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216
Acknowledgement of Non-Cash Gifts
Date ___________________________________________________ Receipt Number____________________
Donor’s Name ______________________________________________________________________________
Address _________________________________________________________________________________
City __________________________________________________ State_________Zip_________________
The following items were donated:
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
This gift was designated for the ______________________________________ program/ministry.
This gift will be used in our ministries: ˜ Yes ˜ No
This gift will be sold at the highest value we can obtain with the proceeds being applied to the designatedprogram/ministry as stated above. ˜ Yes ˜ No
Thank you for your support to our ministries.
Treasurer’s Signature _________________________________________
SPECIAL COMMENTS:
It is the policy of our ministry not to state a value on non-cash gifts; only the donor can do this.
The non-cash gift(s) identified by this receipt are not included in your regular cash contribution record.Please keep this receipt as well as other support as a record of your gift/contribution. Consult with your taxadvisor regarding IRS reporting requirements on Form 8283.
217
218
Balance SheetFor Year Ending _________
ASSETS
Cash and Cash Equivalents $ ________________________
Inventories _________________________
Prepaid Expenses _________________________
____________________________________________________ _________________________
Property and Equipment, at cost net of accumulated depreciation _________________________
____________________________________________________ _________________________
Other Assets _________________________
_________________________
$ ________________________________________________
LIABILITIES AND NET ASSETS
Liabilities:
Accounts payable and accrued expenses $ ________________________
____________________________________________ _________________________
Deferred revenue _________________________
____________________________________________ _________________________
Long-term debt _________________________
Total Liabilities _________________________
Net Assets:
Unrestricted _________________________
Restricted _________________________
Net investment in property and equipment _________________________
Total Net Assets _________________________
$ ________________________________________________
219
Bank Transfer Advice
Date __________________________________________
Transfer Amount $ _________________________________________
From Bank __________________________________________
Account Name __________________________________________
Account Number __________________________________________
To Bank __________________________________________
Account Name __________________________________________
Account Number __________________________________________
Description/Explanation
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
(Attach supporting documentation from bank)
Prepared By _________________________________________________________ Date__________________
Reviewed By ________________________________________________________ Date__________________
220
Cash Advance Reconciliation(Return to the Business Office)
Name _________________________________________________________ Date of Advance_________________
Check Requisition (PO) Number _______________________________Amount of Advance $_________________
Event _________________________________________________________________________________________
Comments _____________________________________________________________________________________
____________________________________________________________________________________________
Details of Expenses (Attach all receipts)
Account NumberDate Description Amount to Charge
____________ ______________________________________ $ _________________ _________________
____________ ______________________________________ __________________ _________________
____________ ______________________________________ __________________ _________________
____________ ______________________________________ __________________ _________________
____________ ______________________________________ __________________ _________________
____________ ______________________________________ __________________ _________________
____________ ______________________________________ __________________ _________________
____________ ______________________________________ __________________ _________________
____________ ______________________________________ __________________ _________________
____________ ______________________________________ __________________ _________________
____________ ______________________________________ __________________ _________________
____________ ______________________________________ __________________ _________________
____________ ______________________________________ __________________ _________________
____________ ______________________________________ __________________ _________________
____________ ______________________________________ __________________ _________________
____________ ______________________________________ __________________ _________________
____________ ______________________________________ __________________ _________________
Total $ __________________________________
Amount Returned $ __________________________________
Prepared By _________________________________________________________ Date__________________
Reviewed By ________________________________________________________ Date__________________
221
Cas
h D
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rsem
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222
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223
Cas
h R
ecei
pts
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f __
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Tit
hes
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Oth
erT
otal
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Rec
eip
t D
escr
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onan
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ings
____
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t. D
escr
ipti
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ly R
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pts
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$2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
Tot
als
for
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th$
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par
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y__
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224
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than
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____
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t. D
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onA
mou
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Cas
h R
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pts
Janu
ary
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Febr
uary
Mar
ch
Apr
il
May
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Aug
ust
Se p
tem
ber
Oc t
obe r
Nov
embe
r
De c
embe
r
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als
for
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r$
$$
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Pre
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225
Cash Transmittal
To: Business OfficeFrom: ______________________________________________________________
Please credit the enclosed funds to the following: Reconciliation of Funds:
Account Number Account Name Amount Coins: $______________________________
$ Currency: $___________________________
Checks (See Note 1)
Name Amount
$
Subtotal of Checks
TOTAL (See Note 2) $ TOTAL (See Note 2) $
Prepared By _______________________________________________________________ Date_____________________
Received By _______________________________________________________________ Date_____________________
Approved By ______________________________________________________________ Date_____________________
Note 1: If more space is needed, please attach a separate listing of checks.
Note 2: These totals must agree with each other.
226
Check RequestFund________________________________________
GENERAL INFORMATION
Payable to __________________________________(Vendor #____________ ) Distribution__________________
Address _______________________________________________________________________________________
City _____________________________________________________________ State_______Zip_______________
Date Required ______________________________________ Total Amount $_____________________________
Description ____________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
ACCOUNT DISTRIBUTION
PO Number Account Number Account Description Amount
$
Total $
REQUIRED SIGNATURES
Prepared By ________________________________________________________ Date_______________________
Approved By _______________________________________________________ Date_______________________
FOR BUSINESS USE ONLY
Verified: Paid:Invoice to PO # _____________ Discount Taken _________ Date _____________________________Footings ___________________ Payment Terms _________Calculations ________________ Account Number _______ Check Number ____________________Tax Exemption ______________ Adequate Support ______Items Received _____________ Prior Approval _________ General Ledger:Service Performed ___________ Form 1099 _____________ Entered __________________________
Comments _____________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
227
Chumas Certified Chart of Accountsfor 501(c)(3) Churches & Nonprofit Organizations
(Restricted Use)
ASSETSCurrent Assets101 Cash in Bank – Checking102 Cash in Bank – Academy103 Cash in Bank – Bookstore104 Cash in Bank – Building Fund108 Cash in Petty Cash Fund109 Undeposited Cash on Hand111 Insufficient Checks Returned131 Inventory – Bookstore132 Inventory – Ministry133 Inventory – Library141 Advances to Employees142 Advances to Needy Families146 Investments147 Prepaid Ministry Interest148 Unclassified149 Unclassified
Property & Equipment150 Land151 Worship & Administration Center152 Furniture, Fixtures & Chairs
153 Office Equipment154 Musical Equipment155 PA & Electronic Sound Equipment156 Satellite Equipment157 Church Building Improvements158 Nursery & Children’s Church159 Telephone Equipment160 Data Processing Equipment161 Transportation Equipment164 Sign165 Security Control System166 Radio & Broadcasting Equipment169 Other Classified Assets
Other Ministry Assets190 Deposits191 Rent Security Deposits197 Organization Expense198 Less: Amortization199 Unexpired Insurance
LIABILITIES AND FUND EQUITYCurrent Liabilities221 Notes Payable (Classified)222 Notes Payable (Classified)223 Notes Payable (Classified)224 Notes Payable (Classified)232 Employee FICA Taxes233 Employee Federal Withholding234 Employee State Income Tax237 Group Insurance246 Accrued Taxes248 Accrued Interest251 Loans Payable
Long-Term Debt261 Notes Payable (Classified)262 Notes Payable (Classified)263 Notes Payable (Classified)264 Notes Payable (Classified)
Fund Equity271 Fund Balance Beginning
228
Chumas Certified Chart of Accountsfor 501(c)(3) Churches & Nonprofit Organizations
(Restricted Use)
DEPARTMENT 1Revenue Accounts1301 Tithes, Love Offerings & Gifts1302 Books & Tapes1303 Missions – Foreign & Domestic1304 Academy Tuition & Projects1305 Building Fund1306 Special Offerings1307 Stewardship Campaign1308 Pastor’s Tapes & Books1309 School of Ministry1310 Singles’ Ministry1311 Men’s Fellowship1312 Women’s Fellowship1313 Children’s Church Ministry1314 Youth Department
1315 Pastor’s Special Offerings1316 Sunday School1317 Radio Broadcasting1318 Television Broadcasting1319 Special Church Activities1320 Designated Offerings1321 Designated Offerings1322 Designated Offerings1323 Undesignated Offerings1324 Undesignated Offerings1325 Undesignated Offerings1391 Interest Income1399 Miscellaneous Income
Account numbers 1326–1390 are available for future classification.Please note account titles can be changed.
To assign department accounts refer to the following:
301 For churches that do not desire departmentalization, please deleteprefix in front of account number
1301 Prefix #1 = Department One2301 Prefix #2 = Department Two3301 Prefix #3 = Department Three4301 Prefix #4 = Department Four5301 Prefix #5 = Department Five6301 Prefix #6 = Department Six7301 Prefix #7 = Department Seven8301 Prefix #8 = Department Eight9301 Prefix #9 = Department Nine
229
Chumas Certified Chart of Accountsfor 501(c)(3) Churches & Nonprofit Organizations
(Restricted Use)
Ministry Expenses1501 Salaries & Wages – Ministry1502 Salaries & Wages – Academy1503 Casual Labor1507 Advertising & Promotion1508 Alarm Security System1509 Amortization1510 Appraisal Fees1511 Auto & Transportation Expense1516 Bank & Service Charge Fees1517 Books & Tapes1518 Broadcast & Radio Airtime1521 Children’s & Nursery Ministry1523 Cleaning, Supplies & Ground
Maintenance1524 Convocation1525 Commissions1529 Data Processing Fees & Supplies1534 Depreciation1535 Donations & Benevolence1536 Dues & Subscriptions1537 Fellowships & Church Activities1538 Flowers, Fruit Baskets & Gifts1539 Food Ministry – Gifts in Kind1541 Honorariums & Love Offerings1544 Housing Allowances1545 Insurance – General1546 Insurance – Group1547 Insurance – Life1551 Interest1552 Ladies’ & Men’s Fellowship1553 Laundry1554 Legal Fees1555 Lease Equipment1556 Ministry of Helps1557 License, Permits & Renewal Fees1558 Missions – Foreign & Domestic1559 Needy Families & Benevolence1560 Nursery Workers1561 Loan Processing Fees
1562 Light Force Expenses1563 Office Supplies1564 Outside Services, Musicians &
Other1565 Penalty & Late Fees1566 Pastor’s Library – Tapes, Books &
Study Material1567 Pension & Profit Sharing1568 Postage & Shipping Cost1570 Professional Fees1571 Purchases – Equipment (Under
$200.00)1572 Rent1573 Rental Equipment1574 Repairs & Maintenance1575 Royal Ranges1576 Singles1577 Seminars, Conferences &
Education1578 Stationery, Printing & Publication1579 Supplies1580 Taxes – General1581 Taxes – Corporate State Income1582 Taxes – Payroll1583 Taxes – Property1585 Taxes – Real Estate1586 Taxes – Sales1592 Telephone & Long Distance Calls1594 Travel, Meals & Lodging – Staff1595 Travel, Meals & Lodging – Guest1596 Utilities1597 Youth Activities1599 Miscellaneous
Other Income971–979
Other Expense981–989
230
231
232
233
Em
plo
yee
Exp
ense
Rep
ort
Nam
e__
____
____
____
____
____
____
____
____
____
____
____
____
____
__Po
siti
on/D
epar
tmen
t___
____
____
____
____
____
____
____
___D
ate_
____
____
____
___
Min
istr
y P
urp
ose
Min
istr
y R
elat
ion
ship
(Act
ivit
y/E
ven
t an
d N
atu
re o
f D
iscu
ssio
ns
(Nam
e of
Gu
est(
s) a
nd
Pos
itio
n/T
itle
Am
oun
tA
ccou
nt
Nu
mb
erD
ate
Pay
ee/P
lace
or u
se s
pace
for
Des
crip
tion
of
Exp
endi
ture
)or
use
spa
ce f
or A
ddit
ion
al S
upp
ort)
(See
Not
e 2)
To
Be
Ch
arge
d
Tot
al o
f Ab
ove
Exp
end
itu
res
$
Les
s E
xpen
se A
dvan
ces
Dat
ed _
____
____
____
_(
)
Le s
s A
mou
nt
Ch
arge
d o
n M
inis
try
Cre
dit
Car
d(
)
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anc e
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e T
o (F
r om
) E
mp
loye
e$
Em
ploy
e e’s
Sig
natu
re__
____
____
____
____
____
____
____
____
__D
a te _
____
____
____
__A
ppro
ved
By
____
____
____
____
____
____
____
____
Da t
e ___
____
____
____
Not
e 1
– A
ll e
mpl
oyee
exp
ense
rei
mbu
rsem
ents
mus
t be
pro
perl
ysu
bsta
ntia
ted
in a
ccor
danc
e w
ith
the
min
istr
y’s
“Acc
ount
able
Exp
ense
Rei
mbu
rsem
ent
Pla
n.”
Eac
h em
ploy
ee s
houl
d ha
ve a
c opy
of
this
pla
n fo
r th
e ir
rev i
e w.
Not
e 2
– A
ttac
h re
c eip
ts o
r w
ritt
e n e
v ide
nce
for
all
e xpe
ndit
ure s
of $
25 o
r m
ore .
234
Expense Allocation________________________________________ Fund
Check Number_______________________________ Date of Allocation_______________________________
Note: Attach supporting documentation relating to allocation.
PO Account Debit CreditNumber Number Account Name/Description Amount Amount
$ $
Prepared By ______________________________________________________________ Date_________________
Approved By _____________________________________________________________ Date_________________
235
Furniture, Fixtures and EquipmentSchedule Explanations
Description Purpose Example
Tag # A pre-defined number for this item 0001
Building Location The building where this item is located Church Office
Room # The room number where the item is located A001
Class FN (Furniture, FX (Fixture), EQ (Equipment), I (Improvements), EQB (Building), L (Land)
New/Used Purchased as N (new) or U (used) N
Ministry Using To identify main ministry use of item A (Admin.)
Description A brief description of the item IBM typewriter
Comment A brief comment concerning the item Secretary’s typewriter
Fund Acq. Fund from which item is acquired GEN
Check # The check number under which item was purchased 3762
Vendor Where item was purchased Howell Typewriters
Model # The model number of the item IBM5092
Serial # The serial number of the item 137564
Purchase Date The date the item was purchased 05/11/89
Warranty Coverage The period which the warranty is in effect 2 yrs
Service Contract The type of service contract purchased Annual
Srv. Cont. Cost The cost of the service contract for the item 90.00
Expected Life The life expectancy of the item in months 120
Purchase Cost The cost of the item (with dollars & cents) 295.00
Capitalized The cost of the item (with dollars & cents) 295.00for items that have been capitalized
Replace Date The expected date of replacement for the item 05/99
Date of Sale The date the item was sold 11/05/92
Sale Amount The amount received from the sale of the item 175.00
236
Fu
rnit
ure
, Fix
ture
s, a
nd
Eq
uip
men
t S
ched
ule
For
Cal
end
ar Y
ear
En
din
g __
____
____
____
____
__
Tag
Bldg
.Ro
omNe
w/Mi
nistry
Fund
Chec
kPu
rcha
seWa
rrant
ySe
rvice
Srv.
Cont
.Ex
pect
edPu
rcha
seCa
pi-Re
place
Date
Sale
#Lo
catio
n#
Clas
s.Us
edUs
eDe
scrip
tion
Comm
ent
Acq.
#Ve
ndor
Mode
l # S
erial
#Da
teCo
vera
geCo
ntra
ctCo
stLif
eCo
stta
lized
Date
Sale
Amou
nt
237
238
239
Informal Pledge / One-Time Contribution
Realizing the importance and need of ______________________________________________________________ ,
I would like to have a part in helping to attain a goal of $ ______________________________________________
set by ________________________________________________________________________________ .
I would like to make a one-time contribution of $_____________________.
OR
I would like to pledge $ ___________________________ over a ___________ year or a ________ month period
at the rate of $ _________________________ per month to commence on _______________________________.
Please apply my monthly contribution to the category(ies) noted below:
Endowment Building/Improvement
Benevolence $ __________________ _____________________ $ __________________
Student Scholarship __________________ _____________________ __________________
_____________________ __________________ _____________________ __________________
_____________________ __________________ _____________________ __________________
Where Needed __________________ Where Needed __________________
Name (please print) ______________________________________________________________________________
Address _______________________________________________________________________________________
City _________________________________________________________ State_________ZIp________________
Signature _______________________________________________________________ Date__________________
(You will never be billed for this pledge.)
240
Invoice
Ministry Address:
_____________________________________________ Date __________________________________
_____________________________________________ Invoice No. ____________________________
_____________________________________________ Customer No. __________________________
SOLD TO: SHIP TO:
_____________________________________________ ______________________________________________
_____________________________________________ ______________________________________________
_____________________________________________ ______________________________________________
_____________________________________________ ______________________________________________
Your Order No. Our Order No. Date Shipped Shipped Via FOB Terms
_____________ ____________ __________________ ________ __________ ____________
Quantity Quantity UnitItem Ordered Description Shipped Price Amount
TOTAL DUE $
Thank You For Your Order
241
Living Memorial GiftTo make a Living Memorial Gift in honor of a friend or loved one, fill in the full information below and mail,
with your gift, to _______________________________________________________________________________ ,
attention of ______________________________________________________________ .
Enclosed is a check (or money order) for: ˜ $10 ˜ $25 ˜ $50 ˜ $100 ˜ $___________________
This Living Memorial Gift is given to the glory of God and in loving memory of:
______________________________________________________(Please Print Name)
Given By ______________________________________________________________________________________
Relationship ____________________________________________________________________________________
Address _______________________________________________________________________________________
City _____________________________________________________________ State________Zip______________
Please send Memorial Card to:
Name _________________________________________________________________________________________
Address _______________________________________________________________________________________
City _____________________________________________________________ State________Zip______________
In most instances, this gift will be tax deductible. Contact your tax advisor.
Living Memorial GiftTo make a Living Memorial Gift in honor of a friend or loved one, fill in the full information below and mail,
with your gift, to _______________________________________________________________________________ ,
attention of ______________________________________________________________ .
Enclosed is a check (or money order) for: ˜ $10 ˜ $25 ˜ $50 ˜ $100 ˜ $___________________
This Living Memorial Gift is given to the glory of God and in loving memory of:
______________________________________________________(Please Print Name)
Given By: ______________________________________________________________________________________
Relationship ____________________________________________________________________________________
Address _______________________________________________________________________________________
City _____________________________________________________________ State________Zip______________
Please send Memorial Card to:
Name _________________________________________________________________________________________
Address _______________________________________________________________________________________
City _____________________________________________________________ State________Zip______________
In most instances, this gift will be tax deductible. Contact your tax advisor.
242
Min
istr
y M
ilea
ge L
ogN
ame_
____
____
____
____
____
____
____
____
____
____
____
__Po
siti
on/D
epar
tmen
t___
____
____
____
____
____
____
____
___D
ate_
____
____
____
____
____
___
Od
omet
erP
ark
ing
Fee
sD
ate
Des
tin
atio
nP
urp
ose/
Con
tact
Sta
rtF
inis
hM
iles
Dri
ven
and
Tol
ls
$
Tot
al M
iles
Dri
ven
IRS
Sta
ndar
d M
ilea
ge R
ate
X $$
TO
TA
L D
OL
LA
R R
EIM
BU
RS
EM
EN
T$
Em
ploy
e e’s
Sig
natu
re__
____
____
____
____
____
____
____
___
Da t
e ___
____
____
__A
ppro
ved
By
____
____
____
____
____
____
____
____
____
Da t
e ___
____
____
_
No
te
1
–
Th
e fo
llo
win
g
pe r
s on
al
us e
m
ile a
ge
mu
s t
be
e xc l
ud
ed
fro
m
r eim
bu
r se m
e nt:
(1)
Com
mut
ing
to a
nd f
rom
hom
e an
d of
fic e
no
mat
ter
how
man
y tr
ips
are
mad
e e a
c h d
ay.
(2)
Re g
ular
min
istr
y re
late
d bu
sine
ss p
e rfo
rme d
on
the
way
to
offi
c e o
r re
turn
ing
hom
e .(3
)F
unct
ions
whe
re y
ou p
erso
nall
y re
ceiv
ed a
n ho
nora
rium
.
Not
e 2
– T
his
log
can
be a
ttac
hed
to y
our
Em
plo y
ee E
xpen
se R
epor
t fo
r re
imbu
rsem
ent.
243
Office Supply Request
Ministry/Department ____________________________________________________________________________
Account Number to Charge ____________________________________________ Date Needed_______________
Company Ordering From _________________________________________________________________________
Quantity Catalog Number Description of Item Unit Price Total Price
$ $
GRAND TOTAL $
Requested By _______________________________________________________ Date_______________________
Approved By _______________________________________________________ Date_______________________
Date Ordered _______________________________________ Date Received______________________________
244
Payroll Tax Deposit RecordTax Deposit Period Ending ___________________________
F I C AEmployee Employer Match Federal
Employee Name Medicare Social Sec. Medicare Social Sec. Withholding
Subtotals $ $ $ $ $
TOTAL $ $ $
Note: Subtotal and Total amounts should agree with the General Ledger.
DEPOSIT TOTAL: $____________________
Prepared By ___________________________________________________________ Date____________________
245
Petty Cash ReimbursementFor Period____________________________________
Ministry/Department__________________________________________________________________________
Beginning Cash Balance $
Petty Cash Account No.Date Ticket Number Description Amount To Charge
Ending Cash Balance (1)
Required Reimbursement (2)
New Beginning Cash Balance $
(1) Reconciled to actual cash in Petty Cash Box/Bag(2) Attach receipts substantiating reimbursement
Prepared By ____________________________________________________________ Date___________________
Approved By ___________________________________________________________ Date___________________
246
Purchase/Funds RequestName ____________________________________________ __________________________________
Address __________________________________________ (Sales Tax Exemption No.)
City/State/Zip _____________________________________
Telephone _________________________________________ No.
Ministry __________________________________________ Department ____________________________________
Fund ________________ Account No.________________ Account Description _____________________________
_________________ ________________ ______________________________________________
Date Required ______________ Date Ordered__________ Special Instructions _____________________________
Payee Name _______________________________________ ______________________________________________
Address __________________________________________ Ship to Attention of _____________________________
City/State/Zip _____________________________________ Department ____________________________________
Quantity Description Amount
IMPORTANT: Request No. must appear on all invoices, Requested By ____________________________ Date_________packages, and correspondence. Requests are unauthorizedif received without a proper approved signature. Approved By _____________________________ Date_________
Payee Copy – White Numerical File Copy – Green Invoice Copy – Canary Receiving Copy – Pink Initiator’s Copy – Goldenrod
Purchase/Funds RequestName ____________________________________________ __________________________________
Address __________________________________________ (Sales Tax Exemption No.)
City/State/Zip _____________________________________
Telephone _________________________________________ No.
Ministry __________________________________________ Department ____________________________________
Fund ________________ Account No.________________ Account Description _____________________________
_________________ ________________ ______________________________________________
Date Required ______________ Date Ordered__________ Special Instructions _____________________________
Payee Name _______________________________________ ______________________________________________
Address __________________________________________ Ship to Attention of _____________________________
City/State/Zip _____________________________________ Department ____________________________________
Quantity Description Amount
IMPORTANT: Request No. must appear on all invoices, Requested By ____________________________ Date_________packages, and correspondence. Requests are unauthorizedif received without a proper approved signature. Approved By _____________________________ Date_________
Payee Copy – White Numerical File Copy – Green Invoice Copy – Canary Receiving Copy – Pink Initiator’s Copy – Goldenrod
247
Receiving ReportDate________________________
Received From ________________________________________________
Address _____________________________________________________
City ________________________________ State______Zip___________
Shipped From ________________________________________________
____________________________________________________________
____________________________________________________________
Our Order # Date Shipped Shipped Attention Of Location Phone
Number of Package Rec. ByQuantity Description Packages Weight Condition Initials
Shipment: Total Number Items:
˜ Complete Number of Total ˜ Rec. OK ______________________
˜ Partial of Packages Weight ˜ Rec. Damaged _________________
Received By Date Received in Office By Date
Carrier Name ____________________
˜ UPS ˜ Shipper’s Truck
˜ P.Post ˜ Air Express
˜ Truck ˜ Express Mail
˜ Rail ˜ _________________
˜ Prepaid ˜ Collect $ __________
248
Record of Cash ContributionsFor the _____________ Month Period Ending__________________
Name _________________________________________________________________________________________
Address _______________________________________________________________________________________
City __________________________________________________________ State_______Zip__________________
First Second Third FourthSunday Quarter Quarter Quarter Quarter Date Designated Gifts Amount
1 $
2
3
4
5
1
2
3
4
5
1
2
3
4
5
Paid ThisQuarter
Paid ToDate
Total Designated for Year
Total Budget for Year
Please compare this record with your cancelled checks or other support. Total Gifts for Year $
249
Request for Quotation
Quotation From: Number_________________This number must appear on quotation response
________________________________________________ and all related correspondence.
________________________________________________THIS IS NOT AN ORDER
________________________________________________
Request Date Quote to Us By Requested Terms Requested FOB
Quantity Unit Unit TotalItem Requested Description Count Price Amount
$ $
Reply Directly To: Date Received
Delivery Promised
Total Amount Projected
Reason Order Was/Was Not Placed With This Vendor:
250
Statement
Ministry Address: Date ________________________________
__________________________________________________ Number _____________________________
__________________________________________________ Terms _______________________________
__________________________________________________ Amount Remitted $ ___________________
Please detach and return with your remittance.
Date Description Charge Credit Balance
Previous Balance Brought Forward $
PLEASE PAY THIS AMOUNT $
251
Statement of Support and Revenue& Costs and Expenses
For Year Ending__________________________________
Support and Revenue:Budget tithes and offerings $__________________Designated contributions __________________Non-cash gifts (stated at fair market value) __________________Merchandise sales __________________Gain (Loss) on sale of assets __________________Investment income ___________________________________________________________________ ___________________________________________________________________ __________________
Total Support and Revenue __________________
Costs and Expenses:Missions __________________Evangelism and discipleship __________________Worship and pastoral __________________Music __________________Education __________________Administration __________________Operations of facilities __________________Debt service __________________Capital projects/property and equipment ___________________________________________________________________ ___________________________________________________________________ __________________
Total Costs and Expenses __________________
Excess (Deficiency) of Support and Revenue over Costs and Expenses __________________
Capitalized Costs and Expenses:Principal reduction on debt __________________Capital projects/property and equipment __________________
Total Capitalized Costs and Expenses __________________
Excess (Deficiency) of Support and Revenue over Costs and Expensesand Capitalized Costs and Expenses __________________
Net Assets, beginning of year __________________
Net Assets, end of year $ __________________
252
Time Sheet – Administrative EmployeeBeginning Lunch Other Ending Total
Time Out In Out In Time For Day
Sun
Mon
Tues
Wed
Thu
Fri
Sat
Total Hours – Week 1
Sun
Mon
Tues
Wed
Thu
Fri
Sat
Total Hours – Week 2
TOTAL HOURS
Employee’s Signature ______________________________ Supervisor’s Signature ______________________________
Name ____________________________________
Dept./Position _____________________________
Pay Period Ending __________________________
For Office Use Only
Regular Hours
Overtime Hours
Other
Time Sheet – Administrative EmployeeBeginning Lunch Other Ending Total
Time Out In Out In Time For Day
Sun
Mon
Tues
Wed
Thu
Fri
Sat
Total Hours – Week 1
Sun
Mon
Tues
Wed
Thu
Fri
Sat
Total Hours – Week 2
TOTAL HOURS
Employee’s Signature ______________________________ Supervisor’s Signature ______________________________
Name ____________________________________
Dept./Position _____________________________
Pay Period Ending __________________________
For Office Use Only
Regular Hours
Overtime Hours
Other
253
Time Sheet – Ministry EmployeeBeginning Ending Total
Date Ministry Description Time Time For Day
Sun
Mon
Tues
Wed
Thu
Fri
Sat
Total Hours – Week 1
Sun
Mon
Tues
Wed
Thu
Fri
Sat
Total Hours – Week 2
TOTAL HOURS
Employee’s Signature ______________________________ Supervisor’s Signature ______________________________
Name ____________________________________
Dept./Position _____________________________
Pay Period Ending __________________________
For Office Use Only
Regular Hours
Overtime Hours
Other
Time Sheet – Ministry EmployeeBeginning Ending Total
Date Ministry Description Time Time For Day
Sun
Mon
Tues
Wed
Thu
Fri
Sat
Total Hours – Week 1
Sun
Mon
Tues
Wed
Thu
Fri
Sat
Total Hours – Week 2
TOTAL HOURS
Employee’s Signature ______________________________ Supervisor’s Signature ______________________________
Name ____________________________________
Dept./Position _____________________________
Pay Period Ending __________________________
For Office Use Only
Regular Hours
Overtime Hours
Other
254
Tim
e S
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____
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Pay
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____
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Rev
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Con
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Pers
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Dea
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Lea
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of A
bsen
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Pers
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Tim
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ff (
2)
Dai
ly T
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Hou
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s m
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com
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this
tim
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(2)
Wit
hout
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.T
his
tim
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mus
t be
per
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lly
fill
ed o
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igne
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em
plo y
ee.
No
pers
on i
s pe
rmit
ted
to w
ork
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itho
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btai
ning
pri
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riza
tion
.
Su
pp
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In Out
In Out
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255
Wee
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mm
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Tot
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ours
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Ass
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. Wor
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$
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$
GR
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Ded
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FIC
A (
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y)$
FIC
A (
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Che
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____
____
____
____
____
Dat
e:__
____
____
____
____
____
____
_
256
Vendor Information Sheet
Vendor Code ____________________________ Vendor Class__________________
Vendor Name ___________________________________________________________________________________
Usual Terms ____________________________________________________________________________________
Order Address __________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
Payment Address ________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
Comments _____________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
Account # _____________________________________________
Federal ID # ___________________________________________
Credit Manager ________________________________________
Phone ________________________________________________
Salesperson ___________________________________________
Phone ________________________________________________
Prepared By __________________________
Date Prepared ________________________
Date Input ___________________________
