AEC PORTAL PROJECT 2007

Eng. Talal AlMalkiIT DepartmentBusiness Application Unit

AEC Portal Current Structure

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AEC PortalMSBU

Airborne Systems

Land and sea

Contracts

General

ISBU

ISBU Internal

Workspace

TSBU

TSBU Internal

Workspace

ITInfrastructur

e

Business

Applicatio

n

HRRecruitment

Personnel

Training

Facility

Support Services

HR statistics

Feature Description

News and Events Current AEC news and events.

User Profile This feature is enabled thru Employee Directory (Name, Email, Picture, Job Title,..etc), also MySite is an available option to collect personal profiles.

Conference Room Booking Self Service feature, enable users to book meeting rooms online.

Community Area Last hired employees and Looking For and For Sale pages.

Department Pages Get news, documents and forms from other departments . Also set audience to specific people.

AEC Portal Features

Feature Description

Login Pages At the current moments we have only ERP login screen.

MySite Public and Private Views.

Alert Me Get notifications thru email.

Search Content Search people, documents, forms and all portal listing.

Email Access Enable users to view their MS Exchange Mail folders and send/receive emails from within My Site.

AEC Portal Features

SharePoint Components

Write access

Read-only access

SharePoint team site

Check out documentCheck out document

Documents Libraries

Repositories for documents.

Support Check-in/Check-out and versioning.

How Content Approval Works

A user submits a document or item to a list

A user submits a document or item to a list

A moderator approves or rejects the item

A moderator approves or rejects the item

SharePoint team site

Content Approval.

Support Copy and Paste operations.

Manage permissions.

Documents Libraries

SharePoint Components

Use forms generated by Microsoft Office InfoPath

Require that users have InfoPath installed on their workstations

Can display and sort data as columns in theform library

Allow forms to be merged to aggregate data

Form Libraries

SharePoint Components

Are used to store and share graphic files

Support detail, thumbnail, and filmstrip views

Allow graphics editing directly from the library

Allow images to be downloaded to the user’s workstation or sent to an application

Picture Libraries

SharePoint Components•Links•Announcements•Contacts•Events•Tasks•Issues

Basic lists

•Custom lists•Custom list in a datasheet view•Import a spreadsheet

Custom lists

•Surveys•Discussion boards

Special lists

List

View, edit, insert, delete access

View, edit, insert, delete access

List Permissions Management

Contacts list

Links list

Readersite group

View accessView access

SharePoint team site

List

3 different types of List.

Support import, export and multiple views.

Integrate with outlook and datasheet applications.

List Permissions Management.

SharePoint Components

Discussion Boards

Team site with discussion board

Team members can respond to posts and post their own new threads

A user creates a discussion thread

A user creates a discussion thread

Posted replies

Posted replies

Discussion 2

Discussion 1

SharePoint Components

Provide a way to collect information fromteam members

Allow multiple response types for answers.

Can display results as individual responses oras a summary.

Surveys

SharePoint Components

When content changes, e-mail notifications are sent to users, groups, and distribution lists that have configured alerts for that content

Alerts

SharePoint site

A user changes content on a SharePoint site

A user changes content on a SharePoint site

SharePoint Site Groups

User Rights

Guest Reader Member Contributor

Content Manger Web Designer Administrator

Project Life Cycle•Phase 1

• 3 or 2 from each department are enough.

• Maximum of 3 meetings (1 hour per each)

• 3 days for gathering requirements.

•Phase2

• Maximum of one week for initial designing.

•Phase3

• Maximum of one week for reviewing and testing.

•Phase4

• 2 sessions for administrator (2 hour s per each)

• 2 sessions for end-users (2 hours per each) OPTIONAL

Project Life Cycle