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AGENDA
ELMHURST PARK DISTRICT
REGULAR BOARD MEETING
Administrative Office
375 West First Street
April 24, 2017
7:00 p.m.
1. CALL TO ORDER ...................................................................................................................... 7:00 p.m.
a. Commissioner Attendance via Electronic Means
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL ................................................................................................................................. Quorum
4. ADDITIONS/DELETIONS/CHANGES TO AGENDA
5. REMARKS/CORRESPONDENCE FROM VISITORS ............................................................... None
6. COMMITTEE REPORTS ...............................................................................................................Noted
* a. Gateway
7. UPCOMING COMMITTEE MEETINGS ....................................................................................Noted
a. Elmhurst Art Museum – April 25, 2017
b. Sugar Creek Golf Course – April 25, 2017
c. Gateway – May 11, 2017
d. PEP – April 27, 2017 and May 11, 2017
e. Lizzadro Museum – May 18, 2017
8. CONSENT AGENDA.................................................................................................................Approved
* a. Approval of April 10, 2017 Regular Meeting Minutes
* b. Approval of April 10, 2017 Closed Meeting Minutes
* c. Voucher Lists
9. BOARD BUSINESS
a. Unfinished Business (Old):
None
b. New Business:
* 1) 2017 Fencing Project Bid ................................................................................................Approved
* 2) 2017 Paving, Seal Coating, and Striping Bid ............................................................ Approved
* 3) Contract Amendment for Executive Director J. Rogers .................................................Approved
* 4) Resolution R-02-17 in Recognition of Retiring Park Commissioner Anthony Pelosi ...Approved
10. COMMISSIONER INFORMATION ITEMS ...............................................................................Noted
a. Announcements
* b. Future Agenda
11. STAFF ANNOUNCEMENTS ..........................................................................................................Noted
12. CLOSED SESSION: .................................................................................................................... 7:46 p.m.
a. Pursuant to 5ILCS 120/2(c)(5) for the discussion of “the purchase or lease of real
property for the use of the District.”
* b. Pursuant to 5ILCS 120/2(c)(1) for the “appointment, employment, compensation,
discipline, performance, or dismissal of specific employees of the public body.”
13. ADJOURNMENT ........................................................................................................................ 8:55 p.m.
Any person requiring a reasonable accommodation to participate in this Park District activity should call (630) 993-
8900 and ask for our ADA Compliance Officer, Monday through Friday from 8-5 p.m. within 48 hours prior to the
meeting. Requests for a qualified interpreter require five (5) days’ advance notice. Please turn off all cellular
telephones prior to the meeting. Cellular telephones will interfere with the audio recording of the Park Board Meeting.
*Written information on item included in packet.
Gateway Specia l Recreation Association
I. CALL TO ORDER
II. OPEN FORUM
Board Meeting
Thursday, April 13, 2017
3:00PM
Oakbrook Family Recreation Center 1450 Forest Gate Road
Oakbrook, IL 60523
Ill. BOARD MEMBER COMMENTS
IV. COMMUNICATIONS
V. OMNIBUS AGENDA
All items on the Omnibus Agenda are considered to be routine in nature by the Gateway Board and
will be enacted in one motion. There will not be separate discussion of these items unless a Board
member so requests, in which event the item w ill be removed from the Omnibus Agenda and
considered separately.
A. Approval of March, 2016 Regular Meeting Minutes
B. Approval of April, 2017 Check Register
C. Approval of April, 2017 Treasurer's Report
VI. REPORTS
A. RGA Monthly Report
VII. OLD BUSINESS
A. Gateway Special Recreation Association Contractual Agreement for Service Provisions
B. Day Camp transportation summer 2016- billing
C. Fundraising
VI II. NEW BUSINESS
A. Gateway 2017/2018 Budget Discussion
B. 2016/2017 Gateway Audit
C. Election of Board Officers (President, Treasurer, Secretary)
D. Gateway Facility Request Chart/Master Schedule
IX. OPEN FORUM
X. ADJOURNMENT
Items listed on the agenda will be c;t iscussed and considered by the Board. The Board welcomes publ jc comment
on the agenda items during discus~ion
Gateway Special Recreation is subject to the requirements of the Americans with Disa bilities Act of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to
allow them to observe and/or participate in this meeting, or who have questions regarding the accessibi lity of the
meeting or the facilities, are requested to contact Cindy Szkolka, at 630-993-8910 or at [email protected] promptly
to allow the Board to make reasonable accommodations for those persons.
GATEWAY SPECIAl RECREATION ASSOCIATION
BOARD OF DIRECTOR'S MEETING
MARCH 9, 2017
I. Call to Order: President Cindy Szkolka called the Gateway Special Recreation Association Board
of Director' s Meeting to order at 3:00pm on March 9, 2017 at the Oakbrook Family Recreation
Center, 1450 Forest Gate Road in Oakbrook, Illinois. A Quorum was present.
Roll Call: Board Members present: Jim Pacanowski, Burr Ridge; Cindy Szkolka, Elmhurst; Heather
Bereckis, Hinsdale; Karen Spandikow, Oakbrook; Matt Russian, Pleasant Dale; Jim Berg,
Westchester; John Fenske, Willowbrook;
Scott Nadeau, York Center arrived shortly after roll call was taken
Absent: Sharon Peterson, Countryside
Staff Present: Ray Graham Staff: Mike Baig
Visitors: Laure Kosey, Executive Director of Oakbrook Park District
II. Open Forum: President Szkolka mentioned that the current Treasurer of the Board, Gary
Kasanders, will probably be retiring in 2018 so thoughts and discussion regarding his
replacement will need to take place in the near future. Additionally, last year's audit was the
third year of a three-year agreement with Knutte and Associates. A new agreement will need to
be in place to perform the audit at the end of this fiscal year.
Ill. Board Member Comments: None
IV. Communications: None
V. Omnibus Agenda: Motion was made by Karen Spandikow, Oakbrook; to approve the Omnibus
Agenda and motion seconded by Jim Pacanowski, Burr Ridge.
A. Approval of February 2017 Regular Meeting Minutes B. Approval of March 2017 Check Register C. Approval of March 2017 Treasurer's Report
Matt Russian raised a question about the day camp transportation line item in the Treasurer's Report. There have been issues in the past getting invoices in a timely fashion. As only half of the allotted funds in the line item were spent, the question was whether or not there was outstanding invoice or was the budget number a bit high. Mike Baig will check with RGA but some thought that the number was due to crossing over our fisca l year calendar during the middle of summer camp.
1
On a voice vote, the motion passed unanimously.
VI. Reports:
A. Mike Baig reviewed the monthly report and stated they recently added some new
participants, in part due to Special Olympics. They have also hired 3 part-time recreation
instructors which will help with staffing. A new staff plan is currently on hold due to recent
departure of the fitness instructor. All of the vehicles seem to be in fine working order. He did
want to point out regarding the newer vehicle, #283, that it takes synthetic oil and that requires
an oil change every 6000 miles. The vehicle coordinator at RGA has been pushing to have the oil
changed every 3000 miles as you may with vehicles that use standard oil. With a significant price
difference ($84 vs $40) it is a waste of money to be changing this oi l every 3000 miles. JMS Auto
agrees with Mike's assertion, which is also explicitly stated in the owner manual of the vehicle.
The RGA vehicle coordinator was going to double-check the situation but it's something to keep
an eye one moving forward. Jillian is performing interviews for summer camp positions. The day
camp will be adding 2 hours to the end of the day which will run from 3:30-5:30pm. She also
attended a Summer Recreation Fair at York High School with so-so results based on their table
location and lack of traffic. Summer brochure is now set to be distributed on March 241h.
Superintendent Cortez will be looking to increase the brochure costs in next year's budget due
to rising costs of design and printing. The basketball season is coming to an end after a
successful year. Two Gateway participants have been nominated to try out for the National
Special Olympic team for Illinois. We wish them all the best!
VII. Old Business:
A. Nothing Heard
VIII. New Business:
A. RGA Contract-President Szkolka suggested that a review of the current contract page by
page to see what thoughts and/or questions board members may have.
-President Szkolka questioned "The amount of annual service contract would not exceed a 5%
increase or amount of CPI whichever is less for services rendered" clause, and if it has any
bearing historically on Gateway's financials. Jim Pacanowski mentioned that there had been
some times in the past certain increases had been proposed and this clause was added as a level
of protection against any extraordinary increases. President Szkolka noted that CPI has been
below 1% the last few years yet the board has approved a budget increase of more than 1% and
how can that be enforced.
-The question was also raised about the length ofthe next contract and should it be a 3, 4, or 5
year contract. Legal counse l will be contacted to see the most appropriate course of action.
-Laure Kosey stated thdt the Oakbrook Park District is cu rrently in planning stages df building a
' "clubhouse" of sorts which will be completely barrier free and accessible and they would be
willing to offer up that space to Gateway for programming. The building would hopefully be
available in 2019 and geared towards transition and adult programs. Discussion followed
regard ing possible adjustments that would need to be made regarding staffing, costs, etc. if a
new center did become available and whether the facility would be supplemental to RGA
offerings or stand alone.
-Matt Russian questioned "The Service Provider shall use Gateway SRA funds exclusively for
Gateway SRA programming and services" . With the recent question in regards to allowing
employees to attend the IPRA conference and the uncertainty if funds were available. It was
discovered that the difference appears to be in nomenclature and line item usage and
subsequently, did it make any sense to add detail in this provision? The point was not that funds
weren't being used appropriately but could they be detailed more concisely. It was suggested
that a more appropriate place to address this may be in Appendix A.
Group discussion continued with emphasis that this is a "contractual relationship", much like
each of the individual agencies use on a daily basis. The more say agencies want into how daily
operations/procedures/financials are handled diminishes the independent contractual
relationship by its nature.
Karen Spandikow raised the issue of "support" of Gateway staff and if their needs were being
met. She questioned if Gateway employees felt free to raise questions and concerns with
regards to effectively carrying out programs. President Szkolka rephrased their question to see if
the question was 'Does the Service Provider have our best interests at heart?". She concurred.
The recently completed satisfaction survey was brought up and that scores were
overwhelmingly positive. Any possible issues with staff support, empowerment, etc. are not
necessarily an issue for the Gateway Board. Again, Appendix A was offered as a possible place to
address any concerns.
Matt Russian questioned what recourse the Board would have if RGA did not fulfill the language
of "The Service Provider shall be solely responsible for adhering to, and fulfilling, the terms and
conditions as established in Attachment A." Consensus was that contract termination would be
the only possibility.
Attachment A Discussion:
The question was raised about the master calendar noted in the Appendix. The Board has never
seen a master calendar so should the language be deleted or demanded? Although it has not
been insisted upon in the past, the opinion of the Board is that RGA would not have an issue
complying with the presentation of the master calendar.
Now that online registration is available through the Gateway website, the language in Program
Registration needs to be updated.
A question was posed on the Annual Meeting and if this meeting was the same meeting noted in
the Gateway Bylaws. Historically, this evening meeting has not been attended by
parents/participants so it may be best to delete from the Appendix. Another option (Special
Olympics night, recognition, etc.) may be better suited to allow for better participation.
The Participant/Parent Advisory Process is another item that hasn't been followed. It was
agreed to delete from updated Appendix. Again, it was felt that there are multiple avenues that
families can voice their opinions regarding programs so this item can be deleted.
Goals and Objectives is another item that the Board has not received from RGA. The Board
would like to leave this item and ensure the it is provided by RGA staff.
There was a brief discussion on "Gateway staff' and "RGA staff' and how those two terms are
intertwined.
President Szkolka suggested the removal of the Transportation Advisory Group with all other
language under Program Transportation remaining the same.
President Szkolka noted that Program Locations may need to be modified if/when the possible
Oak Brook facility becomes available.
President Szkolka mentioned that RGA may want to better define the "supporting of
fund raisers" in light of Superintendent Cortez' recent comments about desiring fundraising
options for Special Olympics participants. The current language is somewhat vague in terms of
level of support.
Budget Schedule is another item where RGA needs to follow through with the required action as
the Board has not seen budget documents as of yet. Gary Kasanders should be providing
estimates with 1%, 1.5%, 2%, and 2.5% increases at next month's meeting.
It was suggested to remove the Service Provider's requirement to provide a listing of marketing
efforts each session. Any marketing goals and objectives should be included in the overall goals
and objectives presented to the Board.
President Szkolka suggested the removal of the Outreach Programs section of the Appendix as
the specified goals and objectives can be incorporated in the annual goals and objectives.
Matt Russian raised a question regarding the Service Provider referring aides to member
agencies due to the recent Board discussion regarding RGA providing member agencies with
aides when needed. It was noted that staffing is an issue for every agency and Gateway may not
have any employees that they could refer. Member agencies are left to hire a body and then
hope Gateway staff is able to come to the member agency and train that new hire. Discussion
continued about the word "refer" and what that entails in the real world scenario.
Brief discussion occurred regarding staffing and the stated Staffing Advisory Group and if the
group is truly needed. With or without the sub group, the Board would be able to convey any
concerns to RGA as needed.
President Szkolka questioned if user satisfaction surveys were being completed on a regular
basis by RGA as the last survey was initiated by the Elmhurst Park District. She felt this was an
important component to keep in the current language.
President Szkolka stated that the contract will be scheduled for Old Business at next month's
meeting. Budget and Board elections and possible renewal of auditor's contact will be on New
Business at upcoming meetings.
IX. Open Forum: None
X. Adjournment: Jim Pacanowski, Burr Ridge; made a motion to adjourn the meeting, seconded
by Scott Nadeau, York Center. Motion passed on a voice vote. Meeting adjourned at 5:10pm.
4/12/2017
vchlist
04/12/2017 11 :44:19AM
Bank code : epd
Voucher Date Vendor
Voucher List Elmhurst Park District
Invoice
68001 4/14/2017 08519 A TO Z GENERAL MAINTENANCE, & REPJI 117
68002 4/14/2017 00410 ALL SUBURBAN PLUMBING & SEWER 03202017
68003 4/14/2017 09826 AMERICAN MUSIC INSTITUTE 25809
68004 4/14/2017 01957 ANDERSON LANDSCAPE SUPPLY V67056 V67057 V67059 V67060
68005 4/14/2017 03623 ANDERSON LOCK CO. 0938771 7066317
68006 4/14/2017 00008 AQUA FECTION, INC. 6837 6838 6852
68007 4/14/2017 06679 AQUAGENICS TECH, INC. 8437
68008 4/14/2017 09831 ARRON ENTERTAINMENT 04032017
68009 4/14/2017 00005 AT&T, ALARM ACCOUNT 07860404
68010 4/14/2017 09068 BEYOND BINGO 0000629 0000630
Page: 1
PO# Description/Account Amount
SECURE/REPAIR GATE AND DIVIDE 545.00 Total : 545.00
PLUMBING SERVICES-MANSION 380.00 Total: 380.00
GUITAR 101 WINTER 2017 600.00 Total : 600.00
S.C. LOT REPAIRS 62.50 S.C. LOT SCREENINGS 62.50 S.C. LOT SCREENINGS 25.00 S.C. LOT SCREENINGS 50.00
Total : 200.00
KEYS (16)/ CORES (3) 188.30 BUTIERFIELD PARK SERVICE 331 .50
Total : 519.80
CUSTODIAL CHEMICALS 629.70 CUSTODIAL CHEMICALS 449.90 CUSTODIAL CHEMICALS 622.00
Total: 1,701 .60
CAMP BANNERS 1,305.72 Total : 1,305.72
OJ FOR MOTHER SON DANCE 395.00 Total: 395.00
ALARM SERVICE/ DEPOT 40.59 Total: 40.59
4/3/17 YOGA CLASS 65.00 4/10/17 YOGA CLASS 65.00
Total: 130.00
Page: 1
vchlist Voucher List Page: 2 04/12/2017 11:44:19AM Elmhurst Park District
Bank code: epd
Voucher Date Vendor Invoice PO# Description/Account Amount
68011 4/14/2017 00433 CASE LOTS 002942 CLEANER/PLASTIC SILVERWARE 189.80 003041 CUSTODIAL SUPPLIES 596.75 003162 CUSTODIAL SUPPLIES 593.80
Total : 1,380.35
68012 4/14/2017 00017 CITY OF ELMHURST 33562 FUEL/MAINTENANCE FEBRUARY 2 2,824.81 33580 FUEL/OIL CONSUMPTION/MATERIA 3,748.03
Total: 6,572.84
68013 4/14/2017 00021 COMMONWEALTH EDISON 50190403 ELECTRIC SERVICE EE FIELDS 144.18 60270331 ELECTRIC SERVICE 447 W. ARMITI 34.02
Total : 178.20
68014 4/14/2017 09834 CONQUEST ENTERTAINMENT 04062017 PHOTO BOOTH FOR MOTHER SON 700.00 Total : 700.00
68015 4/14/2017 03292 CONSTELLATION NEW ENERGY, INC 0038763186-767 ELECTRIC SERVICE/ CRESTVIEW 169.42 0038763299-660 ELECTRIC SERVICE/ BERENS HUB 186.06 0038763425-T98 ELECTRIC SERVICE/ 375 ADMIN 905.86 0038763440-645 ELECTRIC SERVICE/ EE 1,312.61 0038 763463-793 ELECTRIC SERVICE/ CRESTVIEW - 86.98 0038763467-751 ELECTRIC SERVICE/ BERENS 3,148 .66 0038763489-260 ELECTRIC SERVICE/ WCC 1,803.08 0038763503-4KH ELECTRIC SERVICE/ SALT CREEK 52.29
Total: 7,664.96
68016 4/14/2017 09210 CREEKSIDE PRINTING 04051702 COURTS PLUS APRIL MAILER 1,775.00 Total : 1,775.00
68017 4/14/2017 04626 CYBOR FIRE PROTECTION CO. 71422 SPRINKLER INSPECTIONS-EAST E 287.00 71423 SPRINKLER INSPECTIONS-BUTIEF 287.00
Total: 574.00
68018 4/14/2017 08429 DOCUMENT IMAGING, DIMENSIONS, INC 324538 TONER 298.00 Total: 298.00
68019 4/14/2017 00488 DUPAGE COUNTY HEALTH DEPT. IN0002362 PLUNKED CONCESSIONS FOOD F 508 .00 IN0004349 SMALLEY POOL CONCESSIONS FC 228.00
Page: 2
vchlist
04/12/2017 11:44:1 9AM
Bank code : epd
Voucher List Elmhurst Park District
Voucher Date Vendor Invoice PO# Description/Account ------------------------------------------------------------68019 4/14/2017 00488 DUPAGE COUNTY HEALTH DEPT.
68020 4/14/2017 00121 ELMHURST AUTO PARTS CO., INC.
(Continued) IN0004352 IN0004355
000004554
68021 4/14/2017 04982 ENGINEERING RESOURCE ASSOC. INC 291005.44
68022 4/14/2017 09832 GIFTS GALORE 0021711
68023 4/14/2017 00326 GOLD MEDAL- CHICAGO, INC. 321859
68024 4/14/2017 00767 GRAINGER, INC. 9397655888
68025 4/14/2017 00330 HALOGEN SUPPLY COMPANY 00498852
68026 4/14/2017 01837 HARRISON & COMPANY 01880053
68027 4/14/2017 08470 HEALTHY CONTRIBUTIONS crm:0015890
68028 4/14/2017 00107 ILLINOIS SHOTOKAN KARATE 511
68029 4/1 4/2017 00089 ILLINOIS STATE POLICE, BUREAU OF IDE 04102017
68030 4/14/2017 09315 INFINITY TRANSPORTATION MGMT, LLC 3696
LEE DANIELS PAVILION FOOD PER EAST END POOL FOOD PERMIT
Total :
SHOP SUPPLIES Total :
WETLAND MITIGATION MONITORII\ Total:
GLOWINTHEDARK EGGS Total :
CONCESSIONS Total:
PIPE MARKER Total:
NO FOAM 1 GALLON Total :
FURNITURE Total:
REIMBURSEMENT PROGRAM JANL Total :
G3 WINTER KARATE Total :
ORI# PK9804331 CC507 ESCROW f
~.tt.kt>'""""~? c~,l.. .. Total :
BUS FOR 4/1/17 TRIP Total :
Page: 3
Amount
228.00 228.00
1,192.00
19.22 19.22
247.96 247.96
130.00 130.00
377.05 377.05
5.94 5.94
463.16 463.16
663.70 663.70
24.50 24.50
5,197.50 5,197.50
3,550.00 3,550.00
544.00 544.00
Page: 3
vchlist
04/12/2017 11 :44:19AM
Bank code : epd
Voucher Date Vendor
68031 4/14/2017 00085 J.C. LICHT
68032 4/14/2017 07208 LAKEVIEW BUS LINE INC
68033 4/14/2017 02104 MAGIC BY RANDY, INC.
68034 4/14/201 7 00080 MCMASTER-CARR SUPPLY COMPANY
68035 4/14/2017 05086 METAL SUPERMARKETS
68036 4/14/2017 07983 MIDWEST TROPICALS, INC
68037 4/14/2017 05113 MIURA DOJO
68038 4/1 4/2017 09435 MROW CO
68039 4/14/2017 03290 N.T.I. LINEN, INC.
68040 4/1 4/201 7 09833 NAPERVILEE TROLLEY & TOURS
68041 4/14/2017 09812 NFC COMPANY, INC
Voucher List
Elmhurst Park District
Invoice
03015468 03015530 03016024
1253974 1254002 1254033
04032017
22323075 22323898
951-73858
15555
468935
16-0249-04
32146
04062017
100061
Page: 4
PO # Description/Account Amount
PAINT SUPPLIES MANSION 61.22 PAINT SUPPLIES MANSION 61.22 PRIMER-SIGNAGE PAINTING 20.99
Tota l : 143.43
OAKBROOK SWIM TRIP 3/31/1 7 168.00 BUS WCC TO LIBRARY (AM & PM) L 144.00 BUS ELDRIDGE TO LIBRARY (AM) L 96.00
Total : 408.00
MAGICIAN FOR MOTHER SON DAN 350.00 Total : 350.00
ASPHALT PATCH 248.10 SALINE CARTRIDGE/WASH HANDS 91.26
Total: 339.36
BATIING CAGES 258.00 Total : 258.00
6" LILICA 562.50 Tota l : 562.50
WINTER 3 KARATE 165.00 Total: 165.00
EASEMENT NEGOTIATIONS 2,500.00 Total : 2,500.00
DOBBY BORDER HAND TOWEL-BE 58.06 Total : 58.06
DEPOSIT FOR 10/25/17 TRIP 165.00 Total : 165.00
C02 TANKS 11 5.00 Total : 115.00
Page: 4
vchlist
04/12/2017 11 :44:19AM Voucher List
Elmhurst Park District
Bank code: epd
Voucher Date Vendor Invoice
68042 4/1 4/2017 09830 ODYSSEY TRANSPORTATION, LLC 04062017
68043 4/14/2017 09310 OPTIMA PLUMBING SUPPLY, LLC 50392 50405 50409
68044 4/14/2017 00338 OTIS ELEVATOR COMPANY CY05141417
68045 4/14/2017 04346 PARTSMASTER, A DIVISION OF NCH COR 23128522
68046 4/1 4/2017 02680 PERFECT PAINTERS, INC. 2352
68047 4/1 4/2017 00166 PHILLIP'S FLOWERS & GIFTS 0293363
68048 4/1 4/2017 06618 PPG ARCHITECTURAL FINISHES 944804017646
68049 4/14/2017 07365 RAWLS, MEAGAN 04052017
68050 4/14/2017 05365 READY SPORTS 03232017
68051 4/14/2017 00132 RUSSO POWER EQUIPMENT 1995904 2134433 2545356 3090770 3736555 3812861 3882465 3882473 3882491
Page: 5
PO# Description/Account Amount
DEPOSIT-12/16/17 BUS 150.00 Total : 150.00
HUB KITCHEN FAUCET 198.94 PLUNKED MENS BATHROOM 51 .39 CRESTVIEW PRESCHOOL 283.99
Total : 534.32
ELEVATOR MAINTENANCE 732.42 Total : 732.42
PARTS 646.95 Total : 646.95
LOCKER ROOM PAINTINGIWALLPA 850.00 Total : 850.00
BLOOMING PLANTS 67.90 Total : 67.90
FIELD MARKING PAINT 3,1 00.00
Total : 3,100.00
MARCH MADNESS 32.94
4~· Total : 32.94
DAUGLAS NET STRAPS (6)/TIDI CO 276.60
Total : 276.60
CREDIT-HONDA SPRAYER RENTAL -71.93 CREDIT-PARTS RETURN -219.61 CREDIT-BACK PLATE ASSY RETUR -86.00 CREDIT-ASSY CUTIERDECK SPIN£ -53.30 CHAINSAW PARTS 38.76 BLADES & SHOVELS 193.92 BACKPACK BLOWER 299.00 FUEL CAN NOZZLES 203.88 MOWING EQUIP. PARTS 742.86
Page: 5
vchlist
04/12/2017 11 :44:19AM
Bank code : epd
Voucher Date Vendor
68051 4/14/2017 00132 RUSSO POWER EQUIPMENT
68052 4/14/201 7 07483 SCOUT ELECTRIC SUPPLY CO.
68053 4/14/2017 04588 SEVEN STARS MARTIALARTS
68054 4/14/2017 02418 SIR SPEEDY
68055 4/14/2017 00052 SMG SECURITY SYSTEMS, INC
68056 4/14/2017 01558 SZKOLKA, CINDY
Voucher List Elmhurst Park District
Invo ice
(Continued)
57857 58319
162031
2017-02
71264
309729 309754 311721 311772 311 775
04082017
68057 4/1 4/2017 01415 TREE TOWNS IMAGING & COLOR GRA, G 0000247347
68058 4/14/2017 00477 VILLA PARK OFFICE EQUIPMENT 59146
68059 4/14/2017 00671 WAREHOUSE DIRECT 3362516-1 3369447-0 3370650-0
68060 4/14/2017 07331 WASTE MANAGEMENT OF IL, INC, ATIN: 2779092-2009-1 2779093-2009-9 5968518-2008-1
Page: 6
PO# Desc ription/Account Amount
CREDIT-CHECK #57857 -0.10 CREDIT-CHECK #58319 -24.01
Total : 1,023.47
ELECTRICAL SUPPLIES 94.97
Total: 94.97
TAl CHI 658.21
Total : 658.21
ADULT DAILY USER PASS (2000) 114.33
Total: 114.33
ALARM SYSTEMS MAINT-REPAIR/ ~ 198.60 ALARM SYSTEMS MAINT-REPAIR/1 168.00 ALARM SYSTEMS MAINT-REPAIR/ ~ 134.70 ALARM SYSTEMS MAINT-REPAIR/ \ 134.70 ALARM SYSTEMS MAINT-REPAIR/ C 189.00
Total : 825.00
MILEAGE REIMBURSEMENT 32.10
Total : 32.1 0
EGG HUNT SIGNS 388.50
Total : 388.50
CABINET KEYS 25.00
Total : 25.00
CLEANER 171.49
SCOURING PADrfOWELS 280.50 TISSUES/CAN LINERS 156.00
Total: 607.99
REFUSE REMOVAL/ ABBEY 100.30 REFUSE REMOVAL/ ELDRIDGE PAF 254.76 REFUSE REMOVAL/ BERENS HUB 189.28
Page: 6
vchlist
04/12/2017 11:44:19AM
Bank code : epd
Voucher List Elmhurst Park District
Voucher Date Vendor Invoice PO# ---------------------------------------------------------------68060 4/14/2017 07331 WASTE MANAGEMENT OF IL, INC, ATTN: (Continued)
5968519-2008-9 5968520-2008-7 5968521 -2008-5 5968522-2008-3
68061 4/14/2017 00624 WEISSMAN, DESIGNS FOR DANCE 174192770 174192771
68062 4/14/2017 00035 WEST TOWN REFRIGERATION/RMC Sl2048157
68063 4/14/2017 07791 WHENTOWORK, INC. 70916673-250-12-17
68064 4/14/2017 08584 WOLK, AGNIESZKA 04052017
64 Vouchers for bank code : epd
64 Vouchers in this report
Page: 7
Description/Account Amount
REFUSE REMOVAL/ COURTS PLUS 291 .64 REFUSE REMOVAL/ GREENHOUSE 365.43 REFUSE REMOVAL/ WILDER MANS 150.11 REFUSE REMOVAL/ WAGNER 128.90
Total: 1,480.42
DANCE COSTUMES 3,058.90 BLACK LEGGINGS 16.95
Total : 3,075.85
HVAC MONTHLY MAINT-SERV/COU 170.00 Total: 170.00
SCHEDULING SOFTWARE-ANNUAL 825.00 Total: 825.00
MILEAGE REIMBURSEMENT 38.59 Total : 38.59
Bank total : 58,191 .00
Total vouchers : 58,191 .00
Page: 7
4/21/2017
vchlist
04/19/2017 9:46:25AM
Bank code : epd
Voucher List Elmhurst Park District
Voucher Date Vendor Invoice
68069
68070
68071
-------------------------------- -----------------4/21 /2017 06961 ACKER, GARREn
4/21/2017 09091 ADAMCZYK, KATERINA
4/21/2017 08459 AMERICAN LITHO
03252017 04012017 04092017 04172017
0331201 7 04142017
251507-02
68072 4/21 /2017 05588 ANDERSON ELEVATOR CO., SOUTH W ES 204044
68073 4/21 /2017 09213 ANDERSON ENTERPRISES,INC
68074 4/21/2017 01957 ANDERSON LANDSCAPE SUPPLY
68075 4/21 /2017 00008 AQUA FECTION, INC.
04182017
V67171 V67183 V67189
6856 6856C
68076 4/21/2017 07788 ARAMARK REFRESHMENT SERVICES 8478170
68077 4/21/2017 09828 AREA SANITATION SOLUTIONS, INC 15988 15989 15990 15991 15992 15993
PO#
Page: 1
Description/Account Amount
MILEAGE REIMBURSEMENT 17.66 MILEAGE REIMBURSEMENT 22.47 MILEAGE REIMBURSEMENT 72.48 TRIP REIMBURSEMENT 61.08
Total: 173.69
MILEAGE REIMBURSEMENT 89.02 MILEAGE REIMBURSEMENT 97.91
Total: 186.93
FUN GUIDE FRIEGHT 310.00 Total : 310.00
ELEVATOR MAINTENANCE/MANSI( 162.75 Total : 162.75
DEPOSIT FOR 8/30/17 TRIP 50.00 Total: 50.00
375 TOP SOIL 16.00 ABBEY/WI BRUSH DUMP 50.00 SIGNAGE (CF, WCC) 12.50
Total: 78.50
CUSTODIAL CHEMICALS 1,095.75 CUSTODIAL CHEMICAL INCORREC -515.51
Total: 580.24
HUB CONCESSIONS-ARAMARK 92.25 Total : 92.25
PORTABLE TOILET SRVC/CONRAD 94.00 PORTABLE TOILET SRVC/CRESTVI 94.00 PORTABLE TOILET SRVC/ELDRIDG 94.00 PORTABLE TOILET SRVC/ELDRIDG 94.00 PORTABLE TOILET SRVC/GOLDEN 94.00 PORTABLE TOILET SRVC/MAJORIE 94.00
Page:
vchlist
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Bank code: epd
Voucher Date Vendor
68077 4/21/2017 09828 AREA SANITATION SOLUTIONS, INC
68078 4/21/2017 09816 AT&T, INTERNET
68079 4/21/2017 03496 ATHLETIC EQUIP SOURCE, INC,THE
68080 4/21/2017 04949 BUTIREY RENTAL SERVICE
68081 4/21/2017 08161 CARRICO AQUATIC RESOURCES, INC
68082 4/21 /2017 03956 CHICAGO RECORDS MANAGEMENT
68083 4/21/2017 00019 CITY OF ELMHURST-WATER
68084 4/21 /2017 02407 CLAUSS BROTHERS, INC.
68085 4/21/2017 0001 0 COM CAST
68086 4/21 /2017 00010 COM CAST
68087 4/21/2017 04673 COMPUTER EXPLORERS
68088 4/21/2017 00023 CONSERV FS
Voucher List Elmhurst Park District
Invoice
(Continued) 15994 15995 15996
S660420420-17091
29712
235412
20170925
0108158
93140414 99020414
25162
25840324
86040407
CEEPD0317
66011730
PO# Description/Account
PORTABLE TOILET SRVC/PIONEER PORTABLE TOILET SRVCN AN VOO PORTABLE TOILET SRVCIWASHINC
Total :
INTERNET SERVICE Total:
CASE OF CHALK Total :
SCRAPER RENTAL Total :
STENNER PUMP Total:
OFF-SITE RECORD STORAGE Total:
WATER CHARGES/ ADMIN WATER CHARGES/ SALT CREEK PI
Total :
MAJORIE DAVIS GARDEN PLOT PR Total :
MONTHLY INTERNET SERVICE/3n Total :
MONTHLY INTERNET SERVICE/ W/l Total :
ROBICTICS ADV. RW21223-01 Total :
WHITE PAINT-ATHLETIC FIELDS
Page : 2
Amount
112.00 94.00 94.00
864.00
550.67 550.67
295.00 295.00
289.50
289.50
350.00
350.00
276.08 276.08
172.66 21 .08
193.74
16,481.47 16,481.47
254.85 254.85
64.90 64.90
512.00 512.00
170.40
Page: 2
vchlist
04/19/2017 9:46:25AM
Bank code : epd
Voucher List Elmhurst Park District
Voucher Date Vendor Invoice PO #
68088
68089
68090
68091
68092
68093
68094
68095
68096
68097
------------------------------------------------------------4/21/2017 00023 00023 CONSERV FS
4/21/2017 03292 CONSTELLATION NEW ENERGY, INC
4/21/2017 00818 COSTUME GALLERY
4/21/2017 09803 CUNNINGHAM ASSOCIATES, INC
4/21/2017 05131 DAYAO, EDIZON
4/21/2017 00647 DELL MARKETING, DELL USA, L P.
4/21/2017 00027 DIRECT FITNESS SOLUTIONS
4/21/2017 06213 DIRECTV
4/21/2017 00488 DUPAGE COUNTY HEALTH DEPT.
4/21/2017 00078 EBEL'S ACE HARDWARE
(Continued)
0038830705-343 0038830756-066 0038830779-285 0038830803-646 0038830995-098 0038831 005-880 0038859535-775 0038860136-151 0038888081 -535 0038924350-4L3
1360292
28221
04122017
10157081322
517956
31 11 6845447
JU 4444
431864/4 431889/4 431893/4
Page: 3
Description/Account Amount
Total : 170.40
ELECTRIC SERVICE/ GREENHOUS 550.30 ELECTRIC SERVICE/ ABBEY 365.84 ELECTRIC SERVICE/ GLOS 70.80 ELECTRIC SERVICE/ COURTS PLU 182.08 ELECTRIC SERVICE/ WILD MEADO 118.47 ELECTRIC SERVICE/ DEPOT 113.55 ELECTRIC SERVICE/ BUTIERFIEL[ 964.60 ELECTRIC SERVICE/ YC 892.27 ELECTRIC SERVICE/ COURTS PLU 15,110.69 ELECTRIC SERVICE/ MANSION 687.80
Total: 19,056.40
SPANDEX T/ BASEBALL CAP 219.00 Total : 219.00
BB RIMS (4) 348.72 Total : 348.72
ENTERTAINER FOR 4/28/17 LUNCH 200.00 Total: 200.00
DELL SERVER RENEWAL 1,177.44 Total: 1,177.44
FITNESS EQUIPMENT LABOR/TRIP 11 5.00 Total : 115.00
SATELLITE TELEVISION 243.99 Total: 243.99
VISION/ HEARING SCREENINGS 985.50 Total: 985.50
SOIL TEST KIT 23.02 POWER SAND 7.18 GROUNDS ROOM SUPPLIES 4.13
Page: 3
vchlist 04/19/2017 9:46:25AM
Bank code : epd
Voucher List Elmhurst Park District
Voucher Date Vendor Invoice PO #
68097
68098
------------------------------------------------------------4/21/2017 00078 00078 EBEL'S ACE HARDWARE (Continued)
4/21/2017 09438 EDWARDS ENGINEERING, INC 40579
68099 4/21/2017 00068 ELMHURST MEMORIAL HOSPITAL, OCCU 00008286-00
68100 4/21/2017 00446 FEDERAL EXPRESS
68101 4/21/2017 07349 GOLDY LOCKS, INC
68102 4/21/2017 08997 HARBOR LINEN
68103 4/21 /2017 01509 HEAD/PENN RACQUET SPORTS
68104 4/21/2017 05105 ILLINOIS MEDI CAR, INC
68105 4/21/2017 00098 ILLINOIS PARK & REC ASSOC-IPRA
68106 4/21/2017 07208 LAKEVIEW BUS LINE INC
68107 4/21/2017 03104 LEN'S ACE HARDWARE, INC.
00008335-00 00009699-00 00019864-00 00040618-00 00040694-00
5-753-28930 5-760-07880
647686
Rl400-0127819
5192577240
6552-04112017-1036
3562
1254012 1254041
311803/5 311805/5
Page: 4
Description/Account Amount
Total: 34.33
COOLER-GREENHOUSE 420.00 Total: 420.00
EMPLOYEE MEDICAL TESTING 144.00 EMPLOYEE MEDICAL TESTING 1,822.00 EMPLOYEE MEDICAL TESTING 2,056.00 EMPLOYEE MEDICAL TESTING 72.00 EMPLOYEE MEDICAL TESTING 546.00 EMPLOYEE MEDICAL TESTING 36.00
Total : 4,676.00
SHIPPING/POSTAGE 23.00 SHIPPING/POSTAGE 22.55
Total: 45.55
WCC/HUB/ABBEY FOBS 850.00 Total: 850.00
SHOWER CURTAINS 655.96 Total: 655.96
RACQUET SPORT EQUIPMENT/SUf 420.88 Total: 420.88
SPECIAL NEEDS TRANSPORTATIOI 550.00 Total : 550.00
IPRA DUES RENEWAL 2017-BRUN~ 269.00 Total: 269.00
BUS WCC TO FIRE STATION (AM/PI 168.00 BUS ELDRIDGE/WILDER TO FIRE S 120.00
Total : 288.00
HUB CONCESSIONS SIGNAGE TAP 7.99 HUB MINI-GOLF RULES SIGN SCRE 2.10
Page: 4
vchlist
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Bank code : epd
Voucher List Elmhurst Park District
Voucher Date Vendor Invoice
68107
68108
-------------------------------------------------4/21 /2017 03104 LEN'S ACE HARDWARE, INC.
4/21 /2017 00457 LIFEGUARD STORE, INC.
(Continued) 311821 /5 311844/5 311845/5 311847/5 311 939/5 311971/5 312007/5
INV521867
68109 4/21 /2017 04773 LOMBARD PARK DISTRICT, ATIN: DEBBIE ELMPD2016
681 10 4/21/2017 09825 MARCHESE & SONS, INC 106604
68111 4/21 /2017 00080 MCMASTER-CARR SUPPLY COMPANY 22725107 23514838
68112 4/21 /2017 06296 MENARDS-GLNDL HGTS, ATIN: FRONT E 48769 49228
68113 4/21/2017 08891 MENARDS-MLRS PARK, ATIN: FRONT EN 71542
68114 4/21/2017 00073 NORTHERN ILLINOIS GAS (NICOR)
71549 71643 72305 72665
05610413 2650041 0 53610411 77900410
PO#
Page: 5
Description/Account Amount
BERENS TENNIS 11 .64 CRESTVIEW MEN'S RESTROOM 12.56 #191GNITION KEY 2.49 DEPOT TILE REPAIR/ PIONEER TRJ 14.97 375 MAILROOM TOILET 14.98 PLUNKED CONCESSIONS 15.99 DOORBELL 13.99
Total: 96.71
SEAL EASIES, UMBRELLAS, TUBE~ 1,166.70 Total: 1,166.70
CAMP VISIT TO PARADISE BAY 8/4/ 387.50 Total: 387.50
SURVEY/SET IRON BARS-MAJORIE 600.00 Total: 600.00
ASPHALT PATCH 248.10 SCRUB BRUSH/ADA SIGNS 116.22
Total: 364.32
WAGNER TOILET-VACUUM BREAKI 4.49 SOCKET HOLDERS/CONTAINER/HL 202.45
Total : 206.94
DOOR SEALS-SMALLEY RESTROO 12.98 STRUT CLAMP METER 3.99 LOCK SET SCREWS-207 HAMPSHII 88.18 HUB PARKING LOT SIGN SCREWS/ 29.20 GROUNDS SUPPLIES-MAGNETIC T 49.10
Total : 183.45
NATURAL GAS SERVICE/ ADMIN 424.31 NATURAL GAS SERVICE/ BU 313.77 NATURAL GAS SERVICE/ CV 129.57 NATURAL GAS SERVICE/ ELDRIDG 207.14
Page: 5
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04/19/2017 9:46:25AM
Bank code : epd
Voucher Date Vendor
68114 4/21/2017 00073 NORTHERN ILLINOIS GAS (N ICOR)
68115 4/21/2017 09830 ODYSSEY TRANSPORTATION, LLC
68116 4/21/2017 06827 ONYX
68117 4/21 /2017 09310 OPTIMA PLUMBING SUPPLY, LLC
68118 4/21/2017 09731 PANIK, BERNADETIE
6811 9 4/21/2017 03762 PAPLAUSKAS, GRANT
68120 4/21/2017 09188 PET AND PLAYGROUND PRODUCTS
68121 4/21/2017 00058 QUILL CORP.
68122 4/21/2017 03031 RECREONICS INC.
68123 4/21 /2017 00133 SAVE-A-LIFE, INC.
68124 4/21/2017 00127 SHAW MEDIA/SUBURBAN LIFE
Voucher List Elmhurst Park District
Invoice
(Continued) 92790407 98770406
04122017
37778
50417
04092017
04172017
17-03198
5487810
743389
5472 5476 5483
1270360 1270365 1272226
Page: 6
PO# Description/Account Amount
NATURAL GAS SERVICE/ 447 W. Af 39.90 NATURAL GAS SERVICE/ ABBEY 262.86
Total : 1,377.55
DEPOSIT FOR 8/30/17 TRIP 150.00 Total: 150.00
CONCESSIONS 233.07 Total : 233.07
STOCK SUPPLIES 197.52 Total : 197.52
MILEAGE REIMBURSEMENT 71 .95 Total: 71 .95
BROCHURE POSTAGE-EMP. REIME 1,365.00 Total : 1,365.00
PET WASTE BAGS 914.40 Total : 914.40
OFFICE-DESK SUPPLIES 58.93 Total : 58.93
WHISTLES AND LANYARDS 325.15 Total: 325.15
CPR-AED CLASS 4/4/17 210.00 CPR-AED CLASS 4/7/17 210.00 CPR-AED CLASS 4/15/17 270.00
Total : 690.00
BIDS-ADA IMPROVEMENTS 83.64 BIDS-POOL CHEMICALS 92.88 BIDS-FENCING PROJECT 75.72
Page: 6
vchlist
04/19/2017 9:46:25AM Voucher List
Elmhurst Park District
Bank code: epd
Voucher Date Vendor Invoice
68124 4/21/2017 00127 00127 SHAW MEDINSUBURBAN LIFE (Continued)
68125 4/21/2017 07238 SIGNATURE ROOM AT, THE 95TH 04102017
68126 4/21/2017 05333 SMITH, BONNIE 04162017
68127 4/21/2017 09827 SMITH, COLIN 04082017
68128 4/21/2017 06619 SPORTY'S CATERING 04142017
68129 4/21 /2017 02982 STERLING NETWORK INTEGRATION, INC 100405
68130 4/21/2017 00136 TERRACE SUPPLY COMPANY 70343729
68131 4/21/2017 01415 TREE TOWNS IMAGING & COLOR GRA, G 0000247483 0000247591
68132 4/21/2017 05626 TRESSLER LLP 381020
68133 4/21/2017 00951 VIKING AWARDS, INC. 31118A 311 99A
68134 4/21/2017 001 54 VILLA PARK ELECTRIC SUPPLY CO 010910313 01909866 01910050 01910539
68135 4/21/2017 06900 WAGNER, MARTIN 03262017
Page: 7
PO# Description/Account Amount
Total : 252.24
DEPOSIT FOR 12/7/17 TRIP 500.00 Total : 500.00
DANCE BULLETIN BOARD SUPPLIE 19.00
~·~. Total: 19.00
MILEAGE REIMBURSEMENT 71 .95 Total : 71.95
FOOD FOR APRIL LUNCHEON/TIP F 829.50 Total : 829.50
ALERT SETUP VIA SNI SERVERS 139.00 Total : 139.00
STRIPER C02 68.55 Total : 68.55
PERMANENT COURT TIME POSTEF 157.50 COURTS CAMPUS POSTERS 82.50
Total : 240.00
LEGAL SERVICES THROUGH 3/31/1 3,430.00 Total: 3,430.00
GLASS CRESCENT ENGRAVED AW 64.00 GLASS CRECENT ENGRAVED AWA 96.00
Total : 160.00
ELECTRICAL SUPPLIES 73.22 ELECTRICAL SUPPLIES 52.50 ELECTRICAL SUPPLIES 119.93 ELECTRICAL SUPPLIES 33.98
Total : 279.63
MILEAGE REIMBURSEMENT 25.15
Page: 7
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04/19/2017 9:46:25AM
Bank code : epd
Voucher List Elmhurst Park District
Voucher Date Vendor Invoice PO #
68135
68136
--------------------------------------------------------------4/21/2017 06900 06900 WAGNER, MARTIN
4/21/2017 00671 WAREHOUSE DIRECT
(Continued)
341 8191-0 3428182-0 3429244-0 3429981 -0 3431696-0
68137 4/21/2017 08371 WELLS FARGO FINANCIAL LEASING, *SH 5003861516 5003861517
68138 4/21/2017 00036 WEST SUBURBAN OFFICE PRODUCTS 185528
68139 4/21/2017 01597 WILLIAMSARCHITECTS
681 40 4/21/2017 06411 WINSTEAD, FRANCIS
72 Vouchers for bank code : epd
72 Vouchers in this report
185597
0017540
03262017 04012017 04082017 04172017
Page: 8
Description/Account Amount
Total : 25.15
NAPKIN DISPENSER/WASTE CONT 648.20 TISSUES/TOWELS/LINERS 209.55 CLEANER 120.61 SANITIZERITISSUES/TOWELS/SOA 731 .38 CAN LINERS, FILTERS, LINOSAFE! 170.55
Total : 1,880.29
COPIER LEASES: ADMIN, COURTS 259.78 COPIER LEASES: ADMIN, COURTS 1,153.02
Total: 1,412.80
OFFICE/DESK SUPPLIES 94.78 OFFICE/DESK SUPPLIES 129.36
Total : 224.14
WAGNER WINDOW REPLACE 25.79 Total: 25.79
MILEAGE REIMBURSEMENT 17.66 MILEAGE REIMBURSEMENT 22.47 MILEAGE REIMBURSEMENT 345.98 TRIP REIMBURSEMENT 57.74
Total : 443.85
Bank total : 70,883.82
Total vouchers : 70,883.82
Page: 8
Agenda #9b (1)
E L M H U R S T P A R K D I S T R I C T
B O A R D O F P A R K C O M M I S S I O N E R S M E M O R A N D U M
DATE: April 24, 2017 TO: Board of Park Commissioners FROM: James W. Rogers, Executive Director Angela Ferrentino, Director of Parks & Facilities Miranda Lovato, Landscape Architect RE: 2017 FENCING PROJECT
ISSUE Bids were requested for the 2017 Fencing Project. This project addresses the Board’s Strategic Plan Theme of Fiscal Agility Objective B: Take Care of What We Have. DISCUSSION The scope of the project includes removing and replacing the backstops, player’s fence and player’s benches at fields 2 and 3 at Conrad Fischer Park. The fence replacement at Marjorie Davis has been postponed while staff coordinates with neighbors who share their property line with the District, with the intention of bidding out this portion in the coming months. A request for sealed bids was advertised in the Elmhurst Suburban Life as well as posted on the District website. Staff sent 9 letters of invite/bid packages electronically to fencing contractors in the Chicagoland area. One sealed bid was submitted and publicly opened on April 3, 2017. A copy of the bid summary sheet is attached. Peerless Fence, of West Chicago, IL submitted the lowest responsible base bid in the amount of $42,620. Positive reference checks for Peerless Fence were received from the Clarendon Hills and Mt. Prospect Park Districts and the Morton Arboretum. A records search has been completed with the Illinois Department of Labor (IDOL) and Dun & Bradstreet, Inc. with no violations found. Funds for this project in the amount of $60,000 have been budgeted in the 2017 Capital Plan under the backstops and fence replacement project. $30,000 of the project’s cost will be funded from Athletic Field Advisory Committee user fees. RECOMMENDATION That the Board of Park Commissioners (1) accepts the base bid of $42,620; (2) authorizes the Executive Director to execute said contract with Peerless Fence, of West Chicago, IL. Thank you. Attachment: Bid Tally Sheet
2017 Fencing Project Bid Opening: April 3, 2017 at 10:00 a.m.
No. Contractor Bond Base Bid
'fe evLftS5 - -/ '-1 ;;--/ {p ;?-0 . 0 0 1 t;,n-}-evpr~~
2
3
4
5
6
7
8
9
10
Witness~ -/;:6 Date:._...!..,ijf--/-~--~~r.___> ....:....7_
Treasure~{_~(\9 Mit~ '{ ( 3( \1
Agenda #9b (2)
E L M H U R S T P A R K D I S T R I C T
B O A R D O F P A R K C O M M I S S I O N E R S M E M O R A N D U M
DATE: April 24, 2017 TO: Board of Park Commissioners FROM: James W. Rogers, Executive Director Angela Ferrentino, Director of Parks & Facilities Miranda Lovato, Landscape Architect RE: 2017 PAVING, SEAL COATING AND STRIPING PROJECT
ISSUE Bids were requested for paving, seal coating and striping various parking lots and paths throughout the District. This project meets the Board’s Strategic Plan Theme of Fiscal Agility Objective B: Take Care of What We Have. DISCUSSION The scope of the project includes: repaving and restriping the parking lot at York Commons Park; repairing several deteriorating sections of the Plunkett Park parking lot, repaving paths at Plunkett Park to meet current ADA standards; seal coating and striping The Abbey East, Crestview, Golden Meadows, and East End park parking lots, and seal coating and striping Washington Park parking lot, basketball courts and paths. Also included in this bid was the removal of the asphalt pavement driveway between The Depot and Safety Town. Requests for sealed bids were advertised in the Elmhurst Suburban Life as well as posted on the District website. Staff sent 15 letters of invite/bid packages electronically to paving/seal coating contractors in the Chicagoland area. Nine sealed bids were submitted and publicly opened on March 20, 2017. A copy of the bid summary sheet is attached. Evans & Son Blacktop of West Chicago, IL submitted the lowest responsible base bid in the amount of $219,400. Positive reference checks for Evans & Son were received from the Batavia and Oswego Park Districts and the St. Charles School District. In addition, Evans & Son Blacktop have successfully completed past paving projects for the District, including the 2010 Wilder Park Tennis Court Project, and the 2014 Berens Park Tennis Court Project. A records search has been completed with the Illinois Department of Labor (IDOL) and Dun & Bradstreet, Inc. with no violations found.
2
Funds for this project have been budgeted in the 2017 Capital Plan as follows:
Project Funds Available 2017 Paving and Sealcoating $160,205 Depot/Safety Town External Improvements 4,000 Courts Plus/Plunkett Park Parking Lot Repairs 27,500 Plunkett Park Redevelopment 50,000
Total: $241,705 The work was bid together based on the similar scope for all projects in hopes of achieving better pricing through economies of scale. Work is scheduled to begin August 3 to be completed by October 6. RECOMMENDATION That the Board of Park Commissioners (1) accepts the base bid of $219,400; (2) authorizes the Executive Director to execute said contract to Evans & Son Blacktop of West Chicago, IL. Thank you. Attachment: Bid Tally Sheet
2017 Paving, Seal Coating and Striping Project Bid Opening: March 20, 2017 at 10:00 a.m.
No. Contractor Bond Add 1 Add 2 Base Bid
1 4 dv fl{.vr kq,e. ftcvJ~ ~0 lvl-ro~s:- v/ ~ ;J '35, II 7. Is:-" I
/ 2 41/>~r flsrha !l- ZZ:.nc, . ;;>-d-3" I OS . s-{)
?3v?t.r1S ~
&JI"' v / / 3 '3 9 1 7 / Lfoo , 6 D -
4 (Y1 ~ :J flsp ha I+ f/ a_v; /21) ~ -v/ / d-~D1 '7 I~, :JS:
5 f-1ec_f-lhew fttv'~ / ·;;tn ~ . v .J / rCJt?.~ 7 '7 0 . t.o c;,-
6 /YI!Lj.I?V Pet VI~ I -::t-n. C- / / / ;?l.o4, 3~;2 . c:;~
7 f CiL v e fYLt/1 ·1- 5 I} s kvnS' -J-nc, ·/ ./ v/ C9-31 /
/Lf<-1~ c;;D r
8 fro;:.es.f;o rt~ I fb..v; ~ 1 Gvzc~ / v / ?3 31 OS 3 , Lf'7
9 ~c..-h ro eder /F.fh tL // X ,..v r ~-' / ·/ / ;} 3 81
121 t . CJ D
10
Witness vd1 ~ Date <?Eo/? Treasure~~• 3 t.:<o? ( J
Agenda #9b (3)
E L M H U R S T P A R K D I S T R I C T
B O A R D O F P A R K C O M M I S S I O N E R S M E M O R A N D U M
DATE: April 24, 2017 TO: Board of Park Commissioners FROM: Carolyn Ubriaco, Park Board Vice President Human Resource Committee RE: CONTRACT AMENDMENT FOR EXECUTIVE DIRECTOR J. ROGERS
ISSUE The Park Board has completed its annual job performance evaluation of Executive Director Rogers and discussed his contract and compensation with him on April 10, 2017 in closed session pursuant to 5ILCS 120/2(c)(1) for the “appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body.” DISCUSSION During closed sessions held in late 2016 and the first quarter of 2017, the Park Board evaluated the performance of Executive Director Rogers and discussed the terms of his current contract including his annual compensation. On April 10, 2017, the Board discussed the issue in closed session with and without Rogers present and reached consensus to adjust Rogers’ contract as noted below All terms of the proposed contract amendment were reviewed by the District’s attorney, and the relevant information was posted on the District’s website on April 14, 2017 in accordance with the Open Meetings Act, which requires the District to post the total compensation package of each employee that is equal to or in excess of $150,000 at least six days prior to final approval of such package. RECOMMENDATION That the Board of Park Commissioners amend Executive Director Rogers’ contract effective May 1, 2017 as follows: 1) increase his annual compensation by 1% to $169,983 and 2) award a one-time bonus of $8,000. Thank you. Attachment: Sixth Amendment to Rogers’ Employment Agreement
SIXTH AMENDMENT TO EMPLOYMENT AGREEMENT
The ELMHURST PARK DISTRICT, DuPage and Cook Counties, Illinois (“District”) and JAMES W. ROGERS (“Rogers”) hereby agree to amend that certain Employment Agreement, dated as of April 11, 2011, as follows: 1. Paragraph 2 of the Employment Agreement is amended to provide as follows:
For his services as Executive Director, commencing on May 1, 2017 the District shall pay Rogers a salary at the rate of $6,537.80 bi-weekly, which is the equivalent of a base salary at the rate of $169,983.00 annually, subject to review and revision on an annual basis as determined appropriate in its sole discretion by the District’s Board of Park Commissioners. The District shall also pay Rogers a one-time bonus of $8,000 upon execution by both Parties of this Sixth Amendment.
2. The foregoing amendments shall be deemed effective as of May 1, 2017. Any provision of the Employment Agreement not modified by this Sixth Amendment shall remain in full force and effect. IN WITNESS WHEREOF, and intending to be legally bound, the Parties have
executed this Sixth Amendment to Employment Agreement as of April 24, 2017. ELMURST PARK DISTRICT By: President, Board of Park Commissioners JAMES W. ROGERS
ATTEST:
Vice President, Board of Park Commissioners
Elmhurst Park District DuPage and Cook Counties
Elmhurst, Illinois R-02-17
WHEREAS, the Elmhurst Park District (the District), DuPage and Cook Counties, Illinois, being duly established by an "Act" of the Illinois Legislature, 70ILCS 1205 and,
WHEREAS, the Elmhurst Park District was established by the Citizens of the City of Elmhurst pursuant to the above referenced Act in 1920 through a referendum as a separate unit of local government and,
WHEREAS, based on the District's Mission: LIFETIME ENJOYMENT The Elmhurst Park District provides recreational "experiences for the lifetime enjoyment of people who live and play in Elmhurst." and,
WHEREAS, Anthony Pelosi was first elected to the Board of Park Commissioners in 2011 and served
for six years until his retirement on the 24th day of April 2017 and,
WHEREAS, during his tenure as a Park Commissioner, Anthony Pelosi held the office of Park Commissioner, served on Board Committees including the People for Elmhurst Parks, Finance, and the Sugar Creek Golf Course Board. Anthony Pelosi was instrumental in helping the Elmhurst Park District promote and attain the following initiatives: complete the 2013-17 Strategic Plan; implement the 2013-17 Strategic Plan, Program Plan, a community needs assessment, and focus groups and public meetings; indoor sports facility study; achieved Illinois Distinguished Agency Reaccreditation; received Park District Risk Management Association Accreditation; and Finalist and Honorable Mention of the Illinois Governor's Sustainability Award; received the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting and Distinguished Budget Presentation Awards in six consecutive years, purchased 1.4 acres of property to increase the District's open space and enhance park and recreation opportunities; developed legally compliant and comprehensive administrative, operational, personnel, and safety policies; built four new playgrounds including the Butterfield Park Playground for Everyone inclusion playground; obtained numerous grants totaling over $2.6 million including a $1.8 million P ARC grant for the renovation of the historical Wilder Park Conservatory and greenhouses and a $400,000 OSLAD grant for improvements to Butterfield Park; negotiated intergovernmental and agency agreements with the community organizations, which have saved taxpayers hundreds of thousands of dollars in funds including the City of Elmhurst for stormwater management, and gave COUNTLESS hours toward the park and recreation movement in ELMHURST.
~OW THEREFORE, be it resolved by the Board of Park Commissioners of the Elmhurst Park District, DuPage and Cook Counties, Illinois that Anthony Pelosi be recognized for his service to the Elmhurst Park District, the citizens of Elmhurst, the Board of Park Commissioners and Staff and,
;b:JJJLJ Kevin Graf ~ ~
ATTESTED:
(S E A L) tary Board of Park Commissioners
Agenda #10b
FUTURE AGENDA Revised 04/24/17
New/Expanded Facilities (02/10/16) New Indoor Facility (10/11/16), (10/24/16) Senior Center (12/16/15) Wagner Community Center expansion
