WINNETKA PARK DISTRICT REGULAR BOARD MEETING THURSDAY, APRIL 24, 2014

Community Room 540 Hibbard Road

6:30 P.M.

AGENDA

1. Call to Order/Roll Call

2. Additions to Agenda

3. Approval of February, March 2014 Financials 4. Approval of April 2014 Vouchers 5. Remarks from Visitors 6. Approval of Minutes A. Public Hearing Minutes from March 13, 2014

B. Regular Park Board Meeting Minutes from March 13, 2014 C. Executive Session Meeting Minutes from March 13, 2014

7. Committee Reports A. Parks and Beaches Committee Meeting Minutes from April 10, 2014 B. Administration Committee Meeting Minutes from April 10, 2014 C. Finance Committee Meeting Minutes from April 10, 2014

8. Communications

A. Anne Marie Lee – Boy Scout Troop 20 B. Liza Sullivan 9. Unfinished Business A. NSSRA Resolution B. Skokie Playfield Service Center Bids C. Lakefront Master Plan Budget 10. New Business A. Annual Meeting B. Committee Responsibilities

1

C. Liaison Responsibilities 11. Matters of the Director 12. Board Liaison Report 13. Remarks from Visitors 14. Staff Reports 15. Executive Session The Board will enter Executive Session to:

A. Consider information regarding appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel to determine its validity. 5ILCS 120/2(c)(1)

16. Adjournment Persons with disabilities requiring reasonable accommodations to participate in this meeting should contact the Park District’s ADA Compliance Coordinator, John Muno, at the Park District’s Administrative Office, 540 Hibbard Road, Winnetka, IL Monday through Friday from 8:30 a.m. to 5:00 p.m. at least 48 hours prior to the meeting. Telephone number 847-501-2040; Fax number 847-501-5779. Requests for a qualified interpreter require five (5) working days advance notice.

2

1 of 2

---------- t-orwarded message ----------From: Liza Sullivan <lsullivan@theallianceforec.org> Date: Sun, Mar 30, 2014 at 7: 19 AM Subject: Thank you! To: jmuno@winpark.org

Dear John,

Thank you for supporting and attending yesterday's event. We estimate that over 200 people attended throughout the day. I will send photos soon, but in the meantime wanted to thank you again for making this community event happen. I recognize how extremely busy you and your team are, so I feel very fortunate for your willingness to continually partner on added initiatives like this one. I am especially thankful to Toby for making each collaboration such a success. He is a smart, enthusiastic, hardworking, and positive team player and he amazes me with his ability to balance all that is on his plate. I recognize that yesterday was a weekend event and I appreciate his willingness to participate all day, taking away from his family time.

Much appreciation,

Liza

Liza Sullivan

Incoming Executive Director

The Alliance for Early Childhood

Email : LSullivan@TheAllianceForEC.org

Work: (847) 441 -9001

Cell: (773) 343-8696

4/2/2014 9:36 AM

14

ANNE-MARIE LEE

lAbb ~I lln 1oe:htt 1-P- c-P (<~tm. s{/tlr\. A~

11Y1d -ihtl l'Yil S. S WO vJ d \A..\q '1U -itirtn \6 ~VI o.V1<l ~ omve. Pa.v\b Wined- '&JG.Yd -fcv \Nd l.()\11'\\V\~ us oJ-~ (\'\{lY\'.,\ri \3th me:e-11V)2. 1\iiv {:Lo\J-n wije- \J&L'\ ~Y\0°'5 ed lYJ --tVJc, X\ Woblivd WOo<ls. p,zy-t. (> \tlns tAvJd ~evi VI{).~ ~~-\(;fur\ ilvl l vnoJf ct di S Cl.A S '}si M ll n~

·-- -

w~ } \ti <JVh-C w \-11;i ca ari Vi4 v 1 vi g Mt~ CJ w h

. ~\V\l6n ~e5tlvoUv:9 -thv -fvd~v.e, ~-e+u..e. J. OffV'<'.J&OJc ~w '15uf pov+- of~ Sc<'.l vis la~ <via ll\I V?j '1-o V"l(')f- ()Vl iy Lltkvivt 1tiu ~ v:0 \olxf- --m \)() { Ge 0 (JI \IJ\ ()YI~ Ci :'l l/\SC1 I,

'lhVl¥1"6 ~ tA --fuv l(§l Ne '11 YV\6.

tXst ~l'lvJ:i' ~VU--m~~w

15

Winnetka Park District

Board Summary Date: April 4, 2014 To: Board of Commissioners Subject: Resolution No. 14-04-24 From: Libby Baker, Administrative Assistant

Summary The next step in the process of accomplishing the goal to secure the most suitable permanent location for NSSRA with a partner agency is to petition the Cook County Circuit to gain permission to sell NSSRA’s current building at 3105 MacArthur Boulevard in Northbrook. The current building is owned by NSSRA which means it is owned by its 13 partners. According to State Law the sale of real property, smaller than 3 acres, by a Park District or Municipality must receive approval from the Cook County Circuit Court. This step does not mean that the NSSRA building is being sold at this time and according to NSSRA’s Articles of Agreement the NSSRA building can only be sold after approval of sale by the NSSRA Board of Directors and two thirds of the Partner Agency Boards. This step simply provides NSSRA with the ability to sell the building legally.

Recommendation Staff recommends approval of Resolution No. 14-04-24 to ratify NSSRA Board action authorizing petition to Circuit Court for leave to sell property no longer needed for park or special recreation purposes.

END

16

RESOLUTION 2012-1 OF NSSRA BOARD OF DIRECTORS TO AUTHORIZEPETITION TO CIRCUIT COURT FOR LEAVE TO SELL PROPERTY

NO LONGER NEEDED FOR PARK OR SPECIAL RECREATION PURPOSES

WHEREAS, the Northern Suburban Special Recreation Association (“NSSRA”) has its

administrative offices at and since 2003 has owned a one-acre parcel of land commonly known

as 3105 MacArthur Boulevard, situated in an industrial park in the Village of Northbrook in

Cook County, Illinois (the “Subject Property”); and

WHEREAS, the Board of Directors of NSSRA hereby finds that the condition and

location of the Subject Property no longer adequately serves NSSRA’s need for administrative

offices and ancillary facilities to coordinate the provision of special recreation services and

programs for the more than 5,000 participants and their families served by NSSRA, and

accordingly determines that the Subject Property is no longer needed or deemed necessary or

useful for the purpose of park or special recreation purposes; and

WHEREAS, the Amended and Restated Articles of Agreement for Northern Suburban

Special Recreation Association (“Amended and Restated Articles”) approved and in effect since

April 19, 2012 provide in Articles III.A.3. and V.A. that NSSRA may enter into agreements with

a member agency, another unit of local government, or another person or entity for the sale of

real property, upon approval by two-thirds vote of the entire NSSRA Board of Directors and

ratification by two-thirds of Member Agency governing boards; and

WHEREAS, NSSRA and its Member Agencies are authorized, pursuant to the above-

cited provisions of the Amended and Restated Articles, the Park Commissioners Land Sale Act

(70 ILCS 1235/1), the powers conferred by Article VII, Sections 1, 6(a) and 10(a) of the 1970

Illinois Constitution, and the 1973 Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.), to

petition the Circuit Court of Cook County for leave to sell the Subject Property upon such terms

and conditions as said Court may think proper;

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Northern

Suburban Special Recreation Association that:

Section 1. The preamble recitals set forth above are hereby reaffirmed and incorporated

in this Resolution as if fully set forth herein.

Section 2. The Board hereby approves and authorizes NSSRA legal counsel to file in the

Circuit Court of Cook County a Verified Petition Pursuant to 70 ILCS 1235/1 For Leave To Sell

EXHIBIT 117

Land No Longer Needed For Park Or Special Recreation Purposes (the "Petition"), in

substantially the form attached to this Resolution, and to make reasonable revisions and changes

to the form thereof in the course of proceedings on the Petition as may be necessary or

convenient to obtain the Court's permission to sell the Subject Property.

Section 3. The Board hereby designates its Chair Bradly Burke or Vice-Chair Mary Van

Arsdale, and NSSRA' s Executive Director and Board Secretary Craig Culp as the individuals

authorized to execute on its behalf such instruments of conveyance, contracts and other

documents as may be needed to effectuate sale of and transfer of title to the Subject Property

Section 4. The Secretary of this Board is hereby instructed to send a copy of this

Resolution, including the attached form of the Petition, to the governing board of each Member

Agency, with the request of this Board that each such governing board take formal action to

ratify the NS SRA Board's action authorizing the filing of the Petition, and thereafter to certify

such action to the Secretary of this Board.

Section 5. All resolutions or parts of resolutions in conflict herewith shall be and the

same are hereby repealed, and this resolution shall take effect immediately upon its passage.

Adopted this 21st day of June, 2012.

A YES: Deerfield, Kenilworth, Lake Bluff, Northbrook, Northfield, Riverwoods, Wilmette, -Winnetka

NAYS: None

ABSTAIN: Highwood

ABSENT: Glencoe, Glenview, Highland Park, Lake Forest

Recreation Association

Secreta , Board of Direct rs Northern Suburban Spec'al Recreation Association

18

IN THE CIRCUIT COURT OF COOK COUNTY CHANCERY DIVISION Northern Suburban Special Recreation, ) ) No. _______________ Petitioner. ) VERIFIED PETITION PURSUANT TO 70 ILCS 1235/1 FOR LEAVE TO SELL LAND NO LONGER NEEDED FOR PARK OR SPECIAL RECREATION PURPOSES NOW COMES the Northern Suburban Special Recreation Association, by its attorneys

Robbins, Schwartz, Nicholas, Lifton & Taylor, Ltd., and for its instant Petition For Leave To

Sell Land in accordance with the provisions of 70 ILCS 1235/1 (“Petition”) states as follows:

PETITIONER

1. The Northern Suburban Special Recreation Association (“NSSRA”) is an

association of the following 10 park districts and three home rule municipalities (“Member

Agencies”) located in Cook and/or Lake County, Illinois:

Deerfield Park District Park District of Highland Park Winnetka Park District Glencoe Park District Northbrook Park District City of Highwood Glenview Park District Northfield Park District City of Lake Forest Kenilworth Park District Wilmette Park District Village of Riverwoods Lake Bluff Park District 2. NSSRA has its administrative offices at and owns a one-acre parcel of land

commonly known as 3105 MacArthur Boulevard, situated in an industrial park in the Village of

Northbrook in Cook County, Illinois, which property is the subject of this Petition (“Subject

Property”). The legal description of the Subject Property is set out in Exhibit A of the separately

bound volume of exhibits to this Petition filed concurrently herewith.

3. NSSRA is organized and operates pursuant to the provisions of Sections 5-8 and

8-10b of the Park District Code (70 ILCS 1205/5-8 and -/8-10b) and Section11-95-14 of the

19

Illinois Municipal Code (65 ILCS 5/11-95-14) and of its Amended and Restated Articles of

Agreement (“Amended Articles”), as well as pursuant to the authority conferred by Article VII,

Sections 1, 6(a) and 10(a) of the 1970 Illinois Constitution, and by the 1973 Intergovernmental

Cooperation Act (5 ILCS 220/1 et seq.) providing that local governments may contract and

associate among themselves to exercise, combine or transfer any power or function in any

manner not prohibited by law or ordinance. A copy of NSSRA’s Amended Articles has been

submitted as Exhibit B to this Petition.

4. NSSRA is governed by a Board of Directors consisting of one representative from

each of its 13 Member Agencies. See Exhibit B (Amended Articles), Article III.A.1. NSSRA’s

operations are funded in part by contributions from its Member Agencies, in part by reasonable

fees charged for participation in its programs, and in part by charitable contributions generated

through efforts of its non-profit 501(c)(3) affiliate the Northern Suburban Special Recreation

Foundation.

LEGAL AUTHORITY FOR THIS PETITION 5. NSSRA brings this Petition pursuant to Section 1 of the Park Commissioners

Land Sale Act, 70 ILCS 1235/1 (the “Act”), which states in pertinent part that:

Any board of park commissioners having the control or supervision of any public park, boulevard, driveway, or highway, and having any piece or parcel of land not exceeding 3 acres in area, which shall no longer be needed or deemed necessary or useful for the purpose of said park, boulevard, driveway or highway may apply to the Circuit Court of the county in which such piece or parcel of land is situated, by petition in writing for leave to sell the same. Notice of such application shall be given by said board of park commissioners in some newspaper published in said county at least ten days before the day named therein. All persons interested may appear before said Circuit Court either in person or by attorney when said application shall be made, and object to the granting thereof. After hearing all persons interested, if said court shall deem the granting of said application to be for the public interest, it shall direct that the property mentioned in said application, or any part thereof, be sold and

20

conveyed by the said board of park commissioners for the use of said park, boulevard, driveway or highway, upon such terms and conditions as said court may think proper.

6. Each of NSSRA’s 10 park district Member Agencies is authorized by the Act to

avail of this procedure to dispose of property, not exceeding three acres in size and no longer

needed for park or recreation purposes, which they own or in which they have an ownership

interest.

7. Pursuant to Article VII, Section 6(a) of the Illinois Constitution of 1970, and their

home rule powers, each of NSSRA’s three Member Agencies which are Illinois home rule

municipalities may likewise dispose of such a parcel of park or recreation property which they

own or in which they have an ownership interest, by availing of the procedure described in the

Act through the adoption of a local ordinance so providing. The sale by a home rule city or

village of a parcel of property no longer needed or useful for park or recreation purposes is

clearly a matter pertaining to its government and affairs. A home rule city or village’s

disposition of real property by means other than those provided for in the Illinois Municipal

Code is not expressly limited by statute. See Ill.Const.1970 Art. VII, § 6(a) and 6(g); City of

Carbondale v. Eckert, 76 Ill.App.3d 881, 889-90, 395 N.E.2d 607, 613 (5th Dist. 1919) (absent a

statute specifically limiting home rule powers, a home rule unit may enact an ordinance

providing for the sale of its property).

8. Moreover, pursuant to the Intergovernmental Cooperation Ac, 5 ILCS 220/1 et

seq., the NSSRA’s Member Agencies may associate among themselves to exercise any power or

function in any manner not prohibited by law or ordinance.

9. The bringing of this Petition and publication of the Notice have been duly

authorized by action of the NSSRA Board of Directors and by action of the respective governing

21

boards of each of NSSRA’s Member Agencies. A copy of the authorizing resolution of the

NSSRA Board of Directors, and a copy of the authorizing resolution or ordinance of each

Member Agency’s governing board, are included as Group Exhibit C in the separately bound

volume of exhibits to this Petition.

10. In accordance with the Act, NSSRA’s governing Board of Directors will, at

least10 days before the date set for hearing on this Petition, cause a Notice of the Petition (the

“Notice”) to be given by publication in ___________________, a newspaper published in Cook

County and having general circulation in the communities served by NSSRA’s Member

Agencies. The Notice will be published in substantially the form set out in accompanying

Exhibit D to this Petition.

PROPOSED MANNER OF SALE

11. NSSRA seeks to conduct the sale of the Subject Property, or any part thereof, by

public competitive bidding, after due advertisement of the proposed terms and conditions of sale,

including a minimum bid price.

12. In accordance with the notice publication requirements of Section 10-7d of the

Park District Code (70 ILCS 1205/10-7d), and in an effort to attract and increase the

marketability of the Subject Property to a significant group of prospective purchasers, the

advertisement will be published for two successive weeks, once each week, the first publication

to be not less than 15 days prior to the date fixed for sale, in a newspaper published and of

general circulation within the territory of NSSRA’s Member Agencies in Cook and Lake

Counties, Illinois. The advertisement will also be posted continuously on NSSRA’s website at

www.nssra.org for a period beginning not fewer than 15 days prior to the date fixed for sale.

22

13. NSSRA will obtain one or more independent appraisals for purposes of

establishing the value of and setting a minimum bid price for the Subject Property.

14. If no bids in an amount equal to or greater than the advertised minimum bid price

are received at the proposed public sale, NSSRA additionally seeks leave to sell the Subject

Property, or any part thereof, in any commercially reasonable manner, including (without

limitation) by engaging the services of licensed commercial real estate broker and/or negotiating

a sale of the Subject Property for a lower price.

WHY THE GRANT OF THIS PETITION IS IN THE PUBLIC INTEREST

15. The condition and location of the Subject Property no longer adequately serves

NSSRA’s need for administrative offices and ancillary facilities to coordinate the provision of

special recreation services and programs for the more than 5,000 participants and their families

served by NSSRA.

16. Although the Subject Property is an attractive and well-designed industrial park

near access to I-94, 3105 MacArthur is in the interior of the park and is not optimally easy to

locate for members of the public seeking to register for NSSRA programs or to visit the

administrative offices for other purposes. Due to size and zoning limitations, the Subject

Property cannot be used for recreational programs or activities, nor does it lend itself to

potentially cost-saving arrangements with a Member Agency for shared use of indoor space

and/or outdoor park facilities.

17. The methods of sale proposed in this Petition are intended and calculated to

enable NSSRA to locate a suitable purchaser or purchasers and elicit an advantageous purchase

price for the unique Subject Property, to the end of continuing and enhancing the ability of

23

NSSRA and its Member Agencies to provide high quality, cost-effective recreational programs

for individuals with disabilities in the communities they serve.

PRAYER FOR JUDGMENT ORDER

WHEREFORE, Petitioner NSSRA requests this Court to enter a judgment order finding

the proposed sale of the Subject Property to be for the public interest, and directing that the

Subject Property, or any part thereof, be sold and conveyed by NSSRA in the manner proposed

above and upon such terms and conditions, if any others, as the Court may think proper.

Respectfully submitted, NORTHERN SUBURBAN SPECIAL RECREATION ASSOCIATION By: __________________________________ One of its Attorneys Heidi A. Katz ROBBINS, SCHWARTZ, NICHOLAS LIFTON & TAYLOR, LTD. 55 W. Monroe Street, Suite 800 Chicago, Illinois 60603 (312) 332-7760 Cook County I.D. No. 91219

24

EXHIBITS TO VERIFIED PETITION PURSUANT TO 70 ILCS 1235/1 FOR LEAVE TO SELL LAND NO LONGER NEEDED FOR PARK OR SPECIAL RECREATION PURPOSES

EXHIBIT A – LEGAL DESCRIPTION OF PROPERTY EXHIBIT B – AMENDED AND RESTATED ARTICLES OF AGREEMENT GROUP EXHIBIT C – COPIES OF BOARDS’ AUTHORIZING RESOLUTIONS OR

ORDINANCES EXHIBIT D – COPY OF PROPOSED NEWSPAPER NOTICE OF PETITION

FOR LEAVE TO SELL PROPERTY

25

VERIFICATION I, Bradly Burke, being first duly sworn on oath, do hereby swear that I have read the

foregoing Verified Petition Pursuant To 70 ILCS 1235/1 For Leave To Sell Land No Longer

Needed For Park Or Special Recreation Purposes, and that the matters stated therein are true to

the best of my knowledge and belief.

___________________________ [Name] Chairperson Board of Directors Northern Suburban Special Recreation Association Subscribed and sworn to before me this ___ day of ________, 2012. ____________________________ Notary Public

26

STATE OF ILLINOIS ) ) SS

COUNTY OF COOK )

SECRETARY'S CERTIFICATE

I, the undersigned, being duly qualified and acting Secretary of the Board of Directors

of Northern Suburban Special Recreation Association having its principal office in Cook

County, Illinois, do hereby certify that attached hereto is a true and correct copy of a

Resolution entitled:

RESOLUTION 2012-1 OF NSSRA BOARD OF DIRECTORS TO AUTHORIZE PETITION TO CIRCUIT COURT FOR LEA VE TO SELL PROPERTY

NO LONGER NEEDED FOR PARK OR SPECIAL RECREATION PURPOSES

which Resolution was duly adopted at a regular meeting of said Board held on the 21st day of

June, 2012.

I do further certify that a quorum of the Board of Directors was present at said meeting,

and that all requirements of the Illinois Open Meetings Act were complied with.

Given under my official hand this 21st day of June, 2012.

Secretary Board of Directors Northern Suburban Special Recreation Association

27

RESOLUTION TO RATIFY NSSRA BOARD ACTION AUTHORIZING PETITION TO CIRCUIT COURT FOR LEAVE TO SELL PROPERTY NO LONGER NEEDED FOR PARK OR SPECIAL RECREATION PURPOSES WHEREAS, the Winnetka Park District is a Member Agency of and a party to the

Amended and Restated Articles of Agreement for Northern Suburban Special Recreation

Association ("NSSRA"); and

WHEREAS, the NSSRA Board of Directors has approved Resolution 2012-1 To

Authorize Petition To Circuit Court For Leave To Sell Property No Longer Needed For Park Or

Special Recreation Purposes (“NSSRA Board Resolution 2012-1”), a copy of which is attached

as Exhibit 1 hereto, and has asked the governing board of each NSSRA Member Agency to

ratify the NSSRA Board’s said action; and

WHEREAS, this Board of Park Commissioners of the Winnetka Park District concurs in

the findings and determinations set forth and actions provided for in NSSRA Board Resolution

2012-1;

NOW, THEREFORE, BE IT RESOLVED by this Board of Park Commissioners, as

follows:

Section 1. The preamble recitals set forth above are hereby reaffirmed and incorporated

in this Resolution as if fully set forth herein.

Section 2. The actions of the NSSRA Board of Directors provided for in NSSRA Board

Resolution 20-12 are hereby approved and ratified.

Section 3. That the Secretary of this Board of Park Commissioners be and is hereby

instructed to send a certified copy of this Resolution to the Executive Director of the NSSRA.

28

Section 4. That all resolutions or parts of resolutions in conflict herewith shall be and the

same are hereby repealed, and this Resolution shall take effect immediately upon its passage.

ADOPTED BY ROLL CALL VOTE THIS 24th DAY OF APRIL, 2014.

AYES:

NAYS:

_______________________________ President, Board of Park Commissioners Winnetka Park District ________________________________ Secretary, Board of Park Commissioners Winnetka Park District

29

STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) SECRETARY’S CERTIFICATE

I, the undersigned, being duly qualified and acting Secretary of the Board of Park

Commissioners of the Winnetka Park District, Cook County, Illinois, do hereby certify that

attached hereto is a true and correct copy of a Resolution entitled:

RESOLUTION TO RATIFY NSSRA BOARD ACTION AUTHORIZING PETITION TO CIRCUIT COURT FOR LEAVE TO SELL PROPERTY NO LONGER NEEDED FOR PARK OR SPECIAL RECREATION PURPOSES which Resolution was duly adopted at a regular meeting held on the ___ day of ____________,

2014.

I do further certify that a quorum of the Board of Park Commissioners was present at said

meeting, and that all requirements of the Illinois Open Meetings Act were complied with.

Given under my official hand this ___ day of ___________, 2014.

________________________________ Secretary, Board of Park Commissioners Winnetka Park District

30

Winnetka Park District

Board Summary Date: March 24, 2014 To: Board of Commissioners Subject: Bid Tabulation – Skokie Playfield Service Center Upgrades From: Robert Smith, Executive Director Summary: As part of the ongoing renovation of the Skokie Playfield Service Center, bids were received and publically opened on March 21. Work related to plumbing and electrical upgrades required separate bid documents. Both scopes of work entail rough in of new water and electrical service to the facility. This will allow future interior renovation phases to proceed in a seamless manner. Two bids were received for each scope of work. A summary of the bid tabulation is below and a formal recommendation from Green Associates is attached. Electrical: Plumbing: Company Bid Company Bid Krause Electric $38,709 DeFranco Plumbing $38,950 Zion, IL Palatine, IL. Richmond Plumbing $41,565 Ernie Peterson Plumbing $39,727 Woodridge, IL. Waukegan, IL. FY2014 Budget Allocation: $100,000 Recommendation: Though only two proposals were received for each scope of work, bids were very close which indicates that the documents are clear and the submitted proposal is reflective of the true cost of work. Staff recommends that the Park Board approve the bids from Krause Electric of Zion, IL. for a total sum of $38,709 and DeFranco Plumbing of Palatine, IL. for a total sum of $38,950 for the electrical and plumbing upgrades for the Skokie Playfield Service Center. END

31

21 March 2014 Mr. Robert Smith Executive Director Winnetka Park District 540 Hibbard Road Winnetka, IL 60092 Re: Service Center Electrical and Plumbing Improvements Project No. 0524-201402 Dear Mr. Smith, On 21 March 2014 at 10:00 A.M. we received and opened bids for the referenced project. Four bidders submitted bids and the bids are summarized on the attached Bidders Tabulation List. There were two bids received for the Electrical Work Contract and two bids received for the Plumbing Work Contract. Electrical Work Contract The low bidder was Krause Electrical Contractors with a Base Bid of $38,709.00. The bid submitted was complete and correct. All required attachments were submitted and the addendum issued was acknowledged on the bid form. I have reviewed the scope of work with Mr. Paul Hill of Krause Electrical Contractors. He indicated that there were no qualifications or exceptions to his bid, and his review of the scope of work was complete. GreenAssociates, Inc. has worked with Krause Electrical Contractors on several previous school projects which were completed successfully. On the basis of the bid submitted, the scope of work review and previous work experience with the contractor, we recommend an award of contract for the Electrical Work Contract to Krause Electrical Contractors in the amount of $38,709.00. Plumbing Work Contract The low bidder was DeFranco Plumbing, Inc. with a Base Bid of $38,950.00. The bid submitted was complete and correct. All required attachments were submitted and the addendum issued was acknowledged on the bid form. I have reviewed the scope of work with Mr. Troy DeFranco of DeFranco Plumbing, Inc. He indicated that there were no qualifications or exceptions to his bid, and his review of the scope of work was complete. GreenAssociates, Inc. has worked with DeFranco Plumbing Inc. on several previous school projects which were completed successfully. On the basis of the bid submitted, the scope of work review and previous work experience with the contractor, we recommend an award of contract for the Plumbing Work Contract to DeFranco Plumbing, Inc. in the amount of $38,950.00. If I can answer any questions about the project or bids received, please let me know. Sincerely,

Colin A. Marshall, AIA Project Manager J:\clnt\0524\201402\BN\201402-002.docx

32

BIDDERS TABULATION LIST

GreenAssociates, Inc. Client:

111 Deerlake Road, Suite 135 Project:

Deerfield, Illinois 60015 Project Number:

Telephone 847-317-0852 Date/Time: 21 Mar 14 10:00 AM

Facsimile 847-317-0899

1 Krause Electrical Contractors √ √ $38,709.00

2 Richmond Electric Co. √ √ $41,565.00

3 DeFranco Plumbing, Inc. √ √ $38,950.00

4 Ernie Peterson Plumbing √ √ $39,727.00

5

Winnetka Park District

Service Center Electrical & Plumbing Improvements

0524-201402

Addendum

1 Bidder Bid Bond

Electrical Contract

Base Bid

Plumbing Contract

Base Bid

6

7

8

9

10

Page 1 J:\clnt\0524\201402\BN\201402-Bid Documents.xlsx

33

Winnetka Park District

Board Summary Date: April 2, 2014 To: Board of Commissioners Subject: Lake Front Master Planning – Facilitator Proposal From: Robert Smith, Executive Director Summary: Please find attached the proposal from The Lakota Group for facilitating the Lakefront Master Plan. The proposal breaks down the three phases of the planning process and anticipated hours of each consultant engaged throughout the process. These hours are based on an extensive public hearing phase. Should broad base support for design concepts develop early on in the process, the number of hours scheduled for each phase might be reduced resulting in a lower overall cost. The overall cost for this comprehensive plan is estimated to be $237,961. However, anticipating the award of our grant submittal for matching funds up to $119,000 to the Illinois Department of Natural Resources (IDNR), the out of pocket cost to the park district would be cut in half. This is a reimbursable grant program where, upon an independent audit of expenses, funds will be reimbursed to the Winnetka Park District. Staff expects to complete the planning process in the first quarter of 2015. Funds from IDNR, if any, would be received in the third or fourth quarter of that year. The FY2014 Budget for this initiative is $150,000. With the application of the matching funds from IDNR, if awarded, this will bring the overall cost under budget by approximately $31,000. Recommendation In the interest of moving our planning process forward, staff recommends that the Parks and Beaches Committee forward the attached budget proposal to the full Park Board for consideration and approval, the budget proposal from The Lakota Group of Chicago, IL. for a not to exceed amount of $237,961 at the next business meeting scheduled for April 24. END

34

Winnetka Parle District Lakefront Master Plan Winnetka Park District -- DRAFT FOR REVIEW December 10, 2013

Work Scope/Phases/Tasks/Hours/Fees : , .. _ .. ::: . .-":_.·.,:; .-:

PHASE 1: ENGAGE Task LI: Pialect Klck-offl(eetlt12 & Si1e Tours (l!ee•!n" #I> Tmk L2: Stlkcboldu IJsr a.nd Conto.c11 Tmk LJ: Pialttt Websiie

Tmk L~: 9..., lf~"'"" Tmk LS: Pion Redew

Task L61 L4kefront Addsat\" Commlnee llee•lne (l(eetln2 #2) TRSk L7: Stllkehalder Focus Gtoups (l(ee!in..s #J.5) Tnak LS: Lakelion1 Addsarv Commluee Mee!in.. (l(eetlt12 ~

Tosk L9: Comm unliv Open Hause (l(eedn2 #7)

Task LIO: S~halder S= Memo

Clfeed"" #8)

Task L12: ParkD!saict S1aa'l!eelino: Die•""" #91

PHASE 2: ANALyzE Task 2.1: Site Anal\"lls & Pbvsicol Condldons

Task 2.3: Lakeliont Achisorv Comm lltee l!eetlnv (l!eedt12 #10)

Task 2.4: Commun!!)' Open Hause #2 (lleedn2 #11)

Task 2.5: S1a1e ortbe Lalcelioni Swnmru.· Memo

TAik 2.6: l..akeliontAddsat\" Comm luee l!eetln2 ll!ecdnl! #121

TOlk 2.71 lnfozmal Park Boan! Presen1adan (l-leelin2 #13)

TAik 2.8: Patk Dl1aiet S1alflledew l!eedn" !?tfecrinl! #HI

Toco! Phase 2 Fee bv firm

PHASE 3: ENVISION Task 3.1: Schem:itic Des~ Altemnti\"C'S

TASKJ.3: Comoaraim.Anoksls Mou!.'<

TASK 3.5: Communliv Visia•'•" Wodcshoa #3 Dle•''"" #!GI

TASK 3.6: Wadcshop Swnmarv Task 3.7: Lakeliont.Alhisarv Comminec llec!in.. (l(ee!in.. #17)

Task 3.8: Pre(etml Desil!n A11emadn:(1)

T.uk 3.9: Jmnlementodon Stratc~ics Task J .10: Drart Lokdron1 l!auer Plan R~an

TASK 3.11: Lokolion1 Achi••I)' Commiuee Raie"• lleetlnc !Olecd"" #181 TASK 3.12: CommunilV Ooen House #4 (l(eetinR #19)

Tosk 3.13: Final Parkllas1er Pion "">alt

TASK J.H: Firui.I Park Board Pttsen1otlan (lleetln2 #20) TASK 3.15: final VUJaee Council Presen1atlan (llecdng #21)

TASK: 3.16 O\\ner's CPA CertlGed Audl1 ('"see <!<pense adma1e bellm?

Toca! l'hase 3 Fee b\' firm

Total Hoon b\· Stall"

Subtotal Fee b,· S111fi' Total Fee b\· Finn

Project Fee To12l = "CPA Certified .-'.udit E."'pense = El<pense Estimate {5% of Fee) =

Total Project Budget=

$223,296

$3,500

$ll,165

5237,961

LAKOTA GHA

"D "'" ..

J

2

16 16 2 2

16 2

35 29 38 21 11 SS.SID 5850 $120 $1,160 S3,360 Sl,210

16 2 12 -IO 16

2 2 24

6 2

4 17 23 22 108 13 32

$1,080 $1,370 SJ,740 511,880 S2,060 Sl,056 SJ,520 524070 $6,656

16 40 60 2 16

2 6 2

4 2

J 16 .;(I 2

2 16 24 2

2 8 2 4 24 2

2 4 16 3

2 8 2 2

2

26 36 108 200 31 32

S9,600 S6,l20 Sl5,l20 522,DOO $1,960 5792 S.l,520

557 780 59,272

92 78 I 63 Ill I 346 65 16 I 75

S22.0SO S146:?0 I SIO i!O 515~0 536060 Sl0,.:00 S2112 SS.250 so 5101,210 520,762

SsaffCatcrgri« St~O" C;Ucgorin

.-\.Pcincip:il 52-IO A. Asscodate /Senior E'ngineer $160

B. \ice PtcUdent 5190 B. Profession.al Enalneer $132

C. Scruoc .\uoci.ue Sl70 C. Staff Enalneer /Tech $110

0 . Piajw Pbmm/Dcligoer/ll:=ge: 5140

E. Phnncr/Designet SllO

35

Shabica Baird

.. . _;,;,: :_:n · ·c:· .. ·

3

2 16 16

2 3 3

2 2 2 2 2

28 32 10 2G

57,1.fO 55600 SL750 so SS,278 5905 5516 SG,923

·- ··· . -~ -· .: -.· ·-:.·:; ,;,, ~ ' - ...... .: . ~ : . ·· .. -···

16 16

2 2

2 2

2 2 20 12 20 16 11 28

52,295 53,500 52,100 Sl,160 53,248 SI 991 53,612 5')055 511.539

4 16 40

2

2 2 3

2 2

2 4 2 16

2 1 2 2 4 2

2

3 3 4

2 4

2

10 26 37 17 29 18 79

52,550 54,550 SG,475 5')86 SS,887 53,258 SI0,191

SH,561 522,136

:·:;~ ~- - ·· ;·~ - -,,..-_ .... . -. ' ••,. '.-~:v . . , .. ·~ ... -....... -. ... . ··-·-~ ..... .... .. .. . .: .~: - . : ... ... ·~- , .... . ~ ... .-...,, "

47 78 I 59 I 37 71 I 34 I U1 I 511985 513650 I S10.325 I S:?.146 514413 I $6154 514.319 I

S38,10G S.f0,598

Sta fr Correori" Staf(C;ncroria

A. Otarles Shoblca, P .G., Ph.D. $255 A. Princlp1I

8. Jon 5habica $175 8. Senior Profess!onol 11

C. Stefanie Nqelbach, CPESC $175 C. Staff Professional II

D. M1llsa Bach $58 D. Stiff Proftss!on1i I

."'---'

5224

16

52,688

4

4

25 52,800

51

55 712

$203

$181

$129

$112

.

2

2

2

IG 53,520

20 I S4 400 I

S11dfCatre:ori"

A. Level I

8. level II

C. Level IV

OKW

.-_ B "-t·' ·= ;- c: · .. -.... ~ o· .-..

2

2

2 2

17

52,550 SHJO

12

12

2

19 32 52,850 53,520

«•10

.f()

3

3

18 SG 52,700 SG,160

512,380 ! - ;:'• ~ ~:· .

54 92 I SS 100 SI0,120 l

522,620

$220

$150

$110

so

so

so

so

36

To: Board of Commissioners From: Robert Smith

Re: Annual Board Meeting Date: April 18, 2014 Summary The Annual meeting will be held on Thursday, May 15. The evening will start with the Annual Board meeting at 6:30 and will be immediately followed by the Regular Board meeting. The purpose of this meeting is to: 1) Elect the President and Vice-President for the coming year.

2) Appoint Officers: Treasurer, Attorney, Secretary/Director. 3) Determine Committee assignments. 4) Appoint Board representatives to various boards, associations and leagues.

Board Action This memo is being distributed to give each Board member time to give thought on the leadership of the Board and if any member would like to change their committee/liaison appointments. Any changes would be effective immediately.

37

Board Summary Winnetka Park District

Date: April 18, 2014 To: Board of Commissioners Subject: Committee Responsibility Guidelines and Desired Assignments -For Review and Consideration From: Robert Smith, Executive Director Summary: The Winnetka Park District Board of Commissioners is comprised of several committees. These committees include Revenue Facilities, Recreation, Parks and Beaches, Administration, Finance and Audit. Another temporary committee is the Capital Construction Oversight Committee. Listed below are the committees and the descriptions of their responsibilities. Composition of the Committees The President, with Board approval, shall appoint to the committee the number of Commissioners deemed appropriate and shall name one Commissioner as committee chair. All commissioners, the Board Officers and Executive Director shall serve as ex-officio members of all committees. Responsibilities A committee is not authorized to take any action. It is responsible for submitting verbal reports to the Board as necessary and shall recommend action, if required, be taken by the Board. No committee member shall be bound by a majority report. Any committee member may submit separate or opposing observations to the Board for consideration. Committee Meetings The administrative staff member representing the committee, shall be responsible for establishing the Board Summary description of the topic and determine through the Executive Director the date the topic is to be presented. All committee meetings are to take place on the second Thursday of the month. The park district Administrative Assistant shall be responsible for giving proper notice to the public. Committee meetings will conform to the same open Meetings Act requirements with the exception that agendas shall contain at a minimum the following: Call to Order; approval of Minutes; Old Business; New Business and Adjournment.1 It was determined that there is a need to outline responsibilities of each committee to provide guidance to help the committee be effective in their work. Following is the current committee makeup and responsibilities:

38

Administration Committee Ian Larkin, Chair Richard Pierce, Member Gerri Kahnweiler, Member Robert Smith, Staff The Administration Committee shall consist of three Commissioners (with one of the Commissioners appointed chair by the President). This committee considers recommendations on all issues relating to the administration of the District. This committee also considers recommendations on all issues relating to Strategic Planning. Committee involvement includes, but is not limited to:

• Review and participate in development and revisions of the Board Policy Manual. • Review of proposed revisions to the Personnel Policy Manual. • Review of all policy-related staff recommendations. • Participate in development of Strategic Planning process including market plan

development. • Provide direction related to any other proposed planning process. • Participate in developing methods to solicit resident input into planning processes. • Review feasibility studies and their development. • Review of miscellaneous administrative issues impacting the overall District. • Provide monthly committee reports during the Regular Board Meeting. • Support committee recommendations when presented to the Board.

Finance Committee Ed Harney, Chair Ian Larkin, Member Gerri Kahnweiler, Member Bob Farmer, Staff The Finance Committee shall consist of three Commissioners (with one of the Commissioners appointed chair by the President). This committee considers recommendations on all issues relating to finance of the District. Committee involvement includes, but is not limited to:

• The Committee Chair shall review and approve all bills prior to Board approval. • Review and participate in development and revisions of the Board Policy Manual related

to finance. • Provide input when establishing recommendations regarding the capital development

budget. • Review of all policy-related staff recommendations. • Provide monthly committee reports during the Regular Board Meeting. • Support committee recommendations when presented to the Board.

Audit Committee John Thomas, Chair Brad McLane, Member Richard Pierce, Member Bob Farmer, Staff

39

The Audit Committee shall consist of three Commissioners (with one of the Commissioners appointed chair by the President). This committee considers recommendations on all issues relating to the Audit and approval of the Audit once completed. Committee involvement includes, but is not limited to:

• Review of all policy-related staff recommendations. • Review annual audit. • Review of miscellaneous audit issues impacting the overall District. • Provide monthly committee reports during the Regular Board Meeting. • Support committee recommendations when presented to the Board.

Parks & Beaches Committee Teresa Claybrook, Chair Ed Harney, Member Ian Larkin, Member John Thomas John Muno, Staff Bob Smith, Staff The Parks & Beaches Committee shall consist of three Commissioners (with one of the Commissioners appointed chair by the President). This committee considers recommendations on all issues relating to the parks, and beach facilities. Committee involvement includes, but is not limited to:

• Participate in discussions of the care and maintenance of parks and maintenance facilities.

• Review of miscellaneous issues impacting the maintenance of the parks and beaches. • Review all capital projects related to Parks and Beaches. • Provide monthly committee reports during the Regular Board Meeting. • Support committee recommendations when presented to the Board.

Revenue Facilities Committee Richard Pierce, Chair Ed Harney, Member John Thomas, Member Tom Gullen, Staff The Revenue Facilities Committee shall consist of three Commissioners (with one of the Commissioners appointed chair by the President). This committee considers s recommendations on all issues relating to the revenue facilities (Golf, Courses and Range, Ice, Tennis, Platform Tennis and Food and Beverage Contract) for the District. Committee involvement includes, but is not limited to:

• Participate in developing revenue policies for programs and beaches. • Review program and membership data. • Review pricing of all facilities under this category. • Review of miscellaneous issues impacting the facilities.

40

• Provide monthly committee reports during the Regular Board Meeting. • Support committee recommendations when presented to the Board.

Recreation Committee Gerri Kahnweiler, Chair John Thomas, Member Teresa Claybrook, Member John Muno, Staff The Recreation Committee shall consist of three Commissioners (with one of the Commissioners appointed chair by the President). This committee considers s recommendations on all issues relating to the recreation programs for the District. Committee involvement includes, but is not limited to:

• Participate in developing revenue policies. • Review pricing. • Review pricing and admission fees to beaches. • Review program and participation data. • Review of miscellaneous issues impacting the programs. • Provide monthly committee reports during the Regular Board Meeting. • Support committee recommendations when presented to the Board.

Capital Construction Oversight Committee (Temporary – as needed) None assigned The Oversight Committee shall consist of two Commissioners. This committee is charged with the consideration of recommendations on all issues relating to the construction change orders of major construction projects. Committee involvement includes, but is not limited to:

• Review all project change orders for approval. • Keep aligned with the volume of change orders that are submitted for the project. • Provide monthly committee reports during the Regular Board Meeting.

Lakefront Parks and Beaches Master Planning Committee Brad McLane, Chair Ed Harney, Member Richard Pierce, Member John Thomas, Member Gerri Kahnweiler, Member Ian Larkin, Member Teresa Claybrook, Member John Muno, Staff Bob Smith, Staff The Lakefront Parks and Beaches Master Planning Committee shall consist of three Commissioners (with one of the Commissioners being appointed chair by the President). This committee considers recommendations on all issues relating to Lakefront Parks and Beaches Master Planning. Committee involvement includes, but is not limited to:

• Participate in the development of the Lakefront Parks and Beaches Master Planning processes.

• Provide direction related to any other proposed planning process. • Participate in developing methods to solicit resident input into planning process.

41

• Provide monthly committee reports during the Regular Board Meeting. • Support committee recommendations when presented to the Board.

END

42

Board Summary Winnetka Park District

Date: April 18, 2014 To: Board of Commissioners Subject: Community Liaison Responsibility Guidelines – For Review and Consideration From: Robert Smith, Executive Director Summary: The Winnetka Park District Board of Commissioners can serve as one of several community liaisons to represent the Park District in the community. These committees include NSSRA, Plan Commission, Parks Caucus, Winnetka Parks Foundation, and the Environmental /Forestry Commission. The following list of responsibilities was established to provide guidance associated with that work. Composition of the Liaison Committees The President, with Board approval, shall appoint to the Liaison Committees representative of the number of Commissioners deemed appropriate. Responsibilities A liaison committee is not authorized to take any action. It is designed to submit reports to the Board of community activity that is taking place within the Village. The purpose of serving on the community committee is to link the park district to other important functions of the Village or organizations that support the park district. Meetings Meetings are typically called by the organizations in which the liaison serves. The Administrator or the Administrative Assistant will keep the liaison committee representatives informed of the activities of other groups as deemed appropriate and necessary. The current assignments are provided for review and consideration of proposed change. Following are the Liaison Committee’s makeup and responsibilities during 2013/14: NSSRA Liaison Libby Baker Robert Smith The NSSRA Committee shall consist of one representative of the park district. This individual has traditionally been the Executive Director. Libby Baker is currently serving as the liaison. This liaison is asked to communicate with the Board all issues relating to the NSSRA and its relationship with the District. This Involvement includes, but is not limited to:

• Review and participate in recommended revisions of the Policy with NSSRA.

43

• Provide direction related to any NSSRA proposed planning. • Review of miscellaneous administrative issues impacting the District and its relationship

with NSSRA. • Provide quarterly NSSRA reports during the Regular Board Meeting.

Plan Commission Liaison John Thomas, Board Member The Plan Commission Liaison shall consist of one Commissioner. This liaison is charged with communicating with the Board on all issues relating to the Plan Commission and any items that might influence the operations of the District. This Involvement includes, but is not limited to:

• Attend Plan Commission meetings when discussion or action has the potential to influence the Park District.

• Review and participate in development and revisions of the Board Policy Manual related to community planning as it affects the Park District.

• Provide input when establishing recommendations regarding the planning influences on the Park District.

• Provide Plan Commission reports during the Regular Board Meeting as necessary. Winnetka Caucus Council - Parks Committee Liaison John Thomas The Parks Caucus Liaison shall consist of one Commissioner. The liaison is assigned to work with the Winnetka Caucus Council – Parks Committee. A primary responsibility is to identify questions asked of the Village to help guide the Park District. Liaison involvement includes, but is not limited to:

• Engage with the WCC Parks Committee to ascertain village/citizen interests • Park District Survey

o Invite the Caucus Committee to meet with the Park District liaison to review current issues that might need feedback from the community.

o Help to determine the slate of questions to solicit with the Village. o Once the questions have been created, review them with the Park District Board. o Communicate with the Caucus Committee of any adjustments desired by the Park

District. o Provide reports of Caucus progress during the Regular Board Meeting as

necessary. Winnetka Parks Foundation Liaison Ed Harney Ian Larkin The Parks Foundation Liaison shall consist of two Commissioners. These liaisons consider recommendations on all issues relating to the Parks Foundation. Liaison involvement includes, but is not limited to:

• Participate in discussions associated with nurturing the Parks Foundation organization and members.

44

• Review of miscellaneous issues impacting the Foundation. • Review all capital projects related to the Park District and how those projects might apply

to Foundation objectives. • Provide Park Foundation reports during the Regular Board Meeting on a quarterly basis.

New Trier Liaison Gerri Kahnweiler, Board Member The New Trier Liaison shall consist of one Commissioner. These liaison members are responsible with the understanding of the activities of New Trier High School and those activities that influence the Park District. Liaison involvement includes, but is not limited to:

• Review of activities that take place at the high school and alert staff of issues that affect the park district.

• Assist in the creation of MOU’s for relationships between the High School and the Park District. Once an MOU is created, periodically examine the relationship to determine the influence on the Park District and if MOU adjustments need to be made.

• Work with staff when conversations about partnering relationships emerge. Voice those discussions with the Board of Commissioners.

• Establish relationships with the New Trier School District Board • Review of miscellaneous issues impacting the District. • Provide liaison reports during the Regular Board Meeting as necessary.

Environmental/Forestry Commission Liaison No appointments The Environmental/Forestry Commission Liaison shall consist of one Park District Commissioner. This liaison is asked to keep abreast of local and regional environmental and forestry related issues influencing the Park District. Liaison involvement includes, but is not limited to:

• Review tree removal and reforestation of parks. • Review storm water retention issues in the District as necessary. • Provide quarterly committee reports during the Regular Board Meeting as necessary.

END

45

Winnetka Park District Staff Reports

Date: April 18, 2014 To: Winnetka Park District Board of Commissioners From: Robert Smith, Executive Director Re: April, 2014 Staff Reports CHIEF FINANCIAL OFFICER Robert Farmer The District received $4,813,341 in 2012 Property Tax Levy Distributions in 2013, which is 97.8% of the total levy of $4,922,475. As of March 31, 2014, the District has also received $2,451,118 of 2013 Tax Levy distributions which is 48.0% of the levy. Cook County is about a month ahead of schedule. With interest rates as low as they are, receiving the tax distributions sooner than anticipated will have little effect on the 2014 budget. We expect to receive the remaining half of the 2013 levy in the fall. Spring and Summer Program Revenues continue to be received. The Golf lottery was held on March 15, 2014 and the Tennis lottery was at the end of March. To date, registrations are as projected. The external audit of the 2013 Financial Statements will begin on April 28, 2014. The final audited financial statements will be presented for approval by the Board in June. COMMUNICATION/MARKETING MANAGER Mary Cherveny During this past month focus has been on:

• Summer Brochure release • Spring / Summer Marketing Initiatives • Ice Show Program / Publicity • Chamber Luncheon / Fashion Show / Employee of the Year

Publicity/Coordination • Partnership / Event Marketing Coordination

Upcoming month focus will include:

• Late Spring / Summer Marketing Initiatives • Community Range Fair Publicity / Materials • Partnership / Event Marketing Coordination • Lakefront Master Plan Communications • Hubbard Woods Land Use Plan Communications • Summer Park Place Newsletter

46

Additional Information Summer Intern – We’ve hired Winnetka resident and University of Missouri Strategy Communications student, Reed Kahn as the Events/Program Marketing intern for the summer. His first day will be June 3 and will be a welcome addition during the summer months to assist in event marketing and other duties as assigned. He will be working approximately 20-30 hours per week throughout the summer. Ice Cream Socials – This summer there will be four FREE ice cream socials through the summer for residents to meet our new Executive Director, Robert Smith in a casual atmosphere. We hope to have additional key staff members in attendance as well as at least two commissioners at each event. In May I will send out a request for board attendance. Ice Cream Social Dates/Locations: • June 5 – Indian hill Park • June 19 – Northfield Park • July 17 – Dwyer Park • July 31 – Nick Corwin Park Wednesdays in the Woods – This year a designated group will be highlighted and given the opportunity to promote themselves. Groups include KWBA, AYSO, WPD Day Camp, Green Wave Football and Cheer and Winnetka Hockey Club. On July 9 we will also be having WPD Partner Appreciation Day (built in entertainment to thank our business partners) and on July 23 the Winnetka-Northfield Chamber of Commerce and Chicago’s North Shore Convention & Visitors Bureau will have an “After Hours” (5-7 pm) at the event. While still an open public event, the designated days will stimulate greater attendance and promote awareness of organizations and our community collaborations. SUPERINTENDENT OF RECREATION/FACILITIES John Muno Recreation Department John S. Shea Jr.-Recreation Supervisor Doggy Egg Hunt The Doggy Egg Hunt was held on April 12th at Centennial Park. There were 150 dog owners and 40 dogs at the event. Dogs and owners looked for eggs around Centennial Park, ran through an agility course, took a picture with “EB” the Bunny, and everyone marched around the park for the conclusion of the event. Sponsors gave out toys, dog treats, and dog food, in addition to the “Doggie” Bag that each participant received when they signed in. The fee for the event was $10 residents and $15 for non-pass holders.

47

Leprechaun Leap Due to the weather Leprechaun Leap was postponed. The Leap will take place on Saturday April 26, 2014. Currently we have 40 daring participants to take the leap into the beast they call Lake Michigan. Following the leap there will be a DJ taking requests, food provided by The Grand and bon fires along the beach to stay warm. Swimming Beaches The process of selecting this year’s lakefront staff is in motion. Applications have been through March 1st and interviews were conducted until the end of March. Again this year, the Beach Managers and I will be certifying the lifeguards. The Community Wide Beach Clean Up Day will take place on Saturday May 17th. On May 18th all lifeguards will perform their prerequisite swim tests at New Trier Northfield campus. The week of May 19th will be the classroom portion of the lifeguard course, and the conclusion of the course will be the pool portion of the training to be held at the New Trier Northfield Campus on May 24th and 25th. The lifeguards will be trained over a period of two weeks, including weekends, followed by lakefront training the week before the beaches open Sunday June 1st. Beach staff orientations will be held at the beginning of June. Swimming Beaches will open to the public on June 7, 2014. Lloyd Boat Launch Boat Rack renewals notices went out to past patrons via email in March and phone calls have been made the last two weeks for patrons to renew their spot for the 2014 season by May 5, 2014. There is a wait list of 40 people for boat racks. Patrons from the boat rack waitlist will be accommodated after the final date for renewal. In addition, the Parks Department has designed new paddle board specific racks. We believe this will be able to accommodate about half of the people on the wait list. Returning staff training will take place during the week of May 19th. The boat launch is scheduled to open for business on May 24, 2014. Greg Sauber-Recreation Supervisor IBA T-Ball Illinois Baseball Academy is running our T-Ball program now and the numbers are outstanding. In the rookies league we have 98 kids and in the all-star league we have 75 kids. Compared to last year’s number of 43 total kids, we have gained 128 kids. The program runs on Sundays. Boys Lacrosse and Girls Lacrosse The boy’s and girl’s house league lacrosse programs started a week ago and are doing good even though we have had some issues with the weather (snow). The boys travel program is doing great and we have four more kids than last year.

48

Girls Instructional and House Volleyball Girls Instructional Volleyball started in March and there are 21 girls signed up for the class. The House Volleyball Program also started in March with 42 girls registered for the event. There are four teams and they will be playing against each other throughout the duration of the program. Games and practices are held at Washburne Jr. High School. Softball The girls’ softball program started during the week of April 7th, with 5 teams. There are 3 3rd/4th grade teams, 1 5/6th grade team, and 1 7/8th grade team. Currently registration is up from last year with 8 girls. Games will be starting in the weeks to follow. The 12” men’s adult softball program registration is full with 14 teams. The 16” softball has 8 teams and we are anticipating more teams to sign up. The women’s 12” adult softball has 2 teams and we are also anticipating more teams to sign up as well. The program starts the week of May 19th. Toby Ross-Recreation Supervisor Pop-up Adventure Play The collaborative Pop-Up Playground event between the Alliance for Early Childhood and the Winnetka Park District was a great success. Despite the cold and windy conditions--not to mention being the first day of spring break--we managed a crowd of 200-300 people. Between our own marketing efforts and those provided by the AEC, we were able to attract not only Winnetka residents, but a large number of families from surrounding areas. Allowing children and parents the freedom to explore their creativity in a way not typically seen was a fresh and exciting venture for everyone involved and the feedback on-site and from the AEC was a mix between amazement (for their child's enthusiasm over a refrigerator box) and adoration. Ultimately this event is another notch in our long list of activities geared towards getting kids back outside and into our parks to play and have fun. Youth Programming Many youth programs, including Magic!, Cupcake Decorating, Fly Tying, Fly Casting, and Archery all took place or started mid-April. Spring Archery currently has 32 participants (7 of which are parents) which is up from 25 (number includes 6 parents) last fall. Upcoming Events and Programs April 19th marks the beginning to a string of events including the 41st annual Egg Hunt, our Tribal Council Circle, and the Mother/Daughter Tea Party. Beyond those events continued work is being done on Memorial Day as well as the Fourth of July and summer camp.

49

Winnetka Golf Club Matt Johnson, Manager/Head Professional Dan Downey, Assistant Manager/First Assistant The Terrible winter of 2014 lingered into the month of March. Snow and cool temperatures kept the 18-hole course closed and the players away. Historically, Par 3 and range use is steady and the 18-hole course gets at least a week of play for the month of March. March is Permanent Tee Time registration month. Permanent Tee Time sign-up saw the number of groups come to 33 each day, the same total as last year. This is up three groups on Sunday and down three groups on Saturday. The Parks and Facilities Maintenance staff was busy tending to maintenance projects in the clubhouse. Among those projects was helping new food purveyor Café Avli, remodel and update the kitchen area. The golf management team developed a new compensation model for group and private instruction based on an hourly rate rather than being percentage based. The Golf Staff is excited and preparing for a wonderful 2014 golf season. Henry A. Michna, Golf Course Superintendent The 18-Hole Championship Golf Course (aka The Winnetka National in April due to the Masters event) did finally open on Wednesday April 2nd ‘only’ five days behind schedule. Not bad considering the prolonged winter and widespread greens and fairway winter damage throughout Chicago. The only courses that went unscathed from winter damage were the courses (predominately private clubs) that have regrassed to pure bentgrass; although Wilmette GC and later Glenview GC can be added to that list with stands of pure bentgrass. The key will be how they manage them to sustain pure bent with a high volume course and lesser budgets than compared to the private clubs. Today is April 17th and the weather has continued with below normal temperatures. Phenologically plants such as forsythia’s, daffodils and silver maple flower buds show more of a last week of March stage. Thus all turfgrass management programs such as fertilizing and pre-emergent weed control is pushed back until the appropriate time. BUT, the irrigation system has been turned on to allow for irrigation from any winterkill damaged areas if the weather suddenly gets warm and dry. The greens and fairways were irrigated already twice to ensure quicker recovery from winter damaged. As our USGA Agronomist Robert Vaverak said at the Annual Chicagoland Superintendent meeting in March at Naperville CC, “This is NOT the year you want to say you haven’t irrigated fairways until June (an ego thing for all supt.), you want to be the guy who said he watered in March (he stretched that one a bit as things were still frozen!)”. Two impromptu projects have come about from the winter. The #9 Green Bridge to #10 Tee has finally become as Mark Anderson called it, “A field sobriety test” due to the

50

further settling of a 1981 concrete footing. Staff has disassembled the decking and is in the process of releveling back to original specs. This project may take up to two weeks and needs attention immediately due to the fact that Avli would have no traffic at the Half Way House due to the #10 Tee being played as a temporary in #10 Fairway. Staff has also slit seeded all major damaged fairway turf over the 25 acres of fairways. This new seeder purchased following the Great Flood of 2011 has already achieved capital payback costs in just over two years compared to a rental unit. Staff expects that this implement should last 20-30 years. Lastly, the core staff is back intact with no turnover. Returning true part-time staff will be brought back on soon and many more will be hired when mowing and cup changing etc. are daily routines to allow for training for the all too critical 5:00 am (4 hour work day) golf courses’ prep staffing. A.C. Nielsen Tennis Center Tim Schmidt & Pat Fragassi Indoor Group Lessons The Spring Session is moving into the fourth week and things are going well. Participation numbers are consistent with the prior spring sessions. There are currently 224 adults and 387 juniors enrolled in the program. Outdoor Group Lessons Summer Session registration begins Saturday, May 3rd for residents. The program will begin on Monday June 9th for adults participating in the seven week program. The junior schedule has been pushed back one week due to the snow day extension to the schools. The facility will still offer a week of instruction during the week of June 9th. The summer will feature two new junior programs including two week camps & Friday Match Play, in addition to the six week lesson program. The Nielsen Pro Tennis Championships will create a break in programming during the week of June 30th to accommodate the event. The month of August will feature three weeks of junior camps and adult clinics. Special Events In another effort to attract more interest to the summer program, the facility will host a Spring Play Date on Saturday, May 17th. Events are scheduled for all ages and abilities from 9am to 5pm. Rain back up will be on Sunday May, 18th. Memberships Annual Memberships for the 2014-15 season have been on sale for nearly a month. Permanent court time will end on Friday, May 3rd. This year 65 times were sold, one more than in 2013-14. Competitive Tennis Indoor ladies teams will end the season on April 25th. It has been a good season with all

51

five teams competing well and enjoying the team experience. The team standings are as follows: A -6th of 9 A/B 2- 4th of 11 A/B 1- 7th of 11 B1- 1st of 8 B2 – 6th of 8 C2- 6th of 7 C2- 7th of 7 USTA tournaments continue to attract local adult and junior players, eager to compete in a variety of levels. Staffing In April, 2 new part-time staff members were added to the team at Nielsen. Dan Aquila is a teaching professional who lives Glenview and was formerly employed by the Midtown Tennis Club. Andrea Kovacevic will be working at the Service Desk. She is a recent graduate from Western Illinois University. Outdoor Teams The process of organizing teams has already begun and matches are scheduled to begin play in mid-May. Six Men’s and seven Women’s Teams will compete out of the Nielsen Tennis Center this summer. New Trier Boy’s tennis is off to a slow start given the weather conditions. They are utilizing 9 courts daily for practices and matches. The season will wrap up mid-May. Ice Arena/Platform Manager Tom Gullen Ice Spring hockey is in full swing. Close to 500 children are playing in the Winnetka Hockey spring program. To put it in perspective, more kids are playing here in the off-season than most other programs in the winter. Staff also organized a spring High School league that features 16 teams and keeps New Trier teams purchasing $16,000+ in ice. The annual Ice Show rehearsals are underway and the “Ice SPY” Ice Show will be held Friday, May 2nd at 7:00p and Saturday May 3rd at 6:00p. Close to 200 children will be participating. The outdoor rink was removed the week of April 7th. It is now stored in a trailer that will go to the Maintenance facility for summer storage. It took 6-8 staff the better part of a

52

week to remove. The area is still wet and there is a perma-frost heave of 12”. Thanks to the Parks staff for their assistance as this was a pretty involved process. The Antique Show will be held the first weekend in June. At that time the new transformer will be installed to the Ice Arena. Platform Staff is getting a jump on all summer projects. All court maintenance has been performed and the courts are being painting and will be completed this weekend. Windscreens will be replaced next week. Staff has engaged the services of a mechanical engineer who will design the court heater system. This will be installed over the summer months. Acting Superintendent of Parks Costa Kutulas Parks Department Projects With spring quickly approaching we are beginning to move out into the park sites. We have started park clean ups and are dealing with the disarray left behind by Mother Nature. Work detail at the clubhouse has been finished, which included upgrading the kitchen, opening up the west porch, painting, and electrical work through the entire location. Overall I am very pleased with the effort and quality of the work which has been completed. Park staff has also been involved with the site cleanup of the tennis center, including thorough court pressure washing and landscape cleanup of the entire site. We are enthusiastic to help these facilities hit the ground running with such a long winter hopefully now behind us. The Mechanics have been disassembling the snow and ice equipment and converting the fleet back to its normal operations. They have also been designing and constructing paddle board racks which will be installed this spring in preparation of the 2014 season. Picnic tables and trash cans have been cleaned and checked, and are going out to site by the truck load. John Barrett has been in contact with Lenny Hoffman and the village to complete the outstanding paving out at Lloyd Park upper parking lot. This was left to the spring to allow for a better end product in paving the upper parking lot. The project looks to have a fast turn around and will be completed before the 2014 boating season. With warm weather on the horizon, we are moving into a heavy push to finalize a lot of outstanding projects. The piers for the golf course teaching shelter are going in and we will be looking to complete construction shortly. Another project under way is the punch list wrap-up for the Skokie Playfield Master Plan. We have met on site and have expressed the concern to wrap up the outstanding punch list items ASAP so we may open with the rest of the fields when they are ready to go.

53

Working with Tom Gullen and his crew, the Parks Department has completed the takedown of the “Pond on the Green.” This was a project that seemed easy enough but purposed some difficult challenges which were handled overall very well by the staff. The semi-truck which houses the entire ice rink will be moved to the Village yards and will be stored there during the off season. Greg Fields, the acting Parks Operations Supervisor, is working with Colin Marshall from Green and Associates on finalizing and organizing the work to be completed at the golf service center. The work will take place this Spring/Summer allowing us to keep moving forward with the project. Greg is also wrapping up his bachelor’s degree from Northeastern University this May, we are all proud of his accomplishment and are excited to see him graduate. Congratulations to Greg Fields and his accomplishment. Rick Schram, Kellie Edwards, and I have been working with the Mary Beth Schweihs, Mimi Goodrich, and Susie Shabica from the Winnetka Council of Garden Clubs in a joint effort to redesign the planting bed on the northeast corner of Elm and Greenbay Road. We will be supporting Mary Beth and Mimi at the Design and Review board meeting to see where this project will go from here. If the plan is passed we will look to complete this work prior to the July 4th festivities. We are also excited for the addition of our returning seasonal staff, which will allow us to have a smooth transition into the 2014 season. Along with these items the parks department is continuing with our routine items: Trash control three times a week. Rental prep, clean, and take down as needed. Playground cleaning and inspecting twice weekly. Monthly inspections of all park, playground, and facilities. All fleet maintenance and inspections as needed. Facility repairs and park repairs.

54

Newspaper Clippings March 7–April 10, 2014

55

56

57

58

59

60

61

62

63

64