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Academic Probation
Academic Advising
OverviewO Understand why you are on
academic probationO what is academic probation?
O Learn how to calculate your GPAO Learn CI’s policies O Other results of being on
academic probationO Strategies to help you be
academically successfulO Where you can go for help
What is Academic Probation?
O Academic Probation is a result of
a student’s cumulative or CI GPA falling below a 2.0O If you have taken classes outside
of CI, you have two GPAs: your CI GPA and your overall cumulative GPA. If any of the 2 are below a 2.0, you are placed on academic probation
Academic Probation Policy
O Students on academic probation are required to have mandatory advising.
O An “Advising Hold” is placed on your account, which prohibits you from adding or dropping classes. O Once you have met the mandatory advising
process, your advising hold will be removed.
O Students on probation are limited to 13 unitsO Refer to Probation & 13 unit limit FAQs
Other Academic Policies
O Add/Drop PolicyO Only 3 weeks to add or drop classes
O WithdrawalsO Students can only withdraw from
classes weeks 4 through 12 for “serious and compelling reasons.”
O Note that failing is not a “serious and compelling reason” to withdrawal
What happens if I don’t get off academic probation?
O Students will be academically disqualified, if their CI and/or CUM GPA falls below the following: (after having been on academic probation previously) O As a freshman (29 units or less) - 1.50 O As a sophomore (30 – 59 units) - 1.70 O As a junior (60 – 89 units) - 1.85 O As a senior (90 + units - 1.95.
O Students’ records will be evaluated for disqualification at the end of each semester. O You cannot be placed on probation for the first time and be
disqualified the same semester.O Students who have previously been on probation at CI & fall
below the aforementioned GPA will be academically disqualified, even if the probation and disqualification semesters are non-consecutive.
How do I get off probation?
O Once your cumulative and/or CI GPA are at a minimum 2.0 GPA, you will be off academic probation.
O You must do well enough this upcoming semester to balance against your current GPA.
Calculating a GPA
O All attempted units in which you received an A, B, C, D, F, IC, WU, etc. are factored into your GPA.
O If you took any courses for CR/NC (i.e. Math 94, Math 95 or Math 399) or received an I, these are not factored into your GPA or attempted units.
Calculating a GPAO Letter grades are assigned grade points. To
calculate your GPA, take your total grade points and divide by your total units attempted.
Example:PSY 213 3 units C- 5.1 grade pointsHIST 270 3 units B- 8.1 grade pointsSOC 100 3 units D 3 grade pointsPSY 317 3 units C+ 6.9 grade pointsTotal attempted units 12 Total grade points 23.1
23.1 grade points divided by 12 attempted units =
1.92 GPA
Your CI TranscriptO Go to CI Records
O Then your Student CenterO Go to other academic drop down
menuO Transcript: View Unofficial & click >>
Your CI Transcript
Your CI Transcript
• You will need to identify your total attempted units & current CI GPA• Your total attempted units are on the term totals/cum totals column; make
note of the red arrow.• To Identify your class level at the end of the term, refer to the middle
column, blue arrow: these are your completed units – add them to the units you are attempting this term to determine your total units at the end of this term.
Probationary Semester Action Plan
• You will be filling out the Probationary Semester Action Plan as you review the rest of this PowerPoint.
• Start by noting your probation box status• Check off the factors that affected your academic work last term• Identify your attempted units and GPA on transcript• Check off your class level after you complete this next semester
How to find your attempted units and GPA
The following 4 slides explain how to find the aforementioned – separated by 3 groups of students (refer to the one that applies to you)
O Group 1 – you have only attended CIO Group 2 – you have attended another school
(ex. community college or university), but this was your first semester at CI, and your CI GPA is deficient
O Group 3 – you have attended another school and multiple semesters at CI, and your CI GPA is deficient
Group 1: If you have only attended CI
• Your attempted units are located under the CUM TOTALS (ex. 21)• If you have taken a CR/NC class (excluding Math 94 or Math 95),
deduct it from your attempted units total• Your CI/CUM GPA will be noted next to CUM GPA
Group 2: If this was your 1st semester
• Your attempted units are located under the TERM TOTALS (ex. 13)• If you have taken a CR/NC class (excluding Math 94 or Math 95), deduct it
from your attempted units total• Your CI GPA will be noted next to TERM GPA
Group 3: If you’ve attended another school & multiple semesters at CI
• You will need to add the attempted units located under the TERM TOTALS for every semester you’ve attended CI (ex. 16 + 12 = 28)
• If you have taken a CR/NC class (excluding Math 94 or Math 95), deduct it from your attempted units total
• Find your CI GPA in your CARR (Academic Requirements)
Find CI GPA in CARR
O The CARR can be found in the Academic Requirements or Academic Advisement Report link in your Student Center.
To figure out what is needed to get off probation . . .
OGo to Academic Advising websiteO Then Current Students
O GPA Calculator
1. Enter “Desired GPA”: 2.02. Enter your “Current GPA”3. Enter your “Attempted Units (To
Date)”: 4. Enter Total Units (This Semester”)
{what you’ll take this term excluding CR/NC classes}
To figure out what is needed to get off probation . . .
O Once you enter Desired GPA, Current GPA, Attempted Units & Total Units, you will get the Average GPA needed to get off probation for this semester.
O Enter this GPA (ex. 2.35) on your Probationary Semester Action under the “Semester GPA needed to get off probation”
O At the bottom, it will show you the average grade you need to receive (ex. C+ to B- average)
To figure out what is needed to get off probation . . .
If you will be repeating a class . . .
1. Choose the “Units” the class is worth2. Choose the “Grade” of the class you
are repeating3. Then press calculate.
*Repeating classes improves GPA faster
What if I don’t think I can attain the semester GPA goal to get off
probation?
O Under “Desired GPA,” change the GPA to the minimum GPA needed to avoid academic disqualification for your class level (refer to slide 6)
O Enter this GPA (ex. 2.91) on your Probationary Semester Action Plan under the “Semester GPA needed to avoid academic disqualification”
O If you still do not think you can attain this GPA, repeat a class for this semester.
Repeating a ClassO Quickest way to raise GPA (especially
for F, IC or WU grades). O May repeat up to a total of 12 units at
CI for grade forgiveness. Beyond 12, 12 additional units will be averaged into the GPA. This policy may only be used on grades of “WU”, “F”, “D-“, “D”, “D+”, “C-“ or “IC”.
O This policy may not be used on grade of “C” or higher, “I” or failing grade as a result of academic dishonesty.
O Individual classes can only be repeated once
Conditions for Repeating Classes
O Required class in your major, and major requires “C” or better
O You know you could be successful in the class, if you spend enough time studying or go to tutoring
O You’re likely to get academically disqualified if you do not repeat a class
O You do not have to repeat the class with the same professor, (unless he/she is the only one who teaches the class)
When not to repeat a class
O You have changed your majorO You will spend 50% of your time on this
class – just to get a “C,” and would only have 50% of time left between your other classes
O You are positive that you cannot pass said class even with extra tutoring
O You have already repeated the class once
What else is affected by being on Academic Probation at CI?
O Financial AidO Check out the Financial Aid FAQs website for
information about meeting “Satisfactory Academic Progress” (SAP)
O ScholarshipsO Usually have minimum GPA requirements to attain
and maintainO Campus clubs
O To be a club officer, you must have a 2.5 GPAO Transferring to another 4-year institution
O Cannot be admitted to another school if you are not in good standing
O Mental Health – it can be stressful to be on probation
A few things to consider at the beginning of each semester
O Course loadO Choose a manageable load,
considering your other responsibilities: work, family, etc.
O 13 units limitationO Students on academic probation
cannot be enrolled in more than 13 units. Refer to Records’ FAQs.
O Limit social timeO Reduce work hours, if possibleO Talk with your professors
O Use office hours
What happens if your GPA does not improve?
ODepending on your class standing, you may be subject to academic disqualification. This means you must take courses through Open University at CI to bring up your GPA if you choose to return to CI.
OIf you are not disqualified and your GPA remains below a 2.0, you will still be on academic probation.
Where to go for helpO Academic Advising CenterO The Learning Resource CenterO STEM CenterO The Writing Center
O CI Writing GuideO Career Development ServicesO Student Health ServicesO Personal Counseling ServicesO Educational Access Center/DRPO Financial AidO Housing and Residence LifeO Professors, Faculty AdvisorsO How to Study websiteO www.studentlingo.com/csuci
Plan(s) of Action/Student Commitment
Check off and complete what you will plan to do this semester to improve, get help, etc.
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