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Agenda for 250th meeting of

Municipal Corporation Chandigarh

Date : 30.10.2017

Time : 11.00 a.m.

Venue : Assembly Hall

Municipal Corporation New Deluxe Building, Sector -17E,

Chandigarh – 160017

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MUNICIPAL CORPORATION CHANDIGARH

(Agenda Branch) No.MCC/Secy/SAA/2017/635 Dated:27.10.2017

To All Councillors and ex-officio member (MP), Municipal Corporation, Chandigarh. Subject : - Agenda for 250th meeting of General House of the Corporation to be held on

30.10.2017 at 11.00 a.m. Please find enclosed herewith an agenda for 249

th meeting of the General House of the

Corporation to be held on 29.09.2017 at 11.00 a.m. in the Assembly Hall of the Municipal Corporation,

Chandigarh for information.

You are, therefore, requested to attend the said meeting on the stipulated date and time.

Sd/- Secretary,

Municipal Corporation, Chandigarh.

Endst. No.MCC/Secy/SAA/2017/636 Dated:27.10.2017

A copy is forwarded to the following for information and necessary action:- 1. Additional Commissioner 2. Additional Commissioner 3. Joint Commissioner 4. Chief Engineer 5. S.E.(B&R)/S.E.(P.H.) 6. C.A.O./Examiner 7. M.O.H./S.S.H 8. E.E.(Roads Division – I, II & III) 9. E.E.(Electrical / Horticulture Division/W&E) 10. E.E.(P.H. Division No.1,2,3 & 4) 11. O.S.D. II /S.D.O.(Buildings)/S.D.E.(HQ) 12. A.O.(P&PF)/Supdt.E-I 13. Law Officer/ A.P.R.O. 14. Computer Cell/Fire Branch 15. Estate Branch/Tax Branch Sd/-

Secretary, Municipal Corporation, Chandigarh. Endst. No. MCC/Secy/SAA/2017/637 Dated:27.10.2017

A copy is forwarded to the following for information and necessary action:-

1. PA to Mayor 2. PS to Commissioner 3. PA to Secretary Sd/-

Secretary, Municipal Corporation, Chandigarh.

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INDEX

Agenda item No.

Subject Page No.

1. Confirmation of the minutes of 249th meeting of the General

House held on 29.09.2017 at 11.00 a.m. in the Assembly Hall of

the M.C., Chandigarh.

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2. Rough cost estimate for extension of road parking and

providing and fixing of interlocking paver blocks on pavement

in shopping centre in Sector 37 & 38, Chandigarh.

Rs.62.56 lac

5-10

3. Procurement of Dry Fodder. 11-12

4. Procurement of Green Fodder. 13-14

5. Hiring of 16 Nos. of Security Guards along with 03 Nos. of

Supervisors from PESCO – regarding.

15-18

6. Rough cost estimate for the work of “Strengthening of

Sewerage System at Sector 40-B, Chandigarh.”

19-26

7. Hiring of 08 Nos. Tractor Trolleys for collection and

transportation of garbage from Sector 22, Chandigarh.

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AGENDA ITEM NO. 250.1

Subject: Confirmation of the minutes of 249th meeting of the General House held on

29.09.2017 at 11.00 a.m. in the Assembly Hall of the M.C., Chandigarh.

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AGENDA ITEM NO. 250.2

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AGENDA ITEM NO. 250.3

Subject: Procurement of Dry Fodder.

The Municipal Corporation, Chandigarh is responsible to make Chandigarh city

free from menace of stray Cattles. The stray cattles impounded in two Cattle Pounds, situated

at Ind. Area, Ph-1, Chandigarh. The impounded Cattle are served by dry fodder and green

fodder.

The office invited e-Tender for the procurement of Dry fodder for Cattle Pounds,

Ind. Area Ph-I, after having the approval of General House & Worthy CMC. The bid

submission starts on 22.09.2017 & ends on 06.10.2017. Three firms submitted bid for E-

tender. The technical bids were opened by committee consisting of A.C.(F&A), Supdt.,

Accounts and Supdt. Establishment on 12.10.2017. All three firms have submitted requisite

documents as per annexure-C. Hence, all firms are technically eligible.

There after financial bid of all the eligible firms are opened on 12.10.2017 &

downloaded (X-1) the rates offered by firms are as:-

Dry fodder

(Rate per Qtl.)

Sr. No.

Description of work Davinder Kumar

Sarwan Kumar Sharma

Gurdev Prasad

1. Dry Fodder (March to august) Rs.699/- Rs720/- Rs.674/-

2. Dry fodder (September to February)

Rs.790/- Rs.830/- Rs.769/-

As per B.O.Q comparative Chart the rate quoted by Gurdev Prasad is L-1 for the

supply of Dry Fodder i.e. Rs.674/- per Qtl. for March to August & Rs.769/- per Qtl. for

September to February respectively, which may kindly be approved and accepted.

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It is submitted that the previous tender of Dry fodder is going to be completed on

31.10.2017. The rates of Dry Fodder of previous tender are as under:-

Sr. No.

Description of work Rates per Qtl. L-1

1. Dry Fodder (March to august) Rs.680/- Balpreet Singh

2. Dry fodder (September to February) Rs. 775/- ------Do------

As per report of cattle pond incharge there are 1000 stray cattle impounded at two

cattle pound. The Annual requirement of Dry Fodder is 14600 Qtl. and expenditure involve

comes to Rs.1,05,33,900/-. The quantity of Dry fodder can be increase and decrease as per

demand of in-charge cattle pond on the basis of stray Cattles impounded.

An agenda is placed before General House for its consideration and approval to

allot the supply of Dry Fodder @ i.e. Rs.674/- per Qtl. for March to August & Rs.769/- per Qtl.

for September to February respectively to Gurdev Prasad being L-1.

Sd/- M.O.H.

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AGENDA ITEM NO. 250.4

Subject: Procurement of Green Fodder.

The Municipal Corporation, Chandigarh is responsible to make Chandigarh city

free from menace of stray Cattle. The stray cattle impounded in two Cattle Pound, situated at

Indl. Area, Ph-1, Chandigarh. The impounded Cattle are served by dry fodder and green

fodder.

The office invited e-Tender for the procurement of Green fodder for Cattle

Pounds, Ind. Area Ph-I, after having the approval of General House & Worthy CMC. The bid

submission starts on 22.09.2017 & ends on 06.10.2017. Three firms submitted bid for E-

tender. The technical bids were opened by committee consisting of A.C.(F&A), Supdt.,

Accounts and Supdt. Establishment on 12.10.2017. All three firms have submitted requisite

documents as per annexure-C. Hence, all firms are technically eligible.

There after financial bid of all the eligible firms are opened on 12.10.2017 &

downloaded (X-1) the rates offered by firms are as:-

Green fodder

(Rate per Qtl.)

Sr. No.

Description of work Davinder Kumar Sarwan Kumar Sharma

U.K. Biswas

1. Green Fodder (March to august)

Rs.424/- Rs.405/- Rs.460/-

2. Green fodder (September to February)

Rs.415/- Rs.399/- Rs.440/-

As per B.O.Q comparative Chart the rate quoted by Sarwan Kumar Sharma is L-

1 for the supply of Green Fodder i.e. Rs. 405/- per Qtl. for March to August & Rs. 399/- per

Qtl. For September to February respectively, which may kindly be approved and accepted.

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It is submitted that the previous tender of green fodder is going to be completed

on 31.10.2017. The rates of Green Fodder of previous tender are as under:-

Sr. No.

Description of work Rates per Qtl. L-1

1. Green Fodder (March to august) Rs. 381/- Davinder Kumar

2. Green fodder (September to February) Rs. 372/- ------Do------

As per report of cattle pond in-charge there are 1000 stray cattle are impounded

at two cattle Pound. The Annual requirement of Green Fodder is 18,250 Qtl. and expenditure

involve comes to Rs.73,36,500/-. The quantity of Green fodder can be increase and

decrease as per demand of in-charge cattle pound on the basis of stray Cattle impounded.

An agenda is placed before General House for its consideration and approval to

allot the supply of Green Fodder @ i.e. Rs.405/- per Qtl. for March to August & Rs.399/- per

Qtl. for September to February respectively to Sarwan Kumar Sharma being L-1.

Sd/- M.O.H.

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AGENDA ITEM NO. 250.5

Subject: Hiring of 16 Nos. of Security Guards along with 03 nos. of Supervisors from PESCO - regarding.

In the year 2012, Punjab Ex-Servicemen Corporation (PESCO) has been allotted

the work for the supply of 16 nos. of Security Guards and 03 nos. of Supervisors to MOH

office for one year on certain terms & conditions as stipulated in the contract agreement in

which the contract can be renewed further as mutually agreed between both the parties.

F&CC in its 223rd meeting held on 25.09.2012 vide Table Agenda Item no. 2 had approved to

hire security staff from PESCO, which is as under;

“The committee considered and approved hiring of 16 nos. Security Guards from PESCO. The Committee felt that in order to avoid complaints of exploitation of manpower, it would be better to take the manpower from Govt. agencies. Accordingly it was decided that other staff/manpower for example Clerks, Data Entry Operators, Peons, Drivers etc. be taken from SPIC, HARTRON, PUNJAB INFOTECH and other agencies of Punjab & Haryana Govt. or U.T. Administration as far as possible.”

The term of contract with PESCO and extensions given from time to time are

mentioned as below:-

Sr.

No.

Term Approval by competent authorities

1. 01.12.2012 to

31.12.2013

F&CC in its 223rd meeting held on 25.09.2012

2. 01.01.2014 to

31.12.2014

234th meeting held on 17.12.2013

3. 01.01.2015 to

31.12.2015

247th meeting held on 29.12.2014

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4. 01.01.2016 to

31.12.2016

225th meeting of Gen. House held on 23.12.2015

5. 01.01.2017 to

31.12.2017

With the approval of worthy CMC dated 26.12.2016.

Subsequently, Gen. House of the Corporation in its 246th meeting

held on 30.06.2017 approved the supplementary agenda item no.

246.7 vide which the ex-post facto approval was accorded.

The Security Guards engaged through PESCO are ex-servicemen/fully complied

with Private Security Agencies (Regulation) Act and their minimum qualification is

matriculation and for which the detail has been provided by PESCO for salary and allied

charges based on D.C. rates, U.T., Chandigarh, which are subject to revision by the

authorities concerned. The security personnel deployed by PESCO are specialized class and

mostly are ex-servicemen/paramilitary forces.

The deployment of Security Guards is given as under:-

Sr. No. Area of deployment No. of Security Guards required

Purpose

1. MOH office

(night shifts and on

holidays)

02 To ward and watch office property after

office hours.

2. Births & Deaths Wing

(on working days)

01 To regulate visitors being a public dealing

branch.

3. Dumping Ground

(day & night shifts)

03 To control unauthorized dumping and ward

& watch office machinery etc. round the

clock.

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4. Motor Garage, Sec. 20,

Chd.

(day & night shifts)

03 To ward & watch office machinery/property

etc. round the clock.

5. New Additional Motor

Garage, Indl. Area,

Chd.

(day & night shifts)

03 To ward & watch office machinery/property

etc. round the clock.

6. Additional 04 Reliever or for any other emergency

deployment

Total 16

Now, the extension of contract of PESCO (Punjab Ex-Servicemen Corporation)

for the supply of 16 nos. of Security Guards along with 03 nos. of Supervisors for the period of

one year is going to expire on 31.12.2017.

As per Clause No. 7 of the contract agreement, the contract can be renewed

further as mutually agreed between the first party and PESCO.

An agenda is placed before the Gen. House for taking the decision as to whether

the contract of PESCO for the supply of security staff i.e. 16 nos. of Security Guards along

with 03 nos. of Supervisors to be extended for another year on existing terms & conditions or

to float fresh tender. The payment structure is also annexed with the agenda at Annexure –

A. The annual financial implication for the same would be Rs. 70.00 lacs approx.

Sd/- M.O.H.

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Annexure - A

Sr.No. Particulars (Establishment Expenses) Payment Structure

Supervisor Security Guard

as per D.C. rates as per D.C. rates

1 Basic (Min. Wages) of one worker. 20998.00 17690.00

2 Tiffin Allowance 600.00 600.00

3 Uniform Allowance 300.00 300.00

4 Washing Allowance 200.00 200.00

(A) Gross Salary 22098.00 18790.00

Statutory Payments

5 ESI @ 4.75% of Sr No. 1 & 2 for non ECHS

members OR

0.00 869.00

Medical Allowance @ 4.75% of Sr No 1 for ECHS members

6 PF (including admin charges) @ 13.36% of

Sr. No. 1 (limited to Rs. 15000/-)

1973.00 1973.00

7 Gratuity @ 4.81% on Sr. No. 1 1010.00 851.00

8 Bonus @ 8.33% on Sr. No. 1 (subject to Rs.

292.00 revised to Rs. 583/-)

583.00 583.00

(B) Statutory Payments 3566.00 4276.00

Others

9 Group Insurance 10.00 10.00

(C) Other Payments 10.00 10.00

Total Salary (A+B+C) 25674.00 23076.00

10 Service Charges/Admin. charges @ 10% on

basic wages (Sr. No. 1)

2100.00 1769.00

Total 27774.00 24845.00

11 GST @ 18% or as revised from time to time 4999.00 4472.00

Grand Total Cost Per Man Per Month 32773.00 29317.00

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AGENDA ITEM NO. 250.6

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AGENDA ITEM NO. 250.7