AGENDA Board of Commissioners Regular Meeting 4:00 PM ... · 1/13/2020 · This Resolution is a normal housekeeping item requesting authorization to transfer ... public and are close

January 13, 2020 Page 1 of 2

AGENDA Board of Commissioners Regular Meeting

January 13, 2020 – 4:00 PM – Administration Building

All matters listed in the Consent Agenda have been distributed to each member of the Board of Commissioners for reading and study, are considered to be routine, and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by request.

1. ADMINISTRATIVE ITEMS

A. Call to Order/Establish Quorum/Pledge of Allegiance

B. Additions or Deletions to the Agenda:

C. Announcements:

2. PUBLIC COMMENT RELATED TO CKFR

The Board of Commissioners welcomes public comment during regular meetings. Persons may speak for up to three (3) minutes by first stating their name and address.

3. CONSENT ITEMS

A. Minutes of BOC Meeting: 12/9/2019

B. Vouchers: 12/23/2019 & 1/13/2020

C. Calendar of Events for Fire Services

D. 2019 Resolutions

4. DISCUSSION / ACTION ITEMS

A. Resolution 20-01 Assistant Chief Promotion (J. Christian) – Chief Oliver Action Requested to Approve

B. Oath of Office and Badge Pinning for Assistant Chief (J. Christian) – Chief Oliver

C. Daily Minimum Staffing – Chief Oliver Action: BOC Consensus

D. Resolution 20-02 The Provision of Food and/or Light Refreshments at District Meetingswith Appendix A– Chief Oliver Action Requested to Approve

E. DDecember 2019 Overtime Report – Chief Sorenson

F. 2020 BOC Voucher/Payroll Assignments – Chair West

G. 2020 BOC Committee Assignments – Chair West

H. Election of BOC Officers – Chair West

I. Commissioner Reports

J. Chief’s Report

K. CKFR FF Association Report

L. Local 2819 Report

January 13, 2020 Page 2 of 2

5. CORRESPONDENCE

A.

6. ADJOURN

CENTRAL KITSAP FIRE AND RESCUE December 9, 2019

Page 1 of 6

December 9, 2019

A Regular Meeting of the Board of Commissioners of Central Kitsap Fire and Rescue (CKFR) was called to order by Vice Chairman West at 4:00 PM (Admin Building), with the Vice Chairman leading the Pledge of Allegiance.

1. ADMINISTRATIVE ITEMS

A. Call to Order/Establish Quorum/Pledge of AllegianceVice Chairman verified a quorum was present. Chairman West is participatingtelephonically.

B. Additions or Deletions to the AgendaNone.

C. AnnouncementsNone.

2. PUBLIC COMMENT/ANNOUNCEMENTS RELATED TO CKFR

None.

3. CONSENT ITEMS

A. Minutes of BOC Meeting: 11/12/19 & 11/25/19

B. Vouchers: CurrentVouchers No. 33551 through No. 33604, dated through December 9, 2019, in thetotal amount of $305,350.36 were presented in accordance with RCW 52.16.050.This includes one (1) EFT for $1,999.01.

C. Calendar of Events for Fire Services

D. Surplus List

MOTION by Commissioner West to approve the consent items, as presented. SECOND by

Commissioner Earle. Motion PASSED unanimously by all Commissioners present and

voting.

4. DISCUSSION / ACTION ITEMS

A. Oath of Office for Elected Fire Commissioners (Guy Earle, Ken Erickson) –Attorney Ken BagwellAttorney Bagwell led both newly elected Commissioners in the Oath of Office.

B. 2020 Operating & Capital Budgets – Finance Director MauleNo substantial changes to the document since the Board’s last review at the October28th meeting.

3A


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MOTION by Commissioner Erickson to adopt the 2020 Operating and Capital Budgets, as

presented. SECOND by Commissioner Muhleman. Motion PASSED unanimously by all

Commissioners present and voting.

C. Resolution 19-20 Authorization to Transfer Monies Between Funds –

Finance Director Maule This Resolution is a normal housekeeping item requesting authorization to transfer funds in accordance with the District’s budget directives and 2019 adopted budget. MOTION by Commissioner Andrews to adopt Resolution 19-20 Authorization to Transfer

Monies Between Funds, as presented. SECOND by Commissioner West. Motion PASSED

unanimously by all Commissioners present and voting.

D. Resolution 19-21 General Fund Apparatus Purchases for 1 Water Tender

and 2 Medic Units (Supersedes Resolutions 19-08 & 19-13) – Chief Tague This Resolution specifies the HGAC as the purchasing agent for the two (2) new medic units. Hughes Fire Equipment is no longer partnering with Braun Ambulance and have picked up Life Line Ambulances. Staff intend to stay with a local supplier. This process has been vetted by General Counsel (Bagwell and Snure). MOTION by Commissioner Erickson to adopt Resolution 19-21 General Fund Apparatus

Purchases for 1 Water Tender and 2 Medic Units (Supersedes Resolutions 19-08 & 19-13),

as presented. SECOND by Commissioner Andrews. Motion PASSED unanimously by all

Commissioners present and voting.

E. BOC Policy: Bridges & Limited Access Roadways – Chief Oliver

Chief Oliver presented the updated BOC policy regarding limited access roadways and bridges. Updates include removals of the word “culverts” and enforcement language already included in the Operations SOP. MOTION by Commissioner Earle to adopt BOC Policy: Bridges & Limited Access

Roadways, as presented. SECOND by Commissioner Erickson. Motion PASSED


F. Termination of Covenants for Fire Protection and Emergency Medical

Services – Chief Oliver Senate Bill 5010 provides a legislative fix for the District’s unprotected parcels. Staff are requesting to terminate the temporary covenant on 50 parcels so that the District can move forward with the annexation process. Commissioner Muhleman thanked Chief Oliver, Chief Weninger and Staff that had a role in this process. MOTION by Commissioner Muhleman to authorize the District to terminate covenants for

fire protection and emergency medical services for 50 parcels of property listed in

Attachment 4F.3, as presented. SECOND by Commissioner Earle. Motion PASSED



Page 3 of 6

G. Resolution 19-22 Annexation of Unprotected Parcels Chief Oliver provided background on the District’s No Man’s Land issue. This Resolution serves as the District’s final step in annexing 93 unprotected parcels within its service boundaries pursuant to SB-5010, before the County will take the process over. MOTION by Commissioner Muhleman to adopt Resolution 19-22 Annexation of Unprotected

Parcels, as presented. SECOND by Commissioner Andrews. Motion PASSED unanimously

by all Commissioners present and voting.

H. Resolution 19-23 Declaring Real Property Temporarily Surplus and

Authorizing Lease of Surplus Real Property – Chief Oliver This Resolution declares the District’s property on Anderson Hill Road temporarily surplus so that it may be leased out for one additional year (in preparation for potentially building a fire station in 2021). MOTION by Commissioner Andrews to adopt Resolution 19-23 Declaring Real Property

Temporarily Surplus and Authorizing Lease of Surplus Real Property, as presented.

SECOND by Commissioner Earle. Motion PASSED unanimously by all Commissioners

present and voting.

I. Resolution 19-24 2020 Management and Supervisory Employees Wage

and Benefit Plan (Supersedes Resolution 18-25, dated November 26, 2018) – Chief Oliver This contract has been reviewed with all of the Board members and there have been no updates since the last review. The updated wage plan reflects nominal raises and benefit changes for the Executive Staff. MOTION by Commissioner West to adopt Resolution 19-24 2020 Management and

Supervisory Employees Wage and Benefit Plan (Supersedes Resolution 18-25, dated

November 26, 2018), as presented. SECOND by Commissioner Erickson. Motion PASSED


J. Resolution 19-25 Board of Commissioners 2020 Regular Meeting Schedule

– Chief Oliver RCW 52.140.090 requires the Board’s meeting calendar be adopted by Resolution annually. MOTION by Commissioner Earle to adopt Resolution 19-25 Board of Commissioners 2020

Regular Meeting Schedule, as presented. SECOND by Commissioner Andrews. Motion

PASSED unanimously by all Commissioners present and voting.

K. December 23rd Payroll & Voucher Run – Vice Chair Muhleman

All five (5) Board members are planning to review payroll and vouchers on Monday, December 23rd. Serena will work with Board members to schedule.

L. Commissioner Reports Commissioner Earle: Provided an update on the Countywide Health & Safety

Officers meeting on December 4th.


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Commissioner Andrews: Extended thanks to Chief Sorenson who he

connected with the CKSD Transportation Department Director about collaborative training opportunities.

Commissioner Erickson: No report.

Commissioner Muhleman: No report.

Commissioner West: No report.

M. Chief’s Report

Santa Run Update: CKFR members did 3 Santa Runs this weekend in Meadowdale, Kariotis and North Perry neighborhoods. There was a significant amount of help from our Volunteers. We received heartfelt welcomes from the public and are close to setting records on donations for the Central Kitsap Food Bank. This coming weekend, we have Santa Runs for Lake Symington, Ridgetop and Chico neighborhoods.

Audit Update: The District recently completed a successful and clean Audit with SAO and had the exit interview. There were no audit findings or exit items. Finance Director Maule recognized the Finance team: Amy Sanchez, Heidi Robnett, Tammy Kamphaus and Joe Calkins for their dedicated staff work throughout the process which was done in a different style than previous years.

Hiring: This round, CKFR set a personal record of 350+ applications. In

interview week. HR Assistant Manager Sam Luisi provided an overview of this week’s interview schedule and the panels. Formal interviews will take place on Tuesday and Wednesday, and Fire Chiefs interviews will take place on Thursday and Friday. We have 11 openings and are predicting to hire at least 6 firefighters on this round.

Holiday Brunch: The Kitsap County Fire Commissioners and Fire Chiefs Holiday

Brunch is on Saturday, December 14th at the Clearwater Casino. The cost is $15 at the door.

Potluck: The Administrative Building (CKFR/Silverdale Water) will be having their

Christmas Potluck on Wednesday, December 11th. Commissioners are invited to attend.

Awards Banquet: The date is set for March 25th at the Presidents’ Hall. The

District has updated the Awards SOP and nominations will now be taken through the CKShare Awards portal all year long, which just opened.


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N. CKFR FF Association Report Captain Quill presented the November report. Vice Chair extended thanks to the Association for all they do and continue to do. Nov. 1: Olympic High School Football Aid Crew (1830) Valerie Quill, Connor Shelton and Joe Nededog. Nov. 8: Klahowya vs. Bellevue Christian Football Aid Crew (1830) Connor Shelton, Joe Nededog, Valerie Quill and Hector Maldonado. Nov. 8: Central Kitsap Playoff Game (1900) Tony Stewart, Rowdy Wilkinson, Katie Sweet and Devonte Short. Nov. 15: Station 42 Standby (1600 – 2230) Valerie Quill, Connor Shelton, Tara Burger and Billy Garrison. Nov. 16: Vashon Fire Academy Graduation for Brian Voss (0745) Carlos Suazo, Judy Henneman, Henry Henneman, Valerie Quill, Connor Shelton, Joe Nededog, Rebekah Ramos and Chris Grijalva. Nov. 16: Station 53 Standby (1530 – 2100) Billy Garrison and Valerie Quill. Nov. 22: Station 53 Standby (1745 – 2145) Ted Fry and Valerie Quill. Nov. 29: Station 53 Standby (1600 – 2100) Billy Garrison and Valerie Quill.

O. Local 2819 Report LT King presented a year-end report:

L2819 Honor Guard: o Recognized the work of Trevor Stanley (Lead) o The HG did over 20 events this year

Public Relations: o Recognized the work of Josh Cooper (Public Relations Coordinator) o 2019 MDA Fill the Boot event ($17,656 raised) o 2019 Kids’ Day (1,200 hot dogs, bounce house, etc.) o Donated funds for 8 ice cream parties around the District

Benevolent Fund: o Recognized the work of Eric Chamberlain (President) and Terry

Fassett (Treasurer) o Annual Gala (~$6K raised) o Coats for Kids Drive (410 coats given) o Donated $5K to people in need in our community

Freedom Foundation: LT King provided a response to WA DRS releasing personal information on January 3rd, 2020.


Page 6 of 6

5. CORRESPONDENCE

Included in the Board packet. ATTENDANCE: Commissioner Dick West (telephonically) Commissioner Bob Muhleman Commissioner Ken Erickson Commissioner Nate Andrews Commissioner Guy Earle Attorney Ken Bagwell Fire Chief John Oliver Deputy Chief Jeff Sorenson Assistant Chief Mike Tague Finance Director Tim Maule IT Manager Bob Morley HR Assistant Manager Sam Luisi Exec. Assistant Serena Prince (minutes)

Lieutenant Dan King Volunteer Ted fry Volunteer Val Quill

OTHER ATTENDEES: Deli Muhleman, Karen Henneman Next Regular Meeting to be held on Monday, January 13, 2020, 4:00 PM, Admin Building.

ADJOURNED AT 4:43 PM. Attested to:

By Kenneth Bagwell, District Secretary

Chairman

CHECK REGISTERCentral Kitsap Fire & Rescue Time: 14:27:10 Date: 12/17/2019MCAG #: 1162 12/23/2019 To: 12/23/2019 Page: 1Trans Date Type Acct # Chk # Claimant Amount Memo

4165 12/23/2019 Claims 1 33605 ACTION COMMUNICATIONS INC

1,508.68 Radios

4166 12/23/2019 Claims 1 33606 ACTION COMMUNICATIONS INC

18,098.97 Radios And Equipment

4167 12/23/2019 Claims 1 33607 AIRGAS USA LLC 509.74 O2 Tank Refill4168 12/23/2019 Claims 1 33608 ALL BATTERY SALES &

SERVICE349.87 Heat Shrink, Wiper Blades

4169 12/23/2019 Claims 1 33609 ARAMARK 36.19 Laundry Services - Shop4170 12/23/2019 Claims 1 33610 ELLIOTT D BRESNAN 1,242.00 Tuition Reimbursement - FIR

3301, FIR 33054171 12/23/2019 Claims 1 33611 BRIDGE 2 BRIDGE

BEVERAGES259.00 Coffee Supplies

4172 12/23/2019 Claims 1 33612 CASCADE NATURAL GAS CORP

13.00 Natural Gas

4173 12/23/2019 Claims 1 33613 CENTURYLINK BUSINESS SERVICES

44.20 Admin Alarm Panel Service

4174 12/23/2019 Claims 1 33614 CENTURYLINK 130.46 Phone Service4175 12/23/2019 Claims 1 33615 CENTURYLINK 1,339.38 Phone Service4176 12/23/2019 Claims 1 33616 E & F RECOVERY LLC 900.00 Archive Data Services4177 12/23/2019 Claims 1 33617 EASL, INC 4,504.46 Professional Services For

November 20194178 12/23/2019 Claims 1 33618 JOSEPH EBERLE 198.00 Per Diem - EVT Certification

Conference4179 12/23/2019 Claims 1 33619 ECMS INC 425.52 Bunker Gear Repair4180 12/23/2019 Claims 1 33620 ERGOMETRICS, INC 433.71 Entry Testing4181 12/23/2019 Claims 1 33621 FERRELLGAS 341.60 Sta 56 Propane4182 12/23/2019 Claims 1 33622 FIRST CHOICE HEALTH

NETWORK86.95 EAP Services

4183 12/23/2019 Claims 1 33623 GCR TIRES & SERVICE 1,510.21 Tires4184 12/23/2019 Claims 1 33624 JENNERGY 575.00 Website Hosting4185 12/23/2019 Claims 1 33625 KITSAP COUNTY PUBLIC

WORKS739.49 Utilities - Sewer

4186 12/23/2019 Claims 1 33626 KITSAP PUD #1 2,374.01 Tele-Contract Services4187 12/23/2019 Claims 1 33627 LAW OFFICE OF KENNETH

W. BAGWELL, INC.,665.00 General Counsel

4188 12/23/2019 Claims 1 33628 LEGACY TELECOMMUNICATIONS INC

5,256.20 Clean Fuel And Load Test

4189 12/23/2019 Claims 1 33629 LIFE ASSIST INC 5,716.57 Medical Supplies4190 12/23/2019 Claims 1 33630 LN CURTIS & SONS 2,738.95 SCBA Facepiece With Neck

Strap4191 12/23/2019 Claims 1 33631 DONALD MAXWELL 320.00 Maps4192 12/23/2019 Claims 1 33632 MES - NORTHWEST 168.44 Uniform Shirts4193 12/23/2019 Claims 1 33633 ROBERT A MORLEY 656.00 Tuition Reimbursement - SEC

33024194 12/23/2019 Claims 1 33634 NETWORK SERVICES

COMPANY969.49 Soft Pull Towels

4195 12/23/2019 Claims 1 33635 NORTH PERRY AVENUE WATER DISTRICT

80.32 Sta 45 Water And Street Lights

4196 12/23/2019 Claims 1 33636 OFFICE DEPOT 150.49 Office Supplies4197 12/23/2019 Claims 1 33637 OLYMPIC SPRINGS 60.66 Sta 45 Drinking Water4198 12/23/2019 Claims 1 33638 PACIFIC OFFICE

AUTOMATION588.58 Usage Charges & Copier Lease

4199 12/23/2019 Claims 1 33639 ROBERT H PIERSON 621.00 Tuition Reimbursement - FIR 3312

4200 12/23/2019 Claims 1 33640 PLATT 962.92 Lights4201 12/23/2019 Claims 1 33641 PRAXAIR 21.47 O2 Air Cylinder, Rental Fee4202 12/23/2019 Claims 1 33642 PUGET SOUND ENERGY 3,247.09 Electricity4203 12/23/2019 Claims 1 33643 SHANK, DEAN 70.41 LEOFF 1 Medical Reimb4204 12/23/2019 Claims 1 33644 SILVERDALE CHAMBER OF

COMMERCE695.00 Advertisement In Chamber

Destination Guide

3B.1


4205 12/23/2019 Claims 1 33645 SILVERDALE WATER DISTRICT

679.97 Water

4206 12/23/2019 Claims 1 33646 SILVERDALE WATER DISTRICT

5,572.12 October 2019 Shared Costs

4207 12/23/2019 Claims 1 33647 STERICYCLE INC 110.18 Medical Waste4208 12/23/2019 Claims 1 33648 SUNRISE PEST

MANAGEMENT956.41 Pest Control

4209 12/23/2019 Claims 1 33649 TRUSTEED PLANS SERVICE CORPORATION

2,039.02 January 2020 Retiree Medical

4210 12/23/2019 Claims 1 33650 UNIQUE EXPERIENCE 8,996.74 Class A Uniforms & Shoes, Embroidery, T-Shirts, Alterations

4211 12/23/2019 Claims 1 33651 UNUM LIFE INSURANCE COMPANY OF AMERICA

363.23 LEOFF 1 Long Term Care Insurance

4212 12/23/2019 Claims 1 33652 VALLEY FREIGHTLINER INC 65.18 Drive Line Plugs4213 12/23/2019 Claims 1 33653 VERIZON WIRELESS 2,179.77 Cell Phones4214 12/23/2019 Claims 1 33654 VORTEX INDUSTRIES, INC 7,487.93 Single Unit Low Energy Door

Operators4215 12/23/2019 Claims 1 33655 BRIAN R VOSS 399.20 Ferry Expenses - Fire Academy4216 12/23/2019 Claims 1 33656 WA ST AUDITOR'S OFFICE 2,456.13 2017-2018 Audit Progress 4217 12/23/2019 Claims 1 33657 WA ST DEPT OF

RETIREMENT (EFT)1,549.94 October And November 2019

NLEC For Mobilization

4218 12/23/2019 Claims 1 33658 WASHINGTON STATE TRANSIT INSURANCE POOL

414.09 Driver Record Monitoring

4219 12/23/2019 Claims 1 33659 WAVE BROADBAND 1,151.40 High Speed Internet4220 12/23/2019 Claims 1 33660 WESTBAY AUTO PARTS 329.23 Auto Parts4221 12/23/2019 Claims 1 33661 ZOLL MEDICAL

CORPORATION26,975.80 Maintenance Contract,

Electrodes, Cuffs, Pads

001 GENERAL FUND 102,236.40320 CAPITAL PROJECTS FUND- BOND 18,098.97

Claims: 120,335.37120,335.37

We, the undersigned of Central Kitsap Fire and Rescue, do hereby certify that the materials have been furnished, the services rendered, the labor performed as described, or that any advance payment is due and payable pursuant to a contract or is available as an option for full or partial fulfillment of a contractual obligation. We certify and that the claims are just, due and unpaid obligation against the District and that the checks noted above are approved for payment.

=

_____________________________ _____________________________

=

Chairman Commissioner

= =

_____________________________ _____________________________

=

Vice Chairman Commissioner

= =

_____________________________ _____________________________ Commissioner Fire Chief

= =

_____________________________

=

Finance or HR Director

= =


11 01/13/2020 Claims 1 EFT WA ST DEPT OF REVENUE 900.75 Written From Use Tax Report12 01/13/2020 Claims 1 EFT WA ST DEPT OF REVENUE 635.58 Q4/2019 Leasehold Excise Tax

Return13 01/13/2020 Claims 1 33662 AIRGAS USA LLC 158.22 O2 Tank Refill14 01/13/2020 Claims 1 33663 ARAMARK 144.76 Laundry Services - Shop15 01/13/2020 Claims 1 33664 ARBITRAGE COMPLIANCE

SPECIALISTS, INC2,000.00 2015 Bond Arbitrage Rebate

Calculation

16 01/13/2020 Claims 1 33665 BIAS SOFTWARE 7,130.94 2020 BIAS Rally Registration - Sanchez, Robnett, Kamphaus; Annual Support Fee

17 01/13/2020 Claims 1 33666 BREM-AIR DISPOSAL INC 756.79 Garbage Service18 01/13/2020 Claims 1 33667 CASCADE NATURAL GAS

CORP1,929.43 Natural Gas

19 01/13/2020 Claims 1 33668 CENTURYLINK 1,148.41 Phone Service20 01/13/2020 Claims 1 33669 COMMERCIAL BRAKE &

CLUTCH INC546.91 Governor, Pressure Control

Check Valve, Software Cables, Brass Air Fittings

21 01/13/2020 Claims 1 33670 COSTCO WHOLESALE MEMBERSHIP

180.00 2020 Membership Annual Renewal

22 01/13/2020 Claims 1 33671 DAVID GEORGE DREXLER 95.00 Oil Disposal23 01/13/2020 Claims 1 33672 EMS TECHNOLOGY

SOLUTIONS, LLC1,584.00 Annual License Fee

24 01/13/2020 Claims 1 33673 ERLAND POINT WATER COMPANY

135.14 Water And Street Lights

25 01/13/2020 Claims 1 33674 FITNESS INSTALLERS & TECHNICIANS INC

2,409.83 Sta 51 Treadmill Service Repair & Preventative Maintenance

26 01/13/2020 Claims 1 33675 FREDBACK, GARY 300.00 Sta 65 Water - Annual Water Supply

27 01/13/2020 Claims 1 33676 GCR TIRES & SERVICE 2,653.16 Tires & Tire Repair28 01/13/2020 Claims 1 33677 GOVERNMENT FINANCE

OFFICERS ASSOCIATION160.00 2020 Membership - Maule

29 01/13/2020 Claims 1 33678 GREY CHEVROLET INC 38.61 Transmission Dipstick30 01/13/2020 Claims 1 33679 HIS HANDS LAWN CARE &

SERVICES INC4,730.60 Lawn Care Contract

31 01/13/2020 Claims 1 33680 HUGHES FIRE EQUIPMENT INC

119.16 Door Latch

32 01/13/2020 Claims 1 33681 INDIGO DESIGN INC 270.00 Annual Contract For Septic Inspection And Testing - Sta 45

33 01/13/2020 Claims 1 33682 KENT D BRUCE CO LLC 73.89 Red Lenscap34 01/13/2020 Claims 1 33683 KITSAP 911 PUBLIC

AUTHORITY18,795.43 Cencom Services

35 01/13/2020 Claims 1 33684 KITSAP PUD #1 318.22 Water36 01/13/2020 Claims 1 33685 KITSAP SUN ACCOUNTING 505.71 Annual Subscription37 01/13/2020 Claims 1 33686 KRAZAN & ASSOCIATES OF

WASHINGTON, INC500.00 Sta 51 Asphalt Testing

38 01/13/2020 Claims 1 33687 KRONOS INCORPORATED 34.46 IVR Service39 01/13/2020 Claims 1 33688 LARSCO INC 208.41 Fuse Block, Electrical Supplies40 01/13/2020 Claims 1 33689 LAWSON PRODUCTS INC 49.18 Spray Paint41 01/13/2020 Claims 1 33690 LN CURTIS & SONS 104.65 E64 Project Supplies42 01/13/2020 Claims 1 33691 CARA MADDY 663.15 Medic Transport Overpayment43 01/13/2020 Claims 1 33692 MAYDA & SONS LLC 283.94 Sta 51 Appliance Repair44 01/13/2020 Claims 1 33693 NATIONAL TESTING

NETWORK INC500.00 2020 Annual NTN Membership

45 01/13/2020 Claims 1 33694 OFFICE DEPOT 453.05 Office Supplies46 01/13/2020 Claims 1 33695 PACIFIC OFFICE

AUTOMATION155.27 Usage Charges

47 01/13/2020 Claims 1 33696 PUGET SOUND ENERGY 2,707.51 Electricity48 01/13/2020 Claims 1 33697 ROMAINE ELECTRIC CORP 1,554.42 Inverters

3B.2


49 01/13/2020 Claims 1 33698 SEATTLE AUTOMOTIVE DISTRIBUTING INC

134.98 Transmission Filters & Brake Pads

50 01/13/2020 Claims 1 33699 SHANK, DEAN 188.00 LEOFF 1 Medical Reimb51 01/13/2020 Claims 1 33700 SHI INTERNATIONAL CORP 157.51 Anti Virus Renewal & Security

Suite Credit52 01/13/2020 Claims 1 33701 SOUND PUBLISHING INC 175.00 Safety/Thank You Message For

Veterans Salute Edition53 01/13/2020 Claims 1 33702 STRYKER SALES

CORPORATION4,718.47 Zoll Monitor Repair

54 01/13/2020 Claims 1 33703 SYSTEMS DESIGN WEST, LLC

6,620.70 November 2019 Transport Billing

55 01/13/2020 Claims 1 33704 TARGET SOLUTIONS LEARNING LLC

8,076.39 Training Software

56 01/13/2020 Claims 1 33705 THE DOCTORS CLINIC 371.00 Physical Exams - Mueller57 01/13/2020 Claims 1 33706 TRI-TEK SYSTEMS 1,005.00 Alarm Monitoring58 01/13/2020 Claims 1 33707 US BANK CORPORATE

PAYMENT SYSTEM21,230.72 December Statement

59 01/13/2020 Claims 1 33708 VALLEY FREIGHTLINER INC 2,406.85 Filters, Sensors, Check Valve60 01/13/2020 Claims 1 33709 WASHINGTON

ASSOCIATION OF PUBLIC RECORDS

25.00 Membership Renewal- Kamphaus

61 01/13/2020 Claims 1 33710 WASHINGTON FIRE CHIEFS 1,650.00 2020 Membership Renewal62 01/13/2020 Claims 1 33711 WASHINGTON FIRE

COMMISSIONERS ASSOCIATIO

5,340.00 2020 Membership Dues Renewal

63 01/13/2020 Claims 1 33712 WEST MARINE PRO 66.13 Bilge Blower, Outboard Supplies

001 GENERAL FUND 104,483.26003 TECH RESCUE ILA 600.00320 CAPITAL PROJECTS FUND- BOND 2,017.07

Claims: 107,100.33* Transaction Has Mixed Revenue And Expense Accounts 107,100.33

We, the undersigned of Central Kitsap Fire and Rescue, do hereby certify that the materials have been furnished, the services rendered, the labor performed as described, or that any advance payment is due and payable pursuant to a contract or is available as an option for full or partial fulfillment of a contractual obligation. We certify and that the claims are just, due and unpaid obligation against the District and that the checks noted above are approved for payment.

=

_____________________________ _____________________________

=

Chairman Commissioner

= =

_____________________________ _____________________________

=

Vice Chairman Commissioner

= =

_____________________________ _____________________________ Commissioner Fire Chief

= =

_____________________________

=

Finance or HR Director

= =

BOC Calendar of Events for Fire Services | Page 1 of 12

January 2020 Payroll/Voucher Assignment: EARLE

Wednesday 1 Holiday New Year’s Day – Admin Office Closed

Wednesday 8 8:30 AM Chief’s Meeting: MUHLEMAN, WEST Chief’s Office

Wednesday 8 1:00 PM Chief’s Meeting: EARLE, ______________________ Chief’s Office

Wednesday 8 3:30 PM Chief’s Meeting: ERICKSON, ANDREWS Chief’s Office

Monday 13 4:00 PM Board Meeting – Regular CKFR

Tuesday 21 8:30 AM Chief’s Meeting: ANDREWS, MUHLEMAN Chief’s Office

Tuesday 21 10:00 AM Chief’s Meeting: ERICKSON, ______________________ Chief’s Office

Tuesday 21 3:30 PM Chief’s Meeting: EARLE, _____________________ Chief’s Office

Monday 20 Holiday Martin Luther King Jr. Day – Admin Office Closed

Monday 20 TBD Kitsap County Legislative Day at the Washington State Capitol (Olympia, WA)

Wednesday 22 6:00 PM CKFR Citizens Advisory Committee Meeting: All BOC CKFR

Monday 27 4:00 PM Board Meeting – Study Session CKFR

Tuesday 28 TBD WFC/WFCA Joint Legislative Day (Workshop/Luncheon) at the Washington State Capitol (Olympia)

Tuesday 28 7:00 PM Kitsap County Fire Commissioners Association Regular Meeting Poulsbo Fire Station 71

Notes:

At the January 13th Meeting, the BOC will determine:

o Payroll/Voucher Assignments

o Committee Assignments

o Election of Officers

3C


February 2020 Payroll/Voucher Assignment: TBD

Wednesday 5 8:00 AM Chief’s Meeting: ______________________, ______________________ Chief’s Office

Wednesday 5 9:00 AM Kitsap Risk Management Group (KRMG) Meeting: CKFR

Wednesday 5 11:30 AM Kitsap Health & Safety Officers Meeting: EARLE CKFR

Wednesday 5 1:00 PM Chief’s Meeting: ANDREWS, EARLE Chief’s Office

Wednesday 5 3:30 PM Chief’s Meeting: ERICKSON, ______________________ Chief’s Office


Monday 17 Holiday Presidents’ Day – Admin Office Closed

Wednesday 19 8:30 AM Chief’s Meeting/Mid-Quarter Update from Finance Director:

ERICKSON, MUHLEMAN Chief’s Office

Wednesday 19 1:00 PM Chief’s Meeting/Mid-Quarter Update from Finance Director:

______________________, ______________________ Chief’s Office


ANDREWS, EARLE Chief’s Office


Tuesday 25 7:00 PM Kitsap County Fire Commissioners Association Regular Meeting NKFR Station 81

Notes:


March 2020 Payroll/Voucher Assignment: TBD

Wednesday 4 8:30 AM Chief’s Meeting: ANDREWS, MUHLEMAN Chief’s Office

Wednesday 4 1:00 PM Chief’s Meeting: ______________________, ______________________ Chief’s Office



Saturday 14 TBD WFCA Region 9 Spring Workshop in Bremerton Rice Fergus Miller Arch.

Wednesday 18 8:00 AM Chief’s Meeting: ANDREWS, MUHLEMAN Chief’s Office




Tuesday 24 7:00 PM Kitsap County Fire Commissioners Association Regular Meeting SKFR Station 31

Wednesday 25 TBD CKFR Annual Awards Banquet at the Kitsap County Fairgrounds Presidents’ Hall

Notes:

Add Finance Director’s Mid-Quarter Update


April 2020 Payroll/Voucher Assignment: TBD



Saturday 4 TBD WFCA Seminar at Clearwater Casino Resort Suquamish

Thursday 9 8:30 AM Chief’s Meeting: ANDREWS, ______________________ Chief’s Office

Thursday 9 10:30 AM Chief’s Meeting: ______________________, ______________________ Chief’s Office

Thursday 9 3:30 PM Chief’s Meeting: EARLE, ______________________ Chief’s Office


Wednesday 22 8:30 AM Chief’s Meeting: ANDREWS, ______________________ Chief’s Office




Tuesday 28 7:00 PM Kitsap County Fire Commissioners Association Regular Meeting BIFD Station 21

Notes:


May 2020 Payroll/Voucher Assignment: TBD



Wednesday 6 3:30 PM Chief’s Meeting: ANDREWS, EARLE Chief’s Office



ANDREWS, ______________________ Chief’s Office


______________________, ______________________ Chief’s Office


EARLE, ______________________ Chief’s Office

Monday 25 Holiday Memorial Day – Admin Office Closed

Tuesday 26 4:00 PM Board Meeting – Study Session CKFR

Tuesday 26 7:00 PM Kitsap County Fire Commissioners Association Regular Meeting Kitsap 911

Notes:


June 2020 Payroll/Voucher Assignment: TBD






Saturday 6 10:00 AM CKFR’s Annual Kids’ Day at the Kitsap County Fairgrounds

Saturday 6 TBD WFCA Saturday Seminar in Chelan Campbell’s Resort






Tuesday 23 7:00 PM Kitsap County Fire Commissioners Association Regular Meeting Bremerton Fire Dept.

Notes:


July 2020 Payroll/Voucher Assignment: TBD

Friday 3 Holiday Admin Office Closed in observance of the 4th of July

Saturday 4 Holiday 4th of July





Saturday 18 5:00 PM Fire Chiefs & Fire Commissioners Annual Picnic / July Meeting TBD





Notes:


August 2020 Payroll/Voucher Assignment: TBD








______________________, ______________________ Chief’s Office


______________________, ______________________ Chief’s Office




Tuesday 25 7:00 PM Kitsap County Fire Commissioners Association Regular Meeting Bangor Base

Notes:


September 2020 Payroll/Voucher Assignment: TBD

Monday 7 Holiday Labor Day – Admin Office Closed





Tuesday 22 7:00 PM Kitsap County Fire Commissioners Association Regular Meeting CKFR





Notes:


October 2020 Payroll/Voucher Assignment: TBD







Tuesday 20 8:30 AM Chief’s Meeting: ______________________, ______________________ Chief’s Office

Tuesday 20 10:00 AM Chief’s Meeting: ______________________, ______________________ Chief’s Office

Tuesday 20 3:30 PM Chief’s Meeting: EARLE, ______________________ Chief’s Office

Wednesday 21 TBD Snure Seminar (Pre-Conference) at the Davenport Hotel Spokane

Thur. – Sat. 22-24 TBD WFCA Annual Conference at the Davenport Hotel Spokane


Tuesday 27 7:00 PM Kitsap County Fire Commissioners Association Regular Meeting SKFR Station 31

Notes:


November 2020 Payroll/Voucher Assignment: TBD





Wednesday 11 Holiday Veterans Day – Admin Office Closed


______________________, ______________________ Chief’s Office


______________________, ______________________ Chief’s Office




Tuesday 24 7:00 PM Kitsap County Fire Commissioners Association Regular Meeting NKFR Station 81

Thursday 26 Holiday Thanksgiving Day – Admin Office Closed

Friday 27 Holiday Day after Thanksgiving – Admin Office Closed

Notes:


December 2020 Payroll/Voucher Assignment: TBD










Friday 25 Holiday Christmas Day – Admin Office Closed


Notes:

Will add the Annual Brunch & December Regular Monthly Meeting at 12:00pm (Clearwater Casino), Date TBD

CENTRAL KTISAP FIRE & RESCUE 2019 Board Resolutions – Page 1 of 2

2019 BOARD RESOLUTIONS

Resolution Adopted

19-01 Career Apparatus Operator Promotion (Tesch) 1/14/19

19-02 Clarification of Salary and Benefits for Assistant Chief Promotion (Tague) 1/14/19

19-03 District Financial Assistance (Charity Care) Policy Update 2/25/19

(Supersedes Resolution 99-32 dated June 28, 1999)

19-04 Hiring Authorization for Three (3) Firefighter/EMT Positions (Graham, Newman, Hagen) 2/25/19

19-05 Hiring Authorization for One (1) Firefighter/Paramedic and Two (2) Firefighter/EMTs 3/11/19

(Graham, Newman, Hagen) Supersedes Resolution 19-04

19-06 Authorization to Transfer Monies Between Funds 3/25/19

19-07 Induction of Three (3) CKFR Chaplains (Compton, Melendez, Page) 5/13/19

19-08 General Fund Apparatus Purchases (3000-Gallon Water Tender and Two Medic Units) 5/13/19

19-09 County Technical Rescue Mutual Aid Program – Change in Fund Type 6/10/19

19-10 Extend Vehicle Life Limitations for Specific CKFR Apparatus 7/8/19

19-11 Annexation Process for “No Man’s Land” Parcels (with Attachment A) 7/8/19

19-12 Award Purchase of Bauer Containment Fill Station Compressor System to Sole Source 8/12/19

Supplier (SeaWestern Fire Fighting Equipment)

19-13 Increase Spending Limit for the Purchase of Two (2) Medic Units 8/12/19

(Referencing Resolution 19-08)

19-14 Hiring Authorization for Firefighter/EMT (Connelly) 9/9/19

19-15 Eligibility Roster for Career Lieutenant 9/23/19

19-16 A RESOLUTION of the Board of Fire Commissioners of Central Kitsap Fire and Rescue 9/23/19

(CKFR), Kitsap County, Washington appointing the Fire Chief or the Chair of the Board

of Fire Commissioners of the District for the purpose of designating certain expenditures

for reimbursement from bonds to be issued in the future.

19-17 Regular Tax Levy – RCW 84.55.120 (District With a Population Over 10,000) 11/12/19

19-18 EMS Tax Levy – RCW 84.55.120 (District With a Population Over 10,000) 11/12/19

19-19 2020 Budget Certification (with Appendix A – 2020 Operating and Capital Budgets) 11/12/19

19-20 Authorization to Transfer Monies Between Funds 12/9/19

19-21 General Fund Apparatus Purchases for One 3000-Gallon Water Tender and Two Medic 12/9/19

Units (Supersedes Resolution 19-08 and Resolution 19-13)

3D

CENTRAL KTISAP FIRE & RESCUE 2019 Board Resolutions – Page 2 of 2

19-22 Annexation of Unprotected Parcels (with Exhibit A) 12/9/19

19-23 Declaring Real Property Temporarily Surplus and Authorizing Lease of Surplus 12/9/19

Real Property

19-24 2020 Management and Supervisory Employees Wage and Benefit Plan 12/9/19

(Supersedes Resolution 18-25 dated November 26, 2018)

19-25 Board of Commissioners 2020 Regular Meeting Schedule 12/9/19

BOARD OF CENTRAL KITSAP FIRE AND RESCUE COMMISSIONERS Resolution 20-01 – Page 1 of 1

RESOLUTION 20-01

Assistant Chief Promotion (Christian)

January 13, 2020

WHEREAS, Central Kitsap Fire and Rescue has held an internal and external interview process

for the Assistant Chief position,

THEREFORE, BE IT RESOLVED by the Board of Fire Commissioners of Central Kitsap

Fire and Rescue to formally approve the promotion of the following full-time employee,

effective January 1, 2020:

1. Assistant Chief – Jason Christian

Salary and benefits will be as outlined under the current Management and Supervisory

Employee’s Wage and Benefit Plan with the District.

ADOPTED, this 13th day of January, 2020.

DICK WEST, Chairman BOB MUHLEMAN, Vice Chairman

NATE ANDREWS, Commissioner KEN ERICKSON, Commissioner

ATTEST:

KENNETH BAGWELL, District Secretary GUY EARLE, Commissioner

4A

BOC Memo Page 1 of 1

To: Board of Commissioners

From: John Oliver, Fire Chief

Date: January 13, 2020

Re: Daily Minimum Staffing

Action Requested Provide consensus to raise the District’s daily minimum staffing level.

Background The District’s daily minimum staffing level directly impacts the service level that our citizens receive. Historically, our staffing levels have trended up and down due to financial constraints.

Last fall, the District temporarily raised the minimum level from 19 to 20 career personnel on duty in order to gauge financial impacts. After significant analysis and consideration, the Operations Division is proposing to permanently raise the minimum staffing level from 19 to 20 career personnel on duty.

Budget Implication Implications noted.

Policy Implication Raising the daily minimum staffing level will require an update to SOP #6-24 “Daily Shift Staffing”.

Recommendation Since staffing levels directly affect the standard of coverage for the District, Staff request consensus from the Board of Commissioners to permanently raise the minimum staffing level to 20 career personnel on duty for the foreseeable future.

Potential Action Provide consensus to raise the District’s daily minimum staffing level to 20 career personnel on duty.

4C


RESOLUTION 20-02

The Provision of Food and/or Light Refreshments at District Meetings

January 13, 2020

WHEREAS, Central Kitsap Fire and Rescue (“CKFR”) periodically conducts business

meetings, training sessions, hiring/promotional processes, and other public outreach events

(hereinafter referred to as “meetings”) that may span several hours or fall over a normal meal

period; and

WHEREAS, these meetings are purposeful, contribute to District business and are not routine in

nature; and

WHEREAS, the CKFR Board of Commissioners recognizes that attendance and participation at

these meetings is advantageous to the District; and

WHEREAS, the District desires to formalize guidance on providing food and/or light

refreshments during District meetings at public expense.

NOW, THEREFORE, BE IT HEREBY RESOLVED that the Board of Commissioners of

Central Kitsap Fire and Rescue authorizes the District to provide food and/or light refreshments

at minimal expense to the District, according to the attached Appendix A, and in other rare and

infrequent events as approved by the Fire Chief.

ADOPTED, this 13th day of January, 2020.

DICK WEST, Chairman BOB MUHLEMAN, Vice Chairman

NATE ANDREWS, Commissioner KEN ERICKSON, Commissioner

ATTEST:

KENNETH BAGWELL, District Secretary GUY EARLE, Commissioner

4D


RESOLUTION 20-02

The Provision of Food and/or Light Refreshments at District Meetings

Appendix A

This Resolution is based on Washington State Attorney General opinion, which states, in part:

“The consumption of nourishment is perhaps the classic example of what is ordinarily to be

regarded as a private, personal and not public activity.” And, “Thus, to pay for food and drink

with public money is very much the exception rather than the rule.”

This Resolution does not supersede applicable RCW’s and does not obligate the District to

provide meals under any circumstances.

Light refreshments are considered beverages and snacks that may be served between meals and

include coffee, tea, juice, donuts, rolls, fruit, granola bars, and etcetera.

Payment may be authorized for the cost of meals and/or light refreshments for elective and

appointive officials and District staff, regardless of travel status, for business meetings or

training sessions where attendance is advantageous to the District, and where all of the following

requirements are met:

1. The purpose of the meeting is to conduct official District business or to provide training

to District employees or District officials for the benefit of the District; AND

2. The meeting or training is a special situation or occasion outside of the normal daily

business of District employees. District funds may not be used to provide meals for staff

parties, routine staff meetings, routine departmental meetings, or any event deemed to be

primarily social in nature; AND

3. Prior approval is obtained from the Fire Chief or his or her Designee. The approving

supervisor should be noted on the corresponding Payment Authorization Form along with

all applicable receipts; AND

4. The amount paid for each individual meal, including tax and gratuity, does not exceed the

applicable meal allowance for the location of the meeting as provided under “per diem”

on the General Services Administration web site at http://www.gsa.gov; AND

5. Any added tip may not exceed 20% of the cost of the food, excluding tax.

Note: Under no circumstances may alcohol be provided at District expense.

OT Category

MTDActual

YTDActual**

%Spent*

BudgetRemaining

Bike Team -$ 15,605$ 166.5% (6,235)

Callback 6,129 67,651 43.8% 86,629 Holdover 300 9,313 77.3% 2,732

Off Shift Response - 1,790 48.2% 1,920

SL Vacancy 21,225 220,748 93.7% 14,842

Working Out of Class - 5,338 27.3% 14,242

Subtotal Direct Staffing 27,654 320,445 73.7% 114,130

CPR 221 2,802 156.5% (1,012)

Community Event - - 0.0% 2,085

Computer Tech 1,428 7,865 106.3% (465)

Day Rate - 1,931 39.4% 2,969

Instructor 663 11,365 138.0% (3,130)

Meeting 3,014 32,563 96.1% 1,332

Military Leave - 21,355 761.3% (18,550)

Miscellaneous 689 32,059 162.6% (12,344)

Paramedic CE 2,620 19,365 115.6% (2,620)

Peer Review - - 0.0% 245

Training 2,144 70,782 108.7% (5,682)

Union Leave - 9,903 109.9% (893)

Subtotal Indirect Staffing 10,779 209,990 122.1% (38,065)

Total** 38,433$ 530,435$ 87.5% 76,065

*Total Non-MOB budget amount is $606,500**Excludes $87,570 in YTD mobilization OT due to espense reimbursement

CENTRAL KITSAP FIRE & RESCUEOvertime Expense Report - December 2019

Overtime Expenses by Category

$‐

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

$90,000

$100,000

January February March April May June July August September October November December

2016 2017 2018 2019 3 Year Historical Average

Overtime Expenses by Month

SL Vacancy, 220,748 ,

42%

Training, 70,782 , 13% Callback,

67,651 , 13%

Meeting, 32,563 , 6%

Miscellaneous, 32,059 , 6%

All Other OT, 106,632 , 20%

YTD Overtime Expenses by Category

4E

Central Kitsap Fire and Rescue

2020 Board of Commissioner Assignments

Last Revised: 01/09/2020

Voucher/Payroll Review Assignments

January Earle July Erickson

February Erickson August Muhleman

March Muhleman September West

April West October Andrews

May Andrews November Earle

June Earle December Erickson

Committee Assignments

Local Board for Volunteer Firefighters (2) Previously: Erickson CKFR

Meets prior to BOC meetings as needed.

Mandatory: BOC Chair

Primary: _____________________

Alternate: All

Kitsap Risk Management Group (KRMG) (1) Previously: Erickson, West CKFR

Meets on Wednesday’s from 9:00 AM – 11:00 AM, six times a year.Primary: ______________________

Alternate: ______________________

Fire Chief's Committee (for Awards) (1) Previously: Muhleman CKFR

Meets as needed. Primary: ______________________

Budget & Finance Committee (2) Previously: West, Muhleman CKFR

Meets as needed (for potential bond issuance).

Meets once or twice in October and November (for budget review).

Primary: ______________________

Primary: ______________________

Strategic Planning Committee (2) Previously: Andrews, Earle CKFR

Meets as needed.Primary: ______________________

Primary: ______________________

Facilities Committee (2) Previously: Andrews, Earle CKFR

Meets as needed.Primary: ______________________

Primary: ______________________

Health & Safety Committee (1) COUNTY

Countywide (run by Jeff Griffin); requested Commissioner Earle. Primary: Earle

Kitsap 911 (1) Previously: Muhleman COUNTY

Available if KCFC Association requests a representative from CKFR. Alternate: ______________________

Joint Legislative Committee Breakfast (1) Previously: Andrews COUNTY

First Thursday each month at 7:00 AM, All Star Lanes.

Available if KCFC Association requests a representative from CKFR.Alternate: ______________________

4F-4G

Documents

AGENDA Board of Commissioners Regular Meeting 4:00 PM ... · 1/13/2020 · This Resolution is a normal housekeeping item requesting authorization to transfer ... public and are close