Advance Payroll w/ Prevailng WageBronwyn Betts

What We’ll Cover Today• AP Integration• 941 Deposit Posting• PR Control File Settings• Payment Groups• Employer Contributions• Customized Employee Lists• Timecard Genie and Importing TCs• Adjustment Genie• Extra Burden• Prevailing Wage Set Up/Issues

• Set up specific miscellaneous deductions• Confirm vendor set up with default G/L #• Always check pre-check A/P integration• A/P Control File for payment description• Voiding P/R checks with A/P integration

P/R & A/P Integration

2941 Deposit Posting• Create a specific G/L Journal (i.e. “941”)• Go to P/R, Maintenance, Tax Table, Federal

to set up.• Run 941 Report for check date. Click [Post]

button and G/L journal entry will be automatically posted.

• Still call in your taxes to the gov’t

3P/R Controls• “General” tab - required area & general• “Sequence” tab • “Checks” tab• “Reporting” Tab• Payment Groups• “Misc” tab

Payment Groups

• Set up in the Control File• Set up in the Timecard Genie• Proof your pre-check registers!!!

5ER Contributions• 401K/Pension Matches• Health Care ER Contributions• (Optional) W2 Box 12 Worksheet

6Custom ListsAllow you to create an employee list that includes or excludes an item entered on the Employee Maintenance Record.

• Create list in to Tools, Genies, Data, Employee List

• To run the list:• Go to P/R, Maintenance, Employee• Click on “List”• Change List Type to “Custom”• Choose custom report name

7Timecard Genie

• Create timecard(s) to suit your needs• Genie is divided in 3 sections: Pallet,

Header, Body (Detail)• Tab Order/Protect/Field Size/Alignment

Button• Payment Group in Header

Importing Timecards

• How to import• Know where your .csv file is located• Go to your timecard and click [Import]• Adjust info as needed and click

through• Et voila! The info is there as if you

typed it!

Time Keeping Software ProductsFoundation Mobile

www.foundationsoft.com

Data-Maxx

www.data-maxx.net

Heavy Job

www.hcss.com

Econz Wireless

www.econzwireless.comdf

PosData

www.posdata.com

TimeClock

www.timeclockplus.com

ExakTime

www.exaktime.com

About Time Technologies

www.abouttimetech.com

mJobTime

www.mjobtime.com

Xora

www.xora.com

8Adjustment Genie• Used to correct single or group current

adjustments as you are doing current payroll• Used to correct single or group history

adjustments• Once entered, can be seen or edited through

Enter Current Adjustments or Enter History Adjustments windows, respectively.

9Extra Burden• Extra Burden is over and above the normal

calculated Six Normal Burdens• FICA/FUTA/SUTA/WC/ER Contr/Union Fringes• Can be % or amount/hour.• Can hit G/L and/or J/C• Can be filtered by Company, Trade, Employee,

Cost Code, Department, Union

10Prevailing Wage

Prevailing Wage• Prevailing wage is created as a “Pseudo”

union, using most of the same set ups.• Rate table• Set up Benefit Type (if applicable)• Fringe earn code• Deduction/Fringe• Attaching P/W Union to a Job

Prevailing Wage

Base Rate for one trade $25.00Fringe paid to the employee $5.25Total P/W Rate $30.25

Hours Worked vs Hours Paid

HOURS WORKED Wages @ $25/hour Fringe @ 5.25/hour

Wages REG = $ 1,000.00 OT = $ 187.50

Fringe REG = $ 210.00 OT = $ 26.25

(Example: 40 hours REG and 5 hours OT) HOURS PAID Wages @ $25/hour Fringe @ 5.25/hour

Wages REG = $ 1,000.00 OT = $ 187.50

Fringe REG = $ 210.00 OT = $ 39.38

Prevailing Wage w/Reduction Factor

Base rate for one trade $25.00

Fringe paid to the employee $5.25Reduction factor ($3.00)Fringe paid to the employee $2.25

Total P/W rate $27.25

Prevailing Wage w/Reduction Factor

• Can be set as an hourly rate or explained as the actual benefits through prevailing wage employee

P/W – Reporting

• Typically Certified PR reports• Can Use Union Summary Report

Certified Payroll Reports using Benefit Types

• Each certified report • Benefits determined on “Option” tab• Hourly fringe rate detail

Questions

Thank You!