REGULARLY SCHEDULED MEETING THURSDAY, DECEMBER 19, … · 2019-12-20 · 4900 earhart road •loveland, co 80538 wifi: colguest password: accesswifi regularly scheduled meeting thursday,

4900 EARHART ROAD • LOVELAND, CO 80538

WIFI: COLGuest Password: accesswifi

REGULARLY SCHEDULED MEETING

THURSDAY, DECEMBER 19, 2019

3:30PM – 5:00PM

AGENDA

CALL TO ORDER

NEW COMMISSIONER WELCOME

ROLL CALL

PUBLIC COMMENT

CONSENT AGENDA

1. NOVEMBER 18, 2019 MEETING MINUTES

2. AIRPORT DIRECTOR’S REPORT FOR NOVEMBER

3. MONTHLY FINANCIAL STATEMENT FOR NOVEMBER

4. 2020 PROPOSED MEETING CALENDAR UPDATED

PULLED CONSENT AGENDA ITEMS

CONSENT AGENDA FOLLOWUP

REGULAR AGENDA

5. REMOTE TOWER PROJECT UPDATE – 30 MIN

6. PLANNING & DEVELOPMENT SUBCOMMITTEE 2019 WORK PLAN – 30 MIN

7. ELECTION OF OFFICERS – 15 MIN

8. BUSINESS FROM MEMBERS

ADJOURN

Upcoming PDSC Meetings: January 8, 2020, 3:30-5:00; January 22, 2020, 3:30-5:00

Meeting Planning CalendarJanuary

• Strategic Work Plan for 2020

• Master Plan: Airport LayoutPlan & FinancialComponents

• Development Projects

February

• Master Plan: Final DraftApproval &Recommendation to CityCouncils

March

• Airline Terminal Design

• Staffing Plan

November 18, 2019 Meeting Minutes

Call to Order: Chair Troxell called the meeting to order at 3:00 p.m. Roll Call: Chair Troxell, Vice-Chair Fleming, Commissioners Adams, Atteberry, and

Johnson were present. Commissioner Atteberry attended via teleconference. Commissioners Burgener and Stooksbury were absent.

Public Comments: None Consent Agenda 3:01 p.m. Commissioner Stooksbury arrived Vice-Chair Fleming moved to approve the Consent Agenda. The motion, seconded by Commissioner Adams carried with all the Commissioners present voting in favor thereof. 3:02 p.m. Commissioner Burgener arrived Consent Agenda Follow-up

None

Public Comments: None Regular Agenda 5. Remote Tower Project Update

This is an informational item providing an update to the Commission on the status of the Remote Air Traffic Control Tower Project. Information to be presented includes the current FAA NextGen project team’s latest proposed schedule for testing and project phasing. Additional information pertaining to the Airport staff participation in current and upcoming planning and coordination. Direction: The Commission requested the minimums and plan phase timelines from the private SAAB Remote Tower Project to be provided at the next meeting to help prepare for possible challenges that might occur with our project’s timelines.

3:09 p.m. Commissioner Atteberry disconnected teleconference and arrived in person Public Comments: Robert Hau, resident: Commented we should find a ways to get the Remote Tower federally certified without the federal government. Dan Betts, Senator Gardner’s office: Has Serco solved the issue on finding controllers to staff the project? Licon: We have been told they have staff available to start; however, we were told that before. Betts: Does it make a difference that

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they told you that in October and now the timeline is January? Licon: The big difference is that the contract is coming from the FAA instead of the airport. Currently Serco operates 92 control towers throughout the U.S., which are directly funded by the FAA. 6. Proposed Airport Development & Land Use Standards

The Northern Colorado Regional Airport does not have standards that are associated with land use and design requirements for future development projects. Staff has created a proposed set of standards that captures direction given by the Commission to help create a favorable impression of the Airport and leave visitors with a positive and memorable experience. As the surrounding area continues to grow, public and private investment at the Airport is expected to increase. New general aviation hangars are currently being built and construction is expected to begin on more units in the near future. With all of this opportunity, developing the Airport’s property in a responsible and attractive manner will be an increasingly important focus. Direction: Staff was directed to return with a more robust plan that includes solutions regarding the code requirements for bathrooms, traffic flow from airside and landside, and other costs that may be incurred by developers that are not in line with other like development. A list of all land leases with number of years left was also requested.

Public Comments: Rob Malloy, City of Loveland Council member: Asked for clarification on the TTF (Through The Fence) Centrepoint business park. Licon: Most of Centrepoint is built out, there are a few empty lots but they are privately owned with future planned use. Don Taranto, local pilot: Agreed with the conversation to link upgrades to the lease to encourage private investment. Resolution R-14-2019 was not approved. 7. Business From Members

Fleming: We should invite Boutique Air to present us details to enable us to make a decision. 4:34 p.m. Commissioner Stooksbury exited Licon: If that is the Commission’s desire to have them present. However, based on my discussion with Boutique in July they require a subsidy to operate out of any airport, which would need to be provided by an outside entity or the Cities. Troxell: I would say yes, since this is a learning experience and not necessarily the airline we may go with. Adams: We should consider during a future Executive session since it would require contract negotiations.

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Troxell: Euro CAE that does remote tower ops in Europe will be visiting Fort Collins January 14-16 to have their meeting and they will be touring our Remote Tower. We should plan a technology and drones discussion between the cities to be proactive on the possible impacts. Adjournment: Meeting adjourned at 4:42 p.m. Respectfully Submitted, _________________________________________ Vice-Chair, Tom Fleming

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Northern Colorado Regional Airport Page 1 of 4

4900 Earhart Road • Loveland, Colorado 80538 (970) 962-2850 • FAX (970) 962-2855 • TDD (970) 962-2620

DATE: December 7, 2019 TO: Northern Colorado Regional Airport Commission FROM: Jason R. Licon, Airport Director RE: Airport Monthly Report Remote Tower Update

During the month of November, Airport staff met with project stakeholders and numerous FAA lines of business to discuss project timelines and associated costs that may be incurred by the Airport prior to the anticipated certification of the system. As a reminder, this project is a proof of concept containing some very innovative ideas that has already proven to create a timeline that is highly dynamic and uncertain. The Federal Aviation Administration (FAA) Project Manager Rob Higginbotham has confirmed that the start of the first phase of testing continues to be January 22, 2020, yet there are many tasks still incomplete including the installation of the mobile tower and approval of contract agreements (between the FAA and Serco who will be providing personnel in the form of air traffic controllers).

Staff learned this month that certain lines of business involved in the air traffic and safety divisions within the FAA are attempting to restrict the Airport’s ability to fund continuous operations of the mobile tower between phases for the project. This is a highly controversial and significant change to what was initially conveyed to the Airport and its users from the FAA and CDOT Aeronautics. Early communications assumed that the Airport, once the air traffic control systems began testing, would be active throughout the phases until certification. Project timelines have also shifted to a worst-case scenario timeline instead of a more moderate risk timeline to allow for testing uncertainty. The timeline change shows the original three to six month period between the first two phases to nine months or more.

The Airport Director, Aeronautics Director, and Aeronautics consultants have made their concerns clear to the FAA that they did not support closure of the tower between project phases citing that it would create both an impact to safety by creating confusion for the pilot community, and would not allow for consistency with contracted employees that will be used to evaluate and test the system. Staff believes that there has been progress made, and that the FAA will re-evaluate their decision due to the many benefits keeping that keeping air traffic control services consistently active throughout the test would provide.

Parking Lot Updates

In anticipation of the restart of airline service, the lease with Groome/Greenride was amended to shift the leased parking lot location to the overflow parking lot to the East of the main airline terminal parking lot. This work began after the announcement on the restart of commercial air service. In order to make this area work for Groome’s business needs, new lighting was installed and a bus shelter was constructed which was completed in the first part of November.

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Initially the plan had Groome utilizing the new lot in the beginning of November to help accommodate the airline customers. Since flights are currently postponed, paint striping and the adjustment of Groome’s operations will not occur until early this spring.

Request for Statements of Qualifications for Engineering and Architectural Services

The Airport requires support from professional service providers to assist with the design and construction management of various projects within the approved capital improvement plan (CIP). The CIP is a list of projects that are likely to be supported financially through grants from the Federal Aviation Administration and State. A selection panel was formed to select the most qualified consulting firm and their identified subcontractors for the next five years. The selection panel included staff from Fort Collins, Loveland, and the Airport who were tasked to review and score seven responses received from qualified firms. The requests for submittals were published in a variety of print and electronic formats and was conducted in accordance with the procurement processes of the City of Loveland, and the Federal Aviation Administration. From the submissions received, three were selected to interview including Dibble Engineering, Jacobs Engineering, and Mead & Hunt. Final interviews were conducted and Dibble Engineering was determined to be the most qualified firm and notified of the award of the contact. This process was conducted in accordance to FAA regulatory requirements and all City of Loveland procurement regulations. Hangar Facility Lease

The hangar at 5220 Gulfstream Ct. was previously reported in the July Airport report has undergone renovations to prepare it for lease. The Airport published a request for bid for the hangar through various print and electronic media. Two site visits were offered on November 12th and 15th and many interested parties attended. Two bids were received that met the minimum requirements for bid and the lease was awarded to a locally based on-Airport flight school, the New Leading Edge Flight Training, with a lease scheduled to start next month.

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Snow Operations

Over November 26th and the Thanksgiving weekend the Airport snow removal crew put in well over 181 hours outside normal work hours for snow removal. The volume of snow from the storm on the 26th made significant impacts to operations. However, despite this challenge the crew kept the runway clear and maintained its good braking action which resulted in a large number of jets landing at Northern Colorado Regional Airport since other nearby facilities were not cleared of snow. The Airport estimates approximately 18 inches of snow fell during the Thanksgiving week and was further compounded by high winds that occurred on the weekend.

Meetings and Events Attended

• FAA Program Management Review, November 12: The Director attended a meeting with the Colorado Aeronautics Director, and the FAA NextGen Director of Portfolio Management and Technology Development.

• Engineering Statement of Qualifications (SOQ) Review, November 12: An Engineering & Architecture selection committee comprised of Fort Collins’ Economic Director Josh Birks, Loveland’s City Engineer Jeff Bailey, Airport Director Licon, Operations Manager Mack, and Business Development Ehle, met to review the SOQ documents received from seven firms.

• Serco LOA (Letter of Agreement), November 13: The Director attended a meeting with FAA and Serco regarding LOAs for Serco.

• FNL Pilots Association Meeting, November 13: Business Development Specialist Ehle attended the monthly meeting for the FNL Pilots Association.

• Airport Shelter in Place Plan, November 13: Operations Manager Mack and Operations & Maintenance Tech Robbins met with LFRA Emergency Manager Mialy on a shelter in place plan in the event of an emergency event.

• Airport CIP (Capital Improvement Plan), November 14: The Director met with Dibble Engineering consultant Jared Bass to finalize and submit the Airport’s CIP for 2019.

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• Customs Meeting, November 19: Business Development Specialist Ehle attended a meeting with potential developers BA Group and jetCenter on the investigation of the provision of customs services.

• Engineering SOQ Finalist Interviews, November 20: Engineering SOQ selection committee interviewed the top three submitting firms and made a final selection.

• Searidge Remote Tower tour, November 21: The Airport Director and Searidge Technologies provided a tour for airport officials working for Google and for a group of Aircraft Owners and Pilots Association, and the Colorado Pilots Association.

• TR Exhibition Group Meeting, November 22: The Director met with officials from Larimer County Fairgrounds and the Ranch Complex to discuss next steps in their master plan and bond related proposed construction efforts and phasing.

• PDSC Meeting, November 25: The regularly scheduled PDSC meeting was held.

Attachments • Remote Tower WEPA Report for November

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November 30, 2019 From: William E. Payne, P.E. To: Colorado Division of Aeronautics Section A – Blended Airspace/Remote Air Traffic Control Contract Progress Report #38

Re: Period: November 1 through November 30, 2019

Remote Tower ImplementationController and Mobile Tower OTA with FAA 12/10/2019 TBD Awaiting Serco Approval of the OTA and fee estimate

Mobile Tower SRMP 12/3/2019 12/4/2019Mobile Tower on Site TBD TBD Subject to SRMD Approval by FAA

Video Tracking System In-Progress 11/20/2019 Artificial Intelligence (AI) System in TrainingStand-alone STARS Display In-Progress TBD In Negotiations with TAMR Program Office

SWIM Production Cloud Connection 4/1/2019 CompleteTelecommunications

Commercial Lines Complete CompleteInterim communication connectivity from airport terminal by CenturyLink will provide telecommunication through Phase 1 or until the Loveland Fiber system is available

Connect to City of Loveland Fiber Network 5/25/2019 TBD Awaiting City Service Initiation Federal Telecommunication Infrastructure (FTI) 7/15/2019 Complete Service Delivery Point (SDP)

Install Mobile ATCT TBD TBD Awaiting Mobile Tower SRMD and LOA Controllers Certified TBD TBD Awaiting Mobile Tower SRMD and LOA

System Optimization In-Progress Complete System Site Adaption In-Progress Complete System Lockdown 11/20/2019 1/22/2020 Additional system changes will require CCB authorization

EUROCAE WG 100 Meeting 1/14/2020 1/17/2020 Planning in Progress

Remote Tower TestingPhase 1 - Passive Testing 1/22/2020 3/1/2020 FAA Revised Schedule date

Safety Risk Manage Panel TBD 12/1/2020 FAA Forecast Schedule 9-12 Months Phase 2 - Active Testing TBD TBD Subject to SRMD Signatures

Safety Risk Manage Panel TBD TBDPhase 3 - Industry-led IOC TBD TBD

Safety Risk Manage Panel TBD TBDPhase 4 - Certification/Commissioning TBD TBD

Safety Risk Manage Panel TBD TBDNote: All dates reflect latest FAA proposed schedule and are subject to change

Remote Tower ProjectKey Activity Status

RemarksStatus/Start

Date (Projected)

ActivityFinish Date (Projected)

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Remote Tower Project Narrative: The Program is moving forward toward Phase 1 testing currently scheduled to begin on January 22, 2020. To that end, a final review of the system configuration and operational readiness was evaluated by representatives from Air Traffic Services (AJT), Mission Support Services Policies and Procedures (AJV), Air Traffic Safety Policy and Performance (AJI), Air Traffic Safety Oversight (AOV), as well as NextGen Program Office (ANG). This evaluation was also to set the system baseline and lock the configuration down in advance of Phase 1 testing. At the conclusion of the meeting all lines of business agreed that the system was operationally ready to move to Phase 1 testing.

There were a few minor system configuration elements that various members of the group requested, including modifying the video tracking designators. Currently the designators are dynamic squares whose size changes the size of the target with a superimposed cross. It was determined that the boxes would be of a consistent size and the cross would be eliminated. To facilitate pointing the signal light gun, a target box slaved to the signal light gun pan-tilt-zoom camera will be displayed on the video wall to indicate the general area in which the light gun was aimed. There is still some resistance to the third display on the supervisor’s workstation, and why is unclear. This display may be removed prior to Phase 1 testing based these objections.

An AJT evaluator is requiring that the Air Situation Display (radar) be disabled on the local and ground controller positions to support visual only certification of the system. This could potentially represent a certification schedule risk in two ways:

1. If it is determined that certification of the system solely based on its visual capabilities requires the development and imposition of special procedures to support air traffic services, then the time to develop the procedure(s) and approve them through the FAA’s Safety Management System (SMS) process would cause the schedule to move to the right. Procedures are in place at the remote tower project in Leesburg, Virginia and they are required to provide radar display of traffic to mitigate the hazards associated with that system.

2. If the requirement to provide radar display, as with Leesburg, was determined to be the required mitigation, the Colorado Remote Tower Project would be subject to an additional SMS evaluation of the radar display adding additional time to the schedule.

The current state of video does not faithfully reproduce the out-of-the-window view from a legacy ATCT. It is for this reason that the Colorado Remote Tower System has the track-based (radar) display as a situational awareness controller tool as an integral component of the system. The track-based display derives its data from the FAA’s System Wide Information Management (SWIM) system and is displayed on the Searidge Air Situational Display (ASD). In the future, an FAA Standard Terminal Automation Replacement System (STARS) will provide the track-based display to the controllers. A track-based (radar) display was a condition accepted by NextGen of moving the Colorado Remote Tower Program from the Surveillance Broadcast Services (SBS) Office to NextGen. The above being said, operation of the system in the visual only configuration is a key failure mode analysis element. Therefore, if we can be assured that this testing path will not substantially affect the program certification schedule then there are no objections. A key component required to support Phase 1 testing is installation of the mobile control tower that will actively control traffic during the Phase 1 evaluation. Before the mobile tower can be

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deployed, an operational Safety Risk Management Panel (SRMP) will be convened by NextGen as the “Change Proponent” to assess the risks and identify any possible mitigations required. The SRMP for the FNL mobile tower is scheduled for December 3rd and 4th, 2019. The most common risk associated with deployment of a mobile tower is the inability to meet the ATCT siting requirements in FAA Order 6480.4, specifically the ability to adequately see the ends of the runways and to meet Line-of-Sight angle incidence. Because mobile towers do not meet the siting requirements for legacy Airport Traffic Control Towers, their operational life is limited. In most cases the SRMP for a mobile tower is a formality; however, in the case of the Northern Colorado Regional Airport (FNL) there seems to be some issues not expressly associated with the physical deployment of the mobile tower. On November 8th, the Aeronautics Director, without advance conversation or notice from FAA, received the attached letter noting a significant shift in the project schedule, notably with the Phase 2 planning and SRM process, which inexplicably grew from two months to nine. Notably, the letter was not sent directly to FNL or WEPA. Phase 1 testing, currently scheduled to begin January 22, 2020 will consist of two segments, each two weeks long with a one-week break in the middle. The start date for Phase 1 is contingent upon approval of the mobile tower SRMP and successful deployment of the tower in time to train the air traffic controllers in both the mobile tower and Denver Tracon. At the conclusion of Phase 1 the data will be analyzed and a report generated for presentation to the next SRMP which will determine the ability of the system and operation to move into Phase 2 active testing of the system. During Phase 2 the roles of the mobile tower and remote tower will be reversed with active control being done from the remote tower and the mobile tower staffed as a safety mitigator. Serco, the Air Traffic Contractor, has returned the Other Transaction Agreement to the NextGen Program Office with some comments and a cost estimate for the mobile tower the controller staff required. The Program Contracting Officer is in the process of addressing the comments and evaluating the proposed costs. The FAA is proposing to deactivate the mobile tower between Phases 1 and 2 for budgetary reasons. This will cause confusion among the pilot community, presenting a risk, and will result in losing a portion of the controller staff. The NextGen Program will fund the mobile tower, the Controller in Charge and the Air Traffic Manager for the full length of the testing period. On November 12, 2019 the NextGen Director of Portfolio Management and Technology Development hosted a Program Management Review (PMR) with the Aeronautics Director and the Manager of the Northern Colorado Regional Airport. The purpose of the PMR was to present the current Project, budget and schedule status. It was during this meeting the FAA indicated its intention to deactivate the mobile tower between testing phases and that the period between Phases 1 and 2 could, under a worst-case scenario, be extended for 9 to 13 months. The explanation given for the potential schedule change was the FAA’s increased focus on conducting more SRMPs related to projects within the agency. The sister project to the Colorado Remote Tower Project has seen delays in approval of Safety Risk Management Documents (SRMD) associated with this relatively minor identified hazard of up to 8 months. The Aeronautics Director and I expressed concern and displeasure with both the new schedule proposed by the NextGen Program Office and the position taken to disallow the airport to fund the remote tower between Phases 1 and 2. Concern was also expressed by WEPA, the Aeronautics Director and the FNL Airport Director about the November 8th letter, and the lack of notice and coordination surrounding the information it contained.

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The Manager of FNL indicated that the airport would fund the controllers between phases to maintain continuity of air traffic services. The FAA has indicated that they would not support this solution, as the program is considered a research project. Research projects are usually removed after the research period is concluded. In reality, the Colorado Remote Tower Project is a developmental program intended to be certified and placed into service at FNL. This FAA position may be based on the concern that there could be an attempt to make the mobile tower a permanent facility. There are several reasons this could not happen, the major one being siting performance discussed above.

Subsequent to the PMR, discussions with Directors of the affected lines of business and the Western Service Area have resulted in significant progress being made to come to a favorable resolution to these issues. These discussions will continue over the next several weeks and may require elevation to higher administrative levels within the FAA.

Searidge has installed new computers and new video cards with increased processing power. The visual quality of the system is noticeably improved with these additions.

We continue to pursue acquisition of a STARS display with the FAA Terminal Automation Modernization and Replacement (TAMR) Program Office and Raytheon, the system contractor. As stated previously, despite the desire of the FAA to certify the Colorado Remote Tower System based on visual only, a track-based (radar) display is essential to providing situational awareness to air traffic controllers in the remote tower facility. The requirement of this functionality has been the position of the Colorado Remote Tower Project from its inception in order to avoid institution of air traffic procedures that would result in loss of efficiency in the airspace.

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Northern Colorado Regional Airport Commission

ITEM NUMBER: 3 MEETING DATE: December 19, 2019

PREPARED BY: Jason Licon, Airport Director

TITLE November Financial Report Overview RECOMMENDED AIRPORT COMMISSION ACTION None BUDGET IMPACT Neutral SUMMARY The Airport operating revenues have increased 19% year to date compared to 2018, and are attributed to new land lease revenues, and income derived from aviation fuel sales. This does not take into account the Police Training Campus lease revenue. Fuel flowage is up 7% this year as compared to the prior year. Expenses are slightly lower than what was budgeted due to the Master Plan Project continuing through the first quarter of 2020. The Master Plan is reimbursed 90% by the FAA and 5% from the state, and these payments typically lag a couple of months behind as shown under Capital Contributions. The bottom line is that the Airport is financially self-sustaining for operations and is generating a positive balance for future capital resource need. ATTACHMENT Preliminary monthly statement for Airport financials November 2019 YTD

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PRELIMINARYY-T-D 2019

ActualY-T-D 2018

ActualY-T-D 2019

Budget2019 Total

Budget% of Y-T-D

Budget

OPERATING REVENUES

Hangar Rental 114,095 97,914 100,000 120,000 95%FBO Rent 80,975 68,603 73,540 88,250 92%Gas and Oil Commissions 155,635 157,008 129,170 155,000 100%Aviation Fuel Tax Reimbursement 149,219 92,942 92,500 111,000 134%Land Lease 280,832 201,942 183,330 220,000 128%Land Lease PD Training Campus 266,008 0 295,840 355,000 75%Terminal Lease and Landing Fees 7,193 5,373 9,590 11,500 63%Parking 11,240 7,040 8,330 10,000 112%Miscellaneous 20,153 29,078 17,500 21,000 96%

TOTAL OPERATING REVENUES 1,085,351 659,900 909,800 1,091,750 99%

OPERATING EXPENSES

Personal Services 513,619 474,914 536,720 644,059 80%Supplies 50,323 48,618 52,520 63,000 80%Purchased Services 634,308 270,516 1,002,792 1,095,268 58%

TOTAL OPERATING EXPENSES 1,198,249 794,048 1,592,032 1,802,327 66%

OPERATING GAIN (LOSS) (112,898) (134,148) (682,232) (710,577)

NONOPERATING REVENUES (EXPENSES)City Contributions 0 485,000 0 0 0%Passenger Facility Charge 0 0 0 0 Interest Income 48,982 35,096 16,670 20,000 245%Capital Expenditures (10,812) (286,716) (697,088) (944,588) 1%

TOTAL NONOPERATING REVENUES (EXPENSES) 38,170 233,380 (680,418) (924,588)

NET INCOME (LOSS) BEFORE CAPITAL CONTRIBUTIONS (74,728) 99,232 (1,362,650) (1,635,165)

Capital Contributions 252,642 444,797 743,750 892,500 28%

CHANGE IN NET POSITION 177,915 544,029 (618,900) (742,665)

NET POSITION, Beginning 18,412,445 19,908,598

NET POSITION, Ending 18,590,360 20,452,627 Investment in Capital Assets 15,990,531 17,684,894 Net Position Available for use 2,599,829 2,767,733

Airport Statement of Revenues and ExpensesFrom 01/01/2019 to 11/30/2019

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TITLE 2020 Meeting Schedule RECOMMENDED AIRPORT COMMISSION ACTION Make a motion to adopt the proposed 2020 regular meeting schedule and the associated resolution #R-14-2020 BUDGET IMPACT Neutral SUMMARY Staff has communicated with Airport Commissioners to create a meeting schedule that will accommodate most members for the upcoming year. The attached 2020 proposed schedule takes into account holidays and the coordination of calendars for City Officials. The proposed meeting schedule format remains similar to the previous year with monthly meetings on the third Thursday of each month. The month of February, March, and November are scheduled for the second Thursday to accommodate scheduling conflicts. ATTACHMENT 2020 Proposed Meeting Schedule Resolution #R-14-2019

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Northern Colorado Regional Airport Commission Proposed Meeting Schedule 2020

Meetings are the third Thursday of every month unless highlighted in red below:

• January 22nd • February 13th • March 12th • April 16th • May 21st • June 18th • July 16th • August 20th • September 17th • October 15th • November 12th • December 17th

Meetings are held in the Airport Administrative Offices located at 4900 Earhart Road in Loveland, Colorado. Start time for all meetings will be 3:30pm.

• National League of Cities: Tampa, Florida November 18 - 21, 2020 • CML's 98th Annual Conference: Westminster June 23-26, 2020 • CSU/PSD/TSD Spring Break March 14-20, 2020

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RESOLUTION #R-14-2019

A RESOLUTION ADOPTING THE 2020 MEETING LOCATION, TIME AND DATES AND DESIGNATING THE LOCATION FOR POSTING MEETING NOTICES FOR THE NORTHERN COLORADO REGIONAL AIRPORT COMMISSION

WHEREAS, on January 22, 2015, pursuant to that Amended and Restated Intergovernmental Agreement for the Joint Operation of the Northern Colorado Regional Airport, the City of Loveland and the City of Fort Collins created the Northern Colorado Regional Airport Commission (“Commission”); and

WHEREAS, the Commission desires to hold regular meetings at a time and place fixed by resolution of the Commission; and

WHEREAS, pursuant to Section 4(c) of the Commission Bylaws, all meetings of the Commission are subject to the Colorado Open Meetings Law found at C.R.S. § 24-6-402; and

WHEREAS, C.R.S. § 24-6-402 requires that the Commission provide full and timely notice of such meetings by annually designating a public place for posting of such notices that is within the local public body’s boundaries and by posting such notices; and

WHEREAS, the purpose of this resolution is to establish the Commission’s 2020 regular meeting location, time and dates and to designate a public place for posting notice of such meetings.

NOW THEREFORE BE IT RESOLVED BY THE NORTHERN COLORADO REGIONAL AIRPORT COMMISSION AS FOLLOWS:

Section 1. That the regular meetings of the Commission in 2020 shall be held at 4900 Earhart Road, Loveland, Colorado 80538, in the Airport Conference Room at 3:30PM, on the following dates:

January 22 July 16 February 13 August 20 March 12 September 17 April 16 October 15 May 21 November 12 June 18 December 17

Section 2. That the Commission may, from time to time, change by motion the date, time and place of any of its regular meetings in 2020 as established by this Resolution.

Section 3. That the designated location for the posting of meeting notices of the Commission shall be the Northwest entrance door of the Airport Administrative Offices located at 4900 Earhart Road, Loveland, Colorado 80538 and/or the bulletin board immediately adjacent to

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the Loveland City Council Chambers located at 500 East 3rd Street, Loveland, Colorado, 80537 and/or the bulletin board immediately adjacent to the Fort Collins City Council Chambers located at 300 Laporte Avenue, Fort Collins, Colorado, 80521.

Section 4. That this Resolution shall go into effect as of the date and time of its adoption.

ADOPTED this 19th day of December, 2019.

____________________________________ Wade Troxell, Chairperson

ATTEST:

______________________________ Secretary

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TITLE Remote Tower Project Update RECOMMENDED AIRPORT COMMISSION ACTION Informational and options will be given to provide staff direction BUDGET IMPACT Neutral SUMMARY The Colorado Remote Tower Project is a collaboration between the FAA, CDOT division of Aeronautics, the Northern Colorado Regional Airport, and Searidge Technologies. Construction of the system began in August of 2018 and reached the official point of completion late last month. During this year, the project has experienced unforeseen delays attributed to the innovative nature of the proof of concept. Examples of delays that have created the most challenges include navigating through FAA required safety risk management processes, creating continued buy-in from the many FAA departments, and obtaining certified air traffic controllers from an external provider. The FAA’s Remote Tower Project Manager Rob Higginbotham shared that the start to testing has been further delayed due to the difficulty of hiring certified air traffic controllers through their identified regional provider Serco. The FAA anticipates an approximate ten weeks of additional time is necessary to procure these support staff. A map of the current federal contract towers (FCT) and the associated private sector providers has been provided for your information. The map shows the various locations of FCT facilities and the associated contractors that provide support for each region. The State of Colorado exists within the FAA’s Western Service Area, which is also identified as the region supported by Serco for contract air traffic control services. Positive news is that the Airport has worked with CDOT project manager Bill Payne and the FAA’s Air Traffic Organization to advocate to keep air traffic control services

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Northern Colorado Regional Airport Commission Page 2 of 2

functional during the periods between testing phases. This will allow for continuity of air traffic control services which will enhance safety and promote economic benefit through the currently postponed return of commercial air service. Staff also found that the installation of the next generation radar display from the Raytheon Company referred to as Standard Terminal Automation Replacement System or STARS, will be a federally supported system that will not require Airport funding support for acquisition or future maintenance. Airport staff is working with members of the project team to identify options that would reinforce the scheduled start of air traffic control services, and to obtain the project scheduled for the Leesburg VA remote tower project. Staff will share options and the Leesburg project schedule if it is made available during the meeting. David Ulane, Colorado Director of Aeronautics and Bill Payne, CDOT Aeronautics Project Manager are also planning to attend the meeting to assist with answering any project related questions. ATTACHMENT FAA Contract Tower Map

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FAA CONTRACT TOWERS (FCT)

New England FCTs Not Labeled

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Hawaii-Pacific

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BAZ

GPMFWS

CNW

CXO

SGR

ADM

DTO

GKYHQZ

RBD

TKI

TXOUN

PWA

WDG SWO

LAW

OK

AEX

DTN

ARA

HUM

CWF

LA

XNAROGASGFYV

TXK

AR

GCK

SLNMHKTOP

OJCIXDFOEHUT

KS

MOT

RAP

GRI

NE

SD

ND

STJ

BBG

COU

JEF

JLN

MO

IADBQ

STC

ANE

MN

ALN

BMI

MWA

MDH

UGN

DECIL

ATWOSH

JVLENWLSE

CWAEAU

UES MWC

WI SAW

DET

MI

MIE

BAK

BMG

GYY

IN

CGFBKL

OSU

TZRLUK

OH

GTR

NQA

TUP

HSA

HKS

BFM

MKL

OLV

GLH

MS

TN

TCL

DHN

AL

MQY

PAH

OWBKY

MCN

LZU

DTS ECP

FTYAHN

ABY

RYY

EYW

APF HWOOPF

FMY

SPGBCTPMP

SGJ

VQQ

TIXMLB

EVB

ISMSUALAL

OMNFIN

GNVOCF

BKV LEE

PGD

CRG

SIGBQN

STX

FL

GA

GYH CRE

HXD

GMU

SC

JQFHKY

CHO

ISOEWNINT

HLG

MGWPKB

LYH

VA

NC

FDK MTN

ESN SBY

LWBWV

CXY LNSUNVLBE

HGR

IAG

FOKTTNIPT

PA

SWFITH

RME

NY

MVY

HYA

LEBASH

ORH

DXR

LWMBVYOWD

BAF

VT

ME

EWB

NJ

Alaska

Northwest

Sierra-Pacific

Southern California

Western Desert

Rocky Mountain

Western Service Area

Great Lakes

Lake Effect

Northern Planes

Texana

GreaterSouthwest

Heartland

Piedmont

Southern Skies

Paradise

Magnolia

New England

New York

Susquehanna

Capitol

Eastern Service AreaCentral Service Area

Kansas City

LegendMidwest

RVASercoGuard

CI2

Federal Aviation Administration

Guam - Saipan

Cuba

Hispaniola

LMT

CYS

WY

CO

MEI

JXN

BTL

DominicanRepublic

HI

Area 5Serco

Area 3Midwest

Area 4RVA

Area 2RVA

Area 1Midwest

Area 6Serco Area 7

MidwestHaiti

UT

NV

MT

ID

Bahamas

Puerto Rico

St. Thomas

St. Croix

Kauai

O’ahu

Moloka’i

Hawai’i

Saipan

Guam

Bethel

KenaiKing Salmon

Kodiak

Total Number of FAA Contract Towers

256 Jan 2019

OAJ

GYI

023




TITLE Planning & Development Subcommittee 2019 Work Plan RECOMMENDED AIRPORT COMMISSION ACTION Provide feedback on work plan progress and provide input to consider for Strategic Plan focus areas in 2020 BUDGET IMPACT None SUMMARY The Airport Commission’s Planning and Development Subcommittee and Airport Staff have worked through many goals and tasks that were identified and approved by the Airport Commission in early 2019. This item will reflect on what was accomplished during the year, provide a brief overview of the status of each task, and will allow for time to provide input and direction on priorities that the Commission has that they would like to see included in the work plan for 2020. The PDSC and Airport staff are targeting the next meeting to be able to bring forward an updated work plan for the next year. ATTACHMENTS Strategic Work Plan Progress Report Adopted Strategic Plan

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Strategic Work Plan Progress Report December 2019

Focus Area: Master Plan Study Goal: Link Master Plan to broader economic development objectives Task: Identify entities to engage in Master Plan outreach, education, as well as develop an outline of the

message to be delivered Identify groups or organizations to engage - Complete Airport Staff directly invited 800 identified stakeholders and organizations in the public and private

sector including elected officials, boards and commissions, regional planning organizations, airport users, on-airport and adjacent business owners, and nearby land owners and organizations. Information about the Master Plan was shared in both Cities on various channels including local newspapers, and electronic communications.

Define the Airport's economic development objectives as they pertain to the broader regional context - Complete Discussions in PDSC and economic development meetings have identified the following key objectives:

Transportation (Aviation) Technology/Innovation Training (air traffic control, maintenance, pilot, UAS)

Develop presentation message and feedback requests – Ongoing and On Track Slide shows and information boards prepared for Master Plan public meetings in May and October. Slide shows created for Loveland, Fort Collins, and Larimer County planning commissions Paper and online digital comment forms created Airport staff created a Master Plan web page to share project details, draft chapters, and slides.

Present message to groups and return feedback – Ongoing and On Track Slide show and information boards presented at Master Plan public meetings in May and October.

Consultants and Airport staff interacted with stakeholders, answering questions and collecting feedback. Outreach included planning commissions from both Cities and the County, and town hall with Airport

stakeholders and the general public. Feedback from online and paper comment forms continue to be collected. Additional public engagement and outreach meetings are scheduled for early 2020.

Goal: Evaluate the Airport Master Plan at key milestones Task: Work with Mead and Hunt to complete master plan for the Airport and for the AIA Master Plan PDSC meetings – Ongoing and On Track Consultants provided presentations and gathered feedback at PDSC meetings in January, March, and

May, August and October. Draft Working papers - Ongoing and On Track Introduction, Inventory, Forecasts, Facility Requirements, Alternatives, and AIA Analysis and

Recommendations chapter drafts have been delivered and reviewed by staff and PDSC. Currently working on Airport Layout Plan, and Financial Analysis. Progress is in line with project timelines.

Public open houses – Ongoing and On Track Master Plan public meetings held May and October. Final public meetings scheduled in February and

March 2020. o Attendance not as high as desired—will increase publicity prior to planned February meeting.

Task: Identify specific areas for infrastructure needs based on Airport Master Plan and AIA forecasts 025

Identify areas for future infrastructure needs – Complete PDSC, staff, and consultants have identified infrastructure improvements as part of Capital Improvement

Plan (CIP). Prioritize and evaluate needs – In Process Infrastructure needs have been prioritized by year along with cost estimates.

Phase I, Short-term - 2020-2024 Phase II, Medium-term - 2025-2029 Phase III, Long-term - 2030-2040 Phase IV, Post planning period – 2040+

PDSC will review draft at January 22 meeting Consultants will further develop the plan – In Process Consultants currently working on creating the financial implementation plan based on capital needs.

Goal: Design and Land Use Standards Task: Create design standards for identified areas of the Airport that are proximate to high visibility corridors

and areas that could support commercial activities Convene a working group with representatives from both Cities to create a scope - Complete A working group was formed consisting of Jason Licon – Airport Director, Aaron – Airport Planning and

Development Specialist, Tom Leeson – Fort Collins Community Development and Neighborhood Director, and Troy Bliss – Loveland Senior Planner.

Investigate issue and possible alternatives - Complete Airport staff researched what has been done at other airports and collaborated with the working group

to create a white paper framing the issue, summarizing the research, and exploring alternatives. Recommend preferred alternative to Commission - Complete Airport staff presented the preferred alternative to the Airport Commission in April.

Create Standards – Sent back for further review Working group created draft standards. Draft standards presented at August PDSC meeting. Draft standards presented at November Airport Commission meeting for possible adoption.

Commission provided direction that expanded the scope of the task and will require additional time/effort. PDSC initiated this effort at its 11 Dec meeting.

Focus Area: Operational Improvements Goal: Staffing analysis Task: Work with Loveland HR Department to secure consulting assistance to evaluate the current and future

staff requirements necessary to execute adopted Airport plans – in Progress Consultants from ADK made a site visit and conducted staff interviews. Draft report delivered to Airport Director and HR. Feedback from Airport Director and HR provided. Report discussed at September PDSC meeting. Report discussed at October Airport Commission meeting. Funding from the Airport reserve fund for the addition of one full-time employee authorized. Staff continue to work on long term employee plan with the goal of presenting to the PDSC in February

and Commission in March. Goal: Governance Study Task: Identify resources, review relevant studies, frame and initiate process for future Airport governance –

On hold – PDSC has considered this and determined that it does not require immediate action. Identify the objectives to require a change Organize materials from previous investigations and research models that may apply Identify alternative models for governance Recommend preferred model to Airport Commission

026

Goal: Solicit Congressional support for long-term remote tower operational funding Task: Continue with the ongoing effort with the goal of obtaining support for the remote tower upon FAA

certification into the Contract Tower Program – Ongoing Develop a message to share - Complete Message: When certified by FAA, the remote tower will meet the same criteria as a traditional tower. It

will enhance safety and efficiency in the same way a traditional tower does and should be eligible for Federal Contract Tower (FCT) Program Funding.

Reach out to elected officials to educate - Ongoing In February Director Licon met with the Colorado Delegation in Washington DC in an effort to gain

support for the eventual inclusion of the Airport’s Remote Air Traffic Control Tower into the Federal Contract Tower (FCT) Program.

Met with Sen. Gardner & staff to educate and advocate for the remote tower’s inclusion into the program.

Met with Rep. Negeuse & Staff to educate on the program and advocate for inclusion into the program. Initiate FAA Contract Tower Program Application – Complete – Awaiting FAA response The FAA has updated their benefit/cost analysis model and announced in June that they are once again

accepting applications from Airports for the Federal Contract Tower Program. Like most federal investments, the FAA is required to perform a benefit-cost analysis (BCA) on each

contract tower to determine whether or not it is eligible for participation in the FCT program. In order to be admitted into the FCT program, the safety and efficiency benefits of a tower must exceed its costs. The FAA will calculate an official benefit-cost ratio associated with each applicant, and the types of volume and activity that it supports. The agency’s BCA calculations comply with congressional direction on specific changes to costs and benefits in the model.

The application for the FAA Contract Tower Program was completed and submitted in July. In September, a letter from the Program Manager acknowledged receipt of the letter and

indicated that a BC ratio would be calculated within 90 days. As of today the Airport has not received a response and formal inquires have been sent to FAA

officials to inquire when it will be received. The FNL application is one of seven airports that also have not received their B/C results.

Advocate need to the FAA and work to obtain written support of the system into the Contract Tower Program - Ongoing Director Licon met with Terri Bristol, COO of ATC branch of the FAA to request inclusion into the FCT

Program. Her response was that it would be evaluated upon certification of the remote tower. Education and outreach has been maintained throughout the year with various FAA and legislative

supporters at the federal level.

Focus Area: Regularly Scheduled Commercial Air Service Goal: Consider formation of air service committee Task: Update air service market data for regional travelers - Complete

Passenger demand analysis completed by Mead & Hunt. Airport staff created an updated air service development marketing and information guide for targeted

air carriers. Task: Use air service development market data and associated recommendations to investigate the feasibility

and formation of an external advocacy group to generate funding that would support airline service offerings Investigate what other successful airports have done – Complete Consultants from Mead & Hunt provided a passenger demand analysis and recommended focus areas. Airport staff prepared a memo and study paper explaining air service incentives & subsidies that

contained several examples from other airports. 027

Educate stakeholders on difference between incentives and subsidies and the FAA regulations that apply Ongoing Airport staff prepared a memo and study paper explaining air service incentives & subsidies.

Review of the memo with the PDSC was postponed due to competing priorities and available time. It is planned for review at a special PDSC meeting scheduled on Jan 8.

Determine need and identify organizations that could assist with advocacy and support – On Hold The announcement of a return of Air Service by Allegiant pushed this down from the priority list

shifted focus from trying to attract an airline to planning for infrastructure and facilities and interim passenger accommodation for the announced service

The need for subsidizing this air service was not required - it was proven that infrastructure was withholding opportunity within a sustainable and growing market.

Goal: Air service incentive policy Task: Advise on formation of an air service advocacy group to create air service financial objectives and

appropriate incentive policy – On Hold This goal is dependent upon the completion of the previous goal and could be investigated further in

2020 once the remote tower testing begins.

Goal: Engage economic development professionals, tourism entities, and Chambers Task: Create a marketing plan involving external partners to utilize in the attraction of desired air service routes Identify what routes would require incentives – On hold Consultants from Mead & Hunt provided a passenger demand analysis and recommended focus areas. The announcement of the return of service by Allegiant put this effort on hold to enable focus on their

startup needs. Because of recent delays and uncertainties associated with the Remote Tower testing and certification schedule, and the current assumption that major carriers will not return to FNL in the absence of an FAA tower, the PDSC believes this item is best deferred until we have more clarity on the Remote Tower project schedule.

Create plan - Ongoing Staff has engaged with the area tourism entities to prepare them for the potential return of air service.

Loveland, Fort Collins, and Estes Park have agreed to assist with destination marketing that will enhance ridership and regional economic impact for tourism and business.

Staff and tourism entities did start the outreach and communications with intended destinations provided by Allegiant including the Mesa AZ and Las Vegas visitors with the goal of understanding inbound travel demand from these two regions.

Focus Area: Alignment with Regional Economic Development Strategy Goal: Cluster analysis Task: Support planned efforts by economic development departments from each city and Larimer county in

2019, engaging as a participant focused on the aviation and technology sectors – Complete and Ongoing A presentation was given to the Airport Commission on the Fort Collins and Loveland Economic

Development organizations are working on an initiative to create a more regionalized approach to economic development for Northern Colorado. Staff is directly working with economic health and development staff from the cities and county

as part of the regional economic health & development. Staff attends various meetings and are actively engaged as an economic development and

health stakeholder

Goal: Engage educational institutions Task: Engage with higher education institutions and government agencies to advance opportunities for

collaboration Identify opportunities to pursue that will align with the vision statement – Ongoing

028

Representatives from Thompson School District, Poudre School District, Aims Community College, and Colorado State University participated in an exploratory meeting with the PDSC.

Follow up meetings have been conducted to organize pathway programs within each school district to highlight aviation fields such as pilot training, air traffic control, and UAS

Explore opportunities with Drone Port at CSU and Training with Aims (Maintenance, Avionics, etc.) - Ongoing Staff met with representatives from the CSU Drone Center to discuss opportunities for partnership and

the feasibility of integrating UAS operations safely in the FAA airspace within the region. Airport staff and Aims have discussed the potential of expanding their training offerings to include

technical training tracks including aircraft maintenance. Airport Staff is working with Aims to support these expanded opportunities.

Goal: Highlight current regional economic development cooperation efforts Task: Engage in economic development activities with local entities - Ongoing

Josh Birks, Fort Collins Economic Health and Redevelopment Director presented the regional plan for economic development to the Airport Commission in April.

Airport staff continue to be involved with the Cities’ economic development departments and with Larimer County and actively participate in monthly or quarterly meetings and provide information on airport projects and opportunities.

029




TITLE Election of Officers RECOMMENDED AIRPORT COMMISSION ACTION Conduct the election of officers selecting a Chairperson, Vice Chairperson to serve during the 2020 calendar year BUDGET IMPACT None SUMMARY The Airport Commission’s Bylaws in Section 6 state that an election or appointment process be held annually for the Chair and Vice Chair positions on the Commission:

Section 6. Officers and Personnel. a. Election of Officers. The officers of the Commission shall be a Chairperson and Vice- Chairperson, and such other officers and assistant officers as may be authorized by the Commission from time to time, to perform such duties as may be approved by the Commission. All officers shall be elected by a majority of the Commission Members present and voting. The Chairperson and Vice-Chairperson shall be members of the Commission. The Commission shall appoint a secretary, who need not be a member of the Commission. At the first meeting of the Commission, the Commission Members shall elect a Chairperson and Vice-Chairperson and appoint other officers who shall serve in their elected or appointed capacities, as applicable, for the remainder of the 2015 calendar year and for the full 2016 calendar year. Thereafter, officers shall be elected or appointed, as applicable, annually by the Commission Members at the Commission’s last regularly scheduled meeting of each calendar year to serve a one calendar year term. Vacancies may be filled and new officers may be appointed at any meeting of the Commission. b. Chairperson. The Chairperson shall preside at all meetings and, except as otherwise delegated by the Commission, shall execute on behalf of the Commission any legal

030

Northern Colorado Regional Airport Commission Page 2 of 2

instruments approved by the Commission except contracts and agreements that may be signed by the Airport Manager as authorized by the Commission. The Chairperson shall execute all ministerial documents on behalf of the Commission. The Chairperson, subject to these Bylaws, shall decide all points of order or procedure unless otherwise directed by a majority of the Commission present. The Commission, by a majority vote of all Commission Members, shall adopt meeting procedures that assure an orderly and focused discussion and facilitate the input of all Commission Members. c. Vice-Chairperson. The Vice-Chairperson shall perform all of the Chairperson’s duties in the absence of the Chairperson. d. Additional Duties. The officers of the Commission shall perform such other duties and functions as may be required by the Commission from time to time, by the Bylaws or rules and regulations of Commission, by law, or by special exigencies which shall later be ratified by the Commission.

ATTACHMENT None

031