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AESOP For Principals and
Secretaries
Automated Substitute Automated Substitute Placement and Employee Placement and Employee
Absence Management Absence Management SystemSystem
OBJECTIVES:
Review of AESOP Reports Tools to train employees
Review of AESOP
Log on to AESOPLog on to AESOP
Creating an employee absence
Creating an employee Creating an employee absence:absence:
Enter start date
Enter end date
Choose absence reason
(various sick leave options or To Be Determined)
Choose full day or half day
Click NEXT
Mary Teacher
Sick Leave-personal illness
Sick Leave-family illness
Sick Leave- Death immed. Family
Sick Leave-death, not immediate family
To Be Determined
Creating an employee absence Creating an employee absence cont…cont…
Verify all information!
Enter notes for substitute (optional) You may also attach lesson plan files
Enter notes for administrator (optional)
Administrator can add private notes (optional)
This is the third field time this year she has requested absence to chaperone.
To Be Determined
Creating an employee absence Creating an employee absence cont…cont…Finalize absence - 2 options:
1. Click SAVESAVE - - AESOP finds a substitute
2.Click SAVE AND ASSIGNSAVE AND ASSIGN – AESOP does NOTNOT find a sub; you must have pre-arranged coverage with a substitute for that absence
Choose the sub you want and click AssignAssign
Mary Teacher ABC
VERY IMPORTANT:VERY IMPORTANT:IF YOU CLICK SAVE AND ASSIGNSAVE AND ASSIGN,
AESOP ASSUMES THAT YOUYOU HAVE NOTFIED AND SECURED A SUBSTITUTE FOR THE ABSENCE AND WILL NOTNOT POST IT TO THE WEB OR CALL FOR A SUBSTITUTE
ALSO VERY ALSO VERY IMPORTANTIMPORTANT::
When manually making calls along with Aesop, be sure you immediately note it online that you filled it or two subs may well show up! One with a confirmation number from Aesop and one who spoke with an employee. The school will have to pay the extra sub if it was the school’s mistake.
Modify an absence
Modify an absenceModify an absenceYou can assign a substitute, delete the absence
partially or completely, or change any absence information, even 30 days after the absence.
Mary Teacher ABC
Preferred Substitutes
Preferred substitute list:
Preferred substitute list
Reports
Daily Report
Daily Absence Report: Daily Absence Report: Recommend printing this report daily and have the substitutes initial next to their name to verify their attendance.
Report shows teacher leave type and:
Unfilled absences - substitute was not assigned yet
Filled absences – substitute has been assigned
Substitute not needed
(You could use the Substitute Sign-in Report, but it will not show any unfilled absences at the time you printed it.)
Day of Week Absence Analysis
Day of week absence analysis: Day of week absence analysis: Breaks absences down by days, absence reason and employee. Maximum date range 365 days
Absence Summary
Absence Summary Report: A monthly calendar that includes daily totals and a monthly re-cap summary at the bottom
Absentee Report
Absentee Report:Absentee Report: Same information as the Daily Report, however, a
date range must be specified
Maximum date range for the school report is 92 days (recommend to print this report every payroll cycle)
Maximum range for an individual employee is 365 days (recommend to print this report for employee evaluations)
Substitute Availability Substitute Availability Report Report To review the availability of all substitutes for a specific date (may use as directory for manually calling instructional
assistant subs)
Employee Register
Voice Recording Instructions
Voice recording for Voice recording for employees:employees:
• You have the OPTION to voice record your employees name and title for them (Ex. Mary Teacher, Grade 5 or Mary Teacher, Special Education Math)
• Click on Voice Recording Instructions and AESOP will prompt you for the Recording ID
Training Tools for your Employees
Welcome letter Phone System Instructions Brochure Powerpoint for employees who
require a substitute Powerpoint for employees who do
not require a substitute Basic / Advanced Training Video
Quick Start User Guides
AESOP Tutorials accessible on AESOP Tutorials accessible on your homepage your homepage (Click on Quick Start (Click on Quick Start User Guides)User Guides)
Questions?