AGENDA ITEMS LOG - Bear Valley Springs, California · 005 June 18 Finance Financial Report – May 2005 Treasurer’s Report Motion to accept report. Oral report given. Motion BW,

Bear Valley Springs Association

BOARD OF DIRECTORS

2005-2006

AGENDA ITEMS LOG

ITEM

#06

MTG

DATE

TOPIC DESCRIPTION

(Topic = mins, repts, finance, cmte, CER, other)

APPROVAL

or ACTION

001 June 18 Other Election of Officers –

RESULTS:

President: Carol Elzenga

Vice President: Bob Wylie

Treasurer: Judith Stephan

Secretary: Fred Gagliardini

Parliamentarian: Terry Jarrett

President :

For Elzenga

Motion: BW, 2nd

AH

Vote: 5-0 – Motion carried

Vice President:

For Wylie

Motion: AH, 2nd

FG


Treasurer:

For Stephan

Motion BW, 2nd

AH


Secretary:

For Gagliardini

Motion BW, 2nd

AH


Parliamentarian:

For Jarrett

Motion BW, 2nd

FG

Vote: 5-0 , Motion carried

002 June 18 Mins Approval of Minutes:

June 11 – Annual Mbrship/Election Mtg.

Motion FG, 2nd

JS

W/O Objection – Carried

003 June 18 Mins. Announcement of Executive Sessions:

May 21, May 23

Presented.

004 June 18 Cmte. Receive/File Committee Minutes:

BVSA/CSD Liaison – May 24

Food Svcs. – May 6, June 10

Golf – May 4

Rules – April 29, May 31

W/O Objection – minutes

received & filed

005 June 18 Finance Financial Report – May 2005 Treasurer’s

Report

Motion to accept report.

Oral report given.

Motion BW, 2nd

JS

Vote: 5-0, Motion carried.

006 June 18 Cmte. ECC Hearing Meetings – set date/time

Set for Monday after Reg.Monthly Board

meeting at 7:00 pm at Assoc. Office.

Monday after Reg.Mo.Mtg.

7 pm at Assoc.Ofc. mtg.rm.

W/O Objection – agreed.

007 June 18 Cmte. ECC Member Appointment Interviews Deleted.

008 June 18 Cmte ECC Appointments:

Mbrs – Jack Wildermuth, Adele Conners

Mbr: Wildermuth, Conners

2005-06 BVSA Monthly Board Meetings – AGENDA ITEMS LOG Page 2.

ITEM

#06

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DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

Trainees – Charles Arbaut, Joan Howard,

Donna Hermanek, Bill Marquardt, Jerri

Martin;

Remove: Members Pro-Tem John

Morgan, Bob Wylie

Trainees: Arbaut, Howard,

Hermanek, Marquardt,

Martin

Remove: Morgan, Wylie

009 June 18 Cmte. Seat Board Committees, Liaisons and

Members:

Executive – ADR/IDR, Audit,

BVSA/CSD Liaison, ECC Liaison

Advisory – Equestrian, Finance, Food

Services, Golf, Recreation, Rules

Other (not cmte) – Town hall Meetings

2 Board members will take turns to attend

(held 2nd

Wednesday of the month, at

6:30 pm at Equestrian Center Lounge)

Executive:

ADR/IDR – Howell,

Gagliardini

Audit – Stephan, Wylie

BVSA-CSD Liaison –

Elzenga, Wylie

ECC Liaison – Wylie

Advisory:

Equestrian – Howell

(members Howard,

Lunsford, Akerly,

Hermanek, Kordes,

Nelson, Amos, Cunning-

ham, Carol)

Finance – Stephan, Wylie

(members Bennett,

Bradshaw)

Food Svcs. – Howell

(members Bradshaw,

Prentice, Reynolds,

Reynolds, Romano,

Rush)

Golf – Wylie

Recreation - Gagliardini

Rules –members Jarrett

(chair), Elzenga,

Goodwin, Jones

Other: Town hall Meetings

2 Board members will

take turns to attend.

010 June 18 OTCC OTCC Kitchen Project – update

Voting Ballot – discussed communication

plan, mailing/return of ballot, special

assessment.

Motion – to send ballot in ~2 wks, closing

date of 8/10/05. NO second.

Motion – to get booth at 4th

of July event

Oral report given.

Motion BW, 2nd

None

Motion died.

Motion FG, 2nd

JS


ITEM

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DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

to disseminate voting info.

Motion – call Special Meeting, June 23,

7:00 pm at Assoc. office to discuss

communication plan & ballot mailing.


Motion FG, 2nd

JS


Special Meeting set for June

23, 2005, 7pm, Assoc.office

011 June 18 Board Board Orientation Meeting – discussion Discussion held

012 June 18 Staff Objectives for General Manager –

discussed, tabled to July 16 board meeting

Tabled to July 16 meeting.

013 June 18 Rept. General Manager comments/status rept

Jarrett to provide the Board a list of Action

Items

Presented.

Jarrett to provide Board

w/Action Item list

014 June 18 Board Due Diligence by Board Members Tabled to board

Orientation Meeting

015 June 18 Board Board Communication – discussion on

continued, improved & timely communi-

cation to the membership

Jarrett to review possibili-

ties & make recommenda-

tions to Board

016 June 18 Finance Audit Engagement Letter

Motion to engage Porter & Co. for

FY04-05 audit

Motion BW, 2nd

AH


017 June 18 Legal Legal Counsel Engagement Letter Included in GM Report

018 June 20 CER CER – Fairway Mower

Motion to authorize purchase of mower,

NTE $38,600.

Tabled to June 20 meeting

At June 20, 2005 meeting:

Motion BW, 2nd

AH

Vote: 3-1

YES: BW, AH, CE

NO: FG (Absent: JS)

Motion carried.

019 June 18 CER CER – Amenity Card Device

Motion to authorize purchase of device,

NTE $7,000

Motion BW, 2nd

AH

Vote: 5-0, Motion carried

020 July 16 Mins Approval of Minutes:

June 18 – Reg. Monthly & Exec.Session

June 20 – Special & Exec. Session

(2 changes made on Special minutes)

June 23 – Special & Exec. Session

3 separate Motions made by to approve

the minutes as listed.

Motion BW, 2nd

AH

Vote: 5-0,

all 3 Motions carried.


ITEM

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DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

021 July 16 Mins. Announcement of Executive Sessions:

June 18, June 20

Presented by FG.

022 July 16 Cmte. Receive/File Committee Minutes:

BVSA/CSD Liaison – June 28

Equestrian – June 6, July 11

Food Svcs. – June 10

Golf – May 4

Rules – April 29, May 31

W/O Objection – minutes

received & filed

023 July 16 Finance Financial Report – June 2005 Treasurer’s

Report


Oral report given.

Motion BW, 2nd

JS


024 July 16 ECC ECC Report – month of June Oral report by Carol Miller

025 July 16 Cmtes. Appoint Board-Advis. Cmte Members:

Equestrian – Kathy Carey

Food Svcs – Arlene Weed

Golf – Normal Lee Conley, Kathy Gates,

Sandy Lander, Lani Sebastian, Bill Collins

Dennis Mahaney, Al Romano, Dick

Taylor, Pat Bradshaw

Without objection, members

accepted & seated.

026 July 16 OTCC OTCC Kitchen Project Update

Ballot mailing postponed following further

court decision

Presented by Directors

Elzenga & Wylie

027 July 16 OTCC Request for Special Member Meeting –

John Mihelich & Norm Vaughan

Represent 5+% membership who filed

petition for a Special Meeting and for

inclusion of ballot with court-ordered

ballot. Letter from counsel Wangler read.

Legal counsel advised

Board to delay mailing of

ballots and make no further

comments/decisions until

further court hearings/

decisions.

028 July 16 Other Objectives for the General Manager

Elzenga read G&O by Terry Jarrett.

Postponed item to next

meeting w/GM present.

029 July 16 Rept. General Manager comments/status rept Presented by Carol Miller.

030 July 16 Resolu-

tion Adopt Resolution No. 1.05/06, Internal

Dispute Resolution Process

Motion to adopt Resolution No. 1.05/06

Motion FG, 2nd

JS

Vote: 5-0, motion carried.

031 July 16

Tabled

to 7/18

Tabled

to 7/22

meeting

CER CER – Renewal of Golf Cart Contract

At 7/16 – item tabled to 7/18 meeting.

At 7/18 – item tabled to 7/22 mtg.

At 7/22/05 meeting:

Motion to purchase 30 Club Car golf carts

with a Turf II cart, NTE $71,500

7/16 - tabled to 7/18/05

7/18 – tabled to 7/22/05

On 7/22/05:

Motion BW, 2nd

CE

Vote: 2-1 (yes: BW, CE,

no: JS), Motion carried.


ITEM

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DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

032 Aug. 20 Mins Approval of Minutes:

July 12 – Special & Exec. Session

July 16 – Reg. Monthly & Exec. Session

Aug. 9 – Special & Exec. Session

Motion to accept.



Motion to accept. -

July 12, July 16, Aug. 9:

Motion BW, 2nd

AH

W/O obj. – motion carried.

July 18, July 22:

Motion BW, 2nd

CE

Vote: 2-2-1, motion failed.

(Yes: BW, CE, No: JS, FG,

Abstain: AH)

033 Aug. 20 Mins. Announcement of Executive Sessions:

July 12, July 16, July 18, Aug. 9

Presented by CE.

034 Aug. 20 Cmte. Receive/File Committee Minutes:

BVSA/CSD Liaison – July 26

Equestrian – August 1

Food Svcs. – July 8

Golf – August 2

W/O Objection – Eques-

trian, Food Svcs & Golf

minutes received & filed

BVSA/CSD Liaison

withheld until Oct. mtg.

035 Aug. 20 Finance Financial Report – July 2005 Treasurer’s

Report


Oral report given by JS.

Motion JS, 2nd

BW


036 Aug. 20 ECC ECC Report – month of July Oral report by TJ.

037 Aug. 20 OTCC OTCC Kitchen Project Update

Announced upcoming court conferences

(Aug.26, Sept. 14)

Presented by TJ

038 Aug. 20 Cmtes. Appoint Board-Advis. Cmte Members:

Finance – Ben Graham, Dennis Spencer

Both Motions BW, 2nd

JS


039 Aug. 20 Rules Art. 18 – Discussion

Staff request for Board’s assistance in

reviewing Art.18 & establish new policy.

Eques. Campground Request – discussed

& tabled due to change in use date.

Request to waive golf cart fees for Men’s

Golf Club tournament benefiting hospital

building fund – discussion.

Motion to deny request to waive fees.

Directors Howell & Wylie

volunteered to assist review

Art. 18 & draft of use-

agreement policy for Board.

Equestrian Campground:

Tabled

Golf Tournament:

Motion AH, 2nd

BW

Vote: 4-1, Motion carried

(Yes: AH, JS, BW, CE,

No: FG)

040 Aug. 20 Rept. General Manager comments/status rept

BVSA Monthly Newsletter – discussed

monthly newsletter & continue info in

local newspapers (Cub+Mountain Signal)

Presented.

Monthly Publication:

Board requested Jarrett to

work up proposal/cost

estimate for in-house &


ITEM

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DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

Investing Funds – discussion on funds

investing & creating an ad-hoc committee

Trail Ride Horse – discussion re: sale or

disposal of horse. Board suggested feed-

lease agreement.

outsourced mo. publication.

Investing Funds:

Board directed Jarrett to

investigate ad-hoc cmte to

review investing reserve &

operating funds & return to

Board w/ recommendations.

Trail Ride Horse:

Board asked Jarrett to

propose a feed-lease

agreement with person

interested in horse.

041 Aug. 20 Cmte. Formation of Exec. Due Diligence Cmte

(DDC) – discussion held.

Motion to establish cmte to review

applicable board actions.

Amended Motion to establish DDC to

review actions/policies of past/current

Boards.

Motion JS, 2nd

FS

Amended Motion by JS, no 2

nd - motion died.

Main Motion

Vote: 2-3, motion failed.

(Yes: FG, JS,

No: AH, BW, CE)

042 Aug. 20 Rules Approve Notices of proposed rule chgs:

AS, Art.13, Sec.1304 – Rifle/Trap Range

AS, Art.19, Sec, 1903 – Animal Control

ECC, Art.1, Sec.120 – Fencing

ECC, Art.2, Sec.202 - Accessory Structure

Motion with minor word changes, to be

noticed to membership in Fall Gazette for

response due date of Oct. 7 and to be voted

upon by Board at Oct. 15 meeting.

Amended Motion to remove “except

w/the express written approval of the Genl

Mgr” for AS, Art.19, Sec.1903(f)

Motion by BW, 2nd

FG


(Yes: FG, AH, BW, CE;

No: JS)

Amended Motion by JS, 2

nd BW


(Yes: FG, JS, BW, CE,

No: AH)

-- Aug. 20 Action

List Action Items List:

9 items added during meeting. See list or minutes.

--- Aug. 22 ECC Appoint ECC Trainee: Roberta Miller Motion by BW, 2nd

FG


--- Aug. 22 Board Resignation of Board Secretary

Motion accept Dir.Gagliardini resignation

Motion by AH, 2nd

JS



ITEM

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DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

--- Aug. 22 Board Appoint Board Secretary Pro-Tem

Motion to appoint Director Howell.

Motion by BW, 2nd

JS


--- Aug. 22 Board Seat new Board Secretary – discussion No action taken

--- Aug. 22 Board Request assoc. counsel to review Board

fiduciary responsibilities–discussion.

Motion for counsel to attend reg. mtg to

explain to Board it’s fiduciary responsibly.

actions of last Board, actions of previous

counsel Linford, & attend next regular

board meeting.

Amended Motion that general counsel

attend next reg. meeting to explain to

Board its fiduciary duties & that of

counsel, and answer specific board

questions in an open forum.

Motion by JS, 2nd

FG

Further discussion tabled till

after ECC hearings.

Amended Motion by JS, 2

nd FG


--- Aug. 30 CER CER – Mulligan Room Freezer

Purchase 31 cf True stainless steel freezer,

NTE $3,250.27 + tax.

Motion by BW, 2nd

FG


--- Aug. 30 Board Appoint Secretary of Board

Jerri Martin as “Association Secretary”

Motion by BW, 2nd

AH

W/O obj. – Motion carried.

043 Sept. 17 Mins. Approval of Minutes 2005:



Motion to accept. -

Aug 20 – Regular & Exec. Session

Motion to accept. -

Aug 22 – Special & Exec. Session



Motion to accept. -

July 18 & July 22

Motion by AH, 2nd

by JS,

FG Abstained

Aug 20

Motion by AH, 2nd

by JS

Aug 22, Aug 26, Aug 30

Motion by AH, 2nd

by JS,

FG Abstained

W/o obj – Motion carried

044 Sept. 17 Mins Announcement of Exec. Sessions 2005

(Aug 20, 22, 26 and 30

Presented by BW

045 Sept. 17 Cmte. Receive/File Committee Minutes/rpts

2005:

BVSA/CSD Liaison – July 26 & Aug. 22

Food Services – Aug. 5

Golf – Sept. 6

W/o objection Minutes

received and filed


ITEM

#06

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DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

046 Sept. 17 Finance

Financial Report – August 2005

Treasurer’s Report


Oral report given by JS

Motion AW, 2nd

FG

Approved W/o objection

047 Sept. 17 ECC ECC Report – month of August

Oral report by Terry Jarrett

None

048 Sept. 17 OTCC OTCC Kitchen Project Update

Announced upcoming Sup. Court hrg. on

two remaining issues – Oct. 20, 2005 @

8:30 a.m. Oral report by Terry Jarrett

None

049 Sept. 17 Other Election Ballot Issue: Re Larry Tuma’s

correspondence; TJ will confer with

Counsel on issue. Presented by Terry

Jarrett

None

050 Sept. 17 Rpt. General Manager Comments/status

rpts.: TVRPD – CSD/BVS, 4-Island Lake

encroachments, HR contract renewal,

Swimming Pool, Equestrian Center

manager position

Presented by Terry Jarrett

None

051 Sept. 17 CER Board Business Action Items

Purchase of Tractor -Mower

Motion to purchase by FG,

2nd

by AH. W/o objection

Motion carried

052 Sept. 17 Other Mr. Camilo Garcia – LA/Merger Tabled to Oct. 15 Meeting

-- Sept. 17 Action

List

ACTION ITEMS LIST:

None

None

053 Oct. 15 Mins. Approval of Minutes 2005:

Sept. 17 – Regular & Executive

Motion to accept –

Sept. 19 – Special and Executive


Oct. 6 – Special and Executive

Motion to accept -

Sept. 15 Motion by FG, 2nd

by BW – CE Abstained –

Motion carried 3-0

Sept. 19 Motion by BW, 2nd

by JS – FG Abstained –

Motion carried 3-0

Oct. 6 Motion by BW, 2nd

by FG – Motion carried 4-0

054 Oct. 15 Mins. Announcement of Exec. Session 2005

(Sept. 17, Sept. 19, Oct. 6) Presented by

CE

None

055 Oct. 15 Cmte. Receive/File Committee Minutes/rpts.

2005:

BVSA/CSD Liaison – Sept. 20

Food Services – Sept. 16

W/o objection Minutes

received and filed.


ITEM

#06

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DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

Equestrian Advisory Committee Oct. 3

056 Oct. 15 Finance Financial report/analysis Motion to accept –

Amt. of back assessments owed requested

by Mr. Oseas

Motion to add Kerry Brandt as Acct. Mgr

& signer on accounts.

Oral report given by JS.

Motion JS, 2nd

FG – Motion

carried 4-0

Board to provide

Motion BW, 2nd

JS –

Motion carried 4-0

057 Oct. 15 ECC ECC Report – Month of September


058 Oct. 15 OTCC OTCC Kitchen Project Update

Announce Sup. Ct. hrg. on two remaining

issues Oct. 20, 2005, 8:30 Kern County

Sup. Ct.


059 Oct. 15 Rpt. General Manager Comments/Status Oral update by Terry Jarrett

060 Oct. 15 Rpt. Audit Report

Motion to accept year end as prepared by

Porter & Co.

Motion JS, 2nd

BW -

Motion carried 3-1 No vote

FG.

Counsel to be consulted re

publishing Auditor’s

management letter

061 Oct. 15 Rules Discussion of proposed rule changes Referred back to Rules

Committee for further

review/revision

062 Oct. 15 Other Discussion of TVRD and proposed

detachment –

Motion to postpone action

Motion BW, 2nd

FG

Motion carried 4-0

063 Oct. 15 Other Mr. Camilo Garcia – LA/Merger

Motion to hear matter (Mr. Garcia not in

attendance)

Motion JS, 2nd

FG.

Motion not carried. No

majority vote. Voting “No”

CE & BW

064 Oct. 15 Other Walt Weed – Discussion of employees

and management of condition of valley

None

065 Oct. 15 Other Discussion of 7 Trail Acquisitions -

Motion to approve donation of (5)

easements as presented.

Discussion of license agreement re Milano

Trial (6) and additional trail under

consideration on a designated road right-

of-way (7)

Motion BW, 2nd

FG

Motion carried 4-0

Terry Jarrett to place issue

on next CSD/BCS Liaison

Agenda

--- Oct. 15 Action Action Items List: See list or minutes


ITEM

#06

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DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

List 5 items added during meeting

---

A4

Oct. 15

Oct. 18

Oct. 27

Rules

Special

Mtg.

Other

ECC Open Hearing re: changes/additions

to Accessory Structure Rule, Section 202,

B, C & D.

Board to contact Araches, Clark & Potter

by telephone re: attorney’s fees Palmer vs.

BVSA .

Questions and discussion with Norm

Vaughn re search for new General

Manager

Changes adopted 3-0 as

reflected in the Gazette

Contact made with Tom

Clark

None

066 Nov. 19 Mins. Approval of Minutes 2005:

Oct. 15 – Regular & Executive


Oct. 18 – Special Emergency and

Executive


Oct. 27 – Special Emergency and

Executive

Motion to accept -

Oct. 15 Motion to approve

by BW, 2nd

by JS – AH

Abstained – Motion carried

3-1


by JS, 2nd

by BW – AH

Abstained – Motion carried

3-1


by BW, 2nd

by AH – JS

Abstained - Motion carried

3-1

067 Nov. 19 Mins. Announcement of Exec. Session 2005

(Oct. 15, Oct. 18 and Oct. 27) Presented

by Carol Elzenga

None

068 Nov. 19 Cmte.

Rpts. Receive/File Committee Minutes:

BVSA/CSD Liaison – Oct. 25

Equestrian – Nov. 7, 2005

Seat Recreation Committee Members

Announce Rules Committee seat

vacated.

Received and Filed

Motion to seat by BW, 2nd

by AH - Motion carried 4-0

Presented by Carol Elzenga

069 Nov. 19 Finance Financial Report/Analysis Oral Treasurer’s report given by Judith

Stephan

Report amount of back assessments owed

Presented by Judith Stephan

Motion to accept as

submitted by JS, 2nd

by BW

Motion carried 4-0


ITEM

#06

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DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

070 Nov. 19 ECC ECC Report – Month of October


None

071 Nov. 19 Legal OTCC Kitchen Project update – Bob

Wylie – Chronological status from 8/26/05

to date

None

072 Nov. 19 Board Appointment of Jack Goodwin as

Parliamentarian Pro Tem

Motion to appoint by BW,

2nd

by AH – Motion carried

4-0

073 Nov. 19 Rpt. General Comments / Status Report


None

074 Nov. 19 Legal Letter of Engagement from Fiore,

Racobs & Powers

Motion to retain FR&P to

conduct legal audit by JS

2nd

by BW – Motion carried

4-0

075 Nov. 19 Other Discussion of General Manager

recruitment and analysis of food and

beverage department costs – Mr.

Scarantino

None

076 Nov. 19 Cmte. Request by Golf Advisory Committee for

stairs at ladies #2 Tee – Sandy Lander

None

077 Nov. 19 Other Four Island Lake Encroachments –

Presentation by John Mihelich of his

position

None

078 Nov. 19 Other Proposed detachment by CSD from

TVPRD – Bob Wylie

Motion to provide letter of

support to CSD in favor of

detachment by BW, 2nd

by

AH – Motion carried 4-0

079 Nov. 19 Other CER Purchase of ACPAC Program –

Kerry Brandt

Item dropped from Agenda

pending more research.

080 Nov. 19 Finance Request by Finance Cmte. to accept Fiscal

Handbook & Glossary – Bob Wylie

Motion to adopt by BW, 2nd

by JS – Motion carried 4-0

------ Nov. 19 Action

List

Action Items List:

4 items added during meeting

See list or minutes

D1 Nov. 21 Special

ECC

Mtg.

Mr. Holman requested approval of

driveway

ECC approved driveway

D1 Dec. 1 Special

Mtg.

CER upgrade ACCPAC Financial Data

System

Motion to authorize by BW,

2nd

by FG-Motion carried 5-

0

D2 Dec. 1 Special

Mtg.

Accept resignation of Dennis Spencer

from Finance Committee

Motion to accept by BW,

2nd

by JS-Motion carried 5-0

081 Dec. 17 Mins.

Approval of Minutes 2005:

Nov. 19 – Regular & Executive


Nov. 21 – Special and Executive

Nov. 19 Motion to approve

by JS, 2nd

by AH Abstained

FG – Motion carried 3-1

Nov. 21 Motion to approve


ITEM

#06

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DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION


Dec. 1 – Special and Executive

Motion to accept -

by JS, 2nd

by AH Abstained

FG – Motion carried 3-1

Dec 1 Motion to approve by

FG, 2nd

by AH Motion

carried 4-0

082 Dec. 17 Mins.

Announcement of Executive Sessions:

(Nov. 19, Nov. 21, Dec. 1) Presented by

BW

None

083 Dec. 17 Rpts. Receive/File Committee Minutes/rpts

2005:

BVSA/CSD Liaison – Nov. 22, 2005

Food Services – Nov 4, 2005

Golf Advisory – Dec. 6, 2005

Equestrian – Dec. 5, 2005

Motion to receive and file -

Motion by AH, 2nd

by FG

Motion carried 4-0

084 Dec. 17 Finance Financial Report – Nov. 2005 Treasurer’s

Report. Presented by JS


Motion by JS, 2nd

by BW

Motion carried 4-0

085 Dec. 17 ECC ECC Report – Month of November

Oral report by Bob Wylie

None

086 Dec. 17 Legal OTCC Kitchen Project Update –

Presented by BW

None

087 Dec. 17 Rpt. General Comments/Status Report

Presented by BW

None

088 Dec. 17 CER CER Pool Retrofit

at 12/17 – Item tabled to 12/29 meeting

None

089 Dec. 17 CER CER OTCC Bar Retrofit

at 12/17 - Item tabled to 12/29 meeting

None

090 Dec. 17 CER CER replace Car - Janitorial

Motion to purchase 2005 2WD Chevy

truck

Motion BW, 2nd

AH –

Motion carried 4-0

091 Dec. 17 CER CER replace Truck - Janitorial

Motion to purchase 2005 4x4 Chevy truck

Motion AH, 2nd

BW –

Motion carried 4-0

092 Dec. 17 CER CER replace Floor Scrubber –

Janitorial

Motion to purchase ASI 200 floor scrubber

Motion JS, 2nd

AH –

Motion carried 4-0

093 Dec. 17 CER CER replace Roto-Rooter Machine

Motion to purchase GO 68-HD PE drain

cleaner

Motion FG, 2nd

JS – Motion

carried 4-0

094 Dec. 17 CER CER replace acoustic panels – Whiting

Center

Motion to replace with Perdue Acoustic

panels

Motion BW, 2nd

JS –

Motion carried 4-0

095 Dec. 17 CER CER Jockey Pump – Golf Maintenance Motion JS, 2nd

FG – Motion


ITEM

#06

MTG

DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

Motion to replace Well #7 pump from

Pacific Irrigation

carried 4-0

------ Dec. 17 Action

List

Action Items List:

1 item added during meeting

See List or Minutes

E1 Dec 29 Special

Board

Mtg

CER Pool Retrofit Motion BW,

Second JS

Carried 4-0

E2 Dec 29 Special

Board

Mtg

Appoint Bob Mariani as signer on the

Bank of Sierra and Commerce Association

Bank Accounts

Motion JS

Second BW

Carried 4-0

E3 Dec 29 Special

Board

Mtg

Amend Fiscal Handbook Motion JS

Second BW

Carried 4-0

E4 Dec 29 Special

Board

Mtg

Seat General Manager on Advisory

Committees

Motion JS

Second BW

Carried 4-0

E5 Dec. 29 Special

Board

Mtg

Open

Session

CER OTCC Bar Retrofit Motion BW,

Second JS

Carried 4-0

096 Jan. 21 Mins. Approval of Minutes:

Dec. 17 – Regular & Executive


Dec. 29 – Special and Executive


by BW, 2nd

by AH

Abstained CE – Motion

carried 4-1

by JS, 2nd

by BW

Abstained FG - Motion

Carried 4-1

097 Jan 21 Mins. Announcement of Executive Sessions:

(Dec. 17, Dec. 29)

See Minutes

098 Jan 21 Rpts Receive/File Various Committee

Minutes/ Rpts: 2006

BVSA /CSD Liaison – Dec 20,

2005

Equest. –Dec 5, 2005, Jan 9 2006

Golf – Dec 6, 2005, Jan 10, 2006

Food Serv -. Dec 2, 2005

Received and filed

099 Jan 21 Finance Financial Report - Jan 2006

Treasurer’s Report presented by JS

Motion to accept

Motion by JS, 2nd

BW

Motion carried 5-0

100 Jan 21 ECC ECC Report Month of December

Oral report presented y General Manager

Mob Mariani

None

101 Jan 21 Legal OTCC Kitchen Project – Presented by

General Manager Bob Mariani

None


ITEM

#06

MTG

DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

102 Jan 21 Rpt. General Comments/Status Report

Presented by Bob Mariani

None

103 Jan 21 Cmte Appointment of Inspector of Elections

Gary Porter was appointed as Inspector of

Elections

Motion by FG, 2nd

JS

Motion carried 5-0

104 Jan 21 Cmte Appointment of Nominating Committee

Appointment of Jack Goodwin, B.J.

Mitchell and Steve Oliver as the

Nominating Committee Members for

2006-2007 BVSA Board of Directors

Motion by BW, 2nd

FG

Motion carried 5-0

105 Jan 21 Cmte Resolution 3.05/06 Appointment of

Trustees for BVSA 401 K Employee

Retirement Plan

Appointment of Kerry Brandt and Bob

Mariani. Res 3.05/06 to supersede res

15.00/01

Motion by BW 2nd

by JS

Motion carried 5-0

106 Jan 21 CER CER for Retrofit of Equestrian Center

Manager’s Apartment

Motion to Refurbish

Motion by BW 2nd

, JS

Motion carried 5-0

107 Jan 21 CER CER for Increased Price on the 4-Wheel

Drive Truck

Motion to approve change in increase in

price

Motion by FG 2nd

, BW

Motion carried 5-0

108 Jan 21 Finance FYE07 Budget Planning Direction Action: To be reviewed by

GM Prior to implementing

budget

109 Jan 21 Other Configuration Management Data Base

Addition to Fiscal Handbook

Motion by BW, 2nd

FG

Motion carried 5-0

110 Jan 21 Other Notice of Membership Proposals

Presented by Carly Morton

None-no Action required

------ Jan 21 Action


3 changes made, and 2 additions added

during meeting

See List or Minutes

111 Feb 18 Mins. Announcement of Executive Sessions:

(Jan. 21, Jan 23)

See Minutes

112 Feb 18 Cmte. Receive/File Various Committee

Minutes/ Rpts: Jan 2006

See Minutes

113 Feb 18 Finance Financial Report/Analysis (Jan. 2006)

Judith Stephan reported

Motion by JS, 2nd

FG

Motion carried 5-0

114 Feb 18 ECC ECC Report (December, 2005)

Bob Mariani reported

Received and Filed

115 Feb 18 Rpts. General Comments/Status Report

Presented by Bob Mariani

None


ITEM

#06

MTG

DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

116 Feb 18 Res. Resolutions 4.05/06 Appointment of

Trustees for BVSA 401K Employee

Retirement Plan

Motion to appt. C. Rogers and B. Mariani

as co-trustees. Res. 4.05/06 will supersede

Res. 3.05/06

Motion by FG, 2nd

JS

Motion carried 5-0

117 Feb 18 Res Resolution 5.05/06 Amendment to the

Collection Policy for delinquent

assessments

Motion to adopt new amendment to the

collection policy

Motion by JS 2nd

by BW

Motion carried 5-0

118 Feb 18 CER CER for New Treadmill to replace the

old treadmill

Replacement of old treadmill which still

works reluctantly

No Action Taken

119 Feb 18 CER CER Replacement of old Deck Mower

Will replace old mower which cannot

handle rough brush

Motion by BW 2nd

, FG

Motion carried 5-0

Approved NTE $19,372

120 Feb 18 CER CER for New Marquee sign @ Whiting

Ctr.

Presented by B. Mariani

No Action Taken

121 Feb 18 CER CER for Walk-in-Refrigerator

Replaces old unit that leaks

Motion by JS 2nd

, BW

Motion carried 5-0


122 Feb 18 CER CER for Picnic Tables

Replacement of all wood picnic tables

Motion by FG, 2nd

JS

Motion carried 5-0


123 Feb 18 CER CER for Golf Ball washer

Replace existing washers

Motion by AH 2nd

, FG

Motion carried 5-0

Approved NTE $7,900

124 Feb 18 CER CER for Wine Chiller

Replacement of existing wine chiller as

old one constantly needs repairs

Motion by FG 2nd

, JS

Motion carried 5-0

Approved NTE $5,599

125 Feb 18 CER CER for New Elliptical II

Replacement of existing treadmill with an

Elliptical II trainer

Motion by JS 2nd

, FG

Motion carried 5-0

Approved NTE $4,000

126 Feb 18 CER CER for Tee Mower

Replacement of existing mower which has

over 3500 hours of use

Motion by BW, 2nd

FG

Motion carried 5-0


127 Feb 18 Other Request for Recognition of P&J Bridge

Club

Presented by member Terry Papac

Motion by AH, 2nd

JS

Motion carried 5-0

128(i) Feb 18 CER CER Amenity Card Equipment

Increase in CER due to change in the

amenity card equipment

Motion by AH, 2nd

JS

Motion carried 5-0

Approved NTE $1,289


ITEM

#06

MTG

DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

------ Feb 18 Action


No changes made, and 1 addition

See List or Minutes

000 Mar 18 Mins Approval of Board Meeting Minutes

128(ii) Mar 18 Mins Announce Executive Session Items

Feb. 18; Feb. 27

See Minutes

129 Mar 18 Cmte Receive/File Various Committee Rpts. -

Feb/Mar 2006

See Minutes

130 Mar 18 Finance Financial Report/Analysis

By Judith Stephan

Motion by AH, 2nd

BW

Motion carried 3-0

131 Mar 18 ECC ECC Report

By Bob Mariani

Received and filed

132 Mar 18 Rpts. General Comments/Status Report

By Bob Mariani

None

133 Mar 18 Res. Resolution 12.05/06 – Reimburse Fund

for Legal Fees (Palmer vs. BVSA) Motion to reimburse Reserve Fund for law

suit legal fees

Motion by BW, 2nd

JS

Carried 4-0

134 Mar 18 Other Request for Recognition of Carriage

Driving Club – By Member Dawn Wright

Motion made to recognize new club

Motion by AH, 2nd

BW

Carried 4-0

135 Mar 18 CER CER for New Air Hockey Game at

Whiting Center

To replace old non-working one

Motion by BW, 2nd

JS

Carried 4-0

NTE: $2903.92

000 Mar 18 Action

List Action Items List

One (1) item added; One (1) completed

See List or Minutes

000 Apr 15 Mins. Approval of Board Meeting Minutes

136 Apr 15 Mins. Announce Exec Session Items

Mar. 18, Mar. 20, and Apr. 12

See Minutes

137 Apr 15 Cmtes. Receive Committee Mtg Minutes

FS – Feb. 3rd

, RC – Mar. 18th

See Minutes

138 Apr 15 Finance Financial Report/Analysis

By Judith Stephan

Motion by JS, 2nd

BW

Carried 5-0

139 Apr. 15 Other Presentation for Fire Safe Council

By Joe Fontaine

No action necessary

140 Apr. 15 Rpts ECC Report

By Bob Mariani

Received and filed

141 Apr 15 Rpts General Comments / Status Report

By Bob Mariani

None

142 Apr 15 Budget Annual Assessment and Budget 06/07

By General Manager, Bob Mariani

Motion by BW, 2nd

JS

Carried 5-0

143 May 20 Mins. Announce Exec. Session Items

April 17, May 1

See Minutes

144 May 20 Cmtes. Receive Committee Mtg. Reports

FS – April 7, RC – April 1 and EAC –

April 3

See Minutes


ITEM

#06

MTG

DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

145 May 20 Finance Financial Report/Analysis

Bob Mariani

Accepted without objection

146 May 20 Other BVSA Board Candidate Addresses No action necessary

147 May 20 Rpts. ECC Report

By Bob Mariani

Received and filed

148 May 20 Rpts. General Comments/Status Report

By Bob Mariani

None

149 June 8 Res. Resolution to Adopt Changes to Assoc.

Membership Meeting and Voting Rules

Motion by AH to approve as

amended, 2nd

by BW

Motion carried 4-0

150 May 20 Res. Resolution 13.05/06 to Adopt

Temporary Restraining Order Policy

Motion by FG, 2nd

by AH

Motion carried 4-0

151 May 20 Res. Resolution 14.05/06 to Amend Fiscal

Handbook

Motion by BW, 2nd

by FG

Motion carried 4-0

152 May 20 Res. Resolution 15.05/06 to Adopt Tape

Purge Policy

Motion by AH, 2nd

by BW

Motion carried 4-0

153 May 20 Other Implement Monthly Newsletter Motion by BW, 2nd

by AH

Motion carried 4-0

154 May 20 Clubs Recognition of New Club (Gene’s

Bridge Club)

Motion by BW, 2nd

by FG

Motion carried 4-0

155 May 20 Clubs Recognition of New Club (BVS

Improvement Committee)

No action taken

156 May 20 CER Equestrian Barn Roof

NTE: $32,800

Motion by FG, 2nd

by BW

Motion carried 4-0

157 May 20 CER Carpeting in Oak Branch Saloon

NTE: $3865.14

Motion by BW, 2nd

by FG

Motion carried 4-0

158 May 22 CER Tennis Railings & Installation

NTE: $2600.00 (Railings only)

Motion by BW, 2nd

by AH

Motion carried 3-0

160 May 22 CER Tennis Windscreens

NTE: $6300.00

Motion by BW, 2nd

by AH

Motion carried 3-0

161 May 20 CER Dining and Hallway Restoration at

OTCC NTE: $23707.26

Motion by BW, 2nd

by FG

Motion carried 4-0

162 May 20 CER OTCC Reception Room Restoration

NTE: $34697.37

Motion by AH, 2nd

by BW

Motion carried 4-0

June 8 CER Golf Course Irrigation Supplies

NTE: $149000.00

Motion by JS, 2nd

by FG

Motion carried 5-0

June 8 CER Kitchen Equipment

NTE: $273000.00

Motion by FG, 2nd

by BW

Motion carried 5-0

June 8 Other Sale of Trail Dozer Motion by BW, 2nd

by JS

Motion carried 5-0

June 8 Cmtes. Appointment of Permanent Member to

ECC and a new trainee.

Motion by BW, 2nd

by JS

Motion carried 5-0

June 8 CER Treadmill for Whiting Center

NTE: $5640.00

Motion by AH, 2nd

by FG

Motion carried 5-0

June 8 Finance Quarterly Bank Statement Received and filed


ITEM

#06

MTG

DATE

TOPIC DESCRIPTION


APPROVAL

or ACTION

Reconciliation

June 10 Mins. Approval of Minutes for June 8, 2006

Both Special Open Mtg and Exec. Session

Documents

AGENDA ITEMS LOG - Bear Valley Springs, California · 005 June 18 Finance Financial Report – May 2005 Treasurer’s Report Motion to accept report. Oral report given. Motion BW,