A SPECIAL MEETING OF THE BOARD OF TRUSTEES OF … · steel-large-scale steel-small-scale plywood ... db bar diameter dbl double ... gfrc glass fiber reinforced concrete

A SPECIAL MEETING OF THE BOARD OF TRUSTEES OF THE FAIRPORT PUBLIC LIBRARY WAS HELD ON TUESDAY, NOVEMBER 25, 2014. PRESENT OTHERS Suzanne Stockman Betsy Gilbert Jim Donahue Tori Reilly Beth White Lin Macholz Peter Zedick Pat Rapp Randy Sickler The meeting was called to order at 7:02 p.m. by Suzanne Stockman, President. Belinda O’Brien was excused from the meeting. Randy Sickler was welcomed to the meeting as a representative of SWBR. Two additional items were added to the agenda: Signs and costs Carl Peters painting NEW BUSINESS A motion was made by Jim Donahue and seconded by Beth White to approve the renovation design plan from SWBR as presented at the previous meeting, with the addition of two windows in the meeting room. (See attachment.) Motion carried 4-0. Mr. Sickler gave an information update on the meeting with the Village Planning Board. The next Village Planning Board meeting will be on December 15. The Board thanked Mr. Sickler for his update. A motion was made by Jim Donahue and seconded by Peter Zedick to approve the rental of furniture for the temporary library space in Perinton Hills Mall from EBS for $500 per month for the period of time that the library is in the temporary location. Motion carried 4-0. Ms. Reilly discussed the recommendation for the telephone system. The old system will be surplused. The new system will be used at the temporary location and then brought back to the permanent location after the renovation. A motion was made by Beth White and seconded by Jim Donahue to accept the recommendation for Rel Comm as the library’s telephone system provider. Motion carried 4-0. (See attachment.) Ms. Gilbert passed out information on the signs and costs for the Perinton Hills location. The vendor is recommended by the owner of the property in order to maintain consistent signage

within the plaza. The sign information will go to the Town Planning Board on December 3rd and the Town Board on December 10. A motion was made by Beth White and seconded by Peter Zedick to approve using McAllister Sign, Inc. as the signage vendor at an estimated cost of up to $1,000. Motion carried 4-0. Ms. Gilbert stated that the Perinton Historical Society has asked to have the Carl Peters painting, which belongs to the Village and is currently on display/loan to the FPL, returned to Historical Society. Ms. Gilbert is waiting for a letter from Mayor Fritz May regarding the transfer of the painting. The Board discussed various gifts to the library. At the December Board meeting, they will review the gift policy and discuss what to keep and where to put these items. The Board discussed the bonding process and determined that Ms. White will contact our attorneys regarding questions the Board has about the bonding process. ADJOURNMENT A motion was made by Peter Zedick and seconded by Jim Donahue to adjourn at 8:13 p.m. Motion carried 4-0. _____________________________ Pat Rapp, Clerk to the Board Attachments: SWBR Drawings RelComm Telephone System Proposal

MECHANICAL / ELECTRICALENGINEERING CONSULTANTS

ENGINEERING P.C.

THESE DOCUMENTS AND ALL THE IDEAS, ARRANGEMENTS, DESIGNSAND PLANS INDICATED THEREON OR PRESENTED THEREBY AREOWNED BY AND REMAIN THE PROPERTY OF SWBR ARCHITECTURE,ENGINEERING & LANDSCAPE ARCHITECTURE, P.C. AND NO PARTTHEREOF SHALL BE UTILIZED BY ANY PERSON, FIRM, ORCORPORATION FOR ANY PURPOSE WHATSOEVER EXCEPT WITH THESPECIFIC WRITTEN PERMISSION OF SWBR ARCHITECTURE,ENGINEERING & LANDSCAPE ARCHITECTURE, P.C..ALL RIGHTS RESERVED ©

387 East Main StreetRochester, NY 14604-2107Voice: 585.232.8300Fax: 585.232.9221w w w . s w b r . c o m

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BOARD APPROVAL SET

FAIRPORT PUBLIC LIBRARY

FAIRPORT PUBLIC LIBRARYRENOVATION

1 FAIRPORT VILLAGELANDING FAIRPORT, NY14450

11.25.14

C12 AC12A-XXX

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X SCALE: X"=1'-0"

TITLE

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BATT INSULATION

RIGID INSULATION

WOOD BLOCKING OR SHIMSTONE

GRAVEL OR CRUSHED STONE

WOOD FRAMING (CONTINUOUS)

FINISH WOOD

STEEL-LARGE-SCALE

STEEL-SMALL-SCALE

PLYWOOD

CONCRETE

CONCRETE MASONRY UNIT

BRICK

(Other metals as noted)

NOTATION

WALL SECTION CUT

DETAIL-BLOW UP

ELEVATION

INTERIOR ELEVATIONS

101

1

PARTITION TYPE

ROOM NUMBER

DOOR NUMBERS

WINDOW TYPES

REVISION

OR

OR

UNDISTURBED EARTH

001 100A

001DETAIL NO.

STRUCTURALGRID

VIEWING DIRECTIONDETAIL NO.

DRAWING NO.

DETAIL NO.

DRAWING NO.

DRAWING NO.

ELEVATIONNO.

PLAN KEY NOTE

DEMOLITION KEY NOTE

CEILING TYPE AND ELEVATION

DRAWING SYMBOLS

MATERIAL SYMBOLS(Other metals as noted)

A-XXX

X

A-XXX

X

GYPSUM, SAND, MORTAR

A-XXX

X

DRAWING NO.

ELEVATION NO.

LIST OF ARCHITECTURAL/STRUCTURAL ABBREVIATIONSAB ANCHOR BOLTA/C AIR CONDITION(ING) (ED)ACC ACCESSIBLEACCU AIR COOLED CONDENSING UNITACI AMERICAN CONCRETE INSTITUTEACT ACOUSTICAL CEILING TILEACM ASBESTOS CONTAINING MATERIALACOUS PNL ACOUSTICAL PANELACS PNL ACCESS PANELADDL ADDITIONALADJ ADJUSTABLE, ADJACENTADH ADHESIVEAFF ABOVE FINISHED FLOORAGGR AGGREGATEAHU AIR HANDLING UNITAISC AMERICAN INSTITUTE OF STEEL

CONSTRUCTIONAISI AMERICAN IRON AND STEEL

INSTITUTEALT ALTERNATEALUM ALUMINUMANOD ANODIZEDAPPROX APPROXIMATEARCH ARCHITECT(URAL)ARD AUXILLARY ROOF DRAINASD ALLOWABLE STRESS DESIGNASTM AMERICAN SOCIETY FOR TESTING

AND MATERIALSAWP ACOUSTICAL WALL PANELAWS AMERICAN WELDING SOCIETYBAT BATTENB/B BACK TO BACKB BD BASE BOARDBITUM BITUMINOUSBD BOARDBLDG BUILDINGBLKG BLOCKINGBM BEAM, BENCHMARKBOT BOTTOMBR BEDROOMBRG BEARINGBRZ BRONZEBSMT BASEMENTBTWN BETWEENBUR BUILT UP ROOFINGBW BOTH WAYSCCTV CLOSED CIRCUIT TELEVISIONCAB CABINETCB CATCH BASIN, CORNER BEADCH BD CHALKBOARDCEM CEMENTCF CONTRACTOR FURNISHEDCF/CI CONTRACTOR FURNISHED/

CONTRACTOR INSTALLEDCF/OI CONTRACTOR FURNISHED/

OWNER INSTALLEDCG CORNER GUARDCH COAT HOOKCI CAST IRONCIP CAST IN PLACE, CAST IRON PIPECJ CONTROL JOINTCL CENTERLINECLG CEILINGCLO CLOSET

CLR CLEAR, COLORCMT CERAMIC MOSAIC TILECMU CONCRETE MASONRY UNITCNTR COUNTERCO CLEANOUT, CASED OPENING,

COMPANYCOL COLUMNCONC CONCRETECONF CONFERENCECONN CONNECT(ION)CONSTR CONSTRUCTIONCONT CONTINUE(OUS)CONTR CONTRACT(OR)COORD COORDINATECPT CARPETCSJ CONSTRUCTION JOINTCSK COUNTER SUNKCT CERAMIC TILE, COUNT, CURRENT

TRANSFORMERCTR CENTERCW COLD WATER PIPING, CASEMENT

WINDOWCU CUBICCUH CABINET UNIT HEATERCU YD CUBIC YARDD DEEP, DEPTHD PENNY (NAIL)db BAR DIAMETERDBL DOUBLEDEFS DIRECT-APPLIED EXTERIOR FINISH

SYSTEMDEG DEGREEDEMO DEMOLITIONDEPT DEPARTMENTDET DETAILDF DRINKING FOUNTAINDIA OR ø DIAMETERDIAG DIAGONAL, DIAGRAMDIM DIMENSIONDIFF DIFFUSERDIR DIRECTIONDISP DISPENSERDIV DIVISIONDMPF DAMP PROOFINGDL DEAD LOADDN DOWNDO DITTODR DOOR, DRIVEDS DOWNSPOUTDW DISHWASHERDWV DRAINAGE WASTE & VENTDWG DRAWINGDWL DOWELE EASTEA EACHEC ELECTRICAL CONTRACTOREF EACH FACEEIFS EXTERIOR INSULATION ANDFINISH SYSTEMEJ EXPANSION JOINTELAS ELASTOMERICEL ELEVATIONELEC ELECTRIC(AL)ELEV ELEVATOREM ENTRY MAT, EXPANDED METALEMER EMERGENCYENCL ENCLOSURE

ENGR ENGINEEREOS EDGE OF SLABEP ELECTRIC PANELEQ EQUALEQUIP EQUIPMENTES EMERGENCY SHOWERETC ET CETERAETR EXISTING TO REMAINEW EACH WAYEWC ELECTRIC WATER COOLEREXIST EXISTINGEXC EXCAVATION, EXCAVATEEXP EXPAND, EXPANSIONEXT EXTERIOR, EXTERNAL,

EXTINGUISHERF/F FACE TO FACEFAAP FIRE ALARM ANNUNCIATOR

PANELFACP FIRE ALARM CONTROL PANELFD FLOOR DRAINFDTN FOUNDATIONFE FIRE EXTINGUISHERFEC FIRE EXTINGUISHER CABINETFHC FIRE HOSE CABINETFIN FINISH(ED)FIXT FIXTUREFLASH FLASHINGFLEX FLEXIBLEFLOUR FLUORESCENTFLG FLOORING, FLANGEFO FINISHED OPENINGFP FIRE PROTECTION, FIREPROOFFRTW FIRE RETARDANT TREATED

WOODFT FOOT, FEETFTG FOOTINGFTR FINNED TUBE RADIATIONFURN FURNACE, FURNITURE, FURNISHFUT FUTUREFWC FABRIC WALL COVERINGGA GAGEGAL GALLONGALV GALVANIZEDGB GRAB BARGC GENERAL CONTRACT(OR)GFRC GLASS FIBER REINFORCED

CONCRETEGFRG GLASS FIBER REINFORCED

GYPSUMGL GLASS, GROUND LEVELGL BLK GLASS BLOCKGLU LAM GLUED LAMINATED BEAMGR GRADE, GROSSGWT GLAZED WALL TILEGYP GYPSUMGYP BD GYPSUM BOARDGYP PLAS GYPSUM PLASTERHB HOSE BIBBHC HOLLOW CORE, HOSE CABINETHCP HANDICAPPEDHDW HARDWAREHDWD HARDWOODHM HOLLOW METALHO HOLD OPENHORIZ HORIZONTALHP HIGH POINT, HORSEPOWERHR HOURHSS HOLLOW STRUCTURAL SECTION

HT HEIGHTHTG HEATINGHTR HEATERHVAC HEATING, VENTILATING AND AIR

CONDITIONINGHW HOT WATERHYD HYDRANTID INSIDE DIAMETERIN INCHESINCL INCLUDEDINCAND INCANDESCENTINFO INFORMATIONINSUL INSULATIONINTERM INTERMEDIATEINT INTERIORJAN JANITORJST JOISTJT JOINTKIP 1000 POUNDSKIT KITCHENKO KNOCKOUTKPL KICK PLATEL LITER, ANGLELAM LAMINATE(D)LAU LAUNDRYLAV LAVATORYLB POUNDLBL LABELLD LOADLF LINEAR FEET (FOOT)LH LEFT HAND, LATENT HEATLIN LINEARLKR LOCKERLL LIVE LOADLLH LONG LEG HORIZONTALLLV LONG LEG VERTICALLOC LOCATIONLRFD LOAD & RESISTANCE FACTOR

DESIGNLT LIGHTLTG LIGHTINGLWC LIGHT-WEIGHT CONCRETEMACH MACHINEMAINT MAINTENANCEMAS MASONRYMATL MATERIALMAX MAXIMUMMC MECHANICAL CONTRACTORMCB METAL CORNER BEADMDO MEDIUM DENSITY OVERLAYMDF MEDIUM DENSITY FIBERBOARDMECH MECHANICALMEP MECHANICAL, ELECTRICAL,

PLUMBING AND FIREPROTECTION

MEZZ MEZZANINEMFR MANUFACTURERMH MANHOLEMM MILLIMETERMIN MINIMUMMISC MISCELLANEOUSMLWK MILLWORKMO MASONRY OPENING

MRK BD MARKER BOARDMTD MOUNTEDMTL METALMULL MULLIONN NORTHNAT NATURALNCOMBL NONCOMBUSTIBLENIC NOT IN CONTRACTNO OR # NUMBERNOM NOMINALNORM NORMALNRC NOISE REDUCTION COEFFICIENTNTS NOT TO SCALENWC NORMAL WEIGHT CONCRETEO/O OUT TO OUTOA OVERALL, OUTSIDE AIROC ON CENTEROD OUTSIDE DIAMETEROF/CI OWNER FURNISHED, CONTACTOR

INSTALLEDOF/OI OWNER FURNISHED, OWNER

INSTALLEDOFD OVERFLOW DRAINOFF OFFICEOH OPPOSITE HANDOH DR OVERHEAD (COILING) DOOROPNG OPENINGOPP OPPOSITEOPT OPTIONAL, OPTIMUMOZ OUNCEPA PUBLIC ADDRESSPBD PARTICLEBOARDPC PLUMBING CONTRACTOR,

PORTLAND CEMENTPCC PRECAST CONCRETEPCT PORCELAIN CERAMIC TILEPED PEDESTALPEND PENDANTPER PERIODPERF PERFORATEDPGBD PEG BOARDPL PLATE, PROPERTY LINEPLF PONDS PER LINEAR FOOTPLAM PLASTIC LAMINATEPLAS PLASTERPLB PLUMBINGPLYWD PLYWOODPNL PANELPOL POLISHEDPORC PORCELAINPOS POSITIVE, POSITIONPPT PRESSURE-PRESERVATIVE

TREATEDPR PAIRPREFAB PREFABRICATEPREFIN PREFINISHPREP PREPARATIONPROJ PROJECTPROJ SCRN PROJECTION SCREENPSF POUNDS PER SQUARE FOOTPSI POUNDS PER SQUARE INCHPT PAINT, POST TENSIONPTN PARTITIONPVC POLYVINYL CHLORIDE (PLASTIC)

PVG PAVINGQT QUARRY TILEQTR QUARTERQTY QUANTITYR RISER, RADIUS, THERMAL

RESISTANCERB RUBBER BASE, RESILIENT BASERCP REINFORCED CONCRETE PIPE,

REFLECTED CEILING PLANRD ROOF DRAIN, ROADREC RECESSEDREF REFRIGERATORREFL REFLECTREG REGISTER, REGULATIONREINF REINFORCEDREQD REQUIREDRESIL RESILIENTREV REVISIONRF RESILIENT FLOORINGRFG ROOFINGRH RIGHT HAND, ROOF HATCHRM ROOMRO ROUGH OPENINGROW RIGHT OF WAYRTU ROOF TOP UNITRV ROOF VENTRWB RUBBER WALL BASES SOUTHSAB SOUND ATTENUATION BATTSSAN SANITARYSC SOLID CORE, SHADING

COEFFICIENTSCHED SCHEDULESEAL SEALER ON FLOOR (FINISH)SECT SECTIONSF SQUARE FOOT, SAFETY FACTORSGT STRUCTURAL GLAZED TILESHT SHEETSHR SHOWERSIM SIMILARSOG SLAB ON GRADESP STANDPIPE, SUMP PITSPA SPACESSPKR SPEAKERSPEC SPECIFICATIONSQ SQUARESRD SECONDARY ROOF DRAINSS SERVICE SINKSSM SOLID SURFACE MATERIALSSP STAINLESS STEEL PIPESST STAINLESS STEELSTA STATIONSTC SOUND TRANSMISSION CLASSSTD STANDARDSTIFF STIFFENERSTL STEELSTOR STORAGESTR STRAIGHT, STRINGERSSTRUCT STRUCTURALSUSP SUSPENDEDSV SHEET VINYLSY SQUARE YARDT TREADT/ TOP OF

T&B TOP AND BOTTOMT&G TONGUE AND GROOVETEL TELEPHONETHRES THRESHOLDTEMP TEMPORARYTER TERRAZZOTHK THICK(NESS)TK BD TACK BOARDTMPD TEMPEREDTOC TOP OF CONCRETETOM TOP OF MASONRYTOPO TOPOGRAPHY, TOPOGRAPHICTOS TOP OF STEELTOW TOP OF WALLTPD TOILET PAPER DISPENSERTSTAT THERMOSTATTV TELEVISIONTYP TYPICALU HEAT TRANSFER COEFFICIENTUC UNDERCUTUCL UNDER CABINET LIGHTINGUGND UNDERGROUNDUH UNIT HEATERUL UNDERWRITER'S

LABORATORIESUNEX UNEXCAVATEDUNFIN UNFINISHEDUON UNLESS OTHERWISE NOTEDUTIL UTILITYUV UNIT VENTILATORVARN VARNISH(ED)VB VINYL BASEVCT VINYL COMPOSITION TILEVENT VENTILATIONVERT VERTICALVEST VESTIBULEVIF VERIFY IN FIELDVIN VINYLVOL VOLUMEVR VAPOR RETARDERVT VINYL TILEV SHT VINYL SHEETVWC VINYL WALL COVERINGW WESTW/ WITHWC WATER CLOSET, WALL

COVERINGW/O WITHOUTWD WOODWDW WINDOWWF WIDE FLANGEWD GD WOOD GUARDWH WATER HEATERWI WROUGHT IRONWM WIRE MESHWP WATERPROOFING, WORKING

POINTWR WATER REPELLENT, WEATHER

RESISTANTW RECPT WASTE RECEPTACLEWSCT WAINSCOTWT WEIGHT, WATERTIGHT, WATER

TABLEWWF WELDED WIRE FABRICX BYYD YARD

CLIENT:SWBR PROJECT #:

ARCHITECT &STRUCTURAL ENGINEER:SWBR ARCHITECTURE,ENGINEERING & LANDSCAPEARCHITECTURE, P.C.387 EAST MAIN STREETROCHESTER, NEW YORK 14604PHONE: (585) 232-8300FAX: (585) 232-9221

1 FAIRPORT VILLAGE LANDINGFAIRPORT, NY 14450

FAIRPORT PUBLIC LIBRARY13481.00

SITE MAP

LIBRARYCONSULTANT:TAPPE ARCHITECTS,ARCHITECTURE & PLANNING6 EDGERLY PL,BOSTON, MA 02116PHONE: (617) 451-0200

PROJECT LOCATION

M/E ENGINEERING, P.C.150 NORTH CHESTNUT STREETROCHESTER, NY 14604PHONE: (585) 288-5590FAX: (585) 288-0233

M/E/P CONSULTANT:

REVISIONS

no. date by description

10 LIFT BRIDGE LANE EASTFAIRPORT, NY 14450PHONE: (585) 377-7360FAX: (585) 377-7309

SITE & CIVIL

POWER

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33

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7

2 22

66

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5 5

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5 5

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4 4

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4 4

4 4

4 4

4 4

4 4

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66

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TABL

E

EXST

CH

AIR

EXST

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AIR

EXST

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AIR

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EXSTCHAIR

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EXSTC

HAIR

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7B3663015

7B3663015

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75 SF

CHILDREN'STOILET

127 SF

CHILDLIBRARIAN

75 SF

MEN'STOILETROOM

115 SF

WOMEN'STOILETROOM

49 SF

BOOK DROP

94 SF

SERVERROOM

229 SF

CONFERENCEROOM

179 SF

LIBRARYDIRECTOR

224 SF

WOMEN'STOILETROOM

224 SF

MEN'STOILETROOM

70 SF

KITCHEN

393 SF

STUDY/COMPUTERS

245 SF

MEMORIALROOM

209 SF

MECH.ROOM

820 SF

ADULTSEATING

1347 SF

ADULTFICTION

113 SF

COMMONS

350 SF

NEW BOOKS

999 SF

REFERENCE

93 SF

BUS. RES.

38 SF

SEATING

848 SF

ADULTSEATING

1103 SF

MEDIA

1637 SF

ADULTNON-FICTION

600 SF

CIRCULATIONWORKROOM

2689 SF

CHILDREN'S

317 SF

TEENSTUDY1418 SF

TEEN AREA1374 SF

COMMUNITYROOM

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OPENOFFICE

123

119 SF

BOOK DROPOFF

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MECH.ROOM

124 SF

BOOK SALE117

184 SF

STUDYROOM #2

109 SF

STUDYROOM #3

65 SF

STUDYROOM #1

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275 SF

STAFFBREAK

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DOCUMENTSTORAGE

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REVISIONS


2 ENTRANCE TO CHILDRENS AREA 1 CIRCULATION DESK TOWARDS MAIN ST. ENTRANCE

Telephone System Recommendation November 25, 2014

Part of the renovation project includes a new telephone system and we will purchase a system that can

be used in our temporary location and then reinstalled in the renovated facility. A list of desired features

was drafted and sent to three local communications companies that were listed as providers on the New

York State Procurement website: Rel Comm, Frontrunner, and Ronco.

Kristin and I met with representatives from each company and answered questions about our project,

reinforcing the requirements of NYS contract pricing and reinstallation in the renovated space. Based on

those discussions, we changed some of the equipment quantities and specifications we were requesting.

We received a quotation from each company, with Rel Comm and Frontrunner both recommending a

Mitel product and Ronco recommending a package from Avaya.

Rel Comm $17,225 Frontrunner $16,548 Ronco $19,849

We reviewed all the information provided by each company and based on functionality, would like to

purchase the Mitel MiVoice 5000 package. Rel Comm has listed a greater discount on equipment but

slightly higher costs for design and training. Rel Comm also has lower second year costs for maintenance

and software assurance.

We recommend purchasing this telephone system from Rel Comm as we believe they most closely meet

our needs, they have worked with local school systems and municipalities, and will provide the best

overall value for the cost of the project.

Tori Reilly, Kristin Gallagher

Telephone System Rel Comm # pricing cost FrontRunner # pricing total Ronco cost

Brand Mitel Mitel Avaya

main component MiVoice 5000 2,604.53$ 2,604.53$ MiVoice 5000 1 1,218.00$ 1,218.00$

Network Switch Adtran NetVanta 1238P 48port POE 1 1,303.00$ 1,303.00$ Enterasys 800 48port POE 1 1,081.00$ 1,081.00$

1st install and training 2,912.00$ 1st install & training 3,038.00$

dismantle/re-install 1,600.00$ dismantle/re-install 1,568.00$

Telephone options 5330e IP 4 163.93$ 655.72$ 5330 IP 4 240.00$ 960.00$

5320e IP 36 134.88$ 4,855.68$ 5320 IP 36 197.00$ 7,092.00$

Mitel Expansion Module PK48 1 242.00$ 242.00$ Mitel Expansion Module PK48 1 259.00$ 259.00$

Wireless/headset Wireless DECT headset 3 195.05$ 585.15$ WirelessDECT Headset 3 279.00$ 837.00$

UPS APC SMT750 1 315.00$ 315.00$ Liebert PSA 1500 UPS 1 224.00$ 224.00$

Cables, etc 271.00$

Miscellaneous buildout/design/parts 2,984.00$

additional discount (832.08)$

TOTAL 17,225.00$ 16,548.00$ 19,849.00$

Warranty & Maintenance 2nd year costs 1,291.00$ 2nd year costs 1,503.00$

Software Assurance 1yr 240.00$ Software assurance 1yr 400.00$

18,756.00$ 18,451.00$

11/24/2014

November 14, 2014

Fairport Public Library 1 Fairport Village Landing

Fairport, NY 14450

Attention: Ms. Tori Reilly

Prepared By: Joseph A. Marasco

Scope of Work

This is Rel Comm’s proposal for the installation of the new

telecommunications solution for the Fairport Public Library. Rel Comm will

be utilizing Mitel’s HX-5000 IP/PBX and Embedded Voice Mail Application.

The HX-5000 is a feature rich IP-Centric application, meaning that VoIP,

Digital and Analog technologies can be integrated into one platform. What

sets the HX-5000 apart from other comparable products on the market is the

ability to provide all three of these technologies in one platform and Mitel’s

OAI (Open Architectural Interface) which allows for customized applications

to be programmed into the base features of the system. The HX-5000 operates

on Linux based platform for greater stability.

In a VoIP design there are two options; converged, where the VoIP phones

run on the Data Network, or segregated, where the VoIP phones are on its

own Voice Network. In a segregated network, if the Data Network should fail

you will not lose your phone connectivity. In a converged design, there are

strict requirements that have to be made to assure Quality of Service (QoS) on

the Data Network.

This proposal provides the base system design for a segregated design.

Fairport Public Library

November 14, 2014

Page 2

Expanded Features

Meet-Me Conferencing. This new feature adds the functionality of a

conference bridge. It expands the number of members to a conference call

from 4 to 20 and adds 40 resources, meaning you can have any number of

simultaneous conference calls that total up to 40. You can now set up a

conference call, email the invitation to the participants and have them call in

to with a designated access code. Please note that this is dependent on the total

amount of trunk lines you have in the system and from your Service Provider.

Dynamic Extension (Twinning). This feature can twin your desk set to your

cell phone. An inbound call to your DID number can simultaneously ring up

to six different numbers. For an example, when you answer your cell phone

you have accepted an inbound call from the phone system. At this point you

can seamlessly transfer the call to your desk set, or vice versa. This is an

unlimited feature throughout the phone system, it is not individually licensed.

Unified Communicator Express – this is a presence management tool that

allows a user to integrate into their MS Outlook so you can click to dial from

your Contact List. This is a System Wide feature that does require a one time

exe license at a cost of $ 50.00 each. Mitel offers this same application with

more advanced features and integration called Unified Communicator

Advanced (UCA)

Web User Portal – each user can have a web portal to manage their call

presence, Meet-Me Conferences and Dynamic Extension Express

Enhanced Unified Messaging – can synchronize between Outlook and voice

mail, when a voice mail message is deleted in email, it will delete in the voice

mail and extinguish the message waiting light

Embedded Reporting - embedded reporting to provide basic historical (not

real time) call reporting for phones, hunt groups, mailboxes, trunks, etc. The

system stores up to seven days of call data

Hot Desking – this allows a user to log into another same model phone and

have that phone become theirs during the hot desking duration.


November 14, 2014

Page 3

Mitel HX-5000 Base Budgetary Design MITEL HX-5000 IP-Centric System to include the following:

(1) MITEL HX-5000 Base System Chassis, 2U Rackmount

(1) Processor Module includes:

Advanced CO Interface Feature

System Forwarding Feature

Automated Route Selection Feature

Directories Feature

Uniform Call Distribution Feature

Multilingual Feature

Record-A-Call Feature

Automated Call Distribution Feature

File Based Music/Message Source (1)

(8) Analog Loop Start Trunk Circuits – Telephone Lines

(4) Analog Station Ports – for analog phones, conference phones or faxes

(0) MITEL T-1/E1/PRI, 24-Channel Interface Card with Network Clock

for connection to the PSTN

Station Equipment

(0) Model 5340e IP Telephonee with 160 x 320 Backlit Graphic Display,

24 Programmable, Multi-Function, 12 Fixed Buttons, Duplex

Speakerphone and 48 Self-Labeling Keys over 3 Pages. 10/100/1000

Uplink.

(4) Model 5330e IP Telephones with 160 x 320 Backlit Graphic Display,

24 Programmable, Multi-Function, Self-Labeling Keys, 12 Fixed

Buttons, Duplex Speakerphone. 10/100/1000 Uplink


November 14, 2014

Page 4

Station Equipment - Continued

(36) Model 5320e IP Telephones with 160 x 320 Backlit Graphic Display,

Self-Labeling Keys, 12 Programmable, Multi-Function and Handsfree

Speakerphone. 10/100/1000 Uplink

(1) 48-Button Direct Station Selector (PKM Module) – add to the

Receptionist phone

(0) Model 5304 IP Telephones with 2 x 20 Backlit Display, Paging

Speaker, and 7 Programmable Buttons. 10/100 Uplink

(3) Mitel IP-Dect Cordless Headset – Compatible with the 5330 & 5340

Phones

(0) Mitel Model 5610 IP-Dect Cordless Phone with 300 foot range

(44) Cat. “D” IP Endpoint Licenses for Model 53xx IP Endpoints

(0) Cat. “F” SIP License for the 5610 Cordless Phones

Voice Mail System

(1) 4-Port Mitel Auto-Attendant/Voice Mail System with voice mail

storage on compact flash, approximately 200 hours of storage time.

Includes Level III Unified Messaging. Can expand to 32 Ports.

Data Equipment

(1) Adtran NetVanta Model 1238P 48 port POE Switch

(*) Includes Required Patch Cables

(1) APC SMT750 UPS Battery Back-up


November 14, 2014

Page 5

Base Budgetary Pricing Installed System Cost $ 15,625.00

Labor cost to move system

back to Fairport Village Landing,

based on the cabling infrastructure

in place $ 1,600.00

Total System Cost $ 17,225.00

NYS OGS Contract: Group # 77018 Award # 21350

Rel Comm - PT64300

Mitel – PT64533 NJPA Contract # 042109-MBS

Endpoint Pricing – Post Installation 1) Model 5304 IP Endpoint $ 102.00

2) Model 5320 IP Endpoint $ 165.00

3) Model 5320e IP Endpoint $ 199.00

4) Model 5324 IP Endpoint $ 157.00



7) Model 5610 Cordless $ 306.00

8) “Cat. D” IP Endpoint License $ 87.00

9) “Cat. F” SIP Endpoint License $ 61.00


November 14, 2014

Page 6

Endpoint Pricing – Continued

10) MITEL Version 3.0 Single-Node PC Attendant Console Software

Package, includes:

Attendant Console/CT Gateway/Application and Switch Transceiver

CD-ROM

Requires a Owner’s supplied PC

Cost $ 1,050.00

11) Headset Pricing:

a) Plantronics Combo Over-the-Head/Over-the-Ear Headset

Cost $ 170.00/each

b) Plantronics Wireless Headset with Handset Lifter

Cost $ 300.00/each

12) Cordless Handset (5330/40 Only) $ 184.00

13) Cordless Headset (5330/40 Only) $ 265.00

POE Switches - Pricing

1) Adtran NetVanta 1234P 10/100 L2 POE Switch - 24 ports

Cost $ 933.00

2) Adtran NetVanta 1238P 10/100 L2 POE Switch - 48 ports

Cost $ 1,410.00


November 14, 2014

Page 7

NOTES

1. 110v dedicated circuits and grounding required, by Owner, at Phone

System Location.

2. This pricing is based on the integrity of the existing station/data

cabling. Rel Comm requires a cable discovery site visit to ensure the

cabling is in good working condition. Additional charges may apply

for any additional cable runs.

3. Rel Comm will make any requested modifications to the existing

system software program for a period of 30 days after the cutover of

your new systems. This service will be offered for up to 2-hours of

remote programming. We appreciate your business and strive to

deliver the highest level of quality and customer satisfaction in the

industry.

4. One Year Warranty on all parts and labor based on a Pre-Paid

Maintenance Agreement. Three Years of Software Assurance.

5. The preceding pricing is offered for 60 days from the date of this

proposal and does not include NYS Sales Tax, if applicable. Pricing

is based on discounts offered from Mitel.

6. Training

User Training: 1 hour training sessions will be held. Training is

conducted in groups of ten (10) users, using identical sets as purchased.

Training is conducted on site, at customer’s pre-arranged time(s).

Follow-up training is available on request.

Administrator Training: (1) Two hour training session, includes system

familiarization with special emphasis on system features & functions.

Pre-arranged times with customer for training either on site, or at

company headquarters.

Frontrunner Network Systems Fairport Public Library

412 Linden Avenue 1 Village Landing

Rochester, NY, 14625 Fairport , NY, 14450

Quotation-November 5 2014

Note Telephone System Qty Price TotalMitel MiVoice 5000 Telephone System 1 $1,218 $1,218Above Pricing Includes;

All Required Hardware & Licences

For 40 IP Extensions & 4 Port Voicemail, 2GB Memory

Total of 8 Loop Start Trunk Port Connections

First Year Of Mitel Software Assurance

First Year On Site Warranty All Parts & Labor

Mitel Promotion Discount-Communicate & Collaborate

Mitel Expansion Module PK48 (Operator) 1 $259 $259Mitel Wireless DECT Headset 3 $279 $837Mitel 5330 IP Phones 4 $240 $960Mitel 5320 IP Phones 36 $197 $7,092Liebert PSA 1500 UPS 1 $224 $224

A1 Misc. Hardware , Cables, Connectors 1 $271 $271Enterasys (Extreme) 800 48 Port POE Switch 1 $1,081 $1,081Initial Installation & Training 1 $3,038 $3,038Dismantle & Reinstallation 1 $1,568 $1,568

Total Price Telephone System $16,548

Annual Hardware Maintenance Agreement 1 $1,503 $1,503Annual Mitel Software Assurance Agreement 1 $400 $400

Notes To Above Pricing

A1-Some Of The Non-Mitel Cables & Connectors Not Specifically Listed On Our NYS Contact

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