ABOUT STUDENTSREGIONAL CONSORTIUM

Agenda

I. Welcome and Agenda ReviewII. New Information: Guidelines Released,

Webinar, Technical Assistance Training III. Fiscal Agent or Direct Funding Proposed

DecisionIV. Allocation Schedule: Tables 2 & 3,

Determining how to distribute Consortium Funding

V. AB 86 Planning Grant Balance: Plans to Use the Remaining Funds Available

New Information

• “Guidelines”, Program Guidance, Instructions, Terms and Conditions, Allowable Uses Guide

• Webinar• Technical Assistance Training

“Guidelines”

• AEBG website: http://aebg.cccco.edu/• Go to For AEBG Grantees• Click on Guidance and Regulations

– AB 104 Program Guidance– Allowable Uses Guidehttp://aebg.cccco.edu/portals/1/docs/reporting/AB104%20Program%20Guidance%2010-7.pdf

Key Components of Program Guidance, Instructions, Terms and Conditions

• Overview of AB 104• AEBG Funding Allocations and Calculations• Legislation Requirements• Eligibility, Regional Boundaries, Consortia

Membership, Decision Making, Program Areas• Reporting & Submission Process

Key Components of the Allowable Uses Guide

• Allowable Costs• Performance Accountability and Potential Loss

of Funding• Primary Criteria• Expenditures listed by Objective, Reporting

Categories, Types of Activities• Not Allowed or Need Prior Approval

Webinar and Technical AssistanceIn a Nutshell…

• Big news… AEBG is on a 3-Year Duration for expenditures, but single year reporting of outcomes

• Deliverables are now Due November 2, 2015• Bi-annual Expenditure Reporting Cycle, not quarterly. First

Report due January 2016• Budget due to State December 11, 2015• Sustainability: Jan. Governor’s Budget is release, AB 104

requires legislators to have 2 year allocation for AE in budget

Direct Funding Information• Allocation schedule describes which members will be receiving consortium dollars to

provide what services which are aligned with the 3-Year Plan and approved by the consortium governing board.

• Expenditure reporting requirements are the same regardless of using fiscal agent and direct funding. Compiling of records can be done by consortium lead/coordinator.

• More and more consortia are selecting direct funding option based on the 5% cap on indirect costs.

• Some consortia authorize their governing board to certify individual, audited district records for final reporting requirements.

• Timeline for distribution may actually be shorter since formal MOUs must be in place with all members before distributions can begin.

Comparison of Fiscal Agent v. Direct Funding for Consortium Allocation

Fiscal Agent Direct FundingRoles and Responsibilities Distributes funds monthly

based on consortium allocation schedule. Fiscal agent enters into MOUs with consortium members establishing formal contract

State CDE/CCCCO distributes monthly funding to members 30 days after receipt of consortium allocation schedule

Face Sheet One Face Sheet in place for the consortium distribution

Each member has its own Face Sheet with amount of allocation

Administrative Cap 5% Off the top for Indirect Costs related to consortium fiscal agent activities

Entire 5% can be used by members receiving consortium allocations for indirect costs

Quarterly Reporting Expenditure reports combined and submitted collectively to the state

Expenditure reports combined and submitted collectively to the state by lead

Certification Process Submits fiscal reports to state on behalf of the consortium

Annual audit records are submitted to lead from each member and reports submitted to State collectively. Governing board of consortium certifies.

Determining Consortium Allocations Discussion

• Consortium Allocation $3,845,793• Member sharing drafts of Tables 2 & 3 (Any order)

– Alvord Unified School District– Corona-Norco Unified School District– Jurupa Unified School District– Moreno Valley Unified School District– Riverside Community College District– Riverside County Office of Education– Riverside Unified School District– Val Verde Unified School District

• Discussion of services to be provided• Alignment of Consortium Priorities• Proposals and decision making

Sample Expenditures Listed by Objective Sample expenditures listed by objective include, but are not limited to the following: Objective #3: Activities for consortium members and partners to integrate existing programs and create seamless transitions into postsecondary education or the workforce. The consortium will align and connect existing and future adult education programs to postsecondary academic pathways and/or career pathways leading to employment. Consortia should address alignment of placement tools, curriculum, assessment tools and rubrics, and student performance outcomes across delivery systems to ensure that student transition paths, both between providers and into postsecondary credit programs, are understood and supported across all systems. Examples of allowable expenditures: * Program coordination and staff/instructor time * Staff/instructor stipends * Program and curriculum planning and development * Student assessment * Articulation * Instructional materials and equipment * Supplemental instruction and tutoring * Counseling, Advising, and other student education planning services * Publication and Outreach Material * Office supplies * Meeting supplies * In State Travel * Computer Hardware or Software Equipment * Assessment for Placement Services * Follow-up and Orientation Services * Research and contractual services

Examples of Allowable Expenditures

                             

                                               

  Table 1: Total Funding by Consortium Member                                   

                                               

     

           Regional Consortium AEBG Allocation

                       

                                               

     

           MOE Remaining Consortium

Allocation                       

                                               

   Corona-Norco Unified School District   $441,645  $573,763

                       

                                               

                      

                       

 Table 2. Consortium Table by Program Type and Fund Source                                

                                               

   

 

 Regional Consortium AEBG Allocation

 WIOA Title II (Adult

Education & Literacy) Adult Perkins CalWorks LCFF* CCD Apportionment Adults in Jail** Total

   

                             

   

MOE Remaining Consortium Allocation

            

                                               

    Adult Education (ABE, ASE, Basic Skills)   $180,191  $168,000  $335,332     $56,058           $739,581   

    English as a second language   $261,454  $129,858  $485,000     $113,816           $990,128   

    Pre-apprenticeship training      $55,181                    $55,181   

    Career and Technical Education      $55,181                    $55,181   

    Adults training to support child school success      $55,181                    $55,181   

    Older Adults in the workforce      $55,181                    $55,181   

    Services for Adults with Disabilities      $55,181                    $55,181   

                                               

    Total     $441,645  $573,763  $820,332  $0  $169,874  $0  $0  $0  $2,005,614   

                                               

                                               

                                               

  Table 3. Consortium Member Table by Objective and Fund Source                                

                                               

   

 

 

Regional Consortium AEBG Allocation

 WIOA Title II (Adult

Education & Literacy) Adult Perkins CalWorks LCFF* CCD Apportionment Adults in Jail** Total

   

                             

   

MOE Remaining Consortium Allocation

            

                                               

   Obj. 3: Seamless Transition   $55,093  $142,871  $89,180                 $287,144   

   Obj. 4: Gaps in Services   $238,693  $140,859  $682,616     $169,874           $1,232,042   

   Obj. 5: Accelerated Learning   $73,930  $135,525  $28,450                 $237,905   

   Obj. 6: Professional Development   $73,929  $77,254  $20,086                 $171,269   

   Obj. 7: Leveraging structures      $77,254                    $77,254   

                                               

   Total     $441,645  $573,763  $820,332  $0  $169,874  $0  $0  $0  $2,005,614   

                                               

                                               

   *19 & older  

                                       

   *K-12/COE Only  

                                       

Activity Program Cost Consortium Objective/Priority Outcome Target

Consortium Leadership All $386,270: Salaries and benefits $281,270Operating and start-up $105,000

Consortium Sustainability *See Scope of Work

Maintenance of Capacity: Partial replacement of lost income, such as fees, carryover, etc. that supported operating costs(From $1.8 m to $441,645)

Adult Basic Education and Adult Secondary Education, and English as a Second Language

$577,101: Use of facilities costs including proportional maintenance, custodial support, operations, and materials and supplies

Access and Capacity Increase overall services by maintaining capacity of previous year’s services in high school diploma, high school equivalency and English as a Second Language

Increase number of class offerings in Adult Basic Skills mathematics (3), language arts (2), Adult Secondary, high school diploma (1)

Adult Basic Education and Adult Secondary Education

$63,605: Salaries and benefits for 6 part-time teachers (6-9 hours/week) Materials and supplies

Access and CapacityTo address existing waiting lists of students seeking enrollment

Improved literacy skills Completion of high school diplomas and equivalency certificates

Increase support services for counseling and advising from part-time (9 hours/week) to full time (40 hours/week).

Adult Basic Education and Adult Secondary Education, and English as a Second Language

$65,617: Salary and benefit for 1 full-time counselor (difference)

Outreach and Support Services Completion of high school diplomas and equivalency certificates Increase transitions to post-secondary

Increase instructional hours at satellite locations for 8 classes from 4 hours/week to 8 hours/week

ESL $58,272 Access and Capacity Improved literacy skills Increase transitions to post-secondary

$573,763/$1,150,865

CORONA-NORCO UNIFIED SCHOOL DISTRICTCorona-Norco Adult Education

AB 86 Planning Grant Balance: Plans to Use the Remaining Funds Available

• Previous Suggestions:– Establish an ABout Students Regional Consortium

Website– Training on Accelerated Learning Models: I-BEST– Regional Professional Development Conference

for Faculty (similar to Mt. Sac)– ???

Annual Plan Update• Summary of Program Year 2015-16

– Description of vision and goals– Milestones identified

• Services and Funding Allocations– Workbook, spreadsheets, tables

• Action Plan• Outcome targets• Integration of existing programs and transitions• Regional Assessment Plan• Addressing gaps• Accelerating student progress• Professional development• Leveraging existing regional structures

• Budget by Objective• Level of Services and Assessment of Effectiveness

– Performance measures

Next Steps

• Finalize decision on Fiscal Agent/Direct Funding

• Determine allocation schedule• Annual Plan for 2015/16

– Distribute survey of questions to compile ideas information for deliverables

– Meet for an extended time to work through Action Plan