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AGENDA ITEM # 8D
AGENDA ITEM EXECUTIVE SUMMARY Village Board Meeting
October 25, 2021
Item Title: Pollyanna TIF Grant Agreement Staff Contact: Brian Joanis, Assistant Village Administrator VILLAGE BOARD ACTION Adopt a resolution authorizing the Mayor to execute an Interior/Exterior Improvement Grant Agreement between the Village of Roselle and property located at 245 East Main Street. Executive Summary: The Village Board adopted a formal incentive program for redevelopment, new construction and improvements to properties within the Village’s three TIF Districts. The purpose of the program is to use incentives to stimulate community reinvestment and encourage business activity. Staff is recommending approval of an interior grant to provide 50% funding (subject to a $20,000 maximum) for labor and materials for installation of windows/window frame replacements, installation of a garage door for seasonal customer access, electrical work for installation of an air curtain and exit lighting, and architectural/permit fees. Staff is also recommending approval of a façade/exterior grant to provide 50% funding (subject to a $20,000 maximum) for labor and materials for installation of a brick patio and concrete/excavation work. Although not specifically funded by the grant, other additional improvements are proposed by ownership to install a canopy and rear seasonal enclosure, patio heating, fire suppression/life safety improvements, electrical/plumbing improvements, and a fence relocation. This is an eligible project type as established by the TIF program criteria, and the project location is within the East Irving Park Road TIF District. The TIF grant would also comply with the overall goals of the East Irving Park Road TIF District Redevelopment Plan adopted by the Board on October 22, 2019 which identified eligible expenses as including “Costs of rehabilitation, reconstruction, or repair or remodeling of existing public or private buildings, fixtures and leasehold improvements, as more fully set forth in 65 ILCS 5/11-74.4-3(q)(3) …” If approved, the project would accomplish the following:
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• Increase the overall capacity of an established entertainment venue in the Village’s Town Center.
• Provide the ability to offer climate controlled outdoor occupancy to customers during multiple seasons and weather.
• Improve the physical layout of the space to better serve customers and increase productivity.
• Provide a more modern look of the establishment and reflect industry trends regarding the flexible use of space.
• Generate added sales and local eating establishment tax revenues and incremental property tax revenues within the East Irving Park Road TIF District.
A copy of the application and grant agreement have been attached to provide details on the proposal. Implications: Is this item budgeted? Yes. Any other implications to be considered? Click here to enter text. Attachments: Resolution Agreement Exhibits
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERIOR/EXTERIOR IMPROVEMENT GRANT AGREEMENT BETWEEN THE
VILLAGE OF ROSELLE AND PROPERTY LOCATED AT 245 EAST MAIN STREET
WHEREAS, on April 26, 2021, to stimulate and promote economic development; existing business retention and new businesses; and the Village of Roselle (Village) established a TIF Incentive Program (“Program”); and
WHEREAS, pursuant to the Program the Village received an interior and exterior
improvement grant application for 245 East Main Street (Real Property); and WHEREAS, the Board of Trustees deem it to be in the best interests of the
Village to enter into an interior/exterior improvement grant agreement to approve reimbursement of Program eligible improvement costs for the Real Property. NOW, THEREFORE, be it resolved by the Board of Trustees of the Village of Roselle as follows:
Section 1: The Mayor is hereby authorized to execute, and the Village Clerk is hereby directed to attest to an Agreement, substantially in the form of the Interior/Exterior Improvement Grant Agreement, attached hereto and made a part hereof. as Exhibit A
Section 2: This Resolution shall be in full force and effect upon its passage and
approval as required by law.
Section 3: Village staff is hereby authorized and directed to undertake such tasks that are in furtherance of the Agreement.
ADOPTED this 25th day of October 25, 2021 AYES: NAYS: ABSTAIN: ABSENT: __________________________ Mayor ATTEST: ____________________________ Village Clerk
VILLAGE OF ROSELLE INTERIOR/EXTERIOR IMPROVEMENT GRANT AGREEMENT FOR
PROPERTY LOCATED AT 245 EAST MAIN STREET (commonly known as Roselare - Pollyanna Brewing Company)
THIS AGREEMENT, entered into this 25th Day of October, 2021, between the Village of Roselle (hereinafter referred to as the "VILLAGE") and Pollyanna Brewing Company ( hereinafter referred to as the “ LESSEE”):
WITNESSETH
WHEREAS, Interior and Exterior Grant Programs (PROGRAM) have been established for properties located within the following Tax Increment Finance Districts: Roselle-Nerge TIF; Irving-Central TIF; and East Irving Park Road TIF; and
WHEREAS, PROGRAM is administered by VILLAGE and funded by revenues derived from incremental property taxes generated with in the tax increment f inance dis t r icts ; and
WHEREAS , the purpose of the PROGRAM is to encourage and facilitate rehabilitation, and/or upgrades to building facades and exterior structures; foster increased occupancy of vacant space; attract and retain business activity; and enable implementation of the goals and priorities of the 2016 Village of Roselle Comprehensive Plan, 2018-2021 Strategic Plan, and Redevelopment Plan of each established TIF District; and
WHEREAS, the LESSEE’s property is located within the East Irving Park Road TIF District,
and the LESSEE desires to participate in the PROGRAM pursuant to the terms and provisions of this Agreement; and
WHEREAS , LESSEE has submit ted two project appl icat ions seeking to
par t ic ipate in the PROGRAM. The appl icat ions are at tached as EXHIBIT A1(Interior Grant) and Exhibi t A2 (Exterior Grant) ; and
WHEREAS , the VILLAGE has reviewed the applications and has determined the project is in
conformance with the established purpose of the PROGRAM and is eligible for financial assistance; and
WHEREAS, pursuant to the PROGRAM, VILLAGE has agreed to participate, subject to its sole discretion, in sharing the cost of qualifying improvements up to a maximum of fifty percent (50%) of the approved project cost a s outlined in EXHIBIT A1 and EXHIBIT A2. In no event shall total V I L L A G E participation exceed F o r t y T h o u s a n d Dollars ($40,000.00).
NOW, THEREFORE, in consideration of the mutual covenants and agreements, LESSEE
does hereby agree as follows:
SECTION ONE: Cost Sharing. LESSEE has been approved for a reimbursement grant to assist in funding certain interior and exterior improvements to property located at 245 East Main Street. VILLAGE shall share in eligible improvement costs and architect or design fees for the LESSEE’s property up to fifty
percent (50%) of approved project e x p e n s e s , up to a maximum amount of Forty Thousand Dollars ($40,000.00) for construction and architectural/design cost. If included in the maximum amount, architectural/design fees shall be limited to not more than T w o T h o u s a n d - F i v e H u n d r e d D o l l a r s ( $ 2 , 5 0 0 . 0 0 ) . VILLAGE participation in the project shall occur on a reimbursement basis, subject to evidence and documentation of expenses. SECTION T W O : Eligible Project Costs. The improvement costs eligible for VILLAGE participation include all labor, materials, equipment, permit fees and other contract items necessary for the proper execution and completion of the work as outlined in EXHIBIT A1 and EXHIBIT A2. Drawings for the project are attached as EXHIBIT B, and associated contractor proposals are attached as EXHIBIT C. SECTION T H R E E : Contractor Selection. The LESSEE may choose any licensed contractor to undertake the work, however, VILLAGE cost sharing will be based upon the least expensive quote. SECTION F O U R : Project Approval. When applicable, building permits shall be required for improvements. Grant reimbursement shall only apply to work that is undertaken after the approval of this Agreement. SECTION F I V E : Project Timeline. LESSEE shall commence work within sixty (60) days of approval of this Agreement. All work s h a l l b e c o m p l e t e d b y J u l y 1 , 2 0 2 2 . SECTION S I X : Review of Project. VILLAGE shall periodically review the progress of the work pursuant to this Agreement, including required building inspections. All work shall be in conformance with adopted codes and ordinances of VILLAGE. Any deficiencies shall be remedied by the LESSEE to comply with the approved application drawings, specifications, or terms of this Agreement. SECTION S E V E N : Project Completion. The project shall be deemed to be completed upon final VILLAGE inspection and issuance of a certificate of occupancy or other certification of completion. SECTION EIGHT: Failure to Complete. If the LESSEE or their contractor fail to complete the work provided for herein or is not in conformity with the application, plans, specifications and all terms of this Agreement, the Agreement shall terminate and the financial obligation on the part of the VILLAGE shall cease and become null and void. SECTION N I N E : Documentation & Reimbursement. Upon Project completion, LESSEE shall submit to VILLAGE documentation of all expenses to be considered for grant reimbursement in accordance with the terms of this Agreement. Documentation shall include evidence of payment by LESSEE. Such evidence may include cancelled checks, bank drafts, sworn contractor payment receipts, or other valid documentation approved by VILLAGE. VILLAGE shall provide reimbursement of expenses within thirty (30) days of approval. SECTION T E N : Business/Property Ownership Continuity. This grant is conditioned upon an expectation that the business will continue operations, and ownership of the property will remain static for a period of two (2) years from the date of the Agreement. If said property is sold, or business is closed, shut down, or transferred within the 2-year period, VILLAGE may seek a pro-rated repayment of the grant reimbursement. Any decision to seek repayment of the grant reimbursement shall be at the sole discretion of VILLAGE. SECTION ELEVEN: Indemnification. LESSEE agree to defend and hold harmless the VILLAGE from any and all claims which may arise out of construction activities under this Agreement. SECTION TWELVE: Promotion of Grant Program. In consideration of grant funding assistance,
LESSEE agree to participate in the promotion of VILLAGE’s economic development program. Upon request, such participation shall include hosting a “ribbon cutting” event to celebrate the completion of the project; providing a verbal statement that will serve as a business testimonial of the grant program; and displaying a placard (to be provided by VILLAGE) in a public-facing location for no less that ninety (90) days that will identify the property as the recipient of a VILLAGE grant. SECTION T H I R T E E N : E n t i r e A g r e e m e n t / A m e n d m e n t s . This Agreement (including each Exhibit and schedule attached hereto and incorporated herein by reference) constitutes the entire Agreement between the parties hereto, and it supersedes all prior agreements, negotiations, and discussions between the parties relative to the subject matter hereof. This Agreement and the Exhibits attached hereto may not be amended without the prior written consent of the Village and the Redeveloper. However, any requests to modify this Agreement to add a Party Lender shall be approved. The parties hereto have executed this Agreement and caused their respective seals to be affixed and attested hereto as of the date first written above in this Agreement. Roselle DuPage and Cook Counties, Illinois, an Illinois Municipal Corporation, By: VILLAGE LESSEE – POLLYANNA BREWING ________________________________ ________________________________ David Pileski, Mayor Ryan Weidner, President & CEO ATTEST: ATTEST: ________________________________ ________________________________ Patricia Burns, Village Clerk Notary Public
SUBSCRIBED AND SWORN BEFORE ME This day of _____________, 2021.
Exterior Work - Canopy & Beer Garden Improvement Exterior Grant Eligibility
Bid Budget # Contracted
Excavation/ConcreteJohnny Concrete, Inc. 10,580$ X 10,580$ 10,580$
Morepro, Inc. 18,500$ X
Brick Paving Morepro, Inc. 39,800$ X 39,800$ 39,800$
3D Brick Paving 39,350$ X
50,380$
Interior Work - Garage Doors, Window Replacement, Life SafetyBid Budget # Contracted
Garage DoorsAero Garage Doors 27,800$ 16,000$
Wayne Blasen Garage Doors 16,000$ ***Rough Bid
Storefront/Rear GlassRainbow Glass 18,275$ ***Front only
Glass Essentials
AA Home Improvement 17,300$ ***Front only 17,300$
ElectricalMatrix Electric Co. 5,526$ X 5,526$ 2,763$ * Partially Allocated to exterior
Custom Home Electric 9,125$ X
Fire SuppressionAffordable Fire Protection 10,980$ X 10,980$ 5,490$ * Partially Allocated to exterior
Monarch Fire Protection 22,200$ X
Design, Engineering & ArchitecturalWeidner Enterprises 2,480$ X 2,480$
GF-Michael Haas 2,160$ X 2,160$
Randy B. Pruyn, NCARB 6,625$ X 6,625$ 2,500$
Permit Fees 1,244$ 622.0$ * Partially Allocated to exterior
44,675$
PROJECT TEAM
COPYRIGHT NOTICE
ISSUE/REVISION RECORD
PROFESSIONAL SEAL
PROFESSIONAL IN CHARGE
PROJECT MANAGER
QUALITY CONTROL
DRAWN BY
PROJECT NAME
SHEET NUMBER
21 South Evergreen AvenueSuite 200
Arlington Heights, IL 60005t: 847 788 9200
www.greenbergfarrow.com
PROJECT NUMBER
SHEET TITLE
ROSELARETAP ROOMROSELLEILLINOIS245 E. MAIN STREET
S-1
SECTIONSANDNOTESGENERAL
Proj 202108520
Date 07/14/21
NORTH
PROJECT TEAM
COPYRIGHT NOTICE
ISSUE/REVISION RECORD
PROFESSIONAL SEAL
PROFESSIONAL IN CHARGE
PROJECT MANAGER
QUALITY CONTROL
DRAWN BY
PROJECT NAME
SHEET NUMBER
21 South Evergreen AvenueSuite 200
Arlington Heights, IL 60005t: 847 788 9200
www.greenbergfarrow.com
PROJECT NUMBER
SHEET TITLE
ROSELARETAP ROOMROSELLEILLINOIS245 E. MAIN STREET
FOUNDATIONANDFRAMINGPLANS
S-2
NORTH
Proj 202108520
Date 07/14/21
