Accreditationretrt

7/28/2019 Accreditationretrt

1/36

Accreditation in Response to the

Challenges of Networked Libraries for

Quality Collections and ImprovedServices

Dr. Leticia A. Cansancion

Philippine Womens College, Davao CityAugust 15, 2008


2/36

The World is divided into threeclasses of people.

The first category comprises of a fewpeople who make things happen;

the second type are the many whowatch things happen; and

the third category are theoverwhelming majority who have no

notion of what happens.

- (N. M. Butler)


3/36

What is accreditation?

Accreditation is

A process by which institutions or programscontinuously upgrade their educational quality andservice through self-evaluation and the judgment ofpeers.

A concept based on self-regulation which focuseson evaluation and the continuing reinforcement ofeducational quality.

A status granted to an educational institution orprograms which meets commonly accepted standardsof quality or excellence.


4/36

What are the basic characteristicsof accreditation?

a.) its prevailing sense of volunteerismb.) its strong tradition of self-regulationc.)

its reliance on evaluation techniques

d.) its primary concern with quality


5/36

Basic Principles of Accreditation

Based on accepted standardsEach school seeking accreditation will be surveyed

and evaluatedin terms of the appropriateness andadequacy of its philosophy and objectives and its terms

of the degree and competence and which it achieves itsgoals.

Concerned with the teacher-learner relationship


6/36

Provides opportunities forinstitutional growth through self-survey and evaluation and self-regulation.

Admits periodic review, criticism,and readjustment of its criteria,

policies and procedures to changes ineducation.

Basic Principles of Accreditation


7/36

How are these standardsmeasured?

Accrediting agencies judge aninstitution not by comparison withother institutions but primarily by thedegree to which each institutions own

avowed philosophy and objectives,vision-mission are matched by actualpractice in the various areas beingevaluated.


8/36

What is the difference between programaccreditation and institutional accreditation?

ProgramAccreditation, refers to the accreditation ofacademic courses such as liberal arts, sciences, education,commerce, law, engineering, nursing, etc. PAASCUs policyextends accreditation by program.

In contrast. InstitutionalAccreditation, refers to theaccreditation of the school, college, universities or institutionas a whole. Under PAASCU policy, institutional accreditationis not undertaken by itself; only individual programs areaccredited. Only when all the programs of an institution are

accredited may that particular institution be considered anaccredited institution under the PAASCU policy.


9/36

Different Accrediting Agencies in thePhilippines:

1. FAAP (Federation of Accrediting Agencies of thePhilippines

2. PAASCU ( Philippine Accrediting Association ofSchools, Colleges, and Universities)

3. AACCUP (Accrediting Association of CharteredColleges and Universities in the Philippines)


10/36

4. PACUCOA (Philippine Association of Collegesand Universities Commission on Accreditation)

5. ACSC-AAI(Association of Christian Schools andCollege-Accrediting Agency, Incorporated)

6. IQUAME (Institutional Monitoring Evaluation forQuality Assurance)

Different Accrediting Agencies in thePhilippines:

Wh t l t d d i th


11/36

What areas are evaluated during thesurvey?

On the collegiate and secondary levels, the following areas are

evaluated:

1.College/School Community 5. Laboratories

Involvement 6. Physical Plant

2. Faculty 7. Student Services

3. Instruction 8. Administration

4. Library

On the grade school level, the library and laboratories (no. 4 and no. 5above) are omitted; instead, Student Activity Program is added.


12/36

What areas in the library are evaluatedduring the survey?

A. AdministrationB. Collections/Holdings

C. Personnel

D. Financial Support

E. Services and Use

F. Physical Facilities


13/36

THE SYSTEMS APPROACH SHOWING THE EFFECTS OF

ACCREDITATION ON LIBRARY DEVELOPMENT

Administration

Collections

Personnel

Financial

Support

Services & Use

Physical

Facilities

Accreditation

Program / Self-

Survey

Accreditation

Process

Self-Survey

Preliminary Visit

Formal Visit

Re-accreditation

Development of the Library

Sufficient Budget

Updated and Adequate

Library Collections

Qualified and Competent

Personnel

Innovative Library Services

Improved Library Facilities

Accredited Status

INPUT THROUGHPUT OUTPUT


14/36

The School Self-Survey

It is an in-depth study that focuses onthe librarys purposes, programs,services and resources.

It provides the basis for continuingefforts to improve the quality ofservices offered.


15/36

Expected Outcomes of a Self-Survey

Staff Development

Collection Development

Physical Facilities Development

Program Development


16/36

Characteristics of a Valid Self-Survey

Cooperative involvement of the peopleconcerned

Comprehensive study of significant

factors

Carefully designed procedures

Planning and projection


17/36

TIPS IN ANSWERING THE SURVEY FORMS:

Provisions, conditions or characteristics foundin good schools

Use the symbols for provision or condition:e.g. E, S, L, M, N or 5, 4, 3, 2,1

Avoid overrating or underrating your school


18/36

Be sure answers can be justified or defended throughdocuments, actual practices and operation.

Answers should be based on present conditions and actual

practice.

Answer what analysis question simply asks

TIPS IN ANSWERING THE SURVEY FORMS:


19/36

The Evaluation ratings should becongruent and consistent with theanalysis ratings.

Answering the Evaluation:

A Ad i i t ti


20/36

A. Administration:

Documents Needed:

Organizational set-up/organizational chart

Library development plan

Annual report

Minutes of monthly staff meetings Minutes of library committee meetings

Library Handbooks/Rules and Regulations

Procedural Manual

Library Budget

Personnel Credentials

A Ad i i t ti


21/36

Evidences to indicate that:

Organizational chart is suitable to the institution and isclearly drawn

Well-written library development plan

Minutes of meetings are grammatically correct The annual report showing the accomplishments,

utilization, needs and plans for development is well-written

Library handbooks and Library Guides

The Procedural Manual is available for the librarypersonnel

A. Administration:

B C ll ti /H ldi


22/36

B. Collections/Holdings:

Documents Needed:

Collection Development Plan

Book Selection Policy

List of Periodical Subscriptions (local and foreign)-

Subscribed and FreeNumber of titles and volumes of books added to the

collections for the last 5 years

B C ll ti /H ldi


23/36

Documents Needed:

Number of titles and volumes of books classified underthe DDC/LC classification

List of Non-print materials

Card Catalog and Shelf-list CatalogAccession Record Books

Bibliographic tools and records

Inventory of books

Vertical File



24/36

B C ll ti /H ldi


25/36

Evidence to indicate that:

The library has strong reference collection

At least 10% of the book collection is Filipiniana

The library has an updated vertical file

Non-print materials are available and accessible

Print and Non-print resources and properly cataloged andclassified under a standard system


B C ll ti /H ldi


26/36


Accession books and shelf-lists are maintained

A card catalog is updated, functional and convenient

The OPAC is functional and operationalBibliographic tools/record are available

Collection of books, periodicals and other materials isadequate to support the academic programs of theinstitution;


B C ll ti /H ldi


27/36


Books and periodicals are well chosen and well balancedto meet the demands of todays education and otherrecreational interests of students, faculty and staff

Continuous weeding-out program to keep collectionsrelevant and up-to-date is implemented

Collection analysis be conducted yearly



28/36

C. Personnel

Documents Needed:

Organizational Chart of the library

Duties and responsibilities of library staff and studentassistants

List of Library staff (professional and Non-professional) Data on educational background and years of experiences,

faculty status

Policies and procedures governing library operations

Staff development Plan

List of training & seminars attended


29/36


The college has a professionally trained chief librarian (masterof Science in Library Science)

The college met the required number of librarian for every 500students and every increase of 1,000 students or fraction thereof

1 additional professional librarian The Library has written policies and procedures governing its

operation

There are at least 2 clerks and 2 assistants to every full timelibrarian

Trainings in the preparation and /or use of materials areprovided to professional staff

C. Personnel


30/36

D. Financial Support:

Documents Needed:

Library Budget

Proof of Library Acquisitions (Receipts)

Proof of Periodical Subscriptions (Receipts)

Expenditures for the last 5 years


31/36

Specific Concerns:


The Head librarian is involved in library budgeting

The institution allocates regular and realistic budget for the library, thatis 35-45 % for books and other materials and 50-60% for library

personnel services All library fees should be used solely for library purposes. (PAASCU)

The library fees be spent exclusively for library purposes or that thelibrary budget be no less that 5% of the annual operating expenses ofthe institution, exclusive of salaries of the professional staff.(PACUCOA)

All fees and funds allocated for library resources and services areutilized solely for such purposes and are properly audited (AACUP)

D. Financial Support:


32/36

E. Services and Utilization:

Documents Needed:

Statistical data on library use (faculty andstudents)

Statistical data on the loans for print and non-printmaterials (faculty and students)

S i d ili i


33/36


That the library is open not only during hours that thecollege is in session

Equitable lending policies should be extended to allqualified patrons

Regular announcement of new acquisitions and otherpromotional activities should be made periodically

Resource sharing arrangements could also be considered

There is evidence of satisfactory use of the library materials

Librarian/Staff are available during library hours to assistand provide library services to users


E S i d Utili ti


34/36

Provision are made for the following:

Functional and interactive library web page

OPAC

Circulation On-line

Computerized Cataloging

Internet Searching

CDROM Services

On-line Database

Photocopying Services



35/36

Benefits

PrestigeExcellence

Administrative

Deregulation

Accredited

Status

Strengths &

Weaknesses

Funding

AssistanceCOEs & CODsCOEs & CODs


36/36

Thank you&

Madayaw Dabaw!