) (10 minutes)

e. Questions of Staff Overview (5 minutes)

f. Approval of CARPC 2018 Draft Budget (actionable item)

11. Presentation and Discussion of A Greater Madison Vision and the Update to the Regional Land Use Plan

12. Amending the Dane County Land Use and Transportation Plan in 2017

a. Staff Presentation (Sean Higgins)

b. Discussion

13. Adoption of Resolution CARPC No. 2017-12 Expressing Appreciation to Steve Arnold for his Service and Contribution to the Capital Area Regional Planning Commission (actionable item)

14. Report of the Executive Committee (actionable item)

a. Review CARPC 2018 Draft Work Program

b. Review CARPC 2018 Draft Budget

c. Approval of Agreement with BoardSync

d. Approval of June 2017 Disbursements and Treasurer’s Report for May 2017

15. Future Agenda Items (Next meeting is July 13, 2017, at Madison Water Utility )

16. Adjournment

NOTE: If you need an interpreter, translator, materials in alternate formats or other accommodations to access this service, activity or program, please call the phone number below at least three business days prior to the meeting.

NOTA: Si necesita un intérprete, un traductor, materiales en formatos alternativos u otros arreglos para acceder a este servicio, actividad o programa, comuníquese al número de teléfono que figura a continuación tres días hábiles como mínimo antes de la reunión.

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CARPC staff 608-266-4137 * TDD 608-266-4529

  

  

CARPC MISSION AND VISION STATEMENTS AND OPERATING AGREEMENTS  

Mission Statement: The Capital Area Regional Planning Commission facilitates the creation of a shared vision and regional plan with our communities. We support communities in making vital decisions that strengthen our region.  

Vision Statement: Communities work together to achieve a resilient and sustainable natural, built and social environment.  

Operating Agreements:  

Theme  Agreements for all meetings internal and external   

Changes for CARPC  decision‐making meetings 

Respect  • Listen to current speaker  • Treat all with respect – speak respectfully of staff • Be responsible for your own needs 

 

 

Participation   • All participate – no one dominates • Start with quick introductions 

• Commissioners attend at least 80% (10/12) of meetings  

Attention   • Listen to understand • Minimize side conversations • No interruptions  • eDevices for meeting materials only 

 

• Staff may work on other things while in observer chairs  

Inclusion  • Discussion includes locals • Focus on working together • Critique ideas not people  

 

 

Predictability and Transparency 

• Start on time • Honor past decisions • Ensure guests know what to expect • Smooth logistics • Offer snacks to all and include healthy options 

 

• Use Robert’s Rules • End on time for 

segments without public comment 

 

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DRAFT MINUTES of the

Capital Area Regional Planning Commission May 11, 2017 Madison Water Utility, 119 East Olin Avenue, Madison WI 6:00 p.m.

CARPC Commissioners Present: Brad Cantrell, Maureen Crombie, Mark Geller, Ken Golden, Kris Hampton,

H. Tony Hartmann, Paul Lawrence (departed at 8:50pm), Ed Minihan (departed at 8:50pm), Larry Palm (Chair), David Pfeiffer, Caryl Terrell

CARPC Commissioners Absent: Lauren Cnare, Peter McKeever Lakes and Watershed Commission: Rebecca Power (Chair); Lyle Updike, Chuck Erickson, Mary Kolar, Maureen McCarville, Maria del Carmen Moreno, Pam Porter, Dave Ripp, Susan West

L&WC Commissioners Absent: Mike Gerner CARPC Staff Present: Linda Firestone, Sean Higgins, Mike Rupiper, Steve Steinhoff Dane County Staff Present: Sue Jones, Susan Sandford, Jeremy Balousek Others Present: Ken Potter, Steve Arnold, Forbes McIntosh, Allan Levin, 6 other members of the public JOINT MEETING OF CARPC AND THE DANE COUNTY LAKES AND WATERSHEDS COMMISSION (6:00 p.m.)

1. Roll Call

Meeting was called to order at 6:02pm by CARPC Chair Larry Palm. Quorum was established

2. Presentation and Discussion of Recommendations of the Joint Stormwater Technical Advisory Committee (Ken Potter)

Mr. Potter gave a presentation which may be viewed at http://www.capitalarearpc.org/wp-content/uploads/2017/05/StormwaterTAC_Recommendations_051117.pdf. Discussion ensued during which time a member of the public, Jon Becker, supported the recommendations.

3. Adjournment of Joint Meeting Mr. Golden moved to adjourn; Mr. Hampton seconded. The motion passed on a voice vote. The meeting adjourned at 6:58pm.

CARPC MEETING (7:00 p.m.)

4. Approval of Minutes of the April 13, 2017 Meeting (actionable item) Mr. Pfeiffer moved to approve the minutes of the April 13, 2017, meeting; Mr. Geller seconded. Motion passed on a voice vote. Chair Palm introduced Mr. Hartmann as a new Commissioner who replaced Steve Arnold.

5. Public Comment on Matters not for Public Hearing No members of the public wished to speak at this time.

6. Report of Executive Chair / Discussion Chair Palm discussed the AGMV event with Dr. Chris Benner on May 10th and the MadREP-Urban League Summit on May 11th. He and Mr. Steinhoff also met with the Dane County Board Chair regarding the 2018 CARPC budget.

7. Report of Directors Mr. Steinhoff gave no report but was available for questions. Mr. Rupiper reviewed the information on the directors’ report in the packet.

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PUBLIC HEARING (7:15 p.m.)

8. Amendment of the Dane County Water Quality Plan by Revising the Cottage Grove Urban Service Area Boundary and Environmental Corridors in the Town and Village of Cottage Grove

a. Amendment Overview and Staff Presentation (Mike Rupiper)

Mr. Rupiper gave an overview of the amendment.

b. Questions of Staff Presentation

Discussion ensued between staff and the Commissioners.

c. Open Public Hearing to Take Testimony from Registrants; Close Public Hearing

Chair Palm opened the public hearing. Robert Proctor, attorney for Monona Grove Development, Inc., supported the amendment and wished to speak. Mr. Proctor made some comments to which Mr. Rupiper responded. Other registrants, Erin Ruth (Planner), Matt Giese (Village Administrator), and Mike Malone (Engineer) representing the Village of Cottage Grove, supported the amendment and were available for questions. Discussion ensued between registrants and Commissioners. Chair Palm closed the public hearing.

d. Approval of CARPC Resolution 2017-08 Recommending to the Wisconsin Department of Natural Resources Amendment of the Dane County Water Quality Management Plan by Revising the Cottage Grove Urban Service Area Boundary and Environmental Corridors in the Town and Village of Cottage Grove (actionable item, supermajority of 8 votes required for approval) Mr. Cantrell moved to approve CARPC Resolution 2017-08; Mr. Hartmann seconded.

Commissioners who voted “aye”: Brad Cantrell, Maureen Crombie, Mark Geller, H. Tony Hartmann, Paul Lawrence, Larry Palm (Chair), and Caryl Terrell. Commissioners who voted “no”: Ken Golden, Kris Hampton, Ed Minihan, and David Pfeiffer. Commissioners who were absent: Lauren Cnare and Peter McKeever. The motion did not pass on a roll call vote. Ms. Terrell reminded the Commission that Robert’s Rules allow for a separation of the vote. Mr. Hampton moved to reconsider item #8; Mr. Pfeiffer seconded. The motion passed on a voice vote. Mr. Golden moved to separate the four amendment areas into individual votes; Ms. Terrell seconded. The motion passed on a voice vote. Mr. Cantrell moved to approve Resolution 2017-08A for amendment area “School Grounds”; Mr. Hampton seconded. Commissioners who voted “aye”: Brad Cantrell, Maureen Crombie, Mark Geller, Ken Golden, Kris Hampton, H. Tony Hartmann, Paul Lawrence, Ed Minihan, Larry Palm (Chair), David Pfeiffer, and Caryl Terrell. Commissioners who were absent: Lauren Cnare and Peter McKeever. The motion passed on a roll call vote. Mr. Hampton moved to approve Resolution 2017-08B for amendment area “Drumlin Grove”; Mr. Geller seconded. Commissioners who voted “aye”: Brad Cantrell, Maureen Crombie, Mark Geller, Ken Golden, Kris Hampton, H. Tony Hartmann, Paul Lawrence, Ed Minihan, Larry Palm (Chair), David Pfeiffer, and Caryl Terrell. Commissioners who were absent: Lauren Cnare and Peter McKeever. The motion passed on a roll call vote. Mr. Hartmann moved to approve Resolution 2017-08C for amendment area “Shady Grove”; Ms. Crombie seconded. Commissioners who voted “aye”: Brad Cantrell, Maureen Crombie, Mark Geller, Ken Golden, H. Tony Hartmann, Paul Lawrence, Ed Minihan, Larry Palm (Chair), David Pfeiffer, and Caryl Terrell. Commissioners who voted “no”: Kris Hampton. Commissioners who were absent: Lauren Cnare and Peter McKeever. The motion passed on a roll call vote. Mr. Golden moved to approve Resolution 2017-08D for amendment area “Wilden-Olson”; Mr. Hartmann seconded.

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Mr. Pfeiffer requested that the record reflect the following: “My concern is the pond on the southeast corner of the opposed area that has been described as overflowing the road to the east already on occasion, and, with a proposal that does not have 100% stay-on, that would contribute to that overflowing occurring more often.” Discussion ensued between Commissioners and Village staff. Mr. Steinhoff stated that our current practice is to add additional recommendations to an amendment when the Commission wished to urge the applicant to go beyond current water quality standards. Ms. Terrell suggested the addition of the following recommendation to Resolution 2017-08D: Recommend that the Village of Cottage Grove work with downstream property owners to examine the concern of flooding potentially related to steep slopes and kettle pond in the Widen - Olson amendment area. Mr. Golden moved to adopt the suggested recommendation as part of the main motion; Ms. Terrell seconded. The motion passed on a voice vote. For the amended main motion on Resolution 2017-08D, Commissioners who voted “aye”: Brad Cantrell, Maureen Crombie, Mark Geller, Ken Golden, H. Tony Hartmann, Paul Lawrence, Larry Palm (Chair), David Pfeiffer, and Caryl Terrell. Commissioners who voted “no”: Kris Hampton and Ed Minihan. Commissioners who were absent: Lauren Cnare and Peter McKeever. The amended main motion passed on a roll call vote.

9. BoardSync Board Management Software (actionable item)

a. Demonstration

Doug Shumway, CEO of BoardSync, gave an overview of the features of BoardSync that would be most useful to Commissioners.

Discussion ensued between Mr. Shumway and Commissioners.

b. Approval of purchase of BoardSync license pending approval of budget amendment (actionable item) Mr. Geller moved to approve the purchase of a BoardSync license pending approval of the budget amendment at the June CARPC meeting; Mr. Hampton seconded. The motion passed on a voice vote.

10. Approval of Minutes from the Joint Meeting of the Capital Area Regional Planning Commission and the Madison

Area Transportation Planning Board (MPO) on March 30, 2017 (actionable item) Mr. Golden moved to approve the minutes; Ms. Crombie seconded. The motion passed on a voice vote.

11. Approval of CARPC Resolution 2017-09 Establishing a MATPB-CARPC Coordinating Workgroup (actionable item) Mr. Golden moved to approve CARPC Resolution 2017-09; Mr. Lawrence seconded. The motion passed on a voice vote. Chair Palm asked Commissioners who wanted to be on a work group to contact him.

12. CARPC Work Program First Quarter 2017 Report and 2018 Considerations (actionable item)

Mr. Steinhoff gave an overview of the report. Ms. Terrell asked if staff would be available for the Farmland Preservation Subcommittee to meet. Mr. Steinhoff said the subcommittee could play a role in the AGMV process. Ms. Terrell said she would contact the members of the subcommittee to request a meeting. Mr. Pfeiffer moved to accept the report; Mr. Golden seconded. The motion passed on a voice vote.

13. Review of 2017 Draft Budget Amendments and 2018 Draft Budget

Mr. Steinhoff presented the amendments and 2018 draft budget.

14. Presentation and Discussion of A Greater Madison Vision and the Update to the Regional Land Use Plan

Mr. Steinhoff and Chair Palm discussed A Greater Madison Vision, and Mr. Steinhoff distributed three handouts which may be viewed at:

http://www.capitalarearpc.org/wp-content/uploads/2017/05/Handouts_CARPCmtg_051117.pdf

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15. Report of the Executive Committee (actionable item)

a. Approval of Fiscal Year 2016 - 2017 Agreement with the Wisconsin Department of Natural Resources

b. Approval of Revised Budget for A Greater Madison Vision

c. Review Board Management Software Report and Recommendation

d. Review 2017 First Quarter Work Program Report and 2018 Work Program Considerations and Preliminary Estimates

e. Review Draft 2017 Budget Amendments

f. Review 2018 Draft Budget

g. Approval of May 2017 Disbursements and Treasurer’s Report for April 2017 Mr. Golden moved to approve the report of the Executive Committee; Mr. Hampton seconded. The motion passed on voice vote.

16. Future Agenda Items (Next meeting is June 8, 2017, at Madison Water Utility) For June CARPC Meeting: Audit presentation by Wegner CPAs Budget amendment public hearing DeForest public hearing

17. Adjournment

Mr. Hampton moved to adjourn; Mr. Golden seconded. The motion passed on a voice vote. The meeting adjourned at 9:52pm.

Minutes recorded by Linda Firestone Respectfully Submitted: _________________________________________ Kris Hampton, Secretary

CARPC AGENDA COVER SHEET June 8, 2017 Executive Summary Item 4

Re: Presentation of 2016 Audit

Decision Items:

1. None

Natalie Rew and Jillian Runde from Wegners CPAs will present the findings of the 2016 audit. Materials Presented with Item:

1. Management Communications Capital Area Regional Planning Commission December 31, 2016

2. Annual Financial Report December 31, 2016

Contact for Further Information: Linda Firestone Administrative Services Manager 608-266-4138 LindaF@CapitalAreaRPC.org

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May 27, 2017 To Wegner CPAs, LLP This representation letter is provided in connection with your audit of the financial statements of Capital Area Regional Planning Commission, which comprise the respective financial position of the business-type activities as of December 31, 2016, and the respective changes in financial position and, where applicable, cash flows for the year then ended, and the related notes to the financial statements, for the purpose of expressing opinions as to whether the financial statements are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America (U.S. GAAP). Certain representations in this letter are described as being limited to matters that are material. Items are considered material, regardless of size, if they involve an omission or misstatement of accounting information that, in light of surrounding circumstances, makes it probable that the judgment of a reasonable person relying on the information would be changed or influenced by the omission or misstatement. An omission or misstatement that is monetarily small in amount could be considered material as a result of qualitative factors. We confirm, to the best of our knowledge and belief, as of May 27, 2017, the following representations made to you during your audit. Financial Statements 1. We have fulfilled our responsibilities, as set out in the terms of the audit engagement letter dated

October 25, 2016, including our responsibility for the preparation and fair presentation of the financial statements in accordance with U.S. GAAP and for preparation of the supplementary information in accordance with the applicable criteria.

2. The financial statements referred to above are fairly presented in conformity with U.S. GAAP and

include all properly classified funds and other financial information of the primary government and all component units required by generally accepted accounting principles to be included in the financial reporting entity.

3. We acknowledge our responsibility for the design, implementation, and maintenance of internal

control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

4. We acknowledge our responsibility for the design, implementation, and maintenance of internal

control to prevent and detect fraud. 5. Significant assumptions we used in making accounting estimates, including those measured at fair

value, are reasonable.

Page 2 of 5

6. Related party relationships and transactions, including revenues, expenditures/expenses, loans,

transfers, leasing arrangements, and guarantees, and amounts receivable from or payable to related parties have been appropriately accounted for and disclosed in accordance with U.S. GAAP.

7. Adjustments or disclosures have been made for all events, including instances of noncompliance,

subsequent to the date of the financial statements that would require adjustment to or disclosure in the financial statements.

8. We are in agreement with the adjusting journal entries you have proposed, and they have been

posted to the accounts. 9. The effects of all known actual or possible litigation, claims, and assessments have been accounted

for and disclosed in accordance with U.S. GAAP. 10. Guarantees, whether written or oral, under which the Commission is contingently liable, if any, have

been properly recorded or disclosed. Information Provided 11. We have provided you with:

a. Access to all information, of which we are aware, that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, and other matters.

b. Additional information that you have requested from us for the purpose of the audit.

c. Unrestricted access to persons within the Commission from whom you determined it necessary to

obtain audit evidence.

d. Minutes of the meetings of Commission or summaries of actions of recent meetings for which minutes have not yet been prepared.

12. All material transactions have been recorded in the accounting records and are reflected in the

financial statements. 13. We have disclosed to you the results of our assessment of the risk that the financial statements may

be materially misstated as a result of fraud. 14. We have no knowledge of any fraud or suspected fraud that affects the Commission and involves:

Management,

Employees who have significant roles in internal control, or

Others where the fraud could have a material effect on the financial statements. 15. We have no knowledge of any allegations of fraud or suspected fraud affecting the Commission’s

financial statements communicated by employees, former employees, regulators, or others. 16. We have no knowledge of instances of noncompliance or suspected noncompliance with provisions

of laws, regulations, contracts, or grant agreements, or abuse, whose effects should be considered when preparing financial statements.

Page 3 of 5

17. We are not aware of any pending or threatened litigation, claims, or assessments or unasserted claims or assessments that are required to be accrued or disclosed in the financial statements, and we have not consulted a lawyer concerning litigation, claims, or assessments.

18. We have disclosed to you the identity of the Commission’s related parties and all the related party

relationships and transactions of which we are aware. Government-specific 19. There have been no communications from regulatory agencies concerning noncompliance with, or

deficiencies in, financial reporting practices. 20. We have identified to you any previous audits, attestation engagements, and other studies related to

the audit objectives and whether related recommendations have been implemented. 21. The Commission has no plans or intentions that may materially affect the carrying value or

classification of assets, liabilities, or equity. 22. We are responsible for compliance with the laws, regulations, and provisions of contracts and grant

agreements applicable to us, including tax or debt limits and debt contracts, and legal and contractual provisions for reporting specific activities in separate funds.

23. We have identified and disclosed to you all instances that have occurred or are likely to have

occurred, of fraud and noncompliance with provisions of laws and regulations that we believe have a material effect on the financial statements or other financial data significant to the audit objectives, and any other instances that warrant the attention of those charged with governance.

24. We have identified and disclosed to you all instances, which have occurred or are likely to have

occurred, of noncompliance with provisions of contracts and grant agreements that we believe have a material effect on the determination of financial statement amounts or other financial data significant to the audit objectives.

25. We have identified and disclosed to you all instances that have occurred or are likely to have

occurred, of abuse that could be quantitatively or qualitatively material to the financial statements or other financial data significant to the audit objectives.

26. There are no violations or possible violations of budget ordinances, laws and regulations (including

those pertaining to adopting, approving, and amending budgets), provisions of contracts and grant agreements, tax or debt limits, and any related debt covenants whose effects should be considered for disclosure in the financial statements, or as a basis for recording a loss contingency, or for reporting on noncompliance.

27. As part of your audit, you assisted with preparation of the financial statements and related notes. We

acknowledge our responsibility as it relates to those nonaudit services, including that we assume all management responsibilities; oversee the services by designating an individual, preferably within senior management, who possesses suitable skill, knowledge, or experience; evaluate the adequacy and results of the services performed; and accept responsibility for the results of the services. We have reviewed, approved, and accepted responsibility for those financial statements and related notes.

28. Except as made known to you, the Commission has satisfactory title to all owned assets, and there

are no liens or encumbrances on such assets nor has any asset been pledged as collateral. 29. The Commission has complied with all aspects of contractual agreements that would have a material

effect on the financial statements in the event of noncompliance.

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30. The financial statements include all component units as well as joint ventures with an equity interest, and properly disclose all other joint ventures and other related organizations.

31. The financial statements properly classify all funds and activities in accordance with GASB Statement

No. 34. 32. All funds that meet the quantitative criteria in GASBS Nos. 34 and 37 for presentation as major are

identified and presented as such and all other funds that are presented as major are particularly important to financial statement users.

33. Components of net position (net investment in capital assets; restricted; and unrestricted) and

classifications of fund balance (nonspendable, restricted, committed, assigned, and unassigned) are properly classified and, if applicable, approved.

34. Investments, derivative instruments, and land and other real estate held by endowments are properly

valued. 35. Provisions for uncollectible receivables have been properly identified and recorded. 36. Expenses have been appropriately classified in or allocated to functions and programs in the

statement of activities, and allocations have been made on a reasonable basis. 37. Revenues are appropriately classified in the statement of activities within program revenues, general

revenues, contributions to term or permanent endowments, or contributions to permanent fund principal.

38. Interfund, internal, and intra-entity activity and balances have been appropriately classified and

reported. 39. Deposits and investment securities and derivative instruments are properly classified as to risk and

are properly disclosed. 40. Capital assets, including infrastructure and intangible assets, are properly capitalized, reported, and,

if applicable, depreciated. 41. We have appropriately disclosed the Commission’s policy regarding whether to first apply restricted

or unrestricted resources when an expense is incurred for purposes for which both restricted and unrestricted net position is available and have determined that net position is properly recognized under the policy.

42. We are following our established accounting policy regarding which resources (that is, restricted,

committed, assigned, or unassigned) are considered to be spent first for expenditures for which more than one resource classification is available. That policy determines the fund balance classifications for financial reporting purposes.

43. We acknowledge our responsibility for the required supplementary information (RSI). The RSI is

measured and presented within prescribed guidelines and the methods of measurement and presentation have not changed from those used in the prior period. We have disclosed to you any significant assumptions and interpretations underlying the measurement and presentation of the RSI.

44. In regard to the bookkeeping services performed by you, we have—

Assumed all management responsibilities.

Designated Stephen Steinhoff and Linda Firestone who have suitable skill, knowledge, or experience to oversee the services.

Page 5 of 5

Evaluated the adequacy and results of the services performed.

Accepted responsibility for the results of the services.

We have carefully read this letter before signing it and understand, while you have provided the language of this letter to us, we are making these representations to you. We understand our obligation to carefully consider the possibility that any of the representations are not accurate. We have inquired of other members of management or employees of Capital Area Regional Planning Commission to the extent necessary to obtain a high degree of assurance that these representations are true. We know that you will be relying on them in the issuance of your report. Stephen Steinhoff Deputy Director Linda Firestone Administrative Services Manager

CARPC AGENDA COVER SHEET June 8, 2017 Item 6

Re: Report of Directors

Requested Action: None

Background:

A monthly joint report from the Deputy Director/Director of Community and Regional Development Planning Division, and the Director of the Environmental Resources Planning Division.

Options, Analysis, Recommendation:

None

Attachments:

1. Combined Director’s Report

Staff Contact:

Steve Steinhoff Mike Rupiper Deputy Director/Division Director Director of Environmental Resources Planning 608-266-4593 608-266-9283 steves@capitalarearpc.org miker@capitalarearpc.org

Next Steps:

None.

Division Director’s Update to CARPC Commissioners 

Thursday, June 8, 2017  

 

 Regional Planning 

A Greater Madison Vision  

o Stakeholder engagement – 547 stakeholders engaged through presentations 

o Public participation – AGMV computer game launch June 9; 4 game workshops 

scheduled; website surveys;  social media posts; driving forces workshops and input 

o Marketing – weekly website updates, weekly social media posting, and 

presentations 

o May 10 Speaker – Chris Benner and May 11 polling at Economic Development and 

Diversity Summit broadened awareness and messaging 

o UrbanFootprint scenario planning – tool development in progress 

Dane County Land Use and Transportation Plan  

o Processing of service area amendments –Next date for consideration of 

amendments to service area boundaries is October 2017 

o Farmland Loss Mitigation Ad Hoc Work Group communication regarding next steps 

and potential AGMV activities related to agriculture  

Water Quality Planning 

o Summary Plan Update – continuing work on this report 

Environmental Conditions Report (ECR) 

o Village Mt. Horeb / Town of Blue Mounds / Town of Springdale  ‐  ECR focusing on 

future development areas identified in the Dec. 2015 Mt. Horeb comprehensive plan 

update. Draft ECR is 80% complete – report currently on hold due to staff workload. 

 

Regional Collaboration 

“Regional Plan in Action” ongoing monitoring 

Madison Area Transportation Planning Board – Joint task force to study and make 

recommendations regarding increased integration approved by CARPC is on agenda of MPO 

in June. 

Madison Region Economic Partnership – Gold Shovel Certification Program ongoing‐1 

certification to date, AGMV, Diversity and Inclusion Work Group (joint effort of MadREP and 

Urban League of Greater Madison) 

Dane County – ongoing communication regarding Town planning 

A Greater Madison Vision – various regional entities 

Clean Lakes Alliance (CLA)  ‐  Member of CLA’s Community Board and Strategic 

Implementation Committee. 

Dane County Lakes & Watersheds Commission  ‐  Joint Technical Advisory Committee (TAC) 

for updated volume control standards and closed basin requirements has completed their 

recommendations and report.   

Waubesa Wetlands Study Plan  ‐  Sixth Technical Advisory Committee meeting scheduled for 

June 14th. 

Joint Sustainability Plan – Collaboration with Madison Metropolitan Sewerage District, 

Madison Water Utility and City of Madison Engineering. Initial effort to focus on chlorides. 

 

Water Quality Plan Amendments 

Cottage Grove SSA Amendment – Pending administrative decision by DNR. 

Expecting SSA Amendment applications from Village of Oregon, Village of Cross Plains, and 

Village of Waunakee in 2017. 

 

Planning Services 

Madison Metropolitan Sewerage District (MMSD)  –  Continuing work on the 2017 

Collection System Evaluation Update.   

 

Water Quality Plan Implementation 

5 new sewer extension reviews (not including reconstructions and commercial building 

lateral extensions) 

 

Data and Trends 

2015 Land Use Inventory  complete – analysis pending  

Regional Trends Quarterly Update – Population and Housing final draft in progress 

Active Data requests: City of Fitchburg; Village of Waunakee 

 

Capital Region Sustainable Communities  

Framework for Change (Indicators) Report – ongoing data tracking of indicators 

 

Outreach and Communication  

CARPC website  

CARPC newsletters –bi‐weekly  

AGMV website and social media and ongoing presentations and workshops 

 

Administrative 

Updates and revisions to Personnel Manual in progress  

 

CARPC AGENDA COVER SHEET June 8, 2017 Item 7

Re: Amendment of the Dane County Water Quality Plan by Revising the Northern Urban Service

Area Boundary and Environmental Corridors in the Villages of DeForest and Windsor

Requested Action:

Approval of CARPC Resolution 2017-10 Recommending to the Wisconsin Department of Natural Resources Amendment of the Dane County Water Quality Management Plan by Revising the Northern Urban Service Area Boundary and Environmental Corridors in the Villages of DeForest and Windsor (actionable item, supermajority of 8 votes required for approval)

Background:

The Village of DeForest is requesting an expansion of the Northern Urban Service Area in the Villages of DeForest and Windsor. The proposed amendment includes the addition of approximately 178 acres of land, including approximately 26 acres of existing road right-of-way. The proposed amendment area includes approximately 17 acres of delineated wetland. The wetlands, other environmentally sensitive areas, and associated buffers have been included in environmental corridors consistent with the adopted environmental corridor policies and criteria of the Dane County Water Quality Plan. The proposed stormwater management facilities and planned open space have also been included in environmental corridors. The environmental corridors total approximately 36 acres, for a net developable area of about 116 acres.

Options, Analysis, Recommendation:

The staff analysis of the proposed amendment is attached. Staff’s opinion is that the proposed amendment is consistent with water quality standards under Wis. Stat. § 281.15, with the conditions of approval enumerated in Resolution 2017-10. The resolution also includes additional actions recommended by staff to further improve water quality and environmental resource management.

Staff recommends that the Commission recommend approval of the amendment to DNR with the conditions and recommendations as enumerated in Resolution 2017-10.

Attachments:

1. Staff Analysis

2. Resolution 2017-10

Staff Contact:

Mike Rupiper Director of Environmental Resources Planning 608-266-9283 miker@capitalarearpc.org

Next Steps:

The Commission’s recommendation will be sent to the Wisconsin Department of Natural Resources for an administrative decision.

May 9, 2017

Staff Analysis of Proposed Amendment to the

Dane County Water Quality Plan,

Revising the Northern Urban Service Area Boundary and

Environmental Corridors in the Villages of DeForest and Windsor

1) Existing Conditions

a) Land Use

The requested amendment area is located northwest of the I-39/90/94 and State Highway

19 interchange in the Village of DeForest and the Village of Windsor (see Map 1). The 178

acre site is contiguous to the Northern Service Area along its southern and eastern edges. The proposed amendment is consistent with the Village of DeForest Comprehensive Plan,

the 2012 North Yahara Future Urban Development Area Study, the DeForest-Windsor

Cooperative Plan, and the Village of Windsor Comprehensive Plan. The amendment area is

also already within the Madison Metropolitan Sewerage District Service Area.

Surrounding Land Uses Include:

North—Agriculture, Open Space

South— Agriculture, Open Space, Institutional, Vacant (platted); Planned Commercial and Industrial

West— Agriculture, Open Space;

East—Commercial and Industrial (across I-39/90/94)

Southwest of the amendment area and bisected by State Highway 19, are 81 acres owned

by Dane County and managed as the Cherokee Marsh County Wildlife Area. County Wildlife

Areas are sites designated by the Dane County Park Commission as open to public hunting

and trapping as required by the WDNR Knowles Nelson Stewardship Program, and to other

activities such as fishing, hiking and cross country skiing. These lands are not planned to be managed as parks or developed with trails, shelters, or facilities. On April 24, 2017,

Dane County issued a press release announcing plans to purchase an additional 53 acres

to the west of this area.

1 Net Developable = Total acreage – existing right-of-way – environmental corridor

Land Use Existing

Env.

Corridor Proposed

(Acres) (Acres) (Acres)

Residential, Single-Family 2.7

Residential, Mixed 17.7

Commercial 86.3

Industrial

Institutional 4.4

Rights-of-Way 25.5 33.5

Parks

Stormwater Management 8.2 8.2

Open Space 149.3 27.4 27.4

TOTAL 177.5 35.6 177.5

NET DEVELOPABLE1 116.4

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b) Cultural and Historic Sites The Wisconsin Historical Society has been contacted regarding the presence of any known

archaeological sites or cemeteries within the amendment area. They have identified three

previously recorded archaeological sites or cemeteries recorded within the amendment area.

Their April 14, 2017 review letter recommends an archaeological survey of the amendment

area. The development team is currently having an archaeological survey of the site

conducted and expects it to be completed near the end of May.

c) Natural Resources

The proposed amendment area is located in the Yahara River and Lake Mendota Watershed (see Map 5). It drains to the Yahara River, southward through Cherokee Marsh, and then

ultimately to Lake Mendota.

The northwest portion of the amendment area is identified in the Dane County Parks and Open Space Plan as part of the Cherokee Marsh Natural Resource Area Boundary (see Map

1). A Natural Resource Area Boundary consists of land that is specifically identified for the protection of a valuable natural environment and/or greenbelt corridor through a public

process. This can include habitat protection and open space preservation. According to the

plan, Natural Resource Area boundaries have no bearing on any zoning or land use

decisions and participation by private landowners or local units of government to carry out

any resource protection initiatives is on a voluntary basis.

Wastewater from the Village of DeForest is treated at the Madison Metropolitan Sewerage

District (MMSD) Wastewater Treatment Facility and the treated effluent is discharged to

Badfish Creek.

Yahara River Upstream from Lake Mendota The Yahara River originates in a marshy area of Columbia County near Morrisonville.

About 25 percent of the watershed is in Columbia County. It meanders about 20 miles

through extensively farmed land before reaching Lake Mendota. The Upper Yahara River

Watershed has a mixture of agricultural, suburban, and urban lands. Dairying, corn and

soybean production are the primary agricultural activities. The agricultural nonpoint

sources of pollution include cropland erosion and livestock operations. The primary source of pollution is erosion from agricultural lands, contributing sediment and nutrients to

tributary streams and the downstream Yahara Chain of Lakes. There are several growing

communities in the watershed including the Villages of DeForest and Windsor. Large

portions of the historic wetlands have previously been drained for agricultural purposes or

for development. Cherokee Marsh, at nearly 2,500 acres, is the last large wetland complex in the watershed.

This section of the river, from its headwaters to its confluence with Token Creek in

Cherokee Marsh (and beyond), is categorized as a Warm Water Sport Fishery by the DNR.

Its condition is considered poor. This section of the river is listed as a 303(d) Impaired

Water due to chloride and total phosphorus. A Total Maximum Daily Load (TMDL) has been established for this segment along with the other waters associated with the greater Rock

River Basin TMDL project. The TMDL identifies phosphorus and sediment reduction targets

needed to meet water quality goals. The Yahara River was the focus of a DNR Priority

Watershed Nonpoint Source Pollution Control Project from 1998 to 2008. More recent

efforts are being conducted through the Yahara CLEAN and Yahara WINs projects being coordinated among both public and private organizations and partners, including the

Village of DeForest.

The primary water quality threats to the Yahara River are sediment and nutrient loading

from both agricultural and urban sources. The draining of wetlands in the watershed and

the straightening of small feeder streams coupled with the intensive agriculture of the watershed has resulted in large sediment and nutrient loading to the Yahara River, Lake

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Mendota, and the Yahara Chain of Lakes. In addition, the Yahara Chain of Lakes have a

long history of lake levels that frequently exceed the DNR lake level limits. This is because

of the limited capacity of the system to convey large amounts of stormwater runoff, combined with the historic agricultural ditching of wetlands and the runoff from urban

development in the watershed prior to current stormwater management requirements.

Oregon Branch / Badfish Creek

Treated effluent from the Madison Metropolitan Sewerage District is discharged to a ditch

to the Oregon Branch of Badfish Creek. Its designated use is Limited Aquatic Life by the DNR and its current use is as a Fish and Aquatic Life waterbody. The ditch, Oregon

Branch, and Badfish Creek are all included on the state 303(d) list of impaired waters for

contaminated sediment and contaminated fish tissue due to historical PCB pollution.

Badfish Creek is also on the 303(d) list for total phosphorus from nonpoint source

pollution.

Wetlands

While many wetland areas formally associated with the Upper Yahara River have been

drained, particularly in the headwaters area, there are still some wetlands buffering the

stream including the large Cherokee Marsh complex. Cherokee Marsh is an extensive peat

deposit along the Yahara River north of Lake Mendota and along the north and western portions of the amendment area. Covering nearly 2,500 acres, Cherokee Marsh is the

largest wetland in Dane County and the major wetland in Lake Mendota’s watershed.

Cherokee Marsh contains a large expanse of open wet sedge meadow, varying to fen,

prairie, bog, and shallow marsh in places. Also included are islands of upland support oak

forest or open fields. The less accessible central areas probably retain the condition and appearance of many of the Yahara basin marshes a century ago, and therefore are

considered an important regional reference site. Much of the marsh is in the public domain

including a DNR fishery area and state natural area, Dane County parkland, and Madison

Cherokee Conservancy. Cherokee Marsh features some of the best wetlands in the county

as well as south central Wisconsin. The Wisconsin Wetlands Association has designated Cherokee Marsh as one of the Wetland Gems® in the state. It is used for outdoor

environmental education as well as a scientific reference site.

North of Cherokee Marsh, the riparian wetlands immediately bordering the amendment

area adjacent to the Yahara River include an association of emergent wet meadow and forested wetlands. They have been classified as a “Group III Wetland” in the 2008 Dane County Wetlands Resource Management Guide (with Group I wetlands being the highest

quality and Group V wetlands being the most degraded). While the wetlands in this group do not currently have outstanding values, they serve as support systems for those which

do. Although substantially altered, these wetlands support wildlife and provide open space.

While efforts should be made to ensure their protection, enhancement may be especially

important to improve one or more degraded functions such as flood protection, water

quality, and wildlife habitat.

A wetland delineation of the amendment area was conducted in April 2017, by Scott Taylor

of Taylor Conservation, LLC. Mr. Taylor is one of the wetland professionals whose

delineation work is assured by the DNR for purposes of state permits and state–mandated

local programs. According to the delineation, there are approximately 17 acres of riparian

wetlands long the Yahara River in the amendment area. The associated wetland delineation report is currently being prepared.

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Map 1 - Amendment Area

5

Map 2 – Aerial

6

Map 3 – Existing Land Use

7

Map 4 – Planned Land Use

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Map 5 - Subwatershed Map

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Groundwater

Groundwater modeling, using the 2016 Groundwater Flow Model for Dane County developed by the Wisconsin Geological and Natural History Survey, shows that baseflow in the Yahara River downstream of the amendment area (see Map 10) has decreased from 23.5

cubic feet per second (cfs) during pre-development conditions (no well pumping) to 22.0 cfs

in 2010. The modeling shows that baseflow in Token Creek at STH 51 (the

groundwatershed location of the well for the south water system) has decreased from 19.9

cfs during pre-development conditions to 17.6 cfs in 2010. These reductions are due to the

cumulative effects of well water withdrawals from multiple municipalities in the groundwatershed.

In 2012, the Wisconsin Geological and Natural History Survey published a report, Groundwater Recharge in Dane County, Wisconsin, Estimated by a GIS-Based Water-Balance Model, estimating the existing groundwater recharge rates in Dane County based on the

soil water balance method. The study estimates that the existing groundwater recharge rate in the amendment area ranges from 9.1 to 10.1 inches per year.

Endangered Resources

The DNR Bureau of Endangered Resources maintains a database representing the known

occurrences of rare plants, animals, and natural communities that have been recorded in the Wisconsin Natural Heritage Inventory. A screening review of this database conducted by

REGIONAL PLANNING COMMISSION STAFF identified a threatened bird species, an

endangered amphibian species, and three Natural Resource Communities (Northern Wet

Forest, Shrub-Carr, and Southern Sedge Meadow) within a one-mile radius of the

amendment area. According to the DNR Bureau of Endangered Resources “absence of

evidence is not evidence of absence.” In other words, these species have the potential to occur in the proposed amendment area if appropriate habitat exists. It is recommended

that the Village request a complete Endangered Resources Review by the DNR for potential

impacts to endangered resources like rare plants, animals and natural communities in the

amendment area.

Soils and Geology

The amendment area is located in the Dane-Jefferson Drumlins and Lakes. The Land Type

Associations of Wisconsin classifies the surficial geology of this area as undulating complex

of till plains with drumlins, outwash plains, lake plains and muck deposits common. Soils

are predominantly well drained silt and loam over calcareous sandy loam till, loamy

lacustrine, or gravelly sandy outwash. Surface elevations in the amendment area range from around 858 feet to 936 feet. The amendment area includes some small scattered areas

of steep (> 12%) slopes. There are also some very steep (>20%) slopes adjacent to the

interstate right-of-way and adjacent to the Yahara River riparian zone in the northern part

of the amendment area (see Map 6). Riparian steep slopes have been included in

environmental corridors.

According to the Natural Resource Conservation Service (NRCS) Soil Survey of Dane

County, the soils in the amendment area are in the Batavia-Houghton-Dresden Association.

These soils are well drained and poorly drained; deep and moderately deep silt loams and

mucks that are underlain by silt, sand, and gravel. Table 2 shows detailed classification for

soils in the amendment area (see Map 7). Table 3 shows important soil characteristics for the amendment area (see Map 7).

There are hydric soils (the Af, Ho, Os, and Wa soil map units) within the amendment area

(see Map 7). Their mapped location is generally consistent with those areas that have been

delineated as wetlands.

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The Batavia2, Hayfield, St. Charles2, and Virgil soils (the BbB, HaA, ScB, and VwA, map

units) are not hydric, but they can have a seasonal (April to June) zone of water saturation

within 5 feet of the ground surface. These soils are classified as well drained except for the Hayfield and Virgil soils which are classified as somewhat poorly drained. The poorly

drained soils can have limited suitability for buildings with basements due to their seasonal

high water table (zone of soil saturation), which can cause problems with groundwater

induced flooding. These soils are located in the southern portion of the amendment area,

which is in road right-of-way or proposed to be in commercial use. Therefore it will likely

not have basements. The soils where the seasonal high water table is within 5 feet of the surface would limit infiltration within these areas to roof runoff or stormwater management

practices using engineered soil with at least 10 percent fines.

According to Wisconsin Geological and Natural History Survey mapping, the bedrock just

east of the center of the amendment area is in the Prairie du Chien Group, which is dolomite, minor sandstone, cherty dolomite; vuggy, sandy, and oolitic, consists of two

formations, the Shakopee and the Oneota. Thickness is from 145 feet in eastern Dane

County to 220 feet in western Dane County. Surrounding the Prairie du Chien group and

making up the major portion of the eastern amendment area is the Trempealeau Group,

which is quartz sandstone, dolomitic siltstone, silty dolomite, and sandy dolomite, consists

of two formations including the Jordan and underlying St. Lawrence Formations, which were combined as one mapping unit. Thickness is about 75 feet, where not eroded. The

remaining portion of the amendment area is in the Tunnel City Group, which is medium to

very fine-grained quartz sandstone, locally very glauconitic, consists of two formations

including the Lone Rock and Mazomanie Formations. Thickness is up to 150 feet thick. The

depth to bedrock ranges from 2.5 to 50 feet in the majority (east-central) part of the amendment area and up to 250 feet deep in areas of the western part of the amendment

area.

As is common throughout much of the upper Midwest, karst features such as enlarged

bedrock fractures are prevalent in the local dolomite uplands. Karst features such as

vertical fractures and conduits provide primary pathways for groundwater movement and can dramatically increase groundwater susceptibility when present. The location of karst

features are difficult to predict, and the thickness and type of the overlying soil greatly

affects how much water drains into them. Where clay soils are thick, infiltration rates are

likely to be very low. However, where bedrock fractures are near the surface infiltration

rates can be very high. Based on the WGNHS Karst Potential map, the east-central third of the amendment area is within an area where the depth to bedrock over potential karst

units is 0 to 75 feet.

Table 2

Soils Classification

Soil % of

Area General Characteristics

Whalan Silt Loam; WxB 21.3 Moderately deep, gently sloping to steep, well-drained soils on dolomite-controlled upland. Soils have medium fertility, moderate permeability, and a moderate hazard of erosion. Poses severe limitations for development due to shallow bedrock and moderate bearing capacity.

Batavia Silt Loam; BbB 21.2 Deep, well drained, nearly level to sloping soils on high benches. Soils have high fertility, moderate permeability, and a moderate hazard of erosion. Poses moderate limitations for development due to shrink/swell potential.

McHenry Silt Loam; MdC2

14.1

Deep, well drained, gently sloping to moderately steep soils on glaciated uplands. Soils have medium fertility, moderate permeability, and a moderate to severe hazard of erosion. Poses slight to moderate limitations for development due to slopes, shrink/swell potential and low bearing capacity.

2 This is a recent change in classification by the NRCS for these three soils types. They were

not previously identified as having a seasonal high water table within 5 feet of the surface.

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Table 2

Soils Classification

Soil % of

Area General Characteristics

Dresden Silt Loam; DsC2 6.9 Moderately deep, well drained, gently sloping to steep soils on benches in stream valleys. Soils have medium fertility, moderate permeability, and a moderate to severe hazard of erosion. Poses slight to moderate limitations for development due to steep slopes and erosion potential.

Boyer Sandy Loam; BoC2

5.6 Well-drained, gently sloping to moderately steep soils on benches in valleys. Soils have low fertility, moderately rapid permeability and a moderate to severe hazard of erosion. Poses moderate limitations for development due to slope.

Whalan Silt Loam; WxC2 5.2 Moderately deep, gently sloping to steep, well-drained soils on dolomite-controlled upland. Soils have medium fertility, moderate permeability, and a moderate hazard of erosion. Poses severe limitations for development due to shallow bedrock and moderate bearing capacity.

Alluvial Land, Wet; Af 4.1

Poorly drained, stratified, silty and loamy stream deposits. Soils have high fertility, poor permeability and a severe hazard of erosion. Poses very severe limitations for development due to seasonal high water table, frequent flooding, high shrink/swell potential and low bearing capacity.

Ringwood Silt Loam; RnB

3.6 Deep, well drained, gently sloping and sloping soils on glaciated uplands. Soils have high fertility, moderate permeability, and a moderate hazard of erosion. Poses no limitations for development due to low bearing capacity.

Houghton Muck; Ho 3.4

Deep, very poorly drained, nearly level soils on low benches and bottoms in stream valleys. Soils have medium fertility and moderately rapid permeability. Poses severe to very severe limitations for development due to seasonal high water table, moderate bearing capacity and frost heave potential.

Wacousta Silty Clay; Wa 3.4 Deep, poorly drained, nearly level soils on low benches in old lake basins. Soils have low fertility, moderately slow permeability, and no hazard of erosion. Poses severe limitations for development due to ponding and depth to saturated zone.

Pecatonica Silt; PeB 2.7 Deep, well drained, gently sloping and sloping soils on glaciated uplands and high benches in streams. Soils have high fertility, moderate permeability, and a moderate hazard of erosion. Poses no limitations for development due to low bearing capacity.

St. Charles Silt Loam; ScB

2.2 Deep, well drained, sloping soils to moderately steep soils on glaciated uplands. Soils have high fertility, moderate permeability, and a moderate to severe hazard of erosion. Poses moderate limitations for development due to slopes, shrink/swell potential and low bearing capacity.

Virgil Silt Loam; VwA 2.2

Deep, nearly level and gently sloping, somewhat poorly drained soils on low benches on uplands and in stream valleys. Soils have high fertility, moderate permeability and a slight hazard of erosion. Poses severe to very severe limitations for development due to low bearing capacity, depth to saturated zone and shrink/swell potential.

Orion Silt Loam; Os 1.4

Deep, somewhat poorly drained, nearly level soils on flood plains and narrow stream bottoms. Soils have high fertility, moderate permeability, and a severe hazard of erosion. Poses very severe limitations for development due to flooding, seasonal high water table, moderate shrink/swell potential, and very low bearing capacity.

Plano Silt Loam; PoB 1.3 Deep, well drained and moderately well drained, nearly level to sloping soils on glaciated uplands. Soils have high fertility, moderate permeability, and a moderate hazard of erosion. Poses moderate limitations for development due low bearing capacity and erodibility.

Warsaw Silt Loam; WrC2 0.7 Gently sloping and sloping, well-drained soils on benches in stream valleys. Soils have medium fertility, moderate permeability, and slight to moderate hazard of erosion. Poses moderate limitation for development due to slope and moderate bearing capacity and shrink/swell potential.

Dresden Silt Loam; DsB 0.6 Moderately deep, well drained, gently sloping to steep soils on benches in stream valleys. Soils have medium fertility, moderate permeability, and a moderate to severe hazard of erosion. Poses slight to moderate limitations for development due to steep slopes.

Hayfield Silt Loam; HaA 0.1

Somewhat poorly drained, nearly level soils on moderately low benches on outwash plains. Soils have medium fertility, low permeability, and a moderate hazard of erosion. Poses moderate to severe limitations for development due to moderate bearing capacity , seasonal high water table, and frost heave potential.

Source: Soil Survey Geographic data for Dane County developed by the USDA Natural Resources Conservation Service

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Table 3

Soils Characteristics

Characteristic Soil Map Symbols

(see Map 7) % of Area

Prime Agricultural Soils BbB, DsB, HaA, PeB, PoB, RnB, ScB, VwA, WxB 55.1

Hydric Soils

(Indicates Potential / Restorable Wetlands) Af, Ho, Os, Wa 12.4

Soils with Seasonal High Water Table (< 5’) Af, BbB, HaA, Ho, Os, ScB, VwA, Wa, 38.1

Soils Associated with Steep Slopes (> 12%) DsC2, WrC2, WxC2 12.8

Soils Associated with Shallow Bedrock (< 5’) WxB, WxC2 26.4

Poorly Drained Soils Af, HaA, Ho, Os, VwA, Wa 14.7

Best Potential for High Rates of Infiltration in Subsoils BbB, BoC2, DsB, DsC2, HaA, MdC2, PeB, PoB, RnB,

ScB, WrC2 58.9

Source: Soil Survey Geographic data for Dane County developed by the USDA Natural Resources Conservation Service

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Map 6 - Elevations

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Map 7 - Soil Type

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2) Proposed Urban Services

a) Parks and Open Space

Per the Village subdivision ordinance, the dedication of park land and park improvement

fees are required with new residential development, based on the number and type of housing units. Housing units are not expected to develop here until after 2020, at which

point a proposed mini park area may be most appropriately sited in the Yahara District,

perhaps linked in some way to the Yahara River corridor. Typically, mini parks include

specialized facilities that serve a specific population living nearby, such as children or

senior citizens.

The land use plan proposes to open space along the Yahara River, including all wetlands

with their associated buffers and the 100-year floodplain.

b) Public Water System

The Village water utility provides municipal water through two distinct systems. The

proposed amendment area will be served by the south water system. The south system

includes wells #1 and #5 (see Map 10). The average 2016 water use from well #1 (550 feet

deep) was 46 gpm and from well #5 (765 feet deep) was 28 gpm, for a combined yield of 74

gpm. Storage for the south water system is provided by an elevated 200,000 gallon tank. The tank, at the middle of its operating capacity, provides static pressures ranging from 35

psi at the highest elevation within the amendment site to 55 psi at the lowest elevation.

The Village of DeForest will provide public water to the amendment area through two 12-

inch extensions under Highway 19 to connect to existing 12-inch mains at the eastern and western intersections of Highway 19 and Liuna Way. The mains will be extended within the

amendment area to the northern boundary (See Map 8).

The 2016 average demand for the south water system was 64,863 gpd (45 gpm) with a

maximum day demand of 230,000 gpd (160 gpm). The estimated average daily water

demand for the amendment area will be 125,200 gpd based on 400 residential units with a demand of 146 gpd per unit and 83.4 acres of commercial development, including

institutional, office, commercial services, and retail, with a demand of 800 gal/acre per day.

Using a peaking factor of 2, the current estimated peak hourly flow for the south system is

320 gpm and will increase to 590 gpm with the addition of the amendment area. This

estimate is reasonably conservative based on the water utility’s annual reports to the Public Service Commission.

The Village Comprehensive Plan, adopted March 3, 2015, provides multiple provisions for

improving the reliability of the water system. Included in the short-term planning is an

emergency interconnection between the DeForest south water system and the Windsor

Utility District # 1 system (2015-2024), a ground reservoir to well #5 (2015-2019), establishing a south water system loop, and establishing a connection between the north

and south DeForest water systems along the North Towne Road corridor (2017-2022). The

proposed 12-inch water main extension to the northern property boundary of the

amendment area will complete part of the planned connection of the north and south

DeForest water systems.

Water losses in the Village’s distribution system have improved to 6% of net water supplied

in 2016, after peaking at 11% in 2014. The Wisconsin Administrative Code PSC

185.85(4)(b) requires a utility with more than 1,000 customers to submit a water loss

control plan to the Public Service Commission if the utility reports its percentage of water

losses exceed 15%.

In 2004, the Village of DeForest and the DNR entered into a Memorandum of

Understanding (MOU) regarding the use of new and existing wells and their impact on

Token Creek. The Village has prepared a plan for operating their water system in

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accordance with the terms of the MOU. The plan also lists the specific requirements of the

MOU along with a description of how the Village intends to monitor and report on their

compliance.

Map 8 – Planned Water and Sanitary Sewer Service

c) Wastewater

Sanitary sewer service will be provided to the amendment area through a 1,100 foot extension of an 8-inch gravity main from Madison Metropolitan Sewerage District’s

Waunakee-DeForest Interceptor to the southwest corner of the amendment area (see Map

8). The Village’s sewer will connect into the interceptor between manholes MH14-134 and

MH14-143.

The Village estimates that the amendment area will generate an average of 128,000 gpd (89 gpm). Using a peaking factor of 4, it is estimated that the amendment area would generate

a peak flow of 355 gpm. The estimate is consistent with historical wastewater generation

rates in the Village. On behalf of MMSD, Strand Associates completed the Pump Station 14

Infiltration/Inflow Study in 2014. Flow monitoring at manhole MH 14-120, downstream of

the proposed connection location showed the average daily flow was 1,600,000 gpd with an

estimated peak hourly flow of 6,400,000 gpd, while the interceptor capacity is 9,630,000 gpd. The 2009 CARPC MMSD Collection System Evaluation indicates that the portion of

interceptor that serves the amendment area will have adequate capacity beyond the year

2060. Therefore, there is available capacity in the existing MMSD interceptor collection

system for the proposed amendment area.

Waste Water Treatment Facility

MMSD will provide wastewater treatment for the amendment area. MMSD Pumping Station

14 serves this area. Results indicate the average daily and estimated peak flows are below

the interceptor capacity. The Nine Springs Treatment Facility has a design capacity of 50

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million gallons per day (mgd) and received an average of 38.27 mgd in 2015, including

infiltration and inflow. It is expected to reach 90% of current hydraulic design capacity

around 2026 based on current projected growth rate assumptions. MMSD has completed a long-range plan that evaluated various options for expanded treatment capacity to serve its

current and future service area. For the 20-year planning period, service to this area is

expected to remain through current interceptor routes with expanded capacity of the

system as the need is foreseen. MMSD has not had any issues meeting its WPDES permit

limits for the quality of effluent discharged to Badfish Creek according to their 2015

Compliance Maintenance Annual Report.

d) Stormwater Management System

The preliminary stormwater management plan for the amendment area includes a system

of seven stormwater management facilities. These facilities will generally be strategically located to adequately provide water quality treatment (80% TSS reduction) followed by

volume reduction facilities, which will provide for annual stay-on (100% stay-on). It is

anticipated that infiltration performance will further reduce TSS (and other pollutants such

as Total Phosphorus) from stormwater discharges. Collectively, the stormwater facilities will

provide peak discharge rate control to account for storms up to and including the 100-year rainfall event. The larger stormwater facilities serving multiple users generally will be

owned and maintained by the Village of DeForest while the smaller stormwater facilities

serving a single user are proposed to be privately owned and maintained. The Village of

DeForest requires the recording of stormwater management maintenance agreements prior

to the final approval of any stormwater management permit associated with stormwater

facilities that are to be privately maintained.

Performance Standards

The Village of DeForest proposes stormwater management performance measures to meet

or exceed standards required by the State of Wisconsin (NR 151), Dane County (Chapter

14), and Village of DeForest (Chapter 24) stormwater regulations, as follows:

1) Require post-construction sediment control (reduce total suspended solids leaving the

site by at least 80%, with a minimum of 60% of that control occurring in a retention

pond prior to infiltration) for the 1-year, 24-hour design storm. This is consistent with

the standards currently required by Dane County.

2) Require post-construction peak runoff rate control for the 1-, 2-, 5-, 10-, 25- and 100-

year, 24-hour design storms to “pre-development” peak runoff rates. This is consistent

with the range of design storms currently required by Dane County.

3) Require post-development stay-on volume of at least 100% of pre-development stay-on volume. This is more protective than the stay-on standard for new development

currently required by Dane County regulations.

4) Maintain pre-development groundwater annual recharge rate of 9.1 to 10.1 inches per

year for this area as estimated by the Wisconsin Geological and Natural History Survey

in a 2012 report titled “Groundwater Recharge in Dane County, Wisconsin Estimated by a GIS-Based Water Balance Model.” This is consistent with the standards currently

required by Dane County.

5) Require post-construction oil and grease control for commercial developments. Storm

water management facilities shall be designed to treat the first 0.5 inches of runoff using the best oil and grease removal technology available. This is consistent with the

standards currently required by Dane County.

18

Map 9 – Proposed Stormwater Management System

e) Environmental Corridors

The Village has worked with Regional Planning Commission staff prior to submitting this

application to establish environmental corridors that meet the adopted policies and criteria

of the Dane County Water Quality Plan. The environmental corridor includes the 100-year

floodplain and floodway, delineated wetlands, and a 75-foot vegetative buffer for wetlands

and the Yahara River. Approximately 35.6 acres of environmental corridors are proposed for

environmentally sensitive areas (27.4 acres) and stormwater management areas (8.2 acres).

The Village and the property owners have commissioned an archeological survey, which is

currently being conducted. Depending on its findings, environmental corridor boundaries

and perhaps even development layout may be affected. The Village expects that any such

impacts will be near the northern edges of the site near the planned environmental

corridor.

19

3) Impacts and Effects of Proposal

a) Meeting Projected Demand Current projections for 2040 suggest that an additional 5,879 residents, 2,860 housing

units, and 2,477 jobs can be expected in the Northern Service Area (2010—2040).

Land demand projections estimate a total of 790 additional acres of residential and 267

acres of non-residential (i.e. industrial, commercial, etc.) for the Northern Service Area.

Rights-of-way serving all projected land uses come to a total of 167 acres. At the time of the

2015 Land Use Inventory, there were 790 acres of vacant, subdivided land and 1,203 acres

of land under agricultural uses within the Northern Urban Service Area.

Roughly 1,000 residential lots (275 acres) are identified as being “under construction” or

“vacant, subdivided” land. Visual inspection suggests around 700 of those future lots (194

acres) are still undeveloped. Building permit data seems to corroborate this observation.

Between 2010 and 2015, DeForest added 166 single-family units. Windsor may have

contributed as many as 30. At a rate of 30 houses added per year, the Northern Urban Service Area would fully utilize all available and proposed residential lots by approximately

2040. The proposed addition to the Northern Service Area would provide an estimated 400

units of mixed residential/commercial configuration at full build-out.

b) Phasing

Phasing of development is not explicitly delineated in the application nor is a timeline

specified. However, rights-of-way are expected to be established first along the southern

edge of the proposed amendment area adjacent to STH 19. Future “phases” (i.e. roadways)

are expected to extend northwest to accommodate future development.

c) Surface Water Impacts

Development typically creates impervious surfaces (i.e., streets, parking areas, and roofs)

and has the potential to alter the natural drainage system (e.g., natural swales are

replaced by storm sewers) resulting in increased stormwater runoff rates and volumes, as

well as reduced infiltration. Development can also cause substantial short-term soil

erosion and off-site siltation from construction activities. Scientific research has well documented that without effective mitigation measures, the potential impacts of

development on receiving water bodies can include the following:

Flashier stream flows (i.e., sudden higher peaks)

Increased frequency and duration of bankfull flows

Reduced groundwater recharge and stream base flow

Greater fluctuations in water levels in wetlands

Increased frequency, level (i.e., elevation), and duration of flooding

Additional nutrients and urban contaminants entering the receiving water bodies

Geomorphic changes in receiving streams and wetlands

Natural drainage systems attempt to adapt to the dominant flow conditions. In the

absence of mitigation measures, the frequency of bank-full events often increases with

urbanization, and the stream attempts to enlarge its cross section to reach a new equilibrium with the increased channel forming flows. Higher flow velocities and volumes

increase the erosive force in a channel, which alters streambed and bank stability. This

can result in channel incision, bank undercutting, increased bank erosion, and increased

sediment transport. The results are often wider, straighter, sediment laden streams,

greater water level fluctuations, loss of riparian cover, and degradation of shoreland and

aquatic habitat.

If left unmanaged, these changes in hydrology combined with increased urban pollutant

loading, can have a dramatic effect on the aquatic ecosystem of streams. It is important to

realize that flow is a major determinant of the physical habitat in a stream, which in turn

20

determines the biotic composition of stream communities. A growing body of literature

documents that channel geomorphology, habitat structure, and complexity are determined

by prevailing flow conditions, which in turn determine the biota that can inhabit the area. This is true for the fish as well as the aquatic insects upon which they feed. Studies of

streams affected by urbanization have shown that fish populations either disappear or

become dominated by rough fish that can tolerate the associated lower water quality

levels.

The Village proposes to mitigate the urban nonpoint source impacts of the proposed development by implementing various stormwater best management practices that are

designed and constructed to meet or exceed current standards for pollutant reduction,

runoff volumes, peak flows, and groundwater recharge. This will reduce the likely impacts

of the proposed development on the receiving waters. To its credit, the Village of DeForest

has voluntarily adopted a more stringent stormwater management requirement for new development by requiring pre-development runoff volume conditions be maintained (100%

stay-on). This is a model for other communities in further reducing the urban nonpoint

runoff impacts of development on receiving waters.

d) Groundwater Impacts

Without effective mitigation practices, as natural areas are converted to urban

development the ground/surface water balance in streams and wetlands shifts from a

groundwater-dominated system to one dominated more and more by surface water runoff. This results in subsequent reductions in stream quality and transitions to more tolerant

biological communities.

Groundwater modeling indicates that the cumulative effects of year 2010 water well

withdrawals from all municipalities have resulted in a 1.5 cfs decline in baseflow in the Yahara River immediately below the amendment area (see Map 9 and Table 4) compared to

the pre-development (no pumping) baseflow of 23.5 cfs. An additional 0.8 cfs decline is

anticipated by the year 2040, according to modeling, reducing the baseflow to 21.2 cfs. According to the 2014 DNR report Ecological Limits of Hydrologic Alteration in Dane County

Streams, significant change in the fish community status from 2010 conditions is not

expected to occur as a result of the projected 2040 reduction in baseflow in this section of

the Yahara River.

The loss of baseflow from the cumulative effects of well water pumping is a regional issue,

beyond the boundaries of a single Urban Service Area Amendment or even a single

municipality. This is illustrated by the comparatively lower baseflow reductions due to just

Village of DeForest municipal water well withdrawals shown in Table 5. This issue is discussed along with potential management options in the recently updated Dane County Groundwater Protection Planning Framework (Technical Appendix G of the Water Quality

Plan).

3 Assumes DeForest water system is operated in accordance with their 2004 MOU with DNR.

Table 4. All Municipal Wells

Modeled baseflow results due to current and anticipated future

municipal well water withdrawals (cfs)

Stream Pre-Development 2010 20403

Upper Yahara River 23.5 22.0 21.2

Token Creek @ STH 51 19.9 17.6 16.4

Table 5. DeForest Wells Only

Modeled baseflow results due to current and anticipated future

21

Maintaining pre-development groundwater recharge also helps to maintain baseflow and

mitigate this impact. The Village of DeForest proposes to maintain the pre-development

annual recharge rate (estimated as 9.1 to 10.1 inches per year for this area according to

the Wisconsin Geological and Natural History Survey study). Experience has shown that

this criterion is generally met when 90% of pre-development runoff volume is maintained for the development area through infiltration measures. The Village of DeForest has

adopted a 100% pre-development volume control standard for stormwater runoff which

will provide additional groundwater recharge.

4) Comments Received and Unresolved Issues

The Village of DeForest sent notification of the proposed amendment to the Village of

Windsor requesting feedback on the request. The Village of Windsor has provided a letter of

support for the proposed amendment, noting that it is consistent with the Cooperative Plan

between the Villages of DeForest and Windsor. As of the time of posting of this staff analysis, no other public comment related to this amendment request has been received.

municipal well water withdrawals (cfs)

Stream Pre-Development 2010 20403

Upper Yahara River 23.5 22.8 22.7

Token Creek @ STH 51 19.9 19.7 19.7

22

Map 10 – Municipal Wells and Modeled Baseflow Locations

23

4) Conclusions and Staff Water Quality Recommendations

There is sufficient wastewater collection and treatment plant system capacity to serve the

proposed amendment area.

The Village proposes to mitigate the urban nonpoint source impacts of the proposed

development by implementing various stormwater best management practices that are

designed and constructed to meet or exceed current standards for pollutant reduction,

runoff volumes, peak flows, and groundwater recharge. This will reduce the likely urban

nonpoint runoff impacts of the proposed development on the receiving waters. To its credit,

the Village of DeForest has voluntarily adopted a more stringent stormwater management

requirement for new development by requiring pre-development runoff volume conditions

be maintained (100% stay-on). This is a model for other communities in further reducing

the urban nonpoint runoff impacts of development on receiving waters.

Based on the WGNHS Karst Potential map, the east-central third of the amendment area is

within an area where the depth to bedrock over potential karst units is 0 to 75 feet.

Regional Planning Commission staff recommends the collection of site-specific data for an

accurate assessment of karst potential in this area. If karst features are found, adequate

protection measures must be taken to address the potential for groundwater

contamination.

In 2004, the Village of DeForest entered into a MOU with the DNR regarding the use of new

and existing wells and their impact on Token Creek and other area surface waters. In the

MOU, the Village agrees that it will take all reasonable management steps to limit the

impacts of their well system on Token Creek, as detailed in the MOU, including the

connection of their north and south to allow greater pumping from wells furthest away from

Token Creek. This will reduce the likely groundwater withdrawal impacts on the baseflow of

area surface waters.

a) Conditions

Regional Planning Commission staff recommends approval of this amendment, based on

the land uses and services proposed, and conditioned on the commitment of the Village of

DeForest to pursue the following:

1. Submit a detailed stormwater management plan for Regional Planning Commission

staff review and approval (in conjunction with DCL&WCD staff) prior to any land

disturbing activities in the amendment area. The stormwater management plan shall

include the following:

a. Install stormwater and erosion control practices prior to other land disturbing

activities. Protect infiltration practices from compaction and sedimentation during

land disturbing activities.

b. Control peak rates of runoff for the 1-, 2-, 5-, 10-, 25- and 100-year 24-hour

design storms to pre-development levels, in accordance with the Village of

DeForest Stormwater Ordinance.

c. Maintain the post development stay-on volume to at least 100% of the pre-

development stay-on volume for the one-year average annual rainfall period, in

accordance with the Village of DeForest Stormwater Ordinance.

24

d. Maintain pre-development groundwater recharge rates from the Wisconsin

Geological and Natural History Survey’s 2012 report, Groundwater Recharge in

Dane County, Wisconsin, Estimated by a GIS-Based Water-Balance Model (an

average of 9.2 to 9.6 inches/year for the amendment area) or by a site specific

analysis, in accordance with the Village of DeForest Stormwater Ordinance.

e. Provide at least 80% sediment control for the amendment area based on the 1-

year, 24-hour design storm, with a minimum of 60% of that control occurring in a

retention pond prior to infiltration, in accordance with the Village of DeForest

Stormwater Ordinance.

f. Treat the first 0.5 inch of runoff from parking lots to control oil and grease, in

accordance with the Village of DeForest Stormwater Ordinance.

2. Stormwater management facilities shall be placed in public outlots whenever feasible

and designated as environmental corridor. Easements and perpetual legal maintenance

agreements with the Village, to allow the Village to maintain stormwater management

facilities if owners fail to do so, shall be provided for any facilities located on private

property.

3. Delineate environmental corridors to include wetlands, 75-foot wetland buffers, 100-

year floodplains, streams and shoreland buffers, associated steep wooded slopes, and

stormwater management areas to meet Dane County Water Quality Plan criteria for the

delineation of environmental corridors. Submit plats showing environmental corridors

for Regional Planning Commission staff review and approval prior to recording. Any

environmental corridor on private property shall be protected by deed restrictions and

neighborhood covenants.

4. Submit the wetland delineation report for Regional Planning Commission staff review

when it is completed.

5. Continue to operate the municipal water system in compliance with the 2004 MOU

between the Village of DeForest and the DNR regarding the use of new and existing

wells and their potential impact on Token Creek.

b) Recommendations

It is also recommended that the Village of DeForest pursue the following:

1. Require an archaeological survey be performed by a qualified archaeologist for the

amendment area as recommended by the Wisconsin Historical Society (see attached

letter) and take necessary protection measures if artifacts are found.

2. Based on the WGNHS Karst Potential map, the east-central third of the amendment

area is within an area where the depth to bedrock over potential karst units is 0 to 75

feet. Regional Planning Commission staff recommends the collection of site-specific data

for an accurate assessment karst potential in this area. If karst features are found,

adequate protection measures must be taken to address the potential for groundwater

contamination.

3. Request a formal Endangered Resources Review by the WDNR or one of their certified

reviewers for potential impacts to endangered resources like rare plants, animals and natural communities and take necessary habitat protection measures if species are

found.

25

4. Collaborate with Dane County Parks Division staff on opportunities associated with this

proposed NUSA expansion; the preservation and sensitive development of land adjacent

to the already-acquired Cherokee Marsh Wildlife Area and the advancement of Yahara River corridor protection and related recreational opportunities and access, in

accordance with local and County plans.

5. Develop and implement a wetland restoration plan for the wetlands on the site to

improve habitat and create a natural amenity for the development and the community.

6. Encourage the responsible use of deicers as part of the WI Salt Wise Partnership.

7. Implement the water system improvements identified in the 2011 Joint Water Utility

System Study and the Village’s Comprehensive Plan. Interconnect Village’s north and

south (former Token Creek) water utility systems, which currently operate as separate

systems.

8. Work with Regional Planning Commission staff to update the Village’s Long Term Water

Supply Plan using the Regional Groundwater Model.

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Page 2 of 4

d. Maintain pre-development groundwater recharge rates from the Wisconsin Geological and Natural History Survey’s 2012 report, Groundwater Recharge in Dane County, Wisconsin, Estimated by a GIS-Based Water-Balance Model (an average of 9.2 to 9.6 inches/year for the amendment area) or by a site specific analysis, in accordance with the Village of DeForest Stormwater Ordinance.

e. Provide at least 80% sediment control for the amendment area based on the 1-year, 24-hour design storm, with a minimum of 60% of that control occurring in a retention pond prior to infiltration, in accordance with the Village of DeForest Stormwater Ordinance.

f. Treat the first 0.5 inch of runoff from parking lots to control oil and grease, in accordance with the

Village of DeForest Stormwater Ordinance.

2. Stormwater management facilities shall be placed in public outlots whenever feasible and designated as environmental corridor. Easements and perpetual legal maintenance agreements with the Village, to allow the Village to maintain stormwater management facilities if owners fail to do so, shall be provided for any facilities located on private property.

3. Delineate environmental corridors to include wetlands, 75-foot wetland buffers, 100-year floodplains, streams and shoreland buffers, associated steep wooded slopes, and stormwater management areas to meet Dane County Water Quality Plan criteria for the delineation of environmental corridors. Submit plats showing environmental corridors for Regional Planning Commission staff review and approval prior to recording. Any environmental corridor on private property shall be protected by deed restrictions and neighborhood covenants.

4. Submit the wetland delineation report for Regional Planning Commission staff review when it is completed.

5. Continue to operate the municipal water system in compliance with the 2004 MOU between the Village of DeForest and the DNR regarding the use of new and existing wells and their potential impact on Token Creek.

It is also recommended that the Village of DeForest pursue the following measures:

1. Require an archaeological survey be performed by a qualified archaeologist for the amendment area as recommended by the Wisconsin Historical Society and take necessary protection measures if artifacts are found.

2. Based on the WGNHS Karst Potential map, the east-central third of the amendment area is within an area where the depth to bedrock over potential karst units is 0 to 75 feet. Regional Planning Commission staff recommends the collection of site-specific data for an accurate assessment karst potential in this area. If karst features are found, adequate protection measures must be taken to address the potential for groundwater contamination.

3. Request a formal Endangered Resources Review by the WDNR or one of their certified reviewers for potential impacts to endangered resources like rare plants, animals and natural communities and take necessary habitat protection measures if species are found.

4. Collaborate with Dane County Parks Division staff on opportunities associated with this proposed NUSA expansion; the preservation and sensitive development of land adjacent to the already-acquired Cherokee Marsh Wildlife Area and the advancement of Yahara River corridor protection and related recreational opportunities and access, in accordance with local and County plans.

5. Develop and implement a wetland restoration plan for the wetlands on the site to improve habitat and create a natural amenity for the development and the community.

6. Encourage the responsible use of deicers as part of the WI Salt Wise Partnership.

Page 3 of 4

7. Implement the water system improvements identified in the 2011 Joint Water Utility System Study and the Village’s Comprehensive Plan. Interconnect Village’s north and south (former Token Creek) water utility systems, which currently operate as separate systems.

8. Work with Regional Planning Commission staff to update the Village’s Long Term Water Supply Plan using the Regional Groundwater Model.

June 8, 2017 Date Adopted Larry Palm, Chairperson Kris Hampton, Secretary

Page 4 of 4

CARPC AGENDA COVER SHEET June 8, 2017 Item 8

Re: Amendment of the CARPC 2017 Budget

Requested Action:

Approval of CARPC Resolution 2017-11 Adoption of an Amendment to the 2017 Capital Area Regional Planning Commission Budget (actionable item)

Background:

CARPC’s annual work program and budget cycle includes approval of budget amendments, as needed, in June. Amendments are needed to reclassify expenses from general “Communications – A Greater Madison Vision” to specific expenses needed to carry out AGMV; to account for carry forward of expenses and revenues budgeted in 2016 but not incurred until 2017; to reclassify other personnel and equipment expenses for more accurate accounting; to correct contractual amounts not fully known when 2016 budget was approved; and to adjust Operating Reserves/Net Assets based on 2016 Audit report.

Amendments:

1. Reclassifying GIS specialist expense from Salary & Wages, to Contractual to accurately reflect nature of expense

2. Add $5,000 for AGMV Summer interns; decrease “Communications - AGMV” by $5,000 3. Increase $5,000 for AGMV meeting and travel; decrease “Communications - AGMV” by $5,000 4. Reclassifications of Office/Computer Equipment & Furniture:

a. Add Equipment line item under Operating Expenses; delete “Office/Computer Equipment & Furniture” under Capital Outlay (purchase amounts do not meet threshold for “Capital”

b. Add $5,000 for “Office/Computer Equipment & Furniture;” remove $5,000 from deleted Capital Outlay-Office/Computer Equipment and Furniture

c. Add $6,500 for computer equipment for AGMV simulation workshops; decrease $6,500 from “Communications - AGMV”

5. Increase by $3,391 for board management softwarre ($999 set up fee + $299/mth for 8 mths) 6. Delete line item due to lack of use 7. Reduce by $35,713 (- 5000 for AGMV travel & meeting, -9213 for AGMV video, -6500 AGMV

equipment, -5000 AGMV interns, -10,000 other contractual) 8. Delete line item because office, computer and furniture purchases do not meet $5,000 threshold

for classification as “Capital Outlay” 9. Delete: no longer active contract 10. Delete: included in Personal Costs because Executive Chairperson is considered an employee 11. Delete: no 2017 costs 12. Add line item for $20,000 budgeted in 2016, expended in 2017 for AGMV computer simulation 13. Add line item for $9,213 for AGMV video production; reduce “Communications – AGMV” by same

amount 14. Add line item for $3,432 remaining of CARPC website costs budgeted in 2016 15. Increase by $10,000 for other AGMV contractual; decrease “Communications – AGMV” by same

amount 16. Adjustment based on actual contract amount 17. Adding 2016 carryforward expenses for 2016 budget expenses of WCER (20,000), Stewart

(3432) incurred in 2017, PLUS WDOT pass thru correction, MINUS additional DNR revenue 18. AGMV revisions 19. 2016 Audit report shows $394,908 Unrestricted Net Position.

Attachments:

1. 2017 Draft Budget Amendments 2. AGMV Budget 3. CARPC Resolution 2017-11 Adoption of an Amendment to the 2017 Capital Area Regional

Planning Commission Budget

Staff Contact:

Steve Steinhoff Deputy Director 608-266-4593 SteveS@CapitalAreaRPC.org

Next Steps:

Budget revisions

CARPC 2017 Budget 

Approved 10/13/16

 2017 Budget

Approved 10/13/16 

 2017 Budget

Draft 6/8/17 

Preliminary 2017 

Budget 

Amendments

Change Amendment Notes

EXPENDITURES

Personal Services 

(includes GIS contract and Chairperson stipend)CARPC FTE: 8.50 CARPC FTE: 8.60

Salaries & Wages  $644,016 $599,899 $599,899 ‐$44,117 1. move GIS Specilist to Contractual

Workstudy / Interns/ Hourly $31,200 $36,200 $36,200 $5,000 2. summer interns for AGMV public participation

Retirement Fund $40,763 $40,763

Social Security / Medicare $48,245 $48,245

Unemployment Insurance reimbursements $15,000 $15,000

Employee/Retiree Insurance $152,557 $152,557

Furloughs and/Salary Reduction/Salary Savings

Total Personal Services 931,781$                    892,664$                 

Operating Expenses

Commissioner Per Diem & Travel $5,000 $5,000

Employee Travel & Meeting Expenses $7,000 $12,000 $12,000 $5,000 3.  + 5000 for AGMV

Training & Conferences $7,000 $7,000

Office Supplies & Expenses $11,900 $11,900

Equipment $0 $11,500 $11,500 $11,500

4.  + 5000 from Office/Computer Equipment & Furniture, + 

6500 from Capital Outlay for AGMV Equipment 

Dues / Membership Fees $5,000 $5,000

GIS and Other Software$8,500 $11,891 $11,891 $3,391 5. Board Mngmt SW $999 set up fee + $299/mth for 8 mths

Recruitment $1,500 $1,500

Telephone/Internet/ Webhosting $0 $0

Office Space/Rent $33,036 $33,036

Legal Services $25,000 $25,000

Audit Services $10,000 $10,000

Financial Services $35,000 $35,000

Insurance (package, WC, D&O) $8,200 $8,200

Outreach & Education $0 $0 6. DELETE

Communications ‐ A Greater Madison Vision$55,100 $19,387 $19,387 ‐$35,713

7.  ‐ 5000 for AGMV travel & meeting, ‐9213 MOD Media, ‐

6500 AGMV equipment, ‐5000 interns, ‐10,000 other 

contractual

Total Operating Expenses 212,236$                    196,414$                 

Capital Outlay 8. DELETE

Office/Computer Equipment & Furniture $5,000 ‐$5,000 $0 ‐$5,000

4. Move to Operating Expenses because expenditures do not 

meet threshold for Capital Outlay

GIS Equipment $0 4. Include in Operating Expenses/Equipment

Total Capital Outlay 5,000$                         (5,000)$                      8. DELETE

Contractual

    Consultant services (values survey in 2015) 9. DELETE ‐ no longer active

   GIS Specialist $44,117 $44,117 $44,117

1. Employment contract with Dane County. Moved from 

Salaries and Wages above

CARPC Chair Services $0 10. DELETE ‐ Included in Personal Services

City of Madison UrbanFootprint 11. DELETE ‐ No 2017 costs

IM Services $21,000 $21,000

Communications $0 9. DELETE ‐ no longer active

Wisconsin Center Education Research $0 $20,000 $20,000 $20,000 12.  for AGMV computer simulation game

MOD Media Productions $0 $9,213 $9,213 $9,213 13. for AGMV video (English and Spanish)

Brian Stewart Website Development $0 $3,432 $3,432 $3,432 14. for CARPC website carryover costs from 2016

Other ‐$                             10,000$                     $10,000 $10,000

15. language translation services, media services, advertising, 

etc.

Total Contractual $21,000 $107,762

Pass‐Thru Contracts

Cooperative Water Resources Monitoring $104,074 $104,074

Plan4Health APA Grant $0 $0 9. DELETE ‐ no longer active

WDOT Rural Work Program (90% funded) $9,950 $8,731 $8,731 ‐$1,219 16. actual WisDOT allocation

Total Pass‐Thru 114,024$                    112,805$                 

Gross Total Expenditures  1,284,041$                 1,304,645$               $25,604

LESS pass‐thru (114,024)$                   (112,805)$                

NET TOTAL Expenditures (Gross less pass‐thru) 1,170,017$                 1,191,840$              

 2017 Budget

Approved 10/13/16 

Preliminary 2017 

Budget 

Amendments

Change Amendment Notes

REVENUES

Fees: sewer extensions   $25,000 $25,000

Fees: USA/LSA application review  $30,000 $30,000

Fees: Annual Planning Conference Registration $0 $0

Local & Regional Planning Assistance  $10,000 $10,000

MMSD $150,000 $150,000

EPA/DNR Water Quality Planning  $80,000 $87,200 $87,200 $7,200 16. actual contract amount

Economic Modeling Software & Services  $0 $0

Product Sales  $0 $0

Interest Income (Less Bank Fees) $1,200 $1,200

WDOT Transportation Plan Integration $2,183 $2,183

MPO Population/Employment Forecasting 

Other 

CARPC Operating Reserves Applied$0 $15,013 $15,013 $15,013

17. For 2016 budget expenses of WCER (20,000), Stewart 

(3432) incurred in 2017, +WDOT pass thru correction, MINUS 

additional DNR revenue

Plan4Health $0 $0 DELETE

Pass‐Thru (WDOT Rural Work Program) $8,731 $8,731

Pass‐Thru (Plan4Health) $0 $0 DELETE

Pass‐Thru (Coop. Water Resources Monitoring)  $104,074 $104,074

Total Dane County Property Tax $873,017 $873,017

Gross Total Revenues  $                1,284,205   $              1,306,418  $102,213 $22,213

LESS pass‐thru  $                 (112,805)  $               (112,805)

NET TOTAL Revenues (Gross less pass‐thru)  $                1,171,400   $              1,193,613 

Surplus/(Deficit) 164$                            1,773$                      

CARPC Staff Accrued Leave Liability (25,000)$                     (25,000)$                  

Previous Year End Net Assets 191,788$                    394,908$                  18. Adjustment based on 2016 Audit

Operating Reserves / Net Assets 166,952$                    356,668$                 

Unbilled Accounts Receivable 42,567$                       42,567$                    

EAV 55,126,780,850$       55,126,780,850$    

Certified budget rate (CBR) 0.001584% 0.001584%

AGMV Budget 2017

08‐Jun‐17

REVENUES NOTES

2017 Personnel/Chair Revenue 262,000 

2016 Carryover 20,000    for WCER computer simulation

Communications ‐ AGMV line item 55,100    some revenue applied to equipment

     TOTAL 320,500

EXPENSES

Personnel Services

Staffing 262,000 

    CARPC staff 255,000

    Chair 2,000     

    Summer interns 5,000      3 interns X 10 weeks X 15 hours X $10

Contractual

Video production 9,300     

POLCO online engagement platform 4,500     

Hip Hop Architect sessions 1,000     

language translation 2,000     

Computer simulation game 20,000    2016 carry‐over funds

Communications

Speaker(s) 2,000      May 11 MadREP/ULGM summit, etc.

Printing 3,000      baseline assessment, other

Media & advertising 6,800      such as ads, billboards, etc 

Travel and Meeting Expenses

Meetings & events 4,100     

    Steering Committee meetings 1,200      lunch: 4 meetings X $300 

    Executive Committee meetings 1,400      lunch: 6 meetings X 15 X $15

    Commissioner per diem and travel 500        

    Rotary Membership 1,000     

Travel 800          3 people X 10 mo. X 50 miles X 0.535

Office/Computer Equipment & Furniture

Equipment 5,000     

    chromebooks 3,400      15 X $225

    hotspots

    model blocks 1,600     

   TOTAL 320,500

-

  

Resolution CARPC No. 2017-11

Adoption of an Amendment to the 2017 Capital Area Regional Planning Commission Budget

WHEREAS, the Capital Area Regional Planning Commission (CARPC) adopted

a 2017 budget on October 13, 2016; and WHEREAS, the CARPC annual work program and budget cycle identifies May

and June as months to consider budget amendments; and WHEREAS, the Commission reviews expenses and revenues at regular intervals

during the calendar year for the purpose of identifying changes from budgeted amounts and adjusting its adopted budget, as needed, to accurately reflect actual expenses and revenues and to account for changed circumstances, and

WHEREAS, a need exists to amend the budget to reflect changes in expense

classifications, update contractual revenue, and carry forward revenue and expenses from 2016; and

WHEREAS, a notice for public hearing on the proposed amendment was duly

posted and distributed to local units of government, and a public hearing was held on June 8, 2017.

NOW, THEREFORE BE IT RESOLVED that the Capital Area Regional Planning

Commission hereby adopts the attached amended 2017 budget.

June 8, 2017______________ ______________________________ Date Adopted Larry Palm, Executive Chairperson Kris Hampton, Secretary

CARPC AGENDA COVER SHEET June 8, 2017 Item 9

Re: Approval of Draft 2018 CARPC Work Program

Requested Action:

Approval of CARPC 2018 Draft Work Program (actionable item)

Background:

CARPC’s Annual Work Program and Budget Cycle calls for approval of draft work program for the following year in June. The Work Program provides the framework of the CARPC budget.

Options and Analysis:

With 2018 still seven months off it is difficult to precisely estimate allocation of staff time for next year’s work program. However, there are some aspects of the work program that can be anticipated with reasonable confidence:

1. Core programs and functions will continue: regional planning, plan amendments and consistency, planning and data services, and education and outreach.

2. Less staff time will be spent on regional land use planning, and related outreach and education as

the update to the regional land use plan (A Greater Madison Vision) winds down.

3. Community and Regional Development Planning staff will likely spend more time on planning and data services, and, if requested, Future Urban Development Area planning.

4. Planning services will decrease in staff time because the agreement with Madison Metro Sewerage District will end in 2017.

5. Environmental Resources planning staff will likely spend more time on water quality planning services to local municipalities as a result of changes to the contract with Wisconsin Dept. Natural Resources.

6. Projects ended or ending in 2017 – the new CARPC website, and 2015 land use inventory – will result in fewer person months spent on those work elements (information and education, and land use inventories and GIS).

In addition to these anticipated core functions and changes, a staffing question remains to be addressed. This year CARPC maintained a Community Planner position under contract through 2017 to meet the staffing needs associated with A Greater Madison Vision (AGMV). This initiative will continue in 2018 with scenario polling, preparation of a vision and plan for growth, and subsequent update to the regional land use plan. As such, the need for some additional staffing will continue in 2018. However, funding that enabled CARPC to maintain the Community Planner will end in 2017. Options for addressing this need are:

1. Maintain the Community Planner position for a portion of 2018 2. Do not continue the Community Planner position in 2018

Option 1 sustains more of the agency’s capacity to carry out AGMV, especially in its objective to achieve broad and inclusive public participation during the important scenario polling phase of the initiative. It also requires additional increases (beyond that already anticipated to match county 2017 pay increases) to the county levy. Option 2 reduces further the agency’s capacity to staff AGMV and achieve broad inclusive public participation. However, it results in a smaller increase to the agency’s levy request.

Staff recommends maintaining the Community Planner position for 4 person months (0.3 FTE) to assist with the scenario polling portion of AGMV.

Attachments:

1. Draft 2018 CARPC Work Program Table (full Work Program document will be prepared for review later in the year)

Staff Contact:

Steve Steinhoff Deputy Director 608-266-4593 SteveS@CapitalAreaRPC.org

Next Steps:

Potential revisions to the work program during the year. Adoption of final work program in October.

2018DRAFT

CARPCWORKPROGRAM

June8,2017

PersonMonths(173.3hoursper

month)

173.3

2017

Estimated

2017Work

Program

Difference

2018Considerations

Draft

2018

REG

IONALPLANNING

37.3

29.2

8.1

15.2

RegionalLandUse

Plan

P01

24.2

22.5

1.7

AGMVContinuingat

lower

staffinglevel

13.0

RegionalWater

QualityPlan

P02

8.0

2.2

5.8

Nowater

qualityplanupdateplanned

0.0

RegionalPlanIntegration

P03

4.0

4.5

0.5

nosignificantchange

anticipated

.2.2

RegionalPlanOther

P04

1.1

0.0

1.1

nosignificantchange

anticipated

0.0

REG

IONALPLANAMEN

DMEN

TS6.7

8.1

1.4

5.1

Water

QualityPlanAmen

dmen

tsA01

4.9

3.9

1.0

nosignificantchange

anticipated

3.1

LandUse

PlanAmen

dmen

tsA02

0.7

3.0

2.3

reduce

from

2017WP

1.7

Environmen

tal CorridorAmen

dmen

tsA03

1.1

1.2

0.1

nosignificantchange

anticipated

0.3

REG

IONALPLANCONSISTEN

CY

9.6

8.9

0.7

4.6

Water

QualityPlanConsisten

cyC01

9.3

6.6

2.7

nosignificantchange

anticipated

4.2

RegionalPlanConsisten

cyC02

0.0

0.7

0.7

nosignificantchange

anticipated

0.4

Consisten

cyOther

C03

0.3

1.6

1.3

Red

uce

use

P03more

often

0.0

PLANNINGSERVICE S

5.0

19.8

14.8

24.9

FUDAPlanning

S01

0.0

2.8

2.8

nosignificantchange

anticipated

5.3

MMSD

PlanningServices

S02

1.4

13.5

12.1

reduce

from

2017WP

0.7

Other

PlanningServices

S03

3.6

3.5

0.1

planned

increase,m

aywantto

create

new

codeforDNRplanningservice s

18.9

DATA

ANDANALYSIS

10.8

11.1

0.3

10.1

LandUse

Inventories

&GIS

D01

6.2

3.2

3.0

reduce

inventory

complete

1.3

DataStudies

D02

3.1

6.9

3.8

Dep

endsonPlanningstaffefforts

5.7

DataServices

D03

1.4

0.8

0.6

increase

likely,TB

Dwhen

work

planforDNRcontractisdeveloped

2.9

USG

SMonitoring

D04

0.1

0.2

0.1

0.2

EDUCATION,INFO

RMATION,O

UTR

EACH

18.9

15.3

3.6

12.6

Inform

ationandEducation

E01

8.4

9.3

0.9

reduce

web

site

complete

7.9

Outreach

E02

9.9

4.0

5.9

nosignificantchange

anticipated

AGMVcontinuing

3.5

Even

tsE03

0.7

2.0

1.3

nosignificantchange

anticipated

AGMVcontinuing

1.2

STAFF

DEV

ELOPMEN

T3.5

1.7

1.8

1.6

Trainings

andConferences

T01

3.1

1.2

1.9

increase

likely,TB

Dwhen

work

planforDNRcontractisdeveloped

1.3

PersonalDevelopmen

tT02

0.3

0.5

0.2

nosignificantchange

anticipated

AGMVcontinuing

0.3

ADMINISTR

ATION

14.9

19.9

5.0

14.0

Gen

eral

M01

3.4

6.7

3.3

nosignificantchange

anticipated

3.1

CommissionSupport

M02

4.5

3.0

1.5

nosignificantchange

anticipated

3.2

BudgetandWork

Program

M03

0.1

3.8

3.7

nosignificantchange

anticipated

1.6

Personnel/Human

Resources

M04

1.3

2.1

0.8

nosignificantchange

anticipated

0.6

Financial

M05

3.5

2.5

1.0

nosignificantchange

anticipated

3.4

StaffMeetings/Supervision

M06

2.1

1.8

0.3

nosignificantchange

anticipated

2.1

TOTA

L106.8

114.0

7.2

88.1

PaidTimeOff

PTO

7.6

PTO

11.9

TOTA

LINC.PTO

114.35

TOTA

LINC.PTO

100.0

CARPCFTE:

8.33

CARPC AGENDA COVER SHEET June 8, 2017 Item 10

Re: Approval of Draft 2018 CARPC Budget

Requested Action:

Approval of CARPC 2018 Draft Budget (actionable item)

Background:

CARPC’s annual work program and budget cycle includes approval in June of draft budget for the following year.

Options and Analysis:

Key factors affecting the draft 2018 budget. CARPC will not have the contract for $150,000 with MMSD that is scheduled to end in 2017.

This funding paid for existing staff time, freeing up funds for A Greater Madison Vision. An employment contract related to AGMV ends in 2018. Work demands for AGMV will continue into 2018. Base personnel costs continue to rise due to lower turnover (from 2016), increasing health

and dental insurance, potentially WRS, and scheduled step increases. Salaries are scheduled to increase 2% in 2018 to match what County employees received

this year. Based on these factors, staff prepared two 2018 budget options. Both options reduce staffing and cut operating expenses by about $37,000.

Option A maintains the AGMV position for 4 months for the scenario polling outreach and engagement (a 0.67 FTE reduction from 2017). It increases county levy revenue by $52,000 (6%) to cover the 2% salary increase and additional AGMV staffing.

Option B does not include the AGMV position (a 1.0 FTE reduction) and increases levy revenue by $25,000 (2.9%).

A Greater Madison Vision will continue in 2018 with scenario polling in the early part of the year, development of a vision and plan for growth, and the update of the regional land use plan. Scenario polling is a critical component of AGMV because it is the phase that involves large numbers of the public. A goal of 10,000 people voting online during this phase has been routinely discussed. In addition, current staffing levels have enabled CARPC and AGMV to involve a more diverse range of participants. However, to maintain staffing at current levels during scenario polling requires the agency to request a larger increase in county levy funding, which could have impacts on relationships with the County and other partners. Staff recommends Option A due to the need to maintain staffing and capacity for diverse participation during the important scenario planning phase.

Attachments:

1. 2018 Draft Budget Option A 2. 2018 Draft Budget Option B 3. Budget Summaries: 2015-2018

Staff Contact:

Steve Steinhoff Deputy Director 608-266-4593 SteveS@CapitalAreaRPC.org

Next Steps:

Discussion with appointing authorities and County Board Chair.

Public Hearing and Commission Adoption of 2018 Draft Budget in June.

CARPC 2018 Draft Budget Option A

08‐Jun‐17

 2017 Budget

Approved 10/13/16 

 2017 Budget 

Amendments         

Draft 5/11/17 

2018 Budget         

Draft 5/11/17 

 Change from 2017 

Draft Amended to 

2018 Draft 

2018 Considerations

EXPENDITURES

Personal Services 

(includes GIS contract and Chairperson stipend)CARPC FTE: 8.50 CARPC FTE: 7.83

2% increase to match 2017 County raises

Salaries & Wages  $644,016 $599,899 $586,570 ‐$13,329 minus 0.67 FTE

Workstudy / Interns/ Hourly $31,200 $36,200 $23,400 ‐$12,800 reduce from 4 to 3

Retirement Fund $40,763 $40,763 $41,060 $297

Social Security / Medicare $48,245 $48,245 $46,663 ‐$1,582

Unemployment Insurance reimbursements $15,000 $15,000 $15,000 $0

Employee/Retiree Insurance $152,557 $152,557 $145,514 ‐$7,043 health up 5.9%, WRS from 6.8% to 7.0%

Furloughs and/Salary Reduction/Salary Savings

Total Personal Services 931,781$                   892,664$                      858,207$                     ‐$34,457

Operating Expenses

Commissioner Per Diem & Travel $5,000 $5,000 $5,000 $0 maintain

Employee Travel & Meeting Expenses $7,000 $12,000 $6,000 ‐$6,000 reduce for budget purposes

Training & Conferences $7,000 $7,000 $6,000 ‐$1,000 reduce for budget purposes

Office Supplies & Expenses $11,900 $11,900 $10,000 ‐$1,900 reduce for budget purposes

Equipment $0 $11,500 $4,000 ‐$7,500 reduce for budget purposes

Dues / Membership Fees $5,000 $5,000 $4,000 ‐$1,000 reduce based on prior year

GIS and Other Software $8,500 $11,891 $12,000 $109 reduce based on prior year

Recruitment $1,500 $1,500 $500 ‐$1,000 reduce for budget purposes

Telephone/Internet/ Webhosting $0 $0 $0 delete line item

Office Space/Rent $33,036 $33,036 $33,036 $0 maintain

Legal Services $25,000 $25,000 $25,000 $0 maintain

Audit Services $10,000 $10,000 $10,000 $0 maintain

Financial Services $35,000 $35,000 $35,700 $700 2% increase

Insurance (package, WC, D&O) $8,200 $8,200 $8,000 ‐$200 rate reduction for WC

Outreach & Education $0 $0 $0 delete line item

Communications ‐ A Greater Madison Vision $55,100 $19,387 $0 ‐$19,387 reduce for budget purposes

Total Operating Expenses 212,236$                   196,414$                      159,236$                     ‐$37,178 Comparable to 2016

Capital Outlay delete line item

Office/Computer Equipment & Furniture $5,000 $0 $0 delete line item

GIS Equipment $0 delete line item

Total Capital Outlay 5,000$                        ‐$                               delete line item

Contractual

   Consultant services (values survey in 2015) delete line item

   GIS Specialist $0 $44,117 $46,322 $2,205 5% increase

CARPC Chair Services $0 delete line item

City of Madison UrbanFootprint delete line item

IM Services $21,000 $21,000 $21,000 maintain

Wisconsin Center Education Research $0 $20,000 $0 ‐$20,000 delete line item

MOD Media Productions $0 $9,213 $0 ‐$9,213 delete line item

Brian Stewart Website Development $0 $3,432 $0 ‐$3,432 delete line item

Other ‐$                           10,000$                        $0 ‐$10,000

Communications $0

Total Contractual  $                    21,000   $                       86,762   $                      67,322  ‐$19,440

Pass‐Thru Contracts

Cooperative Water Resources Monitoring $104,074 $104,074 $104,074 $0 maintain

Plan4Health APA Grant $0 delete line item

WDOT Rural Work Program (90% funded) $9,950 $8,731 $8,731 $0 maintain

Total Pass‐Thru 114,024$                   112,805$                     112,805$                    $0

Gross Total Expenditures  1,284,041$                1,288,645$                   1,197,570$                  (91,075)$                     

LESS pass‐thru (114,024)$                  (112,805)$                     (112,805)$                    $0

NET TOTAL Expenditures (Gross less pass‐thru) 1,170,017$                1,175,840$                   1,084,765$                  (91,075)$                     

 2017 Budget

Approved 10/13/16 

 2017 Budget 

Amendments         

Draft 5/11/17 

2018 Budget         

Draft 5/11/17 

 Change from 2017 

Draft Amended to 

2018 Draft 

2018 Considerations

REVENUES

Fees: sewer extensions   $25,000 $25,000 $25,000 $0 maintain

Fees: USA/LSA application review  $30,000 $30,000 $30,000 $0 maintain

Fees: Annual Planning Conference Registration $0 $0 $0 $0

Local & Regional Planning Assistance  $10,000 $10,000 $0 ‐$10,000 no revenue based on prior years

MMSD $150,000 $150,000 $0 ‐$150,000 2017 one-time contract

EPA/DNR Water Quality Planning  $80,000 $87,200 $87,200 $0 maintain

Economic Modeling Software & Services  $0 $0 $0 $0 funding not provided by WEDA

Product Sales  $0 $0 $0 $0

Interest Income (Less Bank Fees) $1,200 $1,200 $1,200 $0 maintain

WDOT Transportation Plan Integration $2,183 $2,183 $2,183 $0 maintain

MPO Population/Employment Forecasting  $0 delete line item

Other  $0 $0 $0 $0

CARPC Operating Reserves Applied $0 $15,013 $15,000 ‐$13 carryforward from 2017

Plan4Health $0 $0 remove

Pass‐Thru (WDOT Rural Work Program) $8,731 $8,731 $8,731 $0 maintain

Pass‐Thru (Plan4Health) $0 $0 delete line item

Pass‐Thru (Coop. Water Resources Monitoring)  $104,074 $104,074 $104,074 $0 continue

Total Dane County Property Tax $873,017 $873,017 $925,017 $52,000 for 2% salary increase and other inc

Gross Total Revenues  $              1,284,205   $                  1,306,418   $                1,198,405   $                  (108,013)

LESS pass‐thru  $                (112,805)  $                   (112,805)  $                  (112,805)  $                                ‐   

NET TOTAL Revenues (Gross less pass‐thru)  $              1,171,400   $                  1,193,613   $                1,085,600   $                  (108,013)

Surplus/(Deficit) 164$                           17,773$                         835$                             aim for small surplus

CARPC Staff Accrued Leave Liability (25,000)$                    (25,000)$                       (25,000)$                      (25,000)$                      maintain

Previous Year End Net Assets 191,788$                   394,908$                     

Operating Reserves / Net Assets 166,952$                   372,668$                     

Unbilled Accounts Receivable 42,567$                     42,567$                        

EAV 55,126,780,850$     55,126,780,850$         55,126,780,850$      

Certified budget rate (CBR) 0.001584% 0.001584% 0.001678%

CARPC 2018 Draft Budget Option B

08‐Jun‐17

 2017 Budget

Approved 10/13/16 

2017 Budget 

Amendments          

Draft 5/11/17 

2018 Budget         

Draft 5/11/17 

Change from 2017 

Draft Amended to 2018 

Draft 

2018 Considerations

EXPENDITURES

Personal Services  CARPC FTE: 8.50 CARPC FTE: 7.50 2% increase to match 2017 County raises

Salaries & Wages  $644,016 $599,899 $568,099 ‐$31,800 minus 1 FTE

Workstudy / Interns/ Hourly $31,200 $36,200 $23,400 ‐$12,800 reduce from 4 to 3

Retirement Fund $40,763 $40,763 $39,767 ‐$996

Social Security / Medicare $48,245 $48,245 $45,250 ‐$2,995

Unemployment Insurance reimbursements $15,000 $15,000 $15,000 $0

Employee/Retiree Insurance $152,557 $152,557 $138,488 ‐$14,069 health up 5.9%, WRS from 6.8% to 7.0%

Furloughs and/Salary Reduction/Salary Savings

Total Personal Services 931,781$                         892,664$                         830,004$                       ‐$62,660

Operating Expenses

Commissioner Per Diem & Travel $5,000 $5,000 $5,000 $0 maintain

Employee Travel & Meeting Expenses $7,000 $12,000 $6,000 ‐$6,000 reduce for budget purposes

Training & Conferences $7,000 $7,000 $6,000 ‐$1,000 reduce for budget purposes

Office Supplies & Expenses $11,900 $11,900 $10,000 ‐$1,900 reduce for budget purposes

Equipment $0 $11,500 $4,000 ‐$7,500 reduce for budget purposes

Dues / Membership Fees $5,000 $5,000 $4,000 ‐$1,000 reduce based on prior year

GIS and Other Software $8,500 $11,891 $12,000 $109 reduce based on prior year

Recruitment $1,500 $1,500 $500 ‐$1,000 reduce for budget purposes

Telephone/Internet/ Webhosting $0 $0 $0 delete line item

Office Space/Rent $33,036 $33,036 $33,036 $0 maintain

Legal Services $25,000 $25,000 $25,000 $0 maintain

Audit Services $10,000 $10,000 $10,000 $0 maintain

Financial Services $35,000 $35,000 $35,700 $700 2% increase

Insurance (package, WC, D&O) $8,200 $8,200 $8,000 ‐$200 rate reduction for WC

Outreach & Education $0 $0 $0 delete line item

Communications ‐ A Greater Madison Vision $55,100 $19,387 $0 ‐$19,387 reduce for budget purposes

Total Operating Expenses 212,236$                         196,414$                         159,236$                       ‐$37,178 Comparable to 2016

Capital Outlay delete line item

Office/Computer Equipment & Furniture $5,000 $0 $0 delete line item

GIS Equipment $0 delete line item

Total Capital Outlay 5,000$                              ‐$                                  delete line item

Contractual

   Consultant services (values survey in 2015) delete line item

   GIS Specialist $0 $44,117 $46,322 $2,205 5% increase

CARPC Chair Services $0 delete line item

City of Madison UrbanFootprint delete line item

IM Services $21,000 $21,000 $21,000 maintain

Wisconsin Center Education Research $0 $20,000 ‐$20,000 delete line item

MOD Media Productions $0 $9,213 ‐$9,213 delete line item

Brian Stewart Website Development $0 $3,432 ‐$3,432 delete line item

Other ‐$                                  10,000$                          $0 ‐$10,000

Communications $0

Total Contractual  $                          21,000   $                          86,762   $                        67,322  ‐$19,440

Pass‐Thru Contracts

Cooperative Water Resources Monitoring $104,074 $104,074 $104,074 $0 maintain

Plan4Health APA Grant $0 delete line item

WDOT Rural Work Program (90% funded) $9,950 $8,731 $8,731 $0 maintain

Total Pass‐Thru 114,024$                         112,805$                        112,805$                      $0

Gross Total Expenditures  1,284,041$                      1,288,645$                     1,169,367$                    (119,278)$                       

LESS pass‐thru (114,024)$                        (112,805)$                        (112,805)$                      $0

NET TOTAL Expenditures (Gross less pass‐thru) 1,170,017$                      1,175,840$                     1,056,562$                    (119,278)$                       

 2017 Budget

Approved 10/13/16 

2017 Budget 

Amendments          

Draft 5/11/17 

2018 Budget         

Draft 5/11/17 

Change from 2017 

Draft Amended to 2018 

Draft 

2018 Considerations

REVENUES

Fees: sewer extensions   $25,000 $25,000 $25,000 $0 maintain

Fees: USA/LSA application review  $30,000 $30,000 $30,000 $0 maintain

Fees: Annual Planning Conference Registration $0 $0 $0 $0

Local & Regional Planning Assistance  $10,000 $10,000 $0 ‐$10,000 no revenue based on prior years

MMSD $150,000 $150,000 $0 ‐$150,000 2017 one-time contract

EPA/DNR Water Quality Planning  $80,000 $87,200 $87,200 $0 maintain

Economic Modeling Software & Services  $0 $0 $0 $0 funding not provided by WEDA

Product Sales  $0 $0 $0 $0

Interest Income (Less Bank Fees) $1,200 $1,200 $1,200 $0 maintain

WDOT Transportation Plan Integration $2,183 $2,183 $2,183 $0 maintain

MPO Population/Employment Forecasting  $0 delete line item

Other  $0 $0 $0 $0

CARPC Operating Reserves Applied $0 $15,013 $15,000 ‐$13 carryforward from 2017

Plan4Health $0 $0 remove

Pass‐Thru (WDOT Rural Work Program) $8,731 $8,731 $8,731 $0 maintain

Pass‐Thru (Plan4Health) $0 $0 delete line item

Pass‐Thru (Coop. Water Resources Monitoring)  $104,074 $104,074 $104,074 $0 continue

Total Dane County Property Tax $873,017 $873,017 $896,717 $23,700 for 2% salary increase and other inc

Gross Total Revenues  $                    1,284,205   $                    1,306,418   $                   1,170,105  $                       (136,313)

LESS pass‐thru  $                      (112,805)  $                      (112,805)  $                    (112,805)  $                                    ‐   

NET TOTAL Revenues (Gross less pass‐thru)  $                    1,171,400   $                    1,193,613   $                   1,057,300  $                       (136,313)

Surplus/(Deficit) 164$                                 17,773$                           738$                               aim for small surplus

CARPC Staff Accrued Leave Liability (25,000)$                          (25,000)$                          (25,000)$                        (25,000)$                           maintain

Previous Year End Net Assets 191,788$                         394,908$                        

Operating Reserves / Net Assets 166,952$                         372,668$                        

Unbilled Accounts Receivable 42,567$                            42,567$                          

EAV 55,126,780,850$            55,126,780,850$            55,126,780,850$         

Certified budget rate (CBR) 0.001584% 0.001584% 0.001627%

2015 Adopted 2015 Audit 2016 Adopted 2016 Audit 2017 Adopted

2017 Draft 

Amendments  

5/11/17

2018 Draft 

Option A

2018 Draft 

Option B

Full Time Equivalent Staff 8.00 7.85 8.50 7.83 7.50

EXPENDITURES

     Total Personal Services  833,598$             763,054$             809,709$             848,089$             931,781$              892,664$                858,207$            830,004$             

     Total Operating Expenses 148,236               158,736               212,236                196,414                 159,236              159,236              

     Total Capital Outlay 3,000                    4,500                   5,000                     ‐                          ‐                      ‐                        

     Total Contractual 81,000                 71,500                 21,000                   86,762                   67,322                67,322                 

     Total Pass‐Thru 114,024               115,524               114,024                112,805                 112,805              112,805              

Gross Total Expenditures 1,179,858$         1,203,860$         1,159,969$          1,219,182$          1,284,041$           1,288,645$             1,197,570$         1,169,367$          

     Less pass‐thru (114,024)              (115,524)$            (104,074)$            (114,024)               (114,023)                (114,022)            (114,021)             

NET TOTAL Expenditures (Gross less pass‐thru) 1,065,834$        1,044,445$           1,115,108$           1,170,017$            1,174,622$              1,083,548$          1,055,346$           

REVENUES

Total Dane County Property Tax 808,200$             808,200$            856,450$             856,450$             873,017$              873,017$                925,017$            896,717$             

Sewer Extension Fees 25,000                 28,594                 25,000                 23,540                 25,000                   25,000                   25,000                25,000                 

Urban Service Area Amendment fees 50,000                 33,409                 25,000                 32,972                 30,000                   30,000                   30,000                30,000                 

Total Pass‐Thru 112,805 114,305               112,805                112,805                 112,805              112,805              

CARPC Operating Reserves Applied ‐                       ‐                       ‐                         ‐                          ‐                     

Revenue From Other Fees and Reserve 184,411 140,187               243,383                265,596                 105,583              105,583              

Gross Total Revenues 1,180,416$         1,225,340$         1,160,942$          1,187,403$          1,284,205$           1,306,418$             1,198,405$         1,170,105$          

LESS pass‐thru (112,805)              (114,305)             (104,074)             (112,805)$             (112,804)$               (112,805)$           (112,805)$            

NET TOTAL Revenues (Gross less pass‐thru) 1,067,611$         1,046,637$          1,083,329$          1,171,400$           1,193,614$             1,085,600$         1,057,300$          

Surplus/(Deficit) $558 21,480$              973$                     (31,779)$              164$                      17,773$                  835$                    738$                      

Operating Reserves / Projected Net Assets * (241,587)$           107,428$             394,908$             166,952$              356,668$               

* From SWWDB Year End Statement

Non‐Property Tax Revenue (w/o pass‐thru) 259,411$             190,187$             298,383$              320,597$                160,583$            160,583$             

Note Plan4Health Grant MMSD contract and carry‐forward

USA Fee ‐ long term account receivables 42,567$               

CARPC AGENDA COVER SHEET June 8, 2017 Item 11

Re: Presentation and Discussion of A Greater Madison Vision and the Update to the Regional Land

Use Plan

Requested Action: None

Background:

Regular monthly presentation of A Greater Madison Vision.

Options, Analysis, Recommendation:

Informational only.

Attachments:

1. None

Staff Contact:

Steve Steinhoff Deputy Director/Division Director 608-266-4593 steves@capitalarearpc.org

Next Steps:

None.

A Greater Madison Vision Summary Report June 8, 2017   

Where are we at in the AGMV process? Phase 2: Exploring Options (2017) 

Engaging the public and stakeholders 

Exploring desired futures and driving forces 

Helping public choose from among scenarios  Steering Committee 

Next meeting: July 24  Stakeholder Engagement 

Total reached: 551 o Government ‐ 293 (county 40, cities 146, villages 78, towns 29) o Business ‐ 131 o Non‐profit – 127 

In addition: the 500+ attendees of the Economic Development and Diversity Summit on May 11 who heard the AGMV intro and participated in the text poll 

 Public Participation 

Hip Hop Architecture camp 

Summer interns and volunteers 

Tabling at events (3 currently scheduled) 

Computer game workshops (4 of 8 scheduled) 

Full‐day scenario design workshop Sept. 30   Budgeting and Fundraising 

2017 budget: $320,000  o Personnel                  262,000 o Contractual        36,800 o Communication      11,800 o Equipment                      5,000 o Travel and meetings                    4,900 

Additional need: $75,000 ‐ $100,000 for marketing and engagement    

CARPC AGENDA COVER SHEET June 8, 2017 Item 12

Re: Outline of Proposed Dane County Land Use and Transportation Plan Amendment Staff

Analysis

Requested Action:

Feedback on Content and Format of Upcoming Plan Amendment Review.

Background:

In October, 2016 the Commission accepted the Executive Committee’s recommendation that amendments to the Dane County Land Use and Transportation Plan take place biannually. An amendment is scheduled for consideration in October of 2017. As a part of this change, all outstanding amendment requests, from all Service Areas, will be considered together as a single amendment to the Plan. This requires that the Staff Analysis methods and format be adjusted.

Options and Analysis:

The updated analysis will assess how well a collection of amendment areas supports the intentions of the Plan relative to how well the region is performing as a whole. The staff analysis will discuss regional trends associated with all applicable objectives and implementation steps in the Plan. The document is organized into “Regional,” “Urban Area,” and “Rural Area” recommendations. Each section is further subdivided into categories like “Development Patterns and Distribution” or “Form and Design.” The analysis will cover 1990 to the present and will quantify the net positive or net negative progress made towards achieving the Plan goals. The analysis will also assess whether an amendment request does more to help or hinder progress towards the Plan goals. Objectives and steps that do not relate specifically to Service Areas and land development, will be excluded from both elements of the analysis, e.g.

Agency-specific policy recommendations, Objectives that cannot be quantified at a regional or local level, AND Objectives that have been accomplished, whose time horizon has elapsed, or superseded by

other regional documents.

The staff analysis will include an executive summary with general statistics and details about the amendment and a short assessment and recommendation by staff. General information will include:

A map of the amendment areas and a list of the affected Service Areas, Number of amendment requests and acres added per year by Service Area, Land uses within and adjacent the amendment areas including existing, proposed, and

Environmental Corridor acreages, Quantity, type, and net density of residential units in the proposed areas, AND A summary graphic and statement assessing whether the request is more supportive or

contradictory to the objectives of the Plan.

Attachments:

None.

Staff Contact:

Sean Higgins Senior Community Planner 608-283-1267 SeanH@CapitalAreaRPC.org

Next Steps:

Staff analysis publication for October public hearing on Plan amendment

CARPC AGENDA COVER SHEET June 8, 2017 Executive Summary Item 13

Re: Adoption of Resolution CARPC No. 2017-12 Expressing Appreciation to Steve Arnold for his

Service and Contribution to the Capital Area Regional Planning Commission

Decision Items:

Adopt Resolution CARPC No. 2017-12 (actionable item)

Materials Presented with Item:

1. CARPC Resolution 2017-12

Contact for Further Information: Linda Firestone, Administrative Services Manager 608-266-4138 lindaf@capitalarearpc.org

 Resolution CARPC No. 2017‐12 

 Expressing Appreciation to Steve Arnold for His Service and 

Contribution to the Capital Area Regional Planning Commission  

 

WHEREAS, Steve Arnold has served as a member of the Capital Area Regional Planning 

Commission since May 6, 2015, having been appointed by the Dane County Cities and Villages 

Association; and 

 

WHEREAS, Mr. Arnold has been a staunch advocate for the Dane County Cities and Villages 

Association and a strong voice for the urban community; and  

 

WHEREAS, Mr. Arnold has been an enthusiastic proponent of a cooperative and 

collaborative approach to planning; and 

 

WHEREAS, Mr. Arnold has effectively represented the interests of the region in addressing 

growth and development issues. 

 

NOW, THEREFORE, BE IT RESOLVED that the Capital Area Regional Planning Commission 

hereby expresses its sincere gratitude and appreciation to Steve Arnold for his service and 

contribution to this organization and to the Capital Region of Wisconsin.  

 

 

 

June 8, 2017                       Date Adopted            Larry Palm, Chairperson                              ______________________________               Kris Hampton, Secretary 

CARPC AGENDA COVER SHEET June 8, 2017 Item 14

Re: Report of the Executive Committee (actionable item)

Requested Action:

Accept the Executive Committee Report

Background:

Article V, Section 2 of the bylaws of the Capital Area Regional Planning Commission states, “The Executive Committee is to provide advice and counsel to the Executive Director and the Commission on the operations of the Agency, including management, budget, personnel, space, and contracts. Unless delegated by the full Commission, the Executive Committee is not intended to make policy. Decisions made by the Executive Committee acting as the Personnel Committee may be appealed to the full Commission upon request by the Executive Director or employee.”

Options, Analysis, Recommendation:

The Executive Committee Report includes the following items: a. Review CARPC 2018 Draft Work Program b. Review CARPC 2018 Draft Budget c. Approval of June 2017 Disbursements and Treasurer’s Report for May 2017

Attachments:

1. Executive Committee Meeting Packet (available in the electronic packet)

Staff Contact:

Steve Steinhoff Deputy Director/Division Director 608-266-4593 steves@capitalarearpc.org

Next Steps:

Carry out the strategy.