Acrobat 9.0 Handout Web

8/11/2019 Acrobat 9.0 Handout Web

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How to Use Adobe Acrobat Professional

References

http://help.adobe.com/en_US/Acrobat/9.0/Professional/index.html

http://tv.adobe.com/product/acrobat/

Kelly Chapman, Digital Print Project [email protected]


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Combining files to create single PDF file:

Acrobat Professional 8 and 9 have a dedicated 'Combine Files'menu option in the 'File' menu. It's easy to use and powerful,allowing you to easily change the order of files and select pages

to merge into a single PDF.

If you're using an older version of Acrobat, youcan use the 'Insert pages menu option to mergefiles together.


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Move or copy a page

You can use page thumbnails to copy or move pages within a document, and copy pages between documents.

When you drag a page thumbnail in a Pages panel, a bar appears near other thumbnails, indicating the position inwhich it will appear in the PDF. Tis bar appears at the bottom or top when the thumbnails are in a single column, orto the left or right if more than one column of thumbnails is displayed.

Move or copy a page within a PDF, using page thumbnails:1. Click the Pages button to open the Pages panel, and

select one or more page thumbnails.

2. Do one of the following:

* o move a page, drag the page number box of thecorresponding page thumbnail or the page thumbnail itselfto the new location. A bar appears to show the new positionof the page thumbnail.

* o copy a page, Ctrl-drag the page thumbnail to a secondlocation.

Create a PDF from a blank page

With the PDF Editor feature, you can create a PDF from a blank page rather than beginning with a file. Tis processcan be useful for creating relatively small PDFS or blank pages for insertion into an exisiting PDF file.

Create and add text to a new, blank PDF

1. Choose File > Create PDF > From Blank Page.2. Begin typing text to add to the page.3. Add any formatting to the text by selecting it and selectingoptions in the New Document toolbar.4. As needed, select other tools and options.5. Choose File > Save, and select a name and location for the PDFfile.

Note: When the page is filled with text, the PDF Editor automaticallyadds a new blank page to the document.

Edit text in a PDF created from a blank page

1. Choose File > Open, and locate and select a PDF created with PDFEditor (that is, one created from a blank page).2. Choose Document > Resume Editing.3. Add text and formatting as needed.


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Copy a page between two PDFs, using page thumbnails

1. Open both PDFs, and display them side by side.2. Open the Pages panels for both PDFs.3. Drag the page thumbnail into the Pages panel of thetarget PDF.

Te page is copied into the document, and the pages arerenumbered.

Place an image or object

1. Choose ools > Advanced Editing > ouchUp Object ool .2. Right-click the page and choose Place Image.3. Choose one of the following file formats: BMP, GIF, JPEG,PCX, PNG, or IFF.4. Select an image file, and click Open.

A copy of the image file appears in the center of the page, atthe same resolution as the original file.


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Add headers and footers, with an open document

1. Choose Document > Header & Footer > Add.

2. As needed, specify the Font and Margin values.

Te text properties apply to all header and footer entriesthat are part of this setting definition. You cannot apply

different settings to individual header or footer text boxeswithin the same session in the Add Header And Footerdialog box

3. ype the text in any of the header and footer textboxes. o insert page numbers or the current date, click ina box and then click the corresponding buttons. o selectformatting for automatic entries, click Page Number AndDate Format.

Note: You can combine text with dates and pagenumbers. You can also add several lines of text to anentry.

4. o specify the pages on which the header andfooter appear, click the Page Range Options button.Ten specify a page range and choose a Subsetoption, as needed.

5. Examine the results in the Preview area, using the

Preview Page option to see different pages of the PDF.

6. (Optional) o save these header and footer settings forfuture use, click Save Settings at the top of the dialog box.

7. (Optional) o apply the same settings to additional

PDFs, click Apply o Multiple. Click Add Files, choose AddFiles or Add Open Files, and select the files. Ten in theOutput Options dialog box, specify your folder and filenamepreferences, and click OK.


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Move or edit an Object

A selected object usually shows a bounding box. Selection handles appear when the pointer is over the object. Whenthe pointer is over a locked object, no selection handles appear. When you select multiple objects, the last objectyou select becomes the anchor and appears red; the others appear blue. Te anchor object remains stationary dur-ing alignment operations.

To make another object in the selection the anchor object, Ctrl-click the new target object twice, once to removethe object from the selection, and once to add it back to the selection. As the last object added to the selection, itbecomes the anchor object.

Select an object1. Select one or more objects:* Click the object with the ouchUp Object tool (ools > Advanced Editing).* Click the object with the Select Object tool , or with the tool you used tocreate the object.* Right-click the object and choose Select All from the context menu. If theSelect Object tool is active and the document uses single-page layout, allobjects on the current page are selected. If the document is in any other pagelayout, all objects in the document are selected. If a tool in the AdvancedEditing toolbar is active, all objects of that type in the document are selected.* Drag to create a rectangle around the

desired objects. If the Select Object toolis active, all objects within the rectangleare selected. If an Advanced Editing tool isactive, press Ctrl as you drag; all objectsof the tool type within the rectangle areselected.

2.(Optional) Add one or more objects to the current selection:* Ctrl-click an object.* Shift-click to add a range of objects. (Te Select Object tool includes all objectswhen you Shift-click.) Using Shift selects all items that lie within the rectangularbounding box formed by all items in the selection (including the item that was

just added).

Move an object1. Click the object with the ouchUp Object tool ,the Select Object tool, or the tool used to createthe object.2. Move the image or object:* Drag the object to the desired location. Objectscannot be dragged to a different page (you cancut and paste them to a new page instead).Shift-drag the object to constrain movement upor down, or right or left.* Right-click the image and choose an option tomove the image on the page.

Resize an object1. Click the object with the ouchUp Object tool , the Select Object tool , or with thetool used to create it.2. Drag a handle of the object. Shift-drag the handle to retain the original aspect ratio


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Edit an object using the TouchUp Object tool

1.Choose ools > Advanced Editing > ouchUp Object tool.2.Select the object, right-click the selection, and choose one ofthe following:

Place Image Embeds an image file in the PDF.

Set Clip Sets a clipping region for the object, if one exists.Delete Clip Delete Clip deletes objects that are clipping theselected object. For example, if you scale text and the resultingcharacters are clipped, selecting this option shows you thecomplete characters. Tis option appears only if you chose SetClip.

Flip Horizontal, Flip Vertical Flip Horizontal flips the imagehorizontally, on the vertical axis. Flipping text blocks horizontallycreates a mirror effect. Flip Vertical flips the image vertically, onthe horizontal axis.

Create Artifact Removes the object from the reading orderso it isnt read by a screen reader or the Read Out Loudcommand.

Edit Image, Edit Object Starts the image editor or objecteditor you specify in the ouchUp preferences. Edit Imageis available when a vector image is selected; Edit Object isavailable when a bitmap image is selected. Selecting theseoptions removes tags from the PDF, potentially changinghow the PDF reflows and affecting accessibility. For example,changing the location of an object affects the order in whichthat object (or its alternate text) is read by a screen reader.

Rotate Clockwise, Rotate Counterclockwise, Rotate SelectionRotate Clockwise and Rotate Counterclockwise rotate theselected object ninety degrees in the indicated direction. Rotate

Selection lets you rotate the selection incrementally by dragging aselection handle in the direction you choose. You must click insidethe selection to exit the rotate mode.

Properties Lets you edit properties for the content, tag, and text,such as adding alternate text to an image to make it accessible.


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Edit text using the TouchUp Text tool

1. Choose ools > Advanced Editing > ouchUp ext ool, or select theouchUp ext tool in the Advanced Editing toolbar.

2.Click in the text you want to edit. A bounding box outlines the selectabletext.

3.Select the text you want to edit:

* Choose Edit > Select All to select all the text in the bounding box.* Drag to select characters, spaces, words, or a line.

4.Edit the text by doing one of the following:* ype new text to replace the selected text.* Press Delete, or choose Edit > Delete to remove the text.* Choose Edit > Copy to copy the selected text.* Right-click the text and choose the appropriate option.* Click outside the selection to deselect it and start over.* Edit text attributes

1. Select the ouchUp ext tool.

2. Click in the text you want to edit.3. Right-click the text, and choose Properties.

4. In the ouchUp Properties dialog box, click the ext tab.You can change any of the following text attributes:

FontChanges thefont used by theselected text to thefont you specify.You can select any font installed on yoursystem or fully embedded in the PDF document.Document fonts are listed at the top; systemfonts are listed below.

Font Size Changes the font size to the size (in points) that you specify.

Character Spacing Inserts uniform spacing between two or more characters inselected text.

Word Spacing Inserts uniform spacing between two or more words in selected text.

Horizontal Scaling Specifies the proportion between the height and the width of thetype.

Baseline Offset Offsets the text from the baseline. Te baseline is the line on whichthe type rests.

Fill Specifies the fill color.

Stroke Specifies the stroke color.

Stroke Width Specifies the width of the stroke.

Note: For legal reasons, you must have purchased a font and have it installed onyour system to revise text using that font.


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Te Crop Pages dialog box is where you can adjust the visible page area. Tis can help you create consistency withina PDF composed of pages of different sizes.

Cropping does not reduce file size because information is merelyhidden, not discarded.

Crop empty areas around page content1. Choose Document > Crop Pages.

2. Under Margin Controls, select Remove White Margins.Crop one or more pages1. Choose Document > Crop Pages.2. In the pop-up menu in the upper left corner, leave CropBoxselected, and then adjust values for the Margin Controls: op,Bottom, Left, and Right. A black rectangle in the thumbnail pagedisplay shows the adjusted boundaries of the cropped page.3. (Optional) One by one, select ArtBox, rimBox, and BleedBox inthe pop-up menu, and adjust the Margin Control values each time.Te adjusted boundaries appear as rectangles in the thumbnail page display: red, green, and blue, respectively.4. Select other options under Change Page Size, as appropriate for your PDF.

5. As needed, specify Page Range settings.

Because the Crop property is selected by default, the marginvalues that you specify determine the final Crop boundary. Tedialog box displays each selected property as a differently coloredbox in the preview area. Select Show All Boxes to preview allproperties at once. Select each property that you want to adjust.

Crop a page with the Crop tool1. Choose ools > Advanced Editing > Crop ool.2. Drag a rectangle on the page you want to crop. If necessary,drag the corner handles of the cropping rectangle until the page isthe size you want.3. Double-click inside the cropping rectangle.Te Crop Pagesdialog boxopens, indicatingthe marginmeasurementsof the croppingrectangle and the

page to be cropped. You can override these settings or apply otheroptions by making new selections in the dialog box before clicking

OK.

Crop Pages dialog box settingsTe Crop Pages options specify a selection of options for croppingpages.

Te Crop Margin and Margin Control options are as follows:

Show All Boxes Shows the black, red, green, and blue rectanglesindicating the CropBox, ArtBox, rimBox, and BleedBox on the pagethumbnails. When two (or more) margins coincide, only a coloredline appears.


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CropBox Defines the boundary for the contents of a page when its displayed or printed. If not otherwise specified(for example, in the JDF settings), the crop boundary determines how page contents are positioned on the outputmedium.

ArtBox Defines the meaningful content of the page, including white space.

TrimBox Defines the finished dimensions of the page after trimming.

BleedBox Defines the clipping path when the page is printed professionally to allow for paper trimming and folding.Printing marks may fall outside the bleed area.

Constrain Proportions Locks the proportions of the crop so that all margins are the same distance.

Remove White Margins Crops the page to the artwork boundary. Tis option is useful for trimming the edges ofpresentation slides saved as PDFs.

Set To ZeroRestores the crop margins to zero.

Revert To Selection Reverts to the crop margin selected with the

Crop tool.

Undo croppingCropping a PDF does not reduce file size because information ismerely hidden, not discarded. By resetting the page size, you canrestore the page and its content to its original condition.

1. Open the Crop Pages dialog box by choosing one of the following* Document > Crop Pages.

* Crop Pages from the options menu on the Pages panel.

2. Reset the margins to the original dimensions.

Embed printer marks in a PDF

1. Choose Advanced > Print Production > Add Printer Marks,or select the Add Printer Marks tool on the Print Production

toolbar.2. Specify the pages to mark.3. Specify the marks and settings.


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Adding backgrounds and watermark

1. Choose Document > Watermark > Add to open the dialog shownin Figure 1.

2. Click File in the Source area of the dialog, and click Browse toselect a source document to use for the watermark. If the documenthas more than one page, select the page you want to use.

3. Modify the position, appearance, and size of the background orwatermark content as desired. Ten set the horizontal and verticalalignments and rotation. Adjust the opacity by using the slider.

4. If you want to apply the watermark to a subset of the document,click the Page Range Options link at the top right of the dialog andchoose the specific pages you want to receive the watermark.

5. Check your adjustments in the Preview area; click the arrows tomove through the previews of different pages. When you are satis-fied with the results, click OK to apply the watermark.

Adding a text watermark:

1. Click the ext radio button in the Source area of thedialog, shown in Figure 1.

2. ype the text to use for the watermark in the text field.

3. Choose font and color characteristics, and adjust thetext location as required.

4. When the text is just right, click OK to close the dialog

and apply the watermark.

Picking watermark features:

Specify how the watermarks are shown on the page byclicking the Appearance Options link on the Add Water-mark dialog. In the resultant dialog, choose from theseoptions:

Show the watermark when printing.Use this option when you want to circulate a document that has a specific status, such as a Draft to prevent readers fromassuming its the final version, or Confidential to maintain the integrity of the document.

Show the watermark onscreen.If you intend to circulate a document for review or collaboration online only, make sure the recipients can see the watermarkwhen reviewing the file. Its important for participants to understand a special status, or view dates and other document data.

Keep the watermarks appearance constant regardless of the page size.Placing the watermark in a consistent location saves time when processing a document for printing if your pages are ofdifferent sizes


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Change the magnification with the Loupe tool

1. Choose ools > Select & Zoom> Loupe, or selectthe Loupe tool on the Select & Zoom toolbar, if it isdisplayed.

2. Click the area of the document you want to viewin closer detail. A rectangle appears in the documen

corresponding to the area shown in the Loupe oolwindow. You can drag or resize the rectangle tochange the Loupe tool view.

3. o change the magnification of the Loupe tool, doany of the following:* Drag the slider.

* Click the plus or minus buttons.

* Enter a value in the zoom text box.

Use the Loupe tool to view a magnified area of thedocument.

Note: You can change the color of the Loupe toolrectangle, click the Line Color pop-up menu in thelower-right corner of the Loupe ool window, andselect a new color.

Comment and Markup tools Overview

You use commenting and markup tools (View > oolbars> Comment & Markup) to add comments. Commentsare notes and drawings that communicate ideas orprovide feedback for PDFs. You can type a text message

using the Sticky Note tool, or you can use a drawingtool to add a line, circle, or other shape and then typea message in the associated pop-up note. ext-editingtools let you add editing marks to indicate changes youwant in the source document. Most commenting andmarkup tools dont appear in the toolbar until you addthem.

Note: If you open a PDF in a browser for a shared reviewthat has ended, the commenting tools are unavailable.Most comments include two parts: the icon, or markup,that appears on the page, and the text message that

appears in a pop-up note when you click or double-click the icon or place the pointer over the icon.

After you add a comment, it stays selected until youclick elsewhere on the page. A selected comment ishighlighted by a blue halo to help you find the markupon the page. A wireframe with selection handlesappears so you can adjust the size and shape.

Documents

Acrobat 9.0 Handout Web