AFS Basic Settings

EHP3 for SAP ERP 6.0

March 2009

English

AFS Basic Settings (601)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practices AFS Basic Settings (601): Configuration Guide

Copyright

© Copyright 2009 SAP AG. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice.

Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors.

Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation.

IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, System i, System i5, System p, System p5, System x, System z, System z9, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, Informix, i5/OS, POWER, POWER5, POWER5+, OpenPower and PowerPC are trademarks or registered trademarks of IBM Corporation.

Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Oracle is a registered trademark of Oracle Corporation.

UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.

Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc.

HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology.

Java is a registered trademark of Sun Microsystems, Inc.

JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape.

SAP, R/3, xApps, xApp, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP Business ByDesign, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.

These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

© SAP AG Page 2 of 38


Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.



ContentsAFS Basic Settings...................................................................................................................6

1 Purpose............................................................................................................................. 6

2 Preparation........................................................................................................................ 6

2.1 Prerequisites............................................................................................................6

3 Configuration.....................................................................................................................6

3.1 CONFIGURATION FOR BASELINE........................................................................6

3.1.1 Assigning Order Reasons (AFS).........................................................................6

3.1.2 Maintaining Item Categories................................................................................7

3.1.3 Changing Sales Document Types.......................................................................7

3.2 SMARTFORMS FOR AFS.......................................................................................8

3.2.1 Copying Smart Forms into Customer Namespace..............................................8

3.2.2 Assigning MM/SD Forms.....................................................................................9

3.3 FINANCIAL ACCOUNTING (NEW).......................................................................10

3.3.1 Defining Customer Account Group (YF01 and YF02)........................................10

3.3.2 Defining Account Groups with Screen Layout (Vendors)...................................17

3.4 SALES AND DISTRIBUTION................................................................................18

3.4.1 Managing Partner Determination.......................................................................18

3.4.2 Creating Default Values for Foreign Trade Header Data...................................19

3.4.3 Defining Product Hierarchies.............................................................................20

3.5 MATERIALS MANAGEMENT................................................................................21

3.5.1 Defining Permissible Partner Roles per Account Group....................................21

3.5.2 Configuring Material Split Valuation...................................................................22

3.5.3 Setting up Subcontract Order............................................................................22

3.5.4 Defining Attributes of System Messages (Batch Warnings)..............................23

3.5.5 Maintaining Storage Locations..........................................................................24

3.6 AFS SEASONS.....................................................................................................24

3.6.1 Creating AFS Seasons (YE1, YL1)....................................................................24

3.7 Defining AFS Delivery Program (Season, Collection, Theme)...............................25

3.8 PRODUCTION......................................................................................................35

3.8.1 Defining AFS Special Stock Types for Material Requirements Planning...........35

3.8.2 Defining General AFS-Specific Control Parameters..........................................37

3.8.3 Defining Number Range for Quantity Distribution Profiles (AFS-BOM).............38

3.9 AFS MATERIAL GRIDS-CONVERSION...............................................................38

3.9.1 Defining Conversion Types...............................................................................38

3.9.2 Controling Conversion Type Determination.......................................................39

3.10 DEACTIVATE AFS PRODUCTION IN BW............................................................40

3.10.1 Deactivating AFS Production in BW..................................................................40



AFS Basic Settings

1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.

If you do not want to configure manually and prefer an automated installation process using BC Sets and other tools, refer to the Quick Guide of your SAP Best Practices version, which you can find on the documentation DVD.

2 Preparation

2.1 PrerequisitesBefore you start installing this building block, you must install prerequisite building blocks. For more information, see the building block prerequisite matrix (Prerequisites_Matrix_[xx]_EN_IN.xls; the placeholder [xx] depends on the SAP Best Practices version you use, for example, AF refers to the SAP Best Practices for Apparel and Footwear Package: Prerequisites_Matrix_AF_EN_IN.xls). This document can be found on the SAP Best Practices documentation DVD in the folder ..\BBLibrary\General\.

3 Configuration

3.1 CONFIGURATION FOR BASELINE

3.1.1 Assigning Order Reasons (AFS)

Use

The purpose of this activity is to assign order reasons for the sales order type that are used in Baseline.

Procedure

1. Access the activity using one of the following navigation options:

SAP ECC menu Tools Customizing IMG Execute ProjectSelect button: SAP Reference IMG

Transaction code SPRO

IMG menu Sales and Distribution Sales Sales Documents Sales Document Header Assign Order Reasons (AFS)

2. On the Change view “Order reason by sales organization /order type”:Overview screen, choose New Entries and enter the following values:

SOrg. SaTy OrdRs



1000 KR 102

1000 DR 102

1000 RE YB1

1000 RK 102

1000 OR 006

1000 YBFD 105

1000 YBKA YB2

1000 YBRE 101

3. Choose Enter.4. Choose Save (Ctrl+S).

3.1.2 Maintaining Item Categories

UseThis purpose of this activity is to change item categories L2N and L2W.

Procedure 1. Access the activity using one of the following navigation options:

Transaction code VOV7

IMG menu Sales and Distribution Sales Sales Documents Sales Document Item Define Item Categories

2. On the On the Change View “Maintain Item Categories”: Overview screen, select Item category L2N.

3. Choose Details.

4. On the Change View “Maintain Item Categories”: Details screen, deselect the indicator for the field Sched. lines allowed.

5. Choose Save.

6. Choose Back.

7. On the On the Change View “Maintain Item Categories”: Overview screen, select Item category L2W.

8. Choose Details.

9. On the Change View “Maintain Item Categories”: Details screen, deselect the indicator for the field Sched. lines allowed.

10. Choose Save.

3.1.3 Changing Sales Document Types

UseThis activity changes settings for sales document types OR and KE.


Transaction code VOV8

IMG menu Sales and Distribution Sales Sales Documents Sales Document Header Define Sales Document Types



2. On the Change View “Maintain Sales Order types”: Overview screen, select Sales Order Type OR.

3. Choose Details;

4. On the Change View “Maintain Sales Order types”: Details screen, enter the ‘01’ in the field Paymt guarant. proc.

5. Choose Back,

6. On the Change View “Maintain Sales Order types”: Overview screen, select Sales Order Type KE.

7. Choose Details

8. On the Change View “Maintain Sales Order types”: Details screen, enter the blank in the field Immediate delivery.

9. Choose Save.

3.2 SMARTFORMS FOR AFS

3.2.1 Copying Smart Forms into Customer Namespace

UseProcess this activity to make sure that the Smart Forms are copied into your Customer Namespace.

Procedure1. Access the activity using one of the following navigation options:

SAP ECC menu Tools Form Printout Smartforms

Transaction code SMARTFORMS

2. On the SAP Smart Forms: Initial Screen, choose Copy (Ctrl + F5).

3. In the field of Source Object, enter the name of the Smart Form you want to copy.

4. In the field of Target Object, enter the new name in your customer namespace.

Source Object Target Object

Sales

/SMB52/IN_AFS_SDORC YBIN_AFS_SDORC

Purchase Order

/SMB52/IN_AFS_MMPO YBIN_AFS_MMPO

5. Save the new Smart Forms as Active version.

3.2.2 Assigning MM/SD Forms

3.2.2.1Assigning SD Forms

UseProcess these activities to configure the SD Smart Forms.




Transaction code NACE

2. On the Conditions for output type Screen, choose the application type (for example V1 for Sales) in the application column and choose Output types (F5).

3. On the Display View “Output type”: Overview screen, choose the Change mode to change the configuration.

4. Choose the output type (for example BA00 for Order Confirmation) and double-click the processing routines in the left frame Dialog structure.

5. Choose New Entries and type the following data:

Output Type BA00

Application V1

Medium 1 (Print output)

Program YBAA_RVADOR011

Form routine ENTRY

SmartForm YBIN_AFS_SDORC

6. Save the setting.

7. Repeat procedure 4 - 6 for the documents specified below:

Description Output Type

Application

Medium Program Form routine Smart Form / Form

Order Confirmation

BA00 V1 2 YBAA_RVADOR01 ENTRY YBIN_AFS_SDORC

ResultAfter processing these steps the SD Smart Forms configuration is set up in your system.

3.2.2.2Assigning MM Forms

UseProcess these activities to configure the MM Smart Form.


Transaction code NACE

2. On the Conditions for output type screen, choose the application type (for example EF for Purchase Order) in the application column and choose Output types (F5)

3. On the Display View “Output type”: Overview screen, choose the Change mode to change the configuration.

4. Choose the output type (for example NEU for RFQ) and double-click the processing routines in the left frame Dialog structure

5. Choose New Entries and type the following data:

Output Type NEU

Application EF

Medium 1 (Print output)



Program YBAA_FM06P

Form routine ENTRY_NEU

SmartForm YBIN_AFS_MMPO

6. Save the setting.

7. Repeat procedure 4 - 6 for the documents specified below:

Description Output Type

Application

Medium

Program Form routine Smart Form / Form

Purchase order

NEU EF 2 YBAA_FM06P ENTRY_NEU YBIN_AFS_MMPO

3.3 FINANCIAL ACCOUNTING (NEW)

3.3.1 Defining Customer Account Group (YF01 and YF02)

UseThis activity defines the customer account group for the DUMMY customer


Transaction code OVT0

IMG menu Logistics – General Business Partner Customers Control Define Account Groups and Field Selection for Customers

2. On the Change View “Customer Account Groups”: Overview screen, choose New Entries.

3. On the New Entries: Details of Added Entries screen, make the following entries:

Field name Description User action and values Note

Account Group YF01(BP-Franchisee)

Number range XX

CentrTextDetPrc

TextDetProc SD

Cust.pric.proc.

Partner DetermProced AG

Default SP

4. Double-click the General Data text, and then expand Field Status Group.

5. On the Maintain Field Status Group: Overview screen, set the radio buttons in each group as follows:

Field Values

Group Address

Suppress Regional structure grouping, Sex, Date of birth

Req. Entry N/A



Opt. Entry Mark the rest optional

Display N/A

Group Communication

Suppress Internet mail address, Mobile Telephone

Req. Entry N/A


Display N/A

Group Control

Suppress Business Place

Req. Entry N/A


Display N/A

Group Marketing

Suppress N/A

Req. Entry N/A

Opt. Entry Mark all optional

Display N/A

Group Payment Transactions

Suppress N/A

Req. Entry N/A


Display N/A

Group Unloading points

Suppress N/A

Req. Entry N/A


Display N/A

Group Contact person

Suppress N/A

Req. Entry N/A


Display N/A

Group Foreign Trade

Suppress N/A

Req. Entry N/A


Display N/A

6. Choose Save, and then choose Back.



7. Choose the Company code data text, and then expand Field Status Group.


Field Values

Group Account Management

Suppress N/A

Req. Entry N/A


Display N/A

Group Payment transactions

Suppress Accts recble pledging ind.

Req. Entry N/A


Display N/A

Group Correspondence

Suppress N/A

Req. Entry N/A


Display N/A

Group Insurance

Suppress N/A

Req. Entry N/A


Display N/A

Group W/holding tax data, w/h tax 2

Suppress N/A

Req. Entry N/A


Display N/A


10. Choose the Sales data text, and then expand Field Status Group.


Field Values

Group Sales

Suppress Document Index Active

Req. Entry N/A


Display N/A



Group Shipping

Suppress Rail specifications

Req. Entry N/A


Display N/A

Group Billing

Suppress Hedging and credit contr. Area

Req. Entry N/A


Display N/A

Group Partner usage

Suppress N/A

Req. Entry N/A


Display N/A

Group Documents

Suppress N/A

Req. Entry N/A


Display N/A


13. Repeat step2 to step 12 for YF02.

14. On the Change View “Customer Account Groups”: Overview screen, choose New Entries.

15. On the New Entries: Details of Added Entries screen make the following entries:


Account Group YF02(BP-Wholesale customer)

Number range XX

CentrTextDetPrc

TextDetProc SD

Cust.pric.proc.

Partner DetermProced AG

Default SP

16. Double-click the General Data text, and then expand Field Status Group.


Field Values

Group Address

Suppress Regional structure grouping, Sex, Date of birth



Req. Entry N/A


Display N/A

Group Communication

Suppress Internet mail address, Mobile Telephone

Req. Entry N/A


Display N/A

Group Control

Suppress N/A

Req. Entry N/A


Display N/A

Group Marketing

Suppress N/A

Req. Entry N/A


Display N/A

Group Payment Transactions

Suppress N/A

Req. Entry N/A


Display N/A

Group Unloading points

Suppress N/A

Req. Entry N/A


Display N/A


Suppress N/A

Req. Entry N/A


Display N/A

Group Foreign Trade

Suppress N/A

Req. Entry N/A


Display N/A




19. Choose the Company code data text, and then expand Field Status Group.


Field Values

Group Account Management

Suppress N/A

Req. Entry N/A


Display N/A


Suppress N/A

Req. Entry N/A


Display N/A

Group Correspondence

Suppress N/A

Req. Entry N/A


Display N/A

Group Insurance

Suppress N/A

Req. Entry N/A


Display N/A

Group W/holding tax data, w/h tax 2

Suppress N/A

Req. Entry N/A


Display N/A


22. Choose the Sales data text, and then expand Field Status Group.


Field Values

Group Sales

Suppress Document Index Active

Req. Entry N/A




Display N/A

Group Shipping

Suppress N/A

Req. Entry N/A


Display N/A

Group Billing

Suppress N/A

Req. Entry N/A


Display N/A

Group Partner usage

Suppress N/A

Req. Entry N/A


Display N/A

Group Documents

Suppress N/A

Req. Entry N/A


Display N/A


3.3.2 Defining Account Groups with Screen Layout (Vendors)

UseIn this step, you determine the account groups for Forwarding Agent.



IMG menu Logistics – General Business Partner Vendors Control Define Account Groups and Field Selection (Vendors)

2. On the Change View “Vendor Account Group:Overview” screen, choose New Entries.

3. On the New Entries: Details of Added Entries screen, make the following entries:


Account Group YF01

Name Forwarding Agent

Number range Y3



Partner schema, purch. org.

L1

Partner schema, sub-range

L2

Partner schema: plant level

L3

4. Double-click the General Data text.


Field Values

Group Address

Suppress N/A

Req. Entry Name 1g, Search term


Display N/A

Group Communication

Suppress Telebox, Data line

Req. Entry Language


Display N/A

Group Control

Suppress N/A

Req. Entry N/A


Display N/A


Suppress N/A

Req. Entry N/A


Display N/A


Suppress Contact Persons

Req. Entry N/A

Opt. Entry N/A

Display N/A




3.4 SALES AND DISTRIBUTION

3.4.1 Managing Partner Determination

Use

The purpose of this activity is to assign partner functions to the account groups used in the project.

Procedure




IMG menu Sales and Distribution Basic Functions Partner Determination Set Up Partner Determination

2. In the Choose Activity dialog box, choose Set Up Partner Determination for Customer Master.

3. On the Change view Partner Determination Procedures: Overview screen, select the folder Partner Determination Procedure Assignment and enter the following values:

Account Group Description Partner determination procedure

Description

YF01 BP-Franchisee AG Sold to party

YF02 BP-Wholesale customer AG Sold tp party

4. Choose Enter.5. Select the folder Account groups – Function Assignment and enter the following values:

Account Group Description Partner determination procedure

Description

SP Sold-to party YF01 Franchisee

SP Sold-to party YF02 Wholesale customer

BP Bill-to party YF01 Franchisee

BP Bill-to party YF02 Wholesale customer

PY Payer YF01 Franchisee

PY Payer YF02 Wholesale customer

SH Ship-to party YF01 Franchisee

SH Ship-to party YF02 Wholesale customer

6. Choose Enter.7. Choose Save (Ctrl+S).8. Choose Exit (Shift+F3).



3.4.2 Creating Default Values for Foreign Trade Header Data

Use

The purpose of this activity is to create default values for export data.

Procedure




IMG menu Sales and Distribution Foreign Trade/Customs Transportation Data Default Values For Foreign Trade Header Data

2. If necessary choose Back (F3) to Change View “Foreign Trade: Proposal for Foreign Trade Header Data” screen.

3. On the Change View “Foreign Trade: Proposal for Foreign Trade Header Data” screen, choose New Entries.

4. On the next screen, make the following entries:


Export/Import 2 2 = Dispatch / Export

Country key IN 1st line

Country key US 2nd line

ModeOfTrnsprt-Border 1 1 = Sea

DomestModeOfTransp. 3 3 = Road

Customs office 9999

5. Choose Enter.6. Choose Save (Ctrl+S).7. On the Change View “Foreign Trade: Proposal for Foreign Trade Header Data” screen,

choose New Entries.8. On the next screen, make the following entries:


Export/Import 2 2 = Dispatch / Export

Country key IN 1st line

Country key FR 2nd line

ModeOfTrnsprt-Border 3 1 = Road

DomestModeOfTransp. 3 3 = Road




Customs office 9999

9. Choose Enter.10. Choose Save (Ctrl+S).11. Exit the transaction.

3.4.3 Defining Product Hierarchies



IMG menu Logistics General Material Master Settings for Key Fields Data Relevant to Sales and Distribution Define Product Hierarchies

2. On the Customizing Product Hierarchy screen, choose Maintain: Product hierarchy and choose Choose (F2).

3. On the Change View “Materials: Product Hierarchies”: Overview screen, choose New Entries.

4. Make the following entries. Start with all Level-1 entries and save them, and then continue with all Level-2 entries, and so on.

Product Hierarchy Level No. Description

#00001 1 Prod. Hier. Top Level - Products A+B

00001F0001 2 AFS:Footware

00001F000100001 3 AFS:Shoe

00001F0002 2 AFS:Apparel

00001F000200001 3 AFS:Jeans

00001F000200002 3 AFS:T-shirt

00001F0003 2 AFS:Leatherware

00001F000300001 3 AFS:Belt Leather

5. Save your settings.

3.5 MATERIALS MANAGEMENT

3.5.1 Defining Permissible Partner Roles per Account Group



IMG menu Materials Management Purchasing Partner Determination Partner Roles Define Permissible Partner Roles per Account Group



2. On the Change View “Permissible Partner Roles per Account Group”: Overview screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen, enter the values shown below.

Function Group

VN YF01

DP YF01

PI YF01

OA YF01

VN YBIV

DP YBIV

OA YBIV

PI YBIV

VN YB01

DP YB01

OA YB01

PI YB01

4. Save your settings.

5. Choose Back (F3) twice.

3.5.2 Configuring Material Split Valuation

Use

The purpose of this activity is to activate plant 1000 for split valuation; prerequisite for AFS valuation

Procedure




IMG menu Materials Management Valuation and Account Assignment AFS Split Material Valuation Define Automatic Split Material Valuation

Direct transaction code OMWC

2. On the Split Valuation of Materials screen, choose Local definitions.3. On the Local Definitions: Select Plant screen, position cursor on plant 1000 and choose

Cats OU.4. On the Plant 1000: Allocate Valuation Categories screen, position cursor on Valuation cat

X (Automat batch) and choose Activate.5. Choose Save (Ctrl+S).6. Choose Exit (Shift+F3).



3.5.3 Setting up Subcontract Order

Use

The purpose of this activity is associating the subcontract delivery type to the project plants.

Procedure




IMG menu Materials Management Purchasing Purchase Order Set Up Subcontract Order

2. On the Change View “Subcontracting Data: Delivery type f. Provision of Materi: screen, choose New Entries and enter the following data:


S Supplying plant 1000 Line 1

Del. Type LB Line 1

S Supplying plant 1100 Line 2

Del. Type LB Line 2

3. Confirm with Enter.4. Choose Save (Ctrl+S).5. Choose Exit (Shift+F3).

3.5.4 Defining Attributes of System Messages (Batch Warnings)

Use

The purpose of this activity is deactivating some warning messages that can cause failures during the automatic processing of ecatts.

Procedure




IMG menu Materials Management Inventory Management and Physical



Inventory Define Attributes of System Messages

Direct transaction code OMCQ

2. In the Choose activity dialog box, double-click the Settings for System Messages line.3. On the Change View “System messages”:Overview screen, select the following entries

and delete the value W from the Cat column.

Version Application Area

Number Message Text Cat

00 M7 207 For batch & of material & &, no class could be determined

From “W” to Blank

00 M7 668 Batch & has already been posted in stock &

From “W” to Blank


3.5.5 Maintaining Storage Locations

Use

The purpose of this activity is to create additional storage locations for the plant BP01.



IMG menu Enterprise Structure Definition Materials Management Maintain Storage Location

2. Create an entry with the following settings:

Plnt SLoc Stge loc. descr.

1000 10F1 AFS:Row material

1000 1070 AFS:Warehouse

ResultThe additional storage location 10F1 and 1070 for plant 1000 has been created. This storage location will be used for WM.



3.6 AFS SEASONS

3.6.1 Creating AFS Seasons (YE1, YL1)

Use

The purpose of this activity is creating seasons; collections and themes to manage seasonal products.

Procedure




IMG menu Logistics General Define AFS Seasons

2. On the Change view “Season”:Overview, screen, choose New Entries and make the following entries:

Season Text

YE1 Early

YL1 Late

3. Choose Enter.4. Select entry YE1 (Early) and make a double-click the folder Collections5. On the Change View “Collections”: Overview screen, choose New Entries and add

following entry:

Season Collection Text

YE1 001 Default

6. Choose Enter.7. Select the entry YE1 001 Default and then the folder Themes.8. On the Change View “Themes”: Overview screen, choose New Entries and add following

entry:

Season Collection Theme Text

YE1 001 001 Default

9. Choose Back (F3) three times.10. On the New Entries: Overview of Added Entries screen, select the entry YL1 (Late) and

then the folder Collections.11. On the Change View “Collections”: Overview screen, choose New Entries and add

following entry:

Season Collection Text

YL1 001 Default



12. Confirm with Enter.13. Select the entryYL1 001 Default and then the folder Themes.14. On the Change View “Themes”: Overview screen, choose New Entries and add following

entry:

Season Collection Theme Text

YL1 001 001 Default


3.7 Defining AFS Delivery Program (Season, Collection, Theme)

Use

The purpose of this activity is defining the AFS-specific season more closely. In this function, you can create the time-range of the delivery date from/to and the order date from/to by each season / collection / theme. This can be different by country / region / customer group / customer.

Prerequisites

The scenario 613 – Pre-Order Processing (Sales) must be defined sensitive in the time ranges. To execute the scenario some dates have to be defined and documented. The primary fix-point has to be maintained and defines the relation to the other dates. The other dates are the mathematical result in relation to the fix-point and must be added in time unit month!!!

The following dates are used and needed:

Fix-Point of the installation named alias Fix-Date Delivery - Date Purchase-Order Replenishment lead time of the material Time Ranges Sales Order Entry Delivery – Date Customer Order Dates of Two-Date-Pricing

After the installation of this Best Practice Scenario, a time range of max. four (4) weeks is available to execute the scenario with the therefore defined dates!! After 4 weeks new dates have to be defined! Note this information …

Description

For example, 01.08. ---------------

Fix–Date

Fix-point and the base in relation to the other dates, for example, order entry, delivery dates, and so on.

This date must be the first day of the current month (the month of the installation)

For example:The current date is the 23. August in the year.



The fixed date has to be the 01. August of the year.

August September October November December January February

Optical exposition of the needed and used time – ranges


Delivery Date 1

Purchase order

Delivery Date 2 Purchase order

Replenishment lead time of the material (either 0 days or 150 days)

Order entry – Customer: Retail – Season: Early

Delivery dates sales order

Order entry – Customer: Retail – Season: Late


Order entry – Customer: WholeSale– Seas.: Early


Order entry - Customer WholeSale – Seas.: Late


1.Entry: TwoDatePricing - Date 1 - Order entry

1.Entry TwoDatePricing Date 2 - Delivery date

2.Entry: TwoDatePricing - Date 1 - Order entry

2.Entry TwoDatePricing Date 2 - Delivery date



-------------------------------------- Definition Delivery Program ------------------------------------------------

Season: YE1 – early Customer Group: 02 - Retail

Date order entry Delivery date sales order

Fix–Date --------------------------------------- + 3 months

01.08. – 30.09.

01.11. – 01.01.



Season: YL1 – late Customer Group: 02 - Retail

Date order etry Delivery date sales order

Fix–Date -------------------------------------------------------- + 4 months

01.08. – 30.09. 01.12. – 02.03.





Season: YE1 – early Customer Group: 08 –Whole-sale

Date Order Entry Delivery date Sales order

Fix–Date -------------------------------------------------------------------------- + 5 months + 1 day

01.08. – 30.09. 02.01. – 02.03



Season: YL1 - Late Customer Group: 08 –Whole-sale

Date Order Entry Delivery date Sales order

Fix–Date --------------------------------------------------------------------------- + 5 months + 1 day

01.08. – 30.09. 02.01. – 02.03.



-------------------------------------- Definition Two Date Pricing ------------------------------------------------

Material: AFS-M1104 + AFS-M1105

TwoDatePricing - Date 1 Order entry – 1.+2. Entry

TwoDatePricing - Date 2 Delivery date – 1. Entry

TwoDatePricing - Date 2 Delivery date – 2.Entry

Two-Date-Pricing - 1. Entry :

Date 1 - Order entry Date 2 - Delivery date

Fix–Date --------------------------------------- + 3 months

01.08. 01.11.


Two-Date-Pricing - 2. Entry:

Date 1 - Order entry Date 2 - Delivery date

Fix–Date --------------------------------------------------------------------------- + 5 months + 1 day

01.08. 02.01.



------------------------------- Definition Delivery Date - Purchase order ------------------------------------

Material: AFS-M1104 + AFS-M1105



Delivery date purchase order


Delivery date purchase order – Date 1:

Fix–Date ------------------------- + 2 ½ months

01.08. 16.10.


Delivery date purchase order – Date 2:

Fix–Date ----------------------------------------------- + 3 ½ months

01.08. 16.11.


2nd ExampleFunction Description Fix–Date +

time range Date 1 (from)

Date 1 + time range

Date 2 (to)

Fix–Date

-----------

First day of the current month of the installation

01.03.08

Purchase Order Delivery date 1 2½ months 16.05.08Delivery date 2 3½ months 16.06.08

Sales Order Entry

Order date (for all) 01.03.08 2 months 01.05.08

Delivery date – Early, Customer Group 02

3 months 01.06.08 2 months 01.08.08


5 months + 1 day

2 months 02.10.08

Delivery date – Late, Customer Group 02

4 months 01.07.08 3 months + 1 day

02.10.08


5 months + 1 day

02.08.08 2 months 02.10.08

Two Date Pricing Dat.1 (sales ord.entry) Dat.2 (deliv.date early)

01.03.08 3 months 01.06.08

Dat.1 (sales ord.entry) Dat.2 (deliv.date late)

01.03.08 5 months + 1 day

02.08.08

Fill in on your print out here and here

Function Description Fix–Date + time range

Date 1 (from)

Date 1 + time range

Date 2 (to)



Fix–Date

-----------

First day of the current month of the installation

Fix–Date

-------

Purchase Order Delivery date 1 2½ months

-------

Delivery date 2 3½ months

-------

Sales Order Entry

Order date (for all) Fix–Date

-------

2 months

-------

Ddelivery date – Early, Customer Group 02

3 months

-------

2 months

-------


5 months + 1 day

-------

2 months

-------


4 months

-------

3 months + 1 day

-------


5 months + 1 day

-------

2 months

-------

Two Date Pricing Date 1: (sales order entry) --------- Date 2: (delivery date early)

Fix–Date

-------

3 months

-------

Date 1: (sales order entry) --------- Date 2: (delivery date late)

Fix–Date

-------

5 months + 1 day

-------

Procedure


SAP ECC menu Logistics Sales and Distribution AFS Master Data Delivery Program (Season/Collection/Theme) Change

Transaction code /n/AFS/RS02

2. On the Sales Customizing screen, enter the following entry:

Sales Organization 1000

3. Choose Execute (F8)4. On the Change View “Seasons”: Overview screen, select line YE1 Early and double-click

the folder Periods in the Dialog structure on the left side of the screen.5. On the Change View “Periods”: Overview screen, choose New Entries and enter the

following data:

Field name User action and values Note

Season Ind. YE1 fixed




Collection 001

Theme 001

Deliv.Date from < Fix–Date + 3 months >

------------------

Fix–Date (1st day of current month) + 3 months

For example,

01.08.09 + 3 months 01.11.08

Deliv.Date to < Fix–Date + 5 months >

------------------


For example,

01.08.08 + 5 months 01.01.09

Order date from < Fix–Date >

------------------

Fix–Date (1st day of current month)

For example,

01.08.08

OrderDate to < Fix–Date + 2 months >

------------------


For example,

01.08.08 + 3 months 01.11.08

Area of validity

Sales Org. 1000

Country IN

Region GJ

Customer group 02

Customer

Characteristic

Date Proposal Delivery Date from

Dely Date Check Only between First and Last Delivery Dates

Message Type Information

Dely Release

Start Date ATP < Fix–Date >

------------------


For example,

01.08.08

Category Prop.

6. Choose Save (Ctrl+S)7. Choose Back (F3) (Message: one entry chosen)8. Choose Back (F3) again: you can see your entries in the horizontal line.



9. Choose Back (F3).10. Repeat steps 4 to 7 with the following entries:


Season Ind. YE1 Fixed

Collection 001

Theme 001

Deliv.Date from < Fix–Date + 5 months + 1 day >

------------------

Fix–Date (1st day of current month) + 5 months + 1 day

For example,

01.08.08 + 5 months +1 day 02.01.09

Deliv.Date to < Fix–Date + 7 months + 1 day >

------------------


For example,

01.08.08 + 7 months +1 day 02.03.09


------------------


For example,

01.08.08


------------------


For example,

01.08.08 + 3 months 01.11.08

Area of Validity

Sales Org. 1000

Country IN

Region GJ

Customer group 08

Customer

Characteristic




Dely Release


------------------


For example,

01.08.08




Category Prop.

11. Choose Back (F3).12. Choose Back (F3).13. Repeat step 4: on the Change View “Seasons”: Overview screen, select YL1 Late line

and double-click the Periods folder in the Dialog structure on the left14. Repeat steps 5 to 7 with the following entries:


Season Ind. YL1 Fixed

Collection 001

Theme 001

Deliv.Date from < Fix–Date + 4 months >

------------------


For example,

01.08.08 + 4 months 01.12.08


------------------


For example,

01.08.08 + 7 months +1 day 02.03.09


------------------


For example,

01.08.08


------------------


For example,

01.08.08 + 3 months 01.11.08

Area of Validity

Sales Org. 1000

Country IN

Region GJ

Customer group 02

Customer

Characteristic







Dely Release


------------------


For example,

01.08.08

Category Prop.

15. Go back to Change View “Seasons”: Overview screen.16. Repeat steps 5 to 7 again with the following entries:


Season Ind. YL1 fixed

Collection 001

Theme 001

Deliv.Date from < Fix–Date + 5 months + 1 day >

------------------


For example,

01.08.08 + 5 months +1 day 02.01.09


------------------


For example,

01.08.08 + 7 months +1 day 02.03.09


------------------


For example,

01.08.08


------------------


For example,

01.08.08 + 3 months 01.11.08

Area of Validity

Sales Org. 1000

Country IN

Region GJ

Customer group 08

Customer

Characteristic







Dely Release


------------------


For example,

01.08.08

Category Prop.

17. Choose Save (Ctrl+S)18. Choose Exit (Shift+F3).

3.8 PRODUCTION

3.8.1 Defining AFS Special Stock Types for Material Requirements Planning

Use

The purpose of this activity is specifying per plant whether the special stock types defined here are considered during the planning run. That means that the special stock types are physically available in the warehouse and are temporarily assigned to the requirement.

Procedure




IMG menu Production Material Requirements Planning Planning MRP Calculation MRP Calculation Stocks Define AFS Special Stock Types for Material Requirements Planning

2. On the Change View “AFS MRP stock types/anticipated avail.(Special stocks)” screen, select the following entries and then choose Copy As (F6):

Plant Segment name Field name MRP available Short text

0001 MCHB CEINM Restricted-use stock

0001 MCHB CINSM X Stock in quality inspection



0001 MCHB CLABS X Valuated stock with unrestricted use

0001 MCHB CRETM Stock returns

0001 MCHB CSPEM Blocked stock

0001 MCHB CUMLM Stock in transfer (from one storage location to an

0001 MKOL SEINM Restricted-use consignment stock

0001 MKOL SINSM Consignment stock in quality inspection

0001 MKOL SLABS X Unrestricted-use consignment stock

0001 MKOL SSPEM Blocked consignment stock

0001 MSKA KAINS Stock in quality inspection

0001 MSKA KALAB X Valuated stock with unrestricted use

0001 MSKA KASPE Blocked stock

0001 MSKU KUINS Stock in quality inspection

0001 MSKU KULAB X Valuated stock with unrestricted use

0001 MSLB LBINS Stock in quality inspection

0001 MSLB LBLAB X Valuated stock with unrestricted use

0001 MSPR PREIN Restricted-use stock

0001 MSPR PRINS Stock in quality inspection

0001 MSPR PRLAB X Valuated stock with unrestricted use

0001 MSPR PRSPE Blocked stock

3. On the Change View “AFS MRP stock types/anticipated avail.(Special stocks)” screen substitute the value 0001 in the Plant field with the value 1000

4. Confirm with Enter.



5. Repeat steps 3 to 4 for all the entries prompted by the system. At the end of the insertions the systems returns to the Change View “AFS MRP stock types/anticipated avail.(Special stocks)” screen with the lists of all the entries.

6. Repeat then steps from 2 to 4 for plants 1100 and 1010.7. Choose Save (Ctrl+S).8. Choose Exit (Shift+F3).

3.8.2 Defining General AFS-Specific Control Parameters

Use

The purpose of this activity is defining the AFS-specific control parameters for the general, MRP-relevant settings for a plant.

Procedure




IMG menu Production Material Requirements Planning Plant Parameters Define General AFS-Specific Control Parameters

2. On the Change View “AFS MRP General Control”: Overview screen, double-click the following line:

Key field Value (description)

Plant 0001

3. On the Change View “AFS MRP General Control”: Details screen, choose Copy As (F6). 4. On the Change View “AFS MRP General Control”: Details of Selected Set screen, enter

the following data:


Plant 1000

5. Choose Copy (Enter). (Message: Number of entries copied: 1).6. Choose Back.7. Repeat steps 2 to 6 with the following values:


Plant 1100

Plant 1010

8. Choose Save. 9. Choose Back.



3.8.3 Defining Number Range for Quantity Distribution Profiles (AFS-BOM)

Use

The purpose of this activity is defining number ranges for the quantity distribution rules.

Procedure


SAP ECC menu Tools ABAP Workbench Development Other Tools Number Ranges

Transaction code SNRO

2. On the Number Range: Object Maintenance screen, enter the following data:


Object /AFS/PGQRN

3. Choose Number Ranges (F7).4. On the AFS number of quantity distribution rule screen, choose Change Intervals.5. On the Maintain Number Range Intervals screen, change the number range of 01 as

following.


No 01

From Number 0000100000

To number 0000200000

6. Choose Save (Ctrl+S).7. Confirm with Enter.8. Choose Exit (Shift+F3).

3.9 AFS MATERIAL GRIDS-CONVERSION

3.9.1 Defining Conversion Types

Use

The purpose of this activity is to define conversion types.

Procedure






IMG menu Logistics - General AFS Material Grids Conversion Define Conversion Types

2. On the Change View “Definition of Conversion Types”: Overview screen, choose New Entries and enter the following data:


Conv. Type EUR

Text European Sizes

3. Choose Enter and save your entries.4. Choose Back twice.

3.9.2 Controling Conversion Type Determination

Procedure




IMG menu Logistics - General AFS Material Grids Conversion Control Conversion Type Determination

2. In Choose Activity dialog box, choose Define Conversion Indicators.3. On the Change View “Definition of Conversion IDs”: Overview screen, choose New

Entries and enter the following data:


ID Type Customer / Vendor ID

V F4 help

Conver. ID IN

ID type text Indian Business partners

4. Choose Enter and save your entry.5. Choose Back twice.6. In Choose Activity dialog box, choose Assign Conversion Types.7. On the Change View “Assignment of Conversion ID Combinations to Converstion Types”

screen, choose New Entries and enter the following data:


CusVen. ID IN F4 help




Co Type German Sizes EUR F4 help

8. Choose Enter.9. Choose Save.10. Choose Back twice and exit the Choose Activity dialog box with Cancel.

3.10 DEACTIVATE AFS PRODUCTION IN BW

3.10.1 Deactivating AFS Production in BW

Use

The purpose of this activity is deactivating AFS production in BW.

Procedure




IMG menu Integration with Other mySAP.com Components Data Transfer to the SAP Business Information Warehouse Settings for Application-Specific DataSources (PI) Logistics Managing Extract Structures Logistics Extraction Structures Customizing Cockpit

Direct transaction Code LBWE

2. On the LO Data Extraction: Customizing Cockpit screen, open the node AF: BW: AFS Productn in the tree control.

3. On the LO Data Extraction: Customizing Cockpit screen, open the node Extract Structures in the tree control.

4. For structure MCAFPA0BDS with data source 2LIS-AF-PABDSI, check the status of the Update column. Change to Inactive by selecting the Active status text, if required.

5. For structure MCAFPA0BSS with data source 2LIS-AF-PABSSI check the status of the Update column. Change to Inactive by selecting the Active status text, if required.

6. Choose Back (F3).
