A STUDY ON EMPOLYEE ABSENTISUM

A STUDY ON EMPOLYEE ABSENTISUM

CHAPTER 1EXECUTIVE SUMMERY

Executive Summery

In India has the problems of absenteeism is greater than to the other countries when making problem then employee are without permission absent managing workplace absenteeism is one of the most difficult human resource in today. Absenteeism is a worldwide problem for employers.

Shiv Prasad Foods & Milk Products Ltd.Dahigaon .The SPFMPL was established on 2003. This company is a multistate company. The union was established a separate TalukaSangh, as the districtSangh was already present for Solapur district .The concept behind was to give a sustainable income source through milk Business for the people in MalashirasTaluka and to raise them economically.

The rate of the absenteeism in Indian industries is very high and cannot be dismiss. A Statistical study of absenteeism of Indian Labor observed that, the basic cause of absenteeism in India is that industrial worker is still part of the absente Eism-time peasant. The workers go to find out the jobs.

The word research is derived from the Latin word meaning to know.Research is a systematic structure of investigation undertaken in order to discover new facts .it provides a structure for decision making. Research is an important part of human knowledge it is process of the scientific method in solving problems. Research means way of thinking.

The data is collected from the questionnaire & interviews with the employees for emphasizing the various aspects in the study, which is further interpretive, the Absenteeism in company.

INTRODUCTION TO THE STUDYAbsenteeism is a big problem in the company. When employed are work in the company they has been created many problem then the will be absent absenteeism refers to unauthorized absence of the worker from his job. Absenteeism is study of the SHIVPRASAD FOODS & PRODUCTS, DAHIGAON.In India has the problems of absenteeism is greater than to the other countries when making problem then employee are without permission absent managing workplace absenteeism is one of the most difficult human resource in today.Absenteeism is a worldwide problem for employers. It does not only effect the cost effective of the business, but it can also dispute its operations. It is natural for employees to become ill during the scope of their employment. Companies have to operate their businesses in the most efficient way possible, so a balancing act occurs between the operational needs of the employer and the rights of the employee. The research problem therefore relates to the question of what excessive ill health absenteeism entries and how it can be deal with fairly. Absence effects more than just the person who is absent. The absent employee is themselves and the have a reduce income.The Labor Department in India defined the absenteeism rate as the total man-shifts lost because of absences as a percentage of the total number of man-shifts scheduleIf absenteeism is to be controlled, the physical and emotional needs ofEmployees must be addressed. Incentives can be introduced to discourage Absenteeism. Attendance bonus is awarded in certain establishments, merit Increases and promotions are linked to minimum attendance. Good leave record of the employee is an important factor in considering him for more responsible Positions. These incentives, no doubt, will be effective inducements for regular Attendance and work which, in turn, will ensure efficient service.

CHAPTER 2ORGANIZATION PROFILE

COMPANY PROFILE

Name of the company :Shiv Prasad Foods & Milk Products Ltd, DahigaonCompany Logo

Address :Gate No-1011DahigaonTal-: MalshirasDist-: Solapur.

Year of establishment:23 July 2003

Business Nature :Production

Mobile No :9552594973

E-Mail :shivprasadfoods_milk@yahoo.com

HISTORY OF THE COMPANY

Company NameShiv Prasad Foods & Milk Products Ltd,Dahigaon .The SPFMPL was established on 2003. This company is a multistate company. The union was established a separate TalukaSangh, as the district Sangh was already present for solapur district .The concept behind was to give a sustainable income source through milk Business for the people in MalashirasTaluka and to raise them economically. The key people leading the establishment wereShriSharadMore. Owner of the company historically the milk business in MalshirasTaluka is dependent on the cows and there are very small numbers of buffalos in the Region as Malashiras.Milk has been supportive to the traditionalAgriculture and some people even do it as their chief business. Allied business like sale of cattle, butchering are also present in Taluka, but on small scale over the years people have developed skills to rear cattle and hence milk business is traditionally seen as a visible business.Shiv Prasad Milk Products Ltd. established to improve the economically status of the people in Malshiras by giving them Sustainable source of income through the Milk business. It was Registered in 2003, and is currently working in the 30 villages of malshirasTaluka .Though chief business of SPFMPL has been milk sale it is limited to liquid milk and it has processing plant. The other business include significantly sale of petroleum fuel; and cattle feed. The objective of my study is to understand the organization from the marketing point of view and effectiveness for its stockholders The Company is involved in the business of milk processing. The raw milk is collected from the villages covering the area of 50 Kms. The milk processing unit is well equipped with pasteuriser and homogeniser. The pasteurised and homogenized milk pouch filled and sent in the markets of Pune, Satara and Mumbai city. Also the part of the milk is sent in bulk quantity to Solapur, Mumbai, Kolhapur, and Goa directly and through various trading agencies. Our team of Veterinarians is working on clean milk production. In extension work they will give the complete knowledge to farmers about health of the animal feeding, housing and management, artificial insemination. Vaccination and FMD in September and May-June is carried out. Farmers visits to other dairy farms to get technical information. Free camps of Animal health and treatment.Full demonstration of management and medicines.Regular canter checking for prevention of adulterations of milk. Shiv Prasad dairy ensures the quality standards. The technology is absolutely with most of the equipment sourced from the best in the dairy industry. We have highly qualified technical staff that maintains the quality and hygiene of milk and milk products. The advanced machinery is purchased from Alfa Laval, APV Gavlin, and Nichrome&Kirloskar, which are well known international companies.

Turnover of the MilkOverall annual turnover of the company is more than 2 core 92 lack. The company has planned to open new Condense Milk plant in this year.HUMAN RESOURCE DEPARTMENT ACTIVITIES

The Functions of the Human Resource Department are:1. EMPLOYMENT

Man Power Planning Recruitment and Selection Induction Promotion and Transfer Separation

2. WAGE AND SALARY ADMINISTRATION

Employee classification including job evaluation Rate determination Merit rating Supplemental compensation

3. INDUSTRIAL RELATIONS

Communication Collective bargaining Employee discipline

4. ORGANISATION PLANNING AND CONTROL Organization planning Employee appraisal Human Resource Development Training Counseling

5. EMPLOYEE SERVICES Medical/Canteen services Recreation Safety, Security, Transport

VISION & MISSION OF SHIV PRASAD FOODS & MILK PRODUCTS

VISIONTo emerge as a world brand of shiv Prasad foods & milk products of the Quality &customer Satisfaction

MISSION We will provide premium quality products at a reasonable price to end customer.

Objective ofthe Company The overall objective of the company is move around quality products. Improving the productive of the existing production facility. Increase production. Increase sales volume. Development of distribution network. Improve customer service. To study the effectiveness of absenteeism in shiv Prasad foods & milk products

CHAIRMANORGANIZATION CHART (HR Department)

MANAGING DIRECTOR

ACCOUNTANTHRPRODUCTIONPROCURNMENT

STOREMAINTANANCEPACKING

Chemist

PURCHESE MANAGERQCMARKETINGSECURITY

Key Personnel:SR.NoNAME OF EPARTMENTHEAD OF DEPATMENT

1ChairmanMr.MoreSharadJaganath

2Managing DirectorMr.MoreRamesh Jaganath

3AccountMr.MulaniHarunNabilal

4Human ResourceMr.WagmareSatishMadhav

5ProductionMiss.SawantBharti.A.

6CashierMr.SalunkheRavindra.D

7ProcurementMr.Pawar A.L

8Quality ControlMr Waghule.V.S

9ChemistMr Kharade.D.K

10StorageMr Bansode .N.M

11MaintenanceMr Ranaware.A.B

12PurchaseMr Waghmare.SatishMadhav

13PackingMr ShindeAnil Ankush

14MarketingMr More.V.P

15SecurityMr Khilare .P.C

OTHER INFORMATION

DEPARTMENTS

1) H.RDepartment

2) Finance Department

3) Marketing Department

4) Production Department

ProductsMilk

Milk is a complete food. The most primary source of nutrition from babies to the elders, milk contains Saturated Fat, Protein, Calcium and Vitamin C. For millennia, cow's milk has been processed into dairy products such as cream, butter, yogurt, lassie, ice-cream, and especially the more durable and easily transportable product, cheese. Industrial science has brought us casein, whey protein, lactose, condensed milk, powdered milk, and many other food-additives and industrial products.India is the largest producer and consumer of cattle's milk in the world.Packing Specification200 ml500ml1ltr.

Paneer

At Shiv Prasad, Paneer is prepared by acid coagulation of standardized buffalo milk. It is a type of soft cheese. Its shelf-life is 3 months when stored below -10C. It contains moisture in the range of 50-60 % & fat in the range of 15 25%. It is an unwaged, acid-set, non-melting farmer cheese prepared from standardized buffalo milk by heat and acid coagulation of the casein component of milk. In India, Paneer is commonly served chopped into cubes in spicy gravy. ShivPrasadpaneer is famous for its softness and pure white appearance.Packing sizes as followsPacking Specification (Poly Pack)100 gm200 gm500 gm

Shrikhand

Shrikhand is a semi-soft, sweetish-sour, whole milk product prepared from lactic fermented curd. The curd i.e. Dahi is partially strained through a muslin cloth to remove the whey & thus produce a solid mass called Chakka, which is the basic ingredient for shrikhand. It is mixed with required amount of sugar & dry fruits to yield the shrikhand. Shiv Prasad shrikhand is famous for its smooth texture & taste as it is made by traditional method. It contains fat in the range of 5-6 %. It is prepared, packed under strict hygienic conditions. Its shelf life is 3 months, when stored below -10C.It is a traditional Maharashtrian sweet which is served during ceremonies and festivals accompanied by Puris. It is mostly consumed in Maharashtra, Karnataka, Gujarat and some parts of Madhya Pradesh.Packing sizes as followsPacking Specification (Cup Pack)50 gm100 gm250 gm

Packing Specification (Poly Pack)250 gm500 gm--

Amrakhand

It is a semi-soft, sweetish sour, whole milk product prepared from lactic fermented curd. This is strained through muslin cloth to get Chakka. This Chakka is mixed with some amount of sugar & mango pulp. It contains 5-6% fat. Shiv PrasadsAmrakhand is famous for its taste and pure mango color. It is prepared and placed in strict hygienic conditions. Its shelf life is 3 months, when stored below -10 C.This is a different variety of Shrikhand which is prepared by using Mango Pulp.

Packing sizes as followsPacking Specification (Cup Pack)50 gm100 gm250 gm

Packing Specification (Poly Pack)250 gm500 gm--

Dahi

It is a semi-soft, slightly sour, acid fermentation product of milk. It is made under strict hygienic conditions and always maintains consistency in taste. Our Dahi is famous for its body texture, smoothness and taste, i.e., aroma. It contains fat in the range of 4-4.5% and its shelf life is 15 days. It is always stored at 0-4 C. It is advisable not to keep Dahi in deep-freeze or else it loses its texture. Dahi contains bacteria, which helps us to increase our immune system.Packing sizes as followsPacking Specification (Cup Pack)100 gm200 gm

Packing Specification (Poly Pack)200 gm--

CHAPTER NO 3OUTLINE OF THE PROBLEM/TASK UNDERTAKEN

OBJECTIVES

Primary Objective:

The main objective of the study is to find the various reasons absenteeism & suggestion to reduce absenteeism.

Secondary Objective:

To identify the rate of absenteeism of worker. To identify the causes of absenteeism. To suggest any measures to reduce the rate of absenteeism

Literature review The rate of the absenteeism in Indian industries is very high and cannot be dismiss. A Statistical study of absenteeism of Indian Labor observed that, the basic cause of absenteeism in India is that industrial worker is still part of the absenteEism-time peasant. The workers go to find out the jobs.

The Labor Investigation committee pointed out that drinking and they are also responsible for absenteeism. Since drinking and they come in the late hours of night make it difficult for the workers to reach in time on their duties.

Industrial accident depends upon the nature of work to be performed by the worker and his ability for doing that work. In case of the job, the accidents occur more frequently which lead to higher rate of the absenteeism.

It has also been pointed of that there is a greater percentage of absenteeism during the night shifts than in the dayshifts, owing to the greater of work during the night-time.

The long hours of work also affect the workers health efficiency and their sickness rate and absenteeism rate are increased of that situation.

The committee pointed out that sickness is most important responsible for absenteeism in almost of the in Industrial sector. Epidemics like cholera, small-pox and malaria always break out in severe from in most industrial areas.OTHER CAUSES

1 serious accidents and illness

2 low morale

3 poor working conditions

4 boredom on the job

5 lack of job satisfaction

6 inadequate leadership and poor supervision

7 personal problems

8 poor physical fitness

9 transportation problems

10stress

12workload

13employee discontent with the work environment14 Long hours of work15 bad working condition16 Accident17 low wages18 Bad housing condition19 Marriages20 Education of Children

Personal factor: The personal factor also divided into other sub-factors, these are: i. Personal Attitude:There are different attitude of employees. The Employees are doing misbehavior mistakes Since, they feel no obligation towards the company, absenteeism comes easily to them.ii. Age:The young employee is restless. They want to spend time with their friends and have fun, they dont give the responsibility. iii .Seniority:Therefore, the employee has been find out the noof reasons to be absent without permission. On the other hand.iv. Gender:Women has generally family problems are created then they will be absent

EFFECTSAbsenteeism is one of the root causes of labor unrest. It affects theworker s earnings as well as the company in the following manner:

1. Decrease in Productivity :Employees may be carrying an extra workload or supporting new orReplacement staff. Employees may be required in to train and orient new or replacementWorkers. Staff morale and employee service may suffer.2. Financial Costs : Payment of overtime may result. Cost of self-insured income protection plans must be borne plus the wage costs of replacement employees. Premium costs may rise for insured plans.3. Administrative Costs :Staff time is required to secure replacement of employees or to reassign the remaining employees. Staff time is required to maintain and control absenteeism.The definition of absenteeism, its causes, its affects on productivity, and itsCosts in terms of finances and administrative effectiveness are quite clear.

CHAPTER 4

RESEARCH METHODOLOGY& DATA

RESEARCHThe word research is derived from the Latin word meaning to know.Research is a systematic structure of investigation undertaken in order to discover new facts .it provides a structure for decision making. Research is an important part of human knowledge it is process of the scientific method in solving problems. Research means way of thinking. It is always expect a price of work that is advanced knowledge. Todays research methodology is an important activity on overall social life .method means way of thinkingIt is a systematic and a replicable process with identified and defines problems, within specified boundaries. It employs well designed method to collect the data and analysis the result. It disseminates the findings to contribute to generalize able knowledge. Research is a scientific and systematic search for pertinent information on a specific topic. In fact, research is an art of scientific investigation. The advance leaner dictionary of current English laid dawn the meaning of research as a carefully investigation of inquiry especially through of new knowledge.

Random &MoryResearch is a systemised effort to gain new knowledge

The research reveals that one of the major problems is absenteeism in the shiv Prasad foods & milk products industry.Absenteeism hinders planning, production, efficiency and functioning of theOrganisation. In fact high rates of absenteeism affect an organisation state of healthAnd also supervisory and managerial effectiveness.

RESEARCH METODOLOGY:

Setting research planResearch Problem

Methodology

Secondary dataPrimary data

Execution

Analysis of data

Completed report

A project is like a journey and it is always better to have at least the faintestOf ideas of the probable direction of our destination. Initially we have to decideupon the general area of interest or the aspect of the subject to inquire into. This decision is rather broad and not very precise. It is crude indication of the purpose of the study and is of little help for further planning and organization of the study Research Methodology is defined as a more systematic activity directedtowards discovery and the development of an organized body of knowledge.An efficient research contributes to the evaluation of a proper decision, whichultimately affects the path the organization will choose. The data collected is ofparamount importance and hence the research process has to be effective and anefficient one. Research Methodology involves adopting various techniques which arebest suited for the research and study of the problem, for investigation andanalysis of the problem. It starts with data collection from various sources i.e.,primary and secondary sources, data analysis and interpretation and finally thefindings or conclusion from the analysis. In this project, Primary data was collected by Questionnaire Survey. The workmen selected for the interview purpose were from the hourly rated workmensegment, which affect the production directly, in case they remain absent A random selection of samples from the workmen segment was done in thecompany. workman was selected randomly as sample to avoid any bias. Thus, 50 workmen were selected for survey through the questionnaires prepared. This helped to be fair to all by not keeping in view the past record of absenteeism of individuals.

The secondary data was collected from:

Monthly absenteeism data.Yearlyabsenteeism report. Leave records of employees.After the collection of data, the response of the 50 individuals were arranged inA chronological pattern and then evaluated. Many inferences could be drawn fromBoth the primary as well as secondary data available which are put forth in theAnalysissection.It is often beneficial to undertake an intensive study of a few well selected instances of the phenomenon of interest. The method demands for greatSensitivityand receptivity on our part. As new information pours in, the study isreformulated and redirected.Hence, to be on the safer side, it would always be wise to work keeping a particular method in mind.

Defining the Populations: The population or universe can be finite or infinite. The population is said to be finite if it consist of a fixed number of elements so that it is possible to enumerate it in its totality. So in this project consist of finite population 150 workers works in the industry. Sampling Plan: A sampling plan is a definite design for obtaining a sample from the sampling frame. It refers to the technique or the procedure the researcher would adopt in selecting some sampling units from which inferences about the population is drawn sampling design is determined before any data are collected. Convenient sampling technique was adopted. In this method the researcher select those units of the population in the sample, which appear convenient to him or the mgmt of the organization where he is conducting research. Sample Size:Sample size is given to the 50 Methods Of Collecting Data: Primary data was done through questionnaire, personal interviews & secondary data was collected through company handbooks, some from Human Resource book & some of company books & used journals & company website. For this purpose 50 employees were selected as a sample through simple random sampling method. A research study was done on labor absenteeism it has given me a chance to know the short coming & given valuable suggestion which could improve the absenteeism measures 50 samples are taken in SHIV PRASAD FOODS & MILK PRODUCTS. Field Work:The field work is done at SHIV PRASAD FOODS & MILK PRODUCTS. Period of Survey:The period is from May 2013 July 2013.

DATA COLLECTION. Normally two types data are used for the purpose of carrying out research:A-Primary DataB-Secondary Data A-Primary data Primary data is the one which is collected from fresh sources and for the first time while carrying out the research. In my project, the following primary sources of collecting data were used:

1-Questionnaires: The questionnaire (feedback form) consists of 15 questionsSurvey was been conducted, during which these questionnaire were been filled. 2- Informal Discussion: Through informal discussion with my external project guide and the managers present for the survey I was able to collect a lot of useful information about Shiv Prasad foods & milk products I also interacted with some of the employees and earned many valuable suggestions, tips and advices from them. 3- Personal Observations: In this project of two months, I have observed the working of the Human Resource Department and also the organization as a whole. I observed the interaction which takes place between the employees in all the levels of the hierarchy. This personal observation also helped me to form opinions for my projects.B-Secondary data Secondary data is the second hand data, i.e., the data which has already been collected and used by someone else. It is the ready to use data. In my project the secondary sources referred to are the books related to the subject, the organizational manuals, previous absenteeism, web sites, manuals etc. Tools used for analysis:By making use of Microsoft Excel, various charts like the bar charts, tables etc. were used to show the analysis. This is the methodology which I applied for my project .

CHAPTER NO- 5RELEVANT ACTIVITY CHARTS,TABLES,GRAPHS,DIAGRAMS,ETC

Data Analysis & Interpretation:

Researchers got the opportunity to this summer placement for a period of two month in Shiv Prasad foods &milk productsIn this chapter the whole performance appraisal in the key Shiv Prasad foods &milk products are briefly analyzed with data interpretation.The data is collected from the questionnaire & interviews with the employees for emphasizing the various aspects in the study, which is further interpretive, the Absenteeism in company.Systematic analysis however is a special process used at the time when whole gathered data is at hands. The functions systematic analysis is to place the facts and figures in the appropriate setting & constant relationship. This project is only related to employee who does not hold a supervisory position.

Data Analysis 1. Male / Female ratio within the selected sampleSr.OpinionNo. of EmployeePercentage

1Male3764%

2Female1326%

Total50100%

Gender of the sample size

Source - Primary Data

Data Analysis :-Gender of the shiv Prasad foods and milk products is 64% are male working 26% are female workingInterpretation :There is equality in terms of the ratio between males and females in Shiv Prasad foods and milk products. Ltd. This can also be ascertained from the fact that the same ratio is present among the total strength of 150 employees in the company. The sample was carefully chosen to ensure that the study gave an equal opportunity to both the sections to voice their opinion and there gain a truer picture of the conclusions derived by the study. The balance of both the genders in the Organization also gives rise to a good work atmosphere and better understanding between the employees. This trend can also be witnessed in the supervisory ranks of Shiv Prasad foods and milk products. Ltd. This helps to remove many barriers that may exist due to various reasons. The Management of Shiv Prasad foods and milk products. Ltd. strives to be an equalOpportunity employer and therefore does not try to discriminate on the basis of Gender.

2.Years of Experience within the Organization

Sr.opinionNo. of employeePercentage

1Less than a Year612%

2One Year 1936%

3Two Years 1326%

4Three Years 510%

5Four Years 714%

Total50100%

Source - Primary Data

Data Analysis -: Experience of company employee 1 year experienced employee are 12% in the company 2year experienced employee are 38% in the company 3 year experienced employee are 26% in the company 4 year experienced employee are 10% in the company 5 year experienced employee are 14% in the companyInterpretation:Most of the employees in the Organization are relatively new because a majority of them (i.e. 38%) have between one and one years of experience in the Organization. This is mainly due to the fact that the Organization is in a constant mode of growth and is therefore recruiting in a big way. The expansion plans are done keeping in mind the proposed growth in business in the near future Due to this, Shiv Prasad foods & milk Products has inducted a lot of employees after providing them with training to ensure that their Human resource requirements are met.

3. What is the percentage of your absenteeism in last one year a) 0-20% b) 21-40% c) 41-60% d) 61-80% e) 81-100%Options0-20% 21-40%41-60% 61-80%81-100%Total

Response 8 16 10 9 7 50

% 16% 32% 20% 18% 14% 100

Absenteeism Chart in the yearSource - Primary DataAbsenteeism Chart in the year

Data Analysis From the above chart 32% of the workmen quoted their absenteeism in the percentage of 21- 40% in the past one year while 16% of workmen have reported 0 20% absenteeism last year

INTERPRETATION:In this chart 21-40 % absentee is very highly in other percentage.

4. Main reason behind high leave consumption:a) Personal b) Family related c) Work related d) SocialLeave TableOptions PersonalFamilyWorkSocialTotal

Response14208850

%28%40%16%16%100

Source - Primary DataLeave Table

Data Analysis:- In this chart seem family problem is 40% is big problem out of all respondent Personal problem is 28% of the other respondent INTERPRETATIONIt can be observed that the main reason behind high leave consumption is Workmen have family related problems5.The company helps in your personal problema) In some cases b) Often c) Not at allCompany helps in your personal problem TableOptionsIn some casesOften Not at allTotal

Response23121550

%46%24%30%100

Source - Primary DataCompany helps in your personal problem Chart

Data Analysis From the above Data we conclude that 46% workers said that company helps them in their personal problem in some cases.24% workers said that company often helps in their personal problem and 30% workers said the company does not help in their personal problem.INTERPRETATIONCompany helps maximum in some cases on the companys employee complicated problem company does not accepted6.Does your leave will affect the company output?a) Yes b) Noleave affect TableOptionsYes NoTotal

Response381250

%76%24%100

Source - Primary DataLeave Affect Chart

Data Analysis:- Above Data analyze that 76% peoples said that their leave affects on the company output , another 24% peoples said that their leaves do not affected on the company output .

INTERPRETATION:-In this intercalation analysis leave affects is on the company output and other benefits

7. What is the procedure for taking leave in your organization?a) Giving Leave App b) Not Given LA c) Asking Permission d) No Leave.Procedure For Taking Leave TableOptionsGiving Leave App Not Given LA Asking Permission No LeaveTotal

Response22817350

%44%16%34%6%100

Source - Primary DataProcedure For Taking Leave Chart

Data Analysis: The above data analyze that 44% workers giving leave application for taking leave.16% are not giving leaving application.From the above table 34% workers are only asking for permission to take a leave and remaining 6% workers are not followed any procedure to take leave. INTERPRETATION:-The above data and chart the maximum employees are giving the leaving application and other giving the permission of the company8.Average working days per month:a) 20-22 b) 23-25 c) 25-28 d) 29-31working days TableOptions20-2223-2525-2829-31Total

Response132211450

%26%44%22%8%100

Source - Primary Dataworking days Chart

Data Analysis: From the above analysis we observe that working days of 44% peoples up to 23-25 days. Remaining 56% workers working less than 23 days.INTERPRETATIONFrom the chart & data interpretation maximum 23 to 25 days working in month and the few people are not working regularly in the company

9. you have freedom to change your shift for your conveniencea) Yes b) No c) in some special cases d) Not applicable.OptionsYes No special cases Not applicableTotal

Response51719850

%10%34%38%16%100

Source - Primary Data

Data Analysis:- From this analysis we conclude that 10% workers said that they have to freedom to change their shift as per their opinion.34% have no permission to change their shift as per their requirement.38% workers opinions is in some cases they have freedom to shift changing.18% are not able to responding for that question.INTERPRETATION From the above table and chart company has dont change the shifts they have regularly working the time to time

10.involvement in business a cause of your absenteeism a) Sometimes b) Mostly c) Not at allOptionsSometimesMostlyNot at all Total

Response 22 12 16 50

% 44% 24% 32% 100

Source - Primary Data

Data Analysis:-From the above chart, it is clear that involvement in some business is notrelated to the absenteeism in the company. 44% of the workmen feel thatSometimes this involvement affects.

11.Is your salary structure adequate? a) Yes b) Nosalary structure Table OptionsYesNo Total

Response 28 22 50

% 56% 44% 100

Source - Primary DataSalary structure Chart

Data Analysis:- 56% of the workmen are satisfied with their salary structure while 44% of them are not happy about the present salary structure as it is not adequate for them.

12. your family condition and family atmosphere? a) Satisfactory b) Average c) UnsatisfactoryOptionsSatisfactory Average Unsatisfactory Total

Response 20 17 13 50

% 40% 34% 26% 100

Family Condition And Family Atmosphere TableSource - Primary DataFamily Condition and Family Atmosphere Chart

Data Analysis:- It can be observed that 40% of the workmen s family condition isSatisfactory while 26% of them are unsatisfied.INTERPRETATIONFrom this table and chart in family condition is satisfactory when joined shiv Prasad foods and milk products ltd

13.My colleagues are highly supportive. a) Not at all b) To some Extent c) To great Extent d) AlwaysOptionsNot at all some extent great ExtentAlwaysTotal

Response 8 12 13 17 50

% 16% 24% 26% 34% 100

Source - Primary Data

Data Analysis:- From the above chart, 34% of the workmen feel that their colleagues aresupportive to a great extent. Thus, the working environment in the company isvery friendly and comfortable.INTERPRETATIONFrom the above information given the colleagues are always very talented and superlative

14.you and your family members engaged in some business? a) Yes b) No OptionsYesNo Total

Response 18 32 50

% 36% 64% 100

Source - Primary DataFamily Members Engaged In Business Chart

Data Analysis:-From the 50 workmen, who are not satisfied with the salary structure, 36 %of workmen and their family are engaged in some business such as small shops or providing mess facilities at home for the working people.

INTERPRETATIONIn the following information and table and chart given the many family members are engaged some business15.cause of my absenteeism is regular health problems.a) Not at all b) To some Extent c) To great Highly d)Extent TrueOptionsNot at all some extentgreat HighlyExtent True Total

Response 12 19 8 11 50

% 24% 38% 16% 22% 100

Absenteeism Is Regular Health TableSource - Primary DataAbsenteeism Is Regular Health Chart

Data Analysis:-It can be seen that to some extent, 38% of the workmen remain absent due to their irregular health problems.INTERPRETATIONIn the given table and chart absenteeism is an a some extent problem in the company of the other absentee 16.our company, real, genuine sickness cases claiming sick leave areeither: a) 0-20% b) 21-40% c) 41-60% d) 61-80% e) 81-100%Options0-20% 21-40% 41-60% 61-80% 81-100%Total

Response 7 12 16 10 5 50

% 14% 24% 32% 20% 10% 100

Source - Primary Data

Data Analysis:- From the above chart, it can be seen that 32% of workmen have opted that 41- 60% of the cases are real, genuine ones who claim sick leave.

17.Disciplinary actions taken by management on absenteeism have reducedabsenteeism in our company. a) Not at all b) To some Extent c) To great Extent d) Highly TrueOptionsNot at all some Extent great Extent Highly True Total

Response 8 5 15 22 50

% 16% 10% 30% 44% 100

Actions Taken By Management On Absenteeism HasReducedAbsenteeism TableSource - Primary DataActions Taken By Management On Absenteeism HasReducedAbsenteeism Chart

Data Analysis:- It can be observed from the above chart that 30% of workmen accept thatdisciplinary actions taken by management have reduced absenteeism.INTERPRETATIONFrom the above table and chart management has taken action on the absenteeism to the absenteeism has reduced

CHAPTER 6

LEARNING OF THE STUDENT THROUGH THE PROJECT

Findings:1) Most of the workers are having poor or average family background.

2) There is average rate of working days of employees.

3) Due to the poor attendance of workers other employee getting overtime.

4) Most of workers are joined only for purpose of need & some are joined because of personal relation.

5) The workers are agreed that their performance affects on companies output.

6) Most of the workers are remaining absent due to the personal reasons or sickness problem.

7) Average of worker thinks that company not helping in their problem.

8) Management of company not taking proper action on employee absenteeism, they focus only on reduction in wages.

9) Workers suggest that they want to change their working conditions.

10) The relation with supervisors is also average.

CHAPTER 7

CONTRIBUTION TO THE HOST ORGANIZATION

SUGGESTIONS1. Provide Incentives: Giving workers incentives for reduced absenteeism isNot the same as rewarding or giving workers bonuses for reducedAbsenteeism. An incentive provides an employee with a boost to theirmotivation to avoid unnecessary absenteeism. The general rule of thumb isto reward workers more frequently the younger they are and the moredifficult the work is to perform.

2. Non Monetary Awards: A notice board could be put up at the shop floordisplaying the name of the workmen and his department who is beingconferred this award. This award could be like: Worker of the month award based on Efficiency. A quarterly attendance award. Disciplinary awards can be given to workers against whom there are no reports of misconduct.3. Training to Supervisors: They must be given training on their behavioralaspects with the workers and they must be given a human orientedapproach so that they prove to be good friends of the workers and theworking environment becomes pleasant.

4. Job Rotation: Workers must be given different jobs at different shifts sothat his job does not become monotonous, repetitive and boring. Flexi-timecan also be allowed within certain limitations.

5. Verification of Medical certificate: It is generally observed that workerstake unauthorized leave and then provide a medical certificate. The leavethen becomes authorized. Thus, the medical certificates must be verified bythe management for their authenticity.

6. Counseling: The Union representatives could visit the houses of theabsentee worker and counsel them about the ill effects of their beingabsent. e.g., their financial losses, their importance in the production of thecompany, their family conditions, etc.

7. Company as a second home: The management could display theworker s names on the notice boards at the shop floor, wishing them ontheir birthdays or encouraging them in company s activities like sports, etc.this creates a sense of belonging among the workers towards thecompany.

8. Wage Link: Wages could be directly linked to attendance and theirperformance at work.

9.Disciplinary Action: If all the above measures fail to improve attendanceof a worker then strict disciplinary action is the only option against him.10.Attendance Management Program: The purpose of this program isto develop a willingness on the part of all the workers to attend workregularly and to assist them in motivating their co-workers to attend workregularly. This can be done through:Addressing the physical and emotional needs of the workers.Communicating the attendance goals of the organization so employees canunderstand and identify with them.Dealing with cases of excessive absenteeism effectively and fairly sodeterrence can occur. CONCLUSION

Thus, it can be observed that absenteeism can be controlled and reduced to a great extent if the workers are committed and are supported by all levels of management. An effective attendance record-keeping system, consultation and open communication by the management can create a healthy productive workenvironment in the company. This would reduce grievances and give greateremployee satisfaction. Only when the positive approach is unsuccessful does the company need to use the remedial approach to deal with habitual abusers or with excessiveabsentee cases. In all cases the company's actions must be fair and reasonableand consistently applied. While tackling workplace absenteeism by direct action may alleviate theProblem in the short- term, addressing the cause of the problem will provide long-term benefits.

LIMITATIONS OF THE STUDYEven though the studies have conducted properly more issome limitations occurring more over factory. : Time constraint was a major limitation of the study.: Some of the respondent are not co operative to fill the answer for the question: The study is based upon small population like 50 samples.

CHAPTER 8

ANNEXURE

QUESTIONNAIRE ON STUDY OF ABSENTEEISM

Name: ________________ Department & Designation:_____________Age: ________________ No. of years in service: _____________Education:_______________ Work Period in Shiv Prasad Foods & Milk Products: _____________________Gender (M/F):____________________.

Q No 1 What is the percentage of your absenteeism in last one year? a) 0-20% b) 21-40% c) 41-60% d) 61-80% e) 81-100%

Q NO 2 Main reason behind high leave consumption:a) Personal b) Family related c) Work related d) Social e) Addiction f) Inertness

Q No 3 .Does the company helps in your personal problem?a) In some cases b) Often c) Not at all

Q No 4 . Does your leave will affect the company output?b) Yes b) No

Q No 5. What is the procedure for taking leave in your organization?b) Giving Leave App b) Not Given LA c) Asking Permission d) No Leave.Q No 6. Average working days per month:b) 20-22 b) 23-25 c) 25-28 d) 29-31

Q No 7. Do you have freedom to change your shift for your convenience?b) Yes b) No c) in some special cases d) Not applicable.Q No 8.Is this involvement in business a cause of your absenteeism? a) Sometimes b) Mostly c) Not at allQ No 9. Is your salary structure adequate? a) Yes b) NoQ No 10. How is your family condition and family atmosphere? a) Satisfactory b) Average c) UnsatisfactoryQ No 11. My colleagues are highly supportive. a) Not at all b) To some Extent c) To great Extent d) Always

Q No 12. If No, are you and your family members engaged in some business? a) Yes b) No

Q No 13. The cause of my absenteeism is regular health problems.b) Not at all b) To some Extent c) To great Highly d)Extent True

Q No 14.In our company, real, genuine sickness cases claiming sick leave areEither a) 0-20% b) 21-40% c) 41-60% d) 61-80% e) 81-100%Q No 15.Disciplinary actions taken by management on absenteeism havereduced absenteeism in our company. a) Not at all b) To some Extent c) To great Extent d) Highly True

BIBLIOGRAPHYBooks

Industrial Relations and Personnel Management Magazine

Manual

Personnel Manual of Shiv Prasad Foods & Milk Products Ltd Dahigaon.

Websites www.wikipedia.com

www.absenteeism.com

www.employer-employee.comMIM KALAMBPage 68