AEB Conduct & Safety Regulations

At AEB we have the following 10 golden safety rules. We expect that you will:

1 take responsibility for your own safety and that of your colleagues, third parties and the work environment;

2 only start work upon the issue of a work permit and when the measures indicated on this permit have been fully complied with;

3 work only on installations that have been secured and locked down with your personal lock in accordance with the procedures;

4 always be in possession of your access pass and that you will call the alarm number 111 or 020 407 6000 in the event of an emergency;

5 only work on electrical installations when you have been appointed to do so in writing by the AEB person responsible for the installation;

6 only enter enclosed spaces if you are in possession of a work permit to do so, when the space has been declared safe by means of a gas analysis and when there is a manhole watch present;

7 ensure that you cannot fall from a height by always working on the safe side of a handrail, on reliable ladders or secured by a harness;

8 never stand under a suspended load, only perform hoisting work when you have been trained to do so with approved hoisting equipment and with the working area cordoned off;

9 prevent fire by securely covering combustible objects and materials when performing hot work, have extinguishing equipment within easy reach and check the work space regularly for any evidence of fire;

10 utilise the required personal protective equipment.

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Welcome

Welcome to the Afval Energie Bedrijf (Waste Energy Company or AEB). We process waste and residue materials into high quality products such as energy, heat and new raw materials. Safety and sustainability are our watchwords and we strive continuously to improve upon our performance. Therefore for us a safe and secure working environment is vital and it is of equal importance we can offer the same to you. To help us achieve this, we would like to introduce you to and inform you about our Conduct & Safety Regulations.

Roelof KruizeDirectorAfval Energie Bedrijf

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Contents

1 Introduction 7 1.1 Language skills 81.2 Confidentiality 81.3 Images 81.4 Working at AEB 9

2 Training & Instruction 102.1 Training 102.2 Recording of training and instruction 10

3 AEB terrain access regulations 113.1 Particular groups of employees 113.2 Traffic regulations 113.3 Parking facilities 123.4 Access pass 133.5 Cordoned off areas and pictograms 163.6 Security searches 16

4 Use of personal protective equipment 174.1 Standard personal protective equipment (PPE) 174.2 Additional means of protection 174.3 Exceptions to the obligation for wearing standard PPE 18

5 Incidents and emergency services 195.1 In-house emergency and first aid services 195.2 Evacuation 21

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6 Personal health and hygiene 22

7 Neatness and tidiness 24

8 Environmental regulations 25

9 Safety rounds 26

10 Performing work 2810.1 Work permits 2810.2 Last Minute Risk Analysis 2810.3 Securing and labelling 2910.4 Completion of the work 30

11 Specific regulations 3111.1 Working at height 3111.2 Hoisting work 3311.3 Elevator use 3511.4 Hot work 3511.5 Enclosed spaces 3611.6 Working with hazardous materials 3611.7 Digging work 3711.8 Fork-lift trucks, mechanical shovels and loaders 3711.9 Machines, equipment and tools 38

12 Sanctions procedure 40

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1 Introduction

Everyone working at AEB will carry out their tasks in a safe, environmentally sound and correct manner. To prevent accidents, calamities and damage, AEB operates a care system regarding Health & Safety and Environment which sets out our procedures and regulations. The most important regulations regarding this care system are summarised for you here in these AEB Conduct & Safety Regulations. The AEB Conduct & Safety Regulations apply to everyone: AEB personnel, interim personnel and (sub-) contractors carrying out work for AEB (from here on referred to as third party firms).

In addition to these regulations, your manager or AEB contact person is tasked with informing you on specific rules which apply directly to your work. For specific questions on safety and environment you can contact the Quality, Health & Safety and Environment (QHSE) Section.

All regulations applicable to the AEB terrain are to be strictly adhered to. This also applies to all directions and instructions given by the client, the supervisor and/or manager.

To encourage and stimulate a professional working atmosphere we expect all AEB personnel and employees of third party firms to contribute towards a helpful and flexible cooperation with one

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another. Intimidation, aggression or violence of any kind will not be tolerated. If anything is unclear this will be discussed with each other and an explanation will be sought. Each of us has the individual responsibility of addressing directly any form of unsafe practices.

1.1 Language skillsTo communicate effectively and understand each other, AEB’s own employees are required to have a command of the Dutch lan-guage. Third party firms are expected to be able to communicate clearly in Dutch, English or German. Those with language skills other than the previously mentioned will only be allowed to work at AEB with the permission of the QHSE Manager, whereupon certain conditions will be set out for the performance of the work.

1.2 ConfidentialityAll knowledge and information supplied by, or acquired from AEB remains the property of AEB and may not be passed on to others without written permission of AEB. Any drawings, reports or other documents supplied by AEB on behalf of the good performance of the work are not to be copied, revealed or otherwise passed on to others. Making information public in for example newspapers or trade magazines, as well as supplying the press with information is not permitted without the express consent of the AEB Corporate Communication Section.

1.3 ImagesMaking images (photos or film etc.) is not permitted without the express permission of AEB, unless this is required for the perform-ance of the work and agreed by contract.

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1.4 Working at AEBOnly people from countries whose nationals have the right to take up employment in the Netherlands will be permitted to work at AEB. This is recorded in a valid residence document stating ‘Labour is allowed’. If this entry does not appear, the employer will be required to produce a valid work permit for the employee.If you can not produce one of these valid documents, you will not be allowed to work at AEB.

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2 Training & Instruction

2.1 TrainingEveryone working at AEB is required to be in possession of a basic VCA Health & Safety training certificate. Managers are required to have a VOL-VCA certificate (Health & Safety for operational managers). Employees and managers of foreign third party firms are required to have undergone and passed an equivalent of the VCA training. This will be assessed by the QHSE Section.In addition to basic training, everyone will be instructed on the work to be performed.

2.2 Recording of training and instructionThird party firms’ personnel are required to have their full and appropriate training recorded in a personal safety logbook (PSL). If this is unavailable, a copy will need to be produced. The safety logbook (or copies thereof) are, together with a valid ID (passport, ID document or driving license), required to be produced upon request.

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3 AEB terrain access regulations

3.1 Particular groups of employees With the exception of AEB trainees on work experience, all AEB employees will be 18 years of age or older. Trainees on work experience are only permitted to carry out certain hazardous tasks under the direct supervision of their manager if this will be of benefit to their training and is within the framework of their training/working agreement with AEB. At AEB, certain activities may be harmful to the unborn child. Examples are spaces contain-ing fly ash, excessive sound levels, the presence of solvents and tasks which can be considered physically heavy. As a starting point, pregnant women are not permitted to work in the AEB plant. However, certain tasks may be allowed. These will be determined in consultation with the company medical officer and the QHSE Section.

3.2 Traffic regulationsThe National Highway Code is applicable to the entire AEB terrain. The maximum speed for all vehicles is 15 km/hour. Whenever complex traffic situations develop, driving speeds are to be reduced to walking pace. A quiet approach to accelerating and driving in general is to be adopted. This will help prevent unnecessary exhaust emissions.

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3.3 Parking facilitiesAEB provides parking facilities for various means of transport. It is self evident that everyone is required to park their car, motorcycle or bicycle in the correct manner in the appointed spaces provided. Parking is entirely at the owner’s risk. Spending overnight in a vehicle parked in the parking facilities is not permitted. It is forbidden to leave behind any litter or waste materials.

Parking; AEB personnel and visitorsThe parking facilities in front of the head office are intended for both AEB personnel and visitors. The first row of parking spaces adjacent to the office building is reserved for visitors. AEB personnel are to report in at the barrier using their access pass. Visitors may use the intercom to announce their arrival. For the safety of both your and our property, the parking facilities are CCTV monitored 24 hours per day.

Parking third party firmsThird party firms’ employees arriving to carry out work at AEB are requested to park their vehicles in the parking facilities on the right hand side of the AEB terrain. The entrance to this parking area is immediately on the right after the railway level crossing on the Australiëhavenweg.

Parking at the AEB terrainA parking permit is required to park on the AEB terrain. This needs to be applied for. The ‘access of vehicles to the AEB terrain’ procedure will apply. In general, parking is only permitted for short term requirements, such as loading or offloading of heavy equipment or materials. As required the QHSE Section will issue

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a parking permit for several days, for example if the necessary equipment forms an integral part of a vehicle. Written details of this procedure can be obtained both at the reception desk and the weighbridge. For AEB personnel, the details are also available via the intranet. Parking is only permitted on the spaces and bays indicated. Emergency escape routes, fire extinguishing equipment and transport routes are to be kept clear at all times.

3.4 Access passAs an employee of AEB you will receive a personal access pass on your first working day. If you are a third party firm employee, you will be required to report to the reception desk. When there is no one available at reception desk (from 17.30 - 06.45 hours), you will need to report to the security officer located at the weighbridge. You will be required to provide a valid ID and a copy of your VCA or VCA-VOL health & safety training (or a record of these in your personal safety logbook).

Everyone accessing the terrain for the first time is required to view the AEB Gatevideo and read the AEB Conduct & Safety Regula-tions. Third party firm employees will sign to confirm that they have read and understood the AEB Conduct & Safety Regulations. Anyone viewing the video and reading the AEB Conduct & Safety Regulations will have this recorded in their safety logbook. This entry is valid for one year, after which period this process is obliged to be repeated.

Reception desk staff or the security officer will provide third party firms’ employees with the following:n a visitor’s pass to be clearly displayed at all times when

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present on the AEB terrain;n the ‘Waste is safe’ brochure;n the AEB Conduct & Safety Regulations.

When exiting the terrain, the visitor’s pass is to be surrendered at the turnstiles adjacent to the head office or at Gate 4. In the event of a pass being lost, an on the spot € 10 fee will be levied.

During servicing periodsThird party firms carrying out servicing work are required to report upon arrival to the security officer at Gate 4. During these periods Gate 4 will be manned 24 hours per day. An access pass will be issued when the following criteria are met:n a valid ID is produced;n a valid VCA certificate is produced;n the AEB Gatevideo has been viewed less than 1 year previously;n the AEB Conduct & Safety Regulations have been received and

signed for to confirm that they have been read and understood.

The above criteria will be recorded in the employee’s safety logbook. Upon receipt of an access pass the third party firm employee will be given access to the AEB terrain via the turnstile at Gate 4.

Access passes are personal and non-transferable. The access pass will only work during the servicing period. On the last day of servicing work, the pass is to be surrendered to the security officer at Gate 4.

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3.5 Cordoned off areas and pictogramsOn the terrain or at the plant, areas may be cordoned off using red/white or black/yellow markers. It is prohibited to enter these areas without permission, as you have no way of knowing which hazardous activity may be in progress within the demarcated area.

Commands, warnings and prohibitions are indicated by picto-grams. These will make you aware of the various hazards. A blue pictogram for example will indicate the kind of personal protective equipment (PPE) you are required to wear. You are required to adhere strictly to these instructions.

3.6 Security searchesThe AEB security officer is tasked with and has the authority to search coats, bags and vehicles currently on or exiting the terrain. Upon request, the security officer can identify himself/herself as such. It has to be satisfactorily demonstrated that everything you have in your possession is indeed your property.

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4 Use of personal protective equipment

As it is impossible to exclude all hazards, personal protective equipment and work clothing is required to be worn. The work clothing is required to cover the entire body and is to be worn completely closed, fully covering arms and legs. Instruction will be given on the correct use, maintenance and replacement of PPE.

4.1 Standard personal protective equipment (PPE)The following PPE is to be worn whilst carrying out work:n work clothing in accordance with the EN 531 standard;n safety footwear (S3 class) in accordance with the EN 345

standard;n safety helmet in accordance with the EN 397 standard;n eye protection (with side protectors) in accordance with

the EN 166 standard.

4.2 Additional means of protection For specific work and in certain areas additional forms of protec-tion are to be used. These protective means are indicated in specific work instructions, work permits, TRA’s or on pictograms.Examples include:n face screen in accordance with the EN 166 standard;n P3 dust mask in accordance with the EN 149 standard;n ear protection in accordance with the EN 352 standard;

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n work gloves in accordance with the EN 388, EN 374 or EN 407 standards;

n chemical protective clothing in accordance with the EN 13034 standard;

n harness belt in accordance with the EN 361 standard;n safety vest (class 2) in accordance with the EN 471 standard.

4.3 Exceptions to the obligation for wearing standard PPEn within the office environment, monitoring station, crane cabin,

In-house Emergency and First Aid rooms, weighbridge hut, break rooms and on the safe walking routes where under normal circumstances there is no obligation to wear PPE;

n visiting groups making their way along the demarcated routes are required to wear a helmet, eye protection and a dust coat during the excursion. This safety equipment will be supplied by AEB;

n safety footwear and work clothing are obligatory in the storerooms;

n a safety helmet is not obligatory at the following locations: the depot, RSC, the technical section’s workshop, carpentry workshop, AEC chimney measuring platform and in the laboratory;

n in E-spaces, the PPE is to be worn as set out in the NEN-EN 50110 and NEN 3140 standards;

n at the hopper platform, everyone, including drivers and co-drivers who alight from their vehicles, is required to wear eye protection, safety footwear, reflective clothing and work clothing which completely covers arms and legs.

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5 Incidents and emergency services

In case of accidents, the internal alarm number is 111 or 020 407 6000. In the event of a fire or a personal injury this number is to be called immediately. In addition, all physical injury cases are to be reported as soon as possible to the QHSE Section. All incidents are also to be reported immediately to your manager or supervisor. This not only includes actual incidents involving fire, bodily injury or material damage, but also ‘near incidents’. At AEB we find it vitally important that everyone learns from these occurrences and that steps towards improvements can be initiated. Each incident is to be recorded on an incident form in the QSHE recording system. The incident will then be fully investigated to uncover the underlying cause. The sooner we receive the report, the sooner we can initiate remedial or protective measures.

5.1 In-house emergency and first aid servicesIn the unfortunate event of a fire occurring, fire extinguishing equip-ment are located at various designated points. This equipment is to be used only in the event of calamities and must not be used for other purposes, such as cleaning or for propping open doors. After you have called the alarm number 111 or 020 407 6000 you may attempt to extinguish the beginnings of a fire, but always think safety first. The in-house emergency services will extinguish the fire, with the help of the local fire brigade if required. For administering first aid, AEB has various first-aiders who can also be alerted via

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the alarm number. They are able to treat minor injuries and assess whether a doctor should be consulted. AED’s are available at the monitoring station, reception desk, SOI, the depot and in the fire trucks for resuscitation procedures.

5.2 EvacuationWhen the evacuation signal sounds in your part of the building, you are to leave the workspace as quickly as possible. Close off gas bottles and turn off welding equipment and machines. Follow the instructions of the evacuator. Depending on the wind direction and the location of the calamity you will make your way to one of three assembly points. Using your personal visitor’s pass you will be required to check yourself out at the calamity column; this will avoid a search being launched to locate you. The location is only to be re-accessed once the evacuator at the assembly point has given permission to do so.The following assembly points are located on the terrain:n quayside behind the HR power plant (KIG30) (north);n parking terrain in front of the head office (east);n gate 6 (south).

Evacuation and work permits The moment the evacuation signal sounds, all work permits currently in force are immediately invalid. The holder will alert all employees working under his work permit. The work permits are to be surrendered to the supervisor or to the evacuator at the assembly point. After the location has been declared safe, the collected work permits will be revalidated by the manager, supervi-sor and/or possibly others involved. Reissue of work permits will take place at the same location where they were originally issued.

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6 Personal health and hygiene

Hazardous materials, dust and waste may be present when carrying out various work activities. In certain adverse circumstances this material can result in damage to your health. It is therefore important that you follow the hygiene rules set out below.n use the personal protective equipment supplied in the correct

manner;n wash your hands with soap and water before smoking, eating

or drinking and before visiting the WC;n eating or drinking is only permitted in areas where PPE is not

required;n the company restaurant is only to be accessed in clean clothing,

i.e. not work clothing;n a shower is to be taken at the end of the working day;n we strongly advise you against leaving the AEB terrain in

work clothing.

AEB makes showers, washing facilities and changing rooms available. AEB arranges for AEB personnel’s work clothing to be laundered. Clothing requiring laundering is to be placed in the soiled laundry closets available for this purpose. If your clothing locker is supplied without a padlock then you will be required to provide your own. The showers, washing facilities and changing rooms are to be left clean, tidy and undamaged. In the event of misuse or abuse, AEB may deny you access to the showers,

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washing facilities and changing rooms. Personal property left behind will be kept for one week after completion of the work. Items remaining unclaimed after this period will be disposed of.

SmokingWithin AEB smoking is only permitted in areas specifically designated for this purpose. These areas will be clearly marked by a pictogram. An example can be seen here.

Use of medicationIf you are using certain medication for health reasons, this may have an adverse influence on your ability to function properly; such as indicated in the directions for use or according to the advice given to you by a doctor. If this applies to you, you are required to consult the company medical officer. The company medical officer will assess whether you may or may not perform tasks. If any doubt exists, AEB’s QHSE Section is to be consulted. We also advise you to inform your direct colleagues of your use of medication and any illnesses (such as diabetes). This will enable them to take the appropriate action in the event of anything happening to you.

Alcohol and drugsIt is not permitted to bring on site, have in your possession and/or use drugs or consume alcoholic beverages within AEB’s terrain boundaries. AEB reserves the right to order any employee whom they suspect of being under the influence of drugs or alcohol off the terrain. AEB also reserves the right, via their security, to search for the presence of alcohol or drugs. Everyone is obliged to cooperate fully with these procedures. The sanctions policy procedure will immediately be applied for any transgression of this regulation.

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7 Neatness and tidiness

A tidy work station will ensure a clear view of the work and help prevent accidents. Ensure that your work station is kept tidy and easily accessible. Ensure also that the escape routes are kept clear. Upon leaving your work station, for example at lunchtime or at the end of the day, everything is to be left clean, tidy and obstacle free. Tools are to be secured and, if required, the work station cordoned off. After completion of the work, all waste materials and clutter is to be properly disposed of.

To help prevent your colleagues from tripping over things, fix tools, cables and pipes to the side of the access gantry or hang these on cable hooks above head height.

AEB operates a clean desk policy for office staff. The policy requires that at the end of the day the desk is to be left neat and cleared. Cabinets are to be maintained in an orderly fashion and nothing is to be stored on top of the cabinets.

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8 Environmental regulations

As an environmental company, the environment is our greatest concern. You too are responsible for this. Think carefully about the sections of the plant you have to access or open and consider the kinds of environmentally damaging substances that may be released by your actions. Take measures to prevent damage to the environment. Wherever possible use a drip tray and firmly shut off drains. If any leakages occur, report these immediately to your manager and the monitoring station, and try to remedy any leakages that you see starting. Use absorbent materials to clean up and remove any liquid spillage. In any event always try to prevent the pollution reaching drains or the soil.

Upon finishing the work, do not leave behind any waste materials in the plant or on the terrain. Dispose all waste materials in the containers specifically designated for this purpose; paper and cardboard, metals, hazardous materials and remaining refuse are to be separated out. In addition, for certain types of work separate containers will be arranged, such as for insulation wool.

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9 Safety rounds

We place a high value on safe working at AEB. Therefore supervisors oversee the work and carry out safety rounds. We ask everyone to cooperate in this. We observe in these rounds whether the work is being performed correctly and whether tasks could be completed in a safer manner. If required, we will address you to correct or improve your work. Please do not look upon these comments as reprimands, but as opportunities for improvement.

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10 Performing work

10.1 Work permitsAt AEB work is performed under work permits. All the agreements to perform the work safely are summarised and will appear on these permits. For high risk work, in addition to the work permit, a Task Risk Analysis (TRA) or specific work instruction is required.

Before starting the task, the work will be discussed with the manager, supervisor and holder. There will also be a short kick-off meeting to include all employees involved in carrying out the work. This will provide the opportunity for everyone to be fully informed and understand the tasks to be performed as stated on the permits. The AEB Conduct & Safety Regulations and the individual aspects of the work will also be addressed. No work is to begin before the required work permit has been issued. For the duration of the work the permit holder will remain in possession of the work permits.

10.2 Last Minute Risk AnalysisAs the last step before starting on a task, check whether your work can be performed safely. You must be able to answer YES to each of the following:n do I have the correct personal protective equipment for the

work?n do I know the escape routes and are these accessible?

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n has the work permit been completed fully and has it been discussed with me?

n am I sure that the installation has been secured?n do I have the correct tools for performing the work? n am I sure there are no unsafe situations present in the work

environment? n with hot work, am I sure the environment is well protected

against sparks and naked flame? n am I sure fire extinguishing equipment and eye/emergency

showers are within easy reach?n am I competent and do I know how the work is required to be

performed?

If you cannot give a clear and full YES to any of these questions, then do not to start the work and inform a supervisor. Before the work can start, the appropriate remedial action is required to be taken.

10.3 Securing and labellingIt is prohibited to operate or open an installation without the installation manager’s permission. Before the work starts, the AEB manager will secure the plant sections. This will be achieved by a manager’s padlock and label securing each work switch. Once this padlock and label are secured, you are required to fill in your name and mobile telephone number on your personal padlock. This will prevent someone else accidentally starting up the installation. As a final check, satisfy yourself that the power to the installation has indeed been shut off. Upon completion of your work and before leaving the AEB location, you are required to remove your personal padlock. If you forget to remove your padlock, you

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will be contacted at any moment and be required to come immediately in person to remove your padlock.

Electrical installation securingAt AEB, access to and performing work inside high and low voltage electrical installation spaces is only permitted by authorised individuals. These authorised individuals have been appointed by the AEB person responsible for the installation.

Hazardous materialsIf your task involves working on process pipes which have carried hazardous materials, these pipes are required to have been rinsed and shut off. Preferably, a blind flange should be applied. Ensure you are fully aware of the product information regarding the hazardous material and also that the process pipe is completely free of hazardous material before opening. A rinsed pipe will be marked with a clear label stating that the pipe has been rinsed and declared safe.

10.4 Completion of the workUpon completion of the work, the third party firm is required to report to the supervisor. The supervisor will check the work carried out, inspect the work spaces and surrender the work permit to the manager who issued it. Upon delivery, the work spaces are to be left clean and tidy. Any applied markings, tools and/or containers are all to be removed. Unless, of course, AEB has agreed otherwise.

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11 Specific regulations

11.1 Working at height When working at a height, AEB follows the preferred order set out below:n if possible avoid working at a height;n structurally applied facility (fixed platform or gantry);n temporary stationary facility (steel scaffolding or fencing);n temporary mobile facility (tower wagon or mobile scaffolding);n ladders or stepladders;n personal fall protection (secured harness belt).

Steel scaffolding If no fixed means of working at a height exists, scaffolding is to be erected. Erecting, making changes to and removing scaffolding will be supervised by a specialist. Making your own changes to the scaffolding is strictly prohibited. Scaffolding is required to be inspected by a scaffolding inspector before anyone is permitted to use it. The scaffolding inspector will issue the scaffolding with a completed scaffolding notice to include a validity date. If you notice any changes to the scaffolding you are required to remove the scaffolding notice and report this to the manager. If any changes to the scaffolding are desirable or needed, you are required to report this to the supervisor. It is not permitted to work below someone or support loose ladders on scaffolding floors.

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Mobile scaffoldingMobile scaffolding is only to be erected and used by those who have received the appropriate training. To prevent the risk of tipping over, mobile scaffolding is only to be used on even, level ground and requires to be secured against involuntary tipping over or movement. No personnel or materials are to remain on the scaffolding floor when relocating the structure. Mobile scaffolding is only to be climbed internally.

Tower wagonsPossession of a valid proof of competence is required to operate a tower wagon. Each person on the work platform is required to always wear a secured harness belt at all times. Alighting from a platform at height is prohibited. The tower wagon is not to be used when the wind-force is 6 or above.

Ladders and stepladdersLadders (and stepladders) are only to be used for light, short term work (max. 5 minutes). The maximum height for using ladders is 10 meters, where the ladders rise a minimum of 1 meter above the roof edge. Ladders are to be supported on level, solid ground, to prevent sinking or tipping over. Before using, check the ladders thoroughly for any signs of weaknesses or failure and ensure they have been supplied with a valid inspection sticker.

Safety harnessIf the measures set out above against the risk of falling are insufficient, you are required to wear an approved harness belt. You are required to receive an appropriate demonstration on the safe and correct use of this equipment. Before use, check that

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there is no mismatch between the working height and the length of the fall line and the fall absorber.

Working on roofsAll roofs of the AEB buildings have been provided with demar-cated walking routes or anchoring points for securing your harness belt and safety line. It is not permitted to approach within 4 meters of a roof edge without fall protection. No work is to be performed on the roofs when the wind-force is 6 or above.

11.2 Hoisting workHoisting work is hazardous due to the unseen loaded energy. The load can fall or strike persons or objects during the hoisting procedure. A real danger of jamming, trapping or crushing exists. At AEB, every form of hoisting procedure is covered by regula-tions set out in the work instruction, the Task Risk Analysis (TRA) or in the hoisting plan. A hoisting plan will be drawn up for loads in excess of 5 ton. Hoisting is only to be carried out with approved hoisting equipment. The hoisting area around the load is to be cordoned off in a secure manner. During the hoisting procedure, no one is allowed inside the cordoned off hoisting area. Never stand under a load.

Heavy or bulky materials are not to be transported by an elevator. These are to be moved with the appropriate hoisting or gantry crane using a hoisting cage designed for the purpose, and with the approved hoisting gear or sufficient chains or slings. Hoisting tackle and winches are to be anchored to special hoisting hooks or hoisting beams. Never attach these to banisters or process pipes.

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Operators of vehicle mounted cranes are required to possess a valid vehicle mounted crane operator’s certificate of competence. Operators of other hoisting equipment, such as gantry cranes and fork-lift trucks with hoisting gear, are required to possess specific expertise with demonstrable proof of competence.

11.3 Elevator useElevators are only to be used for transporting people and manage-able quantities of material. Do not hold back the elevator unneces-sarily. In the event of fire, evacuation by elevator is prohibited.

11.4 Hot workHot work is defined as tasks that can produce heat, presenting a fire risk. Examples of hot work are welding, soldering, drilling, grinding and tasks involving the use of a naked flame. Hot work also includes work carried out in explosion sensitive zones (EX-zones) due to the risk of explosions from gas or dust. The following preventive measures are to be taken with regard to hot work:n mount up a fire watch;n removal of all flammable materials and liquids;n cover flammable and vulnerable objects and materials;n ensure fire extinguishing equipment is within easy reach;n check the work space regularly for any evidence of fire.

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11.5 Enclosed spaces Enclosed spaces, such as tanks and process installations, form an additional risk, because:n these are difficult to access;n there may be atmospheric abnormalities;n they may be poorly or artificially lit;n communication with those on the external side may be difficult;n they may be difficult to exit or access in the event of an

escape or rescue.

Therefore different rules apply prior to these spaces being entered. These include:n the space is only to be accessed once it has been declared

safe to enter;n the air quality is to be assessed before starting and periodically

checked during the work;n a manhole watch adjacent to the entrance is to be mounted

to provide security to the space;n only electric tools with a safe power rating (50 volt alternating

current or 120 volt direct current) are to be used;n gas bottles are to remain outside the enclosed space.

11.6 Working with hazardous materials Everyone working with hazardous materials will be advised on the safe handling of these and what to do in the event of an incident. For each hazardous material, AEB has placed a Material Safety Data Sheet (MSDS) on the intranet. Third party firms will also make their own MSDS sheets available to AEB. Any spillage of hazardous materials is to be removed and the area cleaned up immediately.

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Gas bottlesThe use of gas bottles is only permitted inside the plant when necessary for the work. Gas bottles are to remain on a gas bottle wagon at all times, unless this proves impossible for the task in hand. In any event, gas bottles are to be firmly secured against falling over by chains or lashing. Gas bottles are to be located outside enclosed spaces and the installation sections only and never in an escape route or stairwell. Whenever there is a pause in the work, the flexible gas pipes are to be removed from the space(s) concerned. Gas bottles not in use are to be securely shut off. Bottle keys are to be available and present.

11.7 Digging workFor carrying out groundwork, such as digging, drilling and piling, the permission of the civil engineering coordinator and AEB’s person responsible for the installation will be required. They will provide information on possible subterranean piping and cabling runs and are able to supply drawings. They will also determine the appropriate manner in which the groundwork is to proceed, such as digging by hand or machine, and whether prior to starting the work trial trenches are required.

11.8 Fork-lift trucks, mechanical shovels and loadersA fork-lift truck is only to be used upon permission of the manager concerned. Fork-lift truck, mechanical shovel or loader drivers are required to be in possession of a valid certificate of competence. This has to be shown upon request. When driving, a safety belt is to be worn at all times, unless the vehicle is supplied with solid enclosing doors.

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With or without load, a fork-lift truck is always to be driven slowly, particularly when negotiating thresholds or bumps in the road. If the load limits the view, the fork-lift truck is to be driven in reverse. When parking the fork-lift truck, mechanical shovel or loader, engage the handbrake and lower the shovel or excavator to ground level. Remove the ignition key to prevent unauthorised use.

If the vehicle is supplied with a pressurised cabin, windows and doors are to remain closed to prevent unnecessary exposure to substances among other things.

Giving lifts to passengers is prohibited on fork-lift trucks, mechani-cal shovels or loaders not equipped with the appropriate passen-ger seats for this purpose.

11.9 Machines, equipment and tools Machines, equipment and tools are only to be used after you have received instructions or training in their use. The equipment used is to be appropriate to the work. You are required to check this before starting a task. All work equipment is to be inspected and approved at least once a year and supplied with a clear, readable CE-marking and valid inspection sticker.

The risk of tripping over is to be reduced to a minimum. Cables, reels or pipes are not to be left lying about on the access gantries. Suspend these on cable hooks (if possible) to the external side of the railing. When extending cables the rule is that cables may only be lengthened by one extension.

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When means of transport or equipment is moved or used on the grid floors, the wheels are to be at least 20 mm wide and must not be the source of damage. A wooden base may be used to distribute the weight evenly across the grid floors.

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12 Sanctions procedure

If the AEB Conduct & Safety Regulations are not followed, AEB will apply the internal sanctions procedures to its own employees. These sanctions can vary from a verbal warning through to dismissal. The QHSE Section maintains a record of the sanctions applied, and the Human Resource Section will preserve a register of these in the personnel files. The sanction to be applied will be determined in consultation with the line manager, the QHSE Manager and, if applicable, the HR Manager.

For employees of third party firms in principle the following four sanction possibilities can be applied:1 Verbal warning (yellow card), upon a minor breach of the

regulations without directly risking injury or damage. The offender will be spoken to, the digression rectified and the incident recorded in the ‘Dagelijkse Afstemming Vergadering’ (daily reporting meeting or DAV).

2 Written warning (red card), after repeated verbal warnings and a serious breach, risking serious injury or damage. The work of the third party firm will be suspended at the expense of the third party firm. The offender will be denied access to the terrain for three working days. The AEB manager will consult with the offender and the foreman. If required, agreements will be clearly restated. The incident will be recorded in the DAV. The work can continue once the digression has been rectified

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and after this has been checked and approved by the AEB manager.

3 Suspension of the offender, after repeated warnings and a serious breach. The work will be suspended and the offender will be denied access to the terrain indefinitely. A meeting between the AEB management and the management of the third party firm will follow.

4 Denial of access to the terrain to a third party firm, upon repetition without the third party firm having demonstrated improvement or when more than one person has been involved or AEB having been seriously failed. A meeting between the AEB management and the management of the third party firm will follow. The third party firm involved will be liable for all expenses incurred if an alternative third party firm is subse-quently appointed to complete the work.

Eating, drinking or smoking in areas where this is prohibited, the incorrect use of personal protective equipment, ignoring cordoned off areas or bypassing security will be followed immediately by a written warning. Causing malicious damage, unauthorised passing on of company information to others, theft, assault or gross negligence will be followed immediately by a suspension.

Smoking areas

Smoking areas

Waste and Energy Company Australiëhavenweg 21 1045 BA Amsterdam 020 587 6299www.afvalenergiebedrijf.nl