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ACNS – Jeff Ruch7/25/2011
Table of ContentsGeneral Usage What is it? When to Use Logging In
Group Administration Requesting a Group Setting up Group Membership
Working With Files Adding Folders Adding Files Updating Files Renaming Files Emailing Files Deleting Files
Working With Folders Rename Folders Emailing Folders Deleting Folders
Navigating Within FileShare Getting Around Search
What is it? Web version of File Explorer
Secure Internet Application (SSL, eID) Web Based (Multi Browser Support) Light Weight (No Ajax, Plug-ins) File Sharing (50MB max) Group Administration/Management
Not CMS No versioning, check-in/out, limited metadata.
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When to Use CSU Intellectual Property Cross Department Sharing All authors have an eID Largest file no larger than 50MB
Other Options Local IT Resources within Department/College Google Apps – Student groups. RAMCT – Class groups/activities.
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Logging In https://eid.colostate.edu/filesharing Also accessible from Rampoint login screen
Login using your eID and password
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Requesting a Group (page 1 of 2)
Select Request Group
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Requesting a Group (page 2 of 2)
Enter a group name
Enter a group description
Press Submit Request
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Group Membership (page 1 of 2)
Select Manage Groups
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Group Membership (page 2 of 2)
Select the correct group from the dropdown.
Enter a search criteria and press Search. Wild card search.
Use buttons to add or remove users from a group.
• Owners can modify group membership.• Authors can create/modify and delete folders and files.• Viewers can view and email content.
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Adding Folders (page 1 of 4)
Select File Explorer
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Adding Folders (page 2 of 4)
Select a group
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Adding Folders (page 3 of 4)
Select the d add icon
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Adding Folders (page 4 of 4)
Enter a folder name
Press Create Folder
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Adding Files (page 1 of 2)
Press the add . icon
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Adding Files (page 2 of 2)
Click Browse to bring up Choose File dialog.
Select a file and press open
Click Upload File when done.
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Updating Files (page 1 of 2)
Select the d update icon
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Updating Files (page 2 of 2)
Click Browse to bring up Choose File dialog.
Select a file and press open
Click Upload File when done.
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Renaming Files (page 1 of 2)
Select the . Rename icon
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Renaming Files (page 2 of 2)
Enter a new name for the file.
Click Update Name to complete
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Emailing Files (page 1 of 2)
Select the . Email icon
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Emailing Files (page 2 of 2)
Use the buttons and text fields to add email addresses.
Change the body of the email as needed. The unsecured download link allows access to the file/folder without authentication.
Use the checkbox if you want to include the file as an attachment to the email.
Press Send to send the email.
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Deleting Files (page 1 of 2)
Select the . Delete icon
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Deleting Files (page 2 of 2)
Click Delete to delete the file.
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Renaming Folders (page 1 of 2)
Select the . Rename icon
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Renaming Folders (page 2 of 2)
Enter the new name
Press Update Name when done.
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Emailing Folders (page 1 of 2)
Select the . Email icon
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Emailing Folders (page 2 of 2)
Use the buttons and text fields to add email addresses.
Change the subject of the email as needed.
Press Send to send the email.
Change the body of the email as needed.
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Deleting Folders (page 1 of 2)
Select the . Delete icon
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Deleting Folders (page 2 of 2)
Press delete to delete the folder.
Warning:Deleting a folder will delete all of the files and folders below it.
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Getting Around
The breadcrumb allows you to navigate up. Click on any folder or the group to go there.
User the folder/file/group icons on the left to navigate down.
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Search
Press Search Files
Filter your search by group, author, file name or date updated. File name is a wild card search.
Click the folder filed icon to access the folder that the file is located in.
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