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Doing business with UNOPSDoing business with UNOPSGeneral IntroductionGeneral Introduction
David MitchelsDavid Mitchels
ABA, 6 April 2006
Secretary GeneralSecretary General
I would like to reiterate my support for the continued work of UNOPS
It has proven its worth over the years as a provider of services to organisations of the United Nations system for the management
and delivery of programmes and projects
I shall . . . be encouraging all United Nations entities – starting with components of the Secretariat – to avail themselves of the services
of UNOPS as long as the UNOPS option remains cost effective
Kofi Annan (DP/2002/CRP.5 – Note of the SG)
Separate UN entity Separate UN entity
Created by General Assembly resolutionCreated by General Assembly resolution
Service provider to UN, Financial Institutions and Service provider to UN, Financial Institutions and
GovernmentsGovernments
Entirely self-financingEntirely self-financing
No mandate of our ownNo mandate of our own
No captive market - must compete for businessNo captive market - must compete for business
Demand drivenDemand driven
Who we are …Who we are …
UN Departments, Funds and ProgrammesUN Departments, Funds and Programmes
UN Specialised AgenciesUN Specialised Agencies
Bretton Woods InstitutionsBretton Woods Institutions
Regional Financial InstitutionsRegional Financial Institutions
Host governments for Infrastructure & Public WorksHost governments for Infrastructure & Public Works
Our ClientsOur Clients
GOVERNANCEGOVERNANCE
Executive BoardExecutive Board Member StatesMember States
Management Coordination Management Coordination Committee Committee UNDP Administrator UNDP Administrator
UNOPS Executive DirectorUNOPS Executive Director UN/DESA USG UN/DESA USG
UN/DM USG UN/DM USG UN/DPKO USGUN/DPKO USG
UN/OLA USGUN/OLA USGUN ComptrollerUN ComptrollerIFAD Assistant PresidentIFAD Assistant President
OVERSIGHTOVERSIGHT
Internal auditInternal audit
UN Board of AuditorsUN Board of Auditors
UN/OIOSUN/OIOS
RULESRULES
UN Staff Regs/RulesUN Staff Regs/Rules
UNOPS Financial Regs/RulesUNOPS Financial Regs/Rules
RegulatoryRegulatory
Scope of our workScope of our work
Post Conflict and Transition CountriesPost Conflict and Transition Countries
Developing and Developed Countries Developing and Developed Countries
Average global portfolio of 2,500 projectsAverage global portfolio of 2,500 projects
Project management servicesProject management services - procurement of goods, services & works- procurement of goods, services & works - hiring of experts & project personnel- hiring of experts & project personnel - training - training
Project supervision servicesProject supervision services - project supervision- project supervision - loan administration- loan administration
Specialised servicesSpecialised services - Mine Action, Infrastructure, etc.- Mine Action, Infrastructure, etc.
Service ProvisionService Provision
Project managementProject management
Application of knowledge, skills, tools and techniquesApplication of knowledge, skills, tools and techniques
to meet defined goals through a to meet defined goals through a
solutions based, integrated approachsolutions based, integrated approach
Formulating, monitoring and evaluating inputsFormulating, monitoring and evaluating inputs
Managing resources – financial, material, humanManaging resources – financial, material, human
Coordinating partnersCoordinating partners
Controlling riskControlling risk
Working with stakeholdersWorking with stakeholders
Reporting on progress Reporting on progress
Meeting deadlinesMeeting deadlines
Satisfying expectationsSatisfying expectations
ProcurementProcurement
Entire supply chain Entire supply chain Planning - needs identification Specifications - statement of work Market research Vendor management Logistics Procurement training Dispute resolution
Competitive biddingCompetitive bidding Public - restricted tender RFQ - ITB Two-envelop (RFP) Two-stage BOT/BOOT
Range of procurementRange of procurement Goods - equipment Custom products Food - fresh, frozen, bulk Technology Transportation service Construction etc.
PersonnelPersonnel
AdministrationAdministration Selection - rosters Appointment Payroll Entitlements Travel Claims Appeals/Discipline
Non-StaffNon-Staff SSA Local Service Contract
StaffStaff UN Staff Regulations/Rules 100-200 Series Fixed Term 300 Series Appointment of Limited Duration MOSS Compliance MAIP All benefits
UNOPS organizes training programmes, seminars, conferences and UNOPS organizes training programmes, seminars, conferences and TOKTEN (Transfer of Knowledge through Expatriate Nationals) projects. TOKTEN (Transfer of Knowledge through Expatriate Nationals) projects.
Training servicesTraining services
Advice on specialised training
Programme design
Identifying experts & institutions
Placement with institutions
Organising seminars, workshops, conferences
TOKTEN services
UNOPS has developed expertise in managing projectsUNOPS has developed expertise in managing projects
in specific fields such as:in specific fields such as:
Infrastructure/Public Works
Electoral Assistance
Mine Action
4 R’s
Disarmament, Demobilisation & Reintegration
Specialized servicesSpecialized services
UNOPS’ approach to project management builds on and leverages UNOPS’ approach to project management builds on and leverages local skills – contributing to cost effectiveness and sustainability.local skills – contributing to cost effectiveness and sustainability.
Local personnelLocal personnel
Local partners – Government, NGO, CBO, StakeholdersLocal partners – Government, NGO, CBO, Stakeholders
Local expertiseLocal expertise
Local training & institution buildingLocal training & institution building
Sustainability – local capacitySustainability – local capacity
UNOPS UNOPS HQHQ
– – New York, moving to CopenhagenNew York, moving to Copenhagen
UNOPS UNOPS Regional OfficesRegional Offices
– – Geneva, Dakar, Nairobi, BangkokGeneva, Dakar, Nairobi, Bangkok
UNOPS UNOPS Procurement/Logistics Offices Procurement/Logistics Offices
– – Copenhagen, DubaiCopenhagen, Dubai
UNOPS UNOPS Liaison and Other Offices Liaison and Other Offices
– – Tokyo, Rome, ViennaTokyo, Rome, Vienna
UNOPS UNOPS Implementation Facilities (Post Conflict and Emergency) Implementation Facilities (Post Conflict and Emergency)
–– Amman, Colombo, Jakarta, Kabul, Khartoum, Kinshasa, Monrovia andAmman, Colombo, Jakarta, Kabul, Khartoum, Kinshasa, Monrovia and
Port au PrincePort au Prince
UNOPS UNOPS Implementation Facilities (Other) Implementation Facilities (Other)
– – Beijing, Buenos Aires, Guatemala, Lima, Beijing, Buenos Aires, Guatemala, Lima,
UNOPS UNOPS Project OfficesProject Offices
– – WorldwideWorldwide
UNOPS Office locationsUNOPS Office locations
Main Procurement Procedures:
• Request for Quotations (RFQ): below $30,000• Invitation to Bid (ITB): over $30,000, when the
technical specifications and requirements are accurately stated by UNOPS
• Request for Proposals (RFP): over $30,000, when the bidders are requested to provide their proposals
• Waivers : specific circumstances
Waivers
• Prices/rates are fixed• Standardization• Exigencies of services• Previous failure of
Competition• Sole/single source• Perishable supplies• Recruit. Spec. indiv.
• National defense• Used of UN LTAs• Cooperation with
other UN agencies• Previous offers (within
3months)• Real estate Contract• Pre-selection
ClarificationClarification
• Procedures, specifications, terms of referenceProcedures, specifications, terms of reference
• Prior to closing date - not at public openingPrior to closing date - not at public opening
• In writingIn writing
• Sent to all firms solicitedSent to all firms solicited
• Not for negotiation, change or amendmentNot for negotiation, change or amendment
Timing in Procurement
• Planning
• Advertisement
• Bidding
• Evaluation
• PRAC (in necessary)
• Award
• Performance
contactscontacts
David MitchelsOffice of Legal Services
Email: [email protected]
Mr. Jaap van HierdenMr. Jaap van HierdenSenior Business Development
OfficerEmail : [email protected]