Meeting will be held remotely pursuant to MN Statute Sec. 13D.021. Anyone who wishes to speak at the meeting is strongly encouraged to make arrangements by 4:30 p.m. on the meeting day by contacting City Clerk Michele Lindau at 651-762-6315. For more information on the remote meeting and participation, go to https://www.ci.hugo.mn.us/participate. Meeting ID # 838 6802 9843 A. CALL TO ORDER

B. ROLL CALL C. PLEDGE OF ALLEGIANCE

D. APPROVAL OF MINUTES

1. June 1, 2020, City Council Meeting

E. APPROVAL OF AGENDA

F. APPOINTMENTS/PRESENTATIONS

1. Update on COVID-19 City Response 2. Approval of City of Hugo COVID-19 Preparedness Plan

G. CONSENT AGENDA

All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve Claims Roster 2. Approve Pay Voucher No. 10 for Water Tower No. 4 Project 3. Approve Resolution Approving Variance for Rear Yard Setback at 12160 Falcon Avenue 4. Approve Reduction in Letter of Credit for Oneka Place 3rd Addition 5. Approve Reduction in Letter of Credit for Adelaide Landing 3rd and 4th Addition 6. Approve Access License Agreement with Rice Creek Watershed District 7. Approve Scheduling of Public Hearing on Bond Issuance for Monday, July 6, 2020

Agenda

HUGO CITY COUNCIL MEETING REMOTE MEETING

MONDAY, JUNE 15, 2020 – 7 P.M.

H. PUBLIC HEARING

1. None Scheduled I. UNFINISHED BUSINESS

1. None Scheduled

J. NEW BUSINESS

1. Victor Place PUD Amendment and Site Plan 2. Recap on Lions Park Feasibility Study Workshop

K. VISITOR PRESENTATIONS

1. None Scheduled

L. COUNCIL PRESENTATIONS

1. Update on Yellow Ribbon Network

M. ADMINISTRATIVE PRESENTATIONS

1. City Administrator Performance Review on Tuesday, June 16, 2020 2. Neighborhood Meeting on New Public Works Facility on Thursday, June 18, 2020

N. ADJOURNMENT

BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON JUNE 15, 2020 D.1 Approval of Minutes for the June 1, 2020, City Council Meeting Staff recommends Council approve the minutes as presented. F.1 Update on COVID-19 City Response City Administrator Bryan Bear will provide an update on how the city is responding to the coronavirus pandemic. F.2 Approval of the City of Hugo COVID-19 Preparedness Plan Under the last Executive Order released by Governor Walz, critical sector businesses, which includes cities, are required to adopt COVID-19 Preparedness Plan by June 29. Additional guidance for critical businesses will be provided on or before June 15. Staff has drafted a plan in preparation for the June 29 deadline knowing it may need to be changed. Included in the plan is a stipulation for the City Administrator to approve amendments to the plan. Staff recommends Council approve the City of Hugo COVID-19 Preparedness Plan. G.1 Approve Claims Roster Staff recommends Council approve the Claims Roster as presented. G.2 Approve Pay Voucher No. 10 for Water Tower No. 4 Project

Staff has received Pay Voucher No. 10 from CB&I, LLC, for work completed to date on the Water Tower No. 4 project. Staff finds this acceptable for work certified through June 20, 2020. Staff recommends Council approve Pay Voucher No. 10 in the amount of $484,331.54

G.3 Approve Resolution Approving Variance for Rear Yard Setback at 12160 Falcon Avenue Richard and Cynthia Degnan, have applied for a variance from the rear yard setback requirement for a proposed accessory building on their property at 12160 Falcon Avenue North. The request is to allow the accessory building to be built 10 feet from the rear lot line where 30 feet is required by ordinance. The property is approximately one acre and is located within the Large Lot Single Family Residential (R-1) zoning district. A public hearing was held at the Board of Zoning Appeals and Adjustments meeting on May 28, 2020. There were no comments on the request, and the Board agreed it met all the criteria necessary for approval. The Board and staff recommend Council approve the resolution approving the variance for 12160 Falcon Avenue North. G.4 Approve Reduction in Letter of Credit for Oneka Place 3rd Addition Oneka Place 3rd Addition has had substantial work completed to date and the developer is requesting a reduction in the letter of credit. The current letter of credit is in the amount of $557,141. Staff has inspected the work completed to date and recommends reducing the letter of credit to $213,135. This is 10% of the original letter of credit of $2,131,352.

G.5 Approve Reduction in Letter of Credit for Adelaide Landing 3rd and 4th Addition Adelaide Landing 3rd and 4th Additions have had substantial work completed to date, and the developer is requesting a reduction in the letter of credit for both the 3rd and 4th Additions. The current letter of credit for the 3rd Addition is in the amount of $225,150. Staff has inspected the work completed to date and recommends Council approve the reduction in the letter of credit to $84,274. This is a reduction to 10% of the original letter of credit of $842,744. The current letter of credit for the 4th Addition is in the amount of $334,767. Staff has inspected the work completed to date and recommends Council approve the reduction in the letter of credit to $46,326. This is a reduction to 10% of the original letter of credit of $463,267. G.6 Approve Access License Agreement with Rice Creek Watershed District

The Hugo City Council attended an informational meeting on October 8, 2019 about a repair project of Judicial Ditch 3 by Rice Creek Watershed District. Rice Creek Watershed District is requesting temporary use of the main entrance to Clearwater Creek Preserve Park to access to the ditch for the purposes of the repair project. Staff recommends Council approve the Access License Agreement with Rice Creek Watershed District. G.7 Approve Scheduling of Public Hearing on Bond Issuance for Monday, July 6, 2020 Staff continues to work with engineers and architects on designing a new public works facility at Irish Avenue Park. Concurrently, administrative procedures must be followed if capital improvement plan bonds are going to be issued to finance this facility. State statutes require that a public hearing be held to take comment on the proposed capital improvement plan and subsequent bond issuance. Staff is recommending a public hearing be held on Monday, July 6th at 7:00 p.m. at which the public is encouraged to participate. J.1 Victor Place PUD Amendment and Site Plan Pratt Ordway Properties is requesting approval of a PUD amendment and site plan to allow construction of a single story, 13,879 square foot office/retail building. The development is primarily located on Lot 2, Block 1, Victor Gardens Commons and partially on Outlot A, Victor Gardens South Village. Staff recommended approval of the application subject to the conditions in the resolution, which included revisions to the architecture. After discussion, the Commission voted 4-2 to recommend approval of the PUD amendment and site plan resolution without condition 5.a. which required “The applicant shall mirror the south roof line on the north elevation.” The attached resolution reflects the Planning Commission recommendation. J.2 Recap on Lions Park Feasibility Study Workshop The Council is holding a workshop at 6 p.m., prior to this regular Council meeting, to review the Lions Park Feasibility Study. Staff is requesting Council provide direction and schedule a joint workshop with the Parks Commission on Monday, June 29 or Wednesday, July 1.

M.1 City Administrator Performance Review on Tuesday, June 16, 2020 The Council has scheduled the annual performance review for City Administrator Bryan Bear for Tuesday, June 16, 2020, at 3 p.m. Staff recommends Council discuss how they would like to hold this meeting. M.2 Neighborhood Meeting on New Public Works Facility on Thursday, June 18, 2020 The Council has scheduled a neighborhood meeting to be held with the Irish Avenue area residents to review and comment on the proposed plans for the new Public Works facility. The meeting will be held remotely on Thursday, June 18, 2020. Information on how residents can participate was sent in a letter to the residents and is posted on the City website. N. Adjournment

Meeting held remotely pursuant to MN Statute Sec. 13D.021. ZOOM Meeting ID # 845 8243 9497 Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT REMOTELY: Klein, Miron, Petryk, Weidt COUNCIL ABSENT: Haas OTHERS PRESENT REMOTELY: City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Director Rachel Juba PRESENT AT CITY HALL: City Administrator Bryan Bear, City Clerk Michele Lindau Approval of Minutes for the May 14, 2020, City Council Workshop on Public Works Facility Klein made motion, Petryk seconded, to approve the minutes for the City Council Workshop held on May 14, 2020, as presented. Roll call vote – all ayes. Motion carried Approval of Minutes for the May 18, 2020, City Council Meeting Miron made motion, Klein seconded, to approve the minutes for the regular City Council meeting held on May 18, 2020, as presented. Roll call vote – all ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as amended by staff by adding the scheduling of a neighborhood meeting on the proposed Public Works facility Roll call vote – all ayes. Motion carried. Update on COVID-19 City Response City Administrator Bryan Bear provided an update on how the City was responding to the Governor’s orders regarding the coronavirus pandemic. He reviewed the circumstances in which virtual meetings can take place, and he provided information on how the public could participate. The Governor’s Executive Order 20-63 transitioned the state into Phase II of the Stay Safe Plan, which allowed for barbershops and salons to be open with restrictions, restaurant and bars open for outdoor service with restrictions, and it provided new guidelines for youth sports and programs. He explained most Hugo bars and restaurant were not planning to be open due to these restrictions, but staff had offered the City’s assistance if they wished to modify their plans and open. Youth sports and programs must have a COVID preparedness plan. Play had started

Minutes

HUGO CITY COUNCIL MEETING REMOTE MEETING

MONDAY, JUNE 1, 2020 – 7 P.M.

Hugo City Council Meeting Minutes for June 1, 2020 Page 2 of 5 on the City fields with very specific rules in their rental agreements. The City will be installing the portable restrooms on the sites. No room reservations are being taken for the City’s large meeting rooms. Bear talked about the death of George Floyd and the protests saying it had been quiet in Hugo, but the City is prepared for civil unrest. The City would rely on and partner with the Washington County Sheriff’s Office, who had been assisting other communities in the metro. Most cities had implemented curfews. Bear had discussions with Washington County and a curfew was not recommended in the City of Hugo as of yet. Weidt stated he had been in contact with Sheriff Dan Starry and County Commissioner Fran Miron. He said he had confidence in the Sheriff’s Department. The Mayor thanked residents for being vigilant, and he encouraged them to report any strange activities Petryk mentioned she received comments from residents saying they appreciated the compost site being open, and she thanked staff and the County for providing an improved site. Miron asked if Code Red was still a good emergency communication tool. Bear stated the City was using Code Red, and he encouraged residents to sign up. In an emergency, the City would also use the website and social media, so there would be multiple ways to get information out. Consent Agenda Petryk made motion, Miron seconded, to approve the following consent agenda:

1. Approve Claims Roster 1. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi 2. Approve Annual Performance Review for Public Works Worker Tom Smith 3. Approve Payment Voucher No. 2 for the Water’s Edge Stormwater Reuse Project - Phase 2 4. Approve Resolution for Bond Reimbursement 5. Approve Donation to the Hugo Fire Department from the Hummel Family Charitable Fund 6. Award of 2020 Dust Control Contract

Roll call vote – all ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Since June 17, 2002, Jodie worked as the City’s Utility Billing Clerk in the Finance Department. Adoption of the Consent Agenda approved the annual performance review for Utility Billing Clerk Jodie Guareschi.

Hugo City Council Meeting Minutes for June 1, 2020 Page 3 of 5 Approve Annual Performance Review for Public Works Worker Tom Smith Tom Smith was hired by the City of Hugo on June 26, 2000, as a Worker in the Public Works Department. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Tom Smith. Approve Payment Voucher No. 2 for the Water’s Edge Stormwater Reuse Project - Phase 2 Peterson Companies, Inc., had submitted Pay Voucher No. 2 for work certified through May 21, 2020, on the Water’s Edge Stormwater Reuse – Phase 2 Project. Adoption of the Consent Agenda approved Voucher No. 2 in the amount of $137,359.55 to Peterson Companies, Inc. Approve Resolution for Bond Reimbursement Federal treasury regulations permit the City to issue bonds after construction begins on a new public works facility and use the proceeds to reimburse itself for expenses that have already been paid, subject to certain timelines. To comply with these regulations, the Council needed to approve a bond reimbursement resolution. Passage of the resolution would not require the City to issue bonds. It merely preserves the City’s rights to do so. Adoption of the Consent Agenda approved RESOLUTION 2020 -25 RESOLUTION ESTABLISHING PROCEDURES RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. Approve Donation to the Hugo Fire Department from the Hummel Family Charitable Fund Fred and Arla Hummel submitted a donation of $1,700.00 through the Fred and Arla Hummel Family Charitable Fund, a Donor Advised Fund of The U.S. Charitable Gift Trust to the Hugo Fire Department. The funds would be used to purchase an additional Automated External Defibrillator (AED) to aid in the fulfillment of the Fire Departments AED Program objectives. Adoption of the Consent Agenda approved the donation of $1,700.00 to the Hugo Fire Department. Award of 2020 Dust Control Contract The City of Hugo currently applied dust control to approximately 23 miles of gravel roads located within its municipal boundaries. The City’s 2020 General Budget accounted for a dust control project in 2020. As with the previous year, the City of Grant had requested to combine contracts with Hugo for dust control in an effort to increase quantities and reduce overall costs. As in past years, staff worked with May Township to cost share for the application of dust control on the shared portion of Keystone Avenue., north of County Road 4. Bids for dust control were received and opened on May 18, 2020. Adoption of the Consent Agenda approved the contract with Northern Salt Inc. in the amount of $161,734.00 for the 2020 Dust Control Project.

Hugo City Council Meeting Minutes for June 1, 2020 Page 4 of 5 Receive Bids and Awarding Contract for Goodview Avenue Street Project Bids were received for the Goodview Avenue Street Improvement Project on Thursday, May 21, 2020. City Engineer stated there was an excellent bidding environment, and he was pleased with the results. Six bids were received and checked for mathematical accuracy. The low bid was submitted by T.A. Schifsky and Sons, Inc., North St. Paul, Minnesota, in the amount of $773,545.01 The Engineer’s Estimate was $1,079,250.00. Erichson said if the bid was accepted, the project could be expected to begin in mid to late July. Weidt made motion, Klein seconded, to approve RESOLUTION 2020 – 26 RECEIVING BIDS AND AWARDING A CONTRACT FOR THE GOODVIEW AVENUE IMPROVEMENTS PROJECT. Roll call vote – all ayes. Motion carried. Update on the Yellow Ribbon Network Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. The YRN had received requests for help with food donations and monetary help. They were continuing with their packaging events. There will be no Hamburger Night until the pandemic is over. Klein stated that prayers were with the National Guard, who were dealing with the rioting over the killing of George Floyd. Schedule Workshop to Review the Lions Park Feasibility Study City Administrator Bryan Bear recommended Council schedule a workshop to review the Lions Park Feasibility Study. He suggested 6 p.m. on June 15, 2020, just prior to the regularly scheduled Council meeting. Petryk made motion, Miron seconded, to schedule a workshop on the Lions Park Feasibility Study to be held on June 15, 2020, at 6 p.m. The workshop will be held remotely. Roll call vote – all ayes. Motion carried. Schedule Neighborhood Meeting on Proposed Public Works Building City Administrator Bryan Bear added this to the agenda to schedule a meeting with residents on Irish Avenue and the neighborhood near the location of the proposed new Public Works facility. The meeting would be held remotely, and staff would be working on ways to get neighborhood comments. Notices would be mailed and information would be posted on the City’s website. Klein made motion, Petryk seconded, to schedule the neighborhood meeting for Thursday, June 18, 2020, at 7 p.m. Roll call vote – all ayes. Motion carried.

Hugo City Council Meeting Minutes for June 1, 2020 Page 5 of 5 Adjournment Klein made motion, Petryk seconded, to adjourn at 7:32 p.m. Roll call vote – all ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk

  

COVID-19 Preparedness Plan For the City of Hugo  Approved: 06/15/2020 Updated:___________  

 This is a living document and will be updated as the COVID‐19 pandemic evolves and as we consider recommendations from state and federal authorities. As required by the Governor’s executive order 20‐74, this plan has been created and approved by the Hugo City Council and is consistent with guidance provided by the State of Minnesota.  Updates to this document will be approved by the City Administrator as conditions require.  The Governor has outlined a four phase reopening plan.  At this time, per the Governor’s Order, we are within Phase 3.  As the Governor’s moves the state between phases of reopening, this plan may be adjusted.   The City of Hugo is committed to providing a safe and healthy workplace for all our workers and visitors. To ensure we have a safe and healthy workplace, we have developed this COVID‐19 Preparedness Plan in response to the COVID‐19 pandemic. All Employees are responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID‐19 in our workplace and community, and that requires full cooperation among our employees and visitors. Through this cooperative effort, we will establish and maintain the safety and health of our workers and workplace. 

 All Hugo City employees are responsible for implementing and complying with all aspects of this COVID‐19 Preparedness Plan. Worker involvement is essential in developing and implementing a successful Plan.  The COVID‐19 Preparedness Plan follows Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines, and Federal OSHA standards related to COVID‐19.  As required by Executive Order 20‐74, this plan addresses the following areas:  

1. Require work from home whenever possible 

2. Ensure that sick workers stay home 

3. Social distancing  

4. Worker hygiene and source control  

5. Cleaning, disinfection, and ventilation protocols 

6. Provisions specific to Public Works workers  

7. Provisions specific to the Fire Department  

8. City facilities and outdoor recreational areas 

9. Communication and training  

1.  Requirement to work from home whenever possible If your position does not require you to be in at City Hall, you are to work from home as much as possible.  Metro I‐net has provided remote desktop connections to allow for most computer work to be done at home.  Work related calls can be placed and received using your personal cell phone through a virtual connection using the Jabber application.  Contact Metro I‐net Support at 651‐792‐9095 to set this up.  It is understood you may need to be in the office at times.  Check in with your supervisor before coming to City Hall.     

Implementation of the remaining provisions of this plan will allow employees to safely return to work at City facilities, as needed, and when approved by each employee’s supervisor and the City Administrator.  2. Ensure that sick workers stay home  If you’ve had contact with someone with COVID‐19  If you come in contact with someone who has COVID‐19 (like a person in your household), but you are NOT sick you need to notify your supervisor and stay home quarantined for 14 days.  Return to work after 14 days if you do not develop symptoms.  If you have symptoms or tested positive for COVID‐19 If you are sick with COVID‐19 symptoms such as fever, cough, shortness of breath, chills, headache, muscle pain, sore throat, or loss of taste or smell, but have NOT been tested for COVID‐19 or you are sick and your health care provider told you that you have COVID‐19 (based on a lab test or symptoms), you need to:  

• Contact your supervisor. • Stay home for 10 days following the onset of symptoms, or for 3 days with no fever (without 

fever reducing medicine) and improvement of respiratory symptoms, whichever is longer. • Work from home if you can. 

 Self‐monitor your health before coming to work and during the day. Employees are encouraged to self‐monitor for signs and symptoms of COVID‐19. The following policies and procedures are being implemented to assess workers’ health status prior to entering the workplace and for workers to report when they are sick or experiencing symptoms.   As employees are phased back into working at Hugo City facilities, the City has provided guidance below on signs or symptoms of COVID‐19. Employees will be encouraged to self‐monitor the signs and symptoms. Employees are responsible for notifying their supervisor if they are experiencing symptoms and are unable to work, or if they must leave work subject to this policy. Supervisors are expected to be familiar with the signs and symptoms of COVID‐19 and the procedures to follow if an employee is exhibiting signs or symptoms in the workplace.  Prior to coming to work: Employees are expected to monitor their health conditions.   People with COVID‐19 have had a wide range of symptoms reported ranging from mild symptoms to severe illness.  Symptoms may appear 2‐14 days after exposure to the virus.  Employees are expected to assess their health condition prior to leaving their home for work if they are not working remotely. This includes a self‐assessment of the following symptoms.  

Temperature  Cough  Shortness of breath or difficulty breathing  Chills  Muscle pain  Sore throat  Fatigue  Headache  New loss of taste or smell 

 

This list is not all possible symptoms. Other less common symptoms have been reported, including gastrointestinal symptoms like nausea, vomiting, or diarrhea.  If symptoms appear during the workday: An employee should immediately notify their supervisor that they must leave work, gather their things and proceed to the nearest exit from their workstation. If an employee is unable to leave work immediately, supervisors are to direct the potentially infectious people to a location away from workers and other visitors.  Take steps to limit spread of the respiratory secretions of a person who may have COVID‐19 by providing a face mask, if feasible and available, and ask the person to wear it.  Supervisors should notify other workers who have been in contact with the person suspected of having COVID‐19 to discuss quarantine requirements.   The City of Hugo has implemented leave policies that promote workers staying at home when they are sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household.  Information can be found in the Hugo Personnel Policy, Family Medical Leave Act, and the Families First Coronavirus Response Act (FFCRA).  Contact your supervisor for more information.  Any information concerning the health status of an employee will be kept private.  3.  Social Distancing Social distancing is being implemented in the workplace through the following engineering and administrative controls. Work spaces within city buildings have been provided that allow for social distancing between employees and may also include barriers, walls, or partitions to separate employees.  If further modifications to work spaces may occur if needed.  Additionally, employees should:  

Utilize approved tele‐working capabilities as deemed appropriate by your supervisor and in accordance with this preparedness plan. 

Avoid using other employees’ personal protective equipment, phones, office accessories (I.e. pens), workstations, offices, or other work tools and equipment. 

Practice social distancing always by deliberately increasing the physical space between you and other people to at least six feet. 

Avoid sharing common areas such as lunchroom, workroom, conference room, offices, and lobby, unless social distancing procedures are used.  

Employees are encouraged to eat at their desks or on the job site.  If using the lunchroom, attendance should be staggered and/or limit seating to one per table in the lunchroom.  If food preparation occurs in the lunchroom, surfaces should be cleaned with provided disinfectant. 

Utilize remote meeting technologies in place of location meeting spaces, even if participants are in the same facility. Contact the City Clerk if you need a web cam for your PC.  If you are scheduled for computer replacement, work with your supervisor to consider purchasing a laptop with built in technology for remote meetings.  

Avoid people who are sick with respiratory symptoms (fever, cough, or shortness of breath).   Remove any shared items such as candy bowls, magazines, and avoid the sharing of food or 

other items.  Face masks will be made available to any employee who wishes to wear one.  Avoid indoor meetings, whenever possible.  Use video conferencing technology instead.  When 

necessary, tables may be spaced out within large community rooms (such as the Oneka Room) six feet apart. 

Employees should avoid entering private residences, except for emergencies, and except when approved if proper precautions are taken and proper protective equipment is worn   

 4.  Worker hygiene and source control  Basic infection prevention measures should be practiced at City Hall at all times.  Hand washing and hand sanitizer Employees should wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes, and after using the toilet. Employees should avoid touching their face. Hand sanitizer will be available to all employees and to visitors at the front counter.  Cover your cough or sneeze All employees and visitors should cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their faces, in particular their mouth, nose and eyes with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterwards.  Front Counter at City Hall The front counter has been provided with Plexiglas shields to be used as a physical barriers between the public and city staff.  The counter surfaces should be sprayed with disinfectant following transactions with the public.  5.  Cleaning, disinfection, and ventilation protocols As time allows, clean and disinfect high touch areas, including door handles, railings, copy machines, countertops, etc. Employees should wipe down all common areas after each use with the provided disinfecting products.  Additionally, cleaning will occur on a regular basis by the City’s contracted cleaning service.  If a worker is diagnosed with COVID‐19, a deep clean of their work area will immediately be performed, in addition to any common areas that the employee accessed.  6.  Provisions specific to Public Works workers Due to the nature of the jobs performed by the Public Works Department, employees are to implement the following:  Communication 

No daily morning meeting, unless needed  Duties, if changing from the prior day, will be communicated via text message  Any group communications should be through text messages as practical 

 Vehicles and Equipment 

Limit one employee per vehicle  Employees should use only their assigned vehicle for the entire week as practical.   Vehicles and equipment should be disinfected at the start and end of each day  Employee should disinfect vehicles and equipment before and after they are used, if used 

intermittently   Employee should disinfect vehicles and equipment if there is any question of contamination 

 Lunches 

Employees should NOT eat lunch in an area where social distancing of greater than 6’ cannot be maintained 

Employees are recommended to bring lunches that are kept cold in a personal cooler and do not require heating 

Employees are asked to eat lunch on the jobsite and or work through their break period and leave 30 minutes early 

  Safe behavioral practices 

Limit contact with residents  Maintain a minimum of 6’ social distance from coworkers and residents  Do not enter any residential homes without talking to the Public Works Director or Lead Worker 

first.  Social distancing (specifically, staying 6 feet away from others when you must go into a shared 

space)  Frequently wash hands or use alcohol‐based (at least 60% alcohol) hand sanitizer when soap 

and water are not available  Avoiding touching eyes, nose, and mouth  Cleaning and disinfecting frequently touched objects and surfaces  Stay home if sick 

 7.  Provisions specific to the Fire Department  The Fire Hall is closed to the public until further notice.  The Fire Department and the Fire Hall will generally be subject to the provisions of this plan, except where modifications for first responders are required by state or federal guidance. Training sessions and drills will occur as directed by the Fire Chief and may occur in small shifts   8.  City facilities and outdoor recreational areas  Fire Hall The Fire Hall is closed to the public until further notice  Public Works Facility The Public Works Facility is closed to the public expect by appointment only  City Hall The public is encouraged to conduct business with the city through electronic means or by telephone.  City Hall remains open to the public.  Social distancing rules apply to those waiting in the lobby.  Community Rooms (Oneka Room, Rice Lake Center, Hanifl Shelter) Guidelines are being established and rental agreements are being modified to allow public use of these spaces in accordance with limitations established by the Governor  Athletic Fields Fields are available for public use.  Athletic teams are required to follow Open to Play Plans through rental agreements with the City of Hugo.  Other outdoor facilities, trails and public spaces Other facilities remain open unless specifically closed by order of the Governor.    9.  Communication and Training This Preparedness Plan information is being disseminated to all employees and will be physically posted in locations where employees may review the plan.  Department Heads will review the plan, provide training on the content to employees, and answer questions.  Employees are encouraged to monitor how effectively the program has been implemented, provide feedback, and suggest changes.   

  Certification and signature  This COVID‐19 Preparedness Plan has been adopted by the Hugo City Council on the 15th day of June, 2020.  It will be implemented by all City of Hugo employees.  This plan will be updated as necessary.                                Tom Weidt, Mayor            Date                            Bryan Bear, City Administrator          Date  

K:\03288-190\Admin\Construction Admin\Pay Vouchers\03288-19 LTR PV10 to City 060320.docx

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June 3, 2020 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Construction Pay Voucher No. 10

Water Tower No. 4 City of Hugo, MN WSB Project No. 03288-190 Dear Mayor and Council Members: Please find enclosed Construction Pay Voucher No. 10 for the above referenced project in the amount of $484,331.54. The quantities completed to date have been reviewed and agreed upon by the contractor, and we hereby recommend that the City of Hugo approve Construction Pay Voucher No. 10 for CB&I, LLC.  The amount indicated above reflects work certified through June 2, 2020, with a 5% retainage applied. Please include one executed copy with the payment to CB&I, LLC and return one executed copy to our office for our file. If you have any questions or comments regarding this voucher, please contact me at (651) 286-8463. Thank you. Sincerely, WSB Mark Erichson, PE Sr. Project Manager Enclosures cc: Scott Anderson, City of Hugo Heather Blume, CB&I, Inc. kkp

CITY OF HUGO14669 Fitzgerald Avenue North

Hugo, MN 55038Project 03288-190 - Water Tower No. 4

Pay Voucher No. 10

Contractor: CB&I, LLC City Project No. NAPO Box 84627 For Period: 4/15/20 -06/02/2020Dallas, TX 75284-6217

Contract AmountsOriginal Contract 3,510,500.00$

Contract Changes (22,000.00)$ Revised Contract 3,488,500.00$

Work Certified to DateBase Bid Items 2,594,318.45$

Backsheet 0Change Order 0

Supplemental Agreement 0Work Order 0

Material on Hand 0Total 2,594,318.45$

Less Amount Retained

Less Previous Payments

Amount Paid This Pay Voucher

Total Amount Paid to Date

129,715.92$ 1,980,270.99$ 484,331.54$ $ 2,464,602.53Percent retained 5%

Amount Paid This Pay Voucher $ 484,331.54

Approved By: WSB Approved By: CB&I, LLC

Project Engineer Contractor

Date Date

Approved By: City of Hugo

City of Hugo

Date

Work Certified This Pay Voucher

Work Certified to Date

509,822.67$ 2,594,318.45$

This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved.

Page 1 of 3K:\03288-190\Admin\Construction Admin\Pay Vouchers\

03288-190 PV10 0603209 Cover

June 3, 2020

PROJECT PAYMENT STATUSOWNER:

CONTRACTOR: Project 03288-190 - Water Tower No. 4

CHANGE ORDERS No. Date Amount

1 07/02/19 ($22,000.00)

Total Change Orders ($22,000.00)

PAYMENT SUMMARYCurrent Total Total Amount

No. From To Payment Retainage Earned1 12/18/19 02/15/192 02/16/19 04/30/193 05/01/19 06/01/194 06/01/19 07/01/195 07/02/19 08/23/196 08/24/19 09/30/197 09/30/19 12/19/198 12/20/19 02/28/209 02/29/20 04/14/20

10 04/15/20 06/02/20

Material on Hand

Original Contract $3,510,500.00Change Orders ($22,000.00)

Total Amount Earned to Date Revised Contract Amount $3,488,500.00

CITY OF HUGO

$2,594,318.45

$402,779.28 $70,031.45

$2,464,602.53

$129,630.12 $12,508.17

Mega-Lug Series connections and change to shop blast and prime

$450,618.96 $48,832.54 $976,650.76

$226,852.70 $81,971.06$1,400,628.94

Total Retainage to Date

$502,315.00

$129,715.92

$239,544.04

$1,639,421.25$1,720,053.45

$1,958,460.78$2,084,495.78

$76,600.59$226,486.96

Total Payment to Date

$25,115.75

$108,025.09 $5,685.53 $113,710.62$250,163.36

$119,733.25$97,923.04

$104,224.79$2,594,318.45$484,331.54

$86,002.67

$129,715.92

CB&I, LLC

Description

Page 2 of 3K:\03288-190\Admin\Construction Admin\Pay Vouchers\

03288-190 PV10 0603209 Summary

Pay Voucher No. 10OWNER: 4/15/20 -06/02/2020

CITY OF HUGO

CONTRACTOR:CB&I, LLC

Project 03288-190 - Water Tower No. 4

# Item Units ContractQty Unit PriceContract Amount

Quantity This Pay Voucher

Amount This Pay Voucher

Quantityto Date Amount to Date

1LUMP SUM BID WITH BID ALTERNATE 2 - ALTERNATE INTEGRATOR

LS 1 $3,248,875.00 $3,248,875.00 0.1569 509,822.67$ 0.764 2,481,868.45$

2 CIP 12" CONCRETE PILINGDELIVERED LF 5850 $40.00 $234,000.00 -$ 2340 93,600.00$

3 CIP 12" CONCRETE PILINGDRIVEN LF 5850 $2.50 $14,625.00 -$ 2340 5,850.00$

4 CIP 120' DEEP - 12" CONCRETETEST PILE EACH 1 $13,000.00 $13,000.00 -$ 1 13,000.00$

TOTAL $3,510,500.00 509,822.67$ 2,594,318.45$

AMOUNT EARNED THIS VOUCHER 509,822.67$

DETAIL SHEET

Page 3 of 3

CB&I LLC - Steel Plate Structures

INVOICE NO. 235318-10

MAIL TO: SOLD TO: APPLICATION NO. 10

WSB Engineering City of Hugo, MN INVOICE DATE 06/03/20

178 East 9th St. Suite 200 14669 Fitgerald Ave DUE DATE 07/03/20

St. Paul, MN 55101 Hugo, MN 55038 TERMS Net 30

A/P VENDOR NO. 0

Attn: Greg Johnson Scott Anderson

Ph. 612-209-0140 651-762-6326 Work From Date: 04/15/20

Email: gjohnson@wsbeng.com sanderson@ci.hugo.mn.us Work Thru Date: 06/02/20

Hugo, MN CBI Contract No. 374235318

03288-190 CBI Customer No. 9334058

Project Manager Lance Jansen

DESCRIPTION Original Contract Price $3,510,500.00

1500 MG CET/ 81' x 45'HR'TWR (146.333' TCL - HOISTED) Change Order ($22,000.00)

Total Contract Price $3,488,500.00

Schedule of Values

UNITS OF

MEASURE

TOTAL

UNITS TOTAL PRICE

TOTAL UNITS

OR %

COMPLETE AMOUNT DUE

1 INSURANCE AND BONDS LS 1 $79,500.00 100% $79,500.00

2 ENGINEERING & APPROVAL LS 1 $346,500.00 95.0% $329,173.45

3 TANK MATERIAL LS 1 $502,300.00 100% $502,300.00

4 TANK FABRICATION & SHIP LS 1 $517,275.00 100% $517,275.00

5 SITE PREPARATION / MOBILIZATION OF EQUIPMENT LS 1 $20,000.00 100% $20,000.00

6 CIP 12" CONCRETE PILING DELIVERED LF 5850 $234,000.00 2340.00 $93,600.00

6.1 CIP 12" CONCRETE PILING DRIVEN LF 5850 $14,625.00 2340.00 $5,850.00

6.2 CIP 120' DEEP=12" CONCRETE TEST PILE EACH 1 $13,000.00 1.00 $13,000.00

7 DRILLED PIER INSPECTION LS 1 $20,000.00 100% $20,000.00

8 FOUNDATION CONSTRUCTION LS 1 $468,600.00 100% $468,600.00

9 SHAFT ERECTION LS 1 $420,300.00 100% $420,300.00

10 TANK ERECTION LS 1 $209,600.00 70% $146,720.00

11 TANK PAINT - GROUND LS 1 $325,000.00 0% $0.00

12 TANK HOIST / ROOF LS 1 $95,000.00 0% $0.00

13 TANK PAINT - AIR LS 1 $97,300.00 0% $0.00

14 STERILIZE AND TEST LS 1 $1,000.00 0% $0.00

15 ELECTRICAL LS 1 $125,200.00 0% $0.00

16 FINAL SITE WORK LS 1 $21,300.00 0% $0.00

CO1 Credit LS 1 ($22,000.00) 100% ($22,000.00)

$3,488,500.00 74% $2,594,318.45

Progress Completed to Date $2,594,318.45

Less: Retention 5% $129,715.92

Total Amount Billed to Date $2,464,602.53

Less: Amount Previously Invoiced $1,980,270.99

Current Amount Due $484,331.54

REMITTANCE / PAYMENT INFORMATION:

Regular Mail: Overnight Mail: Harris Bank EFT Instructions:

CB&I Storage Tank Solutions LLC BMO Harris Bank Account Name: CB&I Storage Tank Solutions LLC

PO Box 675084 Attn: Conduent Processing Lockbox #675084 Bank: Harris Bank

Dallas, TX 75267-5084 12720 Hillcrest Road, Suite #115 ABA No.: 071000288

Dallas, TX 75230 Swift Code: HATRUS44XXX

Location: 111 West Monroe Street. Chicago, IL 60603

Acct Number: 2073252

Questions Regarding Invoices Contact: USAinvoicing@mcdermott.com

INVOICE

Job Location:

2107 Research Forest Dr., Floor 4

WSB #

235318CBI #

The Woodlands, TX 77380

CONTINUATION SHEET AIA DOCUMENT G703 PAGE 2 OF 2 PAGESAIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing CB&I INC. - INVOICE NUMBER: 235318-10

Contractor's signed Certification is attached. APPLICATION NUMBER: 10

in tabulations below, amounts are stated to the nearest dollar. APPLICATION DATE: 06/03/20

Use Column 1 on Contracts where variable retainage for line items may apply. WORK FROM DATE: 04/15/20

WORK THRU DATE: 06/02/20

A B C E F G H I J K

ITEM DESCRIPTION OF WORK TOTAL COST PER SCHEDULED WORK PREVIOUS WORK MATERIALS TOTAL TOTAL BALANCE PREVIOUS CURRENT TOTALNO. OUANTITY UNIT VALUE FROM % COMPLETED PRESENTLY COMPLETED TO DATE TO FINISH RETAINAGE RETAINAGE RETAINAGE

PREVIOUS (D div C) THIS PERIOD STORED AND STORED % ( C - G ) 5% 5% 5%

APPLICATIONS ( NOT IN TO DATE (G div.C)

D OR E ) ( D + E + F )

1 INSURANCE AND BONDS 1.00 $79,500.00 $79,500.00 79,500.00 100% 0.00 79,500.00 100% 0.00 3,975.00 0.00 3,975.00

2 ENGINEERING & APPROVAL 1.00 $346,500.00 $346,500.00 329,173.45 95.0% 0.00 329,173.45 95.0% 17,326.55 16,458.67 0.00 16,458.67

3 TANK MATERIAL 1.00 $502,300.00 $502,300.00 376,725.00 75% 125,575.00 502,300.00 100% 0.00 18,836.25 6,278.75 25,115.00

4 TANK FABRICATION & SHIP 1.00 $517,275.00 $517,275.00 258,787.33 50% 258,487.67 517,275.00 100% 0.00 12,939.37 12,924.38 25,863.75

5 SITE PREPARATION / MOBILIZATION OF EQUIPMENT 1.00 $20,000.00 $20,000.00 20,000.00 100% 0.00 20,000.00 100% 0.00 1,000.00 0.00 1,000.00

6 CIP 12" CONCRETE PILING DELIVERED 5,850.00 $40.00 $234,000.00 93,600.00 2340.00 0.00 93,600.00 2340.00 140,400.00 4,680.00 0.00 4,680.00

6.1 CIP 12" CONCRETE PILING DRIVEN 5,850.00 $2.50 $14,625.00 5,850.00 2340.00 0.00 5,850.00 2340.00 8,775.00 292.50 0.00 292.50

6.2 CIP 120' DEEP=12" CONCRETE TEST PILE 1.00 $13,000.00 $13,000.00 13,000.00 1.00 0.00 13,000.00 1.00 0.00 650.00 0.00 650.00

7 DRILLED PIER INSPECTION 1.00 $20,000.00 $20,000.00 20,000.00 100% 0.00 20,000.00 100% 0.00 1,000.00 0.00 1,000.00

8 FOUNDATION CONSTRUCTION 1.00 $468,600.00 $468,600.00 468,600.00 100% 0.00 468,600.00 100% 0.00 23,430.00 0.00 23,430.00

9 SHAFT ERECTION 1.00 $420,300.00 $420,300.00 420,300.00 100% 0.00 420,300.00 100% 0.00 21,015.00 0.00 21,015.00

10 TANK ERECTION 1.00 $209,600.00 $209,600.00 20,960.00 10% 125,760.00 146,720.00 70% 62,880.00 1,048.00 6,288.00 7,336.00

11 TANK PAINT - GROUND 1.00 $325,000.00 $325,000.00 0.00 0% 0.00 0.00 0% 325,000.00 0.00 0.00 0.00

12 TANK HOIST / ROOF 1.00 $95,000.00 $95,000.00 0.00 0% 0.00 0.00 0% 95,000.00 0.00 0.00 0.00

13 TANK PAINT - AIR 1.00 $97,300.00 $97,300.00 0.00 0% 0.00 0.00 0% 97,300.00 0.00 0.00 0.00

14 STERILIZE AND TEST 1.00 $1,000.00 $1,000.00 0.00 0% 0.00 0.00 0% 1,000.00 0.00 0.00 0.00

15 ELECTRICAL 1.00 $125,200.00 $125,200.00 0.00 0% 0.00 0.00 0% 125,200.00 0.00 0.00 0.00

16 FINAL SITE WORK 1.00 $21,300.00 $21,300.00 0.00 0% 0.00 0.00 0% 21,300.00 0.00 0.00 0.00

CO1 Credit 1.00 -$22,000.00 -$22,000.00 (22,000.00) 100% 0.00 (22,000.00) 100% 0.00 (1,100.00) 0.00 (1,100.00)

3,488,500.00 2,084,495.78 60% 509,822.67 0.00 2,594,318.45 74.37% 894,181.55 104,224.79 25,491.13 129,715.92

AIA DOCUMENT G703 - APPLICATION AND CERTIFICATE FOR PAYMENT - MAY 1983 - AIA*-1992THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 G703-1992

D

Agenda Item:G.4

CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT

PLANNING AND ZONING

APPLICATION STAFF REPORT

TO: Bryan Bear, City Administrator

FROM: Emily Weber, Community Development Assistant SUBJECT: Richard and Cynthia Degnan, 12160 Falcon Avenue North. Variance

request from the rear yard setback requirement. DATE: June 10, 2020 for the City Council Meeting on June 15, 2020. ZONING: Large Lot Single Family Residential (R-1). REVIEW DEADLINE: June 16, 2020. 1. BOARD OF ZONING UPDATE: At its May 28, 2020 meeting, the Hugo Board of Zoning Adjustments considered the variance request from the rear yard setback requirement for the proposed accessory building submitted by Richard Degnan. The Board held a public hearing but no one spoke. Comments were provided to Board members that requested that the applicant use similar materials to that of the home on the property as well as maintain the vegetation along the rear property line. Staff provided background and recommended approval of the request. The Board agreed that the request met the criteria necessary to approve the application and recommended approval of the variance request to the City Council. 2. BACKGROUND AND DESCRIPTION OF REQUEST: The applicant is requesting a variance from the rear yard setback requirement for a proposed accessory building. The request is to allow the accessory building to be built 10 feet from the rear lot line where 30 feet is required by ordinance. The property is approximately one acre and is located within the Large Lot Single Family Residential (R-1) zoning district. 3. LEVEL OF DISCRETION IN DECISION MAKING: The City has discretion in approving or denying rezoning applications, based on whether or not the proposal meets the standards outlined in the Comprehensive Plan and Zoning Ordinance requirements. If the City finds that all the applicable standards are met, the rezoning application must be approved. However, if the City finds that any of the applicable standards are not met, the application may be denied.

Degnan Variance, 12160 Falcon Ave N Page 2 4. ANALYSIS: A. Surrounding Land Use and Zoning The surrounding properties are zoned R-1 and are classified as Very Low Density in the 2040 Land Use Plan. The surrounding properties range from one to five acres in size and are occupied by residential homes. B. Setback Requirement Variance The R-1 zoning district requires a 30 foot rear yard building setback. The applicant is requesting to build a 780 square foot accessory building 10 feet from the rear lot line. 5. VARIANCE STANDARDS: The Board must review the requested variances with the standards outlined in Section 90-38 of the land use regulations. Staff used these standards to review the variance request and finds the following: (1) Law. The variance as requested is permissible by law. The proposed variance is permissible by law. (2) Practical Difficulties. The applicant for a variance shall establish that there are practical difficulties in complying with the provisions of the zoning regulations. The term “Practical Difficulties” as used in the granting of a variance means:

a. Reasonable Use. The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance and; Per City Code, any property zoned R-1 that is less than three acres in size shall be allowed two accessory buildings with a maximum combined size of 1,500 square feet. The construction of a 780 square foot accessory building on the property is permitted and it is in staff’s opinion that it is reasonable to request a variance for setback requirements due to the conditions on site. b. Unique Circumstances. The plight of property owner is due to circumstances unique to the property not created by the landowner and; The property is unique in that there is a naturally occurring swale and two existing, mature oak trees near 30 feet from the rear yard lot line. Should the proposed accessory building be built meeting the rear yard setback requirements, there is a potential for drainage to be impeded on the site and would require the removal of the oak trees. The mature oak trees provide screening from the adjacent properties as well as from Falcon Avenue. In addition to the natural characteristics of the property, the location of the existing well and the area set aside for a potential future septic mound limit the location of an accessory building on site.

Degnan Variance, 12160 Falcon Ave N Page 3

c. Character of Neighborhood. The variance, if granted, will not alter the essential character of the neighborhood. Single family homes are the primary use within this area and are allowed in the R-1 zoning district. There are similar properties in the area that also have accessory buildings on site. The proposed setback variance would not noticeably alter the character of the area.

It is in staff’s opinion that there are practical difficulties in meeting the R-1 setback requirements. The property owner is proposing to use the property in a reasonable manner by constructing an accessory building. The location of two mature oak trees, the low point of the property, the existing well, and the area set aside for a potential future septic mound make it not feasible to meet the rear yard setback requirement of 30 feet. Given the location of the proposed accessory building and the existing vegetation on site, the approval of the variance request would not noticeably alter the character of the neighborhood. (3) Spirit and Intent. The granting of the variance would be in keeping with the spirit and intent of this chapter and with the policies of the City’s Comprehensive Plan. The spirit and intent of the City Code is to allow accessory buildings to be built on residential properties and the proposed accessory building is permitted on site. The variance request would result in the proposed accessory building to be built in the location best fit for the applicant’s rear yard.

(4) Prohibited Use. The variance, if granted, shall not have the effect of allowing any use prohibited in the district.

Accessory buildings are permitted in the R-1 zoning district.

(5) Hazard Consideration. The variance, if granted, shall not permit a lower degree of flood protection than required by this chapter. The variance shall be determined the minimum necessary, considering the flood hazard, to afford relief, and the variance shall not be issued within any designated regulatory floodway if any increase in flood levels during the base flood discharge would result.

The property is not located within a FEMA designated floodplain.

(6) Septic and Well Compliance. The sewage treatment system and water system of the subject property is in compliance with city and state codes. The property is served by well and septic systems. Any future septic system installed must comply with city and state codes. 7. CONCLUSION/ STAFF RECOMMENDATION: The applicant is requesting a variance from the Large Lot Single Family Residential (R-1) zoning district setback requirements to allow an accessory building to be built 10 feet from the

Degnan Variance, 12160 Falcon Ave N Page 4 rear lot line, where 30 feet is required by City Code. It’s in staff’s opinion that the applicant meets all the criteria necessary to approve the variance request. 8. BOARD OF ZONING RECOMMENDATION: The Hugo Board of Zoning recommends approval of the variance request from Richard Degnan, 12160 Falcon Avenue North, to allow an accessory building to be built 10 feet from the rear lot line, where 30 feet is required by ordinance. ATTACHMENTS: 1. Location Map 2. Resolution 3. Site Plan 4. Elevations 5. Applicant’s Narrative

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RESOLUTION 2020-XX APPROVING A VARIANCE FROM THE SETBACK REQUIREMENTS FOR AN

ACCESSORY BUILDING LOCATED AT 12160 FALCON AVENUE NORTH. WHEREAS, Rich Degnan has requested approval of a variance request to allow an accessory building to be built 10 feet from the rear lot line, where 30 feet is required by the Large Lot Single Family (R-1) Zoning District regulations for the property legally described as follows:

The North 210 feet of the South 442 feet of that part of the Southeast ¼ of the Southeast ¼ of Section 31, Township 31, Range 21, Washington County, Minnesota, lying West of the West line of Falcon Avenue North and North of the North line of 121st Street North

(formerly Euclid Avenue in the plat of Shadyside No. 4 extended Easterly), according to the United States Government survey thereof.

WHEREAS, the Board of Zoning has reviewed said variance at a duly called public hearing on May 28, 2020, and recommends approval with the following findings and conditions:

1. The requested variance is permissible by law.

2. Due to circumstances unique to the property the applicant is proposing to use the property in a reasonable manner.

3. The setback variance on the applicant’s proposed accessory building would not

noticeably alter the character of the area.

4. The granting of the variance would be in keeping with the spirit and intent of the ordinance.

5. The addition to a house is allowed in the R-1 zoning district.

6. The subject property is not within a FEMA designated floodplain.

7. The well and septic systems on the property are required to comply with City and State codes.

8. The applicant must apply and receive a building permit prior to construction of the accessory building.

9. The accessory building shall meet all building code requirements.

10. The accessory building shall resemble, in style, materials, color, roofline, and siding type, the principle building on the lot

Resolution 2020-XX Page 2 NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the variance request for Rich Degnan, 12160 Falcon Avenue North, to construct an accessory building 10 feet from the rear lot line, where 30 feet is required by ordinance. ADOPTED by the City Council this 15th day of June, 2020. _______________________________ Tom Weidt, Mayor ATTEST: __________________________________ Michele Lindau, City Clerk

[16266-0040/3776849/1]

ACCESS LICENSE AGREEMENT

City of Hugo, a Minnesota municipal corporation (“City”), owns park property located in Washington County, Minnesota, as depicted on the attached Exhibit A (the “Property”). Rice Creek Watershed District, is a public entity created under the laws of the State of Minnesota (“District”).

The Property abuts the channel of Anoka/Washington Judicial Ditch (AWJD) 3. The City

desires to grant the District a license to access AWJD 3 through the Property according to certain terms detailed herein.

Access to AWJD 3 through the property shall be confined to the route depicted on

Exhibit A. This license is limited to ingress, egress and access for construction, operation, and maintenance of AWJD 3 (“Repair Project”). The District shall execute its rights under this license as limited herein.

1. The District will assure that use of the Property will be reasonably confined and

not unnecessarily interfere with the City’s use of the remainder of the Property.

2. The District shall restore the Property, as nearly as is practical, to pre-use condition, as established by a joint, pre-use inspection, and shall repair any and all damage to the Property resulting from exercise of the rights granted herein.

3. The City shall limit use of the Property during the Repair Project so as not to interfere with the Repair Project or expose the public to unnecessary risk during the Repair Project.

4. This license shall terminate upon satisfactory completion of the Repair Project and the expiration of any correction period specified in the construction contract, not to exceed two years from the date of project completion.

[Signatures on the Following Page]

[16266-0040/3776849/1]

Dated: ______________, 2020 CITY OF HUGO

By________________________________ Tom Weidt Its Mayor

ATTEST:

By _________________________ Bryan Bear Its Administrator

Dated: ______________, 2020 RICE CREEK WATERSHED DISTRICT

By________________________________ Patricia Preiner Its President

ATTEST:

By _________________________ Nick Tomzcik Its Administrator

[16266-0040/3776849/1]

EXHIBIT A

DEPICTION OF LICENSE PROPERTY AND ACCESS ROUTE

CITY OF HUGO

NOTICE OF PUBLIC HEARING ON INTENTION TO ISSUE GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS AND THE PROPOSAL TO ADOPT A CAPITAL

IMPROVEMENT PLAN THEREFOR

NOTICE IS HEREBY GIVEN, that the City Council of the City of Hugo, Minnesota (the “City”), will meet on Monday, July 6, 2020, at 7:00 p.m. for the purpose of conducting a public hearing on (a) the intention to issue general obligation capital improvement plan bonds in an amount not to exceed $8,000,000 and (b) the proposal to adopt a capital improvement plan therefor. The proceeds of the bonds will be used to finance construction of a new public works facility on city owned property at Irish Avenue Park.

Anyone wishing to be heard is encouraged to comment on this proposal prior to the meeting. Meetings will be held remotely pursuant to MN Statute Sec. 13D.021. Please call Michele Lindau, City Clerk at 651-762-6315 by 4:30 p.m. on Monday, July 6th if you will be commenting on this. Please visit www.ci.hugo.mn/participate for information on how remote meetings will be held.

If a petition requesting a vote on the issuance of the bonds is signed by voters equal to five percent of the votes cast in the City in the last municipal general election and is filed with the City within thirty days after the public hearing, the bonds may only be issued upon obtaining the approval of the majority of the voters voting on the question of issuing the bonds.

BY ORDER OF THE CITY COUNCIL

/s/ Michele Lindau, City Clerk

http://www.ci.hugo.mn/participate

Agenda Number J.1

CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT

PLANNING AND ZONING APPLICATION STAFF REPORT

TO: Bryan Bear, City Administrator

FROM: Kendra Lindahl, Landform through Rachel Juba, Community Development Director

SUBJECT: Pratt Ordway Properties. Request for a PUD Amendment and Site Plan for “Victor Place” (PID 19-031-21-24-0077 and 19-031-21-23-0154) (City File No. 20-007)

DATE: June 9, 2020 for the City Council Meeting of June 15, 2020

REVIEW DEADLINE: Waived by applicant

1. DESCRIPTION OF REQUEST:

The applicant is requesting approval of a PUD amendment and site plan to allow construction of a single story, 13,879 square foot office/trail building. The development is primarily located on Lot 2, Block 1, Victor Gardens Commons and partially on Outlot A, Victor Gardens South Village. The parcels will be combined.

2. PLANNING COMMISSION REVIEW:

The Planning Commission held a public hearing on the request at their May 28, 2020 meeting.

In addition to the applicant, there were five residents to speak on this item. The primary concerns from the residents related to access, traffic volumes and speed. Staff noted that the streets were planned to accommodate the traffic, but indicated that City staff would follow up with the residents to discuss their concerns.

The applicant spoke and indicated that they did not want to modify the roofline as recommended by staff. The staff recommendation was to balance the roofline so the same pitched elements were mirrored on the north and south elevations, but the applicant indicated that they felt that their plan was more cost effective and met the intent of the PUD.

The Planning Commission discussed the item and was split 3-3 on whether to support the applicant’s roofline proposal. Some Commissioners felt that the roofline should be revised to be consistent with Victor Gardens PUD standards but others were okay with the change. After discussion, the Commission voted 4-2 to recommend approval of the

Victor Place Page 2

PUD amendment and site plan resolution without condition 5.a. which required “The applicant shall mirror the south roof line on the north elevation.” The attached resolution reflects the Planning Commission recommendation. 3. CONTEXT: A. Surrounding Land Use and Zoning The property is part of the Victor Gardens PUD. The property is guided Commercial and zoned PUD. The properties to the east and west are guided Commercial and zoned PUD as part of the Victor Gardens PUD. The property to the east is developed with Paws Pet Hospital and the property to west with office/retail including Kinder Gardens childcare center. The property to the south is guided Medium Density Residential, zoned PUD and developed with condominium townhomes. The property to the north (across Frenchman Road) is guided Commercial and zoned C-2 (General Business). The properties are developed with a clinic and daycare. B. Existing Site Characteristics The site is generally flat and buildable. There is a wetland on Outlot A that has been delineated, but as of the date of this report has not been approved. C. Background In 2004, City approved a PUD amendment and preliminary plat for Victor Gardens 4th Addition. That project approved the 92 unit townhomes to the south, but provided concept plans for the commercial portion of the site only and deferred commercial approvals to a later date. In 2009, this property was replatted as Victor Gardens Commons with a PUD amendment that approved Paws Pet Hospital (Resolutions 2009-24 and 2009-25). The request showed only a concept plan for this site as part of the Paws approvals. The applicant’s narrative noted that one access was provided for Paws and when Lot 2, Block 1 developed another access would be added across from the private street that serves the townhomes south of Victor Path. Furthermore, the developer indicated that a cross access and parking agreement would be recorded against both lots so that parking would be shared and two accesses would be provided to the project. 4. ANALYSIS: A. Level of City Discretion in Decision-Making The City has a relatively high level of discretion in approving PUD amendments. A PUD must be consistent with the City’s Comprehensive Plan. The City may impose reasonable

Victor Place Page 3

requirements in a PUD not otherwise required if the City deems it necessary to promote the general health, safety and welfare of the community and surrounding area. The City’s discretion in approving or denying a site plan is limited to whether or not the proposed plat meets the standards outlined in the Comprehensive Land Use Regulations. If it meets these standards, the City must approve the site plan. B. Consistency with Ordinance Standards The Victor Gardens PUD is a compact, mixed-use development consisting of residential, retail, office, and institutional uses. The proposed planning and design approach is commonly referred to as Traditional Neighborhood Development (TND). In short, the design concept includes 1) neighborhoods defined by public spaces, 2) a range of housing types, 3) street designs and pedestrian walkways that keep cars in perspective, 4) architecture that responds to its surrounding and local traditions and 5) a mix of land uses to meet the daily needs of residents. PUD Amendment This property is part of the Victor Gardens PUD, but no formal approvals were ever granted for development of the site. The PUD Amendment and Site Plan are requested for the planned 13,879 square foot office/retail building. The project was reviewed against the Victor Gardens PUD standards, previous approvals and City Land Use Regulations. Staff has been working with the applicant and their development team to develop the plan as it exists today. Lot Standards This is an existing lot of record that was established as part of Victor Gardens Commons. The parking and grading will cross over onto Outlot A; therefore, staff has included a condition requiring that the two parcels be combined into one parcel. Once that combination is executed that site will comply with all building setback requirements.

PUD Standards Proposed

Front building setback 15 feet 56+/- feet

Side building setback n/a 75+ feet

Rear building setback n/a n/a

Perimeter setback 30 feet 30 feet

Parking 10 feet 9’8”

The plans show an 9’8” setback from the public street for the proposed parking where 10 feet is required by Code. The parking stalls are shown as 9’ x 20’ where 9’ x 18’ stalls are required. Staff recommends that the stall depth along the street be reduced in depth to allow for the 10-foot setback along Victor Path.

Victor Place Page 4

Building Architecture One of the key components of the Victor Gardens PUD is the French County Eclectic design character. This style is characterized by steeply pitched hip roofs, a variety of natural stones and brick, vertical elements and a variety of decorative cornice and rooflines. The hip roof elements are intended to screen the mechanical roof top units. These pitched rooftop elements were to be located on three sides at the ends of the buildings to screen provide this screening. The buildings should have a variety of rooflines to create the look of several buildings and facades to add interest to the buildings. Additionally, the previous approvals required the architecture to be compatible with the townhomes. Staff has worked closely with the development team to try to meet these design goals. The developer has added the pitched hip roof elements as required by the PUD; however, staff believes that additional revisions are needed to meet the intent of the PUD. Specifically, we have asked the developer to replicate the south roof line on the north elevation. The south elevation has a varied roofline including two steep hip roof elements, but the north elevation only has one such pitched roof line. This creates two issues:

• The building does not create an authentic roofline that one would expect if it were a true hip roof element.

• The pitched hip rooflines do not align on the north elevation and south elevation; therefore, the back of the north roof line will be visible from the south side and vice-versa.

Staff continues to recommend that the south elevation be replicated on the north elevation to create an authentic building appearance that is consistent with the existing buildings in Victor Gardens and the PUD standards.

Figure 1-Victor Gardens Rooflines

Victor Place Page 5

Developer Plans:

Staff recommendation:

Final color palettes and physical material samples shall be provided to the City prior to final approval. Trash Enclosures The original PUD approvals required that the trash and recycling areas be designed internal to the building or as an integral part of the building; however, there are other detached trash enclosures in the PUD. The applicant’s design shows a detached trash enclosure to the west of the building. No details for the trash enclosure have been provided. Staff has included a condition requiring the trash enclosure to be designed to match the principal building. Mechanical Equipment Screening All mechanical equipment is planned to be on the roof and shall be screened from view of adjacent properties. The applicant shall provide additional information to show how this condition will be met.

Victor Place Page 6

Lighting The ordinance requires lighting to consist of cut-off fixtures and for light cast on adjacent property and roads not to exceed ½ foot candle measured at the property line or 1-foot candle measured at the street’s centerline. The plans comply with these standards. Signage Wall signage is shown in sign bands on the north and south elevations. No freestanding signage is shown. All signage must comply with the Victor Gardens PUD standards. The applicant must apply for a sign permit with details ensuring compliance with ordinance requirements. Parking The City Code requires one space for every 200 square feet. This site requires 70 parking stalls and 77 are provided. The site plan notes 78 stalls are provided and must be updated. The Land Use regulations discourage dead end drive aisles but the shape of this site with the building as proposed make it difficult to provide continuous circulation. The parking areas on the east and west sides of the building do not allow for vehicular circulation and consideration should be given to striping one of the northernmost stalls in both areas as “no parking” to allow for the ability to turn around without having to back out of these dead-end aisles should the parking lot be full. The previous approved required shared parking with a cross access and parking easement with the property owners to the east. The developer and adjacent landowner have asked that this condition be removed from the PUD standards. Access As noted, the original approvals required shared parking with the property to the east and limited access to that existing curb cut on the Paws Pet Hospital site and a second access to serve this site to be located across from the private drive that serves the townhomes to the south. The developer has asked that the PUD be amended to eliminate this condition. The plans show a new access approximately 60 feet west of the Paws access and a 2nd access to this lot near the west property line. Staff supports the two accesses to the site. We worked closely with the development team to evaluate an access across from the private drive as planned or as far west as possible to eliminate conflicts with the driveways to the south. Unfortunately, with the current building plan, aligning the access with the private drive to the south would bring the access directly into the handicapped stalls and would result in less functional circulation in the site. The applicant has pushed the access a far west as possible based the unapproved wetland delineation. Staff supports the access locations; however, once the wetland delineation is approved it should reexamined to try to move the access further west to eliminate conflicts with the driveways on the south.

Victor Place Page 7

Sidewalks/Trails The developer has provided good sidewalk connections throughout the site and out to Victor Path. The sidewalk on Victor Path will be constructed in front of these two parcels by the developer with this project. The applicant will need to dedicate a trail easement on the north side of the site to connect to the planned County Trail on Frenchman Road. The easement will allow the County/City to construct the connection to the development when the County Trail is constructed in the future. Landscaping The plans show a continuation of the street tree planting of Elms and Maples along Victor Path between the curb and sidewalk. Additionally, the plans show 13 overstory deciduous trees, 10 overstory coniferous trees, 7 ornamental trees and 67 shrubs, which complies with code requirements. The code requires an amount not less than one percent of the cost of improvements made as part of a development be expended on landscaping. The applicant shall provide additional information to ensure compliance. The applicant intends to install irrigation on the site. The applicant is required to submit an irrigation plan as part of the landscape plan package as a condition of approval. Wetlands The wetlands on site were delineated and is currently being reviewed. No wetland impacts are anticipated, but the wetland delineation must be approved prior to issuance of permits. A Technical Evaluation Panel meeting will take place the week of May 25th to review the location of the wetland west of the proposed improvements. Grading/Drainage There is a drainage and utility easement over Outlot A. The applicant will need to apply for an easement vacation for the area where parking lot improvements are planned and new a new easement will need to be provided over the wetland and watermain. The stormwater management for this site was included in the master plan for the Victor Gardens PUD and is served by a regional stormwater basin. A storm sewer pipe was extended into the property from Victor Path to collect stormwater from the site and drain it to the regional stormwater basin. The applicant has surveyed the existing regional stormwater pond to confirm capacity. Stormwater comments have been provided to applicant and will need to be addressed in future submittals for documentation and permitting purposes.

Victor Place Page 8

Utilities The site is served by municipal sanitary sewer and water. Park Dedication and Open Space Commercial/Industrial property is exempt from Park Dedication. C. Conclusions Staff reviewed the PUD amendment and site plan against City standards and the original PUD approvals and finds that the proposed project generally conforms. However, there are several outstanding issues that must be clarified, and conditions that must be met by the applicant to ensure compliance with City standards. The Planning Commission recommendation is being forwarded to the Council for action, which requires no architectural changes to the roofline. However, staff continues to recommend that the applicant revise the plans as noted in the staff report to comply with Victor Gardens PUD design standards. If the Council agrees, they could add condition 5.a. back into the approving resolution. 5. RECOMMENDATION: Move to adopt the resolution approving the PUD amendment and site plan, as recommended by the Planning Commission. ATTACHMENTS: a. Resolution Approving the PUD Amendment and Site Plan b. Location Map c. Engineer’s Memo dated May 21, 2020 d. Applicant’s Narrative dated March 5, 2020 e. Paws letter dated March 12, 2020 f. Plan Set received on May 15, 2020 g. Comparison of Proposed Elevation and recommended Alternatives dated May 18,

2020

RESOLUTION 2020 - ___ APPROVING PLANNED UNIT DEVELOPMENT (PUD) AMENDMENT AND SITE PLAN FOR

“VICTOR PLACE” (PID 19-031-21-24-0077 AND 19-031-21-23-0154)

WHEREAS, Pratt Ordway Properties has requested approval of a PUD amendment and site plan to allow construction of a 13,879 square foot office/retail building on property legally described as follows:

Lot 2, Block 1, Victor Gardens Commons and Outlot A, Victor Gardens South Village

WHEREAS, the Planning Commission has reviewed said PUD amendment and site plan at a duly called Public Hearing on May 28, 2020 and recommends approval subject to the conditions listed; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the request by Pratt Ordway Properties for the PUD amendment and site plan, subject to the following conditions:

1. A PUD amendment is approved to allow the construction of a 13,879 square foot office/retail building, in accordance with the application and plans received on March 5, 2020 and revisions received on May 15, 2020, except as amended by this resolution.

2. The developer must comply with the Victor Gardens PUD standards and the Victor Gardens Commons approvals (Resolution 2009-24 and 2009-25), except:

a. Resolution 2009-24 condition 13 and Resolution 2009-25 condition 7.a. requiring a parking and cross access agreement with Paws Pet Hospital is not required.

b. Resolution 2009-24 condition 11 requiring construction of the trail connection to CSAH 8 trail is modified to require a trail easement only.

3. The plans must be revised to comply with the City Engineer’s memo dated May 21, 2020.

4. The plans must be revised to comply with 10-foot minimum parking setback along Victor

Path.

5. The architectural plans must be revised to address the following: a. The applicant shall provide a final color palette and physical material sample for

City review and approval. b. All mechanical units will be roof-mounted and shall be screened from view of

adjacent properties. c. The gutters and drainpipes shall be integrated into the building design and shall

be reviewed and approved by staff. d. The trash enclosure must be designed to match the principal structure. Details

must be provided for staff review and approval.

6. The landscaping plan must be revised to address the following:

Resolution 2020-__ Page 2

a. The cost of landscaping must be included for the development agreement. The developer must provide a copy of the landscaping cost estimate to city staff.

b. An irrigation plan must be provided.

7. The wetland delineation for Outlot A must be approved. a. The western access should be reevaluated after approval of the delineation. b. The developer shall work with City staff to shift the western access west to

eliminate the conflicts with the driveways to the south if feasible.

8. A trail easement must be provided to connect to the future trail on CSAH 8.

9. The developer shall construct the sidewalk on Victor Path from the east lot line of Lot 2, Block 1, Victor Gardens Commons to the west lot line of Outlot A, Victor Gardens South Village.

10. Signage must comply with the Victor Gardens PUD sign standards. The City will review for compliance when the sign permit is submitted.

11. The applicant must update the plans to show the drainage and utility easement in the southwest corner and work with staff to ensure that there are no conflicts with that existing easement and the proposed improvements.

12. The applicant shall apply for an easement vacation or other mechanism for that portion of the lot where parking lot improvements are planned over the Outlot A drainage and utility easement. The applicant shall coordinate with the City engineer.

13. Prior to issuance of building permits: a. The lot combination must be filed at Washington County. b. The development agreement must be executed and financial guarantees in

place. c. A complete set of revised plans addressing the conditions of approval shall be

submitted for city approval. d. The applicant shall obtain all necessary local, state, and federal permits. e. The developer must obtain all necessary stormwater management and WCA

permits from the City. f. The developer shall obtain all necessary local, state, and federal permits.

ADOPTED by the City Council this __ day of June 2020.

_____________________________ Tom Weidt, Mayor

ATTEST: _________________________________ Michele Lindau, City Clerk

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May 21, 2020 Ms. Rachel Juba Community Development Director City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Revised Site Plan Review Victor Place WSB Project No. 015617-000 Dear Ms. Juba: We have reviewed the revised site plan submittal for the Victor Place Site located south of Frenchman Road (CSAH 8) and west of Leopold Lane. In particular, we have reviewed the following plans related to this particular request:

• Revised General, Architectural, and Civil Plan Sets dated 5/15/20 by Finn Daniels Architects and Plowe Engineering Inc.

• Site Drainage Narrative & Stormwater Calculations Based on the review of the above documents, we offer the following comments related to this application: Grading, Street, and Utility Plans 1. Two accesses from Victor Path are proposed. Two access points do improve the circulation

of traffic within the site. The access points are separated to the greatest extent practical and are acceptable.

2. The parking areas on the east and west sides of the building do not allow for vehicular circulation. Consideration should be given to striping one of the northernmost stalls on both lots as no parking to allow for the ability to turn around without having to back out of these lots should they be full.

3. A concrete walk is proposed to be extended along the north side of Victor Path. The Concrete walk will extend from the existing concrete walk at the eastern property line to a distance of approximately 90 feet west of the westerly access to the site.

4. Sanitary sewer service is available to the site from the existing 8” sanitary sewer pipe extended into the site from Victor Path. This service location is directly across from the private road on the south side of Victor Path.

5. Water service had previously been extended into the site from Victor Path. This service is

located directly across from the private road on the south side of Victor Path.

6. The parking for the proposed Victor Place project extends into Outlot A. Outlot A and Lot 2 Block 1 should be combined.

7. Drainage and Utility Easements already exist on Lot 2, Block 1 Victor Gardens Commons (SW corner) and over all of Outlot A Victor Gardens South Addition.

8. The Drainage and Utility Easement within Outlot A where the proposed parking lots is proposed will require vacation or be addressed by some other mechanism. Existing

Ms. Rachel Juba May 21, 2020 Page 2

Drainage and Utility Easements over watermain and wetlands will be required to remain in place. Staff will work with the applicant how on best to proceed with addressing this item.

9. Detailed redline comments have been provided on the plans and sent to the applicants engineer so they can be addressed in future submittals.

Stormwater Management 10. The site for this development had stormwater management accommodated for in a regional

stormwater basin as part of the Victor Gardens Development. A storm sewer pipe was extended into the property from Victor Path to collect stormwater from the site and drain it to the regional stormwater basin. The applicant has surveyed the existing regional stormwater pond to confirm capacity

11. Stormwater plan and model comments have been provided to applicant and will need to be addressed in future submittals for documentation and permitting purposes.

Wetland 12. A wetland delineation has been completed and a Technical Evaluation Panel meeting will

take place the week of May 25th to review the location of the wetland west of the proposed improvements. Currently, there are no proposed impacts based on the wetland delineation submitted.

Thank you for the opportunity to provide comments on this project. Additional comments may be necessary following the review of the responses to these. If you have any questions, please do not hesitate to contact me at 651-286-8463. Sincerely, WSB Mark Erichson, PE City Engineer cc: Scott Anderson, Public Works Director (email only) Liz Finnegan, Senior Engineering Technician (email only)

Kendra Lindahl, Landform (email only)

 

 

 

 

March 5, 2020 

 

 

PROJECT NARRATIVE�