2014

Development Team

New Access Technologies

01/12/2014

Tally Advance Power Pack

Advance Power Pack

Introduction:

The Advance Power Pack is a customized solution such as CEO Dash

Board, Advanced Security Control features, Advanced audit features, Advanced

credit control management, Chart of accounts, Inventory management, Business

Analysis and so on. The same can be enabled when Tally Advance Power Pack is

selected in Company features (F11).

1. Dash Board

The Dash Board is a periodical report containing three

parts, where the first part provides the information with regard to company’s

Financial position, Funds flow details and other financial details. The second part

provides the information with respect to your top five customers as well as Sales

related details. The last part provides the information of your top five

suppliers and Purchase related information. The above mentioned information can

be seen as shown below:

Gateway o f Tally APP MIS Reports Dash Board

The period of the report can be changed by selecting the F2 key & the balance as

per pass book can be seen by selecting the F12 Key.

2. Advance Voucher number Control

When the voucher type is configured as Manual

Numbering in default Tally, you cannot configure the advance configuration

setting such as Prefix, Suffix and other features. But when the Advance

voucher number control is enabled and even though the voucher type is

configured as manual numbering, the advance configuration feature is made

available, where you can configure Prefix, Suffix and other features. Apart

from that, even though one voucher is deleted, the numbering sequence will

remain same. Ex: In default Tally if you have 10 payment vouchers and if you

delete the 8th one, the 9

th voucher will become 8

th and 10

th voucher will become 9

th.

But by enabling this feature the voucher number will not change, even though the

voucher is deleted in between. Auto filling of voucher number will be there.

3. System date instead of Last Voucher date in Vouchers

In default Tally, whenever you go to voucher

creation, the date of the voucher will be displayed based on the last date of

entry made in Tally. Each time you should change the date if you want to

enter the current dated voucher. When this module is enabled, the date of the

voucher will be picked from the system date (current date), and the data

entry person can start entering the date, without changing the date of the

voucher.

4. Grid Lines in Report

By enabling the Grid lines in report as “yes” &

while viewing the report in F12 configuration if you select “Yes” option for

Show Grid lines, the format of report will be as shown below. (Ex: Trial Balance)

5. Terms & Conditions in Inventory Vouchers

The terms and conditions templates can be created

by enabling this module and the print out of the same can be taken out as an

attachment to the Purchase Order or other inventory vouchers. Any number of

templates can be created and applicable template can be selected at the

voucher entry level. The same

Can be created as shown below:

Gateway of Tally Inventory InfoTerms & ConditionsCreate

The Terms and conditions template can be stored as an attachment to your

Purchase Order, by selecting the same from the list of Terms and Conditions

templates displayed after the narration at the voucher entry level. In any

modification to be made for Terms and Conditions the same can be made

directly before saving the template.

6. Data Backup

When this feature is enabled in Tally and whenever you quit

Tally, a popup menu will be displayed to remind you regarding the data

backup. You should press “Enter” key to take the backup and type the

destination folder to where the backup shall be taken & if you are not

willing to take the backup you should press “Esc” Key.

7. Address Book

By enabling this module, we can get the sundry debtors, creditors Contact

Persons, Mobile Number with Along Address and etc.

Gateway of Tally APP MIS ReportsAddress Book Sundry Debtors

8. Transaction Modification Tracking Module

By enabling this module you can have a track

with respect to creation as well as modification of vouchers made b y the

users. In this report the Date and time of creation as well as modification will be

displayed. You can also fix the minimum number of character to be entered in the

“Reason” field when the user modifies the Voucher. To view this reports the steps

to be as followed.

Gate way of Tally APP MIS Reports Alteration History

This report can be viewed periodically

9. Master Modification Tracking

By enabling this module you can have a track with respect to

creation as well as modification of masters made by the users. In this report the

Date and time of creation as well as modification will be displayed. You can also

fix the minimum number of character to be entered in the “Reason” field

when the user modifies the master. To view this report you should go to

Gate way of TallyAPP MIS Reports Master Audit Info

Here you should select Accounts info to know the modifications made with

regard to Accounting Groups, Ledgers, Cost Centers etc, and you should

select Inventory info to know the modifications made with respect to Stock

Groups, Categories, Godown etc.,

10. Advanced Voucher Type Security

By enabling this module you can give access to different

users for different voucher types depending upon the department handled by

the user, for example, in case of a user who is in purchase department, you can

give rights to the user to have access only to create/modify/cancel vouchers

pertaining to voucher types such as Purchase Order, Receipt Note and

Purchase and restrict other vouchers such as Payment, Receipt Etc., The

creation as well as modification of user rights is to be made only by logging in

from administrator user name and password (as given in company master).

To create/modify user right you should go to Gateway of Tally Security Control

Users & Passwords

You can also have different levels of access for different voucher types such

as Create, Create/Alter, Full & View as shown below. Create option will allow

the user only to create the voucher. Create/Alter option will allow the user to

Create as well as modify the voucher. View option will allow the user only to view

the vouchers and no modifications are allowed.

11. Ledger & Group Security Module

You can restrict the access of users with regard to Groups as

well as Ledgers by enabling this module. You can give access to different

users for different Groups & Ledgers depending upon the department/area

handled by the user, for example, you have four sub groups under sales as Sales-

North, Sales-South, Sales-East & Sales-West. If you want to give access to a user

(belonging to South) only for the ledgers pertaining to Sales-South group and

restrict other group the same can be made as shown below.

You can even give access or restrict the user not only for groups, but also for

ledgers as shown above.

12. Godown/Location Security Module

By enabling this module you can restrict the access with regard to

Godown/location as shown below.

Gateway of Tally Security ControlUsers & PasswordsGodown Security

13. Cost Center Security

You can have a control on selection of cost centers based

different user names by enabling this module as shown in the below screen.

Gate way of Tally Alt + F3 Security Control Users & Passwords Key in the user

name and select “Yes” option for Cost center security.

The cost center which should be allowed for this particular user should be selected

as shown in the below screen

14. Print Control

This module will restrict the users to take print of any kind of

voucher, in creation mode, without saving that voucher. This print button will be

deactivated at the creation level.

15. Disable delete voucher option to the user

By enabling this module the user can be restricted to

delete an y kind of voucher in Tally. But the user can cancel the voucher.

16. Disable cancel voucher option to the user

By enabling this module the user can be restricted to cancel an y kind of

voucher in Tally. But the user can delete the voucher.

Note: To disable delete as well cancel of vouchers both above modules should

be enabled.

17. Advance credit limit system

In default Tally, Credit limit will restrict you to raise

only the Sales Invoice after the credit limit (as defined in the customer

master) has been crossed . But when you raise a Delivery note to that customer

the same will be allowed as it will not be having any financial impact. By

enabling this module the generation of delivery note can also be restricted.

If you click on the Show Bills (Alt + F12) you can also see the bill details for which

the amount is due as shown below.

Note: The Administrator will be having rights to allow the billing even though

the credit limit has been crossed.

18. Notify if Party has Over Due bills

Even though the customer has not crossed the credit

limit, but he is having overdue bills, the popup message will be displayed as

“The customer has overdue bills” (With total number of overdue bills) when

you enable this module. Here also you can see the bill wise details when

you click on the show bills (Alt + F12) button.

19. Control if Party has Over Due bills

If you are willing to restrict the user for generation of Invoice

when there is an overdue bill, the same can be made by enabling this module. Here

the popup message will be displayed as “The customer has overdue bills” (With

total number of overdue bills) and the cursor will not move from there

onwards. Here also you can see the bill wise details when you click on the show

bills (Alt + F12) button.

Note: The Administrator will be having rights to allow the billing even though

the customer is having overdue bills.

20. Delete Unwanted Ledgers

By enabling this module, you can get one report where you can

delete the ledgers which are not required to maintain in Books of accounts. This

will show the ledgers which do not have any dependent masters.

Gate Way of TallyAPP MIS Reports Ledgers Deletion

21. Bills Approval Process

The data entry person or accountant will key in the

purchase bill. The same is to be approved by the authorized person for whom we

have configured as “Yes” for Bills Approval rights in the Security Level (Gateway

of Tally Company Info or Alt + F3 Security Control Users & Passwords). Unless

it is approved by the authorized person, “Against reference” will not be displayed to

adjust the bill and make payment. While entering the bill the “Is Approved”

fill get auto filled with “No” and the data entry person will not be having

access to change the same to “Yes” as shown below.

The person who is authorized to approve the bills can make the approval as

mentioned below:

Gate way of TallyAPP MIS Reports Bills Approval Process

Select the type of Register (Purchase Register or Journal Register or Payment

Register) Select the party ledger from the list of ledgers displayed Click on

F8 button to approve the bill.

When the bill is approved as shown below, the data entry person when generates

the payment voucher the “Against Ref” details will be displayed which should be

selected to adjust the bill as shown below.

Note:

1) Once the voucher is approved, the data entry person will not

be allowed to make any modification to that voucher.

2) While generating the Payment voucher, even though the

voucher is not approved for payment, the user, instead of

selecting the “Agnst Ref”, if “On Account” or “New Ref” is

selected, the voucher can be saved. The same can be restricted

based on the requirement of the customer. (i.e., each & every

payment should be made only by adjusting to “Agnst Ref”).

22. Bill details in Cash Flow and Fund Flow Statement

When you select the Cash Flow/Fund Flow Statement

(Gate way of TallyDisplayCash /Fund Flow Cash Flow or Fund Flow),

monthly Cash/Fund Inflow and Outflow statement will be displayed. When you

select any party ledger or expense ledger and click on the “Show Bill details” (F8)

button, all bill details will be displayed as shown below

23. Cost Centre Wise Balance Sheet

By enabling this module, we can get cost centre wise Balance sheet.

Gate Way of TallyAPP MIS Reports Balance Sheet-Cost Centre

24. Cost Center Profit & Loss Statement

When your expenses and income is allocated to cost centers,

you can view the Profit & Loss account each cost center wise as shown below

by enabling this module.

Gateway of TallyAPP MIS Reports Profit & Loss - Cost center

Select the cost center name

25. Cost Centers in Trial Balance

When your expenses, income and other vouchers are routed

through the cost centers, you can have the breakup of the same in Trial Balance

as shown below.

Gateway of TallyDisplayTrial Balance

Click on Detailed and Click on Show CC Breakup (F1)

26. Detailed Balance Sheet and Profit & Loss

By enabling this feature, we can able to see tree view structure of all

accounts in Balance sheet and profit & Loss. As shown below.

27. Remove Zero Batches In Vouchers

In default Tally, when Batch concept is used for

Purchase of Materials, Manufacturing of goods, Sales of Finished products etc. ,

consider an example you have purchased the material “Item-A” 100 numbers

and the same has been sold (All 100 nos) later with Batch No. as “001”.

Even though you don’t have any stock in that Batch, next time while

generating the Sales voucher if you Select “Item-A”, it will display the Batch

No. “001”. The same can be restricted, as you don’t have any stock in this

particular batch by enabling this module.

28. Remove Zero Batches In Reports

By enabling this feature, we can restrict the Zero Batches in

Reports.

29. Negative Stock Control

By enabling this module, we can restrict the Negative Balance stock

items outward.

30. Stock item wise search in Vouchers and Reports

By enabling this feature, we can search stock items in voucher

level and reports level based on entered values.

31. Multiple Purchase Invoice in Purchase Bill

By enabling this feature, we can record all invoice

numbers of supplier at time of purchase. And also we can print these things as

annexure as shown below.

32. Last Sales Price : (Not to that particular customer, only the

last rate of billing)

By enabling this feature, you can see the last sales price of stock

item.

33. Last/Avg. Purchase cost

By enabling this feature, you can able to see the last

purchase cost and avg. cost of stock item.

34. Party wise Stock Item Sales Price

By enabling this feature, we can get party wise stock item last sale price.

35. Purchase Process Control Management

In default Tally9, when receipt note is generated by

referring the Purchase order reference, all the items mentioned in PO will get

auto filled. But you can add one more item to the receipt note which is not

there in original PO and you can change the rate of the item also in

Receipt note. The same can be restricted by enabling this module. Once the Receipt

Chelan is raised, by referring the PO, the deletion option of that PO will be disabled

by this module. You can restrict the user, to raise the Receipt Note without the PO.

36. Sales Process Control Management

In default Tally9, when delivery note is generated by

referring the Sales order reference, all the items mentioned in SO will get

auto filled. But you can add one more item to the Delivery note which is

not there in original SO and you can change the rate of the item also in

delivery note. The same can be restricted by enabling this module. Once the

delivery note is raised, by referring the SO, the deletion option of that SO will be

disabled by this module. You can restrict the user, to raise the delivery note without

the SO.

37. Duplicate Order No. in PO/SO

In default Tally9, if you give the same order number, which

is previously given, the same will be accepted, but by enabling this module the

same can be restricted.

38. Control the Selling Price if it is below the Cost Price

By enabling this module, you can restrict the billing if the selling price

of the item is less than the cost price (Average cost price as shown in stock

statement).

39. Control if Purchase cost is more than Order Cost

By enabling this module, you can restrict the generation of

purchase bill when the item cost is more than the cost as mentioned in Purchase

Order.

40. Item Wise Party Wise Sale Report

By enabling this module, we can get the report, which shows

item wise party wise total quantity sale happened.

Gate way of TallyAPP MIS ReportsItem Wise Party Wise Sales