Microsoft®

Word 2010

T h e O r i g i n a l Q u i c k R e f e r e n c e G u i d e s

New in Word 2010! ...plus Shortcut and New Feature page!

T A B L E O F C O N T E N T S

Using the Backstage ViewThe Backstage View replaces the File menu and Office Button from previous versions of Microsoft Office. You can access common commands such as Open, Save, and Print here.To create a new document: click , then click New. Select a template if desired, or double-click on Blank document to start from scratch.To save a document: press CTRL+S or click , then click Save. Type a file name if needed, choose a location to save the file to, and click Save.To open a document: press CTRL+O or click , then click Open. Select the document and click Open, or click the arrow for a menu of options (e.g. Open as Copy).To access program preferences: click , then click Options.

Using the RibbonThe Ribbon contains common commands and tasks used to make changes in Word, grouped in context-sensitive tabs.To fully customize the Ribbon: right-click anywhere on the Ribbon and choose Customize the Ribbon.

Using the Quick Access ToolbarTo add a command to the Quick Access Toolbar: right-click the command icon on the Ribbon and choose Add to Quick Access Toolbar.To customize the Quick Access Toolbar: right-click anywhere on the Ribbon and choose Customize Quick Access Toolbar.

Microsoft Word is a word processor that can be used to create documents with text, tables, graphics, reference and navigation sections, and much more. Word 2010 introduces a versatile Navigation Pane for finding text and organizing documents, and expands its suite of image

manipulation tools to include a screenshot capture feature, new artistic effects, and an enhanced SmartArt gallery.

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2 Word BasicsSetting Up DocumentsPage & Section BreaksThemesTabsSelecting, Copying & PastingFormatting Text & Paragraphs

3 More Word BasicsStylesThe Navigation PaneFind & ReplaceHeaders & FootersPage NumbersBookmarks & Hyperlinks

4 Graphics, Tables & Quick PartsInserting & Formatting ImagesText WrapSmartArtTablesQuick Parts

5 Reference Tools & Mail MergeTable of ContentsFootnotes & EndnotesCitationsBibliographySetting Up a Mail Merge

6 Reviewing, Viewing & PrintingSpelling & GrammarChange TrackingProtecting DocumentsDocument ViewsPDF & Printing

Click to access Backstage View.

Remove Background tool.

See Formatting Images, page 4.

The Navigation Pane. See

Working with the Navigation Pane,

page 3.

Quick Access Toolbar Contextual tabs appear when you select objects like pictures or tables.

Document info at a glance. Click on a section for more details.

Selected image. See Working with Graphics, page 4.

Document view area. See Document Views, page 6.

Spelling mistake. See Spelling and Grammar, page 6.

Section header. See Using Styles, page 3.

Page header. See Creating Headers and Footers, page 3.

Click to access Word help.

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2Setting Up DocumentsClick the tab to view page setup options.To set margins: click Margins in the Page Setup group. Choose a margins setup from the menu, or click Custom Margins to open the Page Setup dialog box. Enter your custom margin values and click OK.To set columns: click Columns in the Page Setup group. Choose a column layout from the menu, or click More Columns. Set column options (e.g. Number of columns, Width, Spacing) and click OK.General Tip: Click the icon in the lower-right corner of any Ribbon group to open a dialog box with more options.

Inserting Page and Section BreaksAdding breaks between pages or sections is good practice for fine-tuning layouts. Individual sections within a single document can have different margins, page numbering, headers and footers, and other custom formatting.To insert a break: click the location in the document where you want to insert a new break. Under the tab, click Breaks in the Page Setup group. Choose a break option from the menu.

Working with ThemesThemes are coordinated fonts, colors, and effects that can be applied to an entire document — a good way to avoid formatting many individual elements.To apply a default theme: under the tab, click Themes. Choose a theme from the Built-In gallery.To create a custom theme: under the tab, click Colors in the Themes group. Choose a color theme from the Built-In gallery, or click Create New Theme Colors to choose colors manually. Click Fonts and choose a font theme, or click Create New Theme Fonts to specify fonts for both headings and body text. Finally, click Effects and choose a suitable effects package (borders, shadows, etc.).To save a custom theme: under the tab, click Themes. Click

Save Current Theme, located at the bottom of the gallery. Choose a file name and location for the new theme, and click Save.To use a custom theme: under the tab, click Themes. Click

Browse for Themes. Navigate to and select the theme file, and click Open.

Working with TabsPress the TAB key to indent a single line of text. To indent an entire paragraph or set up custom tab stops, use the ruler.Tip: It is helpful to view formatting markup when working with tabs. To display paragraph and formatting symbols in a document, click the tab, then click the Show/Hide icon in the Paragraph group.

To display rulers: under the tab, check the Ruler box in the Show group.To indent a paragraph using the ruler: select the paragraph you want to indent. Click and drag the Left Indent marker on the ruler to where the paragraph will begin.Tip: You can click and drag any tab marker on the ruler to reposition it.To remove a tab marker: click and drag it off the ruler.To remove all tab markers: double-click any tab marker on the ruler to open the Tabs dialog box. Click , and then click OK.

Working with TextClick the tab to view common text editing and formatting options.

Selecting, Copying, and PastingTo select text, click a starting point in the document and drag the mouse to highlight text. To select text using the keyboard, place the cursor at a starting point, hold SHIFT, and use the arrow keys to expand the selection. Hold CTRL as well to expand the selection more quickly.

Copy selection .................................................................................................... CTRL+C Cut selection ...................................................................................................... CTRL+X Paste ...................................................................................................................CTRL+V

To preview paste options: copy the text to be pasted. Right-click the destination area in the document and, in the Paste Options area of the menu, hover your mouse over an icon (e.g. Keep Text Only). You will see a preview of what the pasted text will look like in your document. Click to apply the paste.

Formatting TextSelect the text you want to format and, under the tab, choose an option from the Font group. Press CTRL+D to open a dialog box with advanced options.

Apply bold text .................................................................................................. CTRL+B Apply italic text ................................................................................................... CTRL+I Apply underline .................................................................................................CTRL+U

Tip: Click to choose different underline styles. Increase font size ................................................................................................ CTRL+] Decrease font size .............................................................................................. CTRL+[

To change font color: click to apply the current color (e.g. red) to the selected text, or click to choose a new color.To apply text effects: select the text you want to apply an effect to. Click . Choose an effect from the gallery, or use the categories (e.g. Outline, Shadow) to browse specific effects. Click on an effect to apply it.Tip: Customize effects by clicking the Options menu item (e.g. Reflection Options) at the bottom of each effects category gallery.To remove all formatting from text: select the text and click the Clear Formatting icon in the Font group.

Formatting ParagraphsSelect the text you want to format and, under the tab, choose an option from the Paragraph group.

Align text left ......................................................................................................CTRL+L Center text ......................................................................................................... CTRL+E Alight text right ................................................................................................. CTRL+R Justify text ........................................................................................................... CTRL+J

To create a bulleted or numbered list: select the text you want to turn into a list. Under the tab, in the Paragraph group, click the appropriate icon for the type of list you want to create.

To adjust line spacing (e.g. double-space): select the text you want to adjust spacing for. Under the tab, in the Paragraph group, click the Line and Paragraph Spacing icon . Choose a spacing option from the menu (e.g. 2.0 for double-spacing).

Word Basics

Click the tab selector to change the active tab marker.

Click the View Ruler icon to toggle rulers on or off.

Click on the ruler to place a tab marker.

Double-click to open the Tabs dialog box.

After you have pasted text, press CTRL or click to choose exactly what is pasted (formatting, text only, etc.)

Click the drop-down arrows to further customize your list.

Numbered lists

Bulleted lists Multilevel lists

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3More Word Basics

Using StylesStyles are useful because they define sections of your document, like headings, quotes, and emphasis, in a way that Word can understand and use for other tasks, such as generating a table of contents. If you use Styles to format documents, you can modify a style and every section of text in the document that uses that style will instantly be updated.To choose a Quick Style set: under the tab, click Change Styles in the Styles group. Click Style Set, then choose an option from the fly-out menu.Tip: Click the icon in the lower-right corner of the Style group to open the Styles Pane, which allows you to view, manage, and work with document styles.To choose custom paragraph spacing: under the tab, click Change Styles in the Styles group. Click Paragraph Spacing, then choose an option (e.g. Compact, Tight, Double) from the fly-out menu.To apply a style: select the text you want to apply the style to. Under the tab, hover your mouse cursor over an option (e.g. Normal, Heading 1, Title) in the Style gallery to preview how it will look. Click to expand the gallery, if desired. Click on a style to apply it.To modify a style: under the tab, right-click on the style you want to update and choose Modify from the menu. Make changes to the style as needed (click for more options), and click OK.

Working with the Navigation PaneNew in Word 2010, the Navigation Pane makes it easy to search for text in a document, jump to a specific page, and re-arrange section headings. Press CTRL+F to open the Navigation Pane or, under the tab, check the Navigation Pane box in the Show group.

To search using the Navigation Pane: type search terms into the Navigation Pane Search box and press ENTER. If necessary, click the Search Results tab to view results. Click on a result to jump to its location in the document.Tip: Narrow your search by selecting part of a document before following the steps above.To search for specific objects (e.g. tables, graphics): click the drop-down arrow beside the Search box, and choose an object type from the menu.

Find and ReplaceYou can access the familiar Find and Replace dialog box from older versions of Word by clicking the drop-down arrow beside the Search box, and choosing

Advanced Find from the menu. Alternatively, press CTRL+H.

The Headings Tab

Click the Headings tab in the Navigation Pane to view a list of all headings and subheadings in a document (see Using Styles, above, to designate headings).

Right-click on a heading for a menu of available actions.

You can also quickly move a section of text to another part of the document by clicking and dragging a heading to a different place in the Navigation Pane list.

Creating Headers and FootersHeaders and footers display information such as section titles and page numbers above and/or below the main document content on each page.1. Under the tab, click Header or Footer in the Header & Footer

group. Choose a built-in header or footer from the gallery, or click Blank to create your own.

2. Make changes to the header or footer using the options available under the Header & Footer Tools Design tab. You can also add new design elements from the tab.

Tip: Edit a header or footer at any time by double-clicking on it. To return to normal editing, double-click anywhere in the document body.To remove a header or footer: under the tab, click Header or Footer in the Header & Footer group. Choose Remove Header or Remove Footer from the menu.

Working with SectionsIf a document is divided into sections (see Inserting Page and Section Breaks, page 2), each section can have its own header and footer. Under the Header & Footer Tools Design tab, use the buttons in the Navigation group to move between various headers and footer areas. If a document features a cover page that does not need headers or footers, check the Different First Page box in the Options group.

Inserting Page NumbersUnder the tab, click Page Number in the Header & Footer group. Choose a location (e.g. Top of Page) from the menu, then choose a built-in page number style from the gallery.To change page number formatting: under the tab, click Page Number in the Header & Footer group. Choose Format Page Numbers from the menu. Make changes as desired and click OK.To remove page numbers: under the tab, click Page Number in the Header & Footer group. Choose Remove Page Numbers from the menu.

Linking within DocumentsInsert a bookmark to mark a location within a document. You can then create a hyperlink that points to your bookmark, and readers will be able to click the link to quickly jump to the bookmarked location.

Inserting a BookmarkClick the place in the document where the bookmark will be inserted. Under the

tab, click Bookmark in the Links group. In the Bookmark dialog box, type a name for the bookmark and click . The bookmark is placed and added to the list.

Inserting a HyperlinkSelect the text or object that will become a hyperlink (people will click here to navigate somewhere else). Under the tab, click Hyperlink in the Links group. In the Insert Hyperlink dialog box, choose a link type from the left-side Link to pane. Bookmarks appear under Place in This Document. Choose the location to link to, and click OK.To follow a hyperlink: hold the CTRL key and click the link.To edit a hyperlink: right-click the link and choose Edit Hyperlink from the menu. Make changes as desired and click OK.Tip: Click to add a note that will appear when other readers hover their mouse cursor over the link.To remove a hyperlink: right-click the link and choose Remove Hyperlink from the menu.

Headings tabPages tab Search Results tab

Click to jump to this text in your document.

Click for more search options.Search box

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4Graphics, Tables & Quick Parts

Working with GraphicsInserting an Image File From Your ComputerIn the document, click to select where the image will appear. Under the tab, click Picture in the Illustrations group. In the Insert Picture dialog box, browse to and select the graphic file you want to insert. Click .

Capturing and Inserting a ScreenshotOpen the program or window you want to take a screenshot of. Under the

tab, click Screenshot in the Illustrations group. Click on an option under Available Windows to insert a full screenshot, or click Screen Clipping to click and drag a box around the specific area you want to capture.

Formatting ImagesClick on an image to select it and to display the Picture Tools Format tab on the Ribbon. Right-click on an image and choose Format Picture to open a dialog box of advanced formatting options.

Tip: Right-click on an image and choose Size and Position from the menu to make precise changes to image size, rotation, and scale.

To remove the background from an image: 1. Under the Picture Tools Format tab, click Remove Background in the

Adjust group. Click and drag the corner handles of the box that appears, making sure the part of the picture you want to preserve is inside the box.

2. Under the Background Removal tab, click Mark Areas to Remove, then click on various areas in the image background to provide reference points for what to remove. Click Keep Changes to remove the background.

To apply an artistic effect to an image: under the Picture Tools Format tab, click Artistic Effects in the Adjust group. Hover your mouse cursor over an effect to preview it, and click to apply an effect to your image.Note: Artistic effects can only be applied to certain images (e.g. photos).To remove formatting changes made to an image: under the Picture Tools Format tab, in the Adjust group, click the Reset Picture icon .

Image Positioning and Text WrapClick to select the image. Under the Picture Tools Format tab, click Position in the Arrange group. Hover over options in the gallery to preview how they will look, and click to apply a position setting. Click Wrap Text to preview and select how document text will flow around the picture. Click the Align icon

to make further adjustments if needed.

Inserting SmartArtUse SmartArt to add custom visual aids like flow charts and organizational structure illustrations to your documents.To insert SmartArt: in the document, click to select where the SmartArt will appear. Under the tab, click SmartArt in the Illustrations group. Choose a category (e.g. List, Process) from the left-side pane, then select the SmartArt you want to insert. Click OK.Tip: With the SmartArt selected, use the options under the SmartArt Tools Design and Format tabs to make changes to layout and formatting.

Working with TablesInserting a TableClick to select the place in the document where the table will appear. Under the

tab, click Table Insert Table. Choose the number of columns and rows you want, and how content will fit within cells. Click OK.To insert a pre-designed Quick Table: under the tab, click Table

Quick Tables, and choose a table from the gallery.

Table DesignClick and drag to select rows, columns, or multiple cells.

To insert new columns or rows: in the table, select a cell adjacent to where you want to insert a new row or column. Under the Table Tools Layout tab, choose an option (e.g. Insert Above) from the Rows & Columns group.To delete a cell, column, row, or entire table: select the table or part of the table you want to delete. Under the Table Tools Layout tab, click Delete in the Rows & Columns group and choose an option (e.g. Delete Rows).To AutoFit a table to its cell contents: under the Table Tools Layout tab, click

AutoFit in the Cell Size group and choose AutoFit Contents from the menu.

Table StyleSelect the table. Under the Table Tools Design tab, choose a style from the Table Styles gallery. For advanced customization, click to expand the gallery and choose Modify Table Style (or New Table Style to start from scratch).Check the boxes in the Table Style Options group to add emphasis to parts of your table (e.g. Header Row).

Working with Quick PartsQuick Parts are pre-designed Word elements, such as cover pages, headers, and watermarks, that you can add to a document. Quick Parts can be accessed through the Building Blocks Organizer.To open the Building Blocks Organizer: under the tab, click Quick Parts in the Text group. Choose Building Blocks Organizer from the menu.

To add a new Quick Part: select the Word element you want to save as a Quick Part. Under the tab, click Quick Parts and choose Save Selection to Quick Part Gallery. Enter property details and click OK.

Click and drag to rotate the image.

Click and drag to move the image.

Click and drag a corner handle to resize the image.

Click to display a helpful text entry pane.

Use the corner handles to resize SmartArt.

You can select and customize individual SmartArt objects.

Header rowBanded rows

Click and drag to resize.

Total row

Click to select entire column. Click to select entire table.

Click and drag to resize.From the last cell in the table, press TAB to add a new row.

Click on a heading to sort the list of Quick

Parts.Preview of selected Quick Part

Add selected Quick Part to current document page.

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5Reference Tools & Mail Merge

Table of ContentsBefore generating a table of contents, make sure your document is formatted with heading styles (see Using Styles, page 3).1. Click to select the place in the document where the table of contents will

appear. Under the tab, click Table of Contents.2. Click on a built-in option from the gallery to insert a table of contents right

away, or click Insert Table of Contents to open a dialog box.

3. Make changes as needed and click OK to insert the table of contents.To update a table of contents: select the table. Under the tab, click

Update Table in the Table of Contents group. Choose whether to update page numbers or the entire table, and click OK.Note: Updating a table of contents will overwrite any manual changes or edits.

Footnotes and EndnotesFootnotes and endnotes are numbered references that point to notes at the bottom of a page or end of a document, respectively.To create a footnote: click the place in the document where you want to insert a footnote. Under the tab, click Insert Footnote. Type the note text at the bottom of the page.To create an endnote: click the place in the document where you want to insert a footnote. Under the tab, click Insert Endnote. Type the note text in the section added to the end of the document.To change footnote and endnote formatting: click the icon in the lower-right corner of the Footnote group. Make changes as needed and click Apply.To delete a footnote or endnote: select the reference mark (e.g. 1) in the document body text and press DELETE.

Citations and BibliographyInsert citations as references to quoted or paraphrased sources in formal documents. A bibliography is a list of these sources, usually located near the end of a document.To insert a citation: click to select the place in the document where the citation will appear (usually after a quotation or paraphrasing). Under the tab, click Insert Citation Add New Source. Enter details about the source work and click OK.To edit a citation: click to select the citation, then click the drop-down arrow

. Choose Edit Citation from the menu. Make changes as needed (e.g. add specific page numbers) and click OK.To insert a bibliography: click to select where the bibliography will appear in the document. Under the tab, choose a reference Style to use (e.g. APA, MLA). Click Bibliography, and choose an option from the gallery.

Mail MergesA mail merge enables you to create a set of personalized letters that combines a standard form letter with a recipient list (e.g. customer list), which can be taken from an external database (e.g. Microsoft Access or Excel) or your Outlook contact list, or created within Word itself.

Setting Up a Mail Merge1. Click the tab.2. Click Start Mail Merge, and choose a type of document from the menu

(e.g. Letter). For envelopes and labels, you’ll need to set up print size and other options in a dialog box.

Note: For a step-by-step approach to setting up a mail merge, choose Start Mail Merge Step by Step Mail Merge Wizard.

3. Next, set up your recipient list. If you have an existing list, click Select Recipients and choose Use Existing List or Select from Outlook Contacts. Follow the prompts to import your data source. If you want to create a new recipient list from scratch, choose Select Recipients

Type New List.To edit an existing data source: click Edit Recipient List in the Start Mail Merge group. Select the data source file in the Data Source area, and click Edit.

4. Type the contents of your document and insert merge fields as needed. Click Address Block to customize and insert a section that draws on your recipient list for name and contact information. Click Greeting Line to create a custom greeting (e.g. “Dear Mr. Bear,”). Click Insert Merge Field to add a section that draws on a specific category from your recipient list.

5. Click Preview Results to see what the document looks like when merge fields are replaced with data from your recipient list.

6. When you are finished, click Finish & Merge and select an output option (e.g. Print Documents) for the merged files.

Click to change heading style appearance (‘From template’ format only).

Click to choose which document styles will be table

of contents entries.

Choose how many levels of headings to display,

and how they will appear.

Preview

Choose a leader mark to connect heading entries

with page numbers.

Step by Step Mail Merge WizardThese fields will be replaced by personalized information from the recipient list.

Click to modify column categories for your recipient list.

Click and type to make changes to a field.

Click to select an entry. Click for sorting options.

Copyright © 2010 Nevada Learning Series USA, Inc. New in Word 2010!

6Reviewing, Viewing & Printing

Reviewing DocumentsSpelling and GrammarTo set automatic spell check preferences: click , then click Options. Click Proofing in the navigation pane, and check the Check spelling as you type box . Set up other options as needed, then click the AutoCorrect Options button to choose how Word will autocorrect mistakes (e.g. capitalize first letters of sentences). Click OK to save your preferences.To check spelling and grammar in a document: under the tab, click

Spelling & Grammar in the Proofing group, or press F7.

To find a synonym for a word: right-click on the word. In the menu, select Synonyms to display a fly-out menu of alternative words. Click one to insert it.

Change TrackingWhen reviewing a document, you can keep a record of any changes you make. Modified text will appear differently until the changes are accepted.To track changes: under the tab, click the Track Changes icon . Any changes you make to the document from this point on will be recorded. Click Reviewing Pane to display a summary of all changes made. Click

Show Markup to choose which kind of changes to display. Click the Track Changes icon again to stop tracking changes.To accept or reject changes: select the first change in the document. Under the

tab, click Accept or Reject in the Changes group. To quickly move through all changes, click the drop-down arrow under the Accept or Reject icon and choose Accept/Reject and Move to Next.To compare changes in two versions of a document: under the tab, click Compare Compare. In the Compare Documents dialog box, locate the appropriate documents using the Original Document and Revised Document areas. Click OK. If either document version has tracked changes, they will be highlighted.

Adding a CommentSelect the text or object you want to comment on. Under the tab, click New Comment. Type your comment .

Protecting DocumentsClick , then click Info.To inspect a document for privacy issues: click the Check for Issues button and choose Inspect Document. Choose which parts of the document will be looked at, and click Inspect to display a report. Take action (e.g. click Remove All) if desired, and click Close when finished.Tip: Inspecting documents before sending them to others is a good way to make sure you aren’t accidentally sharing sensitive or hidden information.To finalize a document: click the Protect Document button and choose

Mark as Final. Click OK. Other users who view this file will be discouraged from making changes such as editing text or adding new content.To password encrypt a document: click the Protect Document button and choose Encrypt with Password. Type a password and click OK. Retype the password and click OK. A password is now required to open and view the file.

Document ViewsUse the toolbar at the bottom-right corner of the Word interface to quickly switch between different views and zoom levels.

Tip: To find out what each view is useful for, click the tab and hover your mouse cursor over the various options in the Document Views group.

Viewing Multiple DocumentsIf you have two or more Word documents open, you can view and compare them in several different ways.To arrange open documents so you can see them all at once: under the

tab, click Arrange All in the Window group.To view open documents side-by-side: under the tab, click View Side by Side in the Window group.To restore a document to full screen view: double-click on the document’s title bar.

Saving Documents in Other File FormatsTo reduce file size or share documents with others who may not have the same version of Word on their computers, you can save your documents in other formats such as XML, PDF, or HTML (web page code).Click , then click Save & Send.To create a PDF: click Create PDF/XPS Document, then click the Create a PDF/XPS button. Choose a name and location for the new PDF file, select file size optimization (e.g. Minimum size) and click Publish.To save as a different file type: click Change File Type. Choose an option from the gallery (e.g. Word 97-2003 Document), or click Save as Another File Type to browse from the Save as type drop-down menu. Choose a name and location for the new file, set other options as needed, and click Save.

Printing DocumentsIn Office 2010, all of your print settings and features are accessible through the Print screen. To get to the Print screen, press CTRL+P, or click and choose Print.

Tip: The Printer Properties and Page Setup dialog boxes are important, and can easily be accessed through the Print screen. Printer Properties appears at the bottom of the Printer area, while Page Setup appears at the bottom of the Settings area.

Click to set spell check preferences.

Click to change the misspelled word to the selected suggestion.

Click to move to the next word without making changes.

Zoom out/inClick to open Zoom dialog box.

Click and drag to adjust zoom.Document view icons

Click to begin printing.

Click to select print setup options from these drop-down menus.

Print preview options (e.g. resize, show/hide margins)

Print preview pane

Printer properties

7ShortcutsIn addition to the shortcuts listed below, you can use KeyTips to quickly execute commands. Press ALT to reveal available KeyTips, then press the applicable letter or number to execute the command.

Interface and General OperationsMove forward through dialog box options .................................................................... TABOpen Help window .............................................................................................................F1Create new document ...............................................................................................CTRL+NOpen Print screen ...................................................................................................... CTRL+POpen Navigation Pane................................................................................................CTRL+FOpen Research Pane ............................................................................................... SHIFT+F7Open Spelling and Grammar dialog box ..........................................................................F7Open Find and Replace dialog box ..........................................................................CTRL+HSave document ............................................................................................................CTRL+SSave As .............................................................................................................................. F12Undo action(s) .............................................................................................................CTRL+ZRedo action(s) ............................................................................................................. CTRL+Y

Keyboard NavigationMove to end of document ................................................................................... CTRL+ENDMove to beginning of document ......................................................................CTRL+HOMEMove to top of next page ..............................................................................CTRL+PAGE UPMove to top of previous page ................................................................CTRL+PAGE DOWN

Working with DocumentsSelect entire document .............................................................................................CTRL+ACopy / cut / paste text ............................................................... CTRL+C / CTRL+X / CTRL+VPaste Special .......................................................................................................CTRL+ALT+VShow / hide formatting marks .......................................................................CTRL+SHIFT+*Insert line break ............................................................................................... SHIFT+ENTERInsert page break ...............................................................................................CTRL+ENTERInsert a footnote .................................................................................................CTRL+ALT+F

Working with TextOpen Font dialog box ..................................................................................... CTRL+SHIFT+FOpen Apply Styles dialog box ........................................................................ CTRL+SHIFT+SRemove selected paragraph or character formatting ..................................... CTRL+SPACEMake selected text bold / italic / underlined ............................ CTRL+B / CTRL+I / CTRL+UDecrease or increase selected font size ................................................... CTRL+] or CTRL+[Apply Heading 1 / Heading 2 style ........................................... ALT+CTRL+1 / ALT+CTRL+2Insert copyright © symbol ................................................................................. ALT+CTRL+CInsert trademark ™ symbol ............................................................................... ALT+CTRL+TInsert current time ............................................................................................ ALT+SHIFT+T

Working with ParagraphsAlign paragraph left / right ........................................................................CTRL+L / CTRL+RParagraph centered / justified ....................................................................CTRL+E / CTRL+JMake selected text into a bullet list ............................................................... CTRL+SHIFT+LChange to single / double/ 1.5 line spacing ............................CTRL+1 / CTRL +2 / CTRL+5Increase / decrease indent .......................................................... CTRL+M / CTRL+SHIFT+M

What’s New in Word 2010? Backstage View

The Backstage View replaces the File menu and Office Button from previous versions of Microsoft Office. You can access common commands such as Open, Save, and Print here. The Backstage View also provides access to file property information, a list of recently-opened documents and versions, security and permission settings, file sharing tools, and preference options. To access Backstage View, click on the Ribbon.

Customize the RibbonYou can now fully customize the Office Ribbon, adding or removing commands, groups, and tabs as desired. Hide features that you don’t use, or create a new tab for the commands you use frequently.To fully customize the Ribbon: right-click anywhere on the Ribbon and choose Customize the Ribbon.

Paste PreviewWord 2010 features many paste options, allowing you to specify whether you want to copy text only, formatting, styles, and more. Browse and preview what each paste option will look like in your document before you commit. See To preview paste options, page 2.

Navigation Pane

The Navigation Pane makes it easy to search for text, browse and work with section headings, and move through pages in a document. Press CTRL+F to display the Navigation Pane. See Working with the Navigation Pane, page 3.

The Screenshot ToolThe new Screenshot tool enables you to capture shots of open windows and programs, and insert them into Word as an image. See Capturing and Inserting a Screenshot, page 4.

Image Background Removal and Artistic EffectsDon’t have access to image editing software? With Word you can still make simple changes to graphics and pictures. Word 2010 introduces the Remove Background tool, which lets you ‘cut out’ main elements from an image, and Artistic Effects, which stylize images in a manner similar to Photoshop filters. See Formatting Images, page 4.

Shortcuts & What’s New?

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Microsoft® Word 2010: Quick Reference Guide copyright ©2010 Nevada Learning Series USA, Inc. We assume no responsibility for errors or omissions in this guide. Word® is a registered trademark of Microsoft®.

ISBN: 978-1-55374-149-7 Printed in the USA