ABNAN PostCap

ABNAN

Work Instruction

ABNAN Post Capitalization

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Purpose

Use this procedure to capitalize an asset that was incorrectly expensed in the previous fiscal year and verify the posting with Asset Explorer - AW01N .

Trigger

Perform this procedure when an asset that was incorrectly expensed in the previous fiscal year is identified.

Prerequisites

The amount to be capitalized should be known.

Menu Path

Use the following menu path to begin this transaction:

N/A

Transaction Code

ABNAN

Helpful Hints

R/O/C column in tables represents Required, Optional, or Conditional entry. This procedure is rarely used (only to correct errors). To correct this year in the same Fiscal Year (FY), use transaction ABZON - Acquisition with

Automatic Offsetting Entry . If this is not sufficient, the error must be corrected by journal entry.

ABNAN

Work Instruction


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Procedure1. Start the transaction using the menu path or transaction code. The Enter Asset Transaction: Post

Capitalization screen displays.

Enter Asset Transaction: Post-Capitalization

2. As required, complete/review the following fields:Field R/O/C Description

Existing asset R The main number, and sub-number if applicable, of an asset master record that already exists.

Example:400019

ABNAN

Work Instruction


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Field R/O/C Description

Subnumber R The number which, together with the main asset number, uniquely identifies a fixed asset in Asset Accounting. The asset subnumber must be numerical. Asset subnumber provides separate management of later acquisitions to a main asset and can represent complex fixed assets with their component parts.

Example:0

Document Date R Appearing in the document header, it is used primarily as the document input date.

Example:07/10/2007

Posting Date R The date a transaction is posted within the system.

Example:07/10/2007

Orig. val. date R The original value date corresponds to the date the item was in possesion. It can be different from the posting date and document date, however, it cannot be different than the posting year. This is the date that the materials or services are received.

Example:06/30/2007

Amount posted R Amount posted on document.

Example:10000.00

Quantity R Number of items being processed.

Example:1

Text R Free text field used to provide additional information or an item description with reference to the current activity.

Example:To capitalize an asset expensed in the previous yr

ABNAN

Work Instruction


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3. Click Simulate .


4. Click Post (Ctrl+S) .SAP displays the following message: "Asset transaction posted with document no. COP1 XXXX ."

ABNAN

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5. Click Exit . The SAP Easy Access screen displays.

ABNAN

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SAP Easy Access


Command R Action/transaction to be performed or completed.

Example:aw01n

Use Asset Explorer - AW01N - to verify the posting.

7. Click Enter .

ABNAN

Work Instruction


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Asset Explorer


Asset R The number which, together with the asset subnumber, identifies a fixed asset in Asset Accounting.

Example:400019

9. Click Subnumber field .10. As required, complete/review the following fields:


ABNAN

Work Instruction


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Subnumber R The number which, together with the main asset number, uniquely identifies a fixed asset in Asset Accounting. The asset subnumber must be numerical. Asset subnumber provides separate management of later acquisitions to a main asset and can represent complex fixed assets with their component parts.

Example:0

11. Click Enter .

Asset Explorer

12. Click AsstVal date field .

ABNAN

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This is the Credit to the City of Portland.

13. Click Exit .

ABNAN

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Result

You have successfully capitalized an asset that was previously expensed in error and verified the posting in Asset Explorer.

Documents

ABNAN PostCap