Accounts Payable - Adient · 3 Adient –Improving the experience of a world in motion Introduction > Taulia Portal is a self‐service portal that helps suppliers simplify their

1Adient – Improving the experience of a world in motion

Improving the experience of a world in motion

Accounts Payable

Invoicing instructions and

contacts(applicable to Adient Americas & EMEA entities)

Bratislava Business Center (BBC), Slovakia

August 2019


Taulia, Adient Supplier Self-Service Portal

Electronic Invoicing

AP Supplier Helpdesk

Find the details on the Purchase order

Topics(click on the topic to move to the related slides)

APPENDIX

Bank data changes thru the portal

Download the data and reconcile your statement using

the portal


Introduction

> Taulia Portal is a self‐service portal that helps suppliers simplify their business processes as well as save time and money

> Registration and further usage is free of charge

> Available anytime to the supplier - 24/7

> No need to install any additional software, its totally secure and accessible with support of Web Browsers

> Taulia is available to be used in French, Spanish and German as well as English

> Suppliers are automatically informed of updates – via e-mail notification (invoice rejection, invoice approval, payment

execution, new Purchase Order)

Taulia Supplier Self-Service Portal

Invoicing instructions and contacts

Main Page


Features

Purchase order (PO) view*

> View PO online including respective PO lines, quantities

and prices, invoiced value, open value

Invoice submission online*

> PO flip - turn your purchase orders directly into invoices

Invoice status*

> Real-time status of your invoices (in process, approved,

paid, rejected)

Payment details and history*

> Receive payment details by E-mail or download the

remittance advice from the portal

Vendor master data management

> Update your contact information and bank account



Main Page* not applicable to documents for following Adient entities: Adient Hungary Kft, Mor (HU); Adient Turkey Seating Otomotiv Limited Şirketi, Kocaeli, (TR); Adient S.R.L.,

Bradu (RO); Recaro Automotive Seating GmbH, Kircheim unter Teck (DE); Adient Components Ltd. & Co. KG, Kaiserslautern and Remscheid (DE); Recaro North

America, Auburn Hills (USA)


Get started!

Registration process for new suppliers:

> Complete the form and wait for the invitation

> Enrollment Form: https://adient.allegiancetech.com/cgi-bin/qwebcorporate.dll?idx=MRY2SA

Taulia web-page and technical support:

> Accept the invitation and start using the portal

> Taulia portal to log in: https://portal.taulia.com/login

> Taulia Help & Technical support (Contact Support): https://support.taulia.com/

Training material:

> Explore the portal

> Taulia Success Guide: https://support.taulia.com/pkb_successguide?b=&l=en_US

> Webinar: http://www.screencast.com/users/TauliaWebinars



Main Page

https://adient.allegiancetech.com/cgi-bin/qwebcorporate.dll?idx=MRY2SA

https://portal.taulia.com/login

https://support.taulia.com/

https://support.taulia.com/pkb_successguide?b=&l=en_US

http://www.screencast.com/users/TauliaWebinars


Email address (non-human) for invoice receipt according to plant location:

USA, Canada, Mexico : [email protected]

Europe, South Africa: [email protected]

Scanning process at Adient BBC is fully automated, therefore following requirements have to be met to ensure successful

scanning of your invoices:

> Invoices must be sent in PDF format, one invoice per one file (incl. attachments if any)

> Up to three PDF files per one e-mail

> Please note that attaching unsupported files (.txt, .msg, .xml) will lead to invoices not being scanned and thus not paid and you’ll be required to

send us invoices in valid format

> Please make sure to include Purchase Order (PO) number on the invoice, unless your buyer instructed you differently. All invoices have to

state our entire Legal Entity (company name, address and tax ID, where applicable) according to the Purchase Order

> Do not send other financial documents such as statements, reminders into this mailbox

> Ensure invoice data is complete, accurate and readable, additional text in body of the email is not taken into consideration


Electronic Invoicing

Main Page

mailto:[email protected]



Accounts Payable Helpdesk for Invoice/ Payments questions:

Our staff is also available on the following telephone numbers:

AP Supplier Helpdesk

Plant country Mailbox Plant country Mailbox

USA [email protected] Hungary [email protected]

Canada [email protected] Slovenia [email protected]

Mexico [email protected] Sweden [email protected]

Germany [email protected] Poland [email protected]

Austria [email protected] Italy [email protected]

Spain [email protected] Romania [email protected]

Belgium [email protected] South Africa [email protected]

France [email protected] Serbia/ Macedonia [email protected]

United Kingdom [email protected] Keiper/ Recaro plant [email protected]

Slovakia [email protected] CRH plant [email protected]

Czech Republic [email protected]

Europe, South Africa USA, Canada Mexico

+421 2 57 271 555 +1 877 334 8706 +52 81 1223 2499


Main Page























Adient AP CONTACTSInvoicing + Supplier portalTaulia + AP

Helpdesk Email, Phone

SHIP-TO(where the goods are delivered/ service is

provided)

BUYER(who created the order)

Invoicing party/ BILL-TO(payer of the invoice)

Find the contacts and invoicing instructions on your Purchase order

Your supplier number(needed e.g. for Taulia registration)

Main Page


Manage your bank details thru Taulia portal

APPENDIX



Update/ Add/ Remove

Bank Account Updates in the Taulia Portal

Click My Details > Bank Accounts to review, update, remove, or add a bank account

Update or Add

Click My Details > Bank Accounts > Update to update your existing bank information or add a new bank account

> after updating your information you will be asked to verify your changes and attach a pdf file

> this pdf file must be on your bank’s letterhead (not password protected) confirming bank account ownership, per Adient

policy, voided checks or bank statements are not sufficient

> review and submit your changes. Your requested changes will be sent directly to Adient. You will be notified via email when

the changes have been approved/rejected.

Remove

Click My Details > Bank Accounts > Remove Account to remove an outdated or incorrect bank account.

> please note that you must always have at least one bank account saved in the portal

> if you only have one bank account, you will first need to add your new bank account and then delete the outdated account.

Main Page


Bank Account Update Rejections

Please check your email for notifications if a bank update is rejected.

Common Reasons for Rejected Bank Updates:

1) The pdf attachment is missing for a bank add or modification.

2) The pdf filename should be named the same as the bank account number.

3) The pdf attachment does not contain your bank’s letterhead confirming bank ownership.

4) You have attached more than one pdf document for an update. Updates with more than one document are automatically

rejected by our system.

5) The attachment should not be password protected.

6) Bank account data entered is not in the correct format for the country.

7) The SWIFT code entered is missing or incorrect.

8) Adient does not have your bank institution set up in our system.

If your bank update has been rejected, you will need to resubmit your data in the Taulia portal.


Rejections

Main Page


Tips to Resubmit Bank Updates

When you are ready to resubmit your bank updates, keep these tips in mind.

1) Accept all changes in Taulia even if they are not the changes you want to make. This will sync the Taulia portal up with

Adient’s SAP system. (see example on next page)

2) If you have one bank account to delete and one bank account to add, add the bank account, wait for it to be accepted, then

delete the other bank account.

3) If you have more than one bank account to update, please update one at a time, wait for the update to be accepted and

then proceed with the next one.


Tips

Main Page


Example of Bank change not accepted in Adient’s SAP system:


Tips

Supplier should click on

„Apply Change“ to put Taulia

and Adient ERP back in sync

Main Page


Download the data and reconcile your statement

using the portal

APPENDIX



Tips

How to search for the data*

Search for your invoice status:

> according to invoice number

(using only letters and digits without a zero at the beginning, without special characters e.g. /, _, #, -, etc.)

> according to another criteria (if searching according to invoice number was not successful):

> Invoice Date,

> Amount,

> Purchase Order number,...

> For self-billing Purchase order fill in the delivery note / packing slip number

into the field Invoice Number

Search for your payment details:

> To search for remittance advices, click the Payments from the main portal menu and fill the Payment Reference field

> To view more details about the payment record, click the Payment Reference

> You can find the Payment Reference also in the Payment column of your invoice which is in status „Paid“

Due date confirmation:

> For checking payment terms set on your Purchase Order, click the PO number and the details will be instantly displayed






Tips

nt details

> In PDF format only

> Clicking on the Payment Reference or „Actions“ icon

> In various formats

> Click the „Download List“ icon and choose the preferred option

> Select also count of documents to be downloaded based on the

total volume displayed

How to download the payment details or invoice list along with the statuses*




https://support.taulia.com/articles/en_US/Agent_Knowledge_Base/Q-How-do-I-download-an-invoice-report-1449537729695?c=Support_Categories:Invoice_Reporting&sc=Invoice_Reporting&l=en_US

Adient – Improving the experience of a world in motion17

End of the presentation, thank you!

Documents

Accounts Payable - Adient · 3 Adient –Improving the experience of a world in motion Introduction > Taulia Portal is a self‐service portal that helps suppliers simplify their