AGENDA FOR 2ND (INCLUDING 2017/2018 BUDGET PUBLIC …...Mar 28, 2017 · WHITEWATER TOWNSHIP BOARD AGENDA FOR 2ND REGULAR MEETING – MARCH 28, 2017 (INCLUDING 2017/2018 BUDGET PUBLIC

WHITEWATER TOWNSHIP BOARD AGENDA FOR 2ND REGULAR MEETING – MARCH 28, 2017

(INCLUDING 2017/2018 BUDGET PUBLIC HEARING) 7:00 p.m. at the Whitewater Township Hall 5777 Vinton Road, Williamsburg, MI 49690

Phone 231-267-5141/Fax 231-267-9020

At this time, the Board invites everyone to silence their electronic devices.

A. Call to Order B. Roll Call of Board Members C. Set/Adjust Meeting Agenda D. Declaration of Conflict of Interest E. Public Comment Any person shall be permitted to address a meeting of the township board. Public comment

shall be carried out in accordance with the following board rules and procedures: 1. Comments shall be directed to the board, with questions directed to the chair. 2. Any person wishing to address the board shall speak from the lectern and state his or her

name and address. 3. Persons may address the board on matters that are relevant to township government

issues. 4. No person shall be allowed to speak more than once on the same matter, excluding the

time needed to answer board member’s questions. The chair shall control the amount of time each person shall be allowed to speak, which shall not exceed five (5) minutes.

F. Correspondence G. Public Hearings:

1. 2017/2018 Fire Special Assessment District Budget 2. 2017/2018 Ambulance Millage Budget 3. 2017/2018 General Fund Budget and all other Township Budgets

H. Reports/Presentations (none) I. Unfinished Business

1. Emergency Services Building Renovation/Addition Project 2. Update on Junk Complaint (Zoning Administrator Update 03/22/2017) 3. Summer Maintenance Bid Form (define cleanups and waste dump sites) 4. Baggs Road Agreement to Share Construction Costs – Update on Construction

Coordination Clause (Kalkaska County Road Commission)

J. New Business 1. 2016/2017 Fiscal Year Budget Amendments 2. Resolution #17-03 Salary for Supervisor 2017/2018 3. Resolution #17-04 Salary for Clerk 2017/2018 4. Resolution #17-05 Salary for Treasurer 2017/2018

5. Resolution #17-06 Salary for Trustee 2017/2018 6. Resolution #17-07 General Appropriations 2017/2018 7. Salary Wage Schedule 2017/2018 8. Graded Wage Scale 2017/2018 9. 2017 County Road Improvement Agreement (brining) (Grand Traverse County Road

Commission) 10. Cleanup Date and Vendor Information

K. Tabled Items 1. Review Administrative Policy Section 5 (tabled 10/14/2014) 2. Review Ordinance 22 Pension Plan (tabled 10/25/2016) 3. Review Whitewater Township Planning & Zoning Fees (tabled 02/28/2017)

L. Board Comments/Discussion M. Announcements

1. Next township board regular meeting 04/11/2017 @ 7:00 p.m.

N. Public Comment O. Adjournment Whitewater Township will provide necessary reasonable auxiliary aids and services to individuals with disabilities who are planning to attend. Contact the township clerk at 231-267-5141 or the TDD at 800-649-3777.

WHITEWATER TOWNSHIP

2017/2018 FISCAL YEAR PROPOSED BUDGET

General Fund Road Fund

Road Repair/Replacement Fund Fire Fund Park Fund

Recreation Fund Ambulance Fund

Ambulance Replacement Fund Public Improvement Fund

Fire Capital Improvement Fund

GENERAL ROAD

AUDITED Fund Balance 03/31/2015 $661,896 $12,613

I I 2015/2016 Actual Revenues 501 ,202 15,608

I I 2015/2016 Actual Expenditures 423,999 13,144

J I Fund Balance 03/31/2016 $739,099 $15,077

I I 2016/2017 Projected Revenues 578,912 20,505

PROJECTED CHANGE IN FUND BALANCES Prepared for 2017/2018 Budget Public Hearing

ROAD REPAIR/ FIRE PARK RECREATION -

REPLACEMENT

$7,605 $282,506 $114,756 $6,441

100,032 181,051 121,421 18,233

0 111 '173 91,845 14,806

$107,637 $352,384 $144,332 $9,868

100,005 199,902 108,300 28,825

-

AMBULANCE AMBULANCE PUBLIC FIRE CAPITAL REPLACEMENT IMPROVEMENT IMPROVEMENT

$258,325 $57,800 1-

$224 $148,200

342,540 106 0 7,116

312,951 0 0 0

$287,914 $57,906 $224 $155,316

353,792 0 0 158,045 I_ I

30,458 '-- .::-::" or-2016/2017 Projected Expenditures 667,692 20,000 100,000 305,546 173,066 368,!illfl. 57,906 158,000

I I ,....---

.-- - =-' [...!79 566' Projected Fund Balance 03/31/2017 $650,319 $15,582 $107,~ $246,740 $8,235 $272,906 $0 $224 $155,361

l I ·= -

2017/2018 Requested Revenues 473,799 22,405 100,005 199,200 117,550 42,150 415,200 0 0 300

I l 2017/2018 Requested Expenditures 687,111 22,000 222,000 186,158 230,072 40,948 473,300 0 0 133,000

I l -

Projected Fund Balance 03/31/2018 $437,007 $15,987 -$14,353 $259,782 -$32,956 $9,437 $214,806 $0 $224 $22,661

j -

NOTES: 1. Road Repair/Replacement Fund- The $100,000 projected to be spent in 2016/2017 will not be spent. Projected Fund Balance as of 03/31/2017 will be $207,642. 2. Park Fund- Actual revenue in 2016/2017 is $138,184. Actual expenditures in 2016/2017 are $123,659 (as of 03/24/2017). _E' rojected Fund Balance as of 03/31/2017 is $158,857. 3. Ambulance Fund - Funds set aside for the 8380 Old M-72 renovation/addition project will remain largely unspent in the 2016/2017 fiscal year. l

I 4. Fire Capital Improvement Fund - Funds set aside for the 8380 Old M-72 renovation/addition project will remain larqely unspent in the 2016/2017 fiscal year.

GENERAL

FUND

Whitewater Township

Month: 3/31 /2017

Fund: 101- GENERAL FUND Revenues

Dept: 000 402 Property Taxes

445 Penalties & Interest

447 Property Tax Admin Fees

448 Collection Fees

451 Franchise Fees

476 Licenses & Permits

566 State Grants

57 4 State-Shared Revenues

575 Swamp Taxes/Comm Forest Distri

590 Grants-Private Sources

607 Service Fees

608 Interment Fees

633 Election Reimbursement

642 Sale of Cemetery Lots

643 Miscellaneous Sales

665 Interest Earned

668 Oil & Gas Lease

670 Cell Tower Lease

671 Other Revenues

673 Sale of Fixed Assets

678 Gypsy Moth Assessment

687 Refunds

699 Transfers From Other Funds

Dept: 000

Total Revenues

Expenditures Dept: 101 Township Board

702 Salaries

703 Wages

705 Special Wages

727 Office Supplies & Expense

728 Postage

802 Audit & Accounting Services

804 Professional Services

817 Clean Up Day Services

830 Pension Plan

Prior Year

Actual

128,927

4,395

58,691

4,121

31 ,857

2,880

0

195,358

27,531

500

1,700

1,350

2,815

300

10

1,434

0

37,121

2,169

0

0

43

0

501 ,202

501,202

7,650

603

0

1,741

535

6,475

0

7,590

2,227

BUDGET WORKSHEET

Revenue/Expenses thru 3/24/17

-------------------------------- Current Year------------------------------Original Amended Actual Thru Estimated Budget Budget March Total

114,962

1,500

51,000

3,500

26,000

2,000

60,000

198,000

25,000

0

1,000

500

1,000

300

0

750

0

35,400

0

0

0

0

58,000

578,912

578,912

7,200

1,000

0

1,700

1,500

6,600

500

8,000

3,300

114,962

1,500

51,000

3,500

26,000

2,000

60,000

198,000

25,000

0

1,000

500

1,000

300

0

750

0

35,400

0

0

0

0

58,000

578,912

578,912

7,200

1,000

0

1,700

1,500

6,600

500

8,000

3,300

120,851 0

1,353 0

59,806 0

4,165 0

31,107 0

1,645 0

80,216 0 ----

200,200 0

27,731 0 ----

0 0

750 0

100 0

6,144 0

900 0

30 0

2,071 0

0 0

35,103 0

1,299 0

0 0

0 0

47 0

57,906 0

631,424 0

631,424 0

8,280 0

977 0

0 0

1,145 0

340 0

6,476 0

0 0

8,050 0

3,108 0

(6) (7)

Requested Recommended

118,600

0

52,600

3,850

30,000

1,500

0

199,349

25,000

0

300

100

1,000

300

0

1,200

0

35,400

0

0

0

0

0

469,199

469,199

7,200

200

0

1,700

1,500

6,800

500

9,000

3,300

118,600

0

54,000

3,850

30,000

1,500

0

199,349

25,000

0

700

500

2,500

300

0

1,500

0

36,000

0

0

0

0

0

473,799

473,799

7,800

200

1,000

1,700

1,500

6,800

500

9,000

3,300

Page: 1 3/24/2017

5:14pm

(8)

Adopted

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

Whitewater Township

Month: 3/31/2017

Fund: 101 -GENERAL FUND Expenditures

Dept: 101 Township Board 840 Dues and Memberships

852 Promotional Expenses

853 Finance Charges

854 Late Fees

860 Mileage Reimbursement

865 Meal/Lodging Expense

880 Education & Training

901 Publishing

902 Printing

903 Township Newsletter Expense

940 Equipment Rental

941 Postage Meter Rental/Fees

955 Grand Vision

956 Miscellaneous Expense

957 Boardman River Project

958 Gypsy Moth Program

959 Scrap Tire Expense

964 Refunds

Township Board

Dept: 171 Supervisor 702 Salaries


728 Postage




Supervisor

Dept: 195 Elections

703 Wages


728 Postage

847 Software Support




901 Publishing

970 Capital Expenditure

Prior Year

Actual

3,193

0

14

0

13

50

0

184

0

1,785

865

931

0

0

0

0

376

78

34,310

26,000

11

13

924

0

0

26,948

4,164

1,805

862

123

76

94

0

219

0

BUDGET WORKSHEET

Revenue/Expenses thru 3/24/17 Page: 2 3/24/2017

5:14pm

--------------------------------Current Year------------------------------ (6) (7) (8) Original Amended Actual Thru Estimated Budget Budget March Total Requested Recommended Adopted

3,400 3,400 3,299 0 3,600 3,600 0 ----

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

200 200 124 0 100 200 0

300 300 0 0 100 300 0

750 750 138 0 500 500 0

500 500 454 0 500 500 0

0 0 0 0 0 0 0

2,250 2,250 954 0 2,250 1,800 0

1,100 1,100 962 0 1,100 1,100 0

1,000 1,000 931 0 1,600 1,000 0

0 0 0 0 0 0 0

60,000 60,000 79,118 0 1,000 1,000 0 ----

0 0 0 0 0 0 0

0 0 0 0 0 0 0

300 300 254 0 300 300 0

500 500 1,653 0 500 500 0

100,100 100,100 116,263 0 41,750 42,600 0

26,780 26,780 26,750 0 26,780 26,780 0 ----

250 250 10 0 250 250 0 ----

25 25 22 0 25 25 0

1,200 1,200 0 0 1,200 1,200 0

250 250 0 0 250 250 0

250 250 101 0 250 250 0

28,755 28,755 26,883 0 28,755 28,755 0

12,000 12,000 8,817 0 7,000 7,000 0 ----

1,600 1,600 2,651 0 2,000 1,800 0 ----

1,250 1,250 1,157 0 1,600 1,200 0 ----

500 500 123 0 1,000 1,000 0 ----

500 500 401 0 500 500 0

250 250 283 0 300 250 0 ----

800 800 0 0 ~0 300 0

500 500 4~ 0 ~0 500 0

2,000 2,000 0 0 4,000 4,000 0

Whitewater Township

Month: 3/31/2017 Fund: 101 -GENERAL FUND

Expenditures

Elections

Dept: 209 Assessor 702 Salaries


728 Postage

807 Assessing Services



901 Publishing

Assessor

Dept: 210 Attorney 801 Legal Services

Attorney

Dept: 215 Clerk 702 Salaries

703 Wages


728 Postage

840 Dues and Memberships





901 Publishing

Clerk

Dept: 247 Board of Review 702 Salaries


728 Postage




901 Publishing

Board of Review

Dept: 253 Treasurer 702 Salaries

703 Wages


728 Postage

Prior Year

Actual

7,343

1,200

564

829

20,200

598

0

0

23,391

18,736

18,736

26,500

6,178

579

58

120

1,938

416

383

600

542

37,314

687

58

0

49

58

0

164

1,016

26,000

4,449

1,058

2,160

BUDGET WORKSHEET


-------------------------- Current Year ------------------------------Original Amended Actual Thru Estimated Budget Budget March Total

19,400 19,400 13,861 0

1,200 1,200 1,200 0

300 300 571 0

1,000 1,000 830 0

21 ,216 21,216 21 ,008 0 ----

700 700 600 0

0 0 0 0

0 0 0 0

24,416 24,416 24,209 0

30,000 30,000 9,468 0

30,000 30,000 9,468 0

27,295 27,295 27,264 0

7,866 7,866 6,155 0 ----

1,200 1,200 993 0

300 300 101 0

100 100 120 0

2,000 2,000 2,034 0

400 400 571 0

250 250 37 0

800 800 802 0

2,500 2,500 808 0

42,711 42,711 38,885 0

950 950 250 0

50 50 0 0

0 0 0 0

100 100 0 0

200 200 0 0

500 500 30 0

400 400 0 0

2,200 2,200 280 0

26,780 26,780 26,750 0

5,400 5,400 5,721 0

1,600 1,600 1,102 0

2,256 2,256 1,781 0

(6) (7)


17,400 16,550

1,224 1,200

300 300

1,000 1,000

21 ,650 21 ,500

800 700

0 0

0 0

24,974 24,700

30,000 30,000

30,000 30,000

27,295 27,295

8,100 8,100

1,300 1,200

300 300

250 120

2,250 2,250

750 600

250 250

800 800

2,500 2,500

43,795 43,415

950 950

50 50

0 0

100 100

200 200

500 500

400 400

2,200 2,200

26,780 26,780

5,400 6,500

1,600 1,600

2,256 2,256

Page: 3 3/24/2017

5:14pm

(8)

Adopted

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

Whitewater Township

Month: 3/31/2017


Dept: 253 Treasurer 804 Professional Services






901 Publishing

Treasurer

Dept: 265 Township Hall & Grounds 703 Wages

7 40 Operating Expense & Supplies

809 Lawn Maintenance Services

810 Janitorial Services

811 Waste Removal Services

845 Snowplowing Services

851 lnterne!Miebsite

922 Electricity

923 Electric Heat

924 Telephone

930 Facility Repairs/Maintenance

931 Office Equipment Repairs/Main!

Township Hall & Grounds

Dept: 276 Cemetery 703 Wages


808 Cemetery Sexton



922 Electricity


Cemetery

Dept: 400 Planning Commission 702 Salaries

703 Wages


728 Postage


Prior Year

Actual

0

0

1,233

946

60

134

0

36,040

0

477

390

1,275

588

992

875

1,700

2,979

2,036

1,652

1,141

14,105

0

317

1,350

1,640

0

279

1,087

4,673

5,200

1,600

255

0

105

BUDGET WORKSHEET


--------------------------------Current Year------------------------------Original Amended Actual Thru Estimated Budget Budget March Total

0 0 0 0

100 100 0 0

1.400 1.400 1,237 0

1,000 1,000 1,057 0 --------

350 350 149 0

650 650 556 0

125 125 11 0

39,661 39,661 38,364 0

2,500 2,500 97 0

1,600 1,600 953 0

1,200 1,200 485 0

1,500 1,500 1,300 0 ----

200 200 180 0

1,500 1,500 978 0

1,500 1,500 765 0

2,250 2,250 2.493 0 ----

3,000 3,000 2,554 0 ----

2,250 2,250 2,378 0

5,000 5,000 957 0

2,500 2,500 3,239 0

25,000 25,000 16,379 0

1,000 1,000 65 0 ----

1,000 1,000 240 0

2,000 2,000 115 0 ----

6,000 6,000 2,030 0 ---------

0 0 0 0

300 300 272 0

4,000 4,000 860 0

14,300 14,300 3,582 0

9,880 9,880 2,800 0 ----

2,600 2,600 1,100 0 ----

3,000 3,000 7 0

2,325 2,325 0 0

20,000 20,000 437 0

Page: 4 3/24/2017

5:14pm

(6) (7) (8)

Requested Recommended Adopted

0 0 0

100 100 0

1.400 1.400 0

1,200 1,200 0

350 350 0

650 800 0

125 125 0

39,861 41,111 0

2,500 2,500 0

1,300 1,300 0

10,000 1,000 0

1,200 1,500 0

240 200 0

1,500 1,500 0

1,500 1,500 0

2,250 2,250 0

3,000 3,000 0

2,250 2,250 0

4,000 10,000 0

3,000 3,000 0

=== 32,740 30,000 0

1,000 1,000 0

1,000 1,000 0

2,000 2,000 0

4,000 4,000 0

0 0 0

300 300 0

4,000 4,000 0

12,300 12,300 0

6,600 9,000 0

2,100 3,000 0

200 1,000 0 ----

2,300 2,300 0

15,000 15,000 0

Whitewater Township

Month: 3/31/2017


Dept: 400 Planning Commission 840 Dues and Memberships


865 Meai/Lodg ing Expense


901 Publishing

902 Printing

Planning Commission

Dept: 405 Zoning Administrator/Planning 702 Salaries

703 Wages


728 Postage

803 Medical Professional Services


830 Pension Plan





Zoning Administrator/Planning

Dept: 410 Zoning Board of Appeals 702 Salaries

703 Wages

728 Postage




901 Publishing

Zoning Board of Appeals

Dept: 803 Historical Society 703 Wages


728 Postage

Historical Society

Dept: 852 Employee Health Insurance 714 Health Insurance

Employee Health Insurance

Dept: 862 Soc Sec/Medicare (Employer)

Prior Year

Actual

0

0

30

45

78

255

7,568

11 ,978

0

317

496

125

0

0

0

233

0

0

13,149

1,070

400

12

0

0

15

381

1,878

1,050

40

0

1,090

0

0

BUDGET WORKSHEET



500 500 0 0

250 250 0 0

1,250 1,250 0 0

500 500 229 0

1,000 1,000 96 0

1,000 1,000 0 0

42,305 42,305 4,669 0

29,000 29,000 8,861 0

0 0 0 0

300 300 73 0

150 150 9 0

150 150 0 0

1,250 1,250 437 0

0 0 0 0

0 0 0 0

300 300 224 0

250 250 0 0

250 250 32 0

31 ,650 31,650 9,636 0

1,680 1,680 510 0

600 600 200 0

25 25 9 0

50 50 0 0

100 100 0 0

250 250 133 0

600 600 209 0

3,305 3,305 1,061 0

1,200 1,200 1,050 0

300 300 0 0

25 25 0 0

1,525 1,525 1,050 0

0 0 0 0

0 0 0 0

(6) (7)

Page: 5 3/24/2017

5:14pm

(8)


0 0 0

350 350 0

0 0 0

2,850 2,850 0

525 1,000 0 ----

1,000 1,000 0

30,925 35,500 0

30,000 30,000 0

0 0 0

300 300 0

150 150 0

150 150 0

1,250 1,250 0

0 0 0

0 0 0

300 300 0

250 250 0

250 250 0

32,650 32,650 0

3,360 1,680 0

1,200 600 0

25 25 0

50 50 0

100 100 0

250 250 0

600 600 0

5,585 3,305 0

1,200 1,200 0

400 300 0

25 25 0

1,625 1,525 0

0 0 0

0 0 0

BUDGET WORKSHEET


Whitewater Township 5:14pm

Prior -------------------------------- Current Year------------------------------ (6) (7) (8) Year Original Amended Actual Thru Estimated

Month: 3/31 /2017 Actual Budget Budget March Total Requested Recommended Adopted


Dept: 862 Soc Sec/Medicare (Employer) 715 Social Security (Employer) 7,502 9,615 9,615 7,457 0 10,142 9,700 0

716 Medicare (Employer) 1,755 2,249 2,249 1,744 0 2,372 2,300 0

Soc Sec/Medicare (Employer) 9,257 11 ,864 11,864 9,201 0 12,514 12,000 0

Dept: 865 Insurance 820 Liability Insurance 12,619 13,500 13,500 11 ,597 0 13,905 12,000 0

821 Workers Compensation 3,204 10,000 10,000 79 0 2,944 5,500 0

Insurance 15,823 23,500 23,500 11,676 0 16,849 17,500 0

Dept: 890 Contingency 890 Contingency 2,505 25,000 25,000 2,649 0 25,000 25,000 0

Contingency 2,505 25,000 25,000 2,649 0 25,000 25,000 0

Dept: 901 Capital Expenditure 970 Capital Expenditure 3,853 4,000 400 400 0 5,000 5,000 0

971 Land 0 0 0 0 0 0 0 0

Capital Expenditure 3,853 4,000 400 400 0 5,000 5,000 0

Dept: 966 Transfers Out 999 Transfers To Other Funds 165,000 198,000 201 ,600 201 ,506 0 231 ,000 283,000 0

Transfers Out 165,000 198,000 201,600 201,506 0 231,000 283,000 0

Total Expenditures 423,999 667,692 667,692 530,022 0 634 ,923 687,111 0

GENERAL FUND 77,203 -88,780 -88,780 101,402 0 -165,724 -213,312 0

101-265-930 Facility Repairs/Maintenance (Township Hall) 1000 Replace Treasurer/Zoning Office south window

1000 Pressure wash building/windows/screens 1500 Sandblast/repaint handrails

500 Replace urinal

2000 Interior and exterior painting

2000 Seal/stripe asphalt drive and parking lot

? Replace carpeting in meeting room and clerk's office

I 101-901-970 Capital Expenditure

? Screen recycle bins

? Computer upgrades

I 101-966-999 Transfers to Other Funds

16000 Road Fund I I 100,000 Road Repair/Replacement Fund

42,000 Recreation Fund

125,000 Ambulance Fund I

ROAD

FUND

BUDGET WORKSHEET



Prior --------------------------------Current Year------------------------------ (6) (7) (8) Year Original Amended Actual Thru Estimated

Month: 3/31/2017 Actual Budget Budget March Total Requested Recommended Adopted

Fund: 203- ROAD FUND Revenues

Dept: 000 452 METRO Act Fees 5,593 5,500 5,500 7,110 0 6,400 6,400 0

665 Interest Earned 15 5 5 20 0 5 5 0

Dept: 000 5,608 5,505 5,505 7,130 0 6,405 6,405 0

Dept: 931 Transfers IN 699 Transfers From Other Funds 10,000 15,000 15,000 15,000 0 16,000 16,000 0

Transfers IN 10,000 15,000 15,000 15,000 0 16,000 16,000 0

Total Revenues 15,608 20,505 20,505 22,130 0 22,405 22,405 0

Expenditures Dept: 446 Road Right of Way

846 Road Brining Service 11,854 18,000 18,000 12,403 0 20,000 20,000 0

921 Street Lights 1,290 2,000 2,000 1,387 0 2,000 2,000 0

Road Right of Way 13,144 20,000 20,000 13,790 0 22,000 22,000 0

Dept: 890 Contingency 890 Contingency 0 0 0 0 0 0 0 0

Contingency 0 0 0 0 0 0 0 0

Total Expenditures 13,144 20,000 20,000 13,790 0 22,000 22,000 0

ROAD FUND 2,464 505 505 8,340 0 405 405 0

ROAD REP AIR/

REPLACEMENT

FUND

BUDGET WORKSHEET



Prior --------------------------------Current Year------------------------------ (6) (7) (8) Year Orig inal Amended Actual Thru Estimated

Month: 3/31/20 17 Actual Budget Budget March Total Requested Recommended Adopted

Fund: 204- ROAD REPAIR/REPLACEMENT FUND Revenues

Dept 000 665 Interest Earned 32 5 5 200 0 5 5 0

699 Transfers From Other Funds 100,000 100,000 100,000 100,000 0 100,000 100,000 0

Dept 000 100,032 100,005 100,005 100,200 0 100,005 100,005 0

Total Revenues 100,032 100,005 100,005 100,200 0 100,005 100,005 0

Expenditures Dept 000

935 Road Repair 0 100,000 100,000 0 0 197,703 197,000 0

Dept 000 0 100,000 100,000 0 0 197,703 197,000 0

Dept 890 Contingency 890 Contingency 0 0 0 0 0 25,000 25,000 0

Contingency 0 0 0 0 0 25,000 25,000 0

Total Expenditures 0 100,000 100,000 0 0 222,703 222,000 0

ROAD REPAIR/REPLACEMENT FUND 100,032 5 5 100,200 0 -122,698 -121,995 0

204-000-935 Road Repair I I I 114,000 Whitewater Township share of Baggs Road repair

(M-72 to Hailes Drive) I I 83,000 ? Baggs Road after Hailes Drive and Lakeside Trail

FIRE

FUND

Whitewater Township

Month: 3/31/2017

Fund: 206- FIRE FUND Revenues




630 Rural Fire Dept Rental Fee

665 Interest Earned

671 Other Revenues


67 4 Rural Fire Run Reimbursement

675 Contributions

679 GTB Inspection Services

687 Refunds


Dept: 000

Total Revenues

Expenditures

Dept: 336 Fire Dept 702 Salaries

703 Wages

705 Special Wages

707 Fire Wages

713 Other Benefits

714 Health Insurance

721 Loss of Wage


728 Postage

739 Fuel & Oil


747 Uniforms

801 Legal Services





812 Septic Services

818 Rural Fire Dept Assessment

823 State Unemployment

Prior Year

Actual

172,523

0

0

8,000

528

0

0

0

0

0

0

0

181,051

181 ,051

0

0

0

0

0

0

0

0

2

324

0

39

0

19

0

0

173

190

98,847

0

BUDGET WORKSHEET



191,000

0

0

8,000

200

702

0

0

0

0

0

0

199,902

199,902

0

0

0

0

0

0

0

400

10

400

2,000

1,500

0

0

600

1,000

100

250

104,086

0

191,000

0

0

8,000

200

702

0

0

0

0

0

0

199,902

199,902

0

0

0

0

0

0

0

400

10

400

2,000

1,500

0

0

600

1,000

100

250

104,086

0

185,227 0

0 0

0 0

6,000 0

586 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

191,813 0

191,813 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

303 0

0 0

0 0

0 0

200 0

330 0

0 0

180 0

0 0

103,889 0

0 0

(6) (7)


185,000

0

0

0

300

0

0

0

0

0

0

0

185,300

185,300

0

0

0

0

0

0

0

400

10

400

2,000

1,500

0

5,000

600

1,000

240

250

103,298

0

191 ,000

0

0

8,000

200

0

0

0

0

0

0

0

199,200

199,200

0

0

0

0

0

0

0

200

10

400

2,000

0

0

500

600

1,000

1,000

250

103,298

0

Page: 9 3/24/2017

5:14pm

(8)

Adopted

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

Whitewater Township

Month: 3/31/2017

Fund 206- FIRE FUND Expenditures

Dept: 336 Fire Dept 830 Pension Plan



854 Late Fees

855 Community Education




901 Publishing

920 Natural Gas

922 Electricity

924 Telephone

925 Cellular Phone

926 Propane Heat

927 Pager

928 Water


932 Equipment Repair & Maintenance

933 Vehicle Repair & Maintenance

942 Building Rental


964 Refunds


Fire Dept

Dept: 852 Employee Health Insurance 714 Health Insurance

Employee Health Insurance

Dept: 862 Soc Sec/Medicare (Employer)

715 Social Security (Employer)

716 Medicare (Employer)

Soc Sec/Medicare (Employer)

Dept: 890 Contingency 890 Contingency

Contingency

Dept: 966 Transfers Out 999 Transfers To Other Funds

Transfers Out

Prior Year

Actual

0

0

525

0

0

0

0

0

0

669

2,029

509

0

0

0

133

134

880

0

0

0

0

0

104,473

0

0

0

0

0

0

0

6,700

6,700

BUDGET WORKSHEET


-------------------------------Current Year------------------------------Original Amended Actual Thru Estimated Budget Budget March Total

0 0 0 0

0 0 0 0

2,500 2,500 761 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

1,500 1,500 572 0

3,000 3,000 4,042 0 ----

800 800 842 0

0 0 0 0

0 0 0 0

0 0 0 0

400 400 220 0

5,000 5,000 182 0

1,000 1,000 880 0

2,500 2,500 2,753 0 ----

2,500 2,500 0 0

0 0 0 0

0 0 0 0

10,000 10,000 0 0

-=== 139,546 139,546 115,154 0

0 0 0 0

0 0 0 0

0 0 0 0 ----

0 0 0 0

0 0 0 0

8,000 8,000 0 0

8,000 8,000 0 0

158,000 158,000 158,000 0

158,000 158,000 158,000 0

(6) (7)

Page: 10 3/24/2017

5:14pm

(8)


0 0 0

0 0 0

2,500 2,500 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

1,500 1,500 0

3,000 3,000 0 ----

1,000 1,000 0

0 0 0

0 0 0

0 0 0

400 400 0

5,000 5,000 0

2,500 2,500 0

3,000 3,000 0

4,000 4,000 0

0 0 0

0 0 0

0 0 0

137,598 132,158 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

8,000 54,000 0

8,000 54,000 0

35,000 0 0

35,000 0 0

Whitewater Township

Month: 3/31/2017

Fund: 206- FIRE FUND

Total Expenditures

FIRE FUND

Prior Year

Actual

111 ,173

69,878

BUDGET WORKSHEET


-------------------------------Current Year------------------------------Original Amended Actual Thru Estimated Budget Budget March Total

305,546 305,546 273,154 0

-105,644 -105,644 -81 ,341 0

Page: 11 3/24/2017

5:14pm

(6) (7) (8)


180,598 186,158 0

4,702 13,042 0

PARK

FUND

Whitewater Township

Month: 3/31/2017

Fund: 208- PARK FUND Revenues

Dept: 000 590 Grants-Private Sources

626 Fees Charged

627 Pavilion Rental

628 Boat Ramp Fees

631 Shirts Hats

632 Reservation Fees

644 Ice Sales

645 Pop Sales

646 Wood Sales

648 ShowerFees

665 Interest Earned

671 Other Revenues


687 Refunds

688 Sales Tax Discount

694 Cash Over & Short


Dept: 000

Total Revenues

Expenditures Dept: 756 Township Park

702 Salaries

703 Wages


728 Postage

729 Licenses & Fees

739 Fuel & Oil


741 Ice

742 Pop

743 Wood

7 44 Shirts & Hats

747 Uniforms

748 Sales Tax



Prior Year

Actual

0

92,868

900

10,310

0

6,912

3,858

0

4,464

1,680

295

98

0

65

0

-29

0

121,421

121,421

3,333

39,239

237

14

441

195

8,749

2,141

0

3,445

0

0

446

189

540

BUDGET WORKSHEET



0 0 6,884 0

85,000 85,000 99,641 0

700 700 800 0

9,000 9,000 11,210 0

500 500 42 0

5,500 5,500 7,088 0

3,000 3,000 3,698 0

0 0 0 0

3,000 3,000 5,136 0

1,500 1,500 1,720 0

100 100 313 0

0 0 446 0

0 0 1,200 0

0 0 0 0

0 0 0 0

0 0 6 0

0 0 0 0

108,300 108,300 138,184 0

108,300 108,300 138,184 0

5,000 5,000 3,554 0

50,800 50,800 44,349 0

400 400 786 0

20 20 19 0

550 550 452 0

300 300 19 0

9,000 9,000 7,398 0 ----

2,500 2,500 1,807 0

0 0 0 0

0 0 3,715 0

3,000 3,000 0 0

800 800 265 0

600 600 471 0

1,500 1,500 903 0

1,500 1,500 500 0

Page: 12 3/24/2017

5:14pm

(6) (7) (8)


0 0 0

92,000 92,000 0

700 700 0

10,000 10,000 0

0 500 0

6,000 6,000 0

3,000 3,000 0

0 0 0

3,000 3,500 0

1,500 1,500 0

100 100 0

250 250 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

116,550 117,550 0

116,550 117,550 0

5,000 5,000 0

51,500 52,500 0

800 800 0

50 20 0

550 550 0

300 150 0

9,000 9,000 0 ----

2,500 2,500 0

0 0 0

3,800 3,800 0

1,000 1,500 0

800 500 0

600 600 0

1,500 1,000 0

1,500 1,000 0

Whitewater Township

Month: 3/31/2017

Fund: 208- PARK FUND Expenditures

Dept: 756 Township Park 809 Lawn Maintenance Services


812 Septic Services


851 lnterneUWebsite

854 Late Fees


901 Publishing

902 Printing

922 Electricity

924 Telephone

925 Cellular Phone

929 Propane


934 Fire Damage

940 Equipment Rental


964 Refunds

965 Theft


Township Park

Dept: 862 Soc Sec/Medicare (Employer) 715 Social Security (Employer)




Contingency

Dept: 907 Debt Service/Park 991 Debt Service Principal

997 Debt Service Interest

Debt Service/Park

Total Expenditures

PARK FUND

Prior Year

Actual

4,150

1,071

550

3,648

1,710

0

13

0

550

6,326

791

409

727

7,059

0

0

0

0

0

2,616

88,589

2,639

617

3,256

0

0

0

0

0

91,845

29,576

BUDGET WORKSHEET


--------------------------------Current Year-----------------------------Original Amended Actual Thru Estimated Budget Budget March Total

5,000 5,000 4,900 0

1,500 1,500 1,136 0

2,500 2,500 1,494 0

327 327 326 0

1,500 1,500 1,560 0 ----

0 0 0 0

150 150 336 0

0 0 0 0

750 750 1,218 0 ----

8,000 8,000 6,977 0

1,000 1,000 755 0

900 900 717 0

1,200 1,200 1,404 0

15,000 15,000 20,806 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

50,000 50,000 14,127 0

163,797 163,797 119,994 0

3,460 3,460 2,970 0

809 809 695 0

4,269 4,269 3,665 0

5,000 5,000 0 0

5,000 5,000 0 0

0 0 0 0

0 0 0 0

0 0 0 0

173,066 173,066 123,659 0

-64,766 -64,766 14,525 0

208-756-970 Capital Expenditure I I I --l00-,000 I Flush Toilet Facility at Boat Launch/Pavilion Area

Page: 13 3/24/2017

5:14pm

(6) (7) (8)


6,000 6,000 0

1,500 1,500 0

1,500 2,500 0

4,000 130 0

2,000 2,000 0 ----

0 0 0

300 300 0

0 0 0

1,000 1,000 0

8,000 8,000 0

1,000 1,000 0

900 900 0

1,600 1,500 0

15,000 15,000 0

0 0 0

0 2,000 0

0 0 0

200 0 0

0 0 0

100,000 100,000 0

221,900 220,750 0

3,503 3,503 0

819 819 0

4,322 4,322 0

5,000 5,000 0

5,000 5,000 0

0 0 0

0 0 0

0 0 0

231,222 230,072 0

-114,672 -112,522 0

RECREATION

FUND

Whitewater Township

Month: 3/31/2017

Fund: 209- RECREATION FUND Revenues




627 Pavilion Rental

629 Ballfield Rental Fees

645 Pop Sales

665 Interest Earned

671 Other Revenues


687 Refunds


Dept: 000

Total Revenues

Expenditures Dept: 757 Recreation

702 Salaries

703 Wages


728 Postage

729 Licenses & Fees


742 Pop




812 Septic Services


854 Late Fees



901 Publishing

922 Electricity



964 Refunds


Prior Year

Actual

0

0

0

225

0

0

8

0

0

0

18,000

18,233

18,233

0

3,983

100

0

127

251

0

390

2,700

187

0

0

0

0

0

74

1,061

2,384

0

0

3,244

BUDGET WORKSHEET



0 0 0 0

0 0 0 0

0 0 557 0

225 225 150 0

0 0 0 0

0 0 0 0

0 0 8 0

0 0 0 0

0 0 0 0

0 0 0 0

25,000 28,600 28,600 0

25,225 28,825 29,315 0

25,225 28,825 29,315 0

600 600 0 0

5,320 5,320 4,640 0

25 25 161 0

10 10 16 0

150 150 136 0

400 400 657 0

0 0 0 0

0 0 0 0

4,000 4,000 3,145 0

300 300 187 0

0 0 401 0

0 0 0 0

0 0 0 0

0 0 32 0

400 400 128 0

0 0 0 0

1,200 1,200 1,047 0

3,000 3,000 1,759 0

0 0 0 0

0 0 0 0

9,000 12,600 8,098 0

(6) (7)

Page: 14 3/24/2017

5:14pm

(8)


0 0 0

0 0 0

0 0 0

0 150 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

30,000 42,000 0

30,000 42,150 0

30,000 42,150 0

600 600 0

5,320 5,320 0

200 200 0

25 25t 0 ----

300 300 0

750 750 0

0 0 0

0 0 0

4,500 4,500 0

300 300 0

0 0 0

0 0 0

0 0 0

50 50 0

400 250 0

0 0 0

1,200 1,200 0

3,000 3,000 0

0 0 0

0 0 0

9,000 10,000 0

BUDGET WORKSHEET





Fund: 209- RECREATION FUND Expenditures

Recreation 14,501 24,405 28,005 20,407 0 25,645 26,495 0

Dept: 862 Soc Sec/Medicare (Employer) 715 Social Security (Employer) 247 367 367 288 0 367 367 0

716 Medicare (Employer) 58 86 86 68 0 86 86 0

Soc Sec/Medicare (Employer) 305 453 453 356 0 453 453 0

Dept: 890 Contingency 890 Contingency 0 2,000 2,000 0 0 2,000 14,000 0

Contingency 0 2,000 2,000 0 0 2,000 14,000 0

Total Expenditures 14,806 26,858 30,458 20,763 0 28,098 40,948 0

RECREATION FUND 3,427 -1,633 -1,633 8,552 0 1,902 1,202 0

209-757-970 Capital Expenditure I

1-? Installation of Hi Pray Park playground equipment

? Construction of viewing platform at BCNA j~-~

? Benches near basketball and tennis courts at Hi Pray Park ,-- ? Tennis court backboard ·-

I -

209-890-890 Contingency -

!Additional trail maintenance at BCNA --

?

? 1 Other capital expenditure projects I

AMBULANCE

FUND

Whitewater Township

Month 3/31/2017

Fund: 210- AMBULANCE FUND Revenues



626 Fees Charged

665 Interest Earned

667 Facility Rent

671 Other Revenues


675 Contributions

687 Refunds


Dept: 000

Total Revenues

Expenditures Dept: 651 Ambulance

702 Salaries

703 Wages

704 Run Wage

705 Special Wages

708 Duty Crew Wages

709 On Call Wages

721 LossofWage


728 Postage

729 Licenses & Fees

739 Fuel & Oil


7 46 Medical Supplies

747 Uniforms

801 Legal Services


806 Contractual Services- MMR




812 Septic Services

813 Billing Services

Prior Year

Actua l

272,424

0

29,804

311

3,000

0

0

0

37,000

342,540

342,540

0

30

2,123

0

116,283

7,180

0

51

7

150

1,381

1,384

4,117

0

0

0

147,500

0

0

8

190

2,272

BUDGET WORKSHEET



286,442

0

0

0

7,200

2,150

0

0

0

58,000

353,792

353,792

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

295,000

0

1,000

100

0

0

286,442

0

0

0

7,200

2,150

0

0

0

58,000

353,792

353,792

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

295,000

0

0

0

0

0

289,350 0 ----

0 0

258 0

360 0

7,200 0

100 0

6,000 0

0 0

0 0

57,906 0

361,174

361,174

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

295,000

0

0

0

215

103

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

(6) (7)


277,885

0

0

0

0

0

0

0

0

85,000

362,885

362,885

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

295,000

0

0

0

0

0

280,000

0

0

0

7,200

3,000

0

0

0

125,000

415,200

415,200

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

295,000

0

1,000

100

0

0

Page: 16 3/24/2017

5:14pm

(8)

Adopted

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

Whitewater Township

Month: 3/31/2017

Fund: 210- AMBULANCE FUND Expenditures

Dept: 651 Ambulance 823 State Unemployment

830 Pension Plan



855 Community Education




901 Publishing

902 Printing

920 Natural Gas

922 Electricity

924 Telephone

925 Cellular Phone

927 Pager

928 Water


942 Building Rental


964 Refunds


Ambulance

Dept: 862 Soc Sec/Medicare (Employer) 715 Social Security (Employer)




Contingency

Total Expenditures

AMBULANCE FUND

Prior Year

Actual

0

16,746

0

0

0

0

0

150

75

0

669

1,741

509

341

0

133

301

0

0

0

0

303,341

7,788

1,822

9,610

0

0

312,951

29,589

BUDGET WORKSHEET



0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

1,500 400 508 0

2,000 4,900 3,042 0

800 600 347 0

0 0 0 0

0 0 0 0

400 300 215 0

5,000 200 200 0

2,500 9,400 9,392 0

0 0 0 0

0 0 0 0

58,000 58,000 2,098 0

366,300 368,800 311,120 0

0 0 0 0

0 0 0 0

0 0 0 0

2,500 0 0 0

2,500 0 0 0

368,800 368,800 311,120 0

-15,008 -15,008 50,054 0

210-651-970 Capital Expenditure I I I 133,ooo lso% of 8380 Old M-72 Renovation/Addition Costs

Page: 17 3/24/2017

5:14pm

(6) (7) (8)


0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

1,500 1,500 0 ----

3,000 15,000 0

800 300 0

0 0 0

0 0 0

325 400 0

5,000 5,000 0 ----

17,000 17,000 0

0 0 0

0 0 0

35,000 133,000 0

357,625 468,300 0

0 0 0

0 0 0

0 0 0

5,000 5,000 0

5,000 5,000 0

362,625 473,300 0

260 -58,100 0

AMBULANCE

REPLACEMENT

FUND

BUDGET WORKSHEET



Prior -------------------------------- Current Year------------------------------ (6) (7) (8) Year Original Amended Actual Thru Estimated


Fund: 211 - AMBULANCE REPLACEMENT FUND Revenues

Dept: 000 665 Interest Earned 106 0 0 0 0 45 0 0

671 Other Revenues 0 0 0 0 0 0 0 0

699 Transfers From Other Funds 0 0 0 0 0 10,000 0 0

Dept: 000 106 0 0 0 0 10,045 0 0

Total Revenues 106 0 0 0 0 10,045 0 0

Expenditures Dept: 000

970 Capital Expenditure 0 0 0 0 0 0 0 0

·Dept: 000 0 0 0 0 0 0 0 0



Dept: 966 Transfers Out 999 Transfers To Other Funds 0 58,000 58,000 57,906 0 0 0 0

Transfers Out 0 58,000 58,000 57,906 0 0 0 0

Total Expenditures 0 58,000 58,000 57,906 0 0 0 0

AMBULANCE REPLACEMENT FUND 106 -58,000 -58,000 -57,906 0 10,045 0 0

PUBLIC

IMPROVEMENT

FUND

BUDGET WORKSHEET





Fund: 401 -PUBLIC IMPROVEMENT FUND Revenues

Dept: 000 566 State Grants 0 0 0 0 0 0 0 0

590 Grants-Private Sources 0 0 0 0 0 0 0 0

665 Interest Earned 0 0 0 0 0 0 0 0

671 Other Revenues 0 0 0 0 0 0 0 0

695 Proceeds from Loan 0 0 0 0 0 0 0 0

699 Transfers From Other Funds 0 0 0 0 0 0 0 0

Dept: 000 0 0 0 0 0 0 0 0

Total Revenues 0 0 0 0 0 0 0 0


804 Professional Services 0 0 0 0 0 0 0 0

816 Co Road Comm Services 0 0 0 0 0 0 0 0

970 Capital Expenditure 0 0 0 0 0 0 0 0

Dept: 000 0 0 0 0 0 0 0 0

Dept: 966 Transfers Out 999 Transfers To Other Funds 0 0 0 0 0 0 0 0

Transfers Out 0 0 0 0 0 0 0 0

Total Expenditures 0 0 0 0 0 0 0 0

PUBLIC IMPROVEMENT FUND 0 0 0 0 0 0 0 0

FIRE CAPITAL

IMPROVEMENT

FUND

BUDGET WORKSHEET



Prior -----------·--·-------·---------Current Year------------------------------ (6) (7) (8) Year Original Amended Actual Thru Estimated

Month: 3/31/2017 Actual Budget Budget March Total Requested Recommended Adopted Fund: 406- FIRE CAPITAL IMPROVEMENT FUND

Revenues Dept: 000

590 Grants-Private Sources 0 0 0 0 0 0 0 0

665 Interest Earned 416 45 45 332 0 300 300 0

671 Other Revenues 0 0 0 0 0 0 0 0

699 Transfers From Other Funds 6,700 158,000 158,000 158,000 0 35,000 0 0

Dept: 000 7,116 158,045 158,045 158,332 0 35,300 300 0

Total Revenues 7,116 158,045 158,045 158,332 0 35,300 300 0


703 Wages 0 0 0 0 0 0 0 0

7 40 Operating Expense & Supplies 0 0 0 0 0 0 0 0

804 Professional Services 0 0 0 0 0 0 0 0

860 Mileage Reimbursement 0 0 0 0 0 0 0 0

970 Capital Expenditure 0 158,000 158,000 4,098 0 35,000 133,000 0

Dept: 000 0 158,000 158,000 4,098 0 35,000 133,000 0

Dept: 862 Soc Sec/Medicare (Employer) 715 Social Security (Employer) 0 0 0 0 0 0 0 0

716 Medicare (Employer) 0 0 0 0 0 0 0 0

Soc Sec/Medicare (Employer) 0 0 0 0 0 0 0 0



Dept: 908 Debt Service/Fire Capital Imp 991 Debt Service Principal 0 0 0 0 0 0 0 0

997 Debt Service Interest 0 0 0 0 0 0 0 0

Debt Service/Fire Capital Imp 0 0 0 0 0 0 0 0

Total Expenditures 0 158,000 158,000 4,098 0 35,000 133,000 0

FIRE CAPITAL IMPROVEMENT FUND 7,116 45 45 154,234 0 300 -132,700 0

Grand Total: 319,391 -333,276 -333,276 298,060 0 -385,480 -623,980 0

406-000-970 Capital Expenditure : I I I 133,0001SO% of 8380 Old M-72 Renovation/Addition Costs I

WHITEWATER TOWNSHIP 5777 VINTON ROAD, PO BOX 159

WILLIAMSBURG MI 49690 PH (231) 267-5141 FAX (231) 267-9020

March 22, 2017

Whitewater Township Board Zoning Administrator Update As you know over the past two months a lot of time and effort has been put toward the zoning ordinance, Thanks to All. I have been spending a lot of time on trying to complete and close Land Use Permits issued as far back as 2013 thru 2016. Issues I am waiting for directions from the Board on is Ordinance 32 “Private Road Ordinance” and if Medical Marijuana Facilities are going to be allowed in the Township. I attended a 3 hour workshop dealing with MMF on March 21 which was very informative. Although they say doing nothing is doing something they recommend a resolution from the board opting out if you so desire (I have one). If you opt in, they also supplied a Police Ordinance regulating MMF but highly recommended communication to the public be a priority. I do have residents waiting on these matters. Last week a Junk violation within the Village was brought to my attention. I did come across some of Josh’s E-Mails on the matter and although it appeared to be taken care of, when I took a drive by last week the resident appears to have accumulated so more treasures. Because this has been such a timely, costly and legal battle in the past I want to review the file this week and would like to meet with the owner to discuss resolving the matter in a more amicable manner. The question of “Event Barns” in the Agriculture zone has come up numerous times and I have referred it to the Planning Commission. Being Commercial and unrelated to AG operations the Board may feel differently on the matter. Sincerely, Chris Weinzapfel Whitewater Township Zoning Administrator

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Office of theWhitewater TownshipSupervisor

MemoTo: Whitewater Township Board

From: Ron Popp, Supervisor

CC:

Date: 03-21-2017

Re: Summer Maintenance Bid Form Updates

Board Members,

Attached you will find the email conversation between Clerk Goss and myself with respect topossible updates to the summertime maintenance bid form, a portion of the Clerk’s input from theMarch 14, 2017 TB Meeting and some modifications to the bid form for review. The square footageof area I am asking for pertains to the Clerk’s request of adding interior park land to the bid form, notcemeteries. We have no background information on the interior park land work scope as it appears tobe currently handled by induvial purchase order to Lawn-N-Order. To receive apple to apple bids weneed some type work scope definition for other vendors.

I added the Fire/Ambulance station back to the list as well. In the Clerk’s notations a lawn moweridentified as a liability, was given to Fire/Ambulance personnel to use after it injured Park RangerPeggy Quast. We certainly do not want to transfer the liability of a malfunctioning lawn mower fromthe Park Rangers to the Fire/Ambulance Personnel. The lawn is likely not an issue at the station thissummer depending upon proposed renovations but, if we choose a multi-year option to theagreement we will be prepared.

As for my inquiry to Mr. Ben Quast of Lawn-N-Order, it is customary for me to attempt to gainsome insight of what prices might do in the upcoming year. I called the insurance vendor, thesnowplow vendor, and possible even some others as an aid to the budgeting process which I beginaround the first of the year. We also need to be concerned about following Township Policy. We arebudgeting nearly $16K in the 17/18 budget for lawn mowing services. Expansion of work scope inthe Park and Recreation areas could see that number get closer to the $20K sealed bid requirement ofthe Township’s Financial Administration Policy. This is hardly an “unusual situation” or “quitesuspicious” as defined by the Clerk, simply good business.

Respectfully,

Ron PoppSupervisor, Whitewater Township

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Ron Popp

From: Ron Popp <[email protected]>Sent: Friday, February 24, 2017 10:51 AMTo: Cheryl A. GossSubject: RE: Summer Maintenance

Cheryl,

Your request for additions to the base summertime maintenance bid form does not just cover cemeteries. Moreover, Iam sure your ideas of cleanup are very different than mine. So, I am asking for your input. It has been my experience youcannot place a dollar value on cleanups only an hourly value. First the amount of cleanup work varies significantly fromyear to year. What could be stated are things like: Tree trimming of low hanging branches to a certain height,overgrowth removal (bushes that have taken over headstones), replanting of the grass where this type of overgrowthhas been removed, debris haul away, onsite disposal is not a good option for either cemetery location and it has been anissue at Circle Hill with one or more of the neighbors in the past. Removal of previous years debris piles. Where to gowith the debris, the park’s dump site?

As for interior mowing of the camping park, I believed that has always been taken care of by Park Rangers with the self-propelled walk behind mower when the sites become vacant. So, how do you envision this work to be completed? Willthe contractor be required to mow individual lots as they become available? What is the area size, all 55 lots? Some typeof parameters should be provided.

At Petobego are you recommending just the parking lot area or, are the starting points of the trails going to be included?Because this is a natural area, should we keep the mower up high or is PRAC recommending a more manicured look?

What about the East and West entrances of Lossie Trail? BCNA, should we also include that parking lot? Trailheads?

We also need to be mindful of the costs. In the 2017/18 budget we have already set aside more than $16,000 formowing services. Adding these areas, which is a good idea, will require us to use the sealed bid process.

Lots of food for thought.

Ron PoppWhitewater Township Supervisor5777 Vinton Road, P.O. Box 159Williamsburg, Michigan 49690231.267.5141 X [email protected]

From: Cheryl A. Goss [mailto:[email protected]]Sent: Friday, February 24, 2017 9:33 AMTo: Ron PoppSubject: RE: Summer Maintenance

With your experience in cleaning cemeteries, you can’t come up with some specs for our cemeteries?!

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Cheryl A. Goss

Whitewater Township Clerk5777 Vinton Road, P.O. Box 159Williamsburg, Michigan 49690Telephone: 231.267.5141 X 24Fax: [email protected] Hours: Mon/Tue/Wed/Thurs 8:30 am to 5:00 pm, Fri 8:30 am to 12:00 pm

From: Ron Popp [mailto:[email protected]]Sent: Wednesday, February 22, 2017 3:33 PMTo: Cheryl A. GossSubject: RE: Summer Maintenance

Please provide the definitions you would like to see or at the very least some ideas of what you want included and thearea (square footage) involved.


From: Cheryl A. Goss [mailto:[email protected]]Sent: Wednesday, February 22, 2017 2:28 PMTo: Ron PoppSubject: RE: Summer Maintenance

Spring cleanup needs to be defined. What does it include?Fall cleanup needs to be defined. What does it include?Petobego parking lot needs to be added.Interior campground mowing needs to be added. (This is done about 3x per season.)

I will review it again when those changes are made.

Cheryl A. Goss

Whitewater Township Clerk5777 Vinton Road, P.O. Box 159Williamsburg, Michigan 49690Telephone: 231.267.5141 X 24Fax: [email protected] Hours: Mon/Tue/Wed/Thurs 8:30 am to 5:00 pm, Fri 8:30 am to 12:00 pm

From: Ron Popp [mailto:[email protected]]Sent: Wednesday, February 22, 2017 11:13 AM

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To: Cheryl A. GossSubject: Summer Maintenance

Cheryl,

Attached is the document I would like to send out March 1, 2017 to potential vendors for summertime maintenance.Please review it when possible and provide comments and or recommendations for modifications. Also, if you have a listof contractors that want a copy of it, please provide there contact in formation.

Thank you,


=

$

NB #2 2017 Poverty GuidelinesThis resolution should be #17-02. The documents look fairly straightforward. Again, there are spelling errorsin the document. If the board chooses to adopt this resolution, I will need the Word version supplied to myoffice so that these spelling errors can be corrected and the resolution can be certified.

NB #3 Budgeted TransfersThe memo is self explanatory.

NB #4 Summer Maintenance Bid FormThe supervisor initially sent this form to me in email asking for input. I said that the spring and fall cleanupsneeded to be defined (as has been discussed in previous years). The supervisor asked me to supply a squarefootage of each cemetery. This figure does not need to be provided. Each vendor who wishes to bid will visitthe cemeteries and provide their bid based on what they see. But I do agree that cleanup should include pickingup all sticks, pine cones, debris, removal of leaves to the burn pile at Whitewater Twp Park, perhaps removal ofdead flowers, plastic flowers, etc., although we need to be careful about removing personal items left byfamilies.

Interior mowing of the campground has been done by Lawn-N-Order about once a month for the last twoyears. There are some grassy sites and common areas WITHIN the campground that need to be mowed. Thishas been done on a purchase order basis but should be included in the bid process. (The push-behind mowerthat used to be at the campground was given to the fire department two years ago. Park rangers don't have timeto mow, and this particular mower spits debris out the back of it, which on at least one occasion hit rangerPeggy Quast in the eye. We don't need this kind of liability.) We do get complaints if the grass gets too tall oncampsites.

Lawn-N-Order started mowing the parking lot at Petobego in the middle of 2015. I think he charged $35 pertime, very nominal. To my knowledge, he has not mowed any trail heads there.

The entrance to Lossie Road trail off Cook Road should be mowed. The twp has not been mowing this.

No one has ever complained about grass height at the entrance to BCNA. A neighbor may be mowingthis. The board can include it on the bid form if they wish.

Additionally, I need to inform the board of an unusual situation with the bid process this year. On January 30,out of the blue and pursuant to no request or contact from myself, I got a 2017 lawn maintenance bid from BenQuast of Lawn-N-Order. Come to find out, the supervisor requested that he provide it.

Why did the supervisor request a quote in January from the person who has done our mowing for the last twoseasons? And who has he shared this information with?

I find this situation to be quite suspicious, and I think the supervisor will need to abstain from voting on thisissue when it comes time to award the bid due to pre-knowledge of the prices of one of the vendors.

Also, I think it's time we asked for bids for a three-year contract, and the same with snowplowing services whenthe time comes. Revisiting this issue on an annual basis is not an efficient use of the board's time.

Cheryl Goss, Township Clerk

WHITEWATER TOWNSHIP5777 Vinton Road • P.O. Box 159 • Williamsburg, MI 49690

(231) 267-5141 • FAX (231) 267-9020

Proposed 2017 Specifications for Lawn Maintenance

Circle Hill Cemetery — 5194 Vinton Road, Williamsburg 496901. Mow every two weeks or as needed. Must be done just before Memorial Day2. Spring cleanup3. Fall cleanup

Williamsburg Cedar Rapids Cemetery — Old M-72, just east of Fire Station1. Mow every two weeks or as needed. Must be done just before Memorial Day2. Spring cleanup3. Fall cleanup

Fire/Ambulance Station — 8380 Old M-72, Williamsburg 49690 – This address will have tobe added if the Board wishes to sign a multi-year contract1. Mow every two weeks or as needed. Must be done just before Memorial Day2. Spring cleanup3. Fall cleanup

Township Hall — 5777 Vinton Road, Williamsburg 49690 (Irrigation present but not used)1. Mow as needed.2. Spring cleanup3. Fall cleanup

Hi Pray Park — 6075 Elk Lake Road, Williamsburg 496901. Front ballfield (irrigated) - Mow once a week2. Mow other areas as needed (small ballfield, tennis and basketball court areas, common areas)

Whitewater Township Park — 9500 Park Road, Williamsburg 496901. Mow common areas and nature trails — once a week at beginning of season; as needed

later in season2. Mow interior common area of park (Please provide historical purchase order pricing

information for the 2016 season. It will be used to help determine if the summertimemaintenance work requires the sealed bid process) – once per month at beginning ofseason; as needed May – September. Recommend some definition area to be mowed

with onsite walk through. The defined area could be shown on a map of the campingpark. The onsite walk through would provide possible vendors with terrain challenges.

Petobego Natural Area — 7536 Angell Road, Williamsburg 49690 –1. Mow and trim fenced parking area north to Angell Road Right-Of-Way. Inspect/clean kiosk.

Remove and replace trash receptacle liner. Once per month; as needed May-September.2. Spring cleanup3. Fall cleanup

Lossie Road Nature Trail — ????Cook Road, Williamsburg 49690 –1. Mow and trim Cook Road parking area and pathway from Cook Road Right-of-Way east to

metal gate. Remove and replace trash receptacle liner. Once per month; as needed May-September.

2. Mow and trim Skegemog Point Road parking area and pathway from Skegemog Point RoadRight-of-Way west to ??????(sign, gate, some demarcation point). Remove and replace trashreceptacle liner. Once per; as needed May-September.

3. Spring cleanup4. Fall cleanup5. Nature trail – trim from metal gate on Cook Road side, east to Skegemog Point Road parking

area. Once per year in the month of July.6. Spring cleanup - Trail7. Fall cleanup - Trail

Battle Creek Natural Area — ???? Skegemog Point Road, Williamsburg 49690 –1. Mow and trim fenced parking area (the recently completed cleanup process destroyed the log

type bump stops that were in place. These have not been replaced to date. Some demarcationwill be required.) east to Skegemog Point Road Right-of-Way. Inspect/clean kiosk. Removeand replace trash receptical liner. Once per month; as needed May-September.

2. Spring cleanup3. Fall cleanup4. Nature trail- trim from parking area to trail fork, from fork to Huebner Pond and from fork to

Elk Lake. Once per year in the month of July.5. Spring cleanup-Trail6. Fall cleanup-Trail

Other Requirements:1. Must carry liability insurance and workers' compensation for employees2. Must bid all areas, with separate quotes for each line.

Definitions

Spring cleanup –

Defined as trimming of all mature, non-coniferous trees so that no branch is closer than 6’ tothe ground. Decorative shrubbery shall be trimmed and shaped to maintain an estedically pleasingappearance. All trees and shrubbery shall be trimmed in a manner to eliminate interference with anystructure and/or headstone. Fence and/or parcel boundary lines are to be raked clean of debirs andgrowth trimmed on both sides. All remnants of the snowplowing season shall be removed by rakingand/or filling the ground as required to re-establish a natural contour with the surrounding areas.Overburden shall be repurposed to other Township Grounds as needed or stored for future use at theWhitewater Township Camping Park debris pile. All ground borne debris shall be gathered up in amanner as not to distribute it to adjoining parcels of land. Trash is to be deposited in the appropriatesite located receptacles while natural debris is to be removed to the Whitewater Township CampingPark Natural debris pile.

Additional considerations: How to trim coniferous trees? Tree and shrubbery trimming could betime/season sensitive. We could make items like this their own work category. The removal ofovergrown shrubbery and or trees, mainly in the cemetaries should be considered on a case by casebasis and additional work outside of the agreement.

Fall cleanup –

Defined as trimming of all mature, non-coniferous trees so that no branch is closer than 6’ tothe ground. Decorative shrubbery shall be trimmed and shaped to maintain an estedically pleasingappearance. All trees and shrubbery shall be trimmed in a manner to eliminate interference with anystructure and/or headstone. Fence and/or parcel boundary lines are to be raked clean of debirs andgrowth trimmed on both sides. All remnants of the snowplowing season shall be removed by rakingand/or filling the ground as required to re-establish a natural contour with the surrounding areas.Overburden shall be repurposed to other Township Grounds as needed or stored for future use at theWhitewater Township Camping Park debris pile. All ground borne debris shall be gathered up in amanner as not to distribute it to adjoining parcels of land. Trash is to be deposited in the appropriatesite located receptacles while natural debris is to be removed to the Whitewater Township CampingPark Natural debris pile.

Spring cleanup – Trail

Defined as traversing the trail to remove any obstacle within the defined trialway which isapproximantly 8 feet in width. Cutback and/or remove all vegetation impinging into the trailway closerthan 6’ to the ground. Rough trim(string trimmer) the trailway to preserve its existing definition.Transport, place and secure Township owned trash receptacles to each trailhead. Trash noticeablefrom the trailway is to be deposited in the appropriate site located receptacles while natural debris canbe placed on the ground outside of the trailway in a natural looking manner to facilitate decay. Reportto Township Officials any unsafe trailway condition including hanging/broken tree limbs for additionalattention.

Fall cleanup – Trail

Defined as traversing the trail to remove any obstacle within the defined trialway which isapproximantly 8 feet in width. Cutback and/or remove all vegetation impinging into the trailway closerthan 6’ to the ground. Rough trim(string trimmer) the trailway to preserve its existing definition.Remove, transport, and return to storage Township owned trash receptacles from each trailhead. Trashnoticeable from the trailway is to be deposited in the appropriate site located receptacles while naturaldebris can be placed on the ground outside of the trailway in a natural looking manner to facilitatedecay. Report to Township Officials any unsafe trailway condition including hanging/broken treelimbs for additional attention.

Please transmit your proposal by Thursday April 6, 2017 to Ron Popp,Whitewater Township Supervisor, via: US Mail, Supervisor P.O. Box 159,Williamsburg, MI. 49690, or e-mail [email protected].

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Office of theWhitewater TownshipSupervisor

MemoTo: Whitewater Township Board

From: Ron Popp, Supervisor

CC:

Date: 3-21-2017

Re: Baggs Road 2017 Proposed Construction Agreement

Board Members,

The Kalkaska County Road Commission, KCRC, is requesting the Coordination ofConstruction Clause is removed from the agreement as it has no relevance to “costsharing”. The clause is more of a construction item for discussion. From the variousemails between the two road commissions I believe our interests of keeping heavy GrandTraverse County Road Commission construction traffic off a newly paved Baggs Road bygetting their work completed first is on everyone’s mind.

After reviewing the various bids on the different types of proposed repairs for BaggsRoad, I understand Mr. John Rogers is recommending the Crush & Shape as the preferredconstruction option as bid by Payne & Dolan of Gaylord. In light of the final bidsreturning under the original estimates, he is also recommending we double the amountaggregate base or the “footing material” of the road. The aggregate base is line item #4 onthe Bid Tab Document. When the math is worked out it leaves the estimated bottom lineof $184,810 to be divided between the two Townships. Mr. Rogers is recommending wefill in the Blank on the Cost Share Agreement with $95K.

At our December 13, 2017 TB meeting the following motion was made: Motion by Poppto approve the repair for Baggs Road as outlined in the Gourdie-Fraser Associatesdocument dated 10/20/2016 and addressed to John Rogers, manager of theKalkaska County Road Commission, of which Whitewater will pay up to $114,000,or 25% of the actual cost, whichever is less, as outlined in a contract documentsigned by Whitewater Township and the Kalkaska County Road Commission.

There was no further discussion.

Roll call vote: Lawson, yes; Popp, yes; Benak, yes; Goss, yes; Hubbell, yes.Motion carried.

Page 2

Using the actual bid documents and KCRC recommendations a corrective motion might looklike:

Motion to authorize Supervisor and Clerk to sign the Baggs Road Agreement to ShareConstruction Costs as attached Exhibit A.

Roll Call Vote

A second motion to authorize a 50% down payment might look like: Motion to authorizepayment of $47,500.00 to the Kalkaska County Road Commission for the reconstruction ofBaggs Road as outlined in Exhibit A

Roll Call Vote

Respectfully,

Ron PoppSupervisor, Whitewater Township

Exhibit APage 1 of 4

BAGGS ROAD

AGREEMENT TO SHARE CONSTRUCTION COSTS

This Agreement is dated this _____ day of ______, 2017, by and between the Grand TraverseCounty Road Commission, a quasi-municipal corporation, of 1881 LaFranier Road, Traverse City,Michigan, (the “GTCRC”), the Kalkaska County Road Commission, a quasi-municipal corporation, of____________________, Kalkaska, Michigan (the “KCRC”), Clearwater Township, a Michigantownship, of ______________________________, Michigan (referred to herein as “Clearwater”), andWhitewater Township, a Michigan township, of ___________________________, Michigan (referredto herein as “Whitewater”) (all collectively referred to as the “Parties”).

WHEREAS, Baggs Road is a County line road on or near the line between Grand TraverseCounty and Kalkaska County and is located in Clearwater and Whitewater; and

WHEREAS, pursuant to the terms of a County Line Road Maintenance Agreement between theGTCRC and the KCRC (the “County Line Agreement”), KCRC is responsible for maintenance of theportion of Baggs Road from Townline/Watson Road to the northern end at Round Lake (a/k/a LakeSkegemog), 1.85 miles (hereinafter referred to as “KCRC Baggs Road”) as set forth in the County LineRoad Maintenance Agreement; and

WHEREAS, the Parties desire that KCRC Baggs Road be maintained or reconstructed; and

WHEREAS, the County Line Agreement provides that any construction or reconstruction onKCRC Baggs Road shall be performed in accordance with a written agreement between the GTCRCand the KCRC; and

WHEREAS, the Parties desire to share the costs of the reconstruction of KCRC Baggs Roadfrom M-72 north to Lake Skegemog (1.35 miles), which reconstruction includes crush and shape(reconstruction) as selected by KCRC (the “Project”); and

WHEREAS, the GTCRC agrees that it will reimburse the KCRC for an amount not to exceed$75,000.00 of the Project Amount; and

WHEREAS, Clearwater and Whitewater will each reimburse KCRC for an amount not toexceed $_95,000_____ and $_95,000______ respectively;

WHEREAS, this Agreement is authorized under the Intergovernmental Contracts betweenMunicipal Corporations Act, MCL 124.1 et seq, MCL 247.670, and MCL 224.17;

NOW THEREFORE, the parties in consideration of $1.00, receipt of which is herebyacknowledged, and the mutual benefits and promises set forth herein, the parties agree as follows:

1. Project Costs. The KCRC shall initiate a request for bids for the Project and select acontractor to perform the Project during the 2017 construction season. Prior to commencement of theProject, the GTCRC, Clearwater, and Whitewater will provide 50% of their share of the funds to theKCRC county road fund for the Project. Within 15 days after completion and acceptance by the

2E:\Active\AARon Popp\AATownship\Board Meetings\2017\3-28-2017\Baggs Road Cost Share draft 3 3-14-2017 RMP Final Exhibit A.doc


KCRC of the Project and submission of an invoice to the GTCRC, Whitewater, and Clearwater by theKCRC, the GTCRC, Whitewater and Clearwater shall provide the balance of their share of the funds tothe KCRC.

2. Termination or Breach. Following the KCRC’s execution of a construction contract forthe Project, this Agreement may not be terminated by Parties. In the event that GTCRC, Clearwater,or Whitewater fails to provide the funds as set forth in this Agreement, in addition to other remedies ordamages available by law or equity, the party failing to provide funds as set forth in this Agreementshall be responsible for all costs and damages incurred by the KCRC as a result of the party’s failure toprovide funds. This Agreement shall be terminated in the event that the KCRC fails to enter into aconstruction contract for the Project to be performed in the 2017 construction season and the partiesshall not have any further rights or responsibilities.

3. Not a Joint Venture. The parties do not intend this Agreement to be a joint venture.

4. Third Party Beneficiaries. This Agreement confers no rights or remedies on any thirdparty, other than the parties to this Agreement and their respective successors and permitted assigns.

5. Execution in Counterparts. This Contract may be executed in counterparts, each ofwhich shall be an original and all of which shall constitute the same instrument.

6. Entire Agreement. This Agreement, together with all items incorporated herein byreference, constitutes the entire Agreement of the parties and there are no valid promises, conditions orunderstandings which are not contained herein.

GRAND TRAVERSE COUNTY ROADCOMMISSION

Dated: ______________ _________________________________, Chairperson

_________________________________Debra JM Hunt, Clerk

Approved as to Substance: Approved as to Form:

________________________________ _________________________________Jim Cook, Road Commission Manager Karrie A. Zeits, Road Commission Attorney

Dated: KALKASKA COUNTY ROADCOMMISSION

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_________________________________, Chairperson

_________________________________, Clerk

CLEARWATER TOWNSHIP

___________________________________Dated: ______________ , Supervisor

___________________________________, Clerk

WHITEWATER TOWNSHIP

___________________________________Dated: ______________ , Supervisor

___________________________________, Clerk

SHRR 3964275v1

Kalkaska County Road Commission Option 1

Baggs Road, M-72 North to 300' North of Hoiles Drive, Clearwater Twp, Kalkaska Co.

Road Commission EstimateCrush & Shape, Pave with 3" HMA 24' wide, 1' gravel shoulders

December 21, 2016

Item No. Pay Item Unit Quantity Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount

Roadway Improvements

1 Pavt, Rem Syd 30 18.00$ 540.00$ 18.00$ 540.00$ 15.00$ 450.00$ 20.00$ 600.00$ 10.00$ 300.00$

2 Slope correction to ditchline Sta 14 390.00$ 5,460.00$ 270.00$ 3,780.00$ 350.00$ 4,900.00$ 300.00$ 4,200.00$ 464.00$ 6,496.00$

3 Erosion Control, Check Dam, Stone Ft 60 38.00$ 2,280.00$ 25.00$ 1,500.00$ 20.00$ 1,200.00$ 15.00$ 900.00$ 18.00$ 1,080.00$

4 Aggregate Base Ton 3,200 13.40$ 42,880.00$ 13.75$ 44,000.00$ 13.00$ 41,600.00$ 9.15$ 29,280.00$ 17.39$ 55,648.00$

5 HMA Bsse Crushing and Shaping Syd 20,600 0.85$ 17,510.00$ 1.35$ 27,810.00$ 1.43$ 29,458.00$ 2.40$ 49,440.00$ 1.66$ 34,196.00$

6Material, Surplus and Unsuitable,

Rem, LMCyd 400 9.00$ 3,600.00$ 0.01$ 4.00$ 5.00$ 2,000.00$ 10.00$ 4,000.00$ 6.00$ 2,400.00$

7 Approach, Cl II Ton 80 35.20$ 2,816.00$ 0.01$ 0.80$ 27.00$ 2,160.00$ 9.15$ 732.00$ 20.00$ 1,600.00$

8 Shoulder, CI II Ton 500 17.90$ 8,950.00$ 0.01$ 5.00$ 27.00$ 13,500.00$ 10.15$ 5,075.00$ 20.00$ 10,000.00$

9 Culv End Sect, Metal, 24 inch Ea 2 275.00$ 550.00$ 375.00$ 750.00$ 1,200.00$ 2,400.00$ 350.00$ 700.00$ 500.00$ 1,000.00$

10 Culv, Cl A, CSP, 24 inch Ft 50 38.00$ 1,900.00$ 70.00$ 3,500.00$ 140.00$ 7,000.00$ 55.00$ 2,750.00$ 75.00$ 3,750.00$

11 HMA Approach Ton 180 82.55$ 14,859.00$ 92.00$ 16,560.00$ 80.00$ 14,400.00$ 54.21$ 9,757.80$ 80.34$ 14,461.20$

12 HMA, LVSP Ton 3,500 48.75$ 170,625.00$ 51.25$ 179,375.00$ 49.00$ 171,500.00$ 54.21$ 189,735.00$ 49.34$ 172,690.00$

13 Driveway, Nonreinf Conc, 6 inch Syd 30 75.00$ 2,250.00$ 110.00$ 3,300.00$ 67.43$ 2,022.90$ 60.00$ 1,800.00$ 70.00$ 2,100.00$

14 Curb Sloped, HMA Ft 1,400 0.50$ 700.00$ 1.00$ 100.00$ 1.00$ 1,400.00$ 1.00$ 1,400.00$ 2.34$ 3,276.00$

15 Riprap, Plain Syd 180 38.00$ 6,840.00$ 40.00$ 7,200.00$ 55.00$ 9,900.00$ 40.50$ 7,290.00$ 49.00$ 8,820.00$

16 Ditch, Plain Cobble Syd 90 35.50$ 3,195.00$ 30.00$ 2,700.00$ 23.00$ 2,070.00$ 44.00$ 3,960.00$ 49.00$ 4,410.00$

17 Paved Ditch, HMA Syd 120 15.00$ 1,800.00$ 35.00$ 4,200.00$ 35.00$ 4,200.00$ 20.25$ 2,430.00$ 34.34$ 4,120.80$

18 Mulch Blanket, High Velocity Syd 210 1.50$ 315.00$ 2.00$ 420.00$ 1.74$ 365.40$ 4.00$ 840.00$ 2.00$ 420.00$

19 Slope Restoration, Type A Syd 1,800 2.70$ 4,860.00$ 3.00$ 5,400.00$ 4.70$ 8,460.00$ 4.00$ 7,200.00$ 3.23$ 5,814.00$

291,930.00$ 302,444.80$ 318,986.30$ 322,089.80$ 332,582.00$

J & N Constuction, LLC

Project total

Payne & Dolan Elmer's Rieth-Riley ATP Precision Paving Inc

Supervisor

Text Box

Line Item 4 "Aggregate Base" is to be double to 6,400 ton. Payne & Dolan is the selected vendor

Supervisor

Text Box

Exhibit A Page 4 of 4

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Ron Popp

From: John Rogers <[email protected]>Sent: Monday, March 20, 2017 2:42 PMTo: 'Zeits, Karrie'; Ron Popp; 'Jim Cook'Cc: 'Dean Bott'; 'Deb Hunt'; [email protected]; 'DAVID GILL'; clerkSubject: RE: Draft Agreement to Share Construction Costs - Baggs Road

All,

Kalkaska does not agree to the Coordination of Construction as part of this agreement. Although we agree thatconstruction should be coordinated, it is not relevant to this contract.

John S. RogersManagerKalkaska County Road Commission1049 Island Lake RoadKalkaska, MI 49646Phone: 231-258-2242Fax: 231-258-8205

From: Zeits, Karrie [mailto:[email protected]]Sent: Monday, March 20, 2017 2:17 PMTo: Ron Popp <[email protected]>; 'John Rogers' <[email protected]>; 'Jim Cook'<[email protected]>Cc: 'Dean Bott' <[email protected]>; 'Deb Hunt' <[email protected]>; [email protected]; 'DAVID GILL'<[email protected]>; 'clerk' <[email protected]>Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road

All:

Attached is the agreement with KCRC’s changes with the change I suggested and agreed to as well as restoration of thecoordinated construction paragraph per Mr. Popp’s request below.

Karrie

From: Ron Popp [mailto:[email protected]]Sent: Friday, March 17, 2017 11:09 AMTo: 'John Rogers'; 'Jim Cook'; Zeits, KarrieCc: 'Dean Bott'; 'Deb Hunt'; [email protected]; 'DAVID GILL'; 'clerk'Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road

Colleagues,

Whitewater discussed the agreement at our 3-14-2017 TB Meeting. The recommendation was to have some typelanguage in the Coordinated Construction clause outlining a date which GTCRC will commit to repairs on the section of

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the road under their jurisdiction. This was thought this might provide project scheduling flexibility for KCRC. Or at thevery least make sure the two entities had an open line of communication with respect to the two projects. We willdefault to your judgement.

All other aspects of the agreement appear to be in order.

Thank you,


From: John Rogers [mailto:[email protected]]Sent: Friday, March 17, 2017 10:02 AMTo: 'Jim Cook'; 'Zeits, Karrie'Cc: 'Dean Bott'; 'Deb Hunt'; [email protected]; DAVID GILL; Ron Popp; clerkSubject: RE: Draft Agreement to Share Construction Costs - Baggs Road

Jim,

The KCRC Board is ok with this recommendation. Upon approval, please have your Board sign the agreement andforward it and 50% of the funds to the KCRC and I will follow up with Whitewater and Clearwater Townships.

Thank you.


From: Jim Cook [mailto:[email protected]]Sent: Wednesday, March 15, 2017 11:32 PMTo: Zeits, Karrie <[email protected]>; John Rogers <[email protected]>Cc: Dean Bott <[email protected]>; Deb Hunt <[email protected]>Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road

3

Thanks Karrie,Yes, I agree with your comments and suggested compromise.

John, can you and your board accept the change as proposed by our legal counsel?

Please let us know ASAP as I wanted to get this to our board at the 3/23 meeting.

Thanks,Jim

Jim CookManagerGrand Traverse County Road Commission

-------- Original message --------From: "Zeits, Karrie" <[email protected]>Date: 3/14/17 12:06 PM (GMT-06:00)To: Jim Cook <[email protected]>, John Rogers <[email protected]>Cc: Dean Bott <[email protected]>, Deb Hunt <[email protected]>Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road

I have reviewed the revisions to the agreement. I am okay with the changes except the following underlined change tothe following WHEREAS, clause :

WHEREAS, pursuant to the terms of a County Line Road Maintenance Agreement between the GTCRC and the KCRC (the“County Line Agreement”), KCRC is responsible for routine maintenance of the portion of Baggs Road fromTownline/Watson Road to the northern end at Round Lake (a/k/a Lake Skegemog), 1.85 miles (hereinafter referred to as“KCRC Baggs Road”)

The County Line Road Maintenance Agreement delegates responsibility for maintenance to KCRC. The agreement setsforth the obligations for maintenance, and there is no use of the term routine in the Agreement. The terms of theagreement speak for themselves and I do not want this Agreement to inadvertently have any effect on those terms. Thefollowing change would be acceptable (change underlined):

WHEREAS, pursuant to the terms of a County Line Road Maintenance Agreement between the GTCRC and the KCRC (the“County Line Agreement”), KCRC is responsible for routine maintenance of the portion of Baggs Road fromTownline/Watson Road to the northern end at Road Round Lake (a/k/a Lake Skegemog), 1.85 miles (hereinafter referredto as “KCRC Baggs Road”) as set forth in the County Line Road Maintenance Agreement;

Please let me know if you have any questions.

4

Karrie

From: Jim Cook [mailto:[email protected]]Sent: Friday, March 10, 2017 4:18 PMTo: John RogersCc: 'Ron Popp'; Zeits, Karrie; Dean Bott; Deb Hunt; Jim Johnson; 'Pat Gray'; [email protected]; 'DAVID GILL'Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road

Thanks John,

Our board has not made a decision on Lakeside Trail at this point. Our staff is reviewing optionsand working with Whitewater Twp. to determine the best solution and specific scope. We’ll knowmore after our 3/23 Board Meeting.

Ron and Pat, can you let us know if you and your legal counsel are ok with the agreement asamended by KCRC? We won’t take the agreement to our board for approval until we know thetownships are agreeable.

Sincerely,

Jim

Jim CookManagerGrand Traverse County Road Commission1881 LaFranier RoadTraverse City MI 49696231-922-4848, ext 215231-929-1836 FAXwww.gtcrc.orgFind us on Facebook

From: John Rogers [mailto:[email protected]]Sent: Friday, March 10, 2017 4:22 PMTo: Jim Cook <[email protected]>Cc: 'Ron Popp' <[email protected]>; 'Karrie A Zeits' <[email protected]>; Dean Bott<[email protected]>; Deb Hunt <[email protected]>; Jim Johnson <[email protected]>; 'Pat Gray'<[email protected]>; [email protected]; 'DAVID GILL' <[email protected]>Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road

5

Our Board approved the contract be awarded to Payne & Dolan pending a signed cost share agreement at our March 8th

meeting. I made the contractor aware of the circumstance. The timing also depends on your decision on Lakeside Trail.We do not want the construction traffic on the new portion of Baggs Rd.


From: Jim Cook [mailto:[email protected]]Sent: Friday, March 10, 2017 3:49 PMTo: John Rogers <[email protected]>Cc: 'Ron Popp' <[email protected]>; 'Karrie A Zeits' <[email protected]>; Dean Bott<[email protected]>; Deb Hunt <[email protected]>; Jim Johnson <[email protected]>; 'Pat Gray'<[email protected]>; [email protected]; DAVID GILL <[email protected]>Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road

John,I have asked our staff and legal counsel to review the changes. When will KCRC officially awardthe project and when will the contractor begin the work?

Our board will have to approve the proposed changes and approve payment prior to thecommencement of construction. I am not sure if this will happen at the March meeting or April soplease let us know what the contractor’s schedule will be ASAP.

Thanks and have a great weekend,

Jim


6

From: John Rogers [mailto:[email protected]]Sent: Friday, March 10, 2017 3:16 PMTo: Jim Cook <[email protected]>Cc: 'Ron Popp' <[email protected]>; 'Karrie A Zeits' <[email protected]>; Dean Bott<[email protected]>; Deb Hunt <[email protected]>; Jim Johnson <[email protected]>; 'Pat Gray'<[email protected]>; [email protected]; DAVID GILL <[email protected]>Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road

Jim,

Thank you for sending this to me. We have had a chance to review the draft agreement and I am attaching thesuggested amendments.


From: Jim Cook [mailto:[email protected]]Sent: Tuesday, March 07, 2017 2:34 PMTo: John Rogers <[email protected]>Cc: Ron Popp <[email protected]>; 'Karrie A Zeits ([email protected])' <[email protected]>; Dean Bott<[email protected]>; Deb Hunt <[email protected]>; Jim Johnson <[email protected]>Subject: Draft Agreement to Share Construction Costs - Baggs Road

John,As we discussed last week, this is a draft agreement we had Karrie put together that could be usedfor the project. Our thought was one agreement was more efficient than separate agreements. Iam waiting for Whitewater Twp. to provide input but if you or Ron could contact Clearwater Twp.and give them a copy, I’d like to get everyone’s comments and cast sharing amounts so we couldgive our board a copy for review and approval say…….at the April Board Meeting?

Please feel free to comment as you see fit.

Thanks,

7

Jim


***** Smith Haughey Rice & Roegge ***** Please note that this email message and any attachments maycontain privileged or confidential information that is protected against use or disclosure under federal and statelaw. If you have received this in error, please advise by immediate reply. Any transmission to persons otherthan the intended recipient shall not constitute a waiver of any applicable privileges. Any unauthorized use,disclosure, copying or dissemination is strictly prohibited.

1

Ron Popp

From: John Rogers <[email protected]>Sent: Tuesday, March 21, 2017 12:01 PMTo: Ron Popp; 'Jim Cook'Cc: clerkSubject: RE: Cost Share Agreement - Totals

Ron,

I would suggest that amount be $95K. This would cover the cost of the additional gravel. I have discussed this with LarryNiederstadt and Clearwater is agreeable to it.


From: Ron Popp [mailto:[email protected]]Sent: Tuesday, March 21, 2017 11:15 AMTo: John Rogers <[email protected]>; Jim Cook <[email protected]>; [email protected]: Cost Share Agreement - Totals

Good morning Gentlemen.

Whitewater Township will again review the cost share agreement with the deletion of the Coordination of ConstructionClause at our March 28, 2017 TB Meeting. I don’t believe it will be an issue for our Board looking at it from Mr. Roger’spoint of view of relevance to the agreement. We are happy to learn the coordination of construction will take place ifand when future projects are decided upon.

John, as for cost of the project and in terms of the agreement, the Whitewater Township Board is looking at filling in“our” blank with $ 75K. It that a reasonable number to begin with?

Thank you both!


CLERK’S MEMO

To: Whitewater Township Board

From: Cheryl A. Goss, Clerk

Date: 03/24/2017

Re: 2016/2017 Fiscal Year Budget Amendments

There is one cost center in the General Fund which requires budget amendment. This is a result of the costs of Battle Creek Natural Area cleanup exceeding what was budgeted for. There are no other cost centers in any fund requiring budget amendment. General Fund Description Acct # Debit ($) Credit ($) Twp Bd Miscellaneous Exp 101-101-956 20,000 Contingency 101-890-890 20,000 ------------------------------------------------------------------------------------------------------------ As a matter of housekeeping, the Recreation Fund requires the following budget amendment to move the $2,000 in the Contingency line item to the Capital Expenditure line item. Per my memo in the 02/28/2017 board packet, this $2,000 is part of the funds which will be used to purchase the new playground equipment for Hi Pray Park. Recreation Fund Description Acct # Debit ($) Credit ($) Capital Expenditure 209-757-970 2,000 Contingency 209-890-890 2,000 ---------------------------------------------------------------------------------------------------------- An appropriate motion would be: Motion to approve the General Fund and Recreation Fund budget amendments as outlined in Clerk’s Memo dated 03/24/2017.

# # #

RESOLUTION #17-03

Salary for Supervisor

Whitewater Township Grand Traverse County, Michigan

Whereas, pursuant to MCLA 41.95(3), which provides that, in a township that does not hold an annual meeting, the salary for officers composing the township board shall be determined by the township board, and Whereas, the township board deems that no adjustment in the salary of the office of supervisor is warranted, Now Therefore, Be It Resolved that as of April 1, 2017, the yearly salary of the township supervisor shall be $26,780. A motion to adopt the foregoing resolution was made by __________ and seconded by __________. Upon roll call vote, the following voted: Yes: No: Absent: Resolution declared adopted.

Certificate

I, Cheryl A. Goss, Clerk of Whitewater Township, Grand Traverse County, Michigan, do hereby certify that the foregoing is a true and complete copy of certain proceedings taken by the Whitewater Township Board of said municipality at a regular meeting held on March 28, 2017, relative to the adoption of Resolution #17-03. ______________________________ Cheryl A. Goss, Clerk

RESOLUTION #17-04

Salary for Clerk


Whereas, pursuant to MCLA 41.95(3), which provides that, in a township that does not hold an annual meeting, the salary for officers composing the township board shall be determined by the township board, and Whereas, the township board deems that no adjustment in the salary of the office of clerk is warranted, Now Therefore, Be It Resolved that as of April 1, 2017, the yearly salary of the township clerk shall be:

$27,295 base salary $ 0 per election, if two or more elections conducted in the fiscal year

A motion to adopt the foregoing resolution was made by __________ and seconded by __________. Upon roll call vote, the following voted: Yes: No: Absent: Resolution declared adopted.

Certificate


RESOLUTION #17-05

Salary for Treasurer


Whereas, pursuant to MCLA 41.95(3), which provides that, in a township that does not hold an annual meeting, the salary for officers composing the township board shall be determined by the township board, and Whereas, the township board deems that no adjustment in the salary of the office of treasurer is warranted, Now Therefore, Be It Resolved that as of April 1, 2017, the yearly salary of the township treasurer shall be $26,780. A motion to adopt the foregoing resolution was made by __________ and seconded by __________. Upon roll call vote, the following voted: Yes: No: Absent: Resolution declared adopted.

Certificate


RESOLUTION #17-06

Salary for Trustees


Whereas, pursuant to MCLA 41.95(3), which provides that, in a township that does not hold an annual meeting, the salary for officers composing the township board shall be determined by the township board, Whereas, the township board deems that no adjustment in the compensation for trustees is warranted, Now Therefore, Be It Resolved that as of April 1, 2017, the compensation for the township trustees shall be $160.00 per meeting. A motion to adopt the foregoing resolution was made by __________ and seconded by __________. Upon roll call vote, the following voted: Yes: No: Absent: Resolution declared adopted.

Certificate


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RESOLUTION #17-07

General Appropriations Act

Whitewater Township

Grand Traverse County, Michigan

A resolution to establish a general appropriations act for Whitewater Township, to define the powers and duties of the Whitewater Township officers in relation to the administration of the budget, and to provide remedies for refusal or neglect to comply with the requirements of this resolution. The Whitewater Township Board resolves: Section 1: Title This resolution shall be known as the Whitewater Township General Appropriations Act. Section 2: Chief Administrative Officer The supervisor shall be the chief administrative officer and shall perform the duties of the chief administrative officer enumerated in this act. Section 3: Fiscal Officer The clerk shall be the fiscal officer and shall perform the duties of the fiscal officer enumerated in this act. Section 4: Public Hearings on the Budget Pursuant to MCLA 141.412 and MCLA 141.413, notice of a public hearing on the proposed fire special assessment district budget, the ambulance millage budget, the general fund budget and all other township budgets was published in the Traverse City Record-Eagle on March 12, 2017, and in the Elk Rapids News on March 16, 2017, and a public hearing on the proposed said budgets was held on March 28, 2017. Section 5: Millage Levy The Whitewater Township Board shall cause to be levied against taxable value, and collected, the general operation property tax on all real and personal property within the township upon the current tax roll an amount equal to 1.0000 mills, as reduced by MCL 211.34d, as set forth by the tax allocation board in the 2017 tax year.

2

The Whitewater Township Board shall cause to be levied against taxable value, and collected, the fire special assessment district property tax on all real property within the township upon the current tax roll an amount equal to 1.0000 mills as set forth by the tax allocation board in the 2017 tax year. The Whitewater Township Board shall cause to be levied against taxable value, and collected, the ambulance millage property tax on all real and personal property within the township upon the current tax roll an amount equal to 1.5000 mills, as reduced by MCL 211.34d, as set forth by the tax allocation board in the 2017 tax year. Section 6: Estimated Revenues for Fiscal Year 2017/2018 General Fund 473,799 Road Fund 22,405 Road Repair/Replacement Fund 100,005 Fire Fund 199,200 Park Fund 117,550 Recreation Fund 42,150 Ambulance Fund 415,200 Ambulance Replacement Fund 0 Public Improvement Fund 0 Fire Capital Improvement Fund 300 Section 7: Estimated Expenditures for Fiscal Year 2017/2018 General Fund 687,111 Road Fund 22,000 Road Repair/Replacement Fund 222,000 Fire Fund 186,158 Park Fund 230,072 Recreation Fund 40,948 Ambulance Fund 473,300 Ambulance Replacement Fund 0 Public Improvement Fund 0 Fire Capital Improvement Fund 133,000 Section 8: Bank Depository Depositories for the funds of Whitewater Township shall be Alden State Bank and First Community Bank. Section 9: Adoption of Budget by Reference The general fund budget, fire special assessment district budget, ambulance millage budget, and all other township budgets of Whitewater Township are hereby adopted by reference, with revenues and expenditures as indicated in sections 6 and 7 of this act.

3

Section 10: Adoption of Budget by Cost Center The Whitewater Township Board adopts the 2017/2018 fiscal year general fund budget, fire special assessment district budget, ambulance millage budget, and all other township budgets by cost center. Township officials responsible for the expenditures authorized in the budget may expend township funds up to, but not to exceed, the total appropriation authorized for each cost center, and may make transfers among the various line items contained in the cost center appropriation. However, no transfers of appropriations for line items related to personnel or capital outlays may be made without prior board approval by budget amendment. Section 11: Appropriation Not a Mandate to Spend Appropriations will be deemed maximum authorizations to incur expenditures. The fiscal officer shall exercise supervision and control to ensure that expenditures are within appropriations. Section 12: Limit on Obligations and Payments No obligation shall be incurred against and no payment shall be made from any appropriation account unless there is sufficient unencumbered balance in the appropriation and sufficient funds are or will be available to meet the obligation. Section 13: Periodic Financial Reports The fiscal officer shall transmit to the board at the end of each of the first three quarters, and at the end of each month occurring during the fourth quarter, a report of financial operations. Section 14: Budget Monitoring The fiscal officer shall review the financial reports and shall recommend to the chief administrative officer any necessary budget amendments or fund transfers. When necessary, the chief administrative officer shall present to the township board recommendations to prevent expenditures from exceeding available revenues or appropriations, increasing revenues, or both. Section 15: Violations of this Act Any obligation incurred or payment authorized in violation of this resolution shall be void and subject any responsible official or employee to disciplinary action as outlined in PA 621 (1978) and the Whitewater Township policies and procedures. Section 16: Board Adoption A motion to adopt the foregoing resolution was made by __________ and seconded by __________.

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Upon roll call vote, the following voted: Yes: No: Absent: Resolution declared adopted.

Certificate


1

WHITEWATER TOWNSHIP

SALARY/WAGE SCHEDULE 2017-2018

SALARIES 2016/2017 2017/2018 Supervisor $26,780 $26,780 Clerk $27,295 $27,295 Treasurer $26,780 $26,780 Trustee $160/meeting $160/meeting Board of Review $50/meeting $50/meeting or $10/hour or $10/hour Assessor $100/month or $100/month or $25/hour $25/hour Abandoned Buildings Hearing Officer $100 per case $100 per case Planning Commission Members $50/meeting $50/meeting Planning Commission Chairperson $80/meeting $80/meeting Planning Commission Subcommittee (including chair) $50/meeting $50/meeting Planning Commission Recording Secretary $50 for 1st hour $50 for 1st hour or portion of an or portion of an hour, plus $50 for hour, plus $50 for each additional each additional hour or portion hour or portion of an hour of an hour Zoning Board of Appeals Member $50/meeting $50/meeting Zoning Board of Appeals Chairperson $80/meeting $80/meeting Zoning Board of Appeals Recording Secretary $50 for 1st hour $50 for 1st hour or portion of an or portion of an hour, plus $50 for hour, plus $50 for each additional each additional hour or portion hour or portion of an hour of an hour Parks & Recreation Advisory Committee Member $50/meeting $50/meeting Parks & Recreation Advisory Committee Chairperson $80/meeting $80/meeting Parks & Recreation Advisory Committee Rec. Sec’y $50 for 1st hour $50 for 1st hour or portion of an or portion of an hour, plus $50 for hour, plus $50 for each additional each additional hour or portion hour or portion of an hour of an hour

2

Historical Society Recording Secretary $50 for 1st hour $50 for 1st hour or portion of an or portion of an hour, plus $50 for hour, plus $50 for each additional each additional hour or portion hour or portion of an hour of an hour WAGES Fire Personnel Paid by GT Rural Paid by GT Rural Fire Captain and Safety Officer Fire Department Fire Department Ambulance Personnel Paid by Mobile Paid by Mobile Medical Response Medical Response Ambulance Coordinator Paid by Mobile Paid by Mobile Assistant Ambulance Coordinator Medical Response Medical Response Election Inspectors $11/hour $11/hour Election Chairperson $13/hour $13/hour

# # #

Grade 1 2 3 4 5 6 7 8 9 10Grade I $10.50 $10.82 $11.15 $11.49 $11.84 $12.20 $12.57 $12.95 $13.34 $13.74

" " " " " " " " " "GradeII $10.50 $10.82 $11.15 $11.49 $11.84 $12.20 $12.57 $12.95 $13.34 $13.74

Grade III $10.00 $10.30 $10.60 $10.91 $11.23 $11.56 $11.91 $12.27 $12.64 $13.02

$11 56

GradeIV $11.00 $11.33 $11.67 $12.02 $12.38 $12.76 $13.14 $13.53 $13.94 $14.36

Grade V $12.00 $12.36 $12.73 $13.11 $13.50 $13.90 $14.32 $14.75 $15.19 $15.65" " " " " " " " " "" " " " " " " " " "

Grade VI $14.00 $14.42 $14.85 $15.30 $15.76 $16.23 $16.72 $17.22 $17.74 $18.27Grade VII $30,000.00 $30,900.00 $31,827.00 $32,782.00 $33,765.00 $34,778.00 $35,821.00 $36,896.00 $38,003.00 $39,143.00Grade VIII $33,000.00 $33,990.00 $35,010.00 $36,060.00 $37,140.00 $38,250.00 $39,398.00 $40,580.00 $41,797.00 $43,051.00

Guidelines:1. Numbers 1 through 10 in the top row represent Years of Service.2. This Graded Wage Scale applies to all hourly employees, whether full-time, part-time, or seasonal.3. The increases shown are automatic and are not merit based.4. Increases are effective as of April 1 each year, not on an employee's anniversary date.5. Employees must have a minimum of 6 months of service in order to be eligible for a wage increase.6. The wage for each grade level tops out at 10 years of service. 7. It is possible that employees who have attained 10 years of service will move to a higher grade on the Graded Wage Scale. 8. When an employee moves from one grade level to another, they move vertically on the scale, i.e., there is no loss of years of service.9. The board reserves the right to start an employee anywhere on the Graded Wage Scale based on experience.10. The township board has discretion to review and modify the Graded Wage Scale as it deems appropriate.11. The Graded Wage Scale is needed because it shows different grades, even though some are not currently in use.

Deputy TreasurerEMT-Basic

EMT-Advanced

Deputy Clerk

Job Description

Whitewater TownshipGraded Wage Scale 2017/2018

(Last Amended 05/10/2016)

Medical First Responder

Clerical WorkerGeneral LaborPark Ranger

Lead Park Ranger

Mineral Brine Estimated

Cost Twp 75%

County Maintained 18.40 7222.00 5,416.50

Non County 2.00 785.00 785.00

Total Miles 20.40

Grand Total $6,201.50

_____ Whitewater Township has chosen ____ (number) applications of brine.

_____ Whitewater Township has chosen not to brine.

_____ The road list has been reviewed and there are no changes. (please initial)

The Board of County Road Commissioners' policy is to provide a 25% match for brine

application on county maintained gravel roads with the Township paying 75%. The

Township will pay 100% for all seasonal and public access roads requested.

This proposal is for the summer of 2017. Please return by April 14, 2017 to schedule

the first application. The second application is scheduled for July, weather permitting.

*The above amounts are based on 2017 bids and are close approximations of costs

to be incurred. Invoices will be based on actual costs billed to GTCRC which

may vary from the estimates above.

Enclosed are road listings/approximated distances and maps of the areas to be brined.

If any discrepancies are discovered, please contact us at your earliest convenience.

Dated

Dated

Manager, GTCRC Dated

COUNTY ROAD IMPROVEMENT AGREEMENT BETWEEN

THE GRAND TRAVERSE COUNTY ROAD COMMISSION AND WHITEWATER TOWNSHIP

Township Clerk

Township Supervisor

N Broomhead Road Township Line Vinton 11 14 22 35 26 27 4.7

Bunker Hill Road Township Line Williamsburg 16 17 18 2

Crisp Williamsburg Moore & West Rds 4 5 1.3

Drake Lane Skegemog Point West 23 0.2

Erickson Moore East 9 16 0.2

Farrell Hursh Vinton 10 0.5

Gay Road Munro Elk Lake 4 9 0.5

Guernsey Lk Broomhead Seasonal 35 0.6

Hursh Broomhead Farrell 10 0.5

Lackey Road Truax Lake Rd Township line 12 1

Lake Side Trail Baggs West 24 0.4

Lossie Road Baggs Skegemog Point 36 26 1

Moore Road Crisp Bunker Hill 4 8 2

O'Dell Broomhead West 10 0.3

Park Road Elk Lake East 15 22 0.5

Park Road Elk Lake West 16 21 0.5

Sand Lake Broomhead First house 23 0.3

Townline Road Elk Lake East 4 0.5

Watson Skegemog Point East 0.5

Whitney Broomhead Vinton 3 0.9

Total Mileage 18.4

Seasonal

Samuels Broomhead Deal 10,11,2,3 1

Vinton Road South end Seasonal 4,9 0.5

Boat Launch Bagg-Lakeside Trail Turnaround 24-300' 0.06

Park Road County road end Into park 100' 0.44

Total 2

Grand Total 20.4

Whitewater Township Gravel Roads 2017

Road Name From To SectionLength

(in miles)

Memo To: Board Members

From:Ardella M. Benak, Treasurer

Date: 1\ifarch 28, 2017

Re: Clean-up Date & Vendor information

Clean up day is normally set from 8:00am to 12:00 pm on a Saturday.

American Waste - Mark, 231-624-1501 (local office) • They offer trucks. Each truck holds 40 - 50 yards. At a cost of $46.00 per compacted yard. • If they collect the tires it is $6. 00 per tire (we would charge $6.00 per tire) • They provide the personnel to put waste into the trucks.

History • 2012 - 155 Compacted yards • 2013 - 150 Compacted yards • 2014 - NO Clean-up Day • 2015 - 165 Compacted yards@ $46.00 per= $7590.00 & 177 Tires & 4 Trailer loads of scrap metal • 2016 - 175 Compacted yards@ $46.00 per = $8,050.00

2016 • 175 compacted yards, 128 tires= $253.75, we collected $288.00 in fee's • 4 Trailer loads of scrap metal hauled away by Erickson Salvage

Dates Available Are: June 1rJh 2017 June 1"!1' 2017

T J Tires - Thomas Briggs, 989-561-2025 • Passenger Tires - $ 1. 7 5 We charge $ 2. 00 per tire • Semi Tires - $ 10.00 We charge $10.00 per tire • Tractor Tires - $ 15.00 We charge $15.00 per tire

These are 2016 prices, Spoke with Tom Briggs the owner, they plan to be there whichever day we pick.

Erickson Salvage - Don Erickson, 231-267-5955 • Takes all scrap metal, (this cuts down on the yardage) • Provides personnel to help unload heavy items • Takes items with Freon still in them without charge

Documents

AGENDA FOR 2ND (INCLUDING 2017/2018 BUDGET PUBLIC …...Mar 28, 2017 · WHITEWATER TOWNSHIP BOARD AGENDA FOR 2ND REGULAR MEETING – MARCH 28, 2017 (INCLUDING 2017/2018 BUDGET PUBLIC