Accounting

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Bill/Book/Jobcost

Bill Sale - The purpose of the Bill the Sale feature is that it gives the opportunity to begin the collection cycle. You can bill the sale way in advance. This creates a Balance Sheet non-event. Will debit to an asset (AR) and a credit to an asset (AR unbilled).

Book Sale - The purpose of Booking the Sales counts the sale and costs of the sale in the journal and will show on the corresponding financial statement. To book the sale all lines must be in a delivered status and providers must be balanced. Will post the following journal entries – Debit to AR Unbilled, Credit to Sales, Debit to cost of goods material, Credit to Work in Process Materials, Debit to Cost of Labor and Credit to Work in process labor.

Jobcost – The job is closed. Commissions will be posted. Journal postings will be Debit to AR, Debit and Credit to AR unbilled, Credit sales also any cost PO cost variance will be corrected.

The dates of the transactions will be posted on the order header

With order highlighted choose the Jobcost icon

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Email Invoices/Email Statements RFMS will allow you to email Invoices and Statements Directly from RFMS

Invoices-

Statements

With order highlighted choose the Print icon and Select Invoice

Choose the option to Email PDF – This will process the printing process but instead of print, it will open your email with the Invoice as a PDF attachment.

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When emailing Statements, insure you have the customer file set up correctly

When processing Statements

From Customer file-Additional Information tab- Enter the email address for statements

Accounting>File>Accounts Receivebles>Statements The system will process and email Statements only for those customers with an email address in the customer file.

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Bank Reconciliation

To Reconcile RFMS banking to bank statement. Go to Accounting>File>Banking>Reconcile Register

Choose the month to Reconcile

Enter Ending Balance from Bank Statement

Click OK

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Tag each item that has cleared.

As you are clearing transactions the Difference will equal 0.00. You have balanced and you and click done to finish the reconcile process

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Recurring AP

This feature allows entering individual bills once that are paid every month (i.e. rent). The recurring A/P screen looks very similar to the regular Accounts Payable screen

Accounting>File>Accounts Payable>Recurring A/P

Insert for new Recurring AP

1. Choose the Supplier from the Supplier file 2. Enter ID# - Any six-digit alphanumeric identification you wish to give this recurring payable 3. Enter the day of the month this payable is due 4. Enter the discount or non-discountable amount 5. Max Recurrence - The total number of times that record should recur for payment. If the

maximum recurrence is ZERO, the payable will NOT export. 6. Will post how many times the transaction has been posted 7. Insert journal detail and click ok

Tag each AP and click the green arrow to send to AP

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Billing Groups/Multiple Phases of a job

Billing groups can be used for multiple phase jobs. They allow for partial billing and combined financials. For example your customer is getting tile in the kitchen and wood in the living room. Think of a billing group as a folder where these are 2 separate orders and the billing group allows you to connect them together.

First, create a new billing group. This box is displayed AFTER you click the billing group icon shown above.

Use this option to add the SECOND (and subsequent) orders to the billing group created on the first order.

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After you have created the billing group, new or existing orders can be added to it by clicking the green plus

Notice each order is listed within the billing group.

To open an order double click on the order.

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AIA Billing Reports

The ability to select lines to create the AIA Billing report has been added. All Job Costed Order Lines or Select Order Lines are the choices. To use AIA billing you MUST create a billing group and set the option of Partial Billing.

Notice the lines are no longer on this order but are moved to the new order

New Feature

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If All Job Costed Order Lines is selected, then the user can View, Save Only, or Save & Print.

If Select Order Lines is chosen, then the user can tag lines to use and edit description.

New Feature

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Apply AP Against order (Black Arrow) In Accounts Payables you can take the total amount of a payable and post the cost to the job

Click the Black Arrow and search for the Order

Once you have selected the order. The Payable will now show it has been tied to that order

The payable information will also show on the Customer Order when you choose Provider Information.

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Providers Postings

How to Create Provider Records from Schedule Pro Now that the installation is done, the installer will turn in his invoice attached to the RFMS Work Order. Go to Schedule Pro-File-Create Provider Earnings

1. Filter-Choose Not Created 2. Find-Choose your date range (choose Range and enter dates the installer was scheduled to

do the job

1. Tag the lines of services the installer did 2. Click Create Provider Records for tagged lines

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Do not accrue/do not pay Do Not Pay Selecting this option will put the provider records in a "Do Not Pay" status. This must be unchecked in order to Print and Post these records.

If a Provider record has "Do Not Pay" set and the record otherwise could not be edited because the order has been job costed in either a closed or an open month, if the user tries to edit the record a dialog box offering to remove "Do Not Pay" will display.

Do Not Accrue (ERRM ONLY)

If this option is selected when entering a provider record, the transaction will not be recorded in the journal. In addition, setup the Pay Status on a particular Supplier record (in Accounting) or on the Worker record (in Human Resources). The provider record will inherit that setting when entering a provider record.

Print Provider Earnings Report- Preliminary This is the report you will print to review installer pay. You will want to print this report and compare the services on it. If this report does not match the invoices the installers have turned in, you will need to make changes before you do your Final Report Go to Order Entry-Reports-Provider Earnings

Print Earnings Parameters

1. Report Type-Preliminary Print 2. Choose Ending Installation Date (Do not change Beginning installation Date) 3. Choose Pay Date- this is the day you will write checks 4. Make sure your store code is tagged 5. Choose to print preview the report-Once you get the hang of this, you can preview the report to

verify the amounts without having to actually print the report 6. Click Print

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Print Provider Earnings Report- Final/Post Once you have approved the Providers pay and ready to print checks for them. You will do a final print and post. This will post the Providers Earnings showing paid on the customer order, it will also remove this data from the Preliminary Report. Go to Order Entry-Reports-Provider Earnings

Print Earnings Parameters These parameter should be exactly what you chose when you printed the Preliminary report

1. Report Type-Final Print & Post 2. Choose Ending Installation Date (Do not change Beginning installation Date) 3. Choose Pay Date- this is the day you will write checks 4. Make sure your store code is tagged 5. Choose to print preview the report-Once you get the hang of this, you can preview the report to

verify the amounts without having to actually print the report 6. Click Print

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Print Installer Checks Once you have done the Final Print and Post for the installer jobs they have done for you, now you can print the checks.

Go to Accounting-File-Human Resources

Post HR from paid Providers Accounting-File-Prepare pay-Subcontractors Choose Period Ending Choose pay cycle Choose Period Beginning Check mark in Post HR from Paid Providers Choose Begin Paid Date (Pay date on Final Print and Post) Choose End Paid Date (should be the same as Begin Paid date, unless you’re paying for more than 1 pay period) Tag Departments Click ok Each installer should have Payroll ready for you to process the check The Earnings will say EARNINGS-PROV (this means it came from your posted provider records)

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When done entering all Payroll for all installers and you are ready to cut the checks. Click the Print Checks icon

Choose Check Register Choose Installer Receipt Register Verify all other information and print checks.

Output to CSV

New Feature

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Copy Browse (Ctrl-Alt-Shift-C) Ctrl-Alt-Shift-C now copies all the data from the filtered browse screen. Before, Ctrl-Alt-Shift-C only copied the data you could see on the page.

Word Merge This feature exports data for Invoices, Quote, or Estimate into a csv file and then merges it into an existing Microsoft Word Merge Template. The Microsoft Word Merge Template can be customized by users to fit their specific needs. Below is a list of some things that can be customized. Adding Fields Deleting Fields, Changing Font Style, Size and Color, Changing the Placement of Fields, Inserting Additional Text, Adding Supplemental Pages.

When highlighted on the customer Order – Choose

Word Merge

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Extra Costing Window

RFMS is giving you the ability to have “extra costing” options when you are receiving from Invoice or Costing from Invoice. These will carry over to the AP invoice without the need to edit the AP after costing from Invoice.

These are set up in System Options

Search for Extra Costing Label (two extra options)

Enter the Label Name and choose the default account code for the costing label

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Batch JobCosting This feature allows job costing multiple customer orders simultaneously. Select the appropriate parameters from the fields available and click Process. All Customer Orders that fall under the selected parameters will be processed. Criteria for Batch Job Costing:

Finds the greatest Date from Providers.

Finds the greatest Order Date from Order Header (including Overages).

Finds the first day of the month after the last Journal Close.

The greatest of these three will be used for Job Costing.

Order Entry>Reports>Batch Job Cost

Delivery Date

Choose the date to use by clicking the down arrow. When Invoice Date is selected as the Delivery Date, Estimated Delivery Date group will change to deal with Invoice Date. Note that the “Use Invoice Date” and “Invoice Date Required” selections are checked and disabled.

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User Providers Install Date as 1st Option for Del Date

Checking this box uses the greatest Provider Install date if available. If no install date available use Install dates.

Overhead Margin

Enter the appropriate Overhead Margin in the space provided. This will default to the Standard Overhead Margin percentages that are set in Configuration. Overhead may be calculated on Material, Labor, or Material plus Labor.

This field represents any percentage discount allowed to the customer on the invoice amount. Enter the appropriate amount in the space provided. This amount will be a factor in each order that is job costed through the Batch Job costing procedure.

Due Date

This date represents that date the invoice is due for payment. If a discount rate has been posted in the way that is described above, then the system will require you to then post a due date.

Sort Order

The ability to sort the batch and thus the report was added in version 10.5.5. The possible sorts are Order Number, Store, Order Number, Sold-To Name, Store, and Sold-To Name.

Gross Profit Percent/ Labor Profit Percent

Min – This field represents the minimum Profit % required for Batch Job Costing.

Max - This field represents the maximum Profit % required for Batch Job Costing.

Estimated Delivery Date (Invoice Date)

The date used here depends on what you choose in the Delivery date option. This will display the “Beginning” and “Ending” date fields.

Customers

Select All Customers (which is default) or select a single customer. In order choose a single customer, you must deselect the All Customer option by un-checking the box. Then you must click the F8 button to search for the appropriate one.

Invoice Date Required

If this parameter is selected, an Invoice Date must be present on each Customer Order in order to Batch Jobcost.

Include Orders on Hold

If this parameter is selected, orders that are marked as “HOLD” will be included in this Batch Job Cost routine, IF and ONLY IF all other criteria matches.

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Ship-To County Required

If this parameter is selected, a Ship-To County must be present on each Customer Order in order to Batch Jobcost.

All Lines must be in a Delivered Status

If this parameter is selected, all lines on the Customer Orders will display as Delivered after the Batch Job Cost routine has been run.

Provider Information Required

If this parameter is selected, Provider Information must be present on each Customer Order in order to Batch Jobcost.

Auto Balance Providers

If this parameter is selected, all Customer Orders being Job Costed by this Batch Job Cost routine will have its provider information automatically balanced.

Preview Result Report

After the Batch Job Cost takes place, the Result Report will display on your screen, if you have this parameter selected.

Batch processes printing functions Batch processing of picking tickets, picking sheets work orders (Including Custom Work orders) and cutting lines is available beginning with version 11.1.

The batch processing screens are similar to the customer orders browse screens. Orders are listed when picking tickets or work orders is selected and lines are listed when Cut lines is selected.

Records Available

Picking Tickets or Picking Sheets Orders available for processing are ones which are:

Not delivered

Either an Original order or a Claim

Have order lines in a cut status.

Use the find option to decide which lines to process.

• If Include Rolls, Items and Services are all checked, the Picking Sheet only shows Roll and Item Inventory, but will post Rolls, Items and Services.

• If the user decides to only check Include Rolls, for a Roll Report, then only Order Lines with Rolls will be posted. Then for a second report only checks Include Items, then only Order Lines with Items will be posted. Services would be skipped entirely.

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• Picking Tickets act the same always. So, if only Include Rolls is checked, but “Picking Tickets – Stage Orders” is used, only those Orders that have Roll Inventory to process will be selected, but all eligible Lines on the Order will be processed.

• Check Start Tagged to go to the browse with all the found orders tagged.

Work Orders Not delivered

Either an Original order or a Claim

Cut

Lines cut, (staged or delivered in errm) already will not be listed.

Use the find option to decide which lines to display.

Choices are:

Choose to include rolls, items and services.

If ready to cut only is chosen only lines ready to cut will display.

If not chosen, Inventory Lines in “None”, “Gen PO”, “On Order” or “Reserved” Status will be displayed and the status will show in pink. These Lines cannot be tagged for processing. The intent here is alert the user that there are Lines in the target filter that are not ready in the event that these Lines were overlooked for ordering.

• Check Start Tagged to go to the browse with all the found lines tagged.

Tool bar No editing is available from the tool bar.

View highlighted order or line

View lines on highlighted order.

View notes on highlighted order or line

Once records are tagged, use this button to start processing.

Use to find a specific range of records or a specific record. Alternately click the Find Tab on the left hand side. This find works the same as the ones for Customer Orders and Quotes. The list stays when switching between processes until the batch processing screen is closed.

Reset the browse list to include all records.

Tagging options Records are selected to be processed by tagging. Left click on a record or highlight a record and click the tag/untag button or Right Click and then click tag/untag. Using tag all is usually done after using the find feature to narrow the list.

Once records are selected by tagging, clicking the Printer Button process batches.

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Processing order is important!

Once a Line is Delivered / Staged, it cannot be picked up again unless the user sets the Line back to cut, so do not choose one of the selections to deliver lines if you want to run another picking document.

ERRM (Pick/Del Tickets) Click the Printer Button >Click the Picking Ticket button or File>Customer Orders>Edit>Print>Delivery Ticket In ERRM Picking Tickets moved line status to staged (In inventory line is reserved), Delivery Tikcet moves lines to delivered and post to the GL.

Hyperpay HyperPay is designed for fast distribution of payments from a check(s) for multiple Customer Orders. HyperPay makes it easy to verify totals and avoid posting errors before posting to receipts. "Payment Sets" are entered and saved until the payments are processed. (If HyperPay is closed and re-opened later, the payment sets added will still be there.) Several different payment Sets can be maintained at the same time. Multiple users can operate on different or the same payment set cooperatively.

HyperPay is a feature designed for large scale floor covering operations needing to post multiple payments quickly.

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HyperPay is a module that is much like the current RFMS Mult-pay interface. The difference is that HyperPay will allow many payment sets going on at once as well as allow multiple users to have access. In addition, payments may need to be applied to more than one customer in any given payment set. HyperPay allows quick posting of several checks from several customers to the corresponding customer orders making posting payments faster and easier than ever.

Import journal entries (via HR prepare pay) Using the CSV format with these exact headers:

Column A- Account: Chart of Account code and store code. Format as COA.Store

If no store code is selected RFMS will use the default store set in RFMS

Column B- Check Date: Transaction date that will be posted to the journal

Column C- Period Begin: This field is optional

Column D- Period End: This field is optional

Column E- Description: This field is the description in the journal entry

Column F- Debit

Column G- Credit

Transaction viewed from the Journal

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In the Accounting Module go to File Human Resources

In Human Resources go to File-Prepare Pay-Import Journal – Paychex. Select your file location for the csv file you created for the journal entries and choose Process

Online Bill Pay File>Accounts Payable>Check Writing On Line payments can be made in multiples from the check writing screen. Tag the AP invoices that need to be paid. On the check writing screen click On Line. This option allows including payables with a credit balance.

To effectively use the on-line payments function, setup a TRANSFER bank account. This account will be the checking account to select on the Check Writing Information Screen. (for details on how to do this, click here)

When On Line is chosen, the following warning message appears

After choosing the TRANSFER ACCOUNT as the Checking Account and clicking On Line, click OK. The following question will appear.

If yes is chosen, the Transfer Funds Screen pops up. Check your actual check register as the source register and the TRANSFER register as the destination register.

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Claims The Claims module in RFMS works essentially like the Order Entry module. The difference is that certain fields and general ledger postings have been modified to accommodate the tracking of supplier/mill credits when there is a problem with a job. A claim is automatically marked tax exempt and has negative lines.

The claim creation process starts with determining the current status of the materials in question. The following actions are provided for the different possible stages of the material:

1. Material has not been installed and is currently in the store's warehouse. 1.1. Skip to Add Claim

2. Material is on a jobcosted order. 2.1. Create a new order under the same customer name 2.2. Place this new order in a billing group with the original order 2.3. Insert a negative line for the damaged material on the new order 2.4. Run picking ticket (and delivery ticket for ERRM)

3. Material is on a non-jobcosted order. 3.1. On the existing order, insert a negative line for the damaged material 3.2. Run picking ticket (and delivery ticket for ERRM)

Once the material status has been determined from the previous steps, create the claim. From the File menu in Order Entry, select Claims

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Add Claim

Add the claim from the File menu in Order Entry

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Create Claim

Add Claim

Clicking the Add Claim icon opens the main Order Entry search list. Type in the search criteria for the original order, the burden order, or new created order in the billing group. A claim must be attached to an existing order.

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Associate to Existing Order

Search For Originating Order

Enter key search criteria for associated order.

Select Associated Order

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Select Associated Order

Select the associated order from Order Entry.

Claim Is Created

After selecting the order, key information is copied to the claim.

Customer Info

Key information from the order is copied to the claim.

Claim Against

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Select Claim Against

Double-clicking in the Claim Against box will open the Claim Against selection window.

Select Claim Against

Select Claim Against

Clicking the F8 control opens the Select info Source dialog to choose the Claim Against.

Select Info Source

This dialog allows the selection of either a Customer from the Customer List or a Vendor from the Vendor List.

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Claim Order

Claim Order

With the exception of the previously mentioned areas and the Claim Order area, the header for the claim is the same as a regular order.

Remaining Claim Components

After the previous information has been entered or selected, all other components of claim processing should follow all the procedures of the store. Assigning material, adding labor, creating picking ticket and work orders, should all follow the same processes.

At this point,

1. Defective material should be assigned to the claim. The material should be in the Reserved status and follow the normal picking ticket (and delivery ticket for ERRM) rules for dispersal of inventory. 2. Replacement materials should be added and ordered using one of the following:

2.1. To the Original order if not previously jobcosted. Upgrade charges can be collected using this process. 2.2. To the New order added to a billing group with the previous order if the the original order has been jobcosted. Upgrade charges can be collected using this process. 2.3. To the Claim, if the materials never left the warehouse.

3. Labor cost should be negotiated. If labor costs are contingent based on the finalization of the claim, a separate order/claim should be established and attached to the billing group. 4. Freight costs should be reviewed and added to the claim. 5. Work orders should be issued. 6. Job checked for completion and accuracy.

Processing

Processing a claim is the order entry equivalent of job costing. The only differences are the General Ledger accounts that are used for the transaction.

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Claims should be processed (job costed) immediately upon completion of the job, not when credit is received. Once the installer has finished and any inspections that the store normally goes through are completed, the claim should be processed.

Many clients report waiting to process until the credit has been received. This should be discouraged. It is important not to delay and processing immediately is recommended for the following reasons:

1. Processing immediately, accurately reflects the Claim process in the financial statements. The SEC defines the revenue recognition process as being complete when ownership of the goods has shifted to the buyer, as well as the risks of ownership. The buyer must also have accepted the goods. Accordingly, when the claim has been successfully completed, the claim should be processed (job costed). 2. Processing begins the aging process for the claim and gives accurate reporting to ownership. When representatives from claimed-against companies visit the store, the claims aging should be reviewed with them on each visit. 3. An accurate representation of the true cost of the claim needs to be presented to management. If the company actually spent $X on fixing the issue and the vendor only pays $Y, management needs to be aware of the shortcoming. Adjusting the claim to the amount of the credit hides the true cost of the claim. No client waits to see what the customer decides to pay and changes the order to match before jobcosting - claims should be no different.

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Post Mill Credit

Register

The register selected for Claims should be the internal use register. In the example, this registered is identified as "CLEARING", it may also be SUSPENSE, IN HOUSE, etc. It should not be a part of the daily processing registers such as CASH, CHECKS, VISA, etc.

Discount

The amount entered here is typically the amount of the credit from the Vendor. However, it may also represent the amount to be written off or an amount received from the customer.

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Accounts Payable

Invoice Number

In the invoice field, key in the corresponding credit memo number for the vendor. If this number is not available, use the claim number.

Non Discountable

This field contains the corresponding dollar amount from the claim.

If this transaction's purpose is to:

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1. record the credit from the vendor, click OK. 2. write-off the remaining portion of a claim, adjust this amount to $0 and refer to the additional instructions below in "Distribution". 3. receive a payment from the customer, adjust this to $0 and refer to the additional instructions below in "Distribution".

Modifying the distribution allows for non-standard processing for claims that are settled outside the normal vendor credit process.

If the claim is settled by:

1. Normal process, no changes need to be made. 2. A write-off:

a. once the Non-Discountable amount has been entered, the distribution will be out of balance. b. Click the Insert button and enter the account number associated with claims write-offs. The balancing dollars will already be in the distribution line. c. Select OK for the line and OK for the total AP.

3. Additional funds from the customer: a. once the Non-Discountable amount has been entered (probably changed to $0), the distribution will be out of balance. b. Click the Insert button and enter the account number associated with Suspense Account. The balancing dollars will already be in the distribution line. c. Select OK for the line and OK for the total AP. d. From the bank account that will be receiving the deposit, enter the amount and uncheck Deposit for Sales Income. Enter a description including the CL number e. On the account distribution line, enter the General Ledger Account number for the Suspense account and accept.

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Balancing Claims

Balancing claims is essentially no different than balancing account receivable. There is one key difference in balancing Claims:

Claims does not have a general ledger account associated with "customer deposits". Therefore, credit memos received before the claim has been processed (job costed) are posted to the Mill Claims Due account - effectively netting prepaid credit memos against any processed claims.

To balance, you must run the month end Accounts Receivable report with both the Print A/R Report option and Print Customer Deposits Report option checked and add the two together. The sum should match the Mill Claims Due on the balance sheet.

Print A/R Report

Represents Claims that have been processed (job costed)

Print Customer Deposits Report

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Represents Credit Memos or payments that have been paid in advance of processing (job costing)

Claims Only

Limits the reporting to just claims.

Smart search/save In many places, there is an option to save a filter so that it can be loaded easily.

To create a Saved Filter,

1. On the Find Screen, fill in all the fields needed for the search. 2. Click Save and the Save Current Filter screen opens. Type in a File Name.

To Load a Saved Filter, right click on the Find button

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To edit a saved filter or use it as the basis for a new filter, click Load and select the Saved filter

from the Select Filter screen. Highlight the filter's name and click the Select icon

Budgets The RFMS Budget program allows you to set up one or more budgets, using the data in your general ledger and journal files (income and expense accounts). To work properly, you must have the General Ledger module activated and for accurate reporting, the G/L should contain valid information. Using the budget program actually involves just a few simple steps. To get started you need only to set up at least one budget configuration. If you have the G/L installed, you can import that information into the current years budget as a starting point. The budget program will import from closed G/L periods first, then closed journal periods. After that, zeros will be used for months with open journal files. You can then modify the imported data for each month. After entering at least one budget configuration, you need only to print the three budget reports to see how you are doing according to your budget.

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Add Budget Sheets Accounting>File>General Ledger>Budget>Budgets.

The RFMS Budget program allows you to have more than one budget at a time. To add a budget sheet, select the Add/Edit Budget Sheet from the Accounting Module.

You have the option to insert a new budget. Click on the Insert icon.

Create a Budget name for your new Budget Sheet.

Select the beginning month in which you will have your new budget begin and insert the current year as well.

Choose to apply your new budget to one store or all stores.

You may also make changes to an existing budget by clicking on the Edit Icon.

If you need to delete a budget, click on the Delete icon.

Changing a Budget Record Accounting>File>General Ledger>Budget>Budgets.

Click the Edit icon.

This screen allows you to change an existing budget. You have the option to clear all previous budget information.

Manual Entry

This option allows you to enter individual budget dollar amounts for each month.

Quick Entry

This option is the fastest method of entering budget data.

Percentage Entry

The percentage entry allows you to apply a percentage calculation to each month.

Ad Hoc Entry

The ad hoc entry method allows you to enter any dollar amount you desire into each month.

Tie to Another Code

The method allows you to format a budget based on another account code.

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Add Budget Sheets

Accounting>File>General Ledger>Budget>Budgets.

The RFMS Budget program allows you to have more than one budget at a time. To add a budget sheet, select the Add/Edit Budget Sheet from the Accounting Module.

You have the option to insert a new budget. Click on the Insert icon.

Create a Budget name for your new Budget Sheet.

Select the beginning month in which you will have your new budget begin and insert the current year as well.

Choose to apply your new budget to one store or all stores.

You may also make changes to an existing budget by clicking on the Edit Icon.

If you need to delete a budget, click on the Delete icon.

Memorized reports printing Reports can now be saved for easy running in the future. To save a reports parameters click the Save button of the report screen. Note – not all reports have the save function.

Next enter a name for the saved report and click SAVE.

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To retrieve a saved report click Load button, the list of saved reports is displayed, highlight the report you wish to use and click finger button. To delete a saved report click the red X.

Saved reports can be specified to be auto run and emailed using the Windows scheduler. Contact your tech for more information as this is not a service RFMS configures/installs.

Return found inventory

Inventory>Utilities>Return/Found Inventory

This routine allows inventory to be entered without posting a payable. Returns can ONLY be made into an open GL period. This routine will automatically post the correct amount into Cost of Goods Sold (credit) and Inventory (debit). This routine is recommended for inventory returned on orders that were not run through RFMS Customer orders or inventory found with an unknown origin.

The Invoice Number will be set to "RETURN/FOUND". Initially, this routine will have a Level 1 password set.

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While this routine is a simple way to re-enter merchandise returned from customer orders, entering a negative line on the original customer order will return the material to inventory, adjust the balance of the customer order, and affect commissions and sales reporting. If the original order is job costed in a closed period, another order could be entered with the negative line. To keep the two orders together, they could be grouped into a billing group.

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